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HomeMy WebLinkAboutRES 07-168 RESOLUTION NO. 07-168 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute letters of understanding with C. Johnnie on the Spot, Inc., Beaumont Coca-Cola Bottling Company, Aggreko, Lighthouse Energy Service, NES Rentals, and Cummins Southern Plains to provide resources to the City of Beaumont during a declared disaster. The letters of understanding are substantially in the forms attached hereto as Exhibits "A" through "F" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of June, 2007. Orr It qmayor Becky Ames - j4U got 1� "X3L I•��o IL City of Beaumont May 25, 2007 Ruth Trahan C. Johnnie on the Spot, Inc. P.O. Box 1583 Nederland, TX 77627 Re: Letter of Understanding for providing portable toilets to City Facilities in event of a declared disaster Dear Ms. Trahan: This letter of understanding executed this 25th day of May ,2007,between the City of Beaumont ("City") and C. Johnnie on the Spot, Inc. ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-04 submitted by Contractor for furnishing and delivering approximately fifty (50) portable toilet units to the City of Beaumont 72 hours prior to expected landfall of a hurricane,the City will pay$20.00 per week for each unit requested. The City retains the right to adjust quantities by increasing or decreasing, as needed. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers, agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Bo) �4-3827 EXHIBIT "A" C. Johnnie on the Spot, Inc. M:ay 25. 2007 Pam This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March Is'to February 28"'. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: C. JOHNNIE ON THE SPOT, INC. By: Title: Date: City of Beaumont May 25, 2007 Robert Marshall Beaumont Coca-Cola Bottling Company 11450 Eastex Freeway Beaumont, TX 77708 Re: Letter of Understanding for providing bottled water to City Facilities in event of a declared disaster Dear Mr. Marshall: This letter of understanding executed this 25th day of M4y ,2007,between the City of Beaumont ("City") and Coca-Cola Bottling Company("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-05 submitted by Contractor for furnishing and delivering bottled water as needed to City facilities in the event of a declared disaster, the City will pay$5.25 per case of 24(16.9 oz.bottles)and$4.80 per case for 24(12 oz.bottles)requested. The City retains the right to adjust quantities by increasing or decreasing, as needed. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out ofor in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box ' - ^ -. 4-3827 EXHIBIT "B" Coca-Cola Bottling Company M:ay 25, 2007 paw This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1"to February 28`h. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: COCA-COLA BOTTLING CO. By: Title: Date: -UO% i zmftw City of Beaumont May 25, 2007 David Dickert A,ggreko 1185 Montrose Beaumont, TX 77707 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Dickert: This letter of understanding executed this 25th day of MU between the City of Beaumont("City") and Aggreko ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing, as needed. The City is not bound to rent generators from Aggreko in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box r — ..-----3827 EXHIBIT "C Aggreko Mgy 25, 2007 Pam This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1"to February 28`". Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: AGGREKO By: Title: Date: �� � ° c City of Beaumont May 25, 2007 M. Robinson Lighthouse Energy Service PO Box 0938 Manvel, TX 77578 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Robinson: This letter of understanding executed this 25th day of May ,2007,between the City of Beaumont ("City") and Lighthouse Energy Service Co. ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Lighthouse Energy Service in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City, its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Bo: - -" """04-3827 EXHIBIT "D" Lighthouse Energy Service Co. M:ay 25, 2007 Page 2 This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March ls`to February 28 '. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: LIGHTHOUSE ENERGY SERVICE CO. By: Title: Date: 1L9WJ1 0 M City of Beaumont May 25, 2007 Paul Ashlock NES Rentals 5425 Twin City Hwy Nederland, TX 77627 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Ashlock: This letter of understanding executed this 25th day of May ,2007,between the City of Beaumont ("City") and NES Rentals ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing, as needed. The City is not bound to rent generators from NES Rentals in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers, agents and employees from and against any liability claim, cause of action, damages,personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this a greement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 P.O. Box 3827 . Ro,,......— T - „'27 EXHIBIT "E" NES Rentals M:av 25, 2007 Pam This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 151 to February 28"'. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the CAy to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: NES RENTALS By: Title: Date: n q� M L City of Beaumont May 25, 2007 Mark Commins Cummins Southern Plains 7,045 N. Loop East I-Iouston, TX 77028 Re: Letter of Understanding for providing generators to City Facilities in event of a declared disaster Dear Mr. Commins: This letter of understanding executed this 25th day of May ,2007,between the City of Beaumont ("City") and Cummins Southern Plains ("Contractor"). This letter of understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Li0307-02 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing, as needed. The City is not bound to rent generators from Cummins in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,indemnify and defend the City,its officers,agents and employees from and against any liability claim, cause of action, damages, personal injury or death arising out ofor in connection with the services performed or to be performed by the Contractor pursuant to this agreement. Purchasing Division • (409) 880-3720 • Fax (409) 880-3747 PO. Box 3827 • Ren,— t- T-- 77700 2827 EXHIBIT "F" Cummins Southern Plains M:ay 25, 2007 paw This understanding shall be in effect from June 1 through November 30 for the 2007 Hurricane Season. At the end of this contract period, the City may renew this contract for each subsequent hurricane season not to exceed three (3) years. Should an extension be granted, the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers (CPI-U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March 1St to February 28th. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT, TEXAS By: Title: Date: CUMMINS SOUTHERN PLAINS, LTD. By: Title: Date: