HomeMy WebLinkAboutPACKET JUN 12 1984 i
i
CONSENT AGENDA
JUNE 12, 1984
* Approval of Minutes.
a. A resolution authorizing payment of books for the Beaumont
Public Library System.
b. A resolution authorizing award of a contract for the de-
molition and removal of a structure at 1497 Schwarner.
c. A resolution authorizing informal bids for rebuilding eight
doors on Fire Engine No. 3.
d. A resolution authorizing printing of land use maps for the
Planning Department.
e. A resolution authorizing purchase of calcium hypochlorite
for the Parks and Recreation Department.
f. A resolution authorizing an annual maintenance contract for
typewriters.
g. A resolution authorizing purchase of traffic citations for
Municipal Court.
h. A resolution authorizing emergency repairs to the Loeb
Pumping Station.
i . A resolution appointing Councilmembers Mike Brumley and
Audwin Samuel to the Beaumont Health Facilities Develop-
ment Corporation.
a.
June 8, 1984
Council Letter 534
Honorable Mayor and
Members of City Council
Subject: Payment of Books for Beaumont Library System
'The Home Rule Charter of the City of Beaumont requires City Council approval
of all expenditures for materials in excess of $1,000. The Library has had
a working situation whereby materials are purchased from companies that
specialize in selling to large volume buyers at reduced prices. One such
item is listed on the Agenda for the June 12th City Council meeting. The
Garrett Book Company sells juvenile books at a reduced price. The Library
has purchased $1,150.81 worth of books, the majority of which are children' s
books. These will be placed at the R. C. Miller Branch Library, where it is
difficult filling the requests for juvenile books. Payment is to be made
from the Educational Materials line item of the Library' s operating budget.
It is recommended that this resolution be approved.
Karl Nollenberger
City Manager
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby , authorized to pay Garrett
Book Company One Thousand One Hundred Fifty Dollars and Eighty-One
Cents ( $1 ,150. 81 ) for books for the Beaumont Public Library.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
b.
June 8, 1984
Council Letter 537
Honorable Mayor and
Members of City Council
Subject: Demolition and Removal of Dangerous Structure
Bids for demolition and removal of a structure at 1497 Schwarner were re-
ceived June 4, 1984. The bids are as follows:
Lightening International , Inc. $5,983.00
Speedway Service Company 1,225.00
Elliott Development
Investment Corporation 9,000.00
Steve C. Williamson - Builder, Inc. 2,341.00
Ace Clark Construction 1,250.00
The contract will be paid utilizing the Demolition and Removal (Special
Services) line item within the Building and Housing Services budget.
It is recommended that the bid of Speedway Service Company be accepted.
Karl Nollenberger
City Manager
R E S O L U T I O N
WHEREAS, bids were received for the demolition of a
structure located at 1497 Schwarner; and,
WHEREAS, Speedway Service Co. submitted a bid in the
amount of $1 ,225; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Speedway Service Co. is the lowest and best bid and
should be accepted;
NOW , THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by Speedway Service Co. in the amount of
$1 , 225 for the demolition of a structure located at 1497 Schwarner
is hereby accepted by the City of Beaumont and that final payment
be authorized after all work has been completed as specified in the
contract.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the _ day of 1984.
- Mayor -
c.
June 8, 1984
Council Letter 538
Honorable Mayor and
Members of City Council
Subject: Rebuilding Eight Doors on Fire Engine No. 3
Informal bids were received from three vendors for the fabrication of eight
doors for replacement for Fire Engine No. 3. Funds are available within the
Fire Department' s budget. The bids are as follows:
A-1 Sheet Metal and Air
Conditioning $1,475
Brand Sabine Industries 1,848
Burt's, Inc. 1,595
It is recommended that the bid of A-1 Sheet Metal and Air Conditioning
be accepted.
Karl Nolienberger
City Manager
R E S O L U T I O N
WHEREAS, informal bids were received for the fabrication
of eight ( 3 ) doors for replacement on Fire Engine No. 3 ; and,
WHEREAS, A-1 Sheet Metal & Air Conditioning submitted a
bid in the amount of $1 ,475; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by A-1 Sheet Metal & Air Conditioning is the lowest and
best bid and should be accepted;
NOW , THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by A-1 Sheet Metal & Air Conditioning in the
amount of $1 , 475 for the fabrication of eight ( 8 ) doors for
replacement on Fire Engine No. 3 is hereby accepted by the City of
Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the _ day of 1984.
- Mayor -
d.
June 8, 1984
Council Letter 540
Honorable Mayor and
Members of City Council
Subject: Printing of Land Use Maps
Informal bids were received from Meserault Printing of Kansas and Becker
Printing of Beaumont for the printing of 500 land use plans. We have ex-
hausted our supply of these maps and have frequent requests for them.
Meserault Printing printed these maps for the City of Beaumont originally
and, therefore, no set-up charge is included in their price of $1,560. The
other bid received was from Becker Printing of Beaumont, at an estimated
cost of $10,000, because of the art work and set-up charge for an original
printing of this plan. Funds for the printing of these maps is available
in the Community Development Block Grant Fund.
It is recommended that the bid of Meserault Printing Company,an
Y, in the amount
of $1,560, be approved.
Karl Nollenberger
City Manager
w
NO
R E S O L U T I O N
WHEREAS, bids were received for the purchase of five
hundred (500) land use maps; and,
WHEREAS, Meserault Printing submitted a bid in the amount
of $1 , 560; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Meserault Printing is the lowest and best bid and
should be accepted;
NOW , THEREFORE BE
IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT :
THAT the bid submitted by Meserault Printing in the amount of
$ 1 ,560 for the purchase of five hundred (500) land use maps is
hereby accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 1984.
- Mayor -
e.
June 8, 1984
Council Letter 539
Honorable Mayor and
Members of City Council
Subject: Purchase of Calcium Hypochlorite
Bids were received from seven vendors on June 4, 1984, for the purchase of
3,500 pounds of calcium hypochlorite. This is a chemical that the Parks
Department uses to chlorinate the water in the swimming pools. Funds are
available for this purchase in the Parks Department budget.
'The bids are as follows:
Van Waters and Rogers $3,055.50
A. E. Stein 3,745.00
Bogel Sales 4,675.30
Thornes Spa/Pool 3,454.50
Sanitary Supply 3,605.00
Hamilton Pools 3,703.00
Thompson Hayward 3,088.75
It is recommended that the bid of Van Waters and Rogers, in the amount of
$3,055.50 be accepted.
/ N5
Karl Nollenberger
City Manager
R E S O L U T I O N
WHEREAS, on June 4 , 1984, bids were received for the
purchase of 3 ,500 pounds of calcium hypochlorite; and,
WHEREAS, Van Waters and Rogers of Beaumont, Texas
submitted a bid in the amount of $3 ,055. 50 ; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Van Waters and Rogers is the lowest and best bid and
should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid of Van Waters & Rogers in the amount of $3 ,055. 50 for
the purchase of 3 , 500 pounds of calcium hypochlorite is hereby
accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the _ day of 1984.
- Mayor -
f
f.
June 8, 1984
Council Letter 541
Honorable Mayor and
Members of City Council
Subject: Annual Maintenance Contract for Electric Typewriters
On June 4, 1984, bids were received from four vendors for an annual main-
tenance agreement on our IBM and Sperry Remington typewriters. The City has
approximately 200 of these typewriters and each department will pay the cost
of this maintenance for their own machines. Bids received are as follows:
IBM Sperry Remington
Typewriters Typewriters
Precision Office Products $49.50 each $49.50 each
Texas Office Products 58.00 each 58.00 each
Better Business Machines NB 60.00 each
Accurate Business Machines 65.00 each 65.00 each
The estimated cost of the contract is $9,900 for the 200 typewriters in the
City.
It is recommended that the low bid of Precision Office Products of Beaumont,
Texas, be approved, at a cost of $49.50 per machine.
kL '4661
Karl Nollenberger
City Manager
&� I fA `s016'1� `� E °.I:sTN;
R E S O L U T I O N
WHEREAS, bids were received for an annual contract for
maintenance of electric typewriters for the city; and,
WHEREAS, Precision Office Products of Beaumont, Texas
submitted a bid of $49. 50 per machine; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Precision Office Products is the lowest and best bid and
should be accepted;
NOW , THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid of Precision Office Products be accepted by the City of
Beaumont and the City Manager be, and he is hereby , authorized to
enter into a contract with Precision Office Products for a term of
one-year in the amount of $49. 50 per machine for maintenance of
electric typewriters for the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City f
y Beaumont this the
day of 1984.
Mayor -
9•
June 8, 1984
Council Letter 542
Honorable Mayor and
Members of City Council
Subject: Purchase of Traffic Citations
On June 5, 1984, bids were received from nine vendors for the purchase of
50,000 traffic citations. This is approximately one year' s supply of the
citations for the City. Bids ranged in price from a low of $48.30 per
thousand to a high of $75.56 per thousand. Funds are available in Municipal
Court' s budget for this purchase. Bids were received from the following
vendors:
Gulf Coast $3,702.50
Cabco 2,665.00
Doyle 2,466.50
Rein Company 3,778.00
Great Western 3,142.50
Moore 2,561.00
Curtis 1000 3,220.50
Action 2,475.00
NCR 3,107.00
It is recommended that the bid of Doyle Business Forms of Orange, Texas, in
the amount of $2,446.50, be approved.
Karl Nollenberger
City Manager
R E S O L U T I O N
WHEREAS, on June 5 , 1984 bids were received for the
purchase of 50, 000 traffic citations; and,
WHEREAS, Doyle Business Forms of Orange, Texas submitted
a bid in the amount of $2 ,466. 50; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Doyle Business Forms is the lowest and best bid and
should be accepted;
NOW , THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT :
THAT the bid submitted by Doyle Business Forms in the amount of
$2, 466. 50 for the purchase of 50,000 traffic citations is hereby
accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 1984.
- Mayor -
h.
June 8, 1984
Council Letter 547
Honorable Mayor and
Members of City Council
Subject: Emergency Repairs to Loeb Pumping Station
During the evening of February 25, 1984, the Loeb Well No. 1, located in
Hardin County and used for the production of water, received what appeared
to be a minor damage, due to an incident of vandalism. The well was damaged
enough so that City staff requested representatives of Layne Texas to.
examine the pump for damage, and their representatives felt that the pump
and part of the shaft should be pulled for inspection prior to realignment
on its base. Until such time as the well is brought back on line, our
pumping ability at the well field is reduced by approximately 40 percent.
Steps have been taken to improve security at the Loeb Main Pumping Station
and at the other two well sites to reduce the possibility of more vandalism
of this sort.
It is requested that this item be considered an emergency and approval given
to treating these repairs as an emergency measure, and that Layne Texas
be authorized to make repairs to the well head and base. The estimated
cost at this time would be in the neighborhood of $3,000.
It is recommended the resolution be approved.
�Ln 1�C(0 e�
Karl Nollenberger
City Manager
i �
NC
R E S O L U T I O N
WHEREAS, emergency repairs are necessary to Loeb Well
No. 1 due to an act of vandalism; and ,
WHEREAS, Layne Texas Corporation has agreed to make these
repairs on a timely basis at an estimated cost of Three Thousand
Dollars ( $3 ,000) ;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF 'THE CITY OF BEAUMONT :
THAT Layne Texas Corporation be and they are hereby authorized to
make emergency repairs to Loeb Well No. 1 at an estimated cost of
Three Thousand Dollars ( $3 ,000) .
Mayor -
i.
June 8, 1984
Council Letter 546
Honorable Mayor and
Members of City Council
Subject: Appointments to the Beaumont Health Facilities Development
Corporation
An item has been listed on the June 12th Consent Agenda which will appoint
Mike Brumley and Audwin Samuel to the Beaumont Health Facilities Development
Corporation. Presently, five members of the City Council serve as the Board
of Directors of the Beaumont Health Facilities Development Corporation.
Because of the increase in the size of the City Council , it became necessary
to increase the size of the Board of Directors of the Corporation to seven
persons. At their June 12th meeting, the Health Facilities Development
Corporation will consider bylaws which would have the effect of increasing
the size of the Board of Directors to seven members. The remaining two
positions would then be filled by the Councilmembers not currently serving
on the Board.
It is recommended that City Council adopt a resolution appointing members
to the Beaumont Health Facilities Development Corporation.
Karl Nollenberger
City Manager
NO-
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the act of the Health Facilities Development Corporation
increasing the size of the Board of Directors from five ( 5 ) to
seven ( 7 ) is hereby approved and Mike Brumley and Audwin Samuel be
and there are hereby appointed to the Board of Directors of the
Beaumont Health Facilities Development Corporation.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the _ day of- 1984.
- Mayor -
AGENDA
REGULAR SESSION OF THE CITY COUNCIL
JUNE 12, 1984
CITY COUNCIL CHAMBERS
1:15 P.M.
* Invocation.
* Pledge of Allegiance.
* Roll call .
* Proclamations.
Presentation of Service Awards.
* Consent Agenda.
1. An ordinance abandoning a 12-foot utility easement and a 6-foot
sanitary sewer easement in Block 24, Jarrette Addition.
2. A resolution authorizing plant studies and operator training at the
Water Treatment Plant.
3. A resolution authorizing the rehabilitation of eight streets in the
Community Development Block Grant Strategy Area.
4. A resolution authorizing the City Manager to submit an Economic De-
velopment "302a" Planning Grant Application.
5. An ordinance exempting non-profit organizations from an enrollment
fee for a Food Service Certification Course.
6. An ordinance adopting the 1984 Edition of the National Electrical
Code.
Other business.
Hear citizens.
Recess.
RECONVENE FOR WORK SESSION.
June 8, 1984
Council Letter 548
Honorable Mayor and
Members of City Council
Subject: Presentation of Service Awards
The City Council may recall that you proclaimed the month of June, 1984, as
"Employee Recognition Month" in the City of Beaumont. At your June 5th
City Council meeting, you presented service awards to the 15-year employees
of the City of Beaumont.
The 20 and 25-year employees of the City will be recognized at the June 12th
City Council meet-ng. The employees to be recognized are:
20-YEARS
Police Department
Services Division
Jack McCanne
Madie J. Ward
Fire Department
Fire Suppression
Chester D. Brooks
Cecil C. Johnson, Jr.
Building and Housing Services Department
Building Inspections
William S. Johnson, Jr.
Stanley Kidd
Building Maintenance
Ernest E. Jones, Sr.
Water Utilities
Water Distribution
Clifton Malbrough
Water Reclamation
Matthew Tezeno
Council Letter 548
June 8, 1984
Page 2
25 YEARS
Fire
Administration and Support
Jerry P. Creekmore
Urban Transportation
Drainage Division
Willie Allison
Samuel Mayes
Street Division
Alfred Broussard
Traffic Division
Dannie L. Toney
Landfill Division
Charles E. Moore
Murphy Stewart, Jr.
Building and Housing Services Department
Building Maintenance
Otis R. Will
Water Utilities
Administration
Samuel A. Webb, Jr.
Sewer Maintenance
Felix Alameda
Leroy Mayes
Thomas Nixon
It is appropriate that these employees should be recognized for their signi-
ficant contributions made to the City over the last 20 and 25 years.
Karl NolIenberger
City Manager
cc: Management Team
a
June 4 , 1984 1.
Council Letter 535
Honorable Mayor and
Members of City Council
Subject: Abandonment of a 12-foot utility easement and 6-foot
sanitary sewer easement in Block 24 , Jarrette Addition
GENERAL INFORMATION
Applicant Billy,,Howell
Status of Applicant engineer for owner, Gilson
Viator
Requested Action abandonment of 12-foot utility
easement and 6-foot sanitary
sewer easement
Purpose of Request future Allstate Insurance
offices I
Property Description P Y P Lots 1-10 , Block 241 Jarrette
Addition
Existing Zoning and Land Use R-3 (Modified Two Family and
Multiple Dwelling) , vacant
former car repair
EXISTING UTILITIES
Existing sanitary sewer and phone lines will be relocated by appli-
cant in new 10-foot easement to be dedicated.
ANALYSIS
All other City departments and public utilities have submitted
their respective approval.
PLANNING STAFF RECOMMENDATION
The staff recommends approval of the request.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission rE!commends approval of the request by a
vote of 5 to 0 .
r
Page 2
The City Manager recommends approval of this ordinance.
r4 Gu,'�W"
Karl Nollenberger
City Manager
cc: Sherell J. Cockrell, Planning Director
f y
h "J 6 ',FILE 418-,OB. REOUEST TO ABANDON 12ft
/53.9/ UTILITY E EMENT IN LOTS 1-5,BK.24
22 y 5 5 4 3 2 !c
AND loft. SANITARY SEWER EASEMENT IN
/53.23 p LTS.6-10 BK.24, JARRETTE ADDN.
b APPLICANT: BILLY H014ELL
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AGENDA RTEN
NO /
ORDINANCE NO.
ENTITLED AN ORDINANCE ABANDONING A
12-FOOT GENERAL UTILITY EASEMENT IN
LOTS 1-5, BLOCK 24, JARRETTE
ADDITION, AND A 6-FOOT SANITARY SEWER
EASEMENT IN LOTS 6-
10, BLOCK 24,
JA RRET
TE ADDITION BEAUMONT
JEFFERSON COUNTY, TEXAS.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT a 12-foot general utility easement in Lots 1-5 , Block 24 ,
Jarrette Addition, and a 6-foot sanitary sewer easement in lots
6-10, Block 24, Jarrette Addition, Beaumont, Jefferson County,
Texas, as shown on the plat attached as Exhibit "A" be, and the
same are hereby , vacated and abandoned, and that title to such
properties shall revert to and become the properties of the
persons entitled thereto, as provided by law.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 1984.
- Mayor -
2.
June 8, 1984
Council Letter 533
Honorable Mayor and
Members of City Council
Subject: Proposal from Environmental Science and Engineering to Provide
Services at Water Treatment Plant
The City has recently completed the six-million-dollar modifications and
improvements to the surface water treatment plant on Pine Street to in-
crease capacity of one 10-million gallon daily segment of the plant to
30 million gallons-per-day and removed from service the older 10 million
gallons-per-day segment.
The City is now using wet chemicals and two different chemicals from those
used in the old plant. These chemicals are pumped to the application point
by metering pumps. The use of wet chemical eliminates the need for a large
storing area, manual handling and a dust problem. Also, the alum which is
a coagulant is less costly than the dry product.
Since the processes and chemical forms have been changed, it is felt that
the service of a qualified engineering group specializing in water treatment
processes be obtained to do studies focusing upon optimization of chemical
processes and to provide operator training in the methods and techniques of
process evaluation.
Attached is a proposal from Environmental Science and Engineering to provide
the above-described services to the City of Beaumont at the Pine Street
plant. This firm has provided similar services to Arlington, Texas, and
are also recommended by the plant design engineers, Freese and Nichols, Inc.
It is anticipated the cost of the above work will not exceed $19,000. Work
could begin within two weeks of approval and would be completed within five
to six weeks while summer demand is high. This is desirable from a pro-
duction standpoint.
It is recommended that this resolution be approved.
�2''! '�"'" .p1.`
Karl Nollenberger
City Manager
i
s
ESE
ENVIRONMENTAL SCIENCE
AND ENGINEERING, INC. February 24, 1984
Mr. Underwood Hill
Water Utility Director
P.O. Box 3827
Beaumont, Texas 77704
RE: Proposal for Plant Studies and Operator Training
Dear Mr. Hill:
It is a pleasure to present to you a proposal for studies focusing upon
optimization of the chemical processes in the Beaumont Water Treatment
Plant . Concurrently, we will work closely with your operators and thus
provide hands-on training in the methods and techniques of process
evaluation as well as the collection and evaluation of the relevant
analytical data.
As we understand from John Cook and Mike Morrison of Freese and
Nichols, and preliminary review of plant and raw water data, the major
treatment concerns are color, iron, and manganese removal. We propose to
perform the following tasks:
Task 1 - Optimize Chemical Treatment of Surface Supply.
a. Review plant records
b. Utilize laboratory jar testing to ascertain relevant
operational parameters
1. Coagulant type
2. Coagulant dosage
3. Coagulant aid type
4. Coagulant aid dosage
5. Optimum feed points for coagulant and coagulant aid
6. Optimum sludge volume
7. Maximum surface loading rates
c. Evaluation criteria to be:
1. color removal
2. Fe and Mn removal
3. turbidity removal
4. THM precursor removal
Task 2 - Corrosion Control
a. Water stability-based on CaCO3 saturation
1. Review plant data
2. Calculate saturation pH values
3. Develop pH-temperature-hardness operating curves
b. Recommend treatment options
P.O. Box ESE Gainesville, Florida 32602 904/332-3318 TWX 61 O-B25-631 O
Mr. Underwood Rill
Water Utility Director
Page Two
Task 3 - Operator Training
a. Involve operators and laboratory personnel in all phases of
studies in order to provide them with an indepth understanding
of process changes (if required).
b. During laboratory studies provide any additional training needs
that are identified and can be fitted into study program.
Task 4 - Prepare Final Report on Studies With Recommendations.
It is anticipated that the cost for the above work will not exceed
$19,000. It is proposed that the project be undertaken on a time and
materials basis, in accordance with the appended Schedule of Fees , at a
maximum value of $19,000, which will not be exceeded without your prior
authorization.
We are looking forward to the opportunity of working with you.
Sincerely,
l
J Edward S ngle,. , Ph.D.
`ice President/
JFS/njb
cc: John Cook, Freese and Nichols
f
MKCONTRACT.1/PROFEEI. 1
12/13/83
ENVIRONMENTAL SCIENCE AND ENGINEERING, INC.
PROFESSIONAL FEE SCHEDULE
I . The fee shall be equal to the number of hours actually expended
directly on the project by individuals times the hourly rate for the individual
plus reimbursable expenses. The hourly rates in effect at ESE through
December 31, 1984, are shown in the table below.
Rate Per Hour
Employee Approx.
Employee Category Classification Average* Range
Gradee7-
Technical Support Personnel** 1 - 9 $17.00 $10 to $ 25
Technician** 1 - 9 $17.00 $10 to $ 25
Senior Technician** 10 $21.00 $17 to $ 27
Chief Technician 11 - 13 $23.00 $18 to $ 33
Associate Engineer/Scientist 14 - 15 $27.00 $23 to $ 40
Senior Associate Engineer/ 16 - 17 $36.00 $26 to $ 48
Scientist
Staff Engineer/Scientist 18 - 21 $45.00 $29 to $ 64
Senior Engineer/Scientist 22 - 24 $59.00 $39 to $ 86
Principal Engineer/Scientist 25 - 26 $69.00 $49 to $ 92
Principal 27 - 34 $99.00 $55 to $184
*Approximate averages are based on actual salaries of employees within
categories.
**Non-exempt .
These rates include all direct and indirect costs except reimbursables .
Indirect costs include such items as overhead, profit, and such statutory and
customary fringe benefits as social security contributions, sick leave,
unemployment, excise and payroll taxes, workmen's compensation, health and
retirement benefits, bonuses, annual leave, and holiday pay.
2. Reimbursable expenses shall mean the actual
expense of transportation subsistence of principals and employees, consultants'
fees, subcontractors
i fees, toll telephone hone calls and
telegrams, reproduction cti o n of
reports orts
and other proJ ect-related mat erials, expendable supplies directly used-on the project
,computer charges,
equipment and laboratory use fees, and similar project-
related items. A ten percent service charge will be applied to all
reimbursable expenses.
3. If a maximum cost for these services has been established in the Scope
of Work, this maximum will not be exceeded without authorization from client .
4. Delays caused by unforeseen occurrences such as unfavorable weather
conditions, partial or complete plant or process shutdowns strikes floods or
fires which extend the effort required will constitute a Change-of-Sco e.
Additional P
effort resulting from such delays will be billed in accordance with
sub-paragraphs 1 and 2 above.
5. Services performed at client's request beyond that defined by a
specific scope definition shall constitute a Change-of-Scope, will be
documented by a change order, and will be billed as outlined above.
6. Invoices will
10 calendar days after receipt. Any unpaid balances dother dthanafor disputed
charges will draw interest at the rate of one and one-half percent r month
Pe
commencing per ,
mmenc '
ing 30 days after receipt of invoice. Client shall notify ESE in writ-
ing of any disputed amount within 10 calendar days after receipt of invoice;
otherwise, all invoice charges will be considered acceptable and correct.
Aal
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT :
THAT the City Manager be, and he is hereby , authorized to employ
the firm of Environmental Science & Engineering to provide
instructions to ersonnel at the Water Treatment tment Plant on Pine
Street in the methods and techniques of process evaluation at a
cost not to exceed Nineteen Thousand ($19 ,000) Dollars.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the _ day of 1984.
- Mayor -
3.
June 8, 1984
Council Letter 536
Honorable Mayor and
Members of City Council
Subject: 1983 Community Development Block Grant Rehabilitation
On Nonvember 23, 1983, the City Council authorized the expenditure of $72,500
for a street rehabilitation program to be located within the Community Deve-
lopment Block Grant Strategy Areas. Subsequently, contract documents were
prepared for the rehabilitation of eight streets. The streets were selected
from a prioritized listing of twenty-two streets that had been submitted
for consideration. The eight streets selected for rehabilitation are:
Length
Street
Limits (Linear Feet)
Texas Liveoak to dead end 640
Nora Goliad to Pradice 300
Gorman Bridge to dead end 1,215
Cottonwood Pine, east to dead end 268
Brahma Brickyard to dead end 453
Euclid 11th, west to dead end 443
Oakland Long to Ashley 356
Fairway Osburn to dead end 310
The estimated cost of rehabilitating the eight streets is $70,000, including
testing, with $2,500 reserved for contingencies.
A pre-bid conference to discuss the project with prospective bidders was
held on Monday, April 23, 1984. Bids were received for project construction
on Monday, April 30, 1984. Eight bids, ranging from a low of $70,700.60 to
a high bid of $95,059.50 were received. Trotti and Thomson Company sub-
mitted the low bid. A list of bids is presented below:
Trotti and Thomson 6.
