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HomeMy WebLinkAboutPACKET NOV 20 2007 City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 20, 2007 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointment Pat Anderson would fill the unexpired term of Andy Hemmings on the Community Development Advisory Committee. The term would commence November 20, 2007 and expire December 12, 2007. (Councilmember Nancy Beaulieu) Connie Berry would be reappointed to the Community Development Advisory Committee. The current term would expire September 12, 2009. (Councilmember Nancy Beaulieu) Gene Bush would be appointed to the Parks and Recreation Advisory Committee. The term would commence November 20, 2007 and expire November 19, 2009. (Councilmember Nancy Beaulieu) Christina Howard would be appointed to the Library Commission. The term would commence November 20, 2007 and expire November 19, 2009. (Councilmember W.L. Pate) A.) Approve the purchase of parking bumpers B) Approve a resolution casting the City of Beaumont's voting allocation to C. L. Sherman for election to the Jefferson County Appraisal District Board of Directors C) Authorize the City Manager to execute an amendment to the Labor Agreement with the Beaumont Police Officers Association relating to Article 16, Section 5 -Personal Leave D) Authorize the acquisition of two (2) properties in the Van Wormer Addition for the Downtown Event Center and Lake Park Project E) Authorize the conveyance of a five foot (5') General Utility Easement located off Babe Zaharias Drive in Tyrrell Park to Centerpoint Energy RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the following appointments be made: Beginning Expiration �kppointment Commission of Term of Term Pat Anderson Community Development Advisory Committee 11/20/07 12/12/07 Gene Bush Parks and Recreation Advisory Committee 11/20/07 11/19/09 Christina Howard Library Commission 11/20/07 11/19/09 THAT the following reappointments be made: Beginning Expiration Reappointment Commission of Term of Term Connie Berry Community Development Advisory Committee 11/20/07 12/12/09 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - A City Council Agenda Item Www 0&Mae**19f TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: November 20, 2007 REQUESTED ACTION: Council consider the purchase of parking bumpers. RECOMMENDATION Administration recommends the purchase of 200 parking bumpers for$131.90 each from American Recycled Plastic of Palm Bay, Florida. BACKGROUND Previously, Council authorized the establishment of quiet zones on the Union Pacific Railroad north and south tracks from Langham Road to Keith Road. Prior to issuing a final Notice of Quiet Zone Establishment to the railroads and to the appropriate State and Federal agencies, the City and Texas Department of Transportation must install medians at each location, install curbs around the base of railroad signal equipment, and install appropriate warning signs. Trains can then proceed through these appropriately marked quiet zone intersections without sounding their horns. A median barrier at a quiet zone railroad intersection consists of yellow parking bumpers installed in such a way as to prevent drivers from driving around railroad crossing arms as trains approach. Bids were solicited in September and 150 yellow parking bumpers were purchased for $138.15 each including hardware from American Recycled Plastic. The total cost of the purchase was $22,366.50 including$1,644 in freight charges. These bumpers have been installed at crossings on College Street including Keith Road, Wooten Road, and the first of two (2) locations on Todd Road. Bumpers have also been installed on Coburn Drive at Calder Avenue. Bids were solicited from fourteen(14)vendors for the second purchase of 200 parking bumpers. These bumpers will be installed at the second location on Todd Road,as well as Major Drive, P inchback Road, and Langham Road. The lowest qualified bid was submitted by American Recycled Plastic for$131.90 each including hardware. The apparent low bidder failed to meet minimum specifications. Purchase 200 Parking Bumpers November 20, 2007 Page 2 The followin g bids were received: Vendor Meets Unit Price Freight Total Price Minimum Specifications .American Recycled Plastic Yes $131.90 $2,530 $28,910 ]Palm Bay, FL Trantex, Inc. Yes $134.50 $2,300 $29,200 ]Houston, TX Pathmark Traffic Products Yes $182.64 $0 $36,528 San Marcos, TX Custom Products Corp. No $41.72 $0 $8,344 Jackson, MS BUDGETARYIMPACT Funds are available for this expenditure in the Streets and Drainage Division operating budget. RESOLUTION NO. WHEREAS, bids were solicited for the purchase of two-hundred (200) parking bumpers to be installed on the Union Pacific