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MIN DEC 11 2007 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Williams-Wright,At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Mayor Pro Tem,Ward 111 December 11, 2007 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on December 11, 2007, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. The Most Reverent Bishop Curtis Guillory of the Catholic Diocese of Beaumont gave the invocation. Councilmember Wright led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Wright, Pate and Smith. Absent: Councilmember Beaulieu. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Leadership South East Texas" - December 11, 2007 - Proclamation read by Mayor Ames; accepted by W. Dennis Isaacs Presentation to Beaumont EMS by - Sharon Allen Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda. None CONSENT AGENDA Approval of minutes - December 4, 2007 Confirmation of committee appointments - Resolution 07- 397 Minutes-December 11,2007 Kevin Roy would be appointed to the Martin Luther King,Jr. Parkway Commission. The term would commence December 11, 2007 and expire December 10, 2009. (Councilmember Alan B. Coleman) A) Approve the purchase of polyethylene sewer pipe for use in the Water Department - Resolution 07- 398 B) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Deerfield-Phase 11 Subdivision - Resolution 07- 399 C) Authorize the City Manager to execute all documents necessary to accept the project titled "STEP-Impaired Driving Mobilization - Resolution 07- 400 D) Approve the purchase and installation of bleachers for the Sterling Pruitt Recreation Center- Resolution 07- 401 Councilmember Wright made a motion to approve the Consent Agenda. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving a contract for the Rolfe Christopher Pavement Improvement Project. Administration recommended awarding the contract to ALLCO, LTD in the amount of $5,495,820.65. On October 11, 2007, the City of Beaumont received three (3) bids for the Project. The Engineering estimate for the project before receipt of the bid was $5,830,000.00. The Minority Business Enterprise(MBE)goal will be met through subcontracts with Crabtree Barricades, Highway Pavement Specialities Inc., American Remediation Options and All American Construction Supply in the total amount of$903,561.59 representing 16.44%of the contract amount. Funds are available in the Capital Program and Water Fund. Minutes-December 11,2007 Councilmember Coleman moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY ALLCO,LTD,FOR A CONTRACT FOR THE ROLFE CHRISTOPHER PAVEMENT IMPROVEMENT PROJECT (SPUR 380-EAST VIRGINIA STREET, TO HWY 69 S FEEDER ROAD) IN THE AMOUNT OF $5,495,820.65 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 402 2. Consider approving an agreement for SunGard HTE, Inc. OSSI Public Safety software support. Administration recommended payment of an invoice to SunGard HTE, Inc.forthe renewal of an annual maintenance agreement for Police, Fire and EMS public safety software support in the amount of $ 215,065.60. This purchase is exempt from competitive bidding since it is available from only one (1) source having exclusive rights to modify and maintain the software.The software maintenance agreement provides twenty-four/seven unlimited telephone support for 911 dispatching; Monday-Friday, 8-5 support for mobile computers, electronic field reporting, all record management applications, and provides annual software upgrades. The maintenance contract will be funded fully from the Confiscated Goods Fund. Councilmember Pate made a motion to APPROVEA RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO PAY AN INVOICE IN THE AMOUNT OF $215,065.60 TO SUNGARD HTE,INC.FOR THE RENEWAL OF AN ANNUAL MAINTENANCE AGREEMENT FOR POLICE, FIRE, AND EMS PUBLIC SAFETY SOFTWARE. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 403 3. Consider approving the purchase of two (2) street sweepers for use in the Streets and Drainage Division. Minutes-December 11,2007 Administration recommended the purchase of two (2)Johnston MT-350 twin engine street sweepers forthe Streets and Drainage Division from Hi-Way Equipment Company of Houston through the Houston-Galveston Area Council (H-GAC) in the amount of$173,143.55 each. H-GAC is a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with the State of Texas procurement statutes. The combined purchase price of the two(2)street sweepers are $346,287.10 which includes an H-GAC administrative fee of$5,147.10. The units specified are Johnston MT-350 twin engine street sweepers to be used for arterial and residential street sweeping. The sweeper includes operator controls on