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HomeMy WebLinkAboutPACKET MAY 08 1984 . S 1. May 4, 1984 Council Letter 485 Honorable Mayor and Members of City Council Subject: Gulf States Utilities Rate Increase We are recommending that the Council adopt an ordinance providing for no rate increase for Gulf States. This is, we believe, the most prudent course of action for the City, based on the fact that the City must act prior to a de- cision by the Public Utility Commission (PUC) and the Public Utility Commis- sion decision will , as a practical matter, set electric rates in Beaumont. The problem is that if Beaumont adopts rates which are higher than those finally set by the Public Utilities Commission, Gulf States would have the option of imposing those higher rates in Beaumont and charging the lower Public Utilities Commission-set rates in other portions of the Gulf States Utilities service area. The complex and confusing state of the testimony in the case presently con- tinuing in Austin is well discussed by Don Butler in the attached letter. Mr. Butler has been serving as lead counsel for cities in this case. The City Attorneys for Nederland, Groves, Port Neches and Port Arthur will recommend that their cities adopt a resolution providing for no rate increase. Representatives of Touche Ross will be present to provide their analysis of the Gulf States Utilities request in the public hearing and answer any technical questions which may arise. At the close of the hearing, we re- commend that the attached ordinance be adopted. Iii is recommended that this ordinance be approved. Karl Nollenberger City Manager LAW OFFICES GRACE R. BUTLER NS SOUTHWEST TOWER. SUITE Saes p 3 Q 1g$ TELEPHONE GR,,CE HOPffiJI9 CASSTEVEN9 211 EAST SEVENTH STREET PD� 476.6604 STEVEN A. PORTER AUSTIN. TEXAS 78701 AREA CODE 512 TO: CITY ATTORNEYS OF CITIES PARTICIPATING IN GSU RATE CASE RE: STATUS OF CASE DATE: APRIL 27 , 1984 The 1984 GSU rate case has turned into one of the more complicated and confusing proceedings heard by the Public Utility Commission. Part of such problem stems from the fact that this is the first major electric rate case filed under the new provisions of the Public Utility Regulatory Act. Another major problem is the appropriate interpretation of the Public Utility Commission ' s newly adopted fuel recovery rule. This rule has caused problems to both companies and ratepayers at the Commission. Unfortunately, most of the problems in this case are a result of GSU ' s inability to file a well documented rate case and to provide supporting information for same on a timely basi.s .This difficulty has existed with most of the past GSU cases and is probably worse this year than in the past, perhaps because of the other complications. As you may recall, the company requested a second step increase for increased fuel cost commencing in 1985 . At the request of several parties , that portion of the rate case has been dismissed and the company has appealed such dismissal to the District Court here! in Travis County. We are in the process of filing briefs and will argue the case within the next 30 days . The Cities ' consultants have recommended an increase of $17 to $22 million (depending on the rate of return used) for the bulk of the rate case. The PUC staff recommendation has been quite confusing. Originally, it was indicated to be a $41 million per annum rate increase. Later, the recommended increased was reduced to $2 million. Yesterday, the staff indicated that it was now recommending approximately $20 million. I believe all our consultants have done a good job, but later developments may require further consideration. The proceedings will continue on for at least another week. New developments may occur which would indicate additional revisions to GSU 's requested increase. However, you at the local level must be taking some immediate action within 125 days of the company 's filing (May 10 , 1984 ) . Otherwise, GSU would have the right to put the rates into effect immediately. During the course of the proceeding, responses by GSU 's witnesses concerning one aspect of its request have raised serious legal and policy questions. The company has cancelled its proposed River Bend Unit No. 2, a nuclear project. However , the company has calculated an investment in such project of approximately $120 million. It is asking to collect this $120 million from ratepayers over a five year period ($24 million per annum, total company) plus a return on whatever the existing unpaid balance of such $120 million happens to be. However, of this $120 million approximately $80 million is actual investment of the company. The other $40 million (in round figures ) represents a return (including profits to shareholders ) on the $80 million of actual investment during the period of construction. Furthermore, the company will realize certain income tax benefits in the amount of approximately $38 million as a result of its write-off of such unit. But, to aggravate- the problem further for ratepayers, the company 's requested recovery of $24 million per year would have to be almost doubled in order to pay the additional income taxes which would be due as a result of the company collecting these revenues from ratepayers . Our consultants have recommended that the company be allowed to recover its investment in the River Bend Unit No. 2 over a five year period without a recovery of a return on the unpaid balance. This is consistent with the old Commission ' s action on HL&P's Allen ' s Creek nuclear project and other GSU projects . But, a proper interpretation of the new statute leaves considerable question as to whether the company should be allowed to recover any of this amount. The company must show that it was prudent in its planning and management of projects before they can be included in CWIP. The Commission staff has indicated expressly that there is no evidence of such prudence on the part of GSU regarding River Bend Unit No. 2. This is the third of four nuclear projects to be cancelled. They are collecting for the other two. Additionally, to allow collection of this amount would allow recovery of a profit on an investment which has never been included in the company 's rate base either as plant in service or as construction work in progress and, indeed, will never be so included. As indicated above, such recovery would include not only actual investment of the company in such project but a profit on the investment plus an annual return on the unpaid balance not yet paid by ratepayers . Because the Texas statutes require that the company can recover a return only on projects that are used and useful in providing service or those prudently planned construction projects which the company 's financial integrity demands , the recovery in question should be denied because River Bend No. 2 does not meet either qualification. Additionally, based on a new Commission interpretation of the revised statutory provisions on construction work in progress, the Commission staff is recommending a 45% CWIP as compared to our consultants ' recommended 50% CWIP. Disallowance of the River Bend No. 2 amortization and a 5% reduction in CWIP would mean that GSU is entitled to no rate increase in this proceeding. - 2 - Based on what has occurred thus far in the case and an appropriate interpretation of the new statutory provisions , it is my recommendation that we argue that the company is entitled no increase and, further , I recommend that you provide this information to your respective city councils with a similar recommendation of no rate increase for GSU. I will keep you posted as developments occur. In eantime if there are any questions , please advise. 3 - AGENDA ITEX NO ORDINANCE NO. ENTITLED AN ORDINANCE ESTABLISHING THE RATES CHARGED BY GULF STATES UTILITIES COMPANY FOR RETAIL ELECTRIC SERVICE PROVIDED WITHIN THE CITY OF BEAUMONT; ASSESSING ALL EXPENSES INCURRED BY THE CITY OF BEAUMONT AS A REGULATORY AUTHORITY AGAINST GULF STATES UTILITIES COMPANY; AND PROVIDING FOR SEVERABILITY. WHEREAS, on January 6 , 1984, Gulf States Utilities Company ( "GSU" ) filed with the City of Beaumont ( 'City" ) and with the Public Utility Commission of Texas a statement of intent to increase rates; and, WHEREAS, the City Council, after public hearing, has determined that GSU has not proven that the rates they have proposed are just and reasonable and therefore has determined that no rate increase should be allowed; NOW , THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1 . That the rates heretofore f ixed by Ordinance No. 82-112 dated September 21, 1982, shall remain and be in force and effect for electrical utility services furnished within the corporate limits of the City of Beaumont. This ordinance constitutes a final rate determination by the City Council upon the aforesaid application of Gulf States Utilities Company and the rates hereby fixed and established shall be those under which Gulf States Utilities Company shall be authorized to render electrical utility services to its customers in the city. Section 2. That the City Manager be, and he is hereby , authorized to pay Touche Ross and Company fees and expenses charged to the City as approved by the City Attorney , and the City Council finds that said charges were incurred by the City in the exercise of its authority as a regulatory authority pursuant to the Public Utility Regulatory Act. Section 3 . That all costs and expenses incurred by the City of Beaumont as a regulatory authority shall be assessed against Gulf States Utilities Company. Section 4 . That the City Clerk shall serve upon Gulf States Utilities Company a certified copy of this ordinance. Section 5 . That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - - 2 - 2. Play 4, 1984 Council Letter 473 Honorable Mayor and Members of City Council Subject: Wellness Program Implementation The Employee Wellness Program;'s Steering Committee has suggested to the Management Team that certain expenditures be authorized for effective im- plementation of the Wellness Program. These expenditures include the pur- chase of certain exercise equipment to be made available at five sites for employee access; supplies for various kinds of health screenings; printing of educational materials; printing a Wellness Newsletter for all employees, similar to the one now produced by the Health Department for their em- ployees; purchase of self-teaching models (breast self-exam, CPR Resusci- Annie, etc. ) ; and minimal fees to pay speakers for educational sessions and classes. These proposals call for expenditures totaling $24,120. Most of these expenses are one-time expenses. Monies are available in the Insurance Fund to accommodate these needs, pri- marily through the use of funds from the refund of $140,000 for our dental coverage. This element of the Coordinated Employee Health Services Program, in conjunction with the $72,650 allocation authorized March 13, 1984, for expanded health services (a physician and occupational health nurse) and the Employee Assistance Program, would mark the beginning of our comprehen- sive program toward employee wellness. Expenditures would be as follows: 1. Exercise equipment (exercise bikes, mats, weights, benches, home-style nautilus-type equipment at five sites and one professional unit, etc.) $12,850 2. Health screenings materials 1,080 3. Other equipment (breast self-exam model , testicular model , CPR Resusci-Annie, etc. ) 1,200 4. Stress management materials (tapes, players, etc. ) 630 5. Nutrition materials (snacks, juices for events, etc. ) • 1,500 6. Exercise instructors 1,000 a Council Letter 473 May 4, 1984 Page 2 7. Educational Sessions (speakers) $ 2,500 8. Wellness Newsletter expenses 1,500 9. Printing and miscellaneous supplies 800 10. Contingencies 1,000 Total $24,120 It is recommended that these items be purchased out of the $67,000 remaining from the one-time refund of $140,000 received from excess payments into our dental plan. This can be accomplished by authorizing an expenditure of $24,120 from the Insurance Fund. It is recommended that the ordinance be approved. /L 'I Karl Nollenberger City Manager AGENDA ff a� ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL PERIOD COMMENCING OCTOBER 1 , 1983 BY TRANSFERRING $24,120. 00 FROM THE INSURANCE FUND TO THE HEALTH DEPARTMENT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1 . That the budget of the City of Beaumont for the f iscal period commencing October 1 , 1983 be, and the same is hereby , amended by transferring and appropriating Twenty-four Thousand One Hundred Twenty and No/100 Dollars ( $24,120.00) from the Insurance Fund to the Health Department. Section 2 . That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall in no wise affect the remaining portions of this ordinance, and to such end the provisions of this ordinance are declared to be severable. Section 3 . That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 Mayor - 3. May 4, 1984 Council Letter 475 Honorable Mayor and Members of City Council Subject: Establishment of Pilot Health Program At the Council Work Session on May 1st, a discussion was held explaining the establishment of a Pilot Health Program for retirees and/or disabled em- ployees in the Police and Fire Departments. The establishment of such a program is a provision of the current labor contracts for both groups. Draft agreements have been prepared that meet with union and staff approval . The principal provisions are as follows: 1. Prudential will provide medical coverage for all Police and Fire employees retiring after April 1, 1984. The initial term of this agreement shall be from April 1, 1984 to March 31, 1985. 2. All retired or disabled employees shall contribute the fol- lowing: $80 per month for each employee; $150 per month for an employee with one dependent; or $200 per month for family coverage. All monthly amounts paid shall go into the Trust Fund as established. 3. Premium for the first year will be the greater of $50,000 or $600 per month per participant. 4. The one percent deferral of wages will be paid into a Trust Fund to pay premiums and will generate approximately $120,000 per year. 5. The City has further agreed to pay into the Trust Fund. If the Trust Fund should require other monies, a maximum of $20,000 during the 18-month term of the Pilot Health Program. 