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MIN AUG 14 2007 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Williams-Wright,At-Large Dr. Alan B. Coleman,Ward I CITY COUNCIL MEETING Nancy Beaulieu,Ward II Audwin Samuel, Mayor Pro Tern Ward III August 14, 2007 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on August 14, 2007, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-4, 6-10/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Reverend Henry J. Davis of our Mother of Mercy Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard; City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu,Wright, Pate, and Smith. Also presentwere Kyle Hayes;City Manager,Tyrone Cooper; City Attorney, Tina Broussard; City Clerk. Proclamations, Presentations, Recognitions "Charlie Pruitt and Charlie Pruitt's Country Music Show"- Presentation read by Mayor Ames; accepted by Charlie Pruitt Public Comment: Persons may speak on scheduled agenda items 1-4, 6-10/Consent Agenda. None CONSENT AGENDA Approval of minutes - August 7, 2007 Confirmation of committee appointments - Resolution 07- 224 Harvey Henry would be appointed to the Keep Beaumont Beautiful Commission. The term would commence August 14, 2007 and expire August 13, 2009. (Councilmember Gethrel "Get" Williams-Wright) Kathryn Walker would be appointed to the Keep Beaumont Beautiful Commission. The term would commence August 14, 2007 and expire August 13, 2009. (Councilmember Gethrel "Get" Minutes-August 14,2007 Kathryn Walkerwould be appointed to the Keep Beaumont Beautiful Commission. The term would commence August 14,2007 and expire August 13,2009. (Councilmember Gethrel"Get"Williams- Wright) Valerie Linton would be appointed to the Convention and Tourism Advisory Board. The term would commence August 14,2007 and expire August 13,2009. (Councilmember Gethrel"Get"Williams- Wright) Christine Gavrelos would be appointed to the Small Business Revolving Loan Fund Board. The term would commence August 14, 2007 and expire August 13, 2009. (Councilmember Gethrel "Get" Williams-Wright) A) Authorize the use of grant funding for a new radio dispatch console and furniture for the 911 Operations Center- Resolution 07- 225 B) Approve a bid for purchasing portable generators for the Water Utilities Department - Resolution 07- 226 C) Authorize the City Manager to increase the Sanitary Sewer Improvements Rehabilitation of the Florida Street Lift Station Project amount for "extra work" - Resolution 07- 227 D) Approve a resolution accepting maintenance of the street, storm sewer,water and sanitary sewer improvements in Fairfield-Phase II Subdivision -Resolution 07- 228 E) Approve a change order for the 911 Operations Center Project - Resolution 07- 229 F) Approve a contract for sandblasting, priming and painting a rail car located at the Beaumont Public Library's Literacy Depot - Resolution 07- 230 G) Authorize the granting of a License to Encroach to Century Towers, Ltd.for a canopy into the Fannin Street right-of-way - Resolution 07- 231 H) Authorize the settlement of the claim of Valeria Griffin as Parent and Guardian of a Minor, Tegan Griffin - Resolution 07- 232 1) Authorize the settlement of the claim of Sheri and Lucinda Hilts as Parents and Guardian of a Minor, Sherri Hilts - Resolution 07- 233 Councilmember Wright made a motion to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE,AND SMITH NAYS: NONE MOTION PASSED Page 2 of 14 Minutes-August 14,2007 GENERAL BUSINESS 1. Receive the proposed FY 2008 Budget and schedule a public hearing. Administration recommended Council schedule a public hearing on September 4, 2007 at 1:30 p.m. in the Council Chambers related to the proposed FY 2008 Budget. Article VI, Section 2 of the City Charter requires that the proposed budget be submitted to the Council at least 45 days prior to the beginning of the new fiscal year. In addition, Section 4 requires Council to schedule a public hearing on the proposed budget and authorize the City Clerk to publish the notice of the public hearing. The detail budget information for all funds will be reviewed with Council at a work session on September 4, 2007. Mayor Pro Tern Samuel made a motion to APPROVE A RESOLUTION FOR THE PROPOSED FY 2008 BUDGET FOR THE CITY OF BEAUMONT BE AND IT IS HEREBY RECEIVED. BE IT FURTHER RESOLVED THAT A PUBLIC HEARING TO CONSIDER THE PROPOSED FY 2008 BUDGET FOR THE CITY OF BEAUMONT SHALL BE HELD SEPTEMBER 4, 2007 AT 1:30 P.M. IN THE CITY COUNCIL CHAMBERS, LOCATED AT 801 MAIN STREET, BEAUMONT, TEXAS. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU,WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 234 2. Receive the proposed 2008 Capital Program and schedule a public hearing. Administration recommended Council schedule a public hearing on September 4, 2007 at 1:30 p.m. in the Council Chambers related to the proposed FY 2008 Capital Program. The proposed FY 2008 Capital Program was originally submitted to Council on May 11,2007. Revisions have been made to the original proposed document. Article VI, Section 20 of the City Charter requires Council to schedule a public hearing on the proposed Capital Program and authorize the City Clerk to publish the notice of the public hearing. The financial impact of the Capital Program will be reviewed with Council at a work session on September 4, 2007. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION FOR THE PROPOSED FY 2008 PROGRAM FOR THE CITY OF BEAUMONT BE AND IT IS HEREBY RECEIVED. BE IT FURTHER RESOLVED THAT THE PUBLIC HEARING TO CONSIDER THE PROPOSED FY 2008 CAPITAL PROGRAM FOR THE CITY OF BEAUMONT SHALL BE HELD SEPTEMBER 4, 2007 AT 1:30 P.M. IN THE CITY Page 3 of 14 Minutes-August 14,2007 COUNCIL CHAMBERS,LOCATED AT 801 MAIN STREET,BEAUMONT,TEXAS. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 235 3. Consider establishing and taking a record vote on the proposed 2007 tax rate and schedule public hearings. Administration recommended Council establish a tax rate required to support the City Manager's proposed budget. In accordance with Chapter 26 of the Property Tax Code, if the proposed rate exceeds the lower of the rollback rate of$0.619208 or the effective tax rate of $0.585200, the City Council must take a record vote to place the proposal to adopt the rate on the agenda of a future meeting. The proposed tax rate of$0.654, which includes a rate decrease of one half of one cent, exceeds the roll back rate of$0.619208 by $0.034792 and exceeds the effective tax rate of$0.585200 by$0.0688. If the motion passes,two public hearings must be scheduled. It is recommended that the public hearings be held on August 28, 2007 and September 4, 2007 at 1:30 p.m. in the Council Chambers. Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rate. According to Senate Bill 18,governing bodies are required to hold two public hearings when the proposed tax rate exceeds the lower of the rollback rate or the effective rate. The detail budget information for all funds, including proposed property tax revenues,will be submitted to Council on August 14, 2007. Mayor Pro Tern Samuel made a motion to APPROVE A RESOLUTION THAT THE PROPOSED TAX RATE OF$0.654 NECESSARY TO SUPPORT THE CITY MANAGER'S BUDGET IS HEREBY SCHEDULED FOR CONSIDERATION AT TWO (2) PUBLIC HEARINGS TO BE HELD ON AUGUST 28, 2007, AND SEPTEMBER 4, 2007, AT 1:30 P.M. IN THE CITY COUNCIL CHAMBERS LOCATED AT 801 MAIN STREET, BEAUMONT, TEXAS. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE,AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 236 Page 4 of 14 Minutes-August 14,2007 4. Consider approving an agreement with Sandersen Knox & Belt, LLP for auditing services related to the 2007 fiscal year. Administration recommended approving an agreement with Sandersen Knox&Belt, LLP of Sugar Land for auditing services related to the 2007 fiscal year. This contract may be extended on a year to year basis,for a period not to exceed three(3)additional years, upon mutual consent of both parties. The Beaumont City Charter states "no auditor or firm of auditors shall serve as auditor for the City of Beaumont for more than four(4) consecutive years."This will be the first year that Sandersen Knox and Belt, LLP will serve as auditor,and therefore, they will be eligible to serve for the fiscal years of 2008, 2009 and 2010 as well. Interim work is scheduled to begin approximately August 20, 2007 and the audit reports are scheduled to be completed by January 22,2008.Sandersen Knox&Belt LLP has negotiated an agreement to subcontract 33%of the work to Gayle Botley&Associates of Port Arthur, a minority firm. The contract amount including expenses will not be greater than $83,850. Funds will be available in the FY 2008 budget forthis expenditure.Should this agreement be extended on a year to year basis, no increase in cost is expected for each subsequent year. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE FIRM OF SANDERSON KNOX&BELT,LLP,OF SUGAR LAND,TEXAS,BE AND IS HEREBY DESIGNATED AS THE INDEPENDENT AUDITING FIRM FOR THE CITY OF BEAUMONT IN THE AMOUNT OF NO GREATER THAN $83,850 FOR THE FISCAL PERIOD ENDING SEPTEMBER 30,2007 WITH AN OPTION TO RENEW ON A YEAR-TO-YEAR BASIS FOR A PERIOD NOT TO EXCEED THREE (3) ADDITIONAL YEARS, UPON MUTUAL CONSENT OF BOTH PARTIES. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 237 5. Consider approving a request for a specific use permit to allow a residential care facility for adult offenders in an RCR (Residential Conservation and Revitalization) District at 2346 McFaddin. Administration recommended denial of a request for a specific use permit to allow a residential care facility for adult offenders in an RCR (Residential Conservation and Revitalization) District at 2346 McFaddin. Jimmie and Vernon Adams, the applicants, are requesting a specific use permit to allow a residential care facility for adult offenders in an RCR (Residential Conservation and Revitalization)District. The property is located at 2346 McFaddin. The property is currently occupied by a commercial building. Page 5 of 14 Minutes-August 14,2007 Mr. and Mrs. Adams state that the facility will provide transitional services to female ex- inmates in need of social services. Initially, hours of operation will be from 8:00 a.m.-8 p.m. Services to be provided will include obtaining proper identification, screening them for eligibility for social services such as food stamps, SSI, SSDI, TANF, medical and dental needs, etc. The clients will be assisted with the process of filing for eligible services and assigned a case manager to follow their case and assist them in all aspects of the process. The facility will assist its clients in locating permanent housing and satisfying employment. A long range goal is to maintain eight transitional beds to assist women who are leaving jail and would otherwise be homeless. At a Joint Public Hearing held July 16, 2007, the Planning Commission voted 6:1 to deny a request for a specific use permit to allow a residential care facility for adult offenders in an RCR (Residential Conservation and Revitalization) District at 2346 McFaddin. The"20% Rule"is in effect on this item. This means that in order to approve a zone change or specific use permit when the 20% Rule has been invoked at least six Councilmembers must vote in favor of the ordinance. On File 1892-P, a protest of 31% was received, therefore invoking the Rule on this case. Councilmember Coleman made a motion to DENY AN ORDINANCE ENTITLED ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A RESIDENTIAL CARE FACILITY FOR ADULT OFFENDERS IN AN RCR(RESIDENTIAL CONSERVATION AND REVITALIZATION)DISTRICT LOCATED AT 2346 MCFADDIN IN THE CITY OF BEAUMONT,JEFFERSON COUNTY,TEXAS. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, WRIGHT, PATE, AND SMITH NAYS: MAYOR PRO TEM SAMUEL AND COUNCILMEMBER BEAULIEU MOTION DENIED 6. Consider approving a contract for the purchase of water treatment chemicals for use in the Water Utilities Department. Administration recommended award of a six (6) month contract to DXI Industries, Inc. of Houston, Texas, for purchasing liquid chlorine and to FSTI, Inc. of Manor, Texas, for purchasing sodium hydroxide at the unit prices stated below,with an estimated total contract expenditure of$180,455. Bids were requested for a six(6)month contract to supply water treatment chemicals for use by the Water Utilities Department.The chemicals included in this bid are liquid chlorine and sodium hydroxide which are used to disinfect and purify the City's water supply. Bid notices were provided to eighteen(18)vendors with six(6)responding. The products of each bidder recommended for award meet all specifications. The contract provides for vendors to furnish the chemicals at the following fixed unit prices: Page 6 of 14 Minutes-August 14,2007 Vendor Chemical Est. Prior Contract Current Bid Total Qty. Price Price Price DXI Industries, Liquid 110 tons $579.00 /ton $568.00 / ton $62,480 Inc. Chlorine Houston, Texas FSTI, Inc. Sodium 300 tons $315.50 / ton $393.25 /ton $117,975 Manor, Texas Hydroxide TOTAL ESTIMATED 6-MONTH EXPENDITURE: $180,455 Funds are available for this expenditure in the Water Utilities Department operating budget. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE BID FOR A SIX (6)MONTH CONTRACT FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR USE BY THE WATER UTILITIES DEPARTMENT SUBMITTED BY DXI INDUSTRIES,INC.,HOUSTON,TEXAS,AND FSTI, INC., MANOR TEXAS, FOR AN ESTIMATED TOTAL CONTRACT EXPENDITURE OF $180,455 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE,AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 238 7. Consider approving a contract for electrical services for City facilities. Administration recommended the award of a three(3)year contract for electrical services to Gulf Coast Electric of Beaumont at the unit costs reflected in the attached Bid Tabulation,with an estimated total annual expenditure of$61,350. The contract specifies that the successful bidder will provide assorted electrical services at fixed hourly rates and electrical materials at a fixed percentage markup to maintain City electrical systems.The contract requires the contractor to have personnel onsite to assist the City with emergency repairs in the event of a disaster.The contract term is three(3)years with annual percentage increases based on the Consumer Price Index for all Urban Consumers (CPI-U). Five(5)vendors were notified,with two(2)responding with bids as indicated on the attached Bid Tabulation. Gulf Coast Electric submitted the lowest bid and has previously performed electrical work for the City satisfactorily. Funds are available for this expenditure in the Building Services Division's operating budget. Page 7 of 14 r Minutes-August 14,2007 Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THATTHE BID SUBMITTED BY GULF COAST ELECTRIC, BEAUMONT, TEXAS, FOR A THREE (3) YEAR CONTRACT FOR ELECTRICAL SERVICES FOR CITY FACILITIES FOR AN ESTIMATED TOTAL EXPENDITURE OF$61,350 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 239 8. Consider approving the purchase of precast concrete box culverts for the Hayes Gully Drainage Improvement Project. Administration recommended purchasing 406 feet of precast concrete box culvert for$206.75 per foot from Conroe Pipe of Conroe,Texas resulting in a total purchase price of$83,940.50. On June 19, 2007, Council approved a contract with Excavators and Constructors, LTD to begin the Hayes Gully Drainage Improvement Project.The City and the Contractor agreed that a portion of the work originally included in the contract would be removed from the contract. This work would be jointly constructed by the City and Jefferson County Drainage District No. 6 (DD#6). DD#6 has agreed to install box culverts provided by the City at seven(7)road crossings.The City will backfill and resurface the roadways after the culverts have been installed by DD#6. The road crossings include Buchanan, Fillmore, Lucas, Pierce, Taylor, Tyler, and Wilson Streets. Bids were solicited from seven (7)vendors for culverts at three(3)road crossings, including Pierce, Fillmore,and Buchanan Streets.The culverts for the remaining road crossings will be purchased at a later date. Pricing was requested for 6'x6'precast concrete box culverts with skewed ends in the following lengths to be delivered to the following job sites: • Pierce Street, two (2) pieces 87 feet long, totaling 174 linear feet • Fillmore Street, one (1) piece 54 feet long, totaling 54 linear feet • Buchanan Street, two (2) pieces 89 feet long, totaling 178 linear feet The following bids were received for the purchase of 406 linear feet of concrete box culverts: VENDOR UNIT PRICE TOTAL PRICE Hanson Pipe and Precast, $195.10 / lin. ft. $79,210.60 Houston, TX [Conroe Pipe, Conroe, TX $206.75 / lin. ft. $83,940.50 Page 8 of 14 Minutes-August 14,2007 The apparent low bidder fails to meet minimum specifications in that they require the contractor to cut the skew ends and they do not guarantee the integrity strength of the skewed end pieces, which are required for this installation. Administration recommended the culverts be purchased from Conroe Pipe because they presented the only qualified bid. Field cutting is not required and the company will guarantee the integrity strength of all pieces. Delivery is expected in approximately 30 days. Funds are budgeted in the Capital Program. Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY CONROE PIPE,CONROE,TEXAS,FOR406 FEET OF PRECAST CONCRETE BOX CULVERTS IN THE AMOUNT OF $206.75 PER FOOT FOR A TOTAL AMOUNT OF $83,940.50 FOR THE HAYES GULLY DRAINAGE IMPROVEMENT PROJECT BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 240 9. Consider amending Section 26-24 of the Code of Ordinances establishing time limits and zone boundaries for school speed zones on Corley Street and Westgate Drive. Administration recommended amending the Code of Ordinances as follows: ADD TO SCHEDULE A STREET DIRECTION OF DESCRIPTION TRAVEL Corley Street E & W From a point 120 feet east of the centerline of Avenue A to a point 75 feet west of the centerline of Victoria. ADD TO SCHEDULE D STREET DIRECTION OF DESCRIPTION TRAVEL Westgate Drive E & W From a point 95 feet west of the centerline of Peyton to a point 300 Page 9 of 14 Minutes-August 14,2007 feet west of the centerline of Dowlen. School crossing zones are required at these locations due to an increase in the number of students crossing Corley Street and Westgate Street traveling to and from Marshall Middle School and Ogden Middle School. Mayor Pro Tern Samuel made a motion to APPROVE AN ORDINANCE ENTITLED AN ORDINANCE AMENDING CHAPTER 26, SECTION 26-24 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT BY MODIFYING AN EXISTING SCHOOL ZONE; PROVIDING FOR SEVERABILITY, PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Ordinance 07- 081 10. Consider authorizing the City Manager to execute an Interlocal Agreement with Drainage District No. 6 for the Calder Street Project. Administration recommended City Council authorize the City Manager to execute an Interlocal Agreement with Drainage District No. 6 for the Calder Street Project. Drainage District No.6 was awarded a grant for 75 percent or$23,665,177,of the estimated cost to install drainage structures within the limits of the Calder Street Project. The estimated cost of the drainage portion of the project is $31,553,570 and the total project cost is estimated at $49,500,000. The drainage portion of the project includes the installation of 1-10'x10'box culvert from Lucas to west of IH-10 (18th Street), 2-10'x10' box culverts from 18th Street to IH-10 Northbound Service Road (NSR)and 3-10'x10' box culverts from IH-10 NSR to the Neches River. The Interlocal Agreement outlines the responsibilities of DD#6 and the City in regards to the terms and requirements of the grant. The City will be reimbursed for 75 percent of the costs associated with the drainage improvements.The 25 percent match and the cost of street improvements,total approximately $23,834,823, is available in the Capital Program. Mayor Pro Tern Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN INTERLOCAL AGREEMENT WITH DRAINAGE DISTRICT NO.6(DD#6)FOR THE CALDER STREET PROJECT. Councilmember Pate seconded the motion. Page 10 of 14 Minutes-August 14,2007 AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 241 PUBLIC HEARING Receive comments relating to a contract with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds. Open: 2:05 p.m. Public Comments: None Closed: 2:06 p.m. 11. Consider authorizing the City Manager to execute a contract with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds. Administration recommended that Council conduct a public hearing and authorize the City Manager to execute a contract with the Texas Department of Transportation for the City to receive State Public Transportation Funds. City Council annually authorizes the City Manager to execute a contract with the Texas Department of Transportation for the City to receive State Public Transportation Funds. These funds are used towards the City's local share of operating costs for the Beaumont Municipal Transit System. The City is scheduled to receive $255,000 in State Public Transportation Funds. The amount of funds received in previous years is provided below: FISCAL YEAR AMOUNT 2007 $400,000 2006 $431,336 2005 $396,895 2004 $426,348 The overall funding for Small Urban Transit Systems proposed for FY 2008 was significantly cut during the last legislative session which resulted in a decrease of funding for the City. State funding, totaling$255,000,will fund part of the estimated local share of$1,746,320 to operate the Beaumont Municipal Transit System for FY 2008. Page 11 of 14 Minutes-August 14,2007 Councilmember Coleman made a motion to APPROVER RESOLUTION THATTHE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE CITY OF BEAUMONT TO RECEIVE STATE PUBLIC TRANSPORTATION FUNDS IN THE AMOUNT OF$255,000. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE, AND SMITH NAYS: NONE MOTION PASSED Resolution 07- 242 COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - COMMENTED ON THE PROJECT THAT WAS DENIED IN THE OAKS HISTORIC DISTRICT, ALSO COMMENTED ON THE BEAUMONT HOUSING DEVELOPMENT CORPORATION OPEN HOUSE, FOUR FAMILIES WERE BLESSED WITH HOMES. WISHED MR. WILLIAM SAM A HAPPY BIRTHDAY MAYOR PRO TEM SAMUEL - DISCUSSED THE OPEN HOUSE IN WARD IV AND THE CONCERT, COMMENTED ON SEVERAL NEIGHBORHOOD ASSOCIATIONS, THE BRICKYARD NEIGHBORHOOD ASSOCIATION HELD A WORKSHOP FOR STATE PLANNING ON SATURDAY MORNING. THE AVENUES NEIGHBORHOOD ASSOCIATION MEETING WAS HELD, THEIR WAS A REPRESENTATIVE FROM THE TEXAS FOREST SERVICE THAT SPOKE AS WELL AS THE SOUTH EAST TEXAS INTERFAITH ORGANIZATION. MAYOR PRO TEM ALSO ATTENDED A BIRTHDAY PARTY FOR MR. HOUSTON WILDRIDGE, WHO IS A WORLD WAR I VETERAN, AND SERVED THE CITY IN MANY CAPACITIES COUNCILMEMBER PATE - DISCUSSED THE INVOLVEMENT IN THE NEIGHBORHOOD ASSOCIATIONS AND HOW IMPORTANT IT IS, ALSO DISCUSSED THE "KEEP BEAUMONT BEAUTIFUL COMMISSION" AND THE PLANS TO MAKE IT A STRONG COMMISSION, COMMENTED ON A LETTER WRITTEN TO THE BEAUMONT ENTERPRISE ON KEEPING BEAUMONT BEAUTIFUL, AS WELL AS CHARLIE PRUITT AND HIS 25 YEARS IN THE INDUSTRY Page 12 of 14 Minutes-August 14,2007 COUNCILMEMBER WRIGHT - COMMENTED ON QUESTIONS THAT WERE BROUGHT UP IN SEVERAL NEIGHBORHOOD ASSOCIATION MEETINGS REGARDING GRASS CUTTING BEHIND FENCES ETC., COUNCILMEMBER WRIGHT STATED SHE LEARNED IT IS THE NEIGHBORHOODS RESPONSIBILITY FOR A LOT OF THE CLEANUPS, SHE RECOMMENDED A NEIGHBORHOOD COALITION AND CRIME COMMITTEE COUNCILMEMBER BEAULIEU - COMMENTED ON THE NEW LANDMARKS IN THE CITY, ONE WAS THE CHRIS QUINN SOCCER COMPLEX MEMORIAL AND THE OTHER WAS A PROPELLER WHICH WILL BE THE MARKED ENTRANCE TO THE PORT OF BEAUMONT COUNCILMEMBER COLEMAN - COMMENTED ON THE CHRIS QUINN SOCCER COMPLEX MEMORIAL,REPORTED THAT THE EMERGENCY MANAGEMENT DEPARTMENT'S COORDINATOR TIM OCNASCHEK SPOKE AT THE OAKS HISTORIC DISTRICT NEIGHBORHOOD ASSOCIATION MEETING ON EMERGENCY MANAGEMENT AND EVACUATION PLAN, ALSO THANKED THE DEPARTMENT HEADS FOR HELPING WITH HIS CONSTITUENT IN WARD IV MAYOR AMES - EXPRESSED JOY OF HAVING MR. CHARLIE PRUITT IN THE CITY AND WISHED HIM AND HIS WIFE MUCH SUCCESS AS WELL AS CONGRATULATIONS ON 25 YEARS IN THE INDUSTRY, COMMENTED ON THE "KEEP BEAUTIFUL BEAUMONT COMMISSION"AND THE LETTER WRITTEN TO THE BEAUMONT ENTERPRISE REGARDING BEAUMONT AND ITS BEAUTIFICATION (COUNCILMEMBER WRIGHT LEFT THE MEETING AT 2:25 P.M.) CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE Public Comments (Persons are limited to three minutes) Randall Collins 2490 Evalon Ave. Beaumont TX Thanked the Councilmembers that supported the Old Town Neighborhood Association also known as the Oaks Historic Neighborhood Association, Mr. Collins informed Council of upcoming events for the neighborhood association Brenda Holmes Gilbert 10745 Johnson Rd. Beaumont TX Commented on the Gilbert Building Page 13 of 14 Minutes-August 14,2007 W.R. Sam 1761 Rena Beaumont TX Thanked everyone that participated in the town hall meeting for Ward IV, stated it was something that was really needed for the Ward, gave a special thanks to Councilmember Smith Reverend J. D. Roberts 5475 Landry Lane Beaumont TX Commented on the BISD Bond Proposal and how important the proposal is, asked that one of the Councilmembers orAt-Large-Councilmember be present at the next scheduled school bond meeting, also discussed how important this is to the kids and that they are our future There being no Executive Session, Council adjourned at 2:35 p.m. Audio recordings are available upon request in the City Clerk's Office. Becky Ame , ayor ,Z,:5L Tina Broussard, City Clerk ... too 1n�V X e- Page 14 of 14 Minutes-August 14,2007