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MIN JUL 17 2007 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Williams-Wright,At-Large Alan B. Coleman,Ward I CITY COUNCIL MEETING Nancy Beaulieu,Ward II Audwin Samuel, Mayor Pro Tern Ward III July 17, 2007 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on July 17, 2007, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items No. 1/Consent Agenda Consent Agenda Mayor Pro Tern Samuel called the council meeting to order at 1:30 p.m. Reverend Edward Johnson of the Word of God Christian Church gave the invocation. Mayor Pro Tern Samuel led the Pledge of Allegiance. Mayor Pro Tern Samuel read the announcement regarding the Executive Session to be held at the conclusion of the General Business portion of the meeting. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu, Wright (arrived at 1:40 p.m.), Pate and Smith. Absent: Mayor Ames. Also present were Kyle Hayes; City Manager, Tyrone Cooper; City Attorney, Tina Broussard; City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda item No. 1/Consent Agenda. None CONSENT AGENDA Approval of minutes - July 11, 2007 Confirmation of committee appointments - None A) Approve change orders for the Julie Rogers Theatre renovation - Resolution 07-204 Minutes-July 17,2007 B) Authorize the granting of a License to Encroach to the Delaware Place Homeowners Association for a masonry monument sign in the median of Tara Street - Resolution 07- 205 Councilmember Beaulieu made a motion to approve the Consent Agenda. Councilmember Coleman seconded the motion. AYES: MAYOR PRO TEM SAMUEL,COUNCILMEMBERS COLEMAN, BEAULIEU, PATE, AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approval of a contract for the purchase of asphaltic concrete for use in the Public Works Department. Administration recommended the award of a six (6) month contract to APAC-Texas, Inc. of Beaumont for purchasing asphaltic concrete at the unit costs stated below with an estimated total contract expenditure of $669,000. Bids were solicited for a six (6) month contract to supply asphaltic concrete for use by the Public Works Department, Streets and Drainage Division. Cold laid asphaltic concrete is used for repairing potholes and small sections of street, while hot laid asphaltic concrete is used for repairs to larger street sections. The bidder met all product requirements specified, and has previously held the contract satisfactorily. Funds for the cold laid concrete in the amount of $142,500 are available in the Public Works operating budget. Funds in the amount of $526,500 are available in the Capital Program for the hot laid concrete which is used for street rehabilitation. The total estimated six-month contract expenditure is approximately $669,000. Councilmember Beaulieu moved to APPROVE A RESOLUTION FORTHE BID SUBMITTED BYAPAC- TEXAS,INC., BEAUMONT,TEXAS, FOR A SIX(6)MONTH CONTRACT FOR THE ESTIMATED TOTAL OF $669,000 TO PURCHASE ASPHALTIC CONCRETE FOR THE PUBLIC WORKS DEPARTMENT,STREETS AND DRAINAGE DIVISION BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 07-206 Page 2 of 4 Minutes-July 17,2007 COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - SECOND DAY ON THE JOB, ALL IS WELL COUNCILMEMBER BEAULIEU - NONE COUNCILMEMBER PATE - ALL IS WELL COUNCILMEMBER SMITH - ANNOUNCED THAT THE SOUTH PARK NEIGHBORHOOD ASSOCIATION WILL MEET ON JULY 26, 2007 AT 6:30 P.M., AT THE SOUTH PARK BAPTIST CHURCH, THE PEAR ORCHARD NEIGHBORHOOD ASSOCIATION WILL MEET ON JULY 19, 2007 AT 6:30 P.M., AT THE L.L. MELTON Y.M.C.A. COUNCILMEMBER WRIGHT- ATTENDED THE NEW HOMEOWNERS MEETING AT NU WORLD OF BOOKS, DISCUSSED THE CHAMBER OF COMMERCE LUNCHEON SHE ATTENDED ON THE LEGISLATIVE UPDATE MAYOR PRO TEM SAMUEL- ANNOUNCED THAT THERE WILL BE CONCERTS IN THE PARK ON SUNDAY JULY 22, 2007 IF THE WEATHER PERMITS AT MAGNOLIA PARK, ALSO DISCUSSED THE LEADERSHIP MEETING HE ATTENDED IN INDIANAPOLIS, INDIANA LAST WEEK AS THE CHAIRMAN OF THE PUBIC SAFETY AND CRIME PREVENTION COMMITTEE CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR AMES - ABSENT Public Comments (Persons are limited to three minutes) Robert Brooks 10760 Gage Rd. Beaumont TX Spoke in regards to the repairing of Gage Rd. which is located off of Tram Rd. Jude Paredez 10620 Gage Rd. Beaumont TX Congratulated Councilmember Coleman on his election, asked for his help to repair their street, also stated that Tram Rd. is part of the evacuation route Kerry Avie 3035 Elinor Beaumont TX Prayer for the City Page 3 of 4 Minutes-July 17,2007 Glenda McCray 890 Norwood Dr. Beaumont TX Asked that the City of Beaumont reconsider the curb side recycling, that was once in place Open session of meeting recessed at 1:52 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Glenn McNeel v. The City of Beaumont Claim of Megan Lewis The City of Beaumont v. International Association of Firefighters, Local Union No. 399 There being no action taken in Executive Session, Council adjourned. Audio recordings are available upon request in the City Clerk's Office. sMayor P ,El . M. Samuel 100 A41 nA M&i Tina Broussard, City Clerk I Page 4 of 4 Minutes-July 17,2007