6. During the course of the extensive discussions between Unions and City staff, both parties agreed to the following changes in the funding for this program: for the Police Union, the City will contribute the one percent deferral from the em- ployees, as well as 5.18 percent of the one percent of wages. For the Fire Union, the City will contribute, in addition to the one percent deferral from employees, ten percent of one percent of wages. In both instances, the City has agreed, in effect, to contribute to the Trust Fund, the amounts of money that would have been contributed by the employer to the res- pective retirement funds of the two employee groups. Council Letter 475 May 4, 1984 Page 2 During the course of these discussions, all parties agreed that the existing union contracts should be modified to reflect the steps deemed necessary to implement this program. Appropriate documents have been prepared for all parties. It will be necessary for Council to authorize the Manager, by re- solution, to execute these agreements. It is recommended that this resolution be approved. I,L�1 tom' Karl Nollenberger City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to execute amendments to the labor contracts with the Beaumont Police Officers Association and the International Association of Fire Fighters, Local 399, establishing a pilot health program for retirees and amendments to the agreements with same to provide for funding for the pilot health program for retirees, substantially in the form attached hereto as Exhibits "A" , "B" , "C" and "D" . PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 - Mayor - 4. May 4, 1984 Council Letter 477 Honorable Mayor and Members of City Council Subject: Highland Avenue TIP Projects Appraisals The Thoroughfare Improvement Program was voted by the citizens in 1980, at a total cost of $33 million for twelve projects to improve traffic flow and re- lieve congestion of major thoroughfares throughout the City. The estimated cost of the Highland Avenue Project is $1.25 million. Right-of-way purchases will generally involve ten feet or less of additional area and will not in- clude structures or trees. As part of the City's Improvement Program, Highland Avenue will be improved by providing a four-lane facility with protected left-turn lanes at two major intersections, Florida Avenue and Lavaca Street. Since the appraisal process is an estimate of value and, thus, an opinion of value, we hire two appraisers to give us a better idea what the market value of a particular piece of property is. This also adds in negotiations with property owners. Proposals are submitted by firms at the City's request and are judged on the basis of cost per hour and the estimated time to complete, and through experience and competency shown by firms in the areas we are con- sidering for acquisition. Taken into consideration are all creditable and qualified firms experienced in the area of eminent domain appraisals. This method of selecting appraisers is used each time appraisals are needed for a project. An attempt is made to also distribute work among qualified firms. The seven firms submitting proposals are: Hourly Rate American Real Estate $45 Cook and Associates 50 Hall and Hall 45 Hare, Burns and Osborne 45 Jack C. Aulbaugh, Inc. 50 M. L. Lefler, Jr. 50 Smith Real Estate 50 American Real Estate and Hare, Burns and Osborne are considered to have pre- sented the most advantageous proposals of the seven firms that submitted pro- posals. Hare, Burns and Osborne is a relatively new firm of qualified indi- viduals who are experienced in residential appraisals. Council Letter 477 May 4, 1984 Page 2 American Real Estate is a large established firm with an experienced staff. They have done little City business during the last three years. Both firms are competent and experienced and their rates are competitive. Each contract would not exceed $7,000. It is recommended that a resolution be passed authorizing the City Manager to execute agreements for appraisal services with American Real Estate and Hare, Burns and Osborne for right-of-way necessary for the Highland Avenue TIP Project. It is recommended that this resolution be approved. �')� r'l'�'p�, Karl Nollenberger City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to execute agreements for appraisal services with American Real Estate and Hare, Burns & Osborne for right-of-way necessary for the Highland Avenue TIP project. Each contract shall not exceed $7,000. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 Mayor - 5. Play 4, 1984 Council Letter 483 Honorable Mayor and Members of City Council Subject: Purchase of Remote Console Radio Bids were received for the purchase of a remote control console radio. This is a replacement item intended to replace an older unit currently in use in the dispatch function of the Police Department. Some $25,000 was budgeted for this replacement in this year's budget. The bids are as follows: General Electric $17,633 Motorola 20,125 Trinity Communications 20,000 The City's communications supervisor has evaluated the bids and recommends the acceptance of the bid from General Electric. It is recommended that this resolution be approved. Karl Nollenberger City Manager *+1 R E S O L U T I O N WHEREAS, bids were received for the purchase of a remote console radio; and, - WHEREAS, General Electric Company submitted a bid in the amount of $17 ,633 ; and, WHEREAS, the City Council is of the opinion that the bid submitted by General Electric Company is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMON : THAT the bid submitted by General Electric Company in the amount of $177 ,633 for the purchase of a remote console radio is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Manor - 1 i 6. May 4, 1984 Council Letter 474 Honorable Mayor and Members of City Council Subject: Annual Contract for Mowing and Clearing As part of the effort that the City has undertaken toward improving the ap- pearance of the community, the City requested bids for mowing and clearing in relation to the weed ordinance that the Council has established. In an effort to involve as many separate contractors as possible into this program, the City was divided into four areas, with bids to be received on the mowing of both vacant and developed lots within those areas. (A map is attached. ) It was anticipated that the bids from the various contractors would be different within the four areas of town and multiple contractors would be used in this "clean community effort". Bids were received from five vendors, as shown below: Vacant Lots Area #1 Area 2 Area #3 Area #4 James Royal Beaumont NB .70/sq.ft. .55/sq.ft. NB B,rignor Dump Truck & Tractor; Beaumont .02/sq.ft. .02/sq.ft. .02/sq.ft. .02/sq.ft. Nick's Grass Cutting Service; Pt. Arthur .0035/sq.ft. .0035/sq.ft. .0035/sq.ft. .0035/sq.ft. Bob White; Beaumont NB NB NB .0069/sq.ft. MHMR Jimmie Adams Beaumont .075/sq.ft. .075/sq.ft. .075/sq.ft. .075/sq.ft. Developed Lots James Royal Beaumont NB .72/sq.ft. .57/sq.ft. NB Brignor Dump Truck & Tractor; Beaumont NB NB NB NB Nick's Grass Cutting Service; Pt. Arthur .006/sq.ft. .006/sq.ft. .006/sq.ft. .006/sq.ft. Bob White; Beaumont NB NB NB NB MHMR Jimmie Adams Beaumont .105/sq.ft. . 105/sq.ft. .105/sq.ft . 105/sq.ft. Council Letter 474 May 4, 1984 Page 2 Contrary to our expectations, the lowest bid for all four areas for both developed and undeveloped lots came from the same vendor, Nick's Grass Cut- ting Service, Inc. The City will arrange with the contractor to mow lots that are in violation of the weed control ordinance and bill the property owner for the service as specified in the ordinance. As per ordinance, there will be a minimum bill to the property owner of $55 if City action is re- quired for abatement. While it is difficult to project activity in the area of enforcement, we estimate, based on past activity, that we will have cut some 1,500 lots, with a total billing of $135,000. It is recommended that the bid of Nick's Grass Cutting Service, Inc. of Port Arthur be approved. ( n r) Karl Nollenberger City Manager r 1 SN, \' AREA itN- RLp .. \ � 1 1i Ir ^G Y� k s a:� I ! Y G M � b�f $ A R E 1 r Ak 1 r e �.r•r C �✓ �. r SEAt,MONT, TEXAS i 1 R E S O L U T I O N WHEREAS, bids were received for an annual contract for mowing and clearing developed and vacant lots; and, WHEREAS, Nick ' s Grass Cutting Service, Inc. of Port Arthur, Texas submitted a bid as follows: Vacant Lots $0.0035/sq. ft. Developed Lots $0.0060/sq. f t. WHEREAS, the City Council is of the opinion that the bid submitted by Nick' s Grass Cutting Service, Inc. is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the bid of Nick ' s Grass Cutting Service, Inc. be accepted by the City of Beaumont and the City Manager be, and he is hereby , authorized to enter into a contract with Nick ' s Grass Cutting Service, Inc. for a term of one-year and in the amounts stated above for mowing and clearing developed and vacant lots within the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. , Mayor - 7. May 4, 1984 Council Letter 481 Honorable Mayor and Members of City Council Subject: Airport T-Hangar Rate Increase In February, 1983, the City Council reviewed the attached Airport Action Plan. This program identified anticipated revenues and expenditures for the Municipal Airport during the next five years. It included a suggested capital improve- ment program and rates for T-hangars and other rental and leases. Following reviews of this plan, the City Council approved the current T-hangar rates on March 1, 1983. Consistent with the Plan, annual adjustments in rates were proposed. This in- cremental increase in hangar rates provides a means for hangar lessees to pay a reasonable share of the revenues necessary for the Airport based on benefits they receive. The existing and proposed rates are listed below: T-Hangar Class Existing Rates Proposed Rates I $105/mo. $110/mo. II 80/mo. 85/mo. III 70/mo. 75/mo. IV 60/mo. 65/mo. V 50/mo. 55/mo. VI 40/mo. 45/mo. The Airport Advisory Committee approved (by a vote of 3-2) the proposed rate increase at their March 14, 1984, meeting. A concern of the two opposing votes was the fact that there had been no major hangar improvements since the last T-hangar rate increase. While it is correct that no major improvements have occurred since the last increase in rental charge, the T-hangar rate schedule, as included in the approved Airport Action Plan, reflects a gradual yearly increase intended to reflect inflationary pressures. It is the further in- tent of the Action Plan to group hangars by Classes I through VI , as reflected in the Plan. This six-class rate schedule for T-hangars was established in a resolution passed by Council on March 1, 1983. When improvements are made to a hangar, an increase in rate is automatic, due to the change in class. It is recommended that the T-hangar rate increase be adopted effective June 1, 1984. • It is recommended that this ordinance be approved. rw Karl Nollenberger City Manager AIRPORT ACTION PLAN 1983 - 1987 The Municipal Airport provides safe and convenient general aviation services for the citizens of Beaumont. The airport supports local businesses, employment and recreational activities. In order that a high standard of excellence is maintained, the operational and financial integrity of the airport is important to its users, Beaumont citizens, and the City's economy. The Airport Action Plan provides a direction for the development and growth of the Municipal Airport. It recognizes the Airport Master Plan, May, 1975 as a realistic planning program. Pursuant to this plan, a capital improvement program for fiscal years 1983-87 has been developed. To partially fund these improvements and airport operation, a service rate schedule for the same period is provided. This schedule recognizes the users of the airport pay a reasonable share of the revenues necessary for the airport. Based on required expenditures and anticipated revenues, a five year financial plan is presented for long range planning. The financial implication of this plan ensures that budget policies are used to direct the management of services provided at the Beaumont Municipal Airport. 1-19-83 l,r.l l.lfi.l. .l+lr+a} !1:,Ii,111 1'i+.li'iillr'.Ai FY 1983 - FY 1987 PROJECT PROJECT SCHEDULE NO. DESCRIPTION COST FY183 FY184 FY18S FY186 FY187 FUTURE 1 Acquisition of clear zones for runways 12 and 30 28,000 $28,000 2 Security fence along Keith Road and terminal area 20,000 20,000 3 Seal-coat paving on runway 12/30 and taxiways 20,000 $ 20,000 4 T-hangar renovations, phase two 80,300 80,300 5 T-hangar renovations, phase three 63,300 $63,300 6 Relocate visual approach slope indicator lights closer to end of runway 12 5,000 5,000 7 Miscellaneous site improvements 20,000 20,000 8 Install electrical system in T-hangars 15,400 15,400 9 Drainage improvements to airport 70,000 $70,000 10 Machine mix, blade, repack base, and reopen turf runway 3/21 50,000 50,000 11 Widen runway 12/30 to seventy-five (75) feet anu taxiway to forty (40) feet and resurface (City Funding Only) 100,000 $100,000 CAPITAL 1NW,WVEMENT PROGRAM FY 1983 - FY 1987 PROJECT. PROJECT SCHEDULE NO. DESCRIPTION COST FY183 FY184 FY185 FY186 FY'87 FUTURE 12 Construct additional T-hangars $250,000 $250,000 13 Pave over-runs on runway 12/30 with full strength paving, and displace the threshold (City Funding Only) 75,000 75,000 ' TOTAL I $'07,mm $48,000i$100,300 1$103,7001 $12O,OOOI$100,000 1$325,000 BEAUMONT MUNICIPAL AIRPORT RATE SCHEDULE FY 1983 - FY 1987 SERVICE RATES ACTIVITY PROPOSED EXISTING FY'83 FY184 FY185 FY186 FY187 T-Hangars Class I $90/mo. $105/mo. $110 mo. / $120/mo. $130/mo. $140/mo. II 40/mo. 80/mo. 85/mo. 90/mo. $100/mo. $110/mo. III 40/mo. 70/mo. 75/mo. 80/mo. IV 40/mo. 60/mo. 65/mo. 70/mo. V 40 1mo. 50/mo. 55/mo. $ 60/mo. VI $40/mo. $ 40/mo. $ 45/mo. Parking Fees Overnight $4/night $5/night $5/night $6/night $6/night $7/night Monthly $15/mo. $20/mo. $25/mo. $30/mo. $35/mo. $40/mo. Fuel Flowage Fees 3�/gal . 3�/gal. 3 0gal. 6¢/gal . 6�/gal. 6 ¢/gal. NOTE: Rate adjustments shall be made for renters providing their own improvements to the proper standards. All improvements become the property of the City upon termination of an agreement. BEAUMONT MUNICIPAL AIRPORT T-HANGAR DISTRIBUTION N0VDIBER 1982 NO. OF CLASS DESCRIPTION HANGARS I Larger size hangars have concrete floor and rau►p, electric door, electrical outlet, and fire alarm system (new hangars) 11 II Standard hangar includes walls, ceiling, door, paved floor, 6 and paved ramp III Standard hangar without paved ramp, or without paved floor 2 IV Standard hangar without door, or without paved floor and 3 paved ramp V Standard hangar without door or paved ramp, or without 13 door or paved floor VI Standard hangar without door, paved floor, and paved ramp 3 TOTAL 38 BEAUMONT MUNICIPAL AIRPORT FINANCIAL PLAN FY 1983 - FY 1987 SMMARY FY 1983 - FY 1987 ACTIVITY FY 183 FY184 FY185 FY186 FY'87 Revenues (Operations) $ 70,900 $ 77,200 $131,000 $1031800 $109,900 Expenses 121,800 177,600 184,800 204,900 159,200 Operations (73,800) (77,300) (81,100) (84,900) (89,200) Capital (48,000) (100,300) (103,700) (120,000) (100,000) NET (GENERAL FUND $ 50,900 $100,400 $ 53,800 $101,100 $ 79,300 TRANS Revenues Percent of Expenses- Operations Expenses 96% 100% 1620 1220 123% Capital $ Operations Expenses 58% 43% 7i% 51% 58 ANTICIPATED REVENUES FY 1983 - FY 1987-7 ANTICIPATED REVENUES FY'83 E:FY 184 FY185 FY'86 FY'87 Contract A Space lease $11,400 $11,400 $12,900 ' $ 13,700 $ 13,700 Fuel Flowage Fees 20500 2,500 4,000 5,000 5,000 Tie-down fees, etc. 5,300 6,000 6,700 7,800 8,800 Contract B Space lease 2,800 2,800 3,400 42200 4,200 Fuel Flowage Fees 2,700 2,700 4,300 5,500 5,500 Tie-down fees, etc. 1,600 2,100 2,500 3,100 3,700 T-hangar rent 28,600 33, 700 39,800 48,100 52,600 Terminal training room rent 900 900 1,000 1,000 1,000 F.A.A. space lease 900 900 900 900 900 Vending machines 400 400 500 500 500 Oil, gas, and mineral lease 13,800 13,800 55,000 14,000 14,000 TOTAL REVENUES $70,900 $77,200 $131 ,000 $103, 800 $109,900 NOTES: 1) Contract A: Assumed 20% space lease increase in FY 1985 2) Contract B: Assumed $1,350 annual increase, according to agreement, in FY 1985 3) A $55,000 oil, gas, and mineral lease bonus is anticipated for FY 1985 ANTICIPATED EXPENSES FY 1983 - FY 1987 ANTTICIPATED EXPENSES FY'83 FY184 FY185 FY186 FY187 Operations Personnel S 39,800 41,800 $ 42,900 $ 44,900 $ 47,000 Supplies 4,200 4,500 5,000 5,500 6,000 Services 29,800 31 ,000 33,200 34,500 36,200 TOTAL OPERATIONS EXPENSES 73,800 S 77,300 $ 81,100 $ 84 ,900 $ 89,200 Capital Improvements Clear zone aquisition $ 28,000 Security fence 20-,00.0 Seal-.coat runway 12/30 and taxiway 20,000 T-hangar renovation, phase two 80,300 T-hangar renovation, phase three $ 63,300 Relocate visual approach indicator lights 5,000 Miscellaneous site improve- merits 20,000 Install electrical system in T-hangars 15,400 Drainage improvements $ 70,000 Improve turf runway 3/21 50,000 Widen runway 12/30 and taxi- way $100,000 TOTAL CAPITAL EXPENSES $ 48,000 $100,300 $103,700 $120,000 $100,000 TOTAL EXPENSES $121 ,800 $177,600 $184,800 5204,900 $189,200 R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby ,eby , authorized to adopt the rental rate schedule for T-Hangars at the Beaumont Municipal Airport as attached hereto and made a part p hereof. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - 8. May 4, 1984 Council Letter 482 Honorable Mayor and Members of City Council Subject: Sale of City-owned Surplus Property The owners of property adjacent to a parcel of City-owned surplus land request the City sell the 40 x 517-foot tract of land located west of Langham Road and just north of the Southern Pacific right-of-way out of Lots 1 and 2, Block E, of the T.H. Langham Estate Subdivision, as shown on the attached sketch. This property was purchased in 1959 for the Missouri Pacific Railroad Re- location west of 11th Street Project, but was not needed for railroad pur- poses and, therefore, not conveyed. This tract is an uneconomic remnant, in that it is a narrow strip of land incapable of being used independently as zoned and by law may be sold to the abutting property owner without being sold by public bid to the highest bidder. The abutting property owners have agreed to pay $5,000 for the property. It is the staff's opinion that the offer is reasonable and should be accepted. This is based on past experience and in discussions with appraisers. The price was also negotiated with the property owners. The property essentially has no value to anyone except the adjacent property owners. City Departments and utility companies have been notified and have no objections to the sale. It is recommended that this resolution be approved. Karl Nollenberger City Manager r 0 c N 88 12'0d'E 625.60' i N.T.S. W I • . 0 a a Q O w O O 0 3 Z m Q A-Z o to 0 � b 0= y a Z I oo Q CQ Z o Q 0 S8el4'Cd'Yl N82°I4 E 4.4 .I g 122.35 z .._ 40• DRAINAGE EASENT N EXISTING o � (DD6) it 0 Southem pacific (100 R/W1 z ® CITY OWNED SURPLUS PROPERTY PROPOSED SELL OF CITY SURPLUS PROPERTY out of Lots I a2 Block E T.H. LANGHAM ESTATE SUB UT Ell NO R E S O L U T I O N WHEREAS, the parcel of land described in the general warranty deed attached hereto as Exhibit "A" was originally acquired for street right-of-way purposes and is no longer needed by the City of Beaumont; and, WHEREAS, said parcel of land, because of its size and shape, is incapable of being used independently as zoned and is an uneconomic remnant and should to sold to the abutting property owner; and, WHEREAS, the abutting property owner is Bill Folmar, Trustee, of Beaumont, Jefferson County, Texas; and, WHEREAS, Bill Folmar, Trustee, has agreed to pay the City of: Beaumont $5,000. 00 for said property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the City Manager be, and he is hereby , authorized to execute, for and in behalf of the City of Beaumont, a general warranty deed in substantially the form attached hereto as Exhibit "A" and in consideration of $5,000. 00. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Mayor - CONSENT AGENDA MAY 8, 1984 * Approval of Minutes. a. A resolution authorizing dedication of easements. b. A resolution authorizing establishment of a utility payment ment a ccount at Beaumont Bank c. A resolution authorizing purchase of a motor scooter for the Police Department. d. A resolution authorizing purchase of an electronic type- writer for the Health Department. e. A resolution authorizing the City Manager to enter into a contract with the U.S. Department of Agriculture, amend- ing the W. I.C. Nutrition contract. f. A resolution authorizing execution of a Memorandum of Agree- ment with the Texas Historical Commission and the National Advisory Commission on Historic Preservation concerning the Kyle Plaza. g. A resolution authorizing purchase of flashing lights and sirens for the Police Department. r a. Play 4, 1984 Council Letter 478 Honorable Mayor and Members of City Council Subject: Dedication of Easements It is requested that a 20-foot strip of land along Pennsylvania Avenue and an 8-foot strip of land along Sabine Pass Avenue be dedicated for street right-of-way purposes. The property was part of the old Pennsylvania School site acquired by the City of Beaumont from the Beaumont Independent School District in 1974 as part of a land trade for a portion of the Multimax site to build a new stadium facility. In 1981, the City sold a portion of the property to the Interna- tional Longshoreman's Association. As shown on the attached plat, the City retained an 8-foot strip on Sabine Pass and a 20-foot strip on Pennsylvania for future right-of-way. On the Official Street and Highway Plan adopted by the City Council in 1973, Sabine Pass is proposed to be an arterial street and Pennsylvania is proposed to be a collector street, necessitating the additional right-of-way. The International Longshoreman's Association is preparing to build on the site. Since the property retained by the City has not been dedicated, they do not have access to a dedicated street. The association requests that the strips of land retained by the City be dedicated so they may proceed with their plans. It is recommended that City Council authorize the City Manager to execute an instrument dedicating a 20-foot strip of land on Pennsylvania and an 8-foot strip of land on Sabine Pass for street right-of-way. It is recommended that this resolution be approved. t Karl NolIenberger City Manager I oId r f vi Q ill 1l i p Y � F O Z t M4 D EU V Z rnLRs1 ,L�•Jt�r—lrztrari-i A M . LOCATION PLAN 4 W 3 5 W Q , 13 � Q Q 9 01. Z Z a . � co j � Q � g Q J 0 5 10 0� O. >- o ° to TRACT A N 0� W ZO a , Z W z W 10 Lam. OLD PENNSYLVANIA a I " 4 II Q SCHOOL TR ACT 20 3 PROPOSED STREET DEDICATIONS OUT OF W. E . JOHNSON ADD , URBAN TRANSPORTATION DEPT. ENGINEERING DIVISION S-I-b4 w � Nib R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to execute an instrument dedicating a 20-foot strip of land on Pennsylvania and an 8-foot strip of land on Sabine Pass for street right-of-way purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 - Mayor - . b. May 2, 1984 Council Letter 472 Honorable Mayor and Members of City Council Subject: Authorizing a Utility Payment Account at Beaumont Bank It has been our practice to open a utility payment account with all of the banks in our service area in order to make it more convenient for our customers to pay their bills. As Beaumont Bank is the city' s newest bank, staff wishes to continue this practice ,and open such an account with them. This resolution will authorize the signatures of Karl Nollenberger, Myrtle Corgey, and R. J. Nachlinger on an account with the Beaumont Bank used to receive utility payments due the City. It is recommended that this utility payment account with Beaumont Bank be approved. Karl Nollenberger City Manager 01717R'17'77) Auk I R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the appropriate city official be, and he is hereby , authorized to open an account at the Beaumont Bank to be used for receiving utility payments due the City. BE IT FURTHER RESOLVED that Karl Nollenberger, Myrtle Corgey, and R. J . Nachlinger be, and they are hereby , authorized as official signatories for the City of Beaumont and they are hereby authorized to sign or countersign each voucher, bond and check :issued by the City of Beaumont on said account. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of i9 - Mayor - c. May 4, 1984 Council Letter 484 Honorable Mayor and Members of City Council Subject: Purchase of Motor Scooter The Beaumont Police Department assigns an officer occasionally to a foot patrol of the downtown area. This service has been well received by both people shopping downtown and the downtown merchants. In an effort to im- prove rove operations, Departmental staff have been looking at alternatives which would increase efficiency and still retain the advantages of this program. Initially, consideration was given to having this officer patrol in a car, but a car patrol would minimize the effectiveness of the patrol ; therefore, it was decided that the most advantageous method of having this downtown patrol would be to place the officer on a small 3-wheel vehicle (motor scooter) . The motor scooter could be purchased for a faily inexpensive amount, give the officer a larger range of patrol , and not involve all auxi- liary equipment necessary for a police vehicle. Communiciation could be maintained with the officer via his walkie-talkie unit and with this smaller vehicle, access to the curb would not be limited. Quotes were received from three motor scooter dealers on the purchase of such a scooter. These quotes were: Triple L Honda; Orange $1,150.00 Leone's Cycle; Beaumont 1,314.25 Port Arthur Honda; Pt. Arthur 1,238.00 It is recommended that Council continue this downtown patrol practice and authorize purchase of a motor scooter from Triple L Honda of Orange, Texas, for $1,150. It is recommended that this resolution be approved. , Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, bids were received for the purchase of a motor scooter for the Police Department; and, WHEREAS, Triple L Honda of Orange, Texas submitted a bid in the amount of $1 ,150 ; and, WHEREAS, the City Council is of the opinion that the bid submitted by Triple L Honda is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid of Triple L Honda in the amount of $1 , 150 for the purchase of a motor scooter for the Police Department is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - d. May 4, 1984 Council Letter 476 Honorable Mayor and Members of City Council Subject: Purchase of Electronic Typewriter Bids were received from four vendors for the purchase of an electronic typewriter for the Health Department. Equipment such as this is extremely beneficial in speeding up typing of letters and documents where storage and retrieval of information is necessary. Bids were received from the follow- ing vendors: Accurate Business Machines Canon Model A350 $ 910.00 Office Development Systems Panasonic Model 708 1,045.00 Precision Office Products Brother Model EM-200 1,187.86 IBM IBM Model 65 1,286.00 The bid from Accurate Business Machines on the Cannon electronic typewriter does not meet specifications in the following areas of: display printer characteristics, triple spacing, proportional spacing, and memory correction capacity. Text printing and editing features such as repetitive printing, merging, sequential search, block move and delete are not included in the Canon typewriter. Staff recommended the low bid as meeting specifications I� from Office Development Systems of Beaumont. It is recommended that this resolution be approved. Karl Nollenberger City Manager Y R E S O L U T I O N WHEREAS, bids were received for the purchase of one electronic typewriter for the Beaumont Health Department; and, WHEREAS, Office Development Systems of Beaumont, Texas submitted a bid in the amount of $1 ,045. 00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Office Development Systems is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Office Development Systems in the amount of $1 ,045. 00 for the purchase of one electronic typewriter is hereby accepted by the City of Beaumont and the City manager is hereby directed to make payment for same upon acceptable delivery . PASSED BY THE CITY COUNCIL of the -City of Beaumont this the day of 19 Mayor - e. May 4, 1984 Council Letter 486 Honorable Mayor and Members of City Council Subject: Amendment to the Women, Infants and Children (WIC) Nutrition Contract The Health Department currently administers a contract between the Texas Department of Health and the City to operate a U. S. Department of Agricul- ture funded WIC Nutrition Program. This is a total cost-reimbursement pro- gram; the City stands no expense. The program serves between 2600 and 2700 participants each month - women who are pregnant or breastfeeding mothers - and children under five years of age. The program serves the high-risk segment of people, in that they are in a rapid growth period. After a child reaches the age of five, they are usually involved in some type of nutritional program in the school . The program also provides food sup- plements and nutritional education to these same people. The Texas Department of Health has initiated an amendment to the existing contract in a general effort to bring all providers in line with the State's new Uniform Contract and Management System. Major changes proposed include: 1. Requiring the City to develop a property management system following their guidelines; 2. Incorporation of new non-discrimination statements; 3. Provision of an independent audit every two years; and, 4. Increasing the allowable reimbursement rates from $8.50 to $8.90 per participant for the first 500 participants; from $6.95 to $7.25 for the next 1,000 participants; from $4.88 to $5.10 for the next 3,500 participants; and from $2.90 to $3.00 for all additional participants. It is recommended that this resolution be approved. kz.� ( aL , , Karl Nollenberger City Manager y R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMO NT: THAT the City Manager be, and he is hereby , authorized to execute an amendment to the contract with the Texas Department of Health for the operation of the W.I. C. Nutrition Program funded by the U. S. Department of Agriculture. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 19 - Mayor - May 4, 1984 f. Council Letter 480 Honorable Mayor and Members of City Council Subject: Historic/Architectural "Memorandum of Agreement" , Kyle Plaza The proposed Kyle Plaza project is part of and is inextricably tied to a "sister project, " Kyle Tower. Each component in both projects is a necessary requisite for and reinforces the others; neither project alone is sufficient for a mixed-use project that relies upon a synergy among its varied uses to achieve success. The Kyle Plaza project is part of a joint development complex that is being divided into two separate IRB components and UDAG applications because of the $20 million capital expenditure limi- tation on IRB projects; the combined Kyle Plaza and Kyle Tower components would have exceeded the $20 million ceiling if they were one IRB issue and UDAG application. Hence, two separate partner- ship entities have been formed with interrelated ownership. Kyle Plaza, Ltd. , is a Texas Limited Partnership that will build and own Kyle Plaza, which encompasses the following components: 'The Kyle Building. A purchase and renovation of a downtown national historic register landmark into a 28, 000 square foot (gross) retail complex with 25, 330 square feet of net rentable square feet. The Kyle Building Parking Garage. The construction of a 360-car elevated parking facility that is directly linked to both the retail area in the Kyle Building and the office space in Kyle Tower. :Both the retail and parking components of the Kyle Plaza projects are functionally, architecturally and economically integrated with a related tandem project, the Kyle Tower, a 134 ,660 square foot office tower that is to be built and owned by Kyle Tower, Ltd. , a Texas Limited Partnership. Because Federal funds are involved in the Kyle Plaza project, Federal historic preservation regulations apply. The Kyle Building :is listed on the National Historic Register (as a part of the '''Beaumont Commercial Historic District") . Therefore, the City :is required to prepare a Memorandum of Agreement (MOA) between the City, the Texas Historical Commission, and the (Federal) National Advisory Commission on Historic Preservation, outlining steps to be taken to insure that the overall design of the Kyle Plaza project is not detrimental to the historic/architectural value of the existing Kyle Building. ''Page 2 It is recommended that execution of the Memorandum of Agreement .be approved. �L t��au"Z"C Karl Nollenberger City Manager cc: Sherell J. Cockrell, Planning Director NO- R E S O L U T I O N WHEREAS, the Kyle Building is listed on the National Historic Register as a part of the Beaumont Commercial Historic District; and, WHEREAS, federal funds are involved in the Kyle Plaza project and, therefore, federal historic preservation regulations apply; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to execute a Memorandum of Agreement between the City of Beaumont, the Texas Historical Commission, and the ( Federal) National Advisory Commission on Historic Preservation outlining steps to be taken to insure that the overall design of the Kyle Plaza project is not detrimental to the historic/architectural value of the existing Kyle Building. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 Mayor - 9• May 4, 1984 Council Letter 479 Honorable Mayor and Members of City Council Subject: Purchase of Flashing Lights and Sirens Bids were received recently for the purchase of undercover sirens and red flashing lights for use in the Detective Division of the Police Department for emergency situations. These types of accessories enable the cars assigned to the Detective Division to operate in certain situations in the same fashion as a regular patrol car. The red light, a temporary stick-on feature, coupled with the siren, allows these units to be used for emergency response. Some $5,500 was budgeted for these purchases in this year's budget. The bids were: 10 Lights 10 Sirens Total Mars Signal NB $2,522.50 $2,522.50 Emergency Products $250.00 2,631.70 2,881.70 Vallan Safety 520.70 6,092.30 6,613.00 Claude Wright 603.00 3,031.90 3,634.90 Rio Radio 528.70 4,935.00 5,463.70 Trinity Communications 300.00 2,620.00 2,920.00 Alamo Fire 375.00 3,826.80 4,201.80 In the evaluation of these bids by staff, the apparent low bid of Mars Signal for the ten sirens was disallowed because of failure to meet specifications with respect to the amperage drawn by the unit. The unit bid draws some 1.2 amps and our specifications call for a 10 amp maximum. The bid of Trinity Communications meets all specifications for the sirens. The quote of Emergency Products for the ten lights was also disallowed because of the fact that the light would require the officer to stop the car and care- fully mount the light square to the roof line. Because of this and the fact that such a requirement is certainly counterproductive to emergency response, the bid from Trinity communications is recommended at a total difference of $50 for ten lights. It is recommended that this resolution be approved. Karl Nollenberger City Manager AGENDA ffEry R E S O L U T I O N WHEREAS, bids were received for the purchase of ten ( 10) complete sets of emergency equipment consisting of undercover sirens and portable, red flashing lights for the Police Department; and, WHEREAS, Trinity Communications of Beaumont submitted a bid in the amount of $2 ,920.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Trinity Communications is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT : THAT the bid submitted by Trinity Communications in the amount of $2 ,920. 00 for the purchase of ten ( 10) sets of undercover sirens and portable, red flashing lights is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 Mayor - i WORK SESSION AGENDA MAY 8, 1984 CITY COUNCIL CHAMBERS 1. Discussion of the City fiscal position. W/S May 4, 1984 1. Council Letter 487 Honorable Mayor and Members of City Council Subject: Summary of City Fiscal Position As we begin the budgetary process for fiscal year 1985, it is appropriate for the Council to take a rather broad look at the City fiscal position from the beginning of this year to the present. It is also timely to review the fis- cal policies adopted as a part of this year' s budget in order to determine if you wish any changes made in these statements. The following information is provided for your review: 1. 1985 Budget Schedule. 2. Council Memo #24. 3. Budget Letter from the 1984 budget. 4. Update of fiscal information with respect to fund balances. 5. Present condition. Karl Nollenberger City Manager r I 1985 Budget Schedule 4/19/84 Presentation of 1985 Budget Schedule Summary of current position. 5/3/84 Budget packages distributed to Department Heads. Preliminary 85 revenue estimates provided. 5/10/84 Budget seminar for individuals involved in budget preparation. 6/8/84 Return completed forms to B & R for review and consolidation. 6/18-22/84 Preview of budget by B & R with Department Heads. 6/25-7/6/84 Manager's review of budget with Department Heads. 7/12/84 9 Months expenditure records delivered to Departments. 7/20/84 Final opportunity for expenditure revisions for FY 84. 7/23-27/84 Final consolidation of budget. 8/7/84 Budget presented to Council. r August 12, 1983 i Council Memo No. 24 Honorable Mayor and Members of City Council Subject: Financial Condition Fiscal Year 1983 A number of discussions have taken place in recent months concerning the City' s financial condition at the present time. The budget which will be submitted to City Council members August 15, 1983 will reflect the current estimates for the financial condition anticipated at the end of this fiscal year on" Sept. 30, 1983 and the projections for. the upcoming fiscal year (Oct. 1 , 1983 thru Sept. 30, 1984) . The financial report which was submitted to Council members earlier in 1983 and dated Sept. 30, 1982, is the most com- prehensive analysis available for the financial condition at the beginning of the current fiscal year. However, by its very nature, the financial re- port is voluminous and detailed to the point of perhaps not projecting to the lay person the totality of our current financial condition. For that �- reason, this memorandum will attempt to highlight important financial in- dicators contained in the financial report. This information is presented for three purposes : 1) to provide an analysis of the October 1st financial condition of the City, 2) to show the trending of operational losses in the last fiscal year, and, 3) to provide a basis for decision making in the 1984 budget. In order to understand the financial condition of the community, two factors must be understood about financial reporting in municipal governments. The financial structure of a municipal government is one of similarity to a con- glomerate in the corporate business world. The City Council acts as the Board of Directors of a number of different companies, all of which maintain their separate financial identity and reporting criteria. The basis of ac- counting in the various "companies" or funds are different and affect the way the reports are interpreted. The General Fund of the City, for instance, uses modified accrual accounting for revenues (recognizing revenues when they are received or assured) and full encumbrance accounting for expenditures (recognizing expenditures when they are ordered rather than received or paid for) . The enterprise activities of the City are on a straight accrual basis of accounting accruing revenues as services are provided and recognizing ex- penditures as goods and materials are received. The enterprise activities also depreciate assets just as if they were a private company and make pay- ments for debt service right out of the enterprise funds. Without going into } Council Memo No. 24 August 12, 1983 Page 2 great detail about the financial differences between the funds , Council mem- bers should be aware that in order to fully understand financial reports of the City, one has to look at both the fund balance and the net cash balance available in each fund. In addition the assets of one fund are not neces- sarily transferrable to another fund in the event of financial problems. The ability to transfer between funds is governed by state statute and home rule charter as well as recognized standards of the National Committee on Governmental Accounting. The flexibility available to the policymakers and management of the City is restricted because of those factors. The financial condition of the budgeted funds of the City as of the beginning of this fiscal year are shown in the table below. It should be remembered that the City has other funds which either are not budgeted funds or are clearina accounts where money is received and transferred to other funds for expenditure. These funds would include general revenue sharing, hotel/motel tax, special revenue funds , certain trust accounts and grant accounts to specifically expend funds of a categorical nature. TABLE I - BALANCES AS OF OCTOBER 1 , 1983 .� Fund Fund Balance* Net Cash Balance* Operating 1) General $ ( 709,853) $ ( 552,606) Funds 2) Community Facilities ( 420,130) ( 359,261) 3) plater Utilities 26,669,328 17,588,245 4) Solid Waste (1 ,254,440) (1,361,204) 5) Municipal Transit ( 240,386) ( 36,734) 6) Equipment Maintenance (1 ,000,565) (1 ,132,532) 7) Equipment Replacement 2,001 ,785 (1 ,057,253) 8) Self-Insurance ( 532,470) ( 515,594) Sub-Total 24,513,269 12,573,061 Non-Operating 1) Debt Service $ 6,028,639 $ 5,835,123 Funds 2) Capital Improvements 16,416,276 23,821,501 Sub-Total $ 22,444,916 29,656,624 Grand Total $ 46,958,184 $ 42,229,685 * ( ) Denotes deficit The fund balance or retained earnings in each fund is the amount of equity in that fund which has not been expended for other purposes. The cash balance shown is the amount of cash left in the fund after consideration of receivables from other Council Memo No. 24 August 12, 1983 Page 3 funds and payables to other funds. Generally the fund balance and the cash balance in general governmental funds are close in balances due to the basis of accounting while the fund balance and cash balance in enterprise funds can be significantly different. The difference in the enterprise funds is due mainly to the different basis of accounting which provides for depreci- ation of assets and payment of debt service directly out of the operating fund. A good example of the wide variances which can occur is the equipment replacement fund which shows a fund balance of $2,001 ,785 while showing a net cash balance of a deficit of $1 ,057,253. There is a fund balance shown because the equipment replacement fund owns all of the vehicles in the city but the negative cash balance indicates there is no money to replace those vehicles even though their undepreciated value is shown as assets on the books. The operating type funds of the City show a total fund balance of $24,513,269 due to the water utilities fund balance of $26,669,328. The same operating funds show cash balance of 512,573,061 due solely to the positive cash balance in the water utilities fund of $17,588,245. The non-operating funds of the r City, specifically the debt service and capital improvement funds boost the total fund balance for all budgeted funds to $46,958,184 and the total cash balance to $42,229,685. The debt service funds and capital improvement funds for the most part are very specifically controlled as to their expenditures due to the restrictions for bond payments and specific criteria included in bond documents when they are sold for capital improvement purposes. Another aspect to be looked at in the financial condition is the previous year's operating statements. The table listed below summarizes the operating statements for fiscal year ended September 30, 1982. TABLE II - OPERATING STATEMENTS ANALYSIS TWELVE MONTHS ENDED SEPTEMBER 30, 1982 Non-Operating Fund Operating Balance Transfers Fund Balance Impact General $ 81 ,385 $ 1 ,185,000 $(1 ,103,615) Community Facilities 27,166 - 27,166 Water Utilities 1 ,982,462 7,595,702 9,578,164 f1unicipal Trash ( 149,059) ( 286,053) ( 435,112) Solid Waste ( 832,346) - ( 832,346) Equipment Maintenance ( 434,834) 250,000 184,834) Equipment Replacement ( 432 ,786) ( 250,000 ( 682,786) Self-Insurance ( 385 ,523) - ( 385,523) P Council Memo No. 24 4uqust 12, 1983 Page 4 It can be seen that every fund except the water utilities fund and the com- 'nunity facilities fund showed an operating deficit for 1982 after consider- ation of non-operating income and transfers. The community facilities fund showed a positive only because of the large transfer from the hotel/motel tax and general fund which still left the fund balance significantly in the hole. The main purpose for looking at an operating statement of this type is to determine whether any trends are in existence. Obviously the trend in the City's budgeted funds was towards larger negative positions. Perhaps the most crucial analysis of the City's current operating condition �gould take the funds which are of a general governmental type and add up the cumulative deficits as of October 1 , 1982. The general fund, community facil- ities fund, equipment maintenance and replacement funds , self-insurance fund and municipal transit fund all rely ultimately on the City's taxing abilities for their financial strength. In addition the City Council should be award that the self-insurance fund of the City does not have reserves shown on its books to pay for the significant amount of expenditures incurred but not paid as of the year end. For instance, if the City were to cease its self-insurance operation as of a certain point in time, subsequent expenditures would be re- quired on the part of the self-insurance fund subsequent to that date for claims of services incurred but not paid and processed. In addition, the self- insurance fund should have enough money on hand to pay deductibles for the liability/property insurance program of the City. In our case it would be ex- pedient to have self-insurance reserves of approximately $2,370,000 to cover claims and deductibles in the health , workers compensation, dental health, property, casualty and liabilities areas. Table III shows the accumulated balances of the City's operating budgeted funds in order to get a true picture of the financial condition. The type of balance shown is based on the more accurate reflection of financial strength for each fund. TABLE III - ACCUMULATED BALANCES AS OF SEPTEMBER 30, 1983 Fund Balance Type of Balance general $ ( 709,853) Fund Balance Community Facilities ( 420,130) Fund Balance Equipment Maintenance (1 ,132,532) Cash Balance Equipment Replacement (1 ,057,253) Cash Balance Self-Insurance ( 532,470) Fund Balance Municipal Transit ( 36,734) Cash Balance Sub-Total $ (3,888,972) Self-Insurance Reserve Requirement (2,370,000) - Council Memo No. 24 August 12, 1983 Page 5 Fund Balance Type of Balance Total General Govt. Operations S (6,258,972) Solid Waste (1 ,361 ,204) Cash Balance Sub-Total $ (7,620,176) later Utilities 17,588,245 Cash Balance Total All Operating Funds S 9,968,069 The general governmental operation funds are shown with cumulative deficits of 53,888,972 based upon totaling of either fund balance or cash balance depending upon the nature of accounting. In addition the self-insurance reserve require- ments of $2,370,000 are shown to show a total deficit at the beginning of this fiscal year of $6,258,972. The solid waste enterprise fund had a beginning year deficit of S1 ,361 ,204 which bring the cumulative deficits in the City's operation to $7,620,176. The water utilities fund had a positive balance at the beginning of this fiscal year of $17,588,245 , which offset the cumulative deficits and left a net positive balance in the operating funds of $9,968,069. A portion of the water utilities fund cash balance were from proceeds of bond sales which can only be expended for capital improvements purposes. As indicated earlier, the City is not totally flexible on its abilities to move from one fund to another; for instance, the charter of the City prohibits more than 20 of the previous year' s revenues in the water utilities fund from being transferred to the general fund of the City. I4ITHOUT THE WATER UTILITIES