both sides of the unit which provides optimal operator visibility and maneuverability. The new Johnston sweepers will replace Units 4289 and 4290 which are both 2002 Sterling street sweepers whose age, mileage,and mechanical conditions have rendered them unreliable for continued service. Delivery time for the new sweepers will be approximately sixty(60)to ninety(90)days. The sweepers are warrantied for one (1) year or 1,500 hours, whichever occurs first. Hi-Way Equipment will provide warranty service. Funds are available for this purchase in the Capital Reserve Fund. Mayor Pro Tern Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO PURCHASE TWO (2) JOHNSTON MT-350 TWIN ENGINE STREET SWEEPERS FOR THE STREETS AND DRAINAGE DIVISION FROM HI-WAY EQUIPMENT COMPANY OF HOUSTON THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) IN THE AMOUNT OF $173,143.55 EACH FOR A TOTAL COST OF $346,287.10. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 404 4. Consider approving the purchase of a pad drum roller for use in the Streets and Drainage Division. Administration recommended the purchase of a Dynapac CA152PD-66 pad drum roller for the Public Works Department Streets and Drainage Division from R. B. Everett and Company of Pasadena,Texas through the Houston-Galveston Area Council(H-GAC)in the amount of $89,299.70. Minutes-December 11,2007 H-GAC is a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with the State of Texas procurement statutes. The purchase price includes an H-GAC administrative fee of$1,319.70. A pad drum roller is used for compaction of new and rehabilitated road base. Proper compaction prolongs the road base life. The Streets and Drainage Division has been renting a drum roller for this purpose for$3,150 per month. The new drum roller being purchased will replace the rented unit. Delivery is expected in approximately two (2) weeks. Funds were budgeted in the Capital Reserve Fund for this purchase. Councilmember Wright made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE,AND IS HEREBY,AUTHORIZED TO PURCHASE A DYNAPAC CA 152PD-66 PAD DRUM ROLLER FOR THE PUBLIC WORKS DEPARTMENT STREETS AND DRAINAGE DIVISION FROM R. B. EVERETT AND COMPANY OF PASADENA,TEXAS,THROUGH THE HOUSTON-GALVESTON AREA COUNCIL(H-GAC) IN THE AMOUNT OF $89,299.70. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED RESOLUTION 07-405 WORKSESSION Review and discuss a proposed Beaumont Beautification Plan for 2008 Chris Boone, Community Development Director; discussed the Beaumont Beautification Plan for 2008,there are two project phases, Phase I and Phase I I with an estimated cost of $446,200. The improvements will consist of Crepe Myrtles, Sodding and Pavers in the different phased areas of the City. The proposed plan will provide widespread visual enhancements to the aesthetics of the City. This project will provide more than just the improvements that trees, landscaping and paint can provide, these projects will continuously send the message that Beaumont is a city that cares about its quality of life, its image and its future. COMMENTS Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) Minutes-December 11,2007 COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - COMMENDED THE CITY MANAGER, THE MAYOR AND THE KEEP BEAUMONT BEAUTIFUL COMMISSION FOR THE OUTSTANDING PLAN THAT WILL HELP BEAUTIFY BEAUMONT AND MAKE IT MORE ATTRACTIVE FOR PEOPLE COMING IN, COMMENTED ON THE SOUTH PARK NEIGHBORHOOD ASSOCIATION CHRISTMAS PARTY AS WELL AS THE CITIES CHRISTMAS PARTY, DISCUSSED THE WARD IV PHASE II CLEANUP SCHEDULED FOR THIS SATURDAY DECEMBER 15, 2007 MAYOR PRO TEM SAMUEL - NONE COUNCILMEMBER PATE - NONE COUNCILMEMBER BEAULIEU - ABSENT COUNCILMEMBER WRIGHT - WISHED EVERYONE A MERRY CHRISTMAS ALSO ENCOURAGED EVERYONE TO BE CAREFUL WHILE SHOPPING, COMMENTED ON THE CITIES CHRISTMAS PARTY COUNCILMEMBER COLEMAN - COMMENDED THE OAKS HISTORIC DISTRICT AND CALDER PLACE 1929 ON A WONDERFUL CHRISTMAS PARTY, ENCOURAGED EVERYONE TO GIVE TO THOSE LESS FORTUNATE, ALSO COMMENTED ON THE BEAUMONT BEAUTIFICATION PLAN CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - COMMENTED ON THE CITIES CHRISTMAS PARTY AND THE GREAT ATTENDANCE AND THE MEETING WITH BEAUMONT MAIN STREET Public Comments (Persons are limited to three minutes) Antoinette Hardy 80 IH-10 North #208 Beaumont TX Wished Council a Merry Christmas and a Happy New Year, thanked Council for their continued support of their organization and affordable homes Minutes-December 11,2007 There being no further business, Council adjourned at 2:30 p.m. Audio tapes are available upon request in the City Clerk's Office. Be y Ames, May 1 i Tina Broussard, City Clerk , _ Minutes-December 11,2007