700
70
$ 0
Baytown Construction 77,502.50
Russ Miller Construction 77,766.08
John Bankston Construction 83,133.20
Bo-Mac Contractors 84,493.00
Council Letter 536
June 8, 1984
Page 2
Mason Construction $85,268.75
Bella Company 85,789.42
Teal Constracting Company 95,039.50
Trotti and Thomson will meet their Minority Business Enterprise obligation
by subcontraction of the hauling of both limestone and hot-mixed asphaltic
concrete to minority owner-operators of haul trucks. The Minority Business
Enterprise participation is estimated to constitute 10.25 percent of the
contract amount.
It is recommended that this resolution be approved.
Karl Nollenberger
City Manager
r
of 'nrr�"! 7r
R E S O L U T I O N
WHEREAS, on April 30, 1984, bids were received for the
1983 Community Development Block Grant Street Rehabilitation
Project; and,
WHEREAS, Trotti & Thomson submitted a bid in the amount
of $70,700. 60; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Trotti & Thomson is the lowest and best bid and should
be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid of Trotti & Thomson be accepted by the City of
Beaumont and the City Manager be, and he is hereby , authorized to
enter into a contract with Trotti & Thomson in the amount of
$ 70, 700. 60 for the 1983 Community Development Block Grant Street
Rehabilitation Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the _ day of 1984.
Mayor -
4.
June 8, 1984
Council Letter 545
Honorable Mayor and
Members of City Council
Subject: Resolution Authorizing City Manager to Submit an Economic Develop-
ment "302a" Planning Grant Application
The South East Texas Regional Planning Commission (SETRPC) has been serving
as the eligible entity in the Golden Triangle for the "302a" Planning Grant
from the Economic Development Administration (EDA) of the federal government.
The Planning Grant is a relatively "non-red tape" type of grant which is
supplied through the EDA for on-going economic planning within certain
geographical areas. SETRPC has been disqualified for application for those
grants due to its non-complaince with the representation provisions of their
governing body.
The Cities of Port Arthur and Beaumont can become eligible for a $50,000
grant each from the Economic Development Administration for this economic
development planning. Last week, we received an invitation from EDA to
prepare a grant request for the $50,000, to be submitted no later than
June 15, 1984. After review by the City staff, it is proposed that these
funds be used to hire a qualified planner or economic development profes-
sional to develop downtown development strategies, develop plans for indivi-
dual projects, and serve as support staff for the anticipated new downtown
development organization. In addition, we are considering a contract with the
SETRPC for development of a regional economic development data base in the
amount of $15,000. This would allow the SETRPC to continue its activities
in providing demographic data vital to the marketing of the entire three-
county area. The Commission has been successful in receiving these funds
on a continuing basis for the last five years, and it is hoped that the
City of Beaumont will have a similar experience.
The resolution authorizing the City Manager to submit this application and
any additional required information or assurances is listed on the City
Council Agenda for June 12, 1984.
It is recommended that Council adopt this resolution.
Karl Nollenberger
City Manager
NO
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT :
THAT the City Manager be, and he is hereby , authorized to submit an
application to the Economic Development Administration in the amount
of Fifty Thousand Dollars ( $ 50, 000) to employ a qualified planner or
economic development professional to develop revitalization
strategies and individual projects for the city , and to serve as
support staff for an anticipated new downtown development
organization.
BE IT FURTHER RESOLVED that $ 15,000 of the grant funds be
used to "subcontract" with the Southeast Texas Regional Planning
Commission for development of a regional economic development data
base and the City Manager is hereby authorized to execute a contract
with the South East Texas Regional Planning Commission for such
services.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of — 1984.
Mayor -
5.
June 8, 1984
Council Letter 544
Honorable Mayor and
Members of City Council
Subject: Ordinance Exempting Non-profit Organizations from Enrollment Fee
for Food Service Certification Course
The City Council had a Work Session on June 5th concerning a request for a
new fee structure for non-profit organizations. The City Council decided
to retain the fees and the fee structure which was adopted in the 1983/84
budget year for food service establishments licensed and inspected by the
Health Department.
At the same time, the City Council requested that action be taken to allow
non-profit organizations to enroll their food handlers in the course which
will be provided by the City for the food service certification procedure.
These enrollments will be allowed on an availability basis within the course
structure.
The ordinance attached to the Council Letter provides for this training to
take place at no fee to the non-profit organizations.
It is recommended the City Council adopt the ordinance.
kL rV �
Karl Nollenberger
City Manager
�I �D
NO-
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 11 OF
THE CODE OF ORDINANCES TO PROVIDE THAT
ORGANIZATIONS WHICH ARE EXEMPT FROM THE FOOD
SERVICE MANAGER' S CERTIFICATION COURSE MAY
ATTEND THE COURSE WITHOUT PAYMENT OF THE
ENROLLMENT FEE; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR REPEAL.
BE IT ORDAINED BY THE CITY OF BEAUMONT :
Section 1 .
Chapter 11, Section 11-88 of the Code of Ordinances of
the City of Beaumont be, and the same is hereby , amended to read as
follows:
Section 11-88: Fees.
The fee for issuance of a Food Service
Manager' s Certificate is Ten Dollars ( $10) .
The enrollment fee for the food service
sanitation course of study provided by the
regulatory authority shall be Fifty Dollars
($ 50) and will not be refunded once the course
has begun. Those organizations which are exempt
from the Food Service Manager' s Certification
Course under Section 11-83 herein may attend the
food service sanitaiton course without payment
of the required enrollment fee.
The fee for replacement of a valid and
current certificate which has been lost, stolen,
or damaged shall be Five Dollars ( $5) .
All fees for issuance of certificates will be
refunded in the event that no certificate is
issued.
Section 2 .
That if any section, subsection, sentence, clause or
phrase of this ordinance or the application of same to a particular
r �
set of persons or circumstances should for any reason be held to be
invalid, such invalidity shall in no wise affect the remaining
portions of this ordinance, and to such end the provisions of this
ordinance are declared to be severable.
Section 3 .
That all ordinances or parts of ordinances in conflict
herewith are repealed to the extent of the conflict only .
PASSED BY THE CITY COUNCIL of the City of Beaumont this the
day of 1984.
- Mayor -
2 -
6.
June 8, 1984
Council Letter 543
Honorable Mayor and
Members of City Council
Subject: Adoption of 1984 Edition of the National Electrical Code
The City of Beaumont utilizes the National Electrical Code as its regulations
for the routine and normal inspections that are performed by the Department
of Building and Housing Services in the electrical field. The Code is
adopted by the City Council every three years as updates are made by the
organization coordinating development of the National Electrical Code.
Our local procedure calls for the changes in the National Electrical Code
to be reviewed by our Electrical Board of Review and our departmental staff.
In addition, the amendments have been discussed at Work Session with all in-
terested local contractors and/or suppliers. The process, as described
above, has now been completed, and all parties are in general concurrence
that the 1984 National Electrical Code should be adopted for use by the City
of Beaumont.
The City Council held a Work Session on June 5th and heard a presentation
concerning the changes made in the National Electrical Code of 1984.
It is recommended that the City Council adopt the ordinance which would
formalize the adoption of the 1984 National Electrical Code.
� Q 4'L
Karl Nollenberger
City Manager
® 43
Tim
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 6 ,
SECTION 6-111(B) OF THE CODE OF ORDINANCES
OF THE CITY OF BEAUMONT TO ADOPT THE 1984
EDITION OF THE NATIONAL ELECTRICAL CODE;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
REPEAL; AND PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT :
Section 1 .
That Chapter 6 , Section 6-111( b) of the Code of Ordinances is
hereby amended to read as follows:
Section 6-111( b) .
Conformity of electrical installations with
the applicable standards set forth in the
National Electrical Code shall be prima facie
evidence that such installations are
reasonably safe to persons and property;
provided that the provisions of this article
shall prevail over the National Electrical
Code in case of conflicting provisions. The
National Electrical Code of 1984, adopted by
the National Fire Protection Association, and
all amendments thereof, is hereby adopted,
and the same is hereby made a part of this
article as fully and to the extent as if
copied herein in full. One copy of such code
has been and now is filed in the office of
the city clerk.
Section 2 .
That if any section, subsection, sentence, clause or phrase
Of this ordinance, or the application of same to a particular set of
persons or circumstances, should for any reason be held to be
invalid, such invalidity shall not affect the remaining portions of
this ordinance, and to such end the various portions and provisions
of this ordinance are declared to be severable.
Section 3 .
All ordinances or parts of ordinances in conflict herewith
are repealed to the extent of the conflict only.
Section 4 .
Any person who violates any provision of this ordinance
shall, upon conviction, be punished as provided in Section 1-8 of the
Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the
day of 1984.
Mayor -
- 2 -
f
II
I
WORK SESSION AGENDA
JUNE 12, 1984
CITY COUNCIL CHAMBERS
1. Review status of the Capital Improvement Budget.
2. Discussion of collection of property taxes for 1984/85.
3. Discussion of Boards and Commissions.
. r
was
1.
June 7, 19PA
Council Letter 550
Honorable Mayor and
Members of Council
Subject: SUMMARY OF THE CAPITAL IMPPOVEM= FUNDS
FOP THE FIPST SIX MONTHS OF
FISCAL YFAF 1984 ENDINC3 MAPCH 31, 1984
An item has been listed on the workshop agenda for the June 12th City
Council Meetina to discuss the current status of projects included in the
1984 capital improvement budaaet. Pepresentatives fran departments with
major projects will be in attendance in addition to cur budoet staff to
describe our status and answer Council auestions on these projects. The
report will take the same format as the adopted budoet for 1984.
General Improvements Fund
The General Improvements Fund is used to record the activities of projects
that cannot be classified in one of the other improvement funds. The
fiscal year 1954 budoet of $11,622,626 is to fund eleven (11) projects.
As of Mardi 31, 1Q84, the followina major projects are ccrplete or
substantially complete: Julie Powers Theatre ($4,445,000), Service Center
($3,500,000), Sanitary Landfill ($2,278,000), Klein Park ($435,000), and
Babe 7aharias Park ($207,000).
The other projects included in this fund are: Fire Training Grounds,
Alice Keith Park, Park Tree Improvements, Canmunication System, Hombera
Golf Course and Beaumont Urban Park Project.
For detail to these projects refer to the attached General Improvement
Fund Statements and Project Descriptions.
Street Improvement Fund
The fiscal year 1984 budoet for the Street System Improvement Fund of
$21,686,200 is to fund nineteen (19) projects. As of March 31, 1984, the
follows na projects are complete or substantially complete- CPD Signal
System ( 938,000), Dowlen Overpass ($3,580,000) and Sarah Street
($1,360,000). The Phelan P lvd. project ($3,800,000) is approximately 86%
complete.
Council Letter 550
June 7, 19P4
Paae 2.
The other projects included in this fund are: Spur 380 P/W, College St.
Improvements, School Sidewalk Program, Major Drive-(FM 364),
Liberty-Laurel PH I, Liberty-Laurel PH II, Concord Rd. PH I, Corley St. ,
Hiahland Ave. , Liahtina & Sianals, Street/Drainage Participation, Street
Rehabilitation, Callaghan St. , Thorcuahfare Sidewalks, & TIP Reserve.
For details to these projects refer to the attached Street Improvement
Fund Statements and Project Descriptions.
Drainaae System Improvement Fund
The fiscal Vear 1984 budget for the Drainaae System Improvement. Fund is
$4,457,050 to fund fifteen (15) projects. As of March 31, 1984, only
projects funded by CDBG or transfers from the Street System Improvement
Fund had been started. The CDBG funded projects, Irving Street
Outfall-Phase I ($781,000) and Prince Street Phase II ($168,050) are 99%
and PO?, corplete respectively. The City's share of Cartwright Phase I arrl
II ($951,000) is 92% complete and the total project is 95% ccrmplete.
Construction is ccrplete on 23rd St/Laurel ($90,760) and Gorman Street
Crossing ($76,240).
The other Drainaae Projects are to be funded ly the sale of $2,500,000 of
the $16,000,000 authorized but unissued Drainaae Improvements Ponds.
The other projects included in this fund are: W cdlands, Minglewood, 23rd
St. Ditch North, Prince St. PH III, St. Flizabeth/Gaylynn, Street Cressina_
(DP6), Broadway Box, Colleae/Goliad, Colleae/BNEH, Drainaae Reserve.
For details to projects included in this fund, refer to the attached
Drainage System Improvement Fund Statements and Project Descriptions.
Water Improvement Fund
The fiscal year 19P4 budoet for the Water Improvements Fund of $9,262,600
is to fund nine (9) projects. The Water Plant Improvements Project
($6,900,200) is approximately 90% ccmplete. As of March 31, 1984, the
following projects were ccmplete or substantially carplete: Voter Canal
Improvements ($281,182), Water Transmission Lines ($1,300,000),
Distribution System Survey ($45,000) and East Lucas Water Tower
Improvements ($36,000).