Railroad north and south tracks from Langham Road to Keith Road; and, WHEREAS, American Recycled Plastic of Palm Bay, Florida, submitted a bid in the amount of $131.90 each and $2,530 for freight for a total expenditure of $28,910; and, WHEREAS, City Council is of the opinion that the bid submitted by American Recycled Plastic of Palm Bay, Florida, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by American Recycled Plastic of Palm Bay, Florida, for the purchase of two-hundred (200) parking bumpers to be installed on the Union Pacific Railroad north and south tracks from Langham Road to Keith Road in the amount of $131.90 each and $2,530 for freight for a total expenditure of$28,910 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - . B City Council Agenda Item M - TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: November 20, 2007 REQUESTED ACTION: Consider approving a resolution casting the City of Beaumont's voting allocation to C. L. Sherman for election to the Jefferson County Appraisal District Board of Directors RECOMMENDATION The Administration recommends approval. BACKGROUND Each taxing unit in Jefferson County entitled to vote must cast its votes in the form of a resolution adopted by its governing body and submit it to the Jefferson County Appraisal District before December 15, 2007. The City of Beaumont has 402 votes to cast. Information from Roland Bieber, Chief Appraiser, is attached for your review. Jefferson County Appraisal District (409) 840-9944 P. O. Box 21337 4610 S.Fourth St. (409) 727-4611 Beaumont,Texas 77720-1337 Beaumont,Texas 77705 Fax(409) 727-5621 CHIEF APPRAISER MEMBERS OF THE BOARD Roland R. Bieber, RPA October 24, 2007 Eugene Landry,Chairperson C.L. Sherman,Secretary Miriam K.Johnson Charles Lankford Fred L.Mitchell Mrs. Becky Ames Mayor City of Beaumont P O Box 3827 Beaumont TX 77704 Dear Mayor Ames: In accordance with Section 6.03(f) of the Property Tax Code, I have enclosed a copy of the ballot of the nominees for the Jefferson County Appraisal District Board of Directors for the 2008 - 2009 term of office. All five positions on the Board of Directors are up for re-election. You may cast all of your votes for one nominee or distribute them as you wish among the nominees. Each taxing unit entitled to vote must cast its votes in the form of a resolution adopted by its governing body and submit it to me before December 15, 2007. Please refer to the enclosed voting allocation to determine the number of votes your entity is entitled to in this election. The nominee receiving the majority of the votes of the conservation and reclamation districts will receive all of the votes cast by these districts. Sincerely, s Roland R. Bieber, RPA Chief Appraiser pjb Enclosures - 2 c: Mr. Kyle Hayes, City Manager ELECTION BALLOT Jefferson County Appraisal District Board of Directors, 2008 - 2009 Term of Office The following individuals have been nominated: Miriam Johnson Eugene Landry Charles Lankford Fred L. Mitchell Roosevelt Petry C. L. Sherman ELECTION OF BOARD OF DIRECTORS Calendar of Events as Revised by HB 2043 Before October 1 Chief Appraiser calculates votes each entity is entitled to and delivers written notice to each taxing entity (with exception of conservation and reclamation districts). Before October 15 By resolution adopted by the governing body, each entity submits nomination to the Chief Appraiser (with exception of conservation and reclamation districts). An entity may submit a nomination for each of the five positions on the Board. Before October 30 Chief Appraiser prepares a ballot of candidates whose names were timely submitted and delivers a copy to the presiding officer of each entity entitled to vote. Before December 15 Each entity determines its vote by resolution and submits it to the Chief Appraiser. An entity may cast all its votes for one candidate or distribute them among candidates. Before December 31 Chief Appraiser counts the votes, declares the five candidates who receive the largest vote totals as the winners, and submits the results to the taxing entities and the candidates Should any deadline fall on a weekend or holiday, the deadline is extended to the next regular business day. R'evisions to Section 6.03 of the Property Tax Code no longer allow the Chief Appraiser to grant an extension for submitting nominees or casting votes. JEFFERSON COUNTY APPRAISAL DISTRICT Voting Allocation for 2008 - 2009 Board of Directors Based on 2006 Tax Levies % of Total 2006 Tax Levy Tax Levy # of Votes Drainage District #6 $13,209,779.27 3.30% 165 Drainage District #7 $11 ,994,984.63 3.00% 150 Navigation and Waterways Dist $4,290,254.86 1 .07% 54 Port of Beaumont $5,844,526.67 1 .46% 73 Port of Port Arthur $5,166,485.91 1 .29% 