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HomeMy WebLinkAboutPACKET DEC 18 2007 A L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 18, 2007 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointment Chris Reed would be appointed to the Planning and Zoning Commission. The term would commence December 18, 2007 and expire December 17, 2010. (Councilmember Alan B. Coleman) Mel Shelander would be appointed to the Parks and Recreation Advisory Committee. The term would commence December 18, 2007 and expire December 17, 2009. (Councilmember Alan B. Coleman) Marty Craig would be reappointed to the Planning and Zoning Commission. The current term would expire December 13, 2010. (Councilmember W. L. Pate) Bill Bianchi would be reappointed to the Convention and Tourism Advisory Board. The current term would expire October 27, 2009. (Mayor Pro Tern Audwin M. Samuel) Arthur Berry would be reappointed to the Convention and Tourism Advisory Board. The current term would expire October 30, 2009. (Councilmember Nancy Beaulieu) A) Approve the purchase of lubricants for use by various City departments B) Approve a resolution accepting maintenance of the water and sanitary sewer improvements on Acadiana Court Street C) Authorize the release of weed liens against properties described as Lot 6 Block 23 College Acres and Lots 1, 2 and 11 Block 28 College Acres D) Authorize the execution of a quit claim deed for a 0.60 acre tract of land out of the Hezekiah Williams League to Delaware Extension Development, Ltd. E) Authorize the acceptance of a ten(10') foot wide exclusive water line easement for fire hydrants to serve the Regency Nursing Home property located at 3840 Pointe Parkway F) Authorize the acceptance of a ten foot (10)wide exclusive water line easement for fire hydrants to serve Metropolitan Park, Phase 3 at 3625 Dowlen G) Authorize the acceptance of a ten(10') foot wide water line easement for fire hydrants across Industrial Apparatus property at 1320 E. Florida Avenue H) Authorize the settlement of the claim of Evelyn Allums a/n/f of Michael Allums, a Minor I) Authorize the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Chambers County Health Department with all activities relating to public health emergency preparedness services J) Authorize the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Hardin County Health Department advance epidemiological services K) Authorize the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Orange County Health Department with advance epidemiological services L) Authorize the City Manager to execute all documents necessary to continue to receive assistance from the Spindletop Mental Health Mental Retardation Department for mental health services M) Authorize the City Manager to execute all documents necessary to accept additional funds related to the Community Preparedness Service-Bioterrorism Preparedness Grant for the Beaumont Public Health Department A City Council Agenda Item M TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer P' MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider a contract for the purchase of lubricants. RECOMMENDATION Administration recommends award of a six(6)month contract to Matrix Lubricants, LLC of Houston for the purchase of lubricants at the unit costs reflected in the attached bid tabulation, with an estimated total expenditure for the contract period of$66,778. BACKGROUND The contract specifies that the awarded bidder shall provide approximately 11,700 gallons of various lubricants at fixed unit costs for use by various City departments in maintaining vehicles and equipment. Nine (9)vendors were notified with three(3) submitting bids. The products bid by Matrix Lubricants have been reviewed by Fleet personnel and meet the specifications set forth in the bid. Specifications allow for a six(6)month contract extension upon the expiration of the initial six (6)month term at the same pricing as that awarded herein. BUDGETARYIMPACT Funds are available for this expenditure in user Departments' operating budgets. BID TABULATION: SIX(6) MONTH CONTRACT FOR LUBRICANTS BID OPENING DATE: THURSDAY, NOVEMBER 29,2007 @ 2:00 PM BID NUMBER: TF1108-12 VENDOR: MATRIX LUBRICANTS LLC BAXTER OIL CO. LLC TRI-CON, INC. CITY, STATE: HOUSTON, TX � _ BEAUMONT, TX - =BEAUMONT, TX— --�I I� Est. Qty. Description 1 Unit - Total - -Unit -- ( Total Unit I Total -- - -- __ - 9, - -- - — 7 - .-$38,800.00"i i 5 000 15W-40 engine oil (bulk) ) $6 49 $32,450.00� $7.30 $36,500.0 $7.76 F 1,000 15W-40, engine oil 55 al drums) $7,290.00 $7.76 -$7,760.001 -$8.52 - $8,520.001! 500 1 DexroOlengit a oil(55 gal drums) _ $6.89 - $2457.00 _- $2.22 - -- $4,025.001 $5.88 $2,940.001 1,300 $2,886.00-- - -- - - —,50 -- _. -___- _ _ - _$ -__ 970.00 $7.35 - $4 410.OD $5.83 $3,498.00 600 �Dexron III (bulk) $4.95 $2, -- � $1,93 $2 509.00 I;I ----- -- — - -- — -- -- -- - --'-- t -.. —_ - -- -- 100- r Mercon 5 l(gt) gal drums) - 11 $2.89 $289.00 —$4.52 --- $452.00 $4.29 $429.00''! i � _ -_ - _(( ) _� $6.46- - ----- --�_---------- --------i --- $7.45 $$3'725.00 2,5.00 Multi-purpose trans./hydraulic draulic oil bulk $5 29 $13,225.00 $5.90 $14,750.00 500 Multi-purpose trans/hydraulic_oil drum $6 49 $3,245.00 $6.38 $3,190.001 - _ -� i Cate rpillar P _-_Y — _ $7..82 _ __$782.00 -$10_00 $1,000.00! -- - $501.00 100 rCater ill O-4 comp. hydraulic - , - - _____ r _ L_ __.. $0.00 --._-_- - --- Drum De sit charge $0.00 $0.00 - -- TOTAL $66,778 00 ,753.00 - -$78,211_00 -_ -� _ I $75 -1 Manufacturer 1 Warren Oil Co. - --� Omni-Pure Grand _- - --�Fina -- --- __-----_-__ — I _ � u d M for-order Delivery time laced before P _--- not quoted _-_ �One(1)day, �I RESOLUTION NO. WHEREAS, bids were solicited for a six (6) month contract for the purchase of lubricants for various City departments in maintaining vehicles and equipment; and, WHEREAS, Matrix Lubricants, LLC of Houston, Texas, submitted a bid in the unit amounts shown below for an estimated total expenditure of$66,778: Est. Qty. Description Unit Total 5,000 15W-40, engine oil (bulk) $6.49 $32,450.00 1,000 15W-40, engine oil (55 gal drums) $7.29 $7,290.00 500 SAE 40 engine oil (55 gal drums) $6.95 $3,475.00 1,300 Dexron III (qt) $1.89 $2,457.00 600 Dexron III (bulk) $4.95 $2,970.00 100 Dexron III (55 gal drums) $5.95 $595.00 100 Mercon 5 (qt) $2.89 $289.00 2,500 Multi-purpose trans./hydraulic oil (bulk) $5.29 $13,225.00 500 Multi-purpose trans/hydraulic oil (drum) $6.49 $3,245.00 100 Caterpillar TO-4 comp. hydraulic oil $7.82 $782.00 Drum Deposit charge $0.00 TOTAL BID $66,778.00 and, WHEREAS, City Council is of the opinion that the bid submitted by Matrix Lubricants, LLC of Houston, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Matrix Lubricants, LLC of Houston, Texas, for a six (6) month contract for the purchase of lubricants for various City departments in maintaining vehicles and equipment in the unit amounts shown above be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of September, 2007. - Mayor Becky Ames - B mCity Council Agenda Item M TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner,, Director of Public Works MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider a resolution accepting maintenance of the water and sanitary sewer improvements on Acadiana Court Street. RECOMMENDATION Administration recommends approval of the water and sanitary sewer improvements for Lots 1 and 2, on Acadiana Court a private street off Delaware Street approximately 382 feet north to the end of the cul-de-sac. BACKGROUND The aforementioned improvements in the subdivision passed final inspection by all entities involved on December 11, 2007. BUDGETARY IMPACT None. AcadianaCourt.wpd 12/12/2007 RESOLUTION NO. WHEREAS,final inspection of water and sanitary sewer improvements constructed in Acadiana Court Subdivision was made by the Water Utilities Department as follows: Water and Sanitary Sewer Improvements: Lots 1 and 2 WHEREAS, the developers of said addition desire to have these improvements accepted and maintained by the City; and, WHEREAS,the director of Public Works recommends that said improvements meet city standards and qualify for acceptance for permanent maintenance, and the City Council is of the opinion that said improvements should be accepted and maintained by the City of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the water and sanitary sewer improvements in Acadiana Court Subdivision are hereby accepted by the City of Beaumont and shall be continuously maintained by the City contingent upon filing of the final plat, complete with filings of dedication of all rights-of-way and easements required on the preliminary and final plats. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - c City Council Agenda Item ML TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider a resolution authorizing the release of weed liens against properties described as Lot 6 Block 23 College Acres and Lots 1, 2 and 11 Block 28 College Acres. RECOMMENDATION Administration recommends approval of a resolution authorizing the release of weed liens against properties described as Lot 6 Block 23 College Acres and Lots 1, 2 and 11 Block 28 College Acres. BACKGROUND Drainage District No. 6 (DD#6) will be acquiring the above properties for the Cartwright/Corley Drainage Project. This is a joint participation project between the District and the City. These properties will become a part of a detention basin for the project. The amounts of the weed liens for Lot 6 Block 23 and Lots 1, 2 and 11 Block 28 of College Acres are $170.12 and$1,634.82, respectively. The District is requesting that all charges be waived and the liens, which are dated prior to 1998, be released to provide an unencumbered title to the property. BUDGETARY IMPACT None. DD6ReleaseLiensCartwrightCorley December 10,2007 RESOLUTION NO. THAT the City Manager be and he is hereby authorized to release weed liens in the amounts of$170.12, against Lot 6, Block 23 and $1,634.82 against Lots 1, 2 and 11, Block 28 of College Acres. The City Manager is hereby authorized to execute all documents necessary to evidence the release of the weed liens against Lot 6, Block 23 and Lots 1, 2 and 11, Block 28 of College Acres in order that this property be unencumbered for use in a drainage project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - .�- D City Council Agenda Item c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: December 18, 2007 REQUESTED ACTION: Council authorize the execution of a quit claim deed for a 0.60 acre tract of land out of the Hezekiah Williams League to Delaware Extension Development, Ltd. RECOMMENDATION Administration recommends Council authorize the execution of a quit claim deed for a 0.60 acre tract of land out of the Hezekiah Williams League to Delaware Extension Development, Ltd. BACKGROUND In September 1982, the Amoco Production Company deeded a 0.60 acre tract out of the Hezekiah Williams League to the City of Beaumont for the purpose of constructing and maintaining an elevated water storage tank and related facilities. At the time the property was deeded to the City, the Water Utilities Department anticipated the construction of a water tower to serve the area in the vicinity of the Delaware and Major Drive intersection. This tower is currently being constructed across Major Drive on the northern side of the Dishman Road detention facility. The 0.60 acre tract of land is no longer needed by the City for use as an elevated storage tank site. When the property was deeded to the City, one of the conditions in the deed was the stipulation that if the tract of land was not used for an elevated storage tank the property would revert back to Amoco and/or its successors. Since the City is constructing the water tower at a different location, this property would revert back to Amoco in accordance with the deed. However, in 2000, Amoco deeded all of their rights, title, interest and claims to Delaware Extension Development, Ltd. As a result of this quit claim deed, the property now reverts to Delaware Extension Development, Ltd. BUDGETARY IMPACT None. QuitCla imDeedDe lawareExtensionDevelopment December 10,2007 RESOLUTION NO. WHEREAS, in November, 1982, Amoco Production Company deeded a 0.60 acre tract out of the Hezekiah Williams League, described in Exhibit"A"attached hereto, to the City of Beaumont for the purpose of constructing and maintaining an elevated water storage tank and related facilities; and WHEREAS, the deed contained a stipulation that if the tract of land was not used for an elevated storage tank, the property would revert back to Amoco and/or its successors; and WHEREAS, in 2002, Amoco deeded their rights, title, interests and claims to Delaware Extension Development, Ltd.; and WHEREAS, it is hereby found and determined that the 0.60 acre tract of land is no longer needed by the City for the construction and maintenance of an elevated water storage tank and related facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a quit claim deed for a 0.60 acre tract of land out of the Hezekiah Williams League, described in Exhibit "A" attached hereto, to Delaware Extension Development, Ltd. as successor in interest to Ammoco Production Company. PASSED by the City Council of the City of Beaumont this the 18`h day of December, 2007. - Mayor Becky Ames - v (�Di flS. FJaUB1f "A" j 0 60 acre of land out of the Hezelaah Williams League, Abstract No 56, Jefferson County, Texas and being a part of that certain 156 68 acre tract desanW in a Deed dated May 24, 1933 from Mrs A. E Caswell to Yount-Lee Oil Company recorded in Volume 376,Page 370 of the Deed Records of Jefferson County,Texas The 0 60 acre is more particularly described as follows, COMMENCING at an Amoco monument at the intersection of the existing fenced East CD right-of-way line of F M. Highway 364, also known as Major Drive, with the South line of the sand 156 68 acre tract, THENCE North 87 014131" East with the South line 1-4 of the said 156 68 acre tract a distance of 82 53 feet to the intersection of said line with the proposed East nght-of-way line of F M Highway 364, THENCE North 2°52'45" C West with said proposed East right-of-way line a distance of 1150 70 feet to a %s" iron 3 rod set in said line for the Southwest corner and PLACE OF BEGINNING of the (D herein described 0 60 acre tract, rt pTHENCE North 2°52'45" West with said proposed East right-of-way line a distance of 150.00 feet to a I/P iron rod set in sand line for the Northwest comer of the herem described 0 60 acre tract, THENCE North 87007'15" East with the North line of the herein described 0.60 acre tract a distance of 173 00 feet to a %:" iron rod set for the Northeast corner thereof, THENCE South 2 052'45" East with the East line of the herein described 0 60 acre v tract a distance of 150 00 feet to a K" iron rod set for the Southeast corner thereof, (D THENCE South 87 007'15" West with the South line of the herein described 0 60 acre tract a distance of 173 00 feet to the PLACE OF BEGINNING and containing 0 60 acre of land. All bearings and distances are grid bearings and distances based on the Texas Plane Coordinate System for the South Central Zone n FILED N EW =0 DEC 27 09:43 M 2000047670 MY MUER co 3 JEFFOM crr, TEXAS c� n p #IM9i � -3 - '�C 1 0.1 Y g City Council Agenda Item W- TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten (10) foot wide exclusive water line easement for fire hydrants to serve the Regency Nursing Home property located at 3840 Pointe Parkway. RECOMMENDATION Administration recommends acceptance of the above named easement. BACKGROUND Four Macs Beaumont, L.P., has agreed to convey an exclusive ten foot (10')wide water line easement to the City of Beaumont. The easement is located at 3840 Pointe' Parkway and will provide mandatory access for fire prevention services for the Regency Nursing Home. The easement would also allow for the construction, alteration, operation and maintenance of the said water line and its appurtenances. BUDGETARYIMPACT None. engpointe_regency-ib.wpd 10 December 2007 RESOLUTION NO. WHEREAS, Four Macs Beaumont, L.P., has offered to convey a ten-foot(10')wide exclusive Water Line Easement, for Regency Nursing Home property located at 3840 Pointe Parkway, as described in Exhibit "A" and shown on Exhibit "B" attached hereto, to the City of Beaumont for the purpose of providing access for fire prevention services; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the easement conveyed by Four Macs Beaumont, L.P., as described in Exhibit "A" and shown on Exhibit "B," be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - EXHIBIT "A", Page 1 of 3 CENTERLINE DESCRIPTION FORA 10' WIDE WATER LINE EASEMENT OUT OF THE W. B. DYCHES SURVEY, ABSTRACT 17 JEFFERSON COUNTY, TEXAS NOVEMBER 27, 2007 A centerline description for 10' wide water line easement (being 5.0 feet on each side of centerline) out of a called 6.5229 acre tract conveyed to Four Macs Beaumont, L.P. as recorded in Clerks File No. 2005030762 of the Official Public Records of Jefferson County, Texas, said centerline description being more particularly described by metes and bounds as follows: Note: The Basis of Bearing is along the south line of the said 6.5229 acre tract having been called South 87°01'05"West 819.69 feet. COMMENCING at a '/" capped