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Home My WebLink AboutMIN JUN 03 2008 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Williams-Wright, At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward 11 Audwin Samuel, Mayor Pro Tem,Ward III June 3, 2008 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on June 3, 2008, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition - Recycling Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Big Jim Salles of the West End Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu, Wright and Pate. Absent: Councilmember Jamie Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Management Week" -June 1 -7, 2008- Proclamation read by Mayor Ames; accepted by Sandy Whitman, President of the American Valve and Hydrant Chapter of The National Management Association Special Presentation on Recycling - Speakers were Janna Elliott, Skylar Thompson of Market Basket and Vivian Todd Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda. None CONSENT AGENDA Approval of minutes - May 27, 2008 Confirmation of committee appointments - None Minutes-June 3,2008 A) Approve a resolution to allow Capital One Bank to release certain collateral held at the Federal Reserve Bank for City accounts and pledge additional security to replace it - Resolution 08 - 166 B) Adopt a job description for the position of City Magistrate - Resolution 08 - 167 C) Authorize the settlement of the claim of Team Industrial Services, Inc. -Resolution 08-168 D) Authorize the settlement of the claim of Debra Narcisse - Resolution 08 - 169 E) Authorize the City Managerto increase the West Elevated Water Storage Tank Improvements Project for "extra work" - Resolution 08 - 170 Councilmember Wright made a motion to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving a contract for the Summer Food Service Program. Administration recommended the award of a contract to Moncla's, Inc. of Beaumont, Texas in the amount of $3.14 per lunch served with an estimated total amount of $120,011. The program which is funded by the US Department of Agriculture and administered by the Texas Department of Agriculture provides free, nutritious, and well balanced meals for any child up to eighteen (18)years of age. This is the seventeenth year the Recreation Division has participated in this program. The 2008 Summer Food Service Program will begin June 16, 2008 and continue through August 22, 2008. Lunches will be served Monday through Friday at nine (9) locations excluding the Independence Day holiday on July 4, 2008. The cost is$2.75 per lunch served will be reimbursed to the City from the Texas Department of Agriculture. The balance of$.39 per lunch will be funded by the Recreation Division's operating budget. The estimated total cost based on serving an estimated 38,220 lunches at $3.14 each is $120,011. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY MONCLA'S,INC.,BEAUMONT,TEXAS,FOR THE SUMMER FOOD SERVICE PROGRAM ADMINISTERED THROUGH THE RECREATION DIVISION FOR AN ESTIMATED QUANTITY OF 38,220 LUNCHES SERVED Page 2 of 6 Minutes-June 3,2008 IN THE AMOUNT OF $3.14 PER LUNCH FOR AN ESTIMATED EXPENDITURE OF $120,011 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED Resolution 08 - 171 2. Consider approving a resolution accepting the Cathedral Square Brick Paved Sidewalks Construction Project. Administration recommended acceptance of the Cathedral Square Brick Paved Sidewalks Construction Project, approve Change Order No. 1 in the amount of$23,533.60 and final payment in the amount of $16,575.77 to Brystar Contracting. On October 9, 2007, City Council awarded Brystar Contracting the contract for the Cathedral Square Brick Paved Sidewalks Construction Project for an amount of$355,049.00. This project has been inspected and completed in accordance with Terms and Conditions set out in the contract documents. Funds are available in the Capital Program. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $23,533.66 THEREBY DECREASING THE TOTAL CONTRACT AMOUNT TO $331,515.34 FOR THE CATHEDRAL SQUARE BRICK PAVED SIDEWALKS CONSTRUCTION PROJECT AND HE IS HEREBY AUTHORIZED TO ISSUE FINAL PAYMENT OF$16,575.77 FOR THE COMPLETED PROJECT. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED Resolution 08 - 172 3. Consider approving a resolution accepting the Wendelin and Kelly Drive Pavement Improvement Project. On May 22, 2007, City Council awarded L. D. Construction the contract for the Wendlin and Kelly Drive Pavement Improvement Project, for an amount of $705,433.50. Page 3 of 6 Minutes-June 3,2008 Administration recommended acceptance of the Wendelin and Kelly Drive Pavement Improvement Project, approval of Change Order No. 1 in the amount of$99,250.57 and final payment in the amount of $20,292.35 to L. D. Construction. This project has been inspected and completed in accordance with the Terms and Conditions set out in the contract documents. Funds are available in the Capital Program. Mayor Pro Tern Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $99,250.57 THEREBY DECREASING THE TOTAL CONTRACT AMOUNT TO $606,182.93 FOR THE WENDELIN AND KELLY DRIVE IMPROVEMENT PROJECT AND HE IS HEREBY AUTHORIZED TO ISSUE FINAL PAYMENT OF$20,292.35 FOR THE COMPLETED PROJECT.Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED Resolution 08 - 173 COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - THANKED JANNA ELLIOT, WASTE MANAGEMENT, GULF COAST RECYCLING,MARKET BASKET AND THE RECYCLING COMMITTEE FOR THEIR HARD WORK ON THE RECYCLING PROJECT, COMMENTED ON HIS PARTICIPATION IN THE UNITED METHODIST COMMITTEE ON MISSIONS, THE HURRICANE MANAGEMENT TEAM AND THE TRIAL HURRICANE DRILL EXERCISE THAT THEY ARE WORKING ON, CONGRATULATED THE MAYOR AND HUSBAND RODNEY ON THEIR 25TH WEDDING ANNIVERSARY, ALSO WISHED HIS WIFE, JULIE, A HAPPY 25TH WEDDING ANNIVERSARY COUNCILMEMBER BEAULIEU- COMMENTED ON THE VETERAN'S MEMORIAL SERVICE HELD AT HOTEL BEAUMONT ON SATURDAY NIGHT,THANKED THE CITY ATTORNEY, TYRONE COOPER, FOR CLARIFYING THE ELECTION QUESTION OF THE ELIGIBILITY OF FELONS RUNNING FOR CITY OFFICE, ENJOYED SEEING THE EMERGENCY CENTER AND THE TRAINING THAT THEY ARE DOING, PROUD OF THE CITIZENS OF THE CITY FOR ALL THAT THEY CONTRIBUTE Page 4 of 6 Minutes-June 3,2008 COUNCILMEMBER WRIGHT- CONGRATULATED THE CITY MANAGER AND WIFE, ANN ON THEIR NEW BABY, KYLE HARRISON HAYES, ALSO TO THE MAYOR AND HER HUSBAND RODNEY, COUNCILMEMBER COLEMAN AND HIS WIFE,JULIE ON THEIR ANNIVERSARIES, ALSO TO THE GRADUATES OF OUR CITY, AND THE NEW PRESIDENT OF THE CHARLTON POLLARD NEIGHBORHOOD ASSOCIATION COUNCILMEMBER PATE - CONGRATULATIONS TO KYLE AND ANN HAYES ON THE BIRTH OF THEIR SON, AS WELL AS TO THE HIGH SCHOOL AND COLLEGE GRADUATES, EXCITED ABOUT THE EMERGENCY CENTER, COMMENTED ON THE BOYS' HAVEN FUND RAISER AS WELL AS THE GIRLS' HAVEN FUND RAISER, IN WHICH THEY WILL HONOR JOE AND LINDA PENLAND, THE AMERICAN RED CROSS WILL HONOR JIM AND TOM BROUSSARD, COMMENTED ON THE RECYCLING PROGRAM MAYOR PRO TEM SAMUEL- CONGRATULATED KYLE AND ANN HAYES ON THE BIRTH OF THEIR SON, KYLE HARRISON HAYES, WISHED THE MAYOR AND HER HUSBAND,RODNEY,COUNCILMEMBER COLEMAN AND HIS WIFE, JULIE, A HAPPY ANNIVERSARY COUNCILMEMBER SMITH - ABSENT CITY ATTORNEY COOPER - WELCOMED THE CITY MANAGER BACK CITY MANAGER HAYES - THANKED EVERYONE FOR ALL OF THEIR GIFTS AND SUPPORT MAYOR AMES - COMMENTED ON THE VETERAN'S DAY CELEBRATION AT HOTEL BEAUMONT, WHERE COUNCILMEMBER BEAULIEU WAS THE KEYNOTE SPEAKER, ELABORATED ON THE EMERGENCY MANAGEMENT CENTER, AND THE PREPAREDNESS THAT IS GOING ON FOR HURRICANE SEASON, COMMENTED ON THE MEETING AT WEST BROOK HIGH SCHOOL, IN WHICH EVERYONE WILL MEET TO TALK ABOUT EVACUATION AND WHERE EVERYONE WILL GO, EXCITED THAT COUNCIL WAS ABLE TO MAKE THE 911 AND 311 SERVICE CENTER A REALITY, ALSO MENTIONED THE GIRLS' HAVEN FUND RAISER AS WELL AS THE AMERICAN RED CROSS HURRICANE PARTY Page 5 of 6 Minutes-June 3,2008 Public Comments (Persons are limited to three minutes) Frank Kiefer 3190 Willowood Beaumont TX Spoke regarding recycling, commented on June 14, 2008 as National Flag Day,encouraged everyone to fly their national flag,to show their appreciation of our great Country, as well as the 4th of July in which we will be celebrating our Country's 233rd birthday, also read a poem by a Marine Master Sergeant from 1933 regarding flag day Bennie Petry 2220 Buchanan St. Beaumont TX Stated a noose was found at his residence, spoke to Governor Rick Perry's office, Beaumont Police Department and the FBI office in Houston, and has not been able to receive any help regarding this matter There being no Executive Session, Council adjourned at 2:10 p.m. Audio is available upon request in the City Clerk's Office. Becky Ame , ayor0� Tina Broussard, City Clerk Page 6 of 6 Minutes-June 3,2008