65 Port of Sabine Pass $276,318.73 0.07% 3 Trinity Bay Conservation Dist $27,575.53 0.01 % 0 WCID #10 $724,301 .98 0.18% 9 SUBTOTAL C & R DISTRICTS: $41 ,534,227.58 10.39% 519 Jefferson County $65,561 ,838.35 16.40% 820 Beaumont ISD $104,321 ,191 .79 26.09% 1 ,305 Hamshire-Fannett ISD $8,425,505.09 2.11 % 105 Hardin Jefferson ISD $5,781 ,253.90 1 .45% 72 Nederland ISD $17,827,857.34 4.46% 223 Port Arthur ISD $52,917,142.96 13.23% 662 Port Neches-Groves ISD $40,863,826.35 10.22% 511 Sabine Pass ISD $6,895,282.91 1 .72% 86 City of Beaumont $32,123,645.56 8.03% 402 City of Bevil Oaks $105,750.65 0.03% 1 City of Groves $3,995,911 .52 1 .00% 50 City of Nederland $4,297,942.68 1 .07% 54 City of Port Arthur $10,151 ,147.44 2.54% 127 City of Port Neches $5,037,342.77 1 .26% 63 SUBTOTALS: $358,305,639.31 89.61 % 4,481 TOTALS: $399,839,866.89 100.00% 5,000 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby casts all of its votes for C. L. Sherman as a member of the Board of Directors of the Jefferson County Appraisal District. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - c City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: November 20, 2007 REQUESTED ACTION: Authorize the City Manager to execute an amendment to the Labor Agreement with the Beaumont Police Officers Association relating to Article 16, Section 5 -Personal Leave. RECOMMENDATION The Administration recommends approval. BACKGROUND The City Council recently authorized the City Manager to execute a Labor Agreement with the Beaumont Police Officers Association. The executed agreement, signed by both parties, did not include all of the intended language in Article 16, Section 5 -Personal Leave. The amended language clarifies the carry over across contract or fiscal years of personal leave and the maximum accrual of personal leave depending upon whether an officer works an eight (8) or ten (10) hour shift. A copy of the proposed amendment is attached for your review. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager is hereby authorized to execute an amendment to the Beaumont Police Officers Association Labor Agreement amending Article 16 in substantially the form attached hereto as Exhibit "A." PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of NovE.'mber, 2007. - Mayor Becky Ames - AMENDMENT TO LABOR AGREEMENT The City of Beaumont, a municipal corporation of the State of Texas, and Beaumont Police Officers Association hereby agree to amend their LaborAgreement for the period October 1, 2007, through September 30, 2011, to amend Article 16, Section 5, to read as follows: ARTICLE 16 LEAVE Section 5. Personal Leave. Employees will earn eight(8) or ten (10) hours of personal leave for each calendar quarter of perfect attendance depending upon whether the employee is assigned to an eight (8) hour or a ten (10) hour shift. In reference to personal leave only, use of any sick leave shall constitute non-attendance. The employee may use such leave for any purpose subjE!ct to the advance approval of the employee's commanding officer.The employee may not carry across contract or fiscal years more than thirty-two (32) or forty (40) hours depending upon shift assignment. An employee may not accrue more than fifty-six(56) or sixty (60) hours of personal leave at any given time, again, depending upon the eight (8) or ten (10) hour shift assignment. EXECUTED this day of , 2007. CITY OF BEAUMONT By: Kyle Hayes City Manager BEAUMONT POLICE OFFICERS ASSOCIATION By: Page 1 of 1 EXHIBIT "A" ;2007POLIMAMENDMENT2007-11.WPD -� D .E Y g City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: November 20, 2007 REQUESTED ACTION: Council consider a resolution authorizing the acquisition of two (2) properties in the Van Wormer Addition for the Downtown Event Center and Lake Park. lUCOMMENDATION The property owners listed below have agreed to accept the appraised value for their properties a_1d convey said properties to the City for the Downtown Event Center and Lake Park Site. All properties were appraised by Bishop Real Estate Appraisers, Inc. 1. Part of Lot 1, Block 23, Van Wormer Addition (314 Holmes Street) Appraised Value: $3,000.00 Owners: Alice Gonzales, aka Alicia Gonzales; Yolanda Castillo; Eva Byrn, Irma Harwell, Hector De La Rosa; Rebecca De La Rosa Holland; Juanita Steffey, sometimes known as Juanita Grantham and Rachel Montaya; as sole heirs at law of the Estates of Elias De La Rosa and Benigna De La Rosa,both deceased 2. Lots 7, 8 and 9, Block 30, Van Wormer Addition (860 Bonham) Appraised Value: $18,000.00 Owners: Brandon Bryan, aka Brandon Bryan Sr., and Brandon Bryan Jr., Partners in Bryan Investments, a Texas Partnership Administration recommends authorization to acquire the properties above. BACKGROUND These properties are needed for the Downtown Event Center and Lake Park Site. Parcel # 1, above, located at 314 Holmes Street, was approved previously in Resolution No. 07-288, with only one heir listed. BUDGETARY IMPACT This project is funded under the Capital Program. engnovember07-ib.wpd 13 November 2007 RESOLUTION NO. WHEREAS, an agreement has been negotiated for the acquisition of land for the Downtown Event Center and Lake Park Site as shown below and on Exhibit "A" attached hereto ; 1. Part of Lot 1, Block 23, Van Wormer Addition (314 Holmes Street) Appraised Value: $3,000.00 Owners: Alice Gonzales, aka Alicia Gonzales; Yolanda Castillo; Eva Byrn, Irma Harwell, Hector De La Rosa; Rebecca De La Rosa Holland;Juanita Steffey, sometimes known as Juanita Grantham and Rachel Montaya; as sole heirs at law of the Estates of Elias De La Rosa and Benigna De La Rosa, both deceased Appraiser: Bishop Real Estate Appraisers, Inc. 2. Lots 7, 8 and 9, Block 30, Van Wormer Addition (860 Bonham) Appraised Value: $18,000.00 Owners: Brandon Bryan, aka Brandon Bryan Sr., and Brandon Bryan Jr., Partners in Bryan Investments, a Texas Partnership Appraiser: Bishop Real Estate Appraisers, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the purchase of the above described land as shown on Exhibit "A" attached hereto for the Downtown Event Center and Lake Park Site be and the same is hereby approved: PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - �— 8125 OS S7+ Iz►N o Lam:- os o 0 IA F OQ or, NI Ntl:f > i >a ° io11s. a ... os oc 9 04 09 ell b 0 1 .� OS tt'l5 os -os 0S 'µtY 0 0 W .• 09 m or. 9 r ' off! ICt9 _ 04 04. Q Al ,"� lY✓ :Y✓ pS itl9 0 O5 iii` - ✓{`t/ .9 0. 0 .1 $ f' i 91 05 _ £ 9 lS 4V / 05 S OF' 8 a o 1 Z r F s 6 t: - 09- f o 9 fwr 0.9 •�-° -i.i->o a 09 £ _. . . _ •� _:. ab'� 8/ ..aaA 1h� � � z .E:.pZ �, s yti � D • 05 •q - •Qbp 6 f `" as ' j. / 9 y '9ife z os os oc i f. IF F r 04 ar°I7 os Oc p?1 OIG �-LZ't; • •,�•, 05 1 3�� a 0 � p t e. v z+ 11 b1 •. 3 o e . . tt�� ✓u .a s Q 11 g 'i m u1 ti r 9 ', .Q•@ OS • YQtl .cSy x ♦ �\ S Z OS .. Os OS .g R21 Pod Nro:voS " � 1€ o Pi /� ate,`_ . . - b o • ' .$� � . . : ' . .. .. t1D �.. 6`+2- ��oy`, �' - lap �:-+C•' .�`Q'� cos -.�r�4 p}� ' '•6�o '�-yd/. �yc' _ .. -. ,h -0 E City Council Y Agenda Item g EL TO: City Council FROM: Kyle Hayes, City Manager '1 iV9 I PREPARED BY: Tom Warner, Public Works Director MEETING DATE: November 20, 2007 REQUESTED ACTION: Council consider a resolution authorizing the conveyance of a five foot (5') General Utility Easement located off Babe Zaharias Drive in Tyrrell Park to Centerpoint Energy. RECOMMENDATION Administration recommends the conveyance of the easement to Centerpoint Energy. BACKGROUND Centerpoint Energy has requested a General Utility Easement off Babe Zaharias Drive in Tyrrell Park be conveyed to them. Centerpoint would like to install a new two inch (2") gas main trunk line in order to serve the new Garden Club Building at Tyrrell Park. BUDGETARY IMPACT None. en ocen terpoint-ib.wpd 13 November 2007 RESOLUTION NO. WHEREAS, Centerpoint Energy has requested a five (5) foot General Utility Easement located off Babe Zaharias Drive in Tyrrell Park, as described in Exhibit "A" attached hereto, to install a new two (2) inch gas main trunk line in order to serve the new Garden Club Building at Tyrrell Park; and, WHEREAS, the City Council has considered the grant of said easement and is of the opinion that the said easement of property is necessary and desirable and that same shoulld be granted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT said easement is hereby granted to Centerpoint Energy and the City Manager is authorized to execute an easement for such purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - EXHIBIT "A" THAT certain description for a five (5) foot wide General Utility Easement, out of the S. Stivers Survey, Abstract 51, conveyed to the City of Beaumont in Volume 196,Page 416 of the Deed Records of Jefferson County,Texas for Park purposes; said easement being more particularly described by the following courses and distances: COMMENCING at the point of intersection of the projected South line of the Roberts Road right-of-way and East line of Tyrrell Park Road right-of-way; and following said Tyrrell Park Road right-of-way South 950 feet, more or less, to a point for intersection of Tyrrell Park Road right-of-way and Babe Zaharias Drive right-of-way; THENCE moving to a point 5 feet East of and parallel to said Tyrrell Park Road right-of-way for POINT OF BEGINNING of said easement; THENCE Southeast 803 feet, more or less, following Babe Zaharias Drive right-of-way and remaining 5 feet East of and parallel to said Babe Zaharias Drive right-of-way to the POINT OF