The other projects included in this fund are: Line Rehab. & Relocation,
Pro. Rata & Oversize Lines, Fire Protection, and Weiss Bluff.
For details to projects included in this fund, refer to the attached Water
Improvement Fund Statements and Project Desriptions.
Council Letter 550
June 7, 1984
Page 3
'Fewer System Improvement Fund
The Sewer System Improvement Fund is used to record the activities of
Sewer Improvement Projects that are funded by the Envirorrrental Protection
Agency. Projects totalinq $6,302,137 were carpleted prior to the start of
fiscal year 1984 but will not be transferred cut of this fund until all
the FPA funded projects have been completed. Projects totaling $8,887,872
have been ccrTpleted since the start of the fiscal year.
The projects completed prior to the start of the year were: #2 Harriot
St. Lift Station, #4 Segment 70 Interceptor, #12B Segment 42 Interceptor,
#15A Sewer System Rehab.-, and #12A Segment 36 Interceptor.
The projects completed since the start of the year are: Flow Monitor Lift
Station, Preparation of Step 3 Grant Application, #1 Sewer Treatment Plant
Fxpansion & Upgradinq, #5 Semmnt 66 Sep. Sewer, #7 Upgrade 6 Lift
Stations, 08 Peplace Lift Stations, #9 New Force Mains. Projects #15
Pebab. Phase II and #16 Swath Sep. Sewer Col/Wash. are the enly_ two
projects funded under Grant C-481254-4 left to Ye completed.
The projects funded under Grant C-4P1254-3 are: 1411 & 17B AW. C Lift
Station & Force Main and Separation Sewers Central, "6B, 18B & 18D Area
12-Fast Lucas; Separation Sewers-North, 013 Railroad Interceptor, #17D
Separation Sewers-Central, #14A Area 16-Washinaton Blvd. , #18C Separation
Sewers-north, 017A & 17C Separation Sewers-Central, »18A, 7C &
10-Separation Sewers-I\Torth, Primer Lift Station & Force Main. These
projects will be advertised for bids becrinnina Feb. 13, 1984 and running
thrcucdi Feb. 1985. The bid schedule rray be &anged depending on the
completion of the project hid first.
For details to the projects included in this fund, refer to the attached
Sewer System Irrproverrents Fund Statements and Project Descriptions.
A brief description of the status of these projects will take place at the
work session and questions or clarifications can be dealt with at that
time.
V�L—
Karl Nollenbera_er
City Manaaer
CITY OF BEAUMONT
CAPITAL PROJECTS BUDGET SUMMARY
FISCAL YEAR 1984
Revenues Revenues Anticipated
Budget To Date Interfund FY 1984
Funds FY 1984 3/31/84 Transfer Revenues
General Improvements $11 ,623,111 $11 ,235,386 $ - $ 387 725
Street System Improvements 25,798,200 22,322,925 ( 1 ,118,000) 4,593 ,275
Drainage System Improvements 4,567,050 626 328 1 ,118,000 2,822,722
Water System Improvements 9,344,195 9,089,245 - 254,950
Sewer System Improvements 38,248,614 16 ,954,563 - 21 ,294 ,051
Total Funds Revenues S89,581 , 170 $60,228 ,447 - $29 ,352,723
Fxpendi tures Expendi tures Fxpendi ture
Budget To Pate Authorization
FY 1984 3/31/84 FY 1984
General Improvements $11 ,622,626 $10,885,057 $ 737 ,569
Street System Improvements 21,686,200 11,816 ,038 9,870,162
Drainage System Improvements 4,457,050 1 ,607,775 2,849 ,275
Water System Improvements 9,263,382 7,560,693 1,702,689
Sewer System Improvements 38,248,614 17 ,676,200 20,572 ,414
Total Funds Fxpenditures $85,277,872 $49,545,763 $35,732,109
CITY OF BEAUMONT
GENERAL IMPROVEMENTS FUND
FIT" RF,VFNUE AND EXPENDITURES
FISCAL YEAR 1984 AS OF MARCF 31 , 1984
Revenues
Prior Year Revenues 1 1
S 044 0 55
Revenues 10/l/83-3/31/84 192 ,951
Revenues Remainder of FY 1984 386,105 $11 ,623,111
Expenditures
Prior Year Fxpenditures $ 9,136 ,509
Expenditures 10/l/83-3/31/84 1 ,748,548
Expenditures Remainder of
FY 1984 737,569 11 ,622,626
Balance
S 485
CITY OF BF.AUMONT
GENERAL IMPROVEt1ENTS FUND
REVENUES BUDGET
FISCAL YFAR 1984 AS OF MARCH 31 , 1984
Total Remaining
Fiscal Revenues Anticipated Received
Budget To Date FY 1984 Unbudgeted
Funding Source FY 1984 3/31/84 Revenues Revenues
la. Fire Training Crounds $ 112,050 $ 131,904 - $ 19 ,854
1b. Sports Fees 40,000 12,667 S 27 ,333
2. Grants 595, 126 224,925 370,5RO 379
3. G. 0. Bonds 2,000,000 2,000,000
4. C. 0. Bonds 5,778,000 5,778,000 - _-
5. Interest Earned 1 ,082 ,34n 1 ,067,345 14 ,995
6. Donations 469,697 474,647 -
4,950
7. Transfers
1 , 152 ,485 1 , 152,485 -
S. Fund Balance 393 ,413 393 ,413 - -
Total S11 ,623, 111 S11 ,235 ,386 S 412,98
$ 25 , 183
FY R4 Revenues Sources
T'ser Fees
Budgeted Unbudgeted
Fire Training Grounds has collected
more than was budgeted $ 19 ,854
Homberg Golf Course $ 27 ,333
Grants
Texas Parks & Wildlife
Riverfront Park
Klein Park 379
$ 280
General Parks Improvement
U.S.Parks & Recreation S 293 ,600
Texas Parks & Wildlife 36,700
CDBG 40,000
370,300 370,580
Interest 14,995
Donations (Un bud geted)
Julie & Ben Rogers 4,200
Forest Park Lions Club 750 4,950
$ 412,908 $
25 .183
CAPITAL PROJECTS
GENERAL IMPROVFMFNTS FUND
EXPENDITURE BUDGET
FISCAL YEAR 1984 AS OF MARCH 31, 1984
Remaining
Proposed Adjusted Expenditure Expenditure
Funding Budget Budget Budget To Date Authorization
Project Source FY 1984 Adjustment FY 1984 3/31/84 FY 1984
1 . Julie Rogers Theatre BD,T,D,INT $ 4,445,000 $ - $ 4,445,000 $4 ,379,899 $ 65,101
2. Service Center BD 3,500,000 - 3,500,000 3,415,333 84,667
3. Sanitary Landfill BD 2,350,000 (72 ,000) 2,278,000 2,256,344
4. Fire Training Grounds OF 112,000 - 21,656
5. Klein Park 112,000 6,706 105,294
GR,T,D 435,000 - 435,000 435,076 ( 76)
6. Babe Zaharias Park T,D 207,000 - 207,000 206,945
7. Alice Keith Park D 42,500 _ 55 42,500
26 - 42,500
8. Park Tree Improvements GR
75,000 ( 174) 74,826 72 ,635 2,191
9. Communication System T 118 ,000 - 118 ,000 106,532 11 ,468
10. Romberg Golf Course OF 40,000 - 40,000
11. Beaumont Urban Park Project G _ - 40,000
370,300 370,300 5,587 364,713
Total $11 ,324 ,500 $298, 126 $11 ,622,626 $10,885,057 $ 737 ,569
RD = Bonds
T = Transfers
Gr = Grants
INT = Interest Earnings
OF = User Fees
D = Donations
CITY OF BEAUMONT
GENERAL, IMPROVEMENTS FUND
TOTAL REVENUE SOURCES
Project Transfer Interest User Fund
Project Budget Bonds General Fund Grants Earned Fees Donations Balance_
1. Julie Rogers Theatre $ 4,445,000 $2 ,000,000 $ 600,000 $ - $1 ,082 ,340 $ - $ 369,247 $393 413
2. Service Center 3,500,000 3,500,000 -
3. Sanitary Landfill 2,278,000 2,278,000 - _ _ _
_ -
4. Fire Training Grounds 112,000 - - - 112,000
5. Klein Park 435 ,000 - 235 ,000 1509000 -
6. Babe 7aharias Park 207,000 - 199,050 - 50,000
7. Alice Keith Park 42,500 - - - 7,950-
8. Park Tree Improvements 74,826 - - 74 ,826 42,500_ -
9. Communication System 118,000 - 118 ,000 - _ _
10. Homberg Golf Course 40,000 - _
- - 40,000
11. Beaumont Urban Park Proj . 370,300 - - 370,300 - _ _
Total $119622,626 $79778,000 $] , 152,050 $595, 126 $1 ,082 ,340 $152,000 $ 469,697 $3939413
CF1\TE PAL DIPPOVF MMTTS FUND
1 . Julie Powers Theatre for the Performing Arts -
The renovation of this facility is substantially completed. Part
of the $65,101 will be used to close cut existing contracts and the
remainder will be allocated to complete some additional items. Two
major contracts to be awarded are for rigging for kackstage and the
acoustical shell for which a la rqe donation was recently received.
2. Service Center -
'T'his facility is essentially complete. Pudgeted funds will be used
to close out existing contracts. The Sanitation and Drainaae
operations moved into the facility in October, 1983. The City's
fleet maintenance work is now being done at the Center also. A wash
rack for the Sanitation trucks is being added. The lightina system
for the narking lots has not been completed.
3. Sanitary Landfill -
Construction 05° complete. These funds are kudoeted for the start
up casts of the new landfill. Costs will include new equipment,
land purci?ase, an enaineering study, materials and fencing.
4. Fire Trainina Grounds -
Funds will be used for various necessary improvements to the
trainina facility.
5. Klein Park -
This project is complete. There is a trail system, shelter and
restrooms, storaae area, multipurpose practice field, two fenced
tennis courts and parking lots. These funds will be used to
complete the two playorcunds, gazebo and installation of exercise
equipment along the trail.
6. Rake Zaharias Park -
This project is complete. Funds will be used to close cut an
existing contract. 50 trees have been planted. There are nag
loaaina trails, exercise equipment, restrocros and 10 soccor fields
have been araded and seeded.
7. Alice Keith Park -
Funds will be used to take cut old playcrrcund equipment and design a
new area using_ wood form equipment. A gazebo will be included in
the project.
R. Park Tree Improvements -
This tree plantim project is ccmplete. 151 trees have been planted
in seven of cur parks with the majority placed in Babe Zaharias
Park.
9. CcmTunication System -
Funds are necessary, to ccrnplete the purchase of a generator. The
transmitter building, which houses the city radios and receivers,
and a 400 foot tower is ccrrplete.
10. Hombera Golf Course -
Monies are budgeted for resurfacinq the golf cart trails, repairing
the irrigation system and miscellanecus other improvements.
Pecently a contract was awarded to a consultant for the develcpmnt
of a master plan for these improvements.
11. Beaumont Urban Park Project -
Ardhitectural work has been completed. This project will consist of
renovation of the Tyrrell Park Recreation Building, and improvements
to Weiss, Cottonwood and McLean Parks. An award of bid for the park
improvements took place a few ninths ago and the award for
construction of the luildina at Tyrrell Park was awarded last ?month.
I
CITY OF BEAU140NT
STREET SYSTF2i IMPROVEMENTS FUND
FISCAL YEAR 1984 AS OF 3/31/84
Revenues
Prior Revenues $21 ,205,537
Revenues 10/1/83-3/31/84 ( 612)
Revenues 4/1/84-9/30/84 4,593 ,275
Future Revenues 8,500,000 $34,298,200
Expenditures
Prior Expenditures $ 9,983 ,744
Fxpenditures 10/1/83-3/31/84 1 ,832,294
Expenditures 4/1/84-9/30/84 9,870,162
Future Fxpenditures 12,612,000 S34,298,200
Balance �-
CITY OF BEAUMONT
STPFFT SYSTEM IMPPOVEMFNT FUND
PEVFI\7UF PUDGET
FISCAL YEAR 1984 AS OF 3/31/84
Remaining
Fiscal Revenues Transfer Anticipated
Budget To Date To Drainacre FY 1984
Fundina Source FY 1984 3/31/84 Improvements Revenues
G. O. Bonds $23,934,700 $19,434,689 $ - $4,500,000
Interest Farninas 1,093,500 1,176,385 ( 168,898) 86,013
Transfers 770,000 1,711,851 ( 949,102) 7,251
$25,798,200 $22,322,925 $(1,118,000) $4,593,264
FY 84 Revenues
The revenues anticipated for FY 84 will cane fran the sale of
$4,500,000 of the remaining $13,000,000 in authorized rut unissued
TIP bonds and fran $86,013 in earned interest.