FUND THE OPERATIONAL FUNDS OF THE CITY WOULD BE IN A DEFICIT POSITION. This situation must be remedied as a major fiscal objective. In addition, it should be remembered that the recent case decided by the U. S. Supreme Court regarding bank property assets eligible for taxation has created an additional one and one-half million dollars of liability on the part of the City of which $1 ,000,000 came from previous years revenues. The general fund deficit balance shown in Tables I and III is larger than previously indicated to the City Council due to a legal opinion from the City Attorney that the unreserved fund balance shown in the financial report should be utilized rather that the total fund equity as previously used. It is our intent to eliminate the deficits in the now combined general fund by the end of the current fiscal year including the pay- i„ent which must be included to repay the banks as a result of the suit. The en- tire amount of the revenue sharing remaining unspent in the current fiscal year will need to be reprogrammed into the general fund for this purpose. In addition the maximum allowable charge to the water utilities fund of $2,050,000 (20% of previous year's revenues) will be included in the revised 1983 budget given to the City Council on August 15th in an effort to offset the beginning fund balances. Council Memo No. 24 August 12, 1983 Page 6 This brings the increase from the water utilities fund in fiscal year 1983 from $1 ,000,000 originally budgeted to $2,050,000. The City currently has $1 ,500,000 in the budget for that purpose. It is anticipated that the maxi- mum transfer from the water utilities fund to the general fund will continue in subsequent years. i anticipate the budget hearings to begin starting with the August 16 City Council meeting. The budget discussions this year will be difficult for the Council . Prior to beginning those discussions , it is important that the City Council members totally understand the financial condition of the operating funds of the City and the severity of the situation. The budget proposal for revised 1983 and projected 1984 was devised with this information in mind. If you have any questions concerning this information, I 'll be happy to dis- cuss it with you at your pleasure. Karl Nollenberger Y City Manager s s C t o "Beaunyont August 15, 1983 Honorable Mayor and Members of City Council City of Beaumont Mayor and Council Members: In accordance with the Charter of the City of Beaumont, I am hereby submitting the recommended budget for the City of Beaumont for the period of October 1 , 1983 to September 30, 1984. In addition, the revised budget for 1983 is in- cluded with this document with the intent that the City Council would readopt the 1983 budget in accordance with these recommendations. The Charter of the City of Beaumont provides that the City Manager shall provide the budget to the City Council with an explanatory budget message. The budget message is intended to contain an outline of the proposed financial policies of the City for the 15udget year and describe important features of the budget plan. 'The City Council is. directed by the Charter to establish the public hearing on the budget and to make sure that the budget shall be on public record and open to public inspection. It is anticipated that the public hearing on the budget will occur this year on August 30, 1983 at 1 :15 p.m. This public hearing will also serve as the required public hearing for the use of revenue sharing funds. It is anticipated that the City Council will undergo a number of workshops to discuss and analyze the budget for the revised 1983 fiscal year and the upcom- ing 1984 fiscal year. The City Council must adopt the budget no later than September 27th as established by the Charter of the City of Beaumont. As prescribed by law, the City Council must certify the new budget and the prop- erty tax levy to be raised for the new budget by the September 27th date pro- vided in the Charter. After the conclusion of the public hearing on August 30th, -the Council may insert new items or may increase or decrease the items of the budget except items in the proposed expenditures which are fixed by law. Before inserting any additional item or increasing any item of appropriation, the Coun- cil must cause to be published a notice setting forth the nature of the proposed increases and fixing a time and place not less than five days after publication -in which the Council will hold an additional public hearing. After the hearing the Council may make determination to make the proposed increase to the budget. In instances where the Council increases the total proposed expenditures, it shall also increase the total anticipated revenue to at least equal the total proposed expendjture. The Council must ultimately adopt the budget by adoption of the appropriation ordinance and the tax levying ordinance. The City is P. O. Box 3827 Beaumont, Texas 77704 Mayor and Council August 15, 1983 Page 2 required to have a balanced general fund and debt service fund whereby the total estimated resources of each fund (perspective income plus cash on hand) will not be exceeded by the total estimated expenditures. The ordinances to adopt the budget and levy have been prepared based on the proposed budget. These ordinances together with the ordinance revising the 1983 budget may be found in the last section of the budget document. The budget document for 1984 is presented in much the same format as last year. The budget for the general and special revenue funds become a legal budget limitation as required by the City Charter while the proposed expen- ditures for other funds are presented in an understandable manner according to the discretion of the City Manager. The budget for the City tends to show the entire financial perspective for the municipal government for funds which the City Council has discretionary responsibilities over. Other funds such as the trust and agency funds and contribution funds are not included in the budget document. The budget format is intended to tie into the annual financial report of the City as closely as possible so that the reader is able to integrate the two documents and understand the complexity of municipal fi- nance. Each activity within the budget provides a narrative on the particular activity covered by the budgeted expenditures. The intent is to provide a budget docu- ment which is oriented toward the elected Council members and citizens. The amount, types and nature of services provided to the community are of extreme Importance to this group while the amount of supplies , contractural services, capital outlay and personnel necessary to provide those services are of extreme =importance to the management team of the City. For that reason the service level provision is highlighted in the budget with a detail of expenditures pro- vided as required by Charter. The City provides its full scope of program activities to the public through a program structure grouping activities together for purposes of economy, like- ness of activities and overall management of these programs. The fifteen pro- gram areas are listed as follows: City Managers Office Planning Legal City Council Support Zoning Administration Legal Counsel Budget & Research Physical Planning & Personnel/Risk Management Economic Development City Clerk Building Maintenance Human Resource Planning Clerk Services Fleet Maintenance Community Development Municipal Dourt Block Grant Administration Mayor and Council August 15, 1983 Page 3 Finance Police Fire Accounting Planning & Budgeting Planning & Budgeting Central Collections Patrol Fire Suppression Purchasing Investigations Fire Prevention - Data Processing Support Services Arson Investigation Debt Management & Maintenance Investment Services Support Services Urban Transportation Code Enforcement Parks & Recreation Transit Building Inspection Park Maintenance Engineering Environmental Control Recreational Programs Drainage Animal Control Art Museum Maintenance Street Maintenance Housing Inspection Community Centers Traffic Engineering Swimming Pools Landfill Operation Golf Course Community Facilities Library Health Civic Center Main Library Community Health Clinic Julie Rogers Theatre Tyrrell Historical Library Environmental Health Harvest Club Miller Branch Nursing & Dental Services Fair Park Coliseum Spindletop Branch Laboratory Vital Statistics Water Utilities Sanitation Health Education Commercial Sales Residential Pick-up Distribution System Trash Collection Production of Water Commercial Collection Sewer Maintenance Water Reclamation Plant The budget process provides the City Council and the city staff an opportunity to reexamine the provision of services within our community. A heavy emphasis on the part of staff has been in the provision of these services in the. inost economical and efficient manner possible. A major emphasis on the part of the City Council should be the examination of the 1983 budget plan in light of service level needs in the community and the financial resources available to --° provide those services. OVERALL BUDGET PERSPECTIVE The most important aspects of budget adoption are the fiscal policies that are inherent to the preparation of the budget document. The statement of those fiscal policies is important so that everyone begins their review of the budget document with the same set of assumptions. Those fiscal policies were the basis for the 11983 budget document submittal . The fiscal policies will cover the following areas: Mayor and Council C August 15, 1983 Page 4 OPERATING BUDGET POLICIES o The city will pay for all current expenditures with current revenues. The city will avoid budgetary procedures that balance current expendi- tures at the expense of meeting future years ' expenses, such as post- poning expenditures, accruing future years ' revenues, or rolling over short term debt, or that rely on accumulated fund balances to meet current obligations. o The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. o The budget will provide for adequate funding of all retirement systems. o The city will maintain a budgetary control system to help it adhere to the budget. o The city administration will prepare regular monthly reports comparing actual revenues and expenditures to budgeted amounts. o Each year the city will update expenditure projects for its enterprise funds for the next three years. Projections will include estimated operating costs of future capital improvements that are included in the capital budget. o The operating budget will describe the major goals to be achieved, and services and programs to be delivered for the level of funding provided. o Where possible, the city will integrate performance measurement and productivity indicators with the budget. REVENUE POLICIES o The city will try to maintain a diversified and stable revenue system to shelter it from short-run fluctuations in any one revenue source. o The city will estimate its annual revenues by an objective, analytical process. o The city will project revenues for its enterprise funds for the next three years and will update this projection annually. Each existing and potential revenue source will be re-examined annually. Mayor and Council August 15, 1983 Page 5 o The year-to-year increase of actual revenue from the property tax will generally not exceed eight percent except in unusual conditions. D The city will follow an aggressive policy of collecting property tax revenues. The annual level of uncollected property taxes will generally not exceed two percent. o The city will establish all user charges and fees at a level related to the cost of providing the services for all programs except those oriented at the youth population and to senior citizens. o Each year, the city will recalculate the full costs of activities sup- ported by user fees to identify the impact of inflation and other cost increases. o The city staff will automatically recommend revised user fees with review by the city council on an annual basis, to adjust for the effects of in- flation on the city's cost of providing services. o The city will set fees and user charges for each enterprise fund, such as water or sewer, at a level that fully supports the total direct and indirect cost of the activity. Indirect costs include the cost of annual deprecia- tion of capital assets. Cash flow needs for bond retirement and capital outlay will become a primary determinant of user charge fees. a The city will set fees for other user activities , such as recreational ser- vices, at a level to support all of the direct and most of the indirect costs of the activity for all programs except those oriented at the youth population or senior citizens. o The city will refrain from the use of one-time sources of revenue to balance the operating budget. The use of general revenue sharing monies for the operating budget will be avoided except under extreme conditions. CAPITAL IMPROVEMENT BUDGET POLICIES C The city will make all capital improvements in accordance with an adopted capital improvement budget. o The city will develop a multi-year plan for capital improvements and update it annually. 1' Mayor and Council August 15, 1983 Page 6 o The city will enact an annual capital budget based on the multi-year capital improvement plan:- Future capital expenditures necessitated by changes in population, changes in real estate development, or changes in economic base will be calculated and included in capital budget projections. o The city will coordinate development of the capital improvement budget with development of the operating budget. Future operating costs asso- ciated with new capital improvements will be projected and included in operating budget forecasts. o The city will use intergovernmental assistance to finance only those capital improvements that are consistent with the adopted capital im- provement plan and city priorities, and whose operating and maintenance costs have been included in operating budget forecasts. o The city will maintain all its assets at a level adequate to protect the city's capital investment and to minimize future maintenance and replace- ment costs. o The city ill Y project its equipment replacement and maintenance needs for the next several years and will update this projection each year. From this projection a maintenance and replacement schedule will be developed and followed in the fleet replacement and maintenance fund. o The city staff will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted to the city council for approval . o The city will determine the least costly financing method for all new projects. o The city will utilize federal general revenue sharing funds, fees from the fire training facility and golf course operation solely for support of capital improvements except under extreme conditions. DEBT POLICIES o The city will confine long-term borrowing to capital improvements or proj- ects that cannot be financed from current revenues. C3 Mayor and Council August 15, 1983 Page 7 o When the city finances capital projects by issuing bonds, it will pay back the bonds within a period not to exceed the expected useful life of the project. o The city will try to keep the average maturity of general obligation bonds at or below 20 years. o Total debt service for general obligation debt will not exceed twenty- five percent of total annual locally generated operating revenue. o Total general obligation debt will not exceed 5.00 percent of the assessed valuation of taxable property. o Where possible, the city will use revenue, or other self-supporting bonds instead of general obligation bonds. o The city will not incur long-term debt to support current operations. o The city will retire any tax anticipation debt annually. o The city will maintain good communications with bond rating agencies about its financial condition. The city will follow a policy of full disclosure on every financial report and bond prospectus. RESERVE POLICIES a The city will attempt to establish an emergency reserve to pay for needs caused by unforeseen emergencies. This reserve will be maintained at a level adequate to meet cash flow needs of the general operating fund with- out using tax anticipation certificates. o The city will establish a contingency reserve to provide for unanticipated expenditures of a nonrecurring nature, or to meet unexpected small increases in service delivery costs. This reserve will be maintained at three percent of the general operating fund expenditures. o The city will establish an equipment reserve fund and will appropriate funds to it annually to provide for timely replacement of equipment. o The city will establish a self-insurance reserve and will accumulate funds to adequately maintain the reserve at actuarially determined levels. Mayor and Council C August 15, 1983 Page 8 INVESTMENT POLICIES o The city will make a cash-flow analysis of all funds on a regular basis. Disbursement, collection, and deposit of all funds will be scheduled to insure maximum cash availability. o When permitted by law, the city will pool cash from several different funds for investment purposes, o The city will invest at least 98 percent of its idle cash on a continuous basis. o The city will analyze market conditions and investment securities to determine what yield can be obtained. o The city will obtain the best possible return on all cash investments. o The accounting system will provide regular information concerning cash position and investment performance. 