iron rod set in the east right-of-way line of Pointe Parkway and the south line of a tract conveyed to Jefferson County Drainage District No. 6 as recorded in Clerks File No. 2002000838 of the Official Public Records of Jefferson County, Texas for the northwest corner of the said 6.5229 acre tract from which a JCDD No 6 capped iron rod found for the northeast comer of the said 6.5229 acre tract bears North 87 001'05" east 590.00 feet; THENCE South 03°01'00" East along the said east right-of-way line of Pointe Parkway and the west line of the said 6.5229 acre tract a distance of 5.00 feet to a point for the POINT OF BEGINNING of the said centerline; THENCE along the said centerline of a 10' wide water line easement with the following courses and distances: North 87 001'05" East a distance of 489.57 feet to an angle point; South 47°58'55" East a distance of 120.92 feet to an angle point; South 03°01'43" East, at a distance of 124.80 feet pass the POINT OF BEGINNING of Tap Line A from which the POINT OF TERMINATION of Tap Line A bears South 87 001'05"West 26.90 feet, and continuing a total distance of 249.39 feet to an angle point; South 42°01'05"West a distance of 120.65 feet to an angle point; South 87 601'05"West a distance of 238.97 feet to an angle point; North 47 056'48"West a distance of 74.78 feet to an angle point; North 02 058'55"West a distance of 101.09 feet to an angle point; South 87 001'05"West a distance of 158.35 feet to an angle point; North 79°37'58"West a distance of 78.96 feet(a chord bearing and chord distance) to an angle point; North 66°17'02"West a distance of 26.24 feet to a point in the said east right-of-way line of Pointe Parkway and the said west line of the 6.5229 acre tract for the POINT OF TERMINATION of the said centerline. .�SOF•r � 5�PQ,�e� E9_e Howard L. Martin * • Registered Professional Land Surveyor No. 4078 HOWARD L. MARTIN RM&Shipman,Ina ••.0 4078 •0FESSt Project No. 05664.wtrline ! • ��.'Q Plat&Description COMMENCING JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 POINT CLERKS FILE NO. 2002000838, O.P.R.J.C. 10'PIPELINE EASEMENT NUMBER DELTA IRADIUS IARC !CHORD CHORD BEARING SET 1/2" (CALLED TRACT 1-4.913 ACRES) CLERKS FILE NO. 2001027551, FOUND JCDD C1 0723'16' 330.53 42.62 42.59 N 41'28'02'E CAPPED 5.00 O.P.R.J.C. CAPPED C2 4871'21' 470.00 385.30 383,75 N 21.0.758"E IRON ROD N 87.0105" E 590.00 IRON ROD C3 26'41'53' 171.00 79.68 7&96 N 79'3Y58-W ————————— ———————7 N 03'01'00" W—/ N 8791'05'E 489.57 T s�� 10.71 I POINT OF 1D'WATER LINE EASEMETJ r� I BEGINNING 5'EACH SIDE of CENTERLINE SURVEYOR'S CERTIFICATION: I �? I DO HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE AND BELIEF, I p?\� THAT THIS IS AN ACCURATE PLAT OF A SURVEY&DESCRIPTION MADE ON THE GROUND UNDER MY SUPERVISION DURING 2006. I I I n o FOUR MACS BEAUMONT, L.P. c I I z' CLERKS FlLE N0. 2005030762, O.P.R.J.C. 4I / (CALLED 6.5229 ACRES) TAP LINE OWARD L. MARTIN / 'A' n a w"io REGISTERED PROFESSIONAL LAND SURVEYOR NO. 4078 65' ACCESS ec v °oQ o y..• } �e } 4 UTILITY EASEMENT \ I P 8y°o w °�°05"W 15&35 HOWARD L. MARTIN I I 3 s 87131'05"W.26.90 0 4078 „. POINT OF I 02 !'•OFESSIO�: ��a TERMINATION I S$ 9N�S,UR��y�Q N 4 57 92 " E � ND S 887'01'05'W 238.97 h// I FCAPPED IRON ROD S 87'01'05" W 819.69 / ,3 (BASIS OF BEARINGS) I d a / J a J 0. NOW OR FORMERLY NOW OR FORMERLY o w vi < BEAUMONT FAMILY PRACTICE DUNLEITH PARTNERS, LTD. SCRIPT CARE INC. o o ASSOCIATES P.A. CLERKS FILE NO. 2001021999, O.P.R.J.C. 0 N oo S CLERKS FILE NO. 2004033555, O.P.R.J.C. (CALLED 3.5813 ACRES) W w (CALLED 2.4798 ACRES) 1 0? zo Id V Z X Z Z oos Js 10' WIDE WATER LINE EASEMENT SHEET NO. U Fittz 'wil INC. PROJECT NAME: REGENCY NURSING & REHAB � 0 50 100 Cp/1,}u&;VEgg 1 mandLagd&vw)01! POINTE PARKWAY 1 ® PROJECT NO. S c A L E 1(40 CORNERSTONE COURT, (409)O32 TEXAS BEAUMONT, TEXAS - (4D9) 832-7238 fAX(409)832-7J0J 06807 TAT6!•11_o7_m ,.�, City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten foot (10')wide exclusive water line easement for fire hydrants to serve Metropolitan Park, Phase 3 at 3625 Dowlen. RECOMMENDATION Administration recommends acceptance of the above named easement. BACKGROUND B. A. G. Enterprises, Inc. has agreed to convey a ten foot (10') wide exclusive water line easement to the City of Beaumont. The easement is located at 3625 Dowlen and will provide mandatory access for fire prevention services to Metropolitan Park, Phase 3. The easement would also allow for the construction, alteration, operation and maintenance of the said water lines and their appurtenances. BUDGETARYIMPACT None. engfire_metro_park-ib.wpd 10 December 2007 RESOLUTION NO. WHEREAS, B. A.G. Enterprises, Inc., has offered to convey a ten-foot (10') wide exclusive Water Line Easement, for Metropolitan Park, Phase 3 located at 3625 Dowlen, as described in Exhibit "A" and shown on Exhibit "B" attached hereto, to the City of Beaumont for the purpose of providing access for fire prevention services; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the easement conveyed by B. A.G. Enterprises, Inc., as described in Exhibit"A"and shown on Exhibit "B," be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - ►. Aftm:C=ty'Ti BMW a'4WU'am tact-d had of of(IMS ate rw!&W tad to M I.t .p` .�3 bik Tom. UA bamg: blxur ;: Mme- am, Aued Ai ZW WAV , .•TW,�, lvr Alb.ft- a1 :Am .:1 .a llit b fttw of add, RAGS ww#=,*%a :mss wm&*f to Sk oft:I, at - . ,.�j.� ,� ''}'��a �a •ice � #. �t l . �sM af add Lot 36 At a AWAft d 12x;6 .ta 4 Void kr'amw:ta' nm&Um tf am c3abum Dnvo 1 for�&IROMW of I MM Ant to a pam:I n arleftad EXHIBIT "A" Metropolitan Park of Beaumont,LTD. Called 7.239 Acre Tract(Tract 1) Clerk's File No.2006017942 O.P.R.J.C. Found DD6 Mon w/Cap N89°43'51"E 124.4r w Found DD6 Jefferson County Drainage District No.6 Called 300.0 Acre Tract Mon.w/Cap g Film File#104-01-0353 (X=3492753.6962) N R.RR.J.C. (Y=13982618.1349) N 890-22'00"E 10.00' t t 0.0284 ACRE t TRACT t w BLOCK 1 t o t b B.A.G.ENTERPRISES,INC. I_ t R F� 0.0836 Acres Residual of 20.0447 Acres $ t $ LOT 36 LOT 35 LOT 34 (C.C.F.NO.2003003020) z t o t t t t t t BARRINGTON HEIGHTS t PHASE VII t C C F NO.2006036935 LA S 89°22'00"IN 10.00' CLAYBOURN DRIVE (60'R.O.W.) NOTE: All bearings are based on the West Right-Of-Way line of Dowien Road and the East line of a tract with a bearing of SOUTH 00°39'17"EAST as recorded in Clerk's File No.9807948,Offidal Public Records of Real Property,Jefferson County,Texas. OF r C-)%"S T J ELL v Exhibit Plat (�R£s 3�Q�@► Showing A 10' Utility Easement For METROPOLITAN PARK ESTATES 0' 25' 50' 100' out of the H. Williams Survey, Abstract No. 56 Located In SCALE Beaumont,.Jefferson County, Texas December 2007 �� rr G City Council A enda Item �, Y g A K, TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten (10) foot wide water line easement for fire hydrants across Industrial Apparatus property at 1320 E. Florida Avenue. RECOMMENDATION Administration recommends acceptance of the above named easement. BACKGROUND Industrial Apparatus Service, Ltd. has agreed to convey a ten (10) foot wide water line easement to the City of Beaumont. The easement will provide access to the water lines and fire hydrants for their property located at 1320 E. Florida Avenue [0.2568 acre out of Block 1, Spindletop Heights]. It would also allow for the construction, alteration, operation and maintenance of the said water line and appurtenances. BUDGETARYIMPACT None. engindust-ib.wpd 10 December 2007 RESOLUTION NO. WHEREAS, Industrial Apparatus Service, Ltd., has offered to convey a ten-foot(10') wide Water Line Easement, for their property located at 1320 E. Florida Avenue [0.2568 acre out of Block 1, Spindletop Heights], as described in Exhibit"A" and shown on Exhibit "B" attached hereto, to the City of Beaumont for the purpose of providing access for fire prevention services; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the easement conveyed by Industrial Apparatus Service, Ltd,as described in Exhibit "A" and shown on Exhibit "B," be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - EXHIBIT "A" 0.2568 ACRE OF LAND OUT OF BLOCK 1, SPINDLETOP HEIGHTS SUBDIVISION, CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS BEING 0.2568 acre of land out of and a part of Block 1, Spindletop Heights Subdivision, City of Beaumont, recorded in Volume 1, Page 27, Map Records, Jefferson County, Texas; being situated in the J.A. Veatch Survey, Abstract No. `55, Jefferson County, Texas; being part of a (Called 2.247) acre tract of land conveyed to Industrial Apparatus Services, Inc., recorded in File No. 2007034660, Official Public Records, Jefferson County, Texas and part of a (Called Z.47) acre tract of