�I
CITY OF BEAUMONT
STREET SYSTEM IMPROVEMENT FUND
EXPENDITURE BUDGET
FISCAL YEAR 1984
Fiscal Expenditures Expenditure
Funding Budget To Date Authorization
Project Source FY 1984 3/31/84 _ FY 1984
I . Spur 380 R/W RP $ 250,000 $ 1 ,636 $ 248,364
2. College St. Improvements RD 3,200,000 143,851 3,056,149
3. School Sidewalk Program T 225,000 96,495
4. Major Dr. - (FM 364) 128 ,505
RD 760,000 523,381 236,619
5. CRD Signal System RD,T,INT 938 ,000 820,046 117,954
6. Liberty-Laurel PH I RD 2,300,000 138 ,110 2,161 ,890
7. Liberty-Laurel PI1 II RD 40,000 38 39 ,962
R. Concord Rd. PH I RD 600,000 88,203
9. Corley St. 511 ,797
BD 1 , 180,000 873,073 306,927
10. Dowlen Overpass RD 3,580,000 3,489,817 90,183
11 . Sarah St. RD 1 ,360,000 1 ,355,846 4,154
12. Highland Ave. RD 1 , 150,000 50,922 1 ,099,078
13. Phelan Blvd. RD 3,800,000 3,453,740 346,260
14. Lighting & Signals BHT 570,000 330,761 239 ,239
15. Street/Drainage Participation RD,INT 1 ,183 ,400 407,616 775,784
16. Street Rehabilitation RS 5,000 4,588
17. Callaghan St. 412
RS 40,000 37 ,155 2,845
18. Thoroughfare Sidewalks T 200,000 760 199,240
19. TIP Peserve INT 304,800
304,800
S21 ,686,200 $11 ,816 ,038 $ 9,870,162
BD = Bonds
T = Transfer
IFT = Interest Farnings
RS = Revenue Sharing
CITY OF RFAUMONT
STRFET SYSTFM IMPROVFiiTNTS FUND
Estimated Authorized Balance To
Total Project Thru Be Authorized
Current Proiects Pea uirements Fiscal Year 1984 After FY 1984
1. Spur 380 R/W S 300,000 $ 250,000 $ 50,000
2. College St. Improvements 3,200,000 3,200,000 -
3, School Sidewalk Program 225,000 225,000 -
4. Maior Dr. - (FM 364) 1 ,700,000 760,000 940,000
5. CRT) Signal System
938 ,000 938 ,000 -
6. Liberty-Laurel PF I 2,300,000 2,300,000 -
7. Liberty-Laurel PF II 400,000 40,000 360,000
8. Concord Rd. PF I 4,300,000 600,000 3,700,000
9. Corley St. 1 , 180,000 1 , 180 ,000 -
10. Dowlen Overpass 3,580,000 3 ,580,000 -
11 . Sarah St. 1 ,360,000 1 ,360,000 -
12. Fighland Ave. 1 , 150,000 1 ,150,000 -
13. Phelan Blvd. 3,800,000 3,800,000 -
14. Lighting & Signals 942,000 570,000 372 ,000
15. Street/Drainage Participation 1 , 183 ,400 1 , 183 ,400 -
16. Street Rehabilitation 5,000 5,000 -
17. Callaghan St. 40,000 40,000 -
1R. Thoroughfare Sidewalks 500,000 200,000 300,000
19. TIP Reserve 304,800 304,800 -
Total Current Projects $27 ,408,200 $21 ,686,200 $ 5,722,000
Future Projects
1. Gladys St. $ 950,000 $ - $ 950,000
2. Washington Blvd. 450,000 y - 450,000
3. Lucas St. 3,100,000 - 3,100,000
4. Liberty-Laurel PF III 1 ,540,000 - 1,540,000
5. Franklin St. 150,000 - 150,000
6. Concord PF II 700,000 - 700,000
Total Future Projects 6,890 ,000 - 6,890 ,000
Total Street Improvement Program $34 ,298,200 $21 ,686,200 $12,612,000
CITY OF BEAUMONT
TOTAL PROGRAM REUNITE SOITRCES
STREET SYSTEM IMPROVEMENTS
Tot al Transfers
Project General Interest Revenue
Current Projects Requirements Bonds Fund Earned Sharing
1 . Spur 380 R/W $ 300,000 $ 300,000 $ - $ _ $ _
2. College St. Improvements 3,200,000 3,200,000 - _
3. School Sidewalk Program 225,000 - 225,000
4. Major Dr. - (FM 364) 1 ,700,000 1 ,700,000 - _ -
5. CBD Signal System 938 ,000 500,000 200,000 238 ,000
6. Liberty-Laurel PH I 2,300,000 2,300,000
7. Liberty-Laurel PH II 400,000 400,000
8. Concord Rd. PH I 4,300,000 4,300,000 - -
9. Corley St. 1 , 180,000 1 , 180,000
10. Dowlen Overpass 3,580,000 3,580,000
11 . Sarah St. 1 ,360,000 1 ,360,000
12. (Highland Ave. 1 , 150,000 1 , 150,000
13. Phelan Blvd. 3,800,000 3,800,000
14. Lighting & Signals 942,000 642,000 300,000 -
15. Street/Drainage Participation 1 ,183 ,400 971 , 100 - 212,300
16. Street Rehabilitation 5,000 � - - 5,000
17. Callaghan St. 40,000 - - - 40,000
18. Thoroughfare Sidewalks 500,000 500,000 - _ _
19. TIP Reserve 304,800 - - 304,800 -
Total Current Projects $27 ,408 ,200 $25 ,883 ,100 $ 725 ,000 $ 755,100 $45,000
Future Projects
1 . Gladys St. $ 950,000 $ 761 ,600 $ - $ 188,400 $ -
2. Washington Blvd. 450,000 450,000 - _
3. Lucas St. 3,100,000 3,100,000 - _ _-
4. Liberty-Laurel PH III 1 ,540,000 1 ,540,000 - _
5. Franklin St. 150,000 - - 150,000 -
6. Concord PH II 700,000 700,000 - - _
Total Future Projects $ 6,890,000 $ 6,551 ,600 $ - $ 388,400 $ -
Total Street Improvement $34,298,200 $32,434,700 $ 725 ,000 $1 ,093 ,500 $45000
Program '
STRFEP SYSTFM IMPPOVRMFITP PPOJFCTS
Current Projects
1. Spur 3S0 P.O.W. -
Purchase of right-of-way fray Threadneedle to IH-10. Hicrhland
relocation right-of-way canplete. Phase I frc n Irving to
Threadneedle final parcel under condemnation. Phases II and III
are dependent on State's program.
2. Colleae Street Improvements - (Design 30% complete)
Pehabilitation of street from Main to 11th Street and widen to
five lanes in specific sections. Includes two drainage projects
included in Drainaqe Bond proaram (Colleae-Goliad and Collec_re BMSH
drainage projects).
3. School. Sidewalk Program - (100% Design Complete)
Construction of sidewalks in areas near schools. Locations were
compiled based on ccmmunity studies, school officials and PTA and
ranked in priority. Bids will be taken late in June.
4. Major Drive -
City-State project to widen Major Drive from two to five lanes
between College and Dishman Road. Includes City funds for
rights-of-way, curb and nutter and drainage facilities.
5. CRD Signal System - (Nearing completion)
System in operation with timing adjustments being caMleted.
6. Liberty-Laurel - Phase I - (Design underway)
Construction of Liberty-Laurel-Crockett Connector from Forrest
Avenue to Pine Street. Improvements are also planned along Neches
and Willow. Design includes reversal of traffic flaw on Liberty
and Laurel Streets and the extension of Neches Street thru the old
Santa Fe Railway yard.
7. Libert -Laurel - Ph II -
Y ase
Pehabilitation and resurfacing of Liberty aryl Laurel streets from
Forrest to Fleventh Street. Traffic flaw on Liberty and Laurel to
be reversed.
R. Concord - Phase I - (Design 25% complete)
Street improvements along Concord P.oad from Lucas to Live Oak and
along Live Oak from Concord to Gulf.
9. Corlev Street - (9706 complete)
Wideninq of existina Corley Street pavement to collector width of
36 feet from Houston to 11th Street. Construction to be
coordinated with Cartwright-Corley Drainage Project.
Street System Improvements
Current Pro'iects - Continued
10. Dowlen Overpass - (Complete)
The construction of a five-lane extension of Dowlen Road from
Calder Avenue to College Street - includes grade separation
between roadway and railroad tracks in area.
11.. Sarah Street - (Construction complete)
Project is an extension of Sarah Street. It includes wideninq and
new construction to provide a four-lane roadway from Fourth to
Fannett Road-Fleventh Street. Minor drainage work to be completed
by City.
12. Highland Avenue - (30% design complete)
Project to widen existing 36-foot street to provide a 1.4 mile
four-lane arterial with left-turn lanes at major intersections.
Project extends from Florida Avenue to Alma Street.
13. Phelan Fxtension - (P6% complete)
Construction of a four-lane divided roadway from Dowlen Road to
Major Drive. The 1.1 mile project will follow the present Calder
Avenue alignment near Major Drive.
14. Lighting and Signals -
Installation of street lighting systems alona major streets and
the implementation of the Signal Plan.
15. Street and Drainaae Participation -
City's share in participation projects for drainage and street
improvements.
16. Street Rehabilitation Program - FY 83 -
Rehabilitation of streets throudhout the City. (Federal Revenue
Sharing Funds).
17. Callaghan Street - (99% complete)
A joint venture project between Lamar University, Jefferson County
and the City to extend Callaghan Street from Florida Avenue to
Cardinal Drive. The City's share is to provide Fngineerinq
material and inspection.
1P. Thoroughfare Sidewalks - (Design 5% Complete)
Construction of project includes sidewalk along_ arterial streets
where most needed for pedestrians travel. Bids will be taken in
July or Auaust for this project.
Future Projects
I. Gladvs Street -
Construction of Gladys Street to a four-lane concrete curb and
gutter facility between Dowlen Road and Major Drive. Plans to be
prepared and construction supervised by the State. City's share
is to finance curb and gutter, storm sewer and utility
Street System Improvements
Future Projects - Continued
2. Washington Boulevard -
Plans for Washington Boulevard between IR-10 and West of Langham
Road to be prepared and construction supervised by the State.
City's share is to finance curb and gutter, storm sewer and
utility adjustments. (Federal Urban Svstem Funds ).
3. Lucas Street -
Videning of roadway from Folsom Drive to Phelan Boulevard with
left-turn lanes at major intersections.
4. Liberty-Laurel - Phase TII -
Rehabilitation and resurfacing of these two streets from Eleventh
to I14-10. One-wav traffic flow on Libertv and Laurel to be
established.
5. Franklin Street -
Resurface Franklin Street from Spur 380 to Train Street upon
completion of Spur 380 to College Street (CAP Funds )
6. Concord - Phase II -
Construction of Gulf and Mariposa from Live Oak to I11-10 in
coordination with Spur 3R0 Project.
CITY OF BFAUMONT
PRAINAGF. SYSTEf IMPROVFYENT FUND
FISCAL YEAR 1984 AS OF 3/31/84
Revenues
Prior Revenues S 1 ,118 ,000
Revenues 10/1/83-3/31/84 626 ,328
Revenues 4/1/84-9/30/84 2,822,722
Future Revenues 13,500,000 $18 ,067,050
Expenditures
Prior F,xpendi tures S 4(R4 ,800
Expenditures 10/8/83-3/31/84 1 , 122,975
Expenditures 4/1/84-9/30/84 2,849,275
Future Expenditures 13,610,000 18 ,067,050
S -0-
CITY OF BEAUMONT
DRAINAGE SYSTEM IMPROVEMENTS FUND
REVFNIIES BUDGET
Fiscal Revenues Transfer Anticipated
Funding Budget To Date From Street FY 1984
Source FY 1984 3/31/84 Improvements Revenues
G 0. Bonds $2 ,500,000 $ - $ - $ 2,500,000
Transfers 1,118 ,000 - 1 ,118 ,000
CDBG Funds 949,050 626 ,328 - 322,722
$4 ,567,050 $626 ,328 $ 1 , 118 ,000 $ 2,822,722
FY 84 Revenues
The revenues anticipated for FY 84 will come from the sale of
$2,500,000 of the S16 ,000,000 in authorized but unissued Drainage
Improvement Ronds and from $322,722 in Community Development Block
Crant Funds.