TERMINATION of said 5 foot easement. - 3 - ,C F�csberts Rci, Beaur-iort, TX177 , I 4 k rr �t �UO%W City Beaumont � f REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 20, 2007 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 14/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a bid for construction of a new hangar at the Beaumont Municipal Airport 2. Consider approving the purchase of garbage containers 3. Consider authorizing the use of Fire grant funding for the 911 dispatch center 4. Consider approving an upgrade to the Police Voice Recorder System MIORKSESSION * Receive a report from the Southeast Texas Industrial Workforce Alliance COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 November 20, 2007 Consider approving a bid for construction of a new hangar at the Beaumont Municipal Airport City Council Agenda Item UW TO: City Council F11ZOM: Kyle Hayes, City Manager PIREPARED BY: Tom Warner, Director of Public Works MEETING DATE: November 20, 2007 REQUESTED ACTION: Council approval of a bid for construction of a new hangar at the Beaumont Municipal Airport. RECOMMENDATION The Administration recommends award of a bid in the amount of$682,900 to Bruce's General Construction, Inc. of Beaumont. BACKGROUND Six(6) bids were received on Thursday, November 8, 2007 for the construction of a new hangar at the Beaumont Municipal Airport. The hangar sustained extensive damage during Hurricane Rita. Until a settlement was reached between the City and the insurance carrier, no work could begin on the project. After several evaluations of the structure, the City's insurance carrier settled for the full value of the building thus enabling the City to move forward with rebuilding. The pre-engineered metal building to be constructed on the existing slab is approximately 12,000 square feet. The structure will be built meeting all codes specifically related to airport hangars including a foam style fire suppression system. The damaged structure will be demolished. Per the City's agreement with the Fixed Based Operator (FBO), the hangar is provided to the FBO for plane storage and maintenance The bids received are as follow: Contractor Location Price Completion Time Bruce's General Construction Beaumont $682,900 240 days 1`t& T Construction Co., Inc. Beaumont $740,000 270 days Goss Building, Inc. Beaumont $749,500 240 days Airport Hangar November 15, 2007 Page 2 Contractor Location Price Completion Time Brammer Construction, Inc. Nederland $767,845 250 days Lange Brothers, Inc. Pt. Arthur $771,448 210 days LVVIX Construction Houston $945,200 120 days Construction is expected to commence within thirty (30)days and be completed in 240 days. Bruce's General Construction is a certified minority owned business_ BUDGETARY IMPACT The insurance claim settlement for damages to this structure totaled $399,200. FEMA will reimburse the City the cost to restore the building to pre-storm conditions. Based on estimates submitted to FEMA, it is projected that the total construction cost will be funded. RESOLUTION NO. WHEREAS, bids were solicited for furnishing all material, labor and equipment to construct a new hangar at the Beaumont Municipal Airport located at 455 Keith Road; and, WHEREAS, Bruce's General Construction, Inc. of Beaumont, Texas, submitted a bid in the amount of $682,900; and, WHEREAS, City Council is of the opinion that the bid submitted by Bruce's General Construction, Inc. of Beaumont, Texas, should be accepted: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Bruce's General Construction, Inc. of Beaumont, Texas for furnishing all material, labor and equipment to construct a new hangar at the Beaumont Municipal Airport located at 455 Keith Road in the amount of$682,900 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - 2 November 20, 2007 Consider approving the purchase of garbage containers A.. City Council Agenda Item Sim M TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer. MEETING DATE: November 20, 2007 REQUESTED ACTION: Council consider the purchase of garbage containers through the State of Texas Cooperative Purchasing Program. RECOMMENDATION Administration recommends the purchase of 4,000 garbage containers for$44.98 each from Toter Inc. of Statesville,North Carolina for a total expenditure of$179,920. BACKGROUND The State of Texas Cooperative Purchasing Program provides contracted pricing on various commodities to all state, county, school district, and municipal agencies within Texas. The program is coordinated by the Texas Facilities Commission, formerly known as the Texas Building and Procurement Commission(TBPC), in accordance with State bidding statutes. The City has approximately 34,000 of the 96-gallon containers currently in service, which