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MIN SEPT 04 2007 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr.,At-Large BECKY AMES, MAYOR Gethrel Williams-Wright, At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Mayor Pro Tern Ward III September 4, 2007 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on September 4, 2007, at the City Hall Council Chambers, 801 Main Street, Beaumont,Texas, at 1:30 p.m.to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Patrick"Big Jim" Salles of the West End Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard; City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu, Wright, Pate, and Smith. Also present were Kyle Hayes; City Manager, Tyrone Cooper; City Attorney, Tina Broussard; City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda. None CONSENT AGENDA Approval of minutes - August 28, 2007 Confirmation of committee appointments - Resolution 07- 256 Norma Sampson would be appointed to the Community Development Advisory Committee. The term would commence September 4, 2007 and expire September 3, 2009. (Mayor Becky Ames) Marie Broussard would be appointed to the Historic Landmark Commission. The term would commence September 4, 2007 and expire September 3, 2009. (Councilmember Nancy Beaulieu) Minutes-September 4,2007 Darlene Chodzinski would be appointed to the Historic Landmark Commission (Heritage Society). The term would commence September 4, 2007 and expire September 3, 2009. (Mayor Becky Ames) 1. Approve a three-year contract for Security Guard and Event Staff services-Resolution 07- 257 2. Approve a bid for the installation of area lighting at Charlton Pollard Park- Resolution 07- 258 3. Approve a contract for catering services in the event of a natural disaster or all-hazards disaster - Resolution 07- 259 4. Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Ronald Domoneck Subdivision - Section 2 - Resolution 07- 260 5. Authorize the settlement of the claim of Troy Haskin, Jr. as parent and guardian of a minor, Dominisha T. Haskin - Resolution 07- 261 Mayor Pro Tern Samuel made a motion to approve the Consent Agenda. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving a bid for roof replacement at the Civic Center. Administration recommended the award of a bid to Texas LiquaTech Services, Inc. of Houston, Texas for the replacement of the roof at the Civic Center in the amount of $1,533,612. Bids were received on Thursday, August 23, 2007 for furnishing all labor, equipment, materials and supervision for the replacement of the roof at the Civic Center. The roof sustained extensive damage from Hurricane Rita. Modifications and overlays have been applied to the roof since its original installation in 1979. Over twenty-five mechanical units are located on the roof and these units must be removed prior to replacing the roof. Every effort will be made to minimize the time the units are out of service since these units provide air conditioning and heating for the meeting rooms, arena and offices. The low bidder,Texas LiquaTech, recently installed the new roof at the Julie Rogers Theatre. They plan to complete the installation of this roof in 120 days. Page 2 of 6 Minutes-September 4,2007 The City's insurance carrier will provide funding for the base bid of$1,286,300. Funds in the amount of $247,312 for Alternates 1 and 2 are available in the Capital Reserve Fund Cou ncilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY TEXAS LIQUA TECH SERVICES, INC., HOUSTON, TEXAS, FOR FURNISHING ALL LABOR, EQUIPMENT, MATERIALS AND SUPERVISION FOR THE REPLACEMENT OF THE ROOF AT THE CIVIC CENTER IN THE AMOUNT OF $1,533,612 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 262 2. Consider approving a resolution accepting a deed for a 60'x 316.82'portion of Hospital Drive and consider a resolution conveying two easements to Baptist Hospitals of Southeast Texas and BHST-POB 1, LTD., for a sky bridge across Hospital Drive. This Item was pulled and will be placed on the Agenda at a later date. Mayor Ames read the announcement regarding the Executive Session to be held at