CITY OF BF,AUMONT
DRAINAGE SYSTFt4 MPROVEMENT FUND
EXPENDITURE BUDGET
FISCAL YEAR 1984 AS OF 3/31/84
Expenditure
Fiscal Expenditure Authorization
Funding Budget To Date Remainder
Proiect Source FY 1984
3/31/84 FY 1984
1. Irving St. Outfall CDBG $ 781 ,000 $ 641 ,024
2. Prince Street Ph. II CDBG $ 139 ,976
168,050 260 167,790
3. Woodlands RD 440,000
4. Minglewood - 440,000
RD 130,000 - 130,000
5. 23rd St. Ditch North RD 220,000 -
6. Prince St. Ph. III BD 220,000
600,000 - 600,000
7. St. Fl17abeth/Gavlynn BD
225 '000
P. Cartwright Ph. I & II T 225 ,000
951 ,000 804,335 146,665
9. Street Crossing (DD6) RD 200,000
10. Broadway Box BD - 200,000
198,000 - 198,000
11 College/Goliad BD 90,000
12. College/BMSN RD - 90,000
2?.9,500 - 229 ,500
13. 23rd St/Laurel T 90,760 78,093
14. Gorman St. Crossing T 12,667
76,240 84,063 (
15. Drainage Peserve RD 57,500 7,823)
57,500
Total Current Projects $4 ,457,050 $1 ,607,775
$2 ,849 ,275
CDBG = Community Development Block Grant
BD = Bonds
T = Transfers
CITY OF BEAUMONT
DRAINAGE SYSTEM IMPPOVF"NT FUND
Authorized Balance To
Current Projects Thru Be Authorized
Requirements Fiscal Year 1984 After FY 1984
1. Irving St. Outf all $ 781 ,000 S 781 ,000 S
2. Prince St. Ph. II 168,050 168,050
3. Woodlands 440,000 440,000
4. Minglewood 130,000 130,000
5. 23rd St. Ditch - North 220,000 120,000 -
6. Prince St. Ph. III 600,000 600,000
7. St. Elizabeth/Gaylynn 225 ,000 11
S. Cartwright Ph. I II -5 '000 -
951 ,000 951 ,000
9. Street Crossing (DDG) 640,000 200,000 4
10. Broadway Box 40+000
198,000 198,000
11. College/Goliad 90,000 90,000
12. College/BMSH 229 ,500 22
13. 23rd St. /Laurel - 9 ,500 _
90,760 90,760
14. Corman St. Crossing 76,240 76,24n
15. Drainage Reserve 57,500 57,500 _
Total Current Projects $ 4 897 050 S 4,457,050 S 440,000
Future Projects
1. 23rd St. Ditch - South $ 200,000 S _
2. South Park S 200,000
1 ,500,000 1 ,500,000
3. 5th St. 110,000
4. I14-10/11th 250,000
-10/11th St. - 110,000
-
5. Nigh School Ditch I 1 ,800,000 250,000_
6. Irving St. Box 11800,000
1,168,000 - 1,.168,000
7. Fannett Rd. Ph. II 760,000 _
8. Caldwood 760,000
350,000 - 350,000
9. Fannin St. Box 1 ,900,000
10. Moore/University 600,000 _ 1,900,000
11. Nigh School Ditch II 500,000 _ 600,000
12. Cartwright Ph. III 3,100,000 500,000
13. Cartwright Ph. IV 1,400,000 _ 3,100,000
1 ,400,000
Total Future Projects $ 13,638,000 $ _
813,638 ,000
Project Savings ($ 468,000) $ _
C$ 468,000)
Total Drainage System S 18 ,067,050 84 ,457,050
Program $13,610,000
DRAINAGE SYSTEM IMPROVEMENT PROJFCTS
Current Proiects
1. Irving Street Outfall - Phase I - (997 Complete)
Replacing existing deteriorated box with liners and new concrete
box from pump station on Fulton Street to the vicinity of Hemlock
Street and Madison Street. Provide drainage relief at Irving
Street Underpass and in area between Irving and Mobil Refinery.
2. Prince Street - Phase II(A) - (Construction 80% Complete)
Fxtension of the existing pipe of Phase I to the west side of
Magnolia Avenue to relieve flooding in the vicinity of Magnolia
and Prince Street.
3. Woodlands - (Final ROW Surveving Pending)
Improve the drainage in Woodland Estates by enlarging existing
storm sewer and providing additional outfall to the Neches River.
4. Minglewood - (Final ROW Surveying Pending)
This project consists of enlarging and adding inlets to ease the
drainage problem in Minglewood Subdivision.
5. 23rd Street Pitch-North - (Preliminary Design 10% Complete)
Work will consist of connecting 23rd Street Ditch in the vicinity
of Taft and Lucas with D.D. 6 Ditch No. 103.
6. Prince St. - Phase III(B) - (Design 100% Complete)
The installation of outfall structure along Pope from Magnolia to
Concord to improve drainage in the Bowie Junior High and French
High School areas.
7. St. Flizabeth/Cavlynn - (Preliminary Design 10% Complete)
Additional storm sewers and larger catch basins to relieve
flooding in a 236-acre area in the vicinity of St. Elizabeth
Hospital and Gaylynn Center.
8. Cartwright Phase I & II - (City's Share 92% Complete; Total Project
95% Complete)
City-D.P. 6 project consisting of underground boxes, open ditches
and railroad structures from IH-10 at Old Hillebrandt Bayou to
vicinity of 8th Street.
9. Street Crossing at Ditches -
The City's share of the cost of a joint effort with D.D. 6 to
improve the street crossings of various ditches through the Citv.
10. Rroadwav Outfall Relief -
A project designed to relieve the 204-acre area served by the
Broadway box, between Rth Street and the Neches River, by cross
connecting the box with a parallel box in the abandoned Southern
Pacific right-of-wav and reconstructing or replacing damaged or
overloaded inlets.
Drainage System Improvement
Current Projects - Continued
11. College-Goliad Project -
Improvements to relieve drainage on College between Fourth and
Amarillo and improve drainage in the Wall-Forsythe-Goliad area
consisting of a new storm sewer along Goliad from Wall to an
existing 54" outfall line on Gilbert and catch basin improvements
at College Street intersection with Amarillo, Goliad and San
Jacinto.
12. College Street/BMS14 -
A project to relieve flooding in the vicinity of the rtedical
Surgical Complex north of College between Fourth and 11th Street
with a new storm sewer extending southward to an outfall ditch
along the Santa Fe right-of-way and new surface drains along
College.
13. 23rd & Laurel - (Construction Complete)
Install additional boxes on Hillehrandt Bavou at the 23rd Street
crossing to relieve drainage in the 23rd Street area.
14. Gorman Street Crossing - (Construction Complete)
Replace a wooden bridge with concrete box culverts.
Future Projects
1. 23rd Street Ditch-South -
Install pipe in the right-of-way of Gladys to divert water from
23rd Street Box to Ditch No. 102.
2. South Park -
Improvements ,for a 409-acre area of South Beaumont served by the
Ector Street Ditch drainage system including installation of new
storm sewer system to divert water flowing south from the
Pipkin-Church Street area to a new outfall channel along the
Southern Pacific right-of-way.
3. Fifth Street -
Installation of storm sewers to relieve flooding in the vicinity
of Blanchette, Bolivar and Corley between Fifth and San Jacinto.
4. IH-10/11th Street -
Construction of new and larger catch basins and storm sewers along
11th Street to relieve a 358-acre drainage area in the vicinity of
the intersection of IH-10 and 11th Street.
5. Nigh School Ditch - Phase I -
Enlarging the capacity of High School Box by installing drainage
box along Smart Street to S.P. R.R. to provide outfall for area
between I14-10, First Street and Ashley Avenue.
Drainage System Improvement
Future Projects - Continued
6. Irving Street Outfall - Phase II
An underground box to he constructed as a replacement for a
deteriorated existing line from Hemlock to Burt Street to relieve
flooding in the area between Railroad Avenue and Mobil Refinery.
7. Fannett Road - Phase II -
Phase II consists of a continuation of the box along Fannett Road
to Harriot and a cross connection with the Harriot Street storm
sewer.
8. Caldwood Drive Outfall -
Project to increase the capacity of the Caldwood Addition outfall
and relieve street flooding by construction of a storm sewer in
Fast Caldwood Drive from Old Hillebrandt Bayou to Bristol and
reconstruction of inlets.
9. Fannin Street Box -
A new underground box paralleling the existing overloaded box in
Fannin Street from IH-10 to Fourth and installing a storm sewer on
Sixth north to Crockett and Hollywood to relieve flooding in a
490-acre area.
10. Moore Street Ditch Relief -
Improvements to increase the capacity of the Moore Street Ditch
System with the addition of a box for the Highland Avenue crossing
and construction of a new storm sewer to relieve the existing 60"
sewer along East Virginia. The new line would extend from the
concrete-lined Moore Street ditch northward across Florida, near
Chambers, and continuing northward along Maddox, intercepting
Joseph, Giles, Iowa, Garland, and Alabama Streets and cross
connect the Fast Virginia Sewer.
11. High School Ditch - Phase II -
A new storm sewer system, and larger catch basin to serve a
600-acre area between Interstate 10 and First Street from Ashley
Avenue to the SP tracks.
12. Cartwright-Phase III & IV -
Completion of a system of underground boxes and storm sewers in
the Cartwright-Terrell vicinity, extended from 8th Street to
Avenue A, to more than double the capacity of over-loaded
structures serving the 1 ,288-acre Cartwright drainage area.
CITY OF BEAUMONT
WATER IMPROVFMF.NT RJND
FISCAL YEAR 1984 AS OF MARCH 31 , 1984
Revenues
Prior Revenues $8,834,245
Revenues 10/8/83 255,000
Revenues Remaining FY 1984 254,950 $9,344,195
Expenditures
Prior Fxpenditures S6 ,418 , 148
Expenditures 10/1/83-3/31/84 1,142,545
Expenditures Remaining FY 1984 1 ,702,689 9,263,382
Fxcess Revenues over Fxpenditures S 80,813
CITY OF BEAUMONT
WATER IMPROVEMENTS FUND
REVENUES BUDGET
FISCAL YEAR 1984 AS OF MARCH 31 , 1984
Remaining
Fiscal Revenues Anticipated
Budget To Date FY 84
FY 1984 3/31/1984 Revenues
1. Revenue Bonds $8,478,125
2. Transfers $8,478,125 g _
866,070 611 , 120 254,950
Total $9,344, 195 S9,089,245 $ 254,950
FY 84 Revenue
The $254,950 in Anticipated Revenues is a transfer from the
Water Fund.
CITY OF RFAUMONT
WATER IMPROVEMENT FUND
FXPENDITUPE BUDGET
FISCAL YEAR 1984 AS OF MARCH 31 , 1984
Adjusted Expendi tures
Fiscal Fiscal Expenditures Authorization
Funding Budget e Dat
Budget To
Project Source FY 1984 Adjustments Bu Bu 1984 To Date Remainde r
FY 1984
1. Water Canal Improvements RD $ 280,400 $ 782 $ 281 , 182 $ 281 ,182
2. Water Transmission Lines BD 1 ,300,000 - $ -
3. Line Rehab. & Relocation 1 ,300,000 1 ,130,943 169,057
T 231 ,000 - 231 ,000 28 ,837 202,163
4. Water Plant Improvements RD 6,900,200 -
6+900+200 5 ,953,146 947 ,054
5. Pro. Rata & Oversize Lines T
16n,000 - 160,000 14 ,234 145,766
6. Fire Protection T 25n,00n _ '
250'000 87,289 162,711
7. Distribution System Survey T 45,000
8. Weiss Bluff T 60,000 - 45,000 35,902 9,098 9. Fast Lucas Water Tower Imp. T 36000 -
' _36 ,000 60,000 60,000
29,160 6,840
$9,262 ,600 $_ 782 $9,263 ,382 $7 ,560,693 $1 ,702,689
BD = Bonds
T = Transfers
CAPITAL PROJECTS
TOTAL REVFNUE SOURCES
WATER IMPROVEMENTS
Project
Project Bonds Transfers
Budget BD
[Dater Fund
1• Water Canal Improvements $ 281 ,182 $ 281 ,182 S
2. Water Transmission Lines 1 ,300,000 1,300,000
3. Line Rehab. & Relocation 231,000 _
4. Water Plant Improvements 6,900,200 6,900,200 231,000
5. Pro Rata & Oversized Lines 160,000
6. Fire Protection 250,000 _ 160,000
7. Distribution System Survey 50,000
8. Weiss Bluff 45'000 - 45,000
9. Paint E. Lucas Water Tower 60 000 60,000
36,000 - 36 ,000
89,263,3,92 88,481 ,382 S 782 ,000
WATER SYSTE" CAPITAL I14PROVEMENTS
1 . Water Canal Improvements -
This project is complete. The work will consist chiefly of
clearing the eight-mile long Wiess Canal between Wiess Fluff and
Bunn's Bluff but will include also some dredging of the Bunn's
Canal, which extends about two and one-half miles from Bunn's
Bluff to Lawson's Crossing.
2. Water Transmission Lines -
This project is substantially complete. This project is for
construction of a new 24-inch well water transmission line and
improvements to the high service pump station at Loeb. The
project will include installation of a new 10 ;+GD high service
pump to he acquired for the station and construction of two small
auxiliary buildings to house an air compressor and chlorination
equipment.
3. Line Relocation & Rehabilitation -
Pelocation or rehabilitation of utility lines because of
deterioration or relocations due to street and drainage
construction projects.
4. Water Plant Improvements -
Construction to upgrade main pumping station by installing five
new pumps and electrical service and instrumentation, renovations
of filtration plant to increase capacity by 507 to 30 ?IGD, and new
chemical feed building and chemical handling facilities. 90%
complete.
5. Pro-Rata and Oversize Lines -
Funds are used to pay city cost of water and sewer line extension
made under the Pro-Rata policy. Also, funds are used to pay city
share where oversize lines are required by city for future needs.
6. Fire Protection Improvements -
Consists of making extensions of water lines to improve Grater
supply for fire protection. Consists of the installation of
14,000 ft. of water line and 31 fire hydrants to serve areas where
there is not adequate fire protection.