0 The city will make arrangements with banks on a contractual basis for a specified period of time and with specified fees for each service rendered. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES C1 The city will establish and maintain a high standard of accounting practices. Cl The accounting system will maintain records on a basis consistent with ac- cepted standards for local government accounting. a Regular monthly and annual financial reports will present a summary of financial activity by major types of funds. o Where possible, the reporting system will also provide monthly information on the total cost of specified services by type of expenditure and, if neces- sary, by fund. o An independent public accounting firm will perform an annual audit and will publicly issue a financial opinion. It is vitally important for a city to ascertain its long-term financial plans prior to developing annual budgets. While the impact of today's financial environment is significant, it does not release us from attempting to come to grips with a long-term perspective. C' Mayor and Council August 15, 1983 Page 9 The recommended budget for 1984 is in the total amount of $120,000,087 ($75,655,335 operating budget and $44,344,752 capital budget) as compared to the 1983 budget of $71,408,500. The revised estimate for 1983 expendi- tures is now forecast at a level of $71,460,181. This is $51,681 above the original 1983 budget projects. The proposed 1984 budget continues to provide a high level of services to the citizens of Beaumont but recog- nizes the financial difficulties which have been faced in the last few years. GENERAL FUND The fiscal year 1983 and 1984 budgets in the general fund are balanced by virtue of anticipated revenues and fund balance exceeding expenditures in each year. Revenues in fiscal year 1983 are anticipated to be $39,005,500 with expenditures of $37,722,155. This operating surplus for the year of $1,283,345 will offset the beginning deficit of $995,192 and leave a fund balance of $288,153. In 1984, the revenues of $39,995,500 will be adequate in conjunction with the beginning fund balance of $288,153, to fund the anticipated expenditures of $39,283,435. This leaves the ending fund bal- ance on September 30, 1984, of $1,000,218. A number of major changes in the current financial plan were necessitated in order to carry out this revised 1983 and budget 1984 general financial plan. First, all of the general revenue sharing remaining in 1983 will have to be allocated to the general fund in order to prevent a deficit at the end of the fiscal year. This results mainly from the recent court case which provided that certain types of bank assets are not available for inclusion in market value of the banks. It will be necessary to in- clude a reserve in the financial statement for 1983 to recognize the adverse impact of that court case on the City's general fund. In addition to 1983, all of the general revenue sharing for 1984 consisting of $1,525,000 will be transferred to the general fund of the City. That will leave no general revenue monies available for capital improvements in the City for 1984. Recently, the City Council approved the issuance of $2,350,000 worth of landfill bonds which freed up $570,000 of money which originally came from the general fund to help support the landfill deve- lopment. This $570,000 will be transferred in 1983 to the general fund it order to alleviate potential deficits at the end of the 1983 fiscal year due to the reduced amount of franchise taxes received, reductions in sales tax and adverse impact of the fire arbitration award. In addi- tion, it leaves a fund balance at the beginning of 1984. The State Legis- lature recently allowed local governments to increase the hotel/motel tax from 4% on rooms to 7% effective September 1, 1983. The occupancy tax increase is included in the 1984 budget revenues with a resultant in- crease in revenues of $500,000 in the 1983 fiscal year to $950,000 in the 1984 fiscal year. This will allow the City to finance all the costs of community facilities, the Convention and Visitors Bureau, local Mayor and Council C August 15, 1983 Page 10 museums and the Southeast Texas Arts Council from the 7% hotel/motel oc- cupancy tax. The increase in the occupancy tax relieves the general fund of $300,000 of support to the community facilities operation. In prior years, the City has transferred one million dollars of revenues from the water utilities fund to the general fund in recognition of the administrative cost provided by the general fund to this enterprise opera- tion. The Charter provides that the City may transfer from the water utilities fund to the general fund an amount of money equal to 20% of the prior year's revenues and those sums shall be in lieu of taxes, street rentals or other contributions to the general administrative expenses of the City. As part of the revised budget of February, 1983, the City Council increased that amount to $1,500,000. It is proposed in the revised budget that the full 20% of prior year's revenues be transferred in 1983 of $2,050,000 and increased to $2,200,000 in 1984. In addition, a fran- chise tax on commercial sanitation companies operating within the City has been budgeted in 1984 of $100,000. The general fund budget of the City is a decreased services budget in terms of provision of services in 1984 as proposed. Salary increases are included in the budget for municipal employees effective April 1, 1984 at a 3% ad- justment factor. No salary increases would be given until that date. In addition, the past City practice of paying 100% of employee health insurance cost would be changed effective October 1, 1983. On that date, the policy of charging $5.00 for one dependent and $20.00 for more than one dependent would be implemented for City employees. One new position is proposed in municipal court operation, replacement for a part-time position recognizing the fact that this operation produces revenue to the City in excess of its cost implications. Forty-four positions have been eliminated in the General Fund in an effort to balance the 1983/84 budget in areas of: City Manager's Office (2) ; Building Maintenance (6) ; City Clerk (1) ; Finance (2) ; Police (9) ; Eire (8) ; Urban Transportation (4) ; Parks and Recreation (12). In other areas, expenditure cut-backs have been effectuated and revenues increased. Effective, January 1, 1984, the Social Security Option 2 Plan which the City has been operating under will no longer be allowable under federal guide- lines. This plan allowed the employer to reduce its cost by paying both portions of the employees social security tax, thereby relieving the em- ployee of the reduction. When the plan was implemented a few years ago, -the City employees took a salary reduction of an equivalent amount equal to -the tax paid by the City. The total liability to the City for the nine months of the fiscal year from January Ist to September 30th is $125,000. That additional cost is included in the general fund expenditures. The greens fees which the City receives from a contractural relationship on -the golf course have been accrued to the general fund in the last few years. It is proposed that those green fees be reallocated to the capital �., improvement budget for golf course improvements in the future. In ad- (` dition, the approval of beer sales at the golf course is being recommended Mayor and Council August 15, 1983 Page 11 with the profits from the beer sales to be allocated to golf course tourna- ments. This will give the golf course operations an ongoing revenue source to make improvements in order to protect the City's investment in the golf course facility. In addition to financing the community facilities out of the occupancy tax entirely in 1984 fiscal year, it is also anticipated that the event income would go from $400,000 to $514,000 due to increase in charges at the facilities. Every attempt has been made in the reallocation of the financial plan to avoid one-time sources of revenues and one-time deferrals of expenditures in all cases except to finance one-time finan- cial problems such as the recent bank case and building up of a fund balance in the general fund. A strong emphasis has been made in the budget to provide accountability for t:he budget allocations. All budget submittals have been reviewed inten- sively with departments and revised by the departments to realistic budget allocations. In addition, the former account called "City-wide Charges" has been eliminated with the specific items under that account allocated to various budgets depending upon where the most direct responsibility for control of those expenditures would lie. A new internal service fund has been formed called the "Central Services Fund" to account for purchases of supplies and provision of duplicating and printing to operational depart- ments. Departments will be charged directly for the services which they utilize in that regard in order to effectuate some cost control provisions. Without the alterations in the budget outlined above, a status quo budget for 1984 would have resulted in an operating deficit of $3.3 million. The general fund as proposed to the City Council is balanced, if all the provisions of the plan are adopted by the City Council . However, two aspects of the plan provide great concern for the long-range financial planning of the City. The first involves the use of fund balance to finance the 1984 budget resulting in a fund balance at the end of the year of $718. That reserve for contingency is not adequate in light of the $39,874 million budget of the City. Secondly, the use of general re- venue sharing in the general fund eliminates the only available general source for ongoing capital improvements in our community. The two items together amount to $1.7 million. It is important for the City to re- capture those funds to retain a fund balance and a capital improvement budget. To that end, the City staff is continuing to work on the 1984 budget and will be submitting a large budgetary adjustment package to the City Council during 1983/84 to adjust for an additional $800,000 of operating condition. It will become necessary to adjust services to the community if those alternatives are selected by the Council . No increase in the property tax rate has been included in the 1984 budget. An on- going productivity effort on the part of the City staff will be continued with anticipation of savings in the 1984 budget year to offset a portion I Mayor and Council C August 15, 1983 Page 12 of the $1.7 million outlined above. However, it is difficult to achieve that amount of savings in such a short period of time. When the additional alternatives are completed, they will be submitted to the City Council for consideration. WATER UTILITIES The water utilities fund has projected revenues in 1983 fiscal year of $11,080,000. This compares to expenditures of $11,517,902 for an operating deficit of $437,902. However, the water utilities fund has a beginning fund balance of $7,977,902 to absorb the operating deficit. It is anti- cipated in 1984 that the water utilities fund would have revenues of $13,110,000 and expenditures of $13,017,250. The operating surplus of $92,750 would leave the fund balance at the end of 1984 of $7,632,750. An operating surplus has been accumulated in the water utilities fund to offset capital improvement needs as it relates to the sanitary sewer system and to provide balances for the City to operate within the 1984 revenue year. Revenues in the water utilities fund will necessitate a rate increase in both water and sewer services. The rate increase would be $1.00 on the minimum bill which currently consists of $4.00 for water and sewer combined. In addition, a 20% increase in the variable rates would be needed. The water service rates start off at 86¢ per thousand gallons and reduce to 63¢ per thousand gallons for large users on a stair-step approach. The sewer rates start at 74Q per thousand gallons of water usage and remain the same regardless of amounts utilized. The sewer rates are based upon average monthly usage for December, January -and February in order to eliminate the problem which would result during the summer of water being used for irrigation. The rate increase will preserve the operating position of the water utilities fund for reserve purposes and for matching with the anticipated federal grant for storm and sanitary sewer separation. An ongoing program for capital improve- ments in the amount of $510,000 for replacement of lines not funded under the federal grant is included in the budget. SOLID WASTE FUND The solid waste fund is projected to have revenues in 1983 of $4,311,000 and expenditures of $4,284,700. The operating surplus of $26,300 will offset some of the deficit of $1,251,400 which existed at the beginning of the 1983 fiscal year leaving a fund deficit at the end of the year of $1,225,100. In 1984, it is projected that revenues in the solid waste fund will equal $4,913,000 with expenditures of $4,743,000. The opera- ting surplus of $169,950 will help offset the $1,225,100 beginning fund balance deficit. In order to achieve the revenues outlined above, it will be necessary to increase the residential sanitation fee from $7.00 C' Mayor and Council August 15, 1983 Page 13 per month to $9.60 per month. The residential sanitation service currently costs the City $7.37 per customer per month. In addition, the trash col- lection service provided to the citizens will cost the City $2.20 per customer per month. A senior citizen discount program will be initiated for low-income seniors reducing this monthly payment from $9.60 to $8.00. In prior years, the City has been able to subsidize the residential sanita- tion fees by profits from the commercial sanitation business and by accumu- lating operating deficits. The sanitation fund has been in existence for only three years prior to the current fiscal year and has accumulated de- ficits of $1,251,400. The commercial closed container service will be Eliminated October 1, 1983, eliminating the deficit which was projected for future years and helping to offset the fund balance by sale of the equipment and containers. In addition to opening a new landfill in 1984, the City must take on the obligation of closing the old landfill in conjunction with state regula- tions. $530,000 worth of close-out costs have been included in the land- fill budget for the old landfill located off of Pine Street. In addition, $360,000 of debt service costs is included in the budget for the new $2,350,000 of certificates of obligation being issued by the City for landfill development cost. The beginning operating deficits, the competi- tive nature of commercial sanitation in Beaumont recently and the neces- sity of closing out the landfill in addition to opening a new landfill have all combined to have significant impact on the revenue needs of the solid waste fund. DEBT SERVICE The debt service fund of the City of Beaumont consists of general obliga- tion debt financed by the property tax and revenues provided from other funds of the City. Bond interest payments in 1983 of $9,193,791 are being financed by $7,604,000 of revenue. This will reduce the fund balance at the end of fiscal year 1983 to $4,439,000. In addition, debt service in 1984 will amount to $9,495,000 with revenues of $8,185,380 which will reduce the fund balance by the end of fiscal year 1984 to $3,129,380. It is recommended that the tax rate for 1984 be increased by one cent per $100 of assessed valuation in line with the discussion during the recent bond election approving the $16 million storm drainage bond issue. In addition, it will be necessary in 1985 fiscal year to increase the debt service by an additional two cents per $100 assessed valuation. A long-range deby service plan is included in the budget document for the City of Beaumont. This anticipates a debt service maximum of twenty- seven cents per $100 of assessed valuation once it is reached in fiscal year 1985. Mayor and Council August 15, 1983 Page 15 SUMMARY The 1983 revised budget and 1984 budget for the City of Beaumont are a period of fiscal austerity on the part of the City government. It is imperative that the City eliminate accumulated operating deficits which have plagued the City operation in recent years. It is anticipated that, by the end of 1984, all of the operational funds of the City except solid waste and fleet maintenance should be in a solid operating position. How- ever, to do so will require use charges increased in the water, sewer and solid waste areas. At the same time, the general fund will have to receive additional attention in the upcoming weeks if the general revenue sharing allocation is to be put into a capital improvement program. During this severe financial period, employee compensation will have to be deferred in an effort towards revitalizating all the funds of the City. In addition, the elimination of 58 positions in the 1983/84 budget are necessary parts of the fiscal effort. The working effort put in by all the management employees in the City deserves the appreciation from my office. The Director of Finance and Assistant City Manager, along with the secretarial staff put countless hours into this budget document. Hopefully, the 1984 budget will provide the City Council with good background information for discussion of the financial fiscal goals of the community. Respectfully submitted, r Karl Nollenberger City Manager KN:dj COMPARISON OF BALANCES Budgeted and Actual for Fiscal 1984 Budgeted Actual Variance Beginning Beginning Favorable Balance Balance (Unfavorable) General Fund $ 288,153 $ 424,002 $ 135,849 Revenue Sharing - 47,535 47,535 Hotel Motel - (78,560) (78,560) Water Utilities 7,540,000 8,997,417 1,457,417 Sanitation (1,225,100) (1,185,940) 39,160 Transit - - - Fleet Maintenance (691,500) (1,121,215) (429,715) Fleet Replacement (745,000) (466,843) 278,157 Debt Service 4,439,000 4,270,788 (168,212) Insurance (238,,000) (280,336) (42,336) Total $ 9,367,553 $103,606,848 $ 1,239,295 May 4, 1984 Council Memo Honorable Mayor and Members & Council Subject: Monthly Financials Attached are the statements of revenues and expenditures for all funds by department and division for the month of March, 1984. The information contained in these reports reflects activity for the first six months of fiscal year 1984. Findings of interest or concern which are relevant through this period are listed below. General Fund General Fund revenues through this period amounted to $22, 556,182 or about 56.3 percent of the budgeted total of $39,995,500. Based upon current experience, total revenues for the year are estimated to come in at about $40,027,500 inclusive of $280,000 which should be reserved pending final resolution of the dispute about the taxability of bank-stock. Expenditures through this period amounted to $17,975,109 or about 45.5 percent of the approved budget of $39,463,423. Department heads have been reviewing their operations to provide the first estimates of expenditures anticipated for the year. A summary of estimated expenditures indicates that expenditures will total $39, 248, 175 and underrun the budget by $215,248. Sales tax revenues as can be seen in the attached analysis continue to come in above the targeted level. Hotel-Motel Tax Fund As previously noted, the final resolution of the Sheraton case will significantly impact this fund as well as the General Fund to which these funds were channeled this year. Current estimates indicate that should the Sheraton not pay the City, total revenues will come in at about $750,000 or about $200,000 below the budgeted amount. In addition, this Fund's beginning balance due from the Sheraton amounts to another $78,560. Because payment is so uncertain, it seems prudent to anticipate the worse and plan accordingly. 'Therefore, consideration should be given to funding the uncollectible Sheraton account from other sources as a one time expense and then sharing the remainder of the shortfall with the other beneficiaries of these funds. Due to the fact that the Arts Council's numerous member organizations nave already received funding or made commitments, I feel that the City should fund their one-seventh share allocated for this year as an additional one time expense. Council Memo May 4, 1984 Page 2 Water Fund Water Fund revenues through this period amounted to $5,766,861 or about 43.9 percent of the budgeted total. Water Fund expenses through this period amounted to $5, 503, 566 or about 42.2 percent of the total approved budget. Revenues over expenses through this period amounted to $263,295. Revenues and expenditures have been running below budget due to the less than anticipated sales and consumption of water. Water consumption will probably increase as we move into the warmer, drier periods this Sumer, but we are currently estimating that total Water Fund sales revenue will total $11,857, 680 or underrun the budget by about $1,252,000. Of course, expenses associated with water production would also be reduced and we do not anticipate any real problems with this Fund at this time. Sanitation Fund Sanitation Fund revenues through this period amounted to $2,601,298 or about 52.9 percent of the budgeted total of $4,913,000. Revenues continue to be very much on line with the budget at this time. Fund expenditures through this period amounted to $2,216,074 or about 46.7 percent of the budget. Revenues over expenses through this period amounted to $385, 224 and continue to run at a satisfactory level. Interest and Sinking Fund The status of this fund remains unchanged from last month. The impact of interest revenue associated with the sale of bonds remains undetermined. We will continue to monitor and report upon the status of this fund. Other Rinds The remaining funds appear to be in satisfactory condition at this time. r Karl Nollenberger City Manager PERIOD ENDING: 9/7,0/873 PACE FUND: F-01 GENERAL FUND CITY OF FFP,lit'll-Itil [-:UKRENI YEAR REVENI-IF i t-itif-AREI, TO FA-15GFT WITH PRIOR YEARS 17OMPAREn TO T&TA rMJ FATNOW.; FOR PERIOD ENDING I I -:I , I v�::4 ACCT FY 84 THRU MAR THRU is OF THRU X OF FY81-87: NO DESF:R I PT I ON BUDGET MAR FY 84 is BUD ilAR FY 83 TOTAL MAR FY 22 TATM, AVF. ----------- ------------ ------ ------------- 11000 GENERAL. PROPERTY TAXE 12,250,000 11,8054 224 96.3 11,390,060 94.6 1105%095 96.5 96. ANIER TAX ASSOC. REVE 50,000 1!-j (i.0 -1,94 0 1.8 4L, '47 32.9 21.:.-.: 10000 TAXES 1,:;00,000 11,:0:;,2_=;9 96,Ct 11.1 3 1 93.4 11055,338 97.4 95. 12100 FRANCHISE-GSU 95N 000 12200 FRANCHISE-SOUTH. BELL 490,000 438,002 R9.3 4297501 100.0 396,095 100.0 71.2 12300 FRANCHISE -ENTER 485,000 12400 FRANCHISE-CABLEVTSION 75,000 68, 115 100.0 66.2 12500 FRANCHISE- SANITATION 1001000 6-992 6.9 12000 GROSS RECEIPTS TAX 4,100,000 444,994 10.8 507,616 13.7 8967095 17.8 1 1. 7) 13100 RETAIL SALES TAX 9,000,000 4,312,'754 47.9 39N 862 50.7 4,&--1 4,90'.5) 52.2 I'-,0(,-.I() SALES & USE TAX 91 000,000 4,*--.'12,954 47.9 4,390,S6.2 50.7 4, -/ 52.2 46.0 14101 1 NDU:=-;T. E,I ST. I-MOB I L 3,013,000 1,u 0 3 894705) 14102 1 HDUST. DIS.T.2-TEX GU 787:300 237235 33.3 11.(:) 1410:3 INDISF.J. DIST3-HOUSTON 258,000 800 0.3 457450 A3.3 20.0 14104 INDUST. DIST.4-BETHLE 88 7 50C) 29,523 33.3 27,852 33.3 26,275 33.3 33. -, 14105 1 NDUST. DIST.5-El duP 851,500 283,849 33.3 267,782 33.3 252,624 33.3 2.2. : 14106 INDUST. E,I ST.6-GSU 237,500 51,536 21.6 79, 166 33.3 79, 166 33.3 22.2. 14107 INDUST. DIST.7-GOODYE 355,500 118,505 23.3 111,797 33.3 V5,469 33.3 33.*--: 1410:31 INDUST. DIST.8-OLIN C 46.000 15,413 33.5 14,540 33.3 137717 33.3 22..,::.: 14109 INDUST. DIST.9-SWIFT 17, 169 50.3 16.2 14110 Ai%CO TEXAS REFINING 123,600 417214 33.3 38,881 33.3 36,681 33.3 1.41,11 AHERICAN RICE GROWERS:, 2,000 °_;41 3--.,.3 541 33.3 QW-1, 14112 IND. PAYMENT-PENNWALT 121,500 157212 33.3 367041 33.S 14,-T)() HOUSING AUTHORITIES 247600 INDUSTRIAL PAYMENTS _,200,000 1,545, 174 29.7 578,772 11.9 1,5307376 32.6 ._2. 21000 BUSINESS LICENSES 1047400 94,931 90.9 38,487 • .9 37,336 63.7 60.0 221ol BUILDING PERMITS 275,000 146,553 53.2 115,223 48.3 56,565 33. 1 41..? 22102 ELECTRICAL FEES 65,000 547989 84.5 247636 A2.5 18,095 -8 2210:-, PLUMBING PERMITS 35,500 297357 82.6 14,663 40.6 97622 37.6 40.9 22104 GAS INSPECTION 6,000 3,792 63.2 2,430 36.9 2,274 52.2 41.cl 22W5 DI LAP.BLDG. DESTRUCT. 31500 4, 187 119.6 1,687 52.0 17 100 29.2 4 2.S 22106 PIPELINE CONSTRUCTION 22107 MECHANICAL PERMITS 357000 287273 80.7 13,347 39.4 12,659 47. 1 44.2 2210E: FIRE ALARM SYS. PERM 200 11016 5,0,8.2 108 2 190 40.6 30. 22109 BOARD OF ADJUSTMENT F 10 5o.o 22900 OTHER NUN-BUS. LIC.I&P 11,000 51055 45.9 4,736 48.7 4,960 54.3 49.3 LICENSES & PERMITS 535,600 368, 156 68.7 215,330 48. 1 143,002 41.9 47. .1101 GARBAGE COLLECTIONS S97 F,FRTI-lri PAGE 2: FI-IrJrl" F-61 I-iFt,JFRAL, FUND CITY OF PF,",UMFINT UR'RENT YF,'%R' !F it:[ ARET-f Ti'. FUUT-lrET WITH PRIOR YFAR"2 i-.0HP(W•:17D -o-j Ti-,,Ti^,I,- FOR FER.T,01[i ENDINCi rvj�,r',j :,-:1 J,p,=:4 ACCT FY 84 THRU MAR THRU X OF THRU % OF FY 1-57: NCI Fj E!.-,C.:R I F'l I I-i N BI IDGET MAR FY R4 "I BUD MAR FY 83 TOTAL MAR FY 82 TOTAL._ AVE. I I Co 3virqi-rATli.,N 17HARGE-S 397 22000 HEALTH 1 3 B(-)0 48,S78 26.3 51,044 45.6 27,078 38.8 41 .4 32C,C)0 FNVfRFiN•lENjjjL CC.INTRGL 97,5 0 0 18,397 18.8 27,028 44.9 12,700 37.0 41.0 FlIBLIC: SAFETY & COURT 1.4=:,GOO E:6-016 65.5 7, 175 43.3 1 0,51 9 46.3 51 .(-) -:56C)C) 1-:1-fNMI-INITY DEVELORONT 30,700 10,314 24.2 31552 am.9 4,002 39. 1 29.4 F I NANCE 42.00o 1.2,711 so.2 14,743 45.5 12,463 27.8 4 3'7000 URBAN TRANS. 76,000 340% 44.6 32,099 49.4 36,090 50.2 47.::: 30mo ODER 16,500 91101 • 9. 1 61669 48.0 4,210 43. 1 44.'7 :!556(i0 USER C X) USER CHARGES 591'! 219,723 37. 1 142,03 45.6 107,266 42.7 41.7 41100 MOVING VIOLATION FINE 11196,000 5787960 48.4 575,716 49.3 503,559 44.9 47. 1 C. 41 20) RIMlN,fA.- VIOLATIONS 135,000 R121484 61.0 647945 44.7 60,609 52.8 45.5 41300 ILLEGAL PARK INI-3 FINES 150,000 437 162 28.7 121,522 71.3 547242 49.4 56.C) 4140) CHEEK SERVICE C.HAR13ES 1.5o0 540 '7;6.0 925 49.9 :395 34.3 45.0 4.1600 Ni-IN-i-XIMPLIANCE FEES 16,000 1on473 115.2 7,720 47.2 5,814 38.7 43. 1 4200C.) L I PRORY 28:,,7,o o 12,33t 43.2 13,319 47.9 97446 42.0 4 A. 4(.-1001-) FIKv.!-z., & FOREITS 1,5'2!7 7 000 725,921 A8. 1 7EA, 149 51 .3 634,066 45.2 47. ` 1100 C.:01-IMI.-INITY CENTERS Is,(.-,)()C) =:,6114 47.8 6,340 51.8 7,572 55.7 52.4 7. SWIMMING POOLS' 11,000 30 0.7 0.:2 '7T'I.-.'RT FEES 98 1 500 54,434 55.S 61,451 51.4 52,767 57.4 54.x. `.,1i>0) RECREATIONAL ACTIVITIES 127,500 63,089 • 9.4 67,791 49.2 60,369 55. 1 -2_.2- 521)1. EVENT INCOME-CIVIC: CE 220,000 1247342 56.5 114,361 6• .5 64.5 52102 EVENT INCOME-COLISEUM 20,000 -,0:35 15.4 1:3.2 1:_:.:- ?2103 EVENT INCOME-HARVEST 457000 227496 49.9 18,919 47. 1 47. 1 52104 EVENT INC--'0ME-Y,'lBL. BL.D 101000 49.73 2,401. 74. 1 74. 1 521 C;5 EVENT INCOME - RIVERB 3,000 52!Xlo CONCESS I ONS 170,000 85,E:36- 50.4 56.4 56.4 52600 PARKING 59,000 24,968 42.3 22,611 49.1 49. 1 52700 BOX OFFICE CHARGES 151 1 000 2:3 51.4 4,028 39. 1 09. 1 (m) COMMI-INITY FACILITIES 539,000 277,886 51 .5 236,500 56.8 5 6. 61000 FEDERALLY SHARED REVE 17525,000 762,499 49.9 6:-:0001 STATE ORANT.S' 7,317 13.6 3.:z: 64f)(10 LOCAL GOVERNMENTAL LIN 17-4,500 478,374 50. 1 154,293 10. 1 1067506 63.0 19.4 67'oC)C) STATE 'SHARED REVENUES :307,3500 6-2,872 20.2 126, IV) 39. 1 150, 171 51 .4 39.:�-: Lt.•7)(IC)0 PAYMENTS/LOCAL LINIT/I 2,200,000 170991999 49.9 500,000 24.3 500,000 50.0 S2.0 60000 INTERGOVERNMENTAL. REVEN 4,987,000 24403.247 48. 1 Q*,464 13.8 763,995 50.4 21.8 73.'C)I MAINS & CONNECTION CO 79101 INTEREST EARNED-T.O.A 750,000 30370S7 40.4 408,932 47.0 453,241 34.2 4".(:1 PFRTCIII FNFITNi-i: PACE FUND" F-01 GFNFRAL FUND CITY OF PFAI-TIC4,4T C:URRFN7 YEAR REVFNIIF i-i-itIPARED 111 11 WITH PRIOR YFARS 17:1-INFARFn TO TOTAL- i-0l-I-EF:TT.ON::.; PDR PFRICi(I P•TITNF+ N(J:0 H 1 -,.'F:4 ACCT FY 84 Tf El.1 LIAR T H'RU OF THRIJ OF F Y.-:t N;-I 11 FS 17 R I PT I FIN F-';IFju,-T MAR FY :7.;4 % HAR FY :7::-: TOTAL MAR FY TOTAL._ AVF. 2 l(I'J. FARNFD--NiDTE:F: RF 2- 000 1 6 70o(m", TNTFRFST & BOND :_;AL.ES 7 000 313, 123 41.6 409,056 46.9 453,241 24.2 42.0 ,7,1()Cv) LFCv7:F.S 50 7-:()(:) 16,613 33.0 26,500 44.9 16,429 51 .2 SO. '10C)C) RENTALS :33.0 o 15,255 46.2 24,556 63.2 6,670 36.2 5 3.:_.: 49,OCIG ril:=FOSAL OF ASSETS/MA -:89 2. 1 14,560 14. 1 11 .2 P5000 CONTRIBI.JTT.CiN::-:; & rjC-iNAT 130,00 i .,6(.)()() R F I.-:ID V FRY 2-2.,6.60 _, 107 21.6 14,314 31.5 28,258 68.7 0 G C.) 2,863 9.5 M TSuELLANEU JS 12,905 53.3 82,699 91.2 7.:;: M ISCELLANEOU-S -00 4V A 19 12.0 78,566 23.7 148,617 52. 1 8.5 ----------- ------------ ------ ------------ ------ -------- TOTAL 3%99%smo 2"53%341 56.3 1%580495 50&1 2V 65"279 62.2 55.6 SANS TAX REVENUE BUDGET FISCAL YEAR 1984 Budget Actual Over/(Under) Budget Actual Over/(Under) Monthly Monthly Budget Sum to Date Sum to Date Budget Nov '83 1,170,761 1,279,265 108, 504 1,170,761 1,279,265 108, 504 Dec '83 625,795 610,978 ( 14,817) 1,796,556 1,890,243 93,687 Jan '84 533,720 520,647 ( 13,073) 2,330,276 2,410,890 80,614 Feb '84 1,323,184 1,291,651 ( 31,533) 3,653,460 3,702,541 49,081 Mar '84 587,113 610,412 23,299 4,240,573 4,312,953 72,380 Apr '84 455,956 526,780 70,824 4,696,529 4,839,734 143,205 May '84 1, 136,009 5,832,538 Jun '84 535,211 6,367,749 Jly '84 527,967 6,895,716 Aug '84 1,148,056 8,043,772 Sep '84 499,947 8, 543,719 Oct '84 456, 281 9,000,000 Total 9,000,000 Notes: The information presented above pertaining to Monthly Budget is based upon actual revenues received over a prior three year period. This information for the quarter ending February (Dec.Feb. ), reflects current year revenues ranging from a low of $8,505,707 to a high of $9,038, 702. The data for fiscal year to date (Nov.