the conclusion of the General Business portion of the meeting. WORKSESSION City Manager Kyle Hayes discussed the FY 2008 Budget and the 2008 Capital Program. The Chief Financial Officer Max Duplant discussed the 2007 (FY 2008) Tax Rate. Review and discuss the proposed FY 2008 Budget Review and discuss the proposed 2008 Capital Program Review and discuss the proposed 2007 (FY 2008) Tax Rate PUBLIC HEARING: Receive comments on the proposed FY 2008 Budget, proposed 2008 Capital Program and proposed 2007 (FY 2008) Tax Rate. The Public Hearing was opened at: 3:15 p.m. Comments: Page 3 of 6 Minutes-September 4,2007 Michael Drury 6835 Marshall Place Beaumont TX Discussed the Capital Improvement Plan and some of the items that are being considered in the plan, as well as the ISO rating for the City and six frozen positions in the Fire Department Andrea Deaton 820 Evergreen Lane Beaumont TX Asked that Council reconsider adopting a tax rate that exceeds the roll back rate, as well as other recommendations pertaining to the budget Public Hearing Closed at: 3:26 p.m. Mayor read that the administration recommended that Council hold a joint public hearing, as scheduled, on the proposed FY 2008 Budget, proposed 2008 Capital Program, and proposed 2007 (FY 2008)Tax Rate of$0.654. In accordance with the Property Tax Code, the Council must also set and announce the date of the meeting at which it will vote on the tax rate. The recommended date to adopt the tax rate is September 25, 2007. COMMENTS Councilmembers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - OUR MOTHER OF MERCY WILL BE HOSTING A BAZAAR ON SEPTEMBER 8T"AND 9T"INVITED EVERYONE TO TAKE PART IN THE FESTIVITIES MAYOR PRO TEM SAMUEL - NONE COUNCILMEMBER PATE - COMPLEMENTED ALL INDIVIDUALS INVOLVED IN THE MUSCULAR DYSTROPHY ASSOCIATION FUND RAISER, STATED THAT THE FIRE FIGHTERS RAISED APPROXIMATELY $60,000 IN THE FILL THE BOOT CAMPAIGN,AS WELL AS THE INDIVIDUAL COUNCILMEMBERS THAT WERE A PART OF THE LOCK UP FOR MUSCULAR DYSTROPHY. THANKED CHANNEL SIX FOR THE EXCEPTIONAL JOB AND THE$63 MILLION THAT WAS RAISED, WHICH IS THE MOST THAT HAS EVER BEEN RAISED. COMMENTED ON THE LABOR DAY WEEKEND CONCERT AT FORD PARK. THE CALDER NEIGHBORHOOD ASSOCIATION WILL MEET ON TUESDAY NIGHT COUNCILMEMBER WRIGHT- THANKED EVERYONE THAT CONTRIBUTED TO THE MUSCULAR DYSTROPHY LOCK UP,THANKED ATTORNEY GILBERT ADAMS, THE FIRE FIGHTERS AND THE WATER UTILITIES DEPARTMENT Page 4 of 6 Minutes-September 4,2007 EMPLOYEES FOR THEIR DONATIONS. STATED SHE WOULD BE UNABLE TO ATTEND ANY NEIGHBORHOOD ASSOCIATION MEETINGS THIS WEEK COUNCILMEMBER COLEMAN - ANNOUNCED THAT THE CALDER NEIGHBORHOOD ASSOCIATION MEETING HAD BEEN CANCELLED, THANKED KYLE HAYES,LAURA CLARK, MAX DUPLANT AND STAFF FOR A JOB WELL DONE ON THE BUDGET WORKSHOP COUNCILMEMBER BEAULIEU - GREAT LABOR DAY PROGRAM AT FORD PARK MAYOR AMES - COMMENDED THE FINANCE STAFF AND MANAGER FOR A GREAT JOB ON PREPARING THE WORKSHOP ON THE BUDGET, ALSO GLAD TO SEE THE ONE STOP SHOP WHICH WILL BENEFIT THE CITIZENS AND BUSINESSES, GLAD THAT THE CVB HAS A BEAUTIFUL BUILDING, ALSO IT WILL BE NICE TO HAVE WATER CUSTOMER SERVICE LOCATED IN CITY HALL CITY MANAGER HAYES - THANKED STAFF FOR ALL OF THEIR HARD WORK ON THE BUDGET CITY ATTORNEY COOPER - NONE Public Comments (Persons are limited to three minutes) Brenda Gilbert Holmes 10745 Johnson Rd. Beaumont TX Spoke regarding the Gilbert Building and a Workshop with Council Andrea S. Deaton 820 Evergreen Lane Beaumont TX Commented on a Public Information Request submitted to the City Clerk's Office Open session of meeting recessed at 3:35 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: The claim of Evelyn Allums a/n/f Michael Allums, a Minor The claim of Delia Mason The Claim of SUNOCO Pipeline Claim of Jennifer Marie Leday a/n/f of Jonah Anthony Jagneaux, a Minor Page 5 of 6 Minutes-September 4,2007 There being no action taken in Executive Session, Council adjourned. Audio recordings are available upon request in the City Clerk's Office. Becky Ames, May r , 1 iw Tina Broussard, City Clerk 1�+1,, Page 6 of 6 Minutes-September 4,2007