7. Water Distribution System Study -
Study of the Water Distribution system to determine water needs
through the year 2000 and recommendations to meet those needs.
Document delivered to Council 2-28-84.
f�. Wiess Bluff Pumping Station Improvements -
This project will replace the discharge lines from two raw water
pumps at Wiess Bluff pumping station. Fxisting lines are steel
pipes installed in 1932 and are failing due to corrosion.
9. Paint Fast Lucas Elevated Tank -
Cost associated with painting this tower.
CITY OF BEAUMONT
SFWFR SYSTEM IPIPROVEMENT FUND
FISCAL YEAR 1984 AS OF 3/31/84
Revenues
Prior Revenues S16 ,587,999
Revenues 10/1/83-3/31/84 366,564
Revenues 4/1/84-9/30/84 15 ,240,407
Revenues after 10/1/84 6,053,644 S38 ,248 ,614
Fxpenditures
Prior Fxpenditures S16 ,699,810
Expenditures 10/1/83-3/31/84 976,390
Expenditures 4/1/84-9/30/84 14,518 ,770
Expenditures after 10/1/84 6,053,644 38 ,248 ,614
Balance S �_
CITY OF BFAUMONT
SFTJFR SYST111 IPIPROMIENT FUND
RFVFNUE B[TDGET
FISCAL YEAR 1984 AS OF 3/31/R4
Revenues Revenues Revenues Anticipated
Total Completed To Complete Fiscal To Date Revenues Revenues
FPA Projects EPA Budpet Current Jobs Remaining After
Projects 9/30/83 Projects FY 84 3/31/84 FY 84 FY 84
Revenue Bonds $10,010,515 $1 ,616 ,666 $ 8,393,849 $ 6,880,438 $ 2,774 ,643 $ 4,105,795 $ 1 ,513,411
EPA Grant 28 ,238 ,099 4,685,471 23,552 ,628 19 ,012,395 _ 7,877,783 11 , 134,612 4,540,233
$38,248,614 $6,302,137 $31 ,946 ,477 $25,892 ,833 $10 ,652 ,426 $15 ,240,407 $ 6,053,644
FY 84 And Revenues After FY 84
The anticipated revenues of $21 ,294 ,051 will come from $15 ,674 ,845 in
EPA Grant Funds and $5 ,619 ,206 from the sale of Revenue Bonds.
CITY OF BEAUMONT
SEWFR SYSTEM IMPROVEMFNTS FUND
FXPFNDITURE BUDGET
Fiscal Adjustment Adjusted Expenditures Expenditure
Funding Bud d=et To Budget Budget To Date Authorization
Project Source FY 84 FY 84 FY 84 3/31/84 FY 1984
1. Easement Acquisition RD $ 215 ,930 $ 73,000 $ 288,930 $ 194 ,777 $ 94 ,153
2. Flow Monitor Station RD 4,235 - 4,235 4,235 -
3. Prep Step 3 Crant Application RD 5,000 574 5,574 5,574 -
4. FPA C48-1254-02 Eng. RD,EPA 2,309 ,705 ( 267,330) 2,042,375 1 ,950,339 92 ,036
5. 461 STP Exp. & Upgrading BD,FPA 6,071 ,574 15 ,279 6,086,853 6,086,853 -
6. #5 Seg. 66 Sep. Sewer RD,EPA 1 , 193 ,122 - 1, 193 ,122 1 ,105,841 87,281
7. 467 Upgrade 6 Lift Stations BD,FPA 254,443 - 254,443 315 ,988 ( 61 ,545)
8. Replace Lift Stations BD,FPA 9,233 47 ,938 57,171 9,233 47 ,938
9. 469 Stone R & B Eng. BD,EPA 81 ,529 - 81 ,529 74 ,210 7,319
10. 4116 Sep.Sewer Col .& Wash.Fng. BD,FPA 239 ,305 - 239 ,305 65,763 173,542
11. Misc. Reimb. Fxp. BD,EPA 109,000 4,700 113,700 103,097 10,603
12. Non-Reimb.-Force Acct. BD 87, 136 157, 100 244,236 85,556 158,680
13. 469A Stone B&B Construction BD,FPA 331 ,359 ( 33,443) 297,916 297,916 -
14. 8B/9B Lawrence Dr. L.S. BD,FPA 487,029 - 487,029 431,133 55,896
15. 4680 Stone RRH Lift Station PD,EPA 524,000 ( 104,000) 420,000 420,000 -
16. FPA Contingency BD,EPA 1 ,799,470 563,753 2,363,223 - 2,363 ,223
17. 4615 Rehab. Phase II BD,FPA 1 ,233,626 419 ,074 1 ,652 ,700 - 1 ,652,700
18. 4616 South Sep.Sewer Col/Wash. BD,EPA 1 ,463,914 - 1 ,463,914 214 ,124 1 ,249 ,790
19.(1) 4611 & 17B Ave.C.L.S.& FM-
SS-Central BD,EPA - 2,261 ,958 2,261 ,958 8,386 2,253,572
20.(2) 466B, 18B,18D Area 12-
SS-North RD,FPA - 1 ,045,717 1 ,045,717 940 1 ,044,777
Sewer System Improvements Fund
Expenditure Rudget - Continued
Fiscal Adjustment Adjusted Expenditures Expenditure
Funding Budget To Budget Budget To Date Authorization
Source FY 84 FY 84 FY 84 3/31/84 FY 1984
21.(3) #13 Railroad Interceptor BD,EPA - 1 ,731 ,230 1 ,731 ,230 - 1 ,731,230
22.(4) #17D Sep.Sewer-Central BD,EPA - 2,573 ,823 2,573 ,823 - 2,573,823
23.(5) #14A Area 16-Wash.Rlvd. BD,FPA - 983 ,850 983,850 98 983,752
24. Fst. Crant C-481254-3 Proj . BD,EPA 17 ,273 ,000 (17 ,273 ,000) - - -
$33,692 ,610 ($7,799,777) $25 ,892 ,833 $11 ,374 ,063 $14,518 ,770
Future Projects
1 .(6) #18C Sep. Sewer-North BD,FPA $ - S 1 , 111 ,400 $ 1 ,111 ,400 $ - $ 1 ,111 ,400
2.(7) #17A & 17C Sep.Sew-Central BD,EPA - 1 ,852 ,947 1 ,852 ,947 - 1,852 ,947
3.(8) #IPA & 7C/10 BD,FPA - 943,773 943,773 -
943,773
4.(9) 17F Sep.Sewer--Central BD,EPA - 2, 145,524 2, 145,524 _ - 2,145,524
$ 6,053,644 $ 6,053,644 $ - $ 6,053,644
Completed Projects $ - $ 6,302,137 $ 6,302, 137 $ 6,302,137 $ -
$33,692 ,610 $ 4 ,556,004 S38 ,248 ,614 $17 ,676,200 $20,572 ,414
CAPITAL PROJECTS
TOTAL REVENUE SOURCES
ENVIRONMENTAL PROTECTION AGENCY GRANTS
EPA
Total Bonds Bonds Grant
Budget 1007 257 757
1. Easement Acquisition $ 288,930 $ 288,930 $ - $ -
2. Flow Monitor Station 4,235 4,235 - -
3. Prep.Step 3 Grant Application 5,574 5,574 - -
4. EPA C48-1254-02 Fng. 2,042,375 - 510,594 1 ,531 ,781
5. 411 STP Exp. & Upgrading 6,086,853 - 1 ,521 ,713 4,565, 140
6. 415 Seg. 66 Sep. Sewer 1,193 ,122 - 298,280 894,842
7. #7 Upgrade 6 Lift Stations 254,443 - 63,611 190,832
8. Replace Lift Stations 57, 171 - 14,293 42,878
9. 919 Stone B&B Eng. 81 ,529 - 20,382 61 ,147
10. #16 SeD.Sewer.Col/Wash.Fng. 239 ,305 - 59,826 179,479
11. Misc. Reimb. Fxp. 113,700 - 28 ,425 85,275
12. Non-Reimb. Force Acct. 244,236 244,236 - -
13. #9A Stone B&B Construction 297,916 - 74 ,479 223,437
14. 948B/9B Lawrence Pr. L.S. 487,029 - 121 ,757 365,272
15. 4180 Stone B,BH Lift Station 420,000 - 105,000 315 ,000
16. EPA Contingency 2,363,223 - 590,806 1 ,772 ,417
17. 4115 Rehab. Phase II 1 ,652 ,700 - 413, 175 1 ,239 ,525
18. #16 S. Sep. Sewer. Col/Wash. 1,463,914 - 365,978 1 ,097,936
19. #11&17B Ave.0 LS Sew.Central 2,261 ,958 - 565,490 1 ,696,468
20. 416B,18B, 18D Area 12-North SS 1,045,717 - 261 ,429 734 ,288
21. #13 Railroad Interceptor 1,731,230 - 432,807 1 ,298,423
22. #17D Sep.Sewer-Central 2,573 ,823 - 643,455 1 ,930,367
23. 4114A Area 16-Wash. Blvd. 983 ,850 - 245,962 737 ,888
Total Current Projects S25 ,892 ,833 S 542,975 $ 6,337 ,463 $19 ,012,395
Future Proiects
1. 4118C Sep.Sewer-North $ 1 ,111,400 $ - $ 277,850 $ 833,550
2. 4117A & 17C Sep.Sewer Central 1 ,852,947 - 463,237 1 ,389,710
3. #18A & 7C/10 943,773 - 235,943 707,830
4. 9117E Sep.Sewer Central 2,145,524 - 536 ,381 1 ,609 ,143
Total Future Projects $ 6,053,644 $ - S 1 ,513,411 $ 4,540,233
$31 ,946,477 $ 542,975 $ 7,850,874 $23,552 ,628
Completed Projects 6,302,137 54,843 1 ,561 ,823 4,685,471
Total FPA Projects S38 ,248 ,614 $ 597,818 $ 9,412,697 $28 ,238 ,099
SMITFR SYSTF7-i IMPPOVE"TF,NTS FIT 7D
1. Easement Acquisition -
Funding of $215,930 to purchase easements for the EPA Crant Phase
I projects and $73 ,000 to purchase easements for the FPA Grant
Phase II projects.
2. Flow Monitor Lift Station -
Project is now complete.
3. Preparation of Step 3 Crant Application -
This project is complete. Funding for the preparation of Step ?
Grant application.
4. FPA MR-1254-02 Engineering -
Funding for the cost of engineering and design is funded
seventy-five percent by a Step II Federal Crant - 99°' Complete.
5. #1 Sewer Treatment Plant Expansion -
This project is complete. This project involves expansion and
upgrading of the existing facility to increase peak capacity from
60 PfCD to about 120 MGD.
6. X65 Segment 66 Separation Sewer -
This project is complete. This project involves construction of
approximately 5,700 L.F. of 18", 21" , 24", and 27" interceptor
sewer from the Harriot Street Lift Station to Sabine Pass and
Buford Street. This interceptor will receive the flow from north
to south and will eliminate the existing Sabine Pass Lift Station.
7. #7 Upgrade Lift Stations -
This project is complete. This project involves the upgrading of
the lift stations at Charles St. , Florida St. , Pine St. , Astor
St. , and Primer St. Work will consist of replacing pumps and
control equipment. Primer Lift Station upgrade to be done in
Phase II Contract 7C.
8, 14, & 15. #8 Replace Lift Stations -
This project is complete. This project involves abandonment of
several lift stations due to inadequate capacity or obsolete
equipment and design of replacement facilities. The new
facilities will he a 0.70 MGD lift station at Bennett Street, a
0.98 MDG lift station at Verone Street, a 1 .11 "iGD lift station at
Stonetown Street, a 2.62 MCD lift station at Helbig Street, and a
3. 18 MD lift station at Lawrence Street.
Sewer System Improvements
Fund - Continued
9, 13, & 14. #9 New Force Plains
This project is complete. This project involves the construction
of approximately 2700 L.F. of 10" force main from Helbig Lift
Station to the north end of the Segment 36 Interceptor,
approximately 3,000 L.F. of 8" force main from Bennett Lift
Station to the east end of Segment 37 Interceptor, approximately
13,200 L.F. of 12" force main from Stonetown Lift Station to the
north end of the Segment 42 Interceptor and approximately 14,500
L.F. of 14" force main from Lawrence Lift Station to the north end
of the Segment 42 Interceptor, approximately 2000 L.F. of 20"
force main from the proposed Ave. C & Wall Street Lift Station to
the Royal Street gravity sewer.
10. X116 Separation Sewer College/Washington -
Engineering and inspection cost for Project 16 - South End
Separation Sewers - 30% complete.
11. Miscellaneous Reimbursable Force Account -
Miscellaneous expenditures that are reimbursable by EPA.
12. Non-Reimbursable Force Account -
Miscellaneous expenditures that are not reimbursable by EPA.
13. fl9A Stonetown B & B Construction -
This project is complete. See explanation on Item 9.
14. #FB/9B Lawrence Dr. L.S. -
Complete and Council approved final payment on 4/3/84. See
explanation on Items 8 and 9.
