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MIN DEC 18 2007 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Williams-Wright,At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Mayor Pro Tem,Ward III December 18, 2007 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on December 18,2007, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m.to considerthe following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1- 4/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor James "Big Jim" Sallies of West End Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu,Wright, Pate and Smith. Also present were Kyle Hayes, City Manager;Tyrone Cooper,City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Presentation Blue Santa Program" - Mr. Combs with DRC-Emergency Services and Crystal Holmes with the Beaumont Police Department spoke regarding the Blue Santa Program Public Comment: Persons may speak on scheduled agenda items 1- 4/Consent Agenda. None CONSENT AGENDA Approval of minutes - December 11, 2007 Confirmation of committee appointments - Resolution 07- 406 Minutes-December 18,2007 Chris Reed would be appointed to the Planning and Zoning Commission. The term would commence December 18, 2007 and expire December 17, 2010. (Councilmember Alan B. Coleman) Mel Shelander would be appointed to the Parks and Recreation Advisory Committee. The term would commence December 18, 2007 and expire December 17, 2009. (Councilmember Alan B. Coleman) Marty Craig would be reappointed to the Planning and Zoning Commission. The current term would expire December 13, 2010. (Councilmember W. L. Pate) Bill Bianchi would be reappointed to the Convention and Tourism Advisory Board. The current term would expire October 27, 2009. (Mayor Pro Tern Audwin M. Samuel) Arthur Berry would be reappointed to the Convention and Tourism Advisory Board. The current term would expire October 30, 2009. (Councilmember Nancy Beaulieu) A) Approve the purchase of lubricants for use by various City departments-Resolution 07-407 B) Approve a resolution accepting maintenance of the water and sanitary sewer improvements on Acadiana Court Street - Resolution 07- 408 C) Authorize the release of weed liens against properties described as Lot 6 Block 23 College Acres and Lots 1, 2 and 11 Block 28 College Acres - Resolution 07- 409 D) Authorize the execution of a quit claim deed for a 0.60 acre tract of land out of the Hezekiah Williams League to Delaware Extension Development, Ltd. - Resolution 07- 410 E) Authorize the acceptance of a ten (10') foot wide exclusive water line easement for fire hydrants to serve the Regency Nursing Home property located at 3840 Pointe Parkway - Resolution 07- 411 F) Authorize the acceptance of a ten foot (10') wide exclusive water line easement for fire hydrants to serve Metropolitan Park, Phase 3 at 3625 Dowlen - Resolution 07- 412 G) Authorize the acceptance of a ten(10')foot wide water line easement for fire hydrants across Industrial Apparatus property at 1320 E. Florida Avenue - Resolution 07- 413 H) Authorize the settlement of the claim of Evelyn Allums a/n/f of Michael Allums, a Minor - Resolution 07- 414 1) Authorize the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Chambers County Health Department with all activities relating to public health emergency preparedness services - Resolution 07- 415 J) Authorize the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Hardin County Health Department advance epidemiological services - Resolution 07- 416 Page 2 of 7 Minutes-December 18,2007 K) Authorize the City Manager to execute all documents necessary for the Beaumont Public Health Departmentto continueto providethe Orange County Health Departmentwith advance epidemiological services - Resolution 07- 417 L) Authorize the City Manager to execute all documents necessary to continue to receive assistance from the Spindletop Mental Health Mental Retardation Department for mental health services - Resolution 07- 418 M) Authorize the City Manager to