land conveyed to Industrial Apparatus Services, Inc., recorded in File No. 1999013716, Official Public Records, Jefferson County, Texas; said 0.2568 acre tract being more fully described by metes and bounds as follows, to wit: BEGINNING at a point for corner being the Southwest corner of the (Called 2.247) acre tract on the Northeasterly right of way line of a dedicated road U.S. Highway 69, 96, 287 (a.k.a. Cardinal Drive); said point being the Southeast corner of a tract of land conveyed Mobile Foundation, Inc., recorded in Volume 2266, Page 60, Deed Records, Jefferson County, Texas; also being the Southwest corner of the herein described tract; THENCE, Ref. Line = North 45 deg., 02 min., 55 sec., West,on the West line of the (Called 2.247) acre tract, a distance of 679.52' to a point for corner; said point for corner being the Northwest corner of the (Called 2.247) acre tract and the Northwest corner of the herein described tract; THENCE, North 44 deg., 45 min., 56 sec., East, on the North line of the (Called 2.247) acre tract, a distance of 139.93' to a point for corner being the Northwest comer of the (Called 2.47) acre tract and an angle point on the North line of the herein described tract; THENCE, North 45 deg., 15 min., 47 sec., East, on the North line of the (Called 2.47) acre tract, a distance of 300.22' to a point for comer on the South right of way line of a dedicated road named Florida Avenue; said paint for corner being the Northeasterly corner of the (Called 2.47) acre tract and the Northeasterly corner of the herein described tract; THENCE, North 89 deg., 14 min., 50 sec., East, on the South right of way line of said Florida Avenue, same being the Northeasterly line of the (Called 2.47) acre tract, a distance of 14.40' to a point for corner; THENCE, South 45 deg., 15 min., 47 sec., West, 10' Southeasterly of and parallel to the Northwesterly line of the (Called 2.47) acre tract, a distance of 310.54' to a point for corner on the common line of the (Called 2.247 and 2.47) acre tracts; said point for corner being an angle point on the Southeasterly line of the herein described tract; THENCE, South 44 deg., 45 min., 56 sec., West, 10' Southeasterly of and parallel to the North line of the (Called 2.247) acre tract, a distance of 129.92' to a point for corner; THENCE, South 45 deg., 02 min., 55 sec., East, 10' Northeasterly of and parallel to the Westerly line of the (Called 2.247) acre tract, a distance of 677.76' to a point for comer on the Northeasterly right of way line of said U.S. Highway 69,'96, 287; said point for comer being on the Southeasterly line of the (Called 2.247) acre tract and being the most Southeasterly corner of herein described tract; THENCE, South 84 deg., 19 min., 28 sec., West, on the Northeasterly right of way line of said U.S. Highway 69, 96, 287, same being the Southerly line of the (Called 2.247) acre tract, a distance of 12.94' to the POINT Of BEGINNING and containing 0.2568 acre of land for waterline easement purposes. Note: This description is based on deed information only and does not represent a current field survey. Anthony M. Leger, Registered Professional Land Surveyor No. 5481 November 29, 2007. Industrial Apparatus Services, Ltd. LS-07-1408 CLIENT: INDUSTRIAL APPARATUS SERVICES LTD SCALE: 1'. 200'/ STEDMAN RENNTTERRPPRISES INC. MOBIL PIPELINE COMPANY d� VOL 1505, PG 420 PART OF BLK. 1 D.R.dC. SPINDLETOP HEIGHTS SUWD MOBIL PIPELINE.COMPANY VOL 1, PG. 27. A.R..LC. VOL 1680.PG 413 L2 D.R.IC. 16—L6 --- --- "� PROPOW 10, MW WTI i T O_ PART Or Ai ffia. I N 4�pQ 9PIIML&TOP Bmum 8DHDIVISON I J G'eSl' ,8•�4 p0 VOL 1. P3. 27. NAP IMCORDS AWFZWW COmar. TZKAS I F P ero SPINDLE N�EIGHTS sun d����s� L13 J :3 iJ m ay 4 C i N (pn h i` wO Q�G ry6g POW OF I 8 HEOIIiNM Ll 6 L9 C—ran+n ar Ls- S.W. CORNER BLK. 1 VEATCH AVENUE (40'R.O.W.) UNE BEARING DISTANCE LINE BEARING DISTANCE L1 N 45'02'55" W 679.52' L9 S 84'19'28" W 37.07' L2 N 4445'56" E 139.93' Li 0 S 44'55'56" W 110.68' L3 N 45'15'47" E 300.22' 1-11 N 45'00'00" W 703.45' L4 N 89'14'50" E 14.40' L12 N 45'00'00" W 251.52' L5 S 45'15'47" W 310.54' L13 N 45'03'20" E 556.91' L6 S 44'45'56' W 129.92' L14 N 8914'50" E 359.27' L7 S 45'0255' E 677.76' L15 S 89'58'18" E 59.99' L8 S 64'19'28" W 12.94' L16 S 45'00'00" E 24.10' DsscswmoN or Simms: _EXHIBIT "B" PROPOSED WA R INF EASEMENT SURVUOR'S CIRTTI iCATION: The undersigned does hereby certify that this survey was this day made of the property legally described hereon and is correct. Dated 11/28/07 The above tract being located at 1320 EAST FLORIDA AVENUE, BEAUMONT TEXAS 77705 and being described as 0.2568 ACRE OF LAND PART OF B K 1 SPIND STOP HEIGHTS SI IBDIMSION as recorded in Volume 1 , Page 2_ of the MAP Records of JEFFERSON County. Texas. This survey is certified for this transaction only, it is not transferable to additional institutions or subsequent owners. METES & BOUNDS TO ACCOMPANY PLAT OF EVEN DATE ANTHONY K LEGER REGISTERED PROFESSIONAL LAND SURVEYOR NO. 5481 SOUTEx Project No. 07-1408 SURVEYORS INC. 3737 DOCTORS DRIVE Drawn By, C. LEE PORT ARTHUR, TEXAS 77642 « �� (409) 983-2004 (409) 983-2005 EXHIBIT B H .•,.•, City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: December 12, 2007 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claim of Evelyn Allums a/n/f of Michael Allums, a Minor. RECOMMENDATION Council approval of a resolution authorizing the settlement of the claim of Evelyn Allums a/n/f of Michael Allums, a Minor. BACKGROUND Council discussed the settlement of this claim in Executive Session on September 4, 2007. Recommended by City Manager and City Attorney. BUDGETARYIMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount as shown: Evelyn Allums a/n/f of Michael Allums, a Minor. and Jonathan C. Juhan, Attorney $18,000 RESOLUTION NO. WHEREAS, the claim of Evelyn Allums a/n/f of Michael Allums, a Minor, has been discussed in an Executive Session properly called and held Tuesday, September 4, 2007; and, WHEREAS the Council desires to authorize the settlement of the claim, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the claim of Evelyn Allums a/n/f of Michael Allums, a Minor, in the amount of Eighteen-Thousand ($18,000) Dollars. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - 1 City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager /� PREPARED BY: Ingrid Holmes, Public Health Direct MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider authorizing City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Chambers County Health Department with all activities relating to public health emergency preparedness. RECOMMENDATION Administration recommends Council approval. BACKGROUND The Local Public Health Emergency Preparedness Grant from the Department of State Health Services (D.S.H.S.) requires the Beaumont Public Health Departmen to provide the Chambers County Health Department with all activities relating to public health emergency preparedness services. The Department of State Health Services (D.S.H.S.) will provide the Beaumont Public Health Department grant funds for FY'08 in the amount of$42,134.00 to provide the services. BUDGETARY IMPACT None. There is not a match requirement. City of Beaumont Public Health Department Memorandum of Understanding Between City of Beaumont Public Health Department And Chambers County Health Department The City of Beaumont will provide Chambers County with all activities relating to public health emergency preparedness services. During the term of this agreement,the following performance measures in the FY'08 Public Health Emergency Preparedness Grant will include the following: 1. Increase the use and development of interventions known to prevent human illness from chemical, biological, radiological agents, and naturally occurring health threats. 2. Decrease the time needed to classify health events as terrorism or naturally occurring in partnership with other agencies. 3. Decrease the time needed to detect and report chemical, biological, radiological agents in tissue, food, or environmental samples that cause threats to the public's health. 4. Improve the timeliness and accuracy of information regarding threats to the public's health as reported by clinicians and through electronic early event detection in real time to those who need to know. 5. Decrease the time to identify causes, risk factors, and appropriate interventions for those affected by threats to the public's health. 6. Decrease the time needed to provide countermeasures and health guidance to those affected by threats to the public's health. 7. Decrease the time needed to restore health services and environmental safety to pre-event levels. 