are used in conjunction with automated refuse trucks. The majority of the cans in service were purchased in 1989 with an anticipated useful life of seven(7)years. Due to aging and wear,the existing containers are in varying states of deterioration. The Public Works Landfill Division anticipates the eventual replacement of the entire container inventory over a period of years. During fiscal year 2004, the City purchased 1,260 containers from Toter, followed by 3,360 containers in fiscal year 2005, and 4,000 containers in October 2005 following Hurricane Rita. The new Toter containers have a ten(10)year warranty. Delivery is expected in approximately forty-five (45)days. BUDGETARY IMPACT Funds for this purchase are available in the Solid Waste Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of 4,000 garbage containers for $44.98 each for a total expenditure of $179,920 from Toter Inc. of Statesville, North Carolina, through the State of Texas Cooperative Purchasing Program. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - 3 November 20, 2007 Consider authorizing the use of Fire grant funding for the 911 dispatch center 400-kw� City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer MEETING DATE: November 20, 2007 REQUESTED ACTION: Council consider a resolution authorizing the use of Fire grant funding for the 911 dispatch center. RECOMMENDATION Administration recommends that Council authorize the use of grant funds. BACKGROUND Council authorized funding under the Assistance to Firefighters Grant Program on August 14,2007 for the purchase of furniture and a radio console setup for 911 dispatch to use for training and backup in the amount of$59,381. Information was recently received that the City is eligible for funding totaling $85,000 instead of the original $59,381; however, a match is required. Additional computers, software and furniture will be purchased. BUDGETARY IMPACT There is a 20%match requirement as a part of the Grant Program. The City will be responsible for paying $17,000 which is available in the Capital Program. N . RESOLUTION O WHEREAS, City Council approved Resolution No. 07-225 on August 14, 2007, approving the use of funding through the Assistance to Firefighters Grant Program#EMW- 2005-FG-00908 to purchase furniture and a radio console setup for 911 dispatch for training and backup purposes in the amount of $59,381; and, WHEREAS,the City of Beaumont is eligible for additional funding in the total amount of $85,000; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Resolution No. 07-225 is hereby amended to approve the use of funding through the Assistance to Firefighters Grant Program #EMW-2005-FG-00908 to purchase furniture, radio console setup, computers, and software for 911 dispatch for training and backup purposes in the total amount of $85,000. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames - 4 November 20, 2007 Consider approving an upgrade to the Police Voice Recorder System `'�.. City Caunc*1 Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer 150 MEETING DATE: November 20, 2007 REQUESTED ACTION: Council consider an upgrade to the Police Voice Recorder System. RECOMMENDATION The Administration recommends the purchase of an upgrade to the current 911 Center, Voice Print International, Inc, voice recorder system in the amount of$52,207. BACKGROUND The voice recorder system is used to record and archive all 911 calls, trunked radio conversations, and critical incoming and outgoing phone lines within the Police Department. The current system was purchased from Voice Print International in 2002 and has been very reliable with timely support services when needed. The 911 center has recently been having problems with the voice recorder system due to the age of the system. A. system upgrade will resolve these problems by updating both the system hardware and software' The system upgrade will also provide the 911 Center with call taker assessment evaluations,training, and coaching software for dispatchers. This purchase is exempt from competitive bidding since it is available from only one (1) source having exclusive rights to modify and maintain the software. Description Amounts TJpgrade of Voice Recording software $10,640 Priority Suite: Evaluator and Training Software $13,440 Hardware Upgrades $20,010 Professional Services, Training, and Travel $ 8,117 Total $52,207 BUDGETARY IMPACT Funding is budgeted within the Police and Technology Services budgets. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of an upgrade to the voice recorder system in the amount of $52,207 from Voice Print International, Inc. for the current 911 Center. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of November, 2007. - Mayor Becky Ames -