execute all documents necessary to accept additional funds related to the Community Preparedness Service-Bioterrorism Preparedness Grant for the Beaumont Public Health Department - Resolution 07- 419 Mayor Pro Tern Samuel made a motion to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving the purchase of patrol vehicles for the Police Department. Administration recommended authorization for the purchase of twenty-five(25)patrol vehicles from Philpott Motors of Beaumont through the Houston-Galveston Area Council (H-GAC) cooperative purchasing program for$24,454.43 each. The total cost of$611,960.75 includes an H-GAC administrative fee of $600. All twenty-five(25)patrol vehicles requested will replace units that are used in daily operations by the Patrol Division. The vehicles to be replaced are on a scheduled replacement cycle in order to keep serviceable vehicles available at all times. The replaced vehicles may be disposed of according to the City's surplus property disposal policies or relocated to other divisions. The warranty service is provided by the local authorized dealership. Delivery is expected within ninety (90) days. Funds are budgeted in the Capital Reserve Fund. COu ncilmember Coleman moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE,AND HE IS HEREBY, AUTHORIZED TO PURCHASE TWENTY-FIVE (25) PATROL VEHICLES FOR THE BEAUMONT POLICE DEPARTMENT FROM PHILPOTT MOTORS OF BEAUMONT,TEXAS,THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) IN THE AMOUNT OF $24,454.43 EACH FOR A TOTAL COST OF $611,960.75. Mayor Pro Tern Samuel seconded the motion. Page 3 of 7 Minutes-December 18,2007 AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 420 2. Consider approving the purchase of Diesel Exhaust Removal Systems for use in the Fire Department. Administration recommended authorization for the purchase of twenty-five (25) No Smoke Diesel Exhaust Removal Systems from Ward Diesel Filter Systems of Elmira, New York for a total of $215,750. The No Smoke Diesel Exhaust Removal System will equip each Beaumont Fire Department diesel apparatus with an individual,fully automatic,fully self-contained diesel exhaust filtration system. The filter is an on-board system that connects to the exhaust train on the vehicle which captures the diesel exhaustwhen the engine ignites,preventing harmful emissions from entering the fire station. The atmosphere in the apparatus bay, the living quarters of the stations, and the meeting rooms will be kept free of carbon monoxide and diesel exhaust. Funding in the amount of $172,600 will be provided by a 2007 Assistance to Firefighters Grant that the City has been awarded. The grant requires a 20% match from the City, or $43,150 that is available in the Fire Department Operating Budget. COuncilmember Pate made a motion tOAPPROVEA RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO PURCHASE TWENTY-FIVE(25) NO SMOKE DIESEL EXHAUST REMOVAL SYSTEMS FROM WARD DIESEL FILTER SYSTEMS OF ELMIRA, NEW YORK, FOR THE CITY OF BEAUMONT FIRE DEPARTMENT IN THE AMOUNT OF $215,750. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 421 3. Consider approving the purchase of two (2) patching machines for use in the Streets and Drainage Division. Administration recommended the purchase of two(2) Dura Patcher 125DJT spray injection patching machines for the Streets and Drainage Division from Duraco Inc. of Pearl, Mississippi through the Houston-Galveston Area Council (H-GAC) in the amount of $51,945.67 each. Page 4 of 7 Minutes-December 18,2007 H-GAC is a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with the State of Texas procurement statutes. The combined purchase price of the two (2) patching machines is$103,891.34 which includes an H-GAC administrative fee of$1,535.34 The two (2) Dura Patcher 125DJT trailer mounted spray injection patching machines are to be used for repairing potholes throughout the City. The spray injection patching method is a cost effective method of road repair in terms of time, labor, and durability. The new Dura Patchers will replace Units 9886 and 9887 which are both 2001 AMZ Magnum trailer mounted patchers whose conditions have rendered them unreliable for continued service. They will be disposed of according to the City's surplus property disposal policies. Delivery time for the new equipment will be approximately six (6) weeks. Funds are budgeted in the Capital Reserve Fund. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO PURCHASE TWO (2) DURA PATCHER 125DJT SPRAY INJECTION PATCHING MACHINES FOR THE STREETS AND DRAINAGE DIVISION FROM DURACO INC. OF PEARL, MISSISSIPPI, THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) IN THE AMOUNT OF $51,945.67 EACH FOR A TOTAL COST OF $103,891.34. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 422 4. Consider authorizing a one year contract with the Greater Beaumont Chamber of Commerce for economic development purposes. Administration recommended funding the Greater Beaumont Chamber of Commerce $85,000 for the period January 1, 2008 through December 31, 2008 from the General Fund. The funds will be used for marketing Beaumont and business retention/recruitment efforts. A presentation was made to Council by Jim Rich on November 27, 2007. Administration is extremely pleased with the relationship between the City and the Chamber. Funds are available in the General Fund. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES A ONE YEAR CONTRACT WITH THE GREATER BEAUMONT CHAMBER OF COMMERCE IN THE AMOUNT OF $85,000 FOR ECONOMIC DEVELOPMENT PURPOSES FOR THE Page 5 of 7 Minutes-December 18,2007 PERIOD OF JANUARY 1, 2008, THROUGH DECEMBER 31, 2008. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 423 COMMENTS Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - WISHED EVERYONE A HAPPY HOLIDAY,ALSO PRAYERS GO OUT TO INJURED FIRE FIGHTERS CODY SCHRODER AND CALVIN CARRIER MAYOR PRO TEM SAMUEL - CONDOLENCES TO INJURED FIRE FIGHTERS CALVIN CARRIER AND CODY SCHRODER, WISHED EVERYONE A MERRY CHRISTMAS COUNCILMEMBER PATE - THOUGHTS AND PRAYERS GO OUT TO THE INJURED FIRE FIGHTERS AND THEIR FAMILIES, WISHED EVERYONE A MERRY CHRISTMAS COUNCILMEMBER WRIGHT- WISHED EVERYONE A MERRY CHRISTMAS, CONDOLENCES TO THE FIRE FIGHTERS THAT WERE INJURED AND THEIR FAMILIES,ALSO GAVE UPDATES FOR CALVIN CARRIER AND CODY SCHRODER COUNCILMEMBER BEAULIEU - PRAYERS FOR THE INJURED FIRE FIGHTERS AND THEIR FAMILIES, THANKED THE COMMUNITY FOR THEIR GENEROSITY FOR ALL THAT THEY HAVE DONE TO MAKE THIS A GREAT CHRISTMAS FOR AS MANY PEOPLE AS POSSIBLE, WISHED EVERYONE A MERRY CHRISTMAS COUNCILMEMBER COLEMAN PRAYERS AND THOUGHTS GO OUT TO THE INJURED FIRE FIGHTERS CODY SCHRODER AND CALVIN CARRIER AND THEIR FAMILIES, COMMENDED THE CITY ON THE HANDLING OF THE NUMEROUS ACCIDENTS THAT OCCURRED ON MONDAY, WISHED ALL CITIZENS OF BEAUMONT A MERRY CHRISTMAS AND A HAPPY NEW YEAR Page 6 of 7 Minutes-December 18,2007 CITY MANAGER HAYES - THOUGHTS AND PRAYERS GO OUT TO OUR INJURED FIRE FIGHTERS CALVIN CARRIER, CODY SCHRODER AND PETE JOHNSON,WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR CITY ATTORNEY COOPER - WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR, ENCOURAGED EVERYONE TO PRAY FOR OUR INJURED FIRE FIGHTERS THROUGHOUT THE YEAR FOR A SPEEDY RECOVERY MAYOR AMES - WISHED EVERYONE A MERRY CHRISTMAS, WISHED A SPEEDY RECOVERY TO THE INJURED FIRE FIGHTERS CODY SCHRODER AND CALVIN CARRIER,COMMENDED CITY STAFF ON A GREAT JOB REGARDING THE INCIDENTS ON MONDAY Public Comments (Persons are limited to three minutes) Melanie Bleuel 925 Chatwood Beaumont TX Spoke regarding the fire fighters injured in the line of duty and the jobs of fire fighters Robert L. Reyna 1890 Laurel Beaumont TX Updated Council on the HOPE IV Grant,the status of the new construction and demolition,as well as the contractors that will be used There being no further business, Council adjourned at 2:10 p.m. Audio tapes are available upon request in the City Clerk's Office. MOry����1 Becky Am yor rld oW X0 Tina Broussard, City Clerk 1 AW Page 7 of 7 Minutes-December 18,2007