8. Increase the long-term follow-up provided to those affected by threats to the public's health. 9. Decrease the time needed to implement recommendations from after-action reports following threats to the public's health. P.O.Box 3827 •Beaumont,TX 77704-3827 (409)8394208 •Fax(409)835-2545 The City of Beaumont will receive $42,134 from Department of State Health Services(DSHS)for these services that will be provided to Chambers County. The Beaumont Public Health Department will designate a liaison who will manage day to day activities on behalf of Chambers County. For the City of Beaumont For Chambers County City Manager County Judge Date Date P.O.Box 3827•Beaumont,TX 77704-3827 (409)8394208 •Fax(409)835-2545 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Chambers County Health Department with all activities relating to public health emergency preparedness services through the Department of State Health Services Local Health Emergency Preparedness Grant in the amount of $42,134.00. PASSED by the City Council of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - J .....►- City Council Agenda Item � K TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Ingrid Holmes, Public Health Director MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider authorizing the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Hardin County Health Department with advance epidemiological services. RECOMMENDATION Administration recommends Council approval. BACKGROUND The Local Public Health Emergency Preparedness Grant from the Department of State Health Services (D.S.H.S.) requires the Beaumont Public Health Department to assist the Hardin County Health Department with advance epidemiological services. The Department of State Health Services (D.S.H.S.)will provide the Beaumont Public Health Department grant funds for FY'08 in the amount of$8,000.00 to provide the services. BUDGETARY IMPACT None. There is not a match requirement. M NWIK City of Beaumont Public Health Department Epidemiology Division Memorandum of Understanding Between City of Beaumont Public Health Department and Hardin County Health Department During the term of the Public Health Emergency Preparedness FY'08 Grant,the City of Beaumont Public Health Department will provide the following services to the Hardin County Health Department: • Provide a 24/7 response system by providing advanced epidemiological evaluation of infectious/biological reports once investigated by Hardin County. • Provide technical/scientific assistance with contact investigation. • Communicate with the Laboratory Response Network (LRN) for receiving designated specimens. • Conduct planning meetings as needed with the Public Health Preparedness Staff. • Provide assistance with the annual Pandemic Influenza exercises/drills. • Provide a monthly report of reportable conditions on behalf of Hardin County. During the term of the Public Health Emergency Preparedness FY'08 Grant, the Hardin County Health Department will: • Provide follow-up as instructed by the epidemiologist. • Designate a contact person who will manage the day-to-day activities on its behalf regarding the Public Health Emergency Preparedness FY'08 Grant. • Attend planning meetings as scheduled. • Participate in all training and table top exercises including the Pandemic Influenza. P.O.Box 3827.Beaumont,TX 77704-3827 (409)8394208 •Fax(409)835-2545 • Designate a person to receive the National Electronic Disease Surveillance System (NEDSS)Training. • Enter confirmations of infectious diseases into the NEDDS system. • The Beaumont Public Health Department will receive $8,000.00 for the above services from Hardin County's original budgeted amount. • Any concerns about the activities of this mutual aid agreement will be addressed to the director of the Beaumont Public Health Department. For the City of Beaumont: For Hardin County: Kyle Hayes County Judge City Manager Date Date P.O.Box 3827•Beamnont,TX 77704-3827 (409)839-4208.Fax(409)835-2545 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary for the Beaumont Public Health Department to continue providing advance epidemiological services to the Hardin County Health Department through the Department of State Health Services Local Public Health Emergency Preparedness Grant in the amount of $8,000. PASSED by the City Council of the City of Beaumont this the 18`h day of December, 2007. - Mayor Becky Ames - K City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Ingrid Holmes, Public Health Directo MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider authorizing the City Manager to execute all documents necessary for the Beaumont Public Health Department to continue to provide the Orange County Health Department with advance epidemiological services. RECOMMENDATION Administration recommends Council approval. BACKGROUND The Local Public Health Emergency Preparedness Grant from the Department of State Health Services requires the Beaumont Public Health Department to assist the Orange County Health Department with advance epidemiological services. The Department of State Health Services (D.S.H.S.)will provide the Beaumont Public Health Department grant funds for FY'08 in the amount of$10,000.00 to provide the services. BUDGETARY IMPACT None. There is not a match requirement. EL A City of Beaumont Public Health Department Memorandum of Understanding Between City of Beaumont Public Health Department And Orange County Health Department The City of Beaumont will provide Orange County Health Department with advance epidemiological services. These services will focus on the surveillance and epidemiology capacity to enhance, design, and/or develop systems for rapid detection of unusual outbreaks of illness that may be the result of bio-terrorism, other outbreaks of infectious disease, and other public health threats and emergencies. During the term of this agreement,the epidemiologist will provide advanced surveillance to Orange County and assist Orange County in completing the performance measures listed in the FY'08 Department of State Health Services (DSHS) Local Public Health Emergency Preparedness Grant by: • Reviewing and maintaining a system to receive, evaluate and communicate urgent disease reporting 24hours/7days per week once investigated by Orange County. • Communicating with the Laboratory Response Network (LRN) for receiving designated specimens. • Provide epidemiological assistance to Orange County Health Department for tabletop exercises and field drills that focus on the possible release of biological or chemical agents, or other public health emergencies. • Providing a monthly report of reportable conditions on behalf of Orange County. • Provide technical/scientific assistance with contact investigation. Also, • Orange County Health Department will designate one contact person who will manage day to day activities on its behalf in this matter. • Provide follow-up as instructed by the epidemiologist. P.O.Box 3827 • Beaumont,TX 77704-3827 (409)839-4208 • Fax(409)835-2545 • Designate a person to receive the National Electronic Disease Surveillance System (NEDSS) training. • Enter confirmations of infectious diseases into the NEDSS system. • The Beaumont Public Health Department will receive an amount of$10,000.00 from DSHS for the above services from Orange County's original budgeted amount. • Any concerns about the activities of this mutual aid agreement will be addressed to the director of the Beaumont Public Health Department. For the City of Beaumont: For Orange County Health Department: Kyle Hayes Orange County Health Department City Manager Director Date Date P.O.Box 3827 • Beaumont,TX 77704-3827 (409)839-4208 • Fax(409)835-2545 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary for the Beaumont Public Health Department to continue providing advance epidemiological services to the Orange County Health Department through the Department of State Health Services Local Public Health Emergency Preparedness Grant in the amount of $10,000. PASSED by the City Council of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - L City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Ingrid Holmes, Public Health DirectoR�M MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider authorizing City Manager to execute all documents necessary to continue to receive assistance from the Spindletop Mental Health Mental Retardation Department for mental health services. RECOMMENDATION Administration recommends Council approval. BACKGROUND The Department of State Health Services(D.S.H.S.)Local Health Emergency Preparedness Grant requires the Beaumont Public Health Department receive additional