-Feb.) reflects a range of $8,939,017 to $9,503,442 with an average of $9, 140, 164. ' . . PERIOD ENDING: 31S1/84 PAG[ FUND: F-01 GENERAL FUND I, CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET REVENUE REVENUES BUDGET ___________ ___________ ___________ ________ 10000 TAXES 30, 600,000 2, 500, 25S- 18, 111 , 363- 59 1- 20000 LICENSES & PERMITS 535, 600 63, 542- 368, 156- 68^7- 30000 CHARGES FOR SERVICES 591 , 300 48, 180- 220, 120- S7^ 2- 40000 FINES & FOREITS 1 , 527, 000 175, 700- 735, 931- 48^ 1- 50000 CULTURAL & RECREATIONAL 666, 500 63, 506- 340, 975- 31 ^ 1- 60000 INTERGOVERNMENTAL REVEN 4, 987, 000 389, 383- 2, 403, 247- 48^ 1- � 70000 INTEREST & BOND SALES 752, 000 68, 295- 333, 966- 44^ 6- � 90000 MISCELLANEOUS 333, 900 6, 723- 40, 419- 12^ 0- ----------- ----------- ----------- -------- TOTAL REVENUES 39, 995, 500 3, 315, 785- 22, 536, 182- 56. 3- ===== =========== =========== =========== ======== ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF _NO. _ ACCOUNT BUDGET EXPENDITURE EXPENDITURE BUDGET ----------- ----------- ----------- -------- B100 CITY COUNCIL 161 , 400- 12, 207 96, 242 59. 6- B104 AID TO OTHER AGENCIES 586, 000- 38, 333 359, 210 61 ^ 2 B110 CITY MANAGER 279, 695- 30, 434 160, 702 57^ 4- 9115 BUDGET & RESEARCH 217, 870- 25, 537 103, 539 47^5- - B720 PERSONNEL 678, 730- 55, 372 263, 667 38^ 8 B790 CITY-WIDE CHARGES ^ - 4, 324 B001 EXECUTIVE 1 , 923, 695- 181 , 9()2 987, 725 51 . 3- B120 LEGAL 290, 240- 32, 084 128, 113 44. 1- B002 LEGAL DEPT. 290, 240- 32, 084 128, 113 44. 1- B130 CITY CLERK 156, 350- 10, 545 63, 847 40. 8- B140 MUNICIPAL COURT 451 , 970- 42, 235 185`256 40^9- B003 CLERK & COURT 608, 320- 52, 780 249, 102 40. 9- B150 PLANNING 323, 84()- 30, 349 145, 374 44. 9- B004 PLANNING DEPI. 323, 840- 30, 349 145, 574 44. 9- B200 FINANCE 100, 400- 62, 451 98, 871 98. 4- 8210 ACCOUNTING 276, 420- 21 , 513 106` 728 38^6- 8250 CENTRAL COLLECTIONS 413, 270- 19, 03; 191 ` 291 46^ 2- 8750 PURCHASING 122, 024- 16, 292 32`721 67^ 7- B760 INFORMATION SYSTEMS 7357780- 37, 877 395` 97S 52` 3- 9005 FINANCE DEPT. 1 , 667. 894- 177, 184 873, 5B3 52. 4- 8311 POLICE ADMIN. 387, 930- 67, 480 260, 70S 44. 3- ' PERIOD ENDING: 3/31/84 PAGE FUND: F-01 GENERAL FUND 2. CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET EXPL&DTTURE EXPENDITURE BUDGET B312 PATROL DIVISION 4, 713, 025- 457,()84 2, 162, 272 45. S- B313 INVESTIGATIVE DIVISIO 2, 431 , 820- 255, 470 11095, 890 45.0- B314 SERVICES DIVISION 2, 0127610- 192, 053 858, 244 42. 6- B006 POLICE DEPT. 9, 745, 385- 972, 088 47377, 114 44. 9- B325 FIRE-ADMIN. & SUPPORT 947. 550- 99, 034 446, 197 47. 0- B326 FIRE-SUPPRESSION 6, 870, 750- 7017970 3, 217, 817 46. 8- B007 FIRE DEPT. 7, 818, 300- 8017004 3, 6647014 46. O- B116 EMERGENCY MEDICAL SER 522, 075- 51 , 087 293, 163 56. 1- BOOS E. M. S. DEPT. 322, 073- 517087 293, 163 56. 1- B350 URBAN TRANS. ADMIN. 328, 980- 30, 859 146, 259 44. 4- B360 ENGINEERING DIVISION 828, 890- 38, 621 358, 267 43. 2- B370 DRAINAGE DIVISION 27309, 720- 237, 776 1 ,099, 662 47. 6- B380 STREETS DIVISION 2, 029, 940- 2367065 9387877 46. 2- B390 TRAFFIC DIVISION 179311110- 162, 022 939, 182 48. 6- B400 TRANSIT SYSTEM 5081800- 42, 400 254, 400 30. 0- B009 URBAN TRANSPORTATION 7, 937, 440- 747, 742 3, 736, 646 47. 0- B500 BLDG & HOUSING SERV A 88, 840- 6, 483 36, 597 41 . 1- B510 BUILDING INSPECTION 466, 520- 49, 676 212, 814 45. 6- B520 ENVIRONMENTAL CONTROL 289, 080- 36, 192 191 , 413 66. 2- B741 BUILDING MAINTENANCE 1 , 583, 833- 137, 879 6687076 42. 1- B010 BUILDING & HOUSING SERV 2, 428,293- 232, 232 171081900 43. 6- 8611 PARKS & REC. ADMIN. 1247S00- 91399 57, 610 46. 1- B612 PARKS DIVISION 17842, 467- 133, 120 6347931 34. 0- B613 RECREATION DIVISION 383, 790- 21 , 905 121 , 085 31 . 5- B011 PARKS & RECREATION 27351 ,057- 164, 423 813, 645 34. 6- B620 LIBRARY 1 , 252, 280- 97, 858 474, 743 37. 9- B013 PUBLIC LIBRARY 1 , 252, 280- 97, 858 474,743 37. 9- 8530 ANIMAL CONTROL 274, 044- 28, 131 1247646 45. 4- B640 HEALTH DEPT. 17142, 120- 112, 252 450, 752 39^ 4- B641 COMMUNITY HEALTH CLIN 225, 440- 19, 455 90, 92� 40.^ 3- 9025 PUBLIC HEALTH 1 , 641 , 604- 160, 438 666, 318 40. 5- 8650 COMMUNITY FACILITIES 953, 000- 947921 454,468 47. 6- B026 COMMUNITY FACILITIES 9537000- 94. 921 4547468 47. 6- - . . . PERIOD ENDING: 3/31/84 PAG FUND: F-01 GENERAL FUND 3' CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF _NO,_ ACCOUNT BUDGET EXPENDITURE EXP ITURE BUDGET ___________ ___________ ___________ ________ TOTAL EXPENDITURES 39, 463, 423- 3, 796,093 17, 975, 109 45. 3- BALANCE 532, 077 480, 308 4, 581 , 073- ===== =========== =========== =========== ======== , ' � . . FIERIOD ENDING: 3/31/84 PAGE FUND: F-02 REVENUE SHARING FUND 4' CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET REVENUE REVENUES BUDGET ----------- ___________ ___________ ________ 80000 INTERGOVERNMENTAL REVEN 1 , 500, 000 445, 344- 29. 6- 70000 INTEREST & BOND SALES 25, 000 1 , 720- 5, 368- 22. 2- ----------- ___________ ___________ ________ TOTAL REVENUES 1 , 525, 000 1 , 720- 450, 912- 29. 5- ===== =========== =========== =========== ======== ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ B997 REVENUE SHARING 1 , 525, 000- 127, 083 762, 300 50. 0- B998 OTHER SPECIAL REVENUES 1 , 525^ 000- 127, 083 762, 500 30. 0- ___________ ___________ ___________ ________ TOTAL EXPENDITURES 1 , 525, 000- 127, 083 762, 500 50. 0- ===== =========== =========== =========== ======== BALANCE 125, 363 311 , 588 ===== =========== =========== =========~= ======== ' ' . ' PERIOD ENDING: 3/31/84 PAG FUND: F-03 HOTEL-MOTEL TAX FUND 5' CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET REVENUE REVENUES BUDGET ___________ ----------- ___________ ________ 10000 TAXES 950, 000 2, 624 331 , 721- 34. 9- ___________ ___________ ___________ TOTAL REVENUES 950, 000 2, 624 331 , 721- 34. 9- ===== =========== =========== =========== ======== � ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF � _NO. _ ACCOUNT BUDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ B995 HOTEL-MOTEL 950, 000- 79, 167 475, 000 30. 0- B998_ OTHER SPECIAL REVENUES 950, 000- 79, 167 475, 000 50. 0- ___________ ___________ ___________ ________ TOTAL EXPENDITURES 950, 000- 797167 475, 000 50. 0- ===== =========== =========== =========== ======== GALANCE ===== 81 , 791 14S, 279 =========== =========== =========== ======== ' ' PERIOD ENDING: 3/31/84 FUND: F-10 WATER UTILITIES FUND PAG[ 6. CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET REVENUE REVENUES BUDGET ___________ ___________ ___________ ________ 20000 LICENSES & PERMITS 18O- 30000 CHARGES FOR SERVICES 12, 490, 000 651 , 280- 5, 579, 673- 44. 6- 70000 INTEREST A BOND SALES 600, 000 43, 828- 180, 636- 30^ 1- 90000 MISCELLANEOUS 20, 000 382- 6, 371- 31 ^ 8- ___________ ----------- ___________ ________ TOTAL REVENUE!.-:; 13, 110, 000 697, 991- 5, 766, 861- 43. 9- ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ B800 WATER UTILITIES-ADMIN 334, 400- 31 , 633 138, 521 41 . 4' B810 WATER COMMERCIAL 761 , 450- 75, 459 350, 401 46^ 0- B820 WATER DISTRIBUTION 1 , 837, 34()- 164, 389 742, 895 40` 4- B830 WATER PRODUCTION 1 , 609, 350- 60, 938 677, 828 42^ 1- B840 SEWER MAINTENANCE 1 ,464, 150- 130, 392 615, 619 42^ 0- B850 WATER RECLAMATlON 1 , 071 , 460- 97, 505 462, 573 43^ 1- 8860 NON-OPERATING 5, 938, 900- 418, 927 2, 315, 728 42^ 3- B801 WATER UTILITIES 13, 017, 230- 979, 24S 5, 503, 566 42. 2- ___________ ___________ ___________ ________ TOTAL EXPENDITURES 13, 017, 250- 979, 243 3, 503, 566 42. 2- ===== =========== =========== =========== ======== BALANCE 92, 750 281 , 252 263, 295- ===== =========== =========== =========== ======== ' ' � ' PERIOD ENDING: 3/31/84 FUND: F-11 SANITATION PAG 7' CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT NO REVENUE THIS MONTHS Y/T/D YT % OF ~ , _ ACCOUNT BUDGET REVENUE REVENUES BUDGET __ ___________ ___________ ___________ ________ 20000 LICENSES & PERMITS 850, 000 65, 782- 336, 531- 39. 5- 30000 CHARGES FOR SERVICES 4, 058, 000 266, 707- 2, 149, 273- 52^ 9- 90000 MISCELLANEOUS 5, 000 115` 493- 2309^ 8- ___________ ___________ ___________ ________ ===== TOTAL REVENUES 4, 913, 000 332, 489- 2, 601 , 298- 52. 9- � ACCT NO ACCOUNT EXPENDITURE THIS MONTHS Y/T/D YTD % OF ___._ BUDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ B911 SANITATION-ADMINISTRA 566, 770- 54, 097 293, 275 51 . 7- B912 SANITATION-RESIDENTIA 2, 449, 990- 224, 991 1 , 126, 241 45^ 9- B913 SANITATION-COMMERCIAL 18, 229- ` ` ^ - B914 SANITATION-LANDFILL 1 , 231 , 070- 115, 887 311 , 505 41 5 ` ^ - B915 CLEAN COMMUNITY SPEC. 18 46 B916 TRASH COLLECTION 2 495, 22�- �1 , �63 284, 806 57. 3- B910 SANITATION FUND 4, 743, 050 _____ - 438, 226 2, 216, 074 46. 7- ___________ ___________ ___________ ________ ===== TCTAL EXPENDITURES 4, 743, 050- 438,226 2, 216, 074 46. 7- =========== =========== =========== ======== BALANCE ===== 169, 950 105, 737 385, 224- =========== =========== =========== ======== ' ' ` . . PERIOD ENDING: 3/31/34 PAGE FUND: F-13 MUNICIPAL TRANSIT FUND O, CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITORES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS Y/T/D YTD % OF NO. OCCOUNT BUDGET REVENUE REVENUES BUDGET ___________ ----------- ___________ ________ 30000 CHARGES FOR SERVICES 490, 700 60000 INTERGOVERNMENTAL REVEN 520, 800 70000 INTFREST � BOND SALES 5, 200 397- 1 , 921- 36. 9- 90000 MISCELLANEOUS 508, 100 42, 400- 254, 400- 50. 0- ___________ ___________ ___________ ________ TOTAL REVENUES 1 , 524, 800 42, 797- 236, 321- 16. 8- ===== =========== =========== =========== ======== ACCT EXPENDITURE THIS MONTHS Y/T/D YTI} % OF NO. ACCOUNT BUDGET EXPENDITURE EXPENDITURE BUDGET ----------- ___________ ----------- ________ B144 TRANSIT SYSTEM 1 , 524, 800- 3, 673- 418, 113 27. 4- B930 TRANSIT 1 ,524, 800- 3, 673- 418, 113 27. 4- ___________ ___________ ----------- ________ TOTAL EXPENDITURES 1 , 524, 800- 3, 673- 418, 113 27. 4- ===== =========== =========== =========== ======== BALANCE 46, 470- 161 , 792 ===== =========== =========== =========== ======== ' ' ' ' AERIGD ENDING: 3/31/84 PAGE FUND: F-17 FLEET MAINTENANCE FUND Q, CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS ;/T/D YTD % OF NO. ACCOUNT BUDGET REVENUE REVENUES BUDGET ----------- ___________ ----------- -------- 90000 MISCELLANEOUS 138- 138- _____ ----------- ----------- ___________ ________ TOTAL REVENUES 138- 138- ===== =========== =========== =========== ======== ACCT EXPENDITURE THIS MONTHS Y/T/D YTD % OF NO. ACCOUNT BUDGET EXPENDITURE EXPENDITURE 8UDGET ___________ ___________ ___________ ________ B985 FLEET MAINTENANCE 250, 000 66, 862 183, 961- 73. 3- B980 FLEET FUNDS 250, 000 66, 862 183, 961- 73. 5- ___________ ___________ ___________ ________ TCTAL EXPENDITURES 230, 000 66, 862 183, 961- 73. 5- ===== =========== =========== =========== ======== BALANCE 250, 000 66, 724 184, 099- ===== =========== =========== =========== ======== � - ' . ' OERIOD ENDING: 3/31/R4 PAGE q]ND: F-18 FLEET REPLACEMENT FUND 10. CITY OF BEAUMONT OCTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT NO REVENUE THIS MONTHS Y/T/D yTD % OF ___. _ �-CCOUMT BUDGET REVENUE REVENUES BUDGET ___________ ___________ ___________ ________ 30000 CHARGES FOR SERVICES 1 , 650, 000 110, 106- 696, 959- 42. 2- 70000 INTEREST 0 BOND SALES 75, 000 4, 313- 15, 143- 20^ 1- ___________ ___________ ___________ ________ | ===== TOTAL REVENUE:---.; 1 , 725, 000 114, 420- 712, 103- 41 . 2- ACCT EXPENDITURE ACCOUNT XPENDITURE THIS MONTHS Y/T/D YTD % OF ___. _ BUDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ B991 FLEET REPLACEMENT 980, 000- 1167831 664, 544 67. 8- B980_ FLEET FUNDS 980, 000- 116, 651 664, 544 67. 8- ___________ ___________ ___________ ________ ===== TOTAL EXPENDITURES 980, 000- 116, 951 664, 544 67. 8- BALANCE ===== 745, 000 2, 431 Z7, 559- ' ' | ' ' OERIOD ENDING: 3/31/84 FUND: F-19 CENTRAL STORES FUND PAGE ll. CITY OF GEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT NO ACCOUNT REVENUE THIS MONTHS y/T/D yTD % OF , BUDGET REVENUE REVENUES BUDGET ----------- ___________ ___________ ________ ___________ ___________ ___________ ____ ===== =========== =========== =========== ====____ ACCT NO ACCOUNT EXPENDITURE THIS MONTHS Y/T/D YTD % OF , BUDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ B971 CENTRAL STORES 3, 612 12, 243 B970 CENTRAL STORES 3, 612 12, 243 ___________ ___________ ________ TOTAL EXPENDITURES 12, 243 =========== =========== =========== ======== VALANCE ===== 3, 612 12, 243 � ° ' ' U o . ' `FRTOD ENDING: 3/31/84 � PAGE � O;HD: F-20 INTEREST AND SINKING FUND � 12. CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES COMPARED TO BUDGET ACCT REVENUE THIS MONTHS Y/T/D YTD % OF NO. ACCO:NT 3UDGET REVENUE REVENUES BUDGET ___________ ___________ ___________ ________ 1000() TAXE::-*; 6, 198, 000 1927621- 5, 788, 791- 93. 5- 70000 lNTEREST & BOND SALES 1 , 1007000 59, 034- 117, 218- 10^ 6- 90000 MISCELLANEOUS 897, 380 74, 781- 448, 687- 49^ 9- ___________ ___________ ___________ ________ TATAL REVENUES 37105, 380 326, 437- 6, 334, 693- 77. 6- ACCT EXPENDITURE THIS MONTHS `//T/D YTD % OF _NO. _ ACCOUNT 2UDGET EXPENDITURE EXPENDITURE BUDGET ___________ ___________ ___________ ________ 3340 NTEREST & SINKING FU 9, 495, 000- 1 , 722, 524 4, 020, 630 42. 3- 8339 INTEREST SINKING FUND 9, 493, 000- 1 , 722, 524 4, 020, 630 42. 3- ----- ___________ ___________ ___________ ________ . 70TAL 9, 4?3, 000- 1 , 722, 321 42. 3- 7ALANCE 1 , 3�9, 620- 1 , 396, 0S7 2, 3S4. 068- ° ' | . ' FRIOD ENDING: 2/31/84 TUHD; F-33 INSURANCE FUND PAGE 13. CITY OF BEAUMONT ACTUAL REVENUES AND EXPENDITURES CCOPARED TO BUDGET XCCT �O. ACCOUNT REVENUE THIS MONTHS V/T/D yTD % OF ___ _ BUDGET REVENUE REVENUES BUDGET ___________ ___________ ___________ ________ 70000 INTEREST 0 BOND SALES 31, 000 3, 625- 16, 644- 33. 2- 70000 MISCELLANEOU� 41026, 500 455, 380- 2, 209`933- 49^7- ___________ ___________ ___________ ________ ===== TOTAL REVENUE:-.: 4, 676, 500 ��9, 214- 2, 316, 577- ACCT NO ACCOUNT EXPENDITURE THIS MONTHS Y/T/D yTD % OF ___. _ SUDGET E%PE��ITURE EXPENDITURE 3UDGET ___________ ___________ ___________ ________ B558 INSURANCE FUND 4, 386, 300- 443, 803 1 , 940, 994 44. 2- B998_ OTHER SPECIAL REVENUES 4, 386, 200- 443, 603 i , 940, 994 44. 2- ___________ ___________ ___________ ________ �===� TOTAL EAFENDITURES 4, 386, 800- 143, 803 1 , 940, 994 44. 2- BALANCE ===== 239, 700 13, 411- 373, 353- ° ' | CALENDAR • Saturday, May 5 - Holiday Beaumont Plaza 9:00 A.M. - Welcome Lions Club, District 2S1 (Joe Redman) • Sunday., May 6 - Civic Center 2:00 P.M. - Present Award to winners of 1984 "Miss Fashion USA" (Mary Stokley) • Monday„ May 7 - Moncla's 12:00 Noon - Reception for Willie .Bauer (Jack Farley, Optimist Club) * 1:30 P.M. - Board Room, Chamber of Commerce Executive Committee Meeting Tuesday,, May 8 - Council Chambers 12:45 P.M. - Counctl Executive Session 1:15 P.M. - Council Chambers Council Meeting, followed by Work Session * MAYOR ** COUNCILMEMBER WEISBACH *** COUNCILMEMBER MOORE CALENDAR Page 2 *** Wednesday, May 9 - Tri Supply; 4430 Dowlen 10:00 A.M. - Ribbon Cutting Ceremonies (John Raykovich) Thursday, May 10 - Beaumont Medical Surgical Hospital , Education Classroom 10:30 A.M.-Noon - Completion of hospital construction (Brian Riddle, Executive Director) ** 4:00 P.M. - Talisman; 2410 Calder (Next to H & R Block) Ribbon Cutting Ceremonies (JoAnn McDaniel ) 7:00 P.M. - Sheraton Grand Ballroom (COUNCIL & SPOUSES) Wine & Cheese Party benefiting American Cancer Society (Jolene Arteago) ** Friday, May 11 - Holidome 9:00 A.M. - Welcome Council of PTA's (D'Ann Douglas) Sunday., May 13 - College St. Nursing Center (COUNCIL & SPOUSES) 11:00 A.M. - Mother's Day Covered Dish Luncheon & Open House (Diane Hidalgo, Social Activity Director) * MAYOR ** COUNCIL.MEMBER WEISBACH *** COUNCIL. EMBER MOORE