15. #8C Stonetown BBH Lift Station -
This project is complete. See explanation on Item 8.
16. EPA Contingency -
This item includes $983 ,223 for Phase I projects and $1 ,380,000
for Phase II projects for a total of $2 ,363,223.
17. #15B Sewer System Rehabilitation -
Replacement of deteriorated sections of lines. Plans are being
reviewed by TDWR.
18. #16 South Separation Sewers -
Project is under construction. This project involves the
construction of approximately 38,000 L.F. of 6"-27" gravity
sewers, primarily between Blanchette and Washington east of the
Railroad.
A
Sewer System Improvements
Fund — Continued
19. 011 & 17B Avenue C Lift Station & Force Main & Separation Sewers —
Central —
See explanation of projects below.
20. #6B, 18B & 18D Area 12 — East Lucas; Separation Sewers — North —
See explanation of projects below.
21. 413 Railroad Interceptor —
This project involves the construction of approximately 8,000 L.F.
of 48" gravity sewer from the intersection of St. Helena and IH 10
to Ave. C and Wall Street.
22. #17D Separation Sewers — Central —
See explanation of projects below.
23. #14A — Area 16 — Washington Blvd. —
This project consists of reconstructing approximately 9,900 L.F.
of 36" gravity sewer from the intersection of Wescalder and
Washington Blvd. along Washington to Pevitot Street.
Future Projects
1 . #18C Separation Sewers — North —
See explanation of project below.
2. #17A & 17C Separation Sewers — Central —
See explanation of project below.
3. #18A, 7C & 10 — Separation Sewers — North; Primer Lift Station & Force
Main —
See explanation of projects below.
4. 617E Separation Sewer — Central —
See explanation of project below.
Fxplanation of Projects Funded by Grant #G481254-03
#6 — Remove & Peplace Segment 47 —
This project involves the reconstruction of approximately 4,000
L.F. of 30" gravity sewer from the intersection of Pine St. and
Martin St. to Astor St. and Taliaferro St. 21" along Lucas from
Birmingham to Detroit & 18" along Detroit to Fillmore St.
flo — Segment 48 Force Plain —
This project involves the reconstruction, to increase capacity, of
approximately 6,000 L.F. of 24" force main from the Primer St.
Lift Station to St. Helena St.
- - I
Sewer System Improvement
Fund - Continued
#11 - College & Railroad Lift Station
This project involves the construction of a lift station at the
intersection of Avenue C and Wall St.
#13 - Railroad Interceptor -
This project involves the construction of approximately 8,000 L.F.
of 48" gravity sewer from the intersection of St. Helena and IH-10
to Ave. C and Wall Street.
414 - Washington Blvd. Interceptor -
This project consists of reconstructing approximately 9,900 L.F.
of 36" gravity sewer from the intersection of Wescalder and
Washington Blvd. along Washington to Pevitot Street.
417 - Central Separation Sewer -
This project involves the construction of approximately 27 ,000
L.F. of 6" thru 24" gravity sewers alone and on either side of
Wall St. from the river to Railroad Ave. and approximately 43,000
of 6" thru 24" gravity sewers along and on either side of Broadway
from the river to Seventh Street.
#18 - North Separation Sewers -
This project involves the construction of approximately 30,000
L.F. of 6" thru 2.0" gravity sewers along and on either side of
Long Ave. from Pine St. to Tenth St.
Completed Projects
Projects totaling $6,302 ,137 were complete at 9/30/83 but will not
be transferred from the Sewer System Improvement until all EPA
Grant assisted projects are complete.
W/S
June 8, 1984 2.
Council Letter 552
Honorable Mayor and
Members of City Council
Subject: Collection of Property Taxes for 1984/85
An oral presentation will be made at the City Council Work Session Tuesday,
June 12th, concerning the collection of property taxes for 1984/85.
Karl Nollenberger
City Manager
y
W/S
June 8, 1984 3.
Council Letter 551
Honorable Mayor and
Members of City Council
Subject: Boards and Commissions
As one of its major target issues for the 1983 to 1985 period, the City
Council indicated that it wanted to review the Boards and Commissions cur-
rently utilized in the City of Beaumont. Towards that end, the staff pre-
sented you a notebook at your Council meeting a couple of weeks ago which
indexed all of the Boards and Commissions currently existing within the
City. It would be beneficial for you to bring that notebook with you to
the Council Work Session of June 12th in order to engage in the discussion
of the future of these Boards and Commissions.
A discussion of the Boards and Commissions should revolve around five pri-
mary aspects. They are as follows:
1. Review of the existing Boards and Commissions to de-
termine their continued need and/or restructuring.
2. Realignment of the numbers of members on the existing
Boards and Commissions and consideration of the ap-
pointment process.
3. Consideration of liaison between City Council and the
various Boards and Commissions.
4. Establishment of an attendance rule for all Boards and
Commissions.
5. Consideration of new Boards and Commissions which might
serve the City.
In order to facilitate this discussion, I 've attached a summary of the
Boards and Commissions to this Council Letter. The summary breaks the Com-
missions down into four categories, based upon the type of role that they
play in the City.
The Policy Advisory Commissions serve a distinctly different role than
those that are semi-judicial or single-purpose types of Commissions. The
Tax-exempt Bond Commissions are those which are used to provide inducement
resolutions for tax-exempt financing. In addition, there are Commissions
which are no longer in operation in the City, even though they continue to
be in the Code. The summary shows the basis of the organization of the
Commission as far as its legal authority, who appoints the Commission and
Council Letter 551
June 8, 1984
Page 2
and the Chair, the number of members that are there and whether there is a
formalized liaison role between the Council and those Commissions. In addi-
tion, a recommended size to conform with the new realignment appointment
process of the City Council is suggested.
When the Council looks at the realignment appointment process, it is ap-
propriate for the Council to make determinations as to who would be making
the appointments to which positions on the Advisory Boards. For that reason,
it is important for you to have your notebook along with you, so that we
can flip to those pages and establish the appointment process. Without
any other basis to go on, one alternative is the way we did the Planning
Commission at the Retreat, i .e. , going down the list and assigning the
Commission appointees in the order of Ward 1, 2, 3, 4, at-large, at-large,
and Mayor. Another alternative is to do a random method by drawing names
out of a hat or similar procedure. In either case, the opportunity to
"trade" names should be available between Councilmembers.
The need for liaison to each of the Policy Advisory Commissions should be
considered by the City Council . The pluses of such a role are that they
provide good communication between the City Council and those Advisory
Boards and Commissions on an on-going basis. It increases the stature of
the Commissions in the policy-making role. However, it does take some
additional time by the City Council to provide that liaison. Normally,
Councils make reappointments each year to the various liaison roles. At
the same time that Council is considering that, it should consider the
liaison needs of the City to the Convention and Visitors Bureau, Economic
Development Foundation, and a potential new downtown development corpora-
tion. The Council should also consider the establishment of an attendance
rule for all Boards and Commissions through a general ordinance which would
apply to all of them.
From time to time, discussions have taken place concerning the advisability
of new Boards and Commissions in the City. Ones which have been discussed
are as follows:
1. Board of Health.
2. A Housing Advisory Committee.
3. A Social Services Advisory Committee
4. A Gifts/Donations Committee
At a meeting earlier this year, the Director of the Health Department sug-
gested that an Advisory Board of Health be considered by the City Council .
The Health Department manages a vast array of service programs for the
general public that include direct medical treatment and care, screening
Council Letter 551
June 8, 1984
Page 2
and prevention programs, and environmental and regulatory efforts. Some of
these services are aimed at the general public, some at target populations,
and some at the business community. A great majority of clients served are
medically indigent citizens who have little capability of seeking service
improvements and being an advocate for seeing that community needs are met.
Limited communication now occurs between the Health Department and these
groups, as well as the medical community, community organizations, and
the business community. The Director of Health has recommended considera-
tion of establishing an Advisory Board to improve communications and allow
input from various groups before program services are finalized. Such a
Board should be composed primarily of citizens-at-large interested in
health. Specific representation could be given to representatives of in-
digents. This Board should not be predominantly physicians, nurses, or
hospital representatives. Representatives from some of the following areas
might be considered: Chairman of Health Committee of Chamber of Commerce;
a physician; a nurse; a dentist; a verterinarian; a nutritionist; a
hospital representative; a labor representative; the Chairman of the Clean
Community Commission; the President of the Sabine Area Restaurant Associa-
tion; a representative from either the Cancer Society, Lung Association,
or Heart Association; and several public members.
The Housing Advisory Committee would be used to further the Council goal of
additional housing efforts in the City of Beaumont to supplement the Housing
Authority's current role. The Social Services Commission has been suggested
in the past as a means of trying to coordinate some of the activities and
funding of the Social Services in this community. The Gifts/Donations
Committee was suggested as a means of giving consideration to what types
of gifts and donations the City should be accepting so as to not accept
items which will become a major drain on the City in the future.
I look forward to discussion at the Work Session on June 12th. If we can
provide additional information previous to that time, please feel free to
contact me.
Karl Nollenberger
City Manager
BOARDS AND COMMISSIONS SUMMARY
No. of Liaison
Organizational Appointment Appointment Members Role Recommended
Reference Power of Chair Auth./Actual Code/Actual Size
Policy Advisory Commissions
1. Airport Advisory Local Code Council Members 10 10 No Yes 7
2. Community Development Block
Grant Citizens Advisory Federal/Local Code Council Council 20 20 Yes No 21
3. Clean Community Commission Local Code Council Council 20 15 No No 21
4. Emergency Medical Services Local Code Council Council
9 9 No No 9
5. Historical Landmark Local Code Council Members 9* 9 No No 9
6. Library Local Code Council Council 9 7 No No 7
7. Parks and Recreation
Advisory Local Code Council Council 9 7 No No 7
8. Planning State/Local Code/
Local Charter Council Council 9 9 No No 7
9. Reinvestment Zone No. 1 State/Local Code Council (7)
Others (5) Council 12 12 No No 12
10. Senior Citizens Advisory Local Code Council Members 15 15 No No 14
11. Transit Advisory Local Res. Council Members 9** 10 No No 7
*6 positions designated by category **1 position designated by category of disabled
Semi-Judicial/Single Purpose Autonomous Commissions
1. Board of Adjustment
(Building) Building Code Manager Members 5 No No 5
2. Board of Adjustment
(Zoning) Local Code Mayor Members 5 No No 5
3. Civil Service State Code Manager 3 No No
4. Electrical Board of Review State Code Manager Members 5* No No 5
5. Housing Authority Local Res. Mayor Mayor 5 No No 5
6. Housing Rehabilitation
Loan Board Local Code Council Members 5 No No
7. Municipal Civil Defense Local Code Manager Manager N/A No No N/A
8. Plumbing and Mechanical
Board of Review Building Code Council Members 7* No No 7
*all positions designated by category
Tax-Exempt Bond Commissions
1. Housing Finance Corporation State/Local/Res. Council Members 7 No No 7
2. Industrial Development
Corporation State/Local Council Members 5 No No 7
3. Multi-Family Housing
Finance Corporation State/Local Council Members 5 No No 7
4. Health Facilities
Development Corporation State/Local Council Members 7 No No 7
Defunct Commissions
1. Charitable Contributions
2. Traffic Safety Support
3. Housing Board of Appeals
r
CALENDAR
* Friday, June 8 - Beaumont Plaza Holiday Inn
7:30 P.M. - Welcome American Association of University
Women State Convention
(Francis Fagg, President)
Sunday, June 10 - Park Central Holiday Inn; Pt. Arthur
3:00-4:00 P.M. - Refreshments
4:00-6:00 P.M. - Speakers & Program
_ 5th Anniversary of Lifemark Recovery
Center, Park Place Hospital
* Monday, June 11 - Family Outreach; 447 Orleans
9:00 A.M. - Meeting
(Suzanne Nichols)
** 10:00 A.M. - Pete Lyday' s Service Center, Inc.
1001 S. 11th; across from Catfish Kitchen
(Don Taylor)
* Tuesday, June 12 - First City Bank
11:00 A.M. - Board Meeting, followed by Luncheon
1 :00 P.M. - 3rd Floor Conference Room
Beaumont Health Facilities Development Corporation
Meeting
1:15 P.M. - Council Chambers
Council Meeting, followed by Work Session
* MAYOR
** COUNCILMEMBER DAVID MOORE
CALENDAR
Page 2
* Wednesday, June 13 - John Gray Institute
9:00 A.M. - Public Hearing - Federal Foreigh Trade Zone
Board
* 2:00 P.M. - New Beaumont Retirement Hotel
Make few remarks - 10th Anniversary
(Gordy Nesom)
* Friday, June 15 thru' June 18 .- Philadelphia
U. S. Conference of Mayors
12:00 Noon - Civic Center
Clean Community Commission Meeting
(Bring lunch - drinks furnished)
Monday, June 18 - Council Chambers
3:45 P.M. - Joint Planning & Zoning Public Hearing
(COUNCIL QUORUM REQUIRED)
* MAYOR
** COUNCILMEMBER DAVID MOORE