assistance from the Spindletop Mental Health Mental Retardation Department to provide counseling for citizens impacted by the trauma of a man made or natural disaster.The term of this agreement begins November 15,2007 and ends on November 15, 2012. BUDGETARYIMPACT None. There is not a match requirement. A IL City of Beaumont Public Health Department Epidemiology Division Memorandum of Understanding This Memorandum of Understanding is between the Beaumont Public Health Department and Spindletop MHMR Services. Whereas the potential for naturally occurring or terrorist initiated public health emergencies exist in Texas, and other states, it may be necessary to provide public health services to large numbers of the general population in a short period of time, and, Whereas the Beaumont Public Health Department is responsible for the coordination of a response to public health emergencies within North Jefferson, Hardin and Chambers Counties, Whereas that response may include the provision of mental health services, and, Whereas Spindletop MHMR has expressed a willingness to take the lead in the provision of mental health services, The Beaumont Public Health Department and Spindletop MHMR Services jointly agree to the following: This Memorandum of Understanding is effective November 15, 2007 through November 15, 2012, and may be renewed on an annual basis if mutually agreed upon by both parties, therefore, The Beaumont Public Health Department agrees to: 1. Designate a staff person as the point of contact (POC) for Spindletop MHMR Services for routine and emergency contacts. 2. Provide as much advanced notification to Spindletop MHMR as possible as to the location(s) and type(s) of service(s) needed in the event of a public health emergency within North Jefferson, Hardin and Chambers Counties. -2- Spindletop MHMR Services agrees to: 1. Provide the Beaumont Public Health Department with a point of contact for mental health services, available 24/day, 7 days a week. 2. Provide mental health services, in coordination with other Spindletop MHMR Services in other counties, in clinics, and other designated areas, such as triaging, debriefing, and the counseling of people, staff, and volunteers who are exhibiting signs and symptoms of stress and/or anxiety, or any other maladaptive symptoms, as a result of a public health emergency. 3. Maintain a current call-down list of individuals qualified to provide mental health services at least: 2 shifts of 12 hours each. 4. Provide a shift Team Leader who will report to the Site Manager. 5. Direct mental health staff to report to specific locations, as determined in consultation with Health Department staff, for assigned shifts. Either party may terminated this Memorandum of Understanding without cause with 60 days written notice to the other party. This Memorandum of Understanding signed this st day of , 2007. City of Beaumont Spindletop MHMR Kyle Hayes Sally Walden City Manager Manage Care Director RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary for the Beaumont Public Health Department to continue to receive assistance from MHMR for mental health services as required by the Department of State Health Services Local Health Emergency Preparedness Grant. The grant agreement period begins November 15, 2007 and ends November 15, 2012. PASSED by the City Council of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - M City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Ingrid Holmes, Public Health Director MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider authorizing City Manager to execute all documents necessary to accept additional funds related to the Community Preparedness Service-Bioterrorism Preparedness Grant for the Beaumont Public Health Department. RECOMMENDATION Administration recommends Council approval. BACKGROUND The Texas Department of State Health Services originally awarded the Beaumont Public Health Department grant funds in the amount of$203,352.00 for Public Health Preparedness Services. This amendment is necessary to receive available increased funding as well as revisions to the Statement of Work and Workplans as per new Centers of Disease Control guidelines. The Health Department would receive additional funds in the amount of $69,458.00 for a total of $272,810.00. The amendment will also change the terms of the contract from twelve(12)months to eleven(11)months. BUDGETARY IMPACT None. There is not a match requirement. DEPARTMENT OF STATE HEALTH SERVICES PT E .o x � a Amendment To The Department of State Health Services (DSHS) and Beaumont Public Health Department (Contractor) agree to amend the Program Attachment # 001 (Program Attachment) to Contract # 2008-022924 (Contract) in accordance with this Amendment No. 001A_: CPS-BIOTERRORISM PREPAREDNESS , effective 09/01/2007 This Amendment is necessary to increase funding due to addition of remaining FY08 funds and revisions to SOW and Workplans as per new CDC guidance This Amendment has a retroactive effective date because: The Fiscal Year 2008 CDC Guidance and 100% of allocated funding is to be applied to the entire term of this Program Attachment Therefore,DSHS and Contractor agree as follows: The Program Attachment term is hereby revised as follows: TERM: 09/01/2007 THRU: 08/3U2008-07/31/2008 SECTION I. -SC- PF STATEMENT OF WORK: SECTION I. STATEMENT OF WORK: 1st and 2nd paragraphs are revised as follows: Contractor shall administer -•;,9T*nv ,perform activities in support of-D&HS1 zW2M6 FY2 07-Centers for Disease Control and Prevention (CDC)-Oo"er-ati eemen;NVo�k-g (wBudget Period 8 continuation -Public Health Preparedness and Emergency Response fo •Bit rn l [y uur Affneuffe- nt494 -1) F4tis--proem 4 Coonerative Agreement-designed to upgrade and integrate state and local public health jurisdictions'preparedness for and response to-fie-r-r-e� _bioterrorism, outbreaks of infectious disease -and other public health threats and emergencies. Contractor shall enhance its bioter-Foris reln _cQntin—i to a_ ddre s the followin 3, eondueting aetivities at the Jewel g � � ,: .DC. Public Health ?mgr encv Preparedne 5 PILE C a • Goal 1 -Prevent: Increase the use and development of interventions known to prevent human illness from chemical, biological, radiological agents, and naturally occurring health threats. • Goal 2-Prevent: Decrease the time needed to classify health events as terrorism or naturally occurring in partnership with other agencies. • Goal 3 -Detect/Report: Decrease the time needed to detect and report chemical, biological, radiological agents in tissue, food, or environmental samples that cause threats to the public's health. Page- 1 of 5 • Goal 4 —Detect/Report: Improve the timeliness and accuracy of information regarding threats to the public's health as reported by clinicians and through electronic early event detection in real time to those who need to know. • Goal 5 — Investigate: Decrease the time to identify causes, risk factors, and appropriate interventions for those affected by threats to the public's health. • Goal 6 - Control: Decrease the time needed to provide countermeasures and health guidance to those affected by threats to the public's health. • Goal 7 - Recover: Decrease the time needed to restore health services and environmental safety to pre- event levels. • Goal 8 —Recover: Increase the long-term follow-up provided to those affected by threats to the public's health. • Goal 9 —Improve: Decrease the time needed to implement recommendations from after-action reports following threats to the public's health. SECTION I. STATEMENT OF WORK, is amended to add the following: CONTRACTOR will support the following Department of State Health Se ices .m u t Health u auu Medical Priority Projects for FY08• • Leadership and direction L) Develop Standard Operating Procedures (SOI's) by outlining specific r6e a Vla.� nuu responsibilities needed for optima- interaction during response+V discs+4J • Disaster Mental Health o Assist local partners in developing a local disaster mental/behavioral health response plan • Community Engagement and itizen fart. ipation o Encourage individual participation in preparedness activities tQ help citizens of Texas Protect themselves and their families from all hazards including natural and man-made disasters and threats to public health • Mass Prophylaxis o Obtain a minimum score of 80 on the Strategic National Stockpile (SNS) Technical Assistance Report (`TAR) by completing required plane procedures,inemor� f �.111V1(illll Ull(l V1 agreement for resources needed, and rosters of staff and/or volunteers for response • Mass Fatality Planning o Write an internal mass fatality Standard Operating Guideline (S()(,) delineating and describing roles and responsibilities in Support of the community's all hazard emergency management plan. • Epidemiology Surveillance and Medical Surge for Pandemic Influenza • Participate as appr priate in the Rapid Response Team Training and tabletop exercise SECTION I. STATEMENT OF WORK: paragraph 3 is revised as follows: DSHS encourages partnership and cooperation within and between jurisdictions in the State of Texas related to preparedness activities. in el rd A "1QrI­hw nttn h u as Exhibits A _"ttae_,jU]e_Hj. Partnership opportunities may include, but are not limited to, planning activities, exercises, training and response to events or emergencies. I e,T, � rn7� .. 13'eable-1 Sl( zed C -ntra tt SECTION I. STATEMENT OF WORK: paragraphs 4, 5, and 6 are hereby deleted: Gontractor shall assist DSKS is the implementation of DS14S' Centers for Disease Control and Page - 2 of 5 b f b f b b j g plans, DS14S. Contr-aetor- shall report on pfindemic influenza aetivities in a for-mat preseribed by DSH-S-.= Contraeter shall par-tieipate in National Preparedness Programs initiated by f CDC, ineluding but not evaluation; Ell smallpox Preparedness Program; SECTION I. STATEMENT OF WORK, paragraph 11 is replaced with the following: The following documents are incorporated by reference and made a part of this Program Attachment: • Budget Period 8 funding for continuation of the Public Health Emergency Preparedness (PHEP) Cooperative Agreement guidance (dated September 21, 2007); • CDCs Local Emergency Preparedness and Response Inventory; • Project Period Public Health Emergency Preparedness Work Plan for Local Health Departments (FY2007- FY2008), attached as Exhibit A; • If receiving pandemic influenza funding, Project Period Pandemic Influenza Work Plan for Local Health Departments (FY2007-FY2008), attached as Exhibit B; • Contractor's FY08 Applicant Information and Budget Detail for FY08 base cooperative agreement and FY08 pandemic influenza if receiving pandemic influenza funding; and • Preparedness Program Guidance(s) as provided by DSHS. SECTION I. STATEMENT OF WORK: paragraph 15 is revised as follows: Contractor shall cooperate with DSHS to coordinate all planning, training and exercises performed under this- contrite t Program Attachment-with the State of Texas, Governor's Division.of Emergency Management of the State of Texas, or other points of contact at the discretion of the division, to ensure consistency and coordination of requirements at the local level and eliminate duplication of effort between the various domestic preparedness funding sources in the state. SECTION I. STATEMENT OF WORK: paragraph 18 is revised as follows: In the event of a public health emergency involving a portion of the state, Contractor shall mobilize and dispatch staff or equipment that were purchased with funds from this P,.og,.,,.,, Attaehmen* cooperative agreement and that are not performing critical duties in the jurisdiction served to the affected area of the state upon receipt of a written request from DSHS. SECTION II. PERFORMANCE MEASURES: paragraph 1 is revised as follows: DSHS encourages partnership and cooperation within and between jurisdictions in the State of Texas related to activities included in the contract workplans, Exhibits A and B (Lta licabl to this Program Attachment. Partnership opportunities may include, but are not limited to, planning activities, exercises, training and response to events or emergencies. Contractor may incur and request reimbursement for allowable costs related to partnership opportunities in accordance with applicable DSHS and Contractor laws, rules, policies and procedures. SECTION II. PERFORMANCE MEASURES: paragraph 2 is revised as follows: Page-3 of 5 Contractor shall complete activities and performance measures as outlined in the attached Exhibit A, revised, Project Period Public Health Emergency Preparedness Work Plan for Local Health Departments (FY2007 -- T '2( () -and if applicable Exhibit B, Project Period Pandemic Influenza Work Plan for Local Health Departments (FY2007 - FV20 rY2UU81. In addition the Contractor shall complete activities tQ s llmo rf the following, performance measures pertaining to the state priorities • Develop Standard Operating Procedures (5 Psi by outlining specific roles and responsibilities needed for optimal interaction during response to disasters.• Owl tain a minimum score of 80 on the Strategic National Stockpile (SNS) Technical Assistance_ Report (TAR) by completing required plans procedures memorandums of agreement for resources needed and rosters of staff and/or volunteers for response. • Write an internal mass fatality Standard Operatin,(r Guideline (SOG) delineating and describing roles and respon.srbr.lrtres in support of the community's all hazard emergency management_pl:an, SECTION IV. RENEWALS: paragraph 1 is deleted and revised as follows: ReitewAs-ar-"er-t itted Hi-"rte-year basis. at DISHSTS Aisel etiony imd-upop-fern{ling-tiva�la�li�None None. SECTION VII. BUDGET: , paragraph 2 is hereby deleted: DS148 will reimburse Contr-fietor in fteeor-danee with the reinibursement sehedules outlined in Exhibit A and Exhibit-& SECTION VIII. SPECIAL PROVISIONS, paragraph 2 is hereby deleted: Contiraetor- men' ­- I the State of Texas Purehase Aloueher(Form B 13) find A and -Exhibit B. SECTION VIII. SPECIAL PROVISIONS, paragraph 4 is revised as follows: General Provisions, Terms and Conditions of Payment Article,-9a-rwq-"h Prompt Pavrnent Section.-is revised to include: Contractor shall separately identify pandemic influenza expenditures on the monthly reimbursement request, State of Texas Purchase Voucher. Pandemic influenza expenditures shall be supported by documentation that details these expenditures in a format specified by DSHS. SECTION VIII. SPECIAL PROVISIONS, paragraph 5 is revised as follows: General Provisions, Allowable Costs and Audit Requirements Article, is amended to include the following: For the purposes of this Program Attachment,-i-ehieles true funds may-not ann llMw bk—east­.-t­. be used for research, reimbursement of pre-award costs, purchase vehicles of any kind new construction or to Purchase incentive items Page-4 of 5 [)tie tc limited focus and one-tip nature of the Pandemic Influenza fu n-d i , establishment ()f pharmaceutical caches which can include prophylaxis antibiotics and antivirals is not an allowal le cost usut6_La_ndemic intluenza=portion of the PHEP funding. - - Department of State Health Services Contractor Signature of Authorized Official Signature of Authorized Official Date: Date: Bob Bumette, C.P.M., CTPM Name: Director, Client Services Contracting Unit Title: 1100 WEST 49TH STREET Address: AUSTIN, TEXAS 78756 (512)458-7470 Phone: Bob.Bumette @dshs.state.tx.us Email: Page- 5 of 5 DEPARTMENT OF STATE HEALTH SERVICES tP�E 0 -' 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 CATEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: CPS-BIOTERRORISM PREPAREDNESS CONTRATOR: BEAUMONT PUBLIC HEALTH DEPARTMENT CONTRACT NO: 2008-022924 CONTRACT TERM: 09/01/2007 THRU: 07/31/2008 BUDGET PERIOD: 09/01/2007 THRU: 07/31/2008 CHG: 001A DIRECT CQST,'(oB;�ECT Current Approved Budget(A) Revised Budget(B) Change Requested Personnel $107,078.00 $175,807.00 $68,729.00 Fringe Benefits $53,702.00 $81,544.00 $27,842.00 Travel $12,239.00 $1,430.00 $(10,809.00) Equipment $0.00 $0.00 $0.00 Supplies $13,353.00 $0.00 $(13,353.00) Contractual $1,500.00 $2,413.00 $913.00 Other $15,480.00 $11,616.00 $(3,864.00) Total Direct Charges $203,352.00 $272,810.00 $69,458.00 INDIRECT COST Base($) $0.00 $0.00 $0.00 Rate (%) 0.00% 0.00% 0.00% Indirect Total $0.00 $0.00 $0.00 PRO; aFAII11 q `g x £ : ¢ �y Program Income $0.00 $0.00 $0.00 Other Match $0.00 $0.00 $0.00 Income Total $0.00 $0.00 $0.00 LIM ITSIRESTCTI©N y � r wr Advance Limit $0.00 $0.00 $0.00 Restricted Budget $0.00 $0.00 $0.00 SUMMARY Cost Total $203,352.00 $272,810.00 $69,458.00 Performing Agency Share $0.00 $0.00 $0.00 Receiving Agency Share $203,352.00 $272,810.00 $69,458.00 Total Reimbursements Limit $203,352.00 $272,810.00 $69,458.00 JUSTIFICATION .=5 Increase in funding due to addition of remaining FY08 funds and revision to SOW and Workplans as per new CDC guidance. Financial status reports are due: 12/31/2007, 03/31/2008, 06/30/2008, 09/30/2008 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary for the Amended CPS-Bioterrorism Preparedness Grant to increase funding awarded by the Texas Department of State Health Services from $203,352.00 to $272,810.00 and changing the term from 12 months to 11 months. PASSED by the City Council of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - MAW � L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 18, 2007 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment. Persons may speak on scheduled agenda items 1-4/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving the purchase of patrol vehicles for the Police Department 2. Consider approving the purchase of Diesel Exhaust Removal Systems for use in the Fire Department 3. Consider approving the purchase of two (2) patching machines for use in the Streets and Drainage Division 4. Consider authorizing a one year contract with the Greater Beaumont Chamber of Commerce for economic development purposes COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 December 18,2007 Consider approving the purchase of patrol vehicles for the Police Department ''~'' City Council Agenda Item m c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer ba MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider the purchase of Police Department patrol vehicles. RECOMMENDATION Administration recommends authorization for the purchase of twenty-five(25)patrol vehicles from Philpott Motors of Beaumont through the Houston-Galveston Area Council (H-GAC) cooperative purchasing program for $24,454.43 each. The total cost of$611,960.75 includes an H-GAC administrative fee of$600. BACKGROUND All twenty-five (25) patrol vehicles requested will replace units that are used in daily operations by the Patrol Division. The vehicles to be replaced are on a scheduled replacement cycle in order to keep serviceable vehicles available at all times. The replaced vehicles may be disposed of according to the City's surplus property disposal policies or relocated to other divisions. The new vehicles are 2008 Ford Crown Victorias with the police package. This group of vehicles will be the first to include a new rear seat enclosure system. This new configuration will not allow prisoners to lay down in the rear seat which prevents the prisoners from rotating their hands in the direction of the officer and does not allow them to cause damage to the rear windows by kicking. They will also enhance officer safety by keeping the rear seat occupants upright and in better view of the driver. Standard warranties of 36,000 miles or three(3)years are provided for each new vehicle. The warranty service is provided by the local authorized dealership. Delivery is expected within ninety(90) days. BUDGETARY IMPACT Funds are budgeted in the Capital Reserve Fund. f RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to purchase twenty-five (25) patrol vehicles for the Beaumont Police Department from Philpott Motors of Beaumont, Texas,through the Houston-Galveston Area Council(H-GAC)in the amount of$24,454.43 each for a total cost of $611,960.75. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - 2 December 18, 2007 Consider approving the purchase of Diesel Exhaust Removal Systems for use in the Fire Department City Council Agenda Item A lr�r c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer YU MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider the purchase of Diesel Exhaust Removal Systems for Fire Department. RECOMMENDATION Administration recommends authorization for the purchase of twenty-five (25)No Smoke Diesel Exhaust Removal Systems from Ward Diesel Filter Systems of Elmira,New York for a total of $215,750. BACKGROUND Diesel engines emit particulates that contain many different chemicals. One group of chemicals found on diesel particulates is polynuclear aromatic hydrocarbons(PAH)which are potential health hazards. The No Smoke Diesel Exhaust Removal System will equip each Beaumont Fire Department diesel apparatus with an individual, fully automatic, fully self-contained diesel exhaust filtration system. The filter is an on-board system that connects to the exhaust train on the vehicle which captures the diesel exhaust when the engine ignites, preventing harmful emissions from entering the fire station. The atmosphere in the apparatus bay, the living quarters of the stations, and the meeting rooms will be kept free of carbon monoxide and diesel exhaust. This system will lower the risk to personnel health, and provide cleaner city facilities, requiring less maintenance. Each No Smoke system will consist of a filter, a diverter unit and an electronic control module and will be installed approximately two (2) months after ordering. The cost of each system is $8,574 which includes all installation and testing by Ward Diesel Filter Systems. The total purchase price also includes one(1) spare No Smoke Filter for$1,400. A written warranty will be provided against all defects in materials and workmanship for one (1)year after installation. Purchase Diesel Exhaust Removal Systems December 18, 2007 P 2 Page I BUDGETARY IMPACT Funding in the amount of$172,600 will be provided by a 2007 Assistance to Firefighters Grant that the City has been awarded. The grant requires a 20%match from the City, or$43,150 that is available in the Fire Department Operating Budget. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to purchase twenty-five (25) No Smoke Diesel Exhaust Removal Systems from Ward Diesel Filter Systems of Elmira, New York, for the City of Beaumont Fire Department in the amount of $215,750. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - 3 December 18, 2007 Consider approving the purchase of two (2) patching machines for use in the Streets and Drainage Division I ,. City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider the purchase of two(2) patching machines. RECOMMENDATION Administration recommends the purchase of two(2) Dura Patcher 125DJT spray injection patching machines for the Streets and Drainage Division from Duraco Inc. of Pearl,Mississippi through the Houston-Galveston Area Council (H-GAC)in the amount of$51,945.67 each. BACKGROUND H-GAC is a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with the State of Texas procurement statutes. The combined purchase price of the two (2)patching machines is $103,891.34 which includes an H-GAC administrative fee of$1,535.34 The two (2)Dura Patcher 125DJT trailer mounted spray injection patching machines are to be used for repairing potholes throughout the City. The spray injection patching method is a cost effective method of road repair in terms of time, labor,and durability. The new Dura Patchers will replace Units 9886 and 9887 which are both 2001 AMZ Magnum trailer mounted patchers whose conditions have rendered them unreliable for continued service. They will be disposed of according to the City's surplus property disposal policies. Delivery time for the new equipment will be approximately six (6)weeks. The engine,blower, and compressor are watrantied for two(2)years while the remainder of the components are warrantied for one (1)year. R. B. Everett and Company of Pasadena, Texas is an authorized dealer of the Dura Patcher equipment and will provide warranty service. BUDGETARYIMPACT Funds are budgeted in the Capital Reserve Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to purchase two(2) Dura Patcher 125DJT spray injection patching machines for the Streets and Drainage Division from Duraco Inc. of Pearl, Mississippi, through the Houston-Galveston Area Council (H-GAC) in the amount of$51,945.67 each for a total cost of $103,891.34. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames - 4 December 18,2007 Consider authorizing a one year contract with the Greater Beaumont Chamber of Commerce for economic development purposes City Council Agenda Item logo � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: December 18, 2007 REQUESTED ACTION: Council consider authorizing a one year contract with the Greater Beaumont Chamber of Commerce in the amount of $85,000 for economic development purposes. RECOMMENDATION The Administration recommends funding the Greater Beaumont Chamber of Commerce $85,000 for the period January 1, 2008 through December 31, 2008 from the General Fund. BACKGROUND The funds will be used for marketing Beaumont and business retention/recruitment efforts. A presentation was made to Council by Tim Rich on November 27, 2007. Administration is extremely pleased with the relationship between the City and the Chamber. BUDGETARY IMPACT Funds are available in the General Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves a one year contract with the Greater Beaumont Chamber of Commerce in the amount of$85,000 for economic development purposes for the period of January 1, 2008, through December 31, 2008. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of December, 2007. - Mayor Becky Ames -