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Home My WebLink AboutPACKET FEB 21 1984 CONSENT AGENDA FEBRUARY 21, 1984 * Approval of Minutes. a. A resolution granting a utility easement to Gulf States Utilities Company. b. A resolution making committee appointments. c. A resolution authorizing renewal of Standard and Poor's Reference Library. d. A resolution authorizing repairs to birth record books. a. February 17, 1984 Council Letter 332 Honorable Mayor and Members of City Council Subject: Gulf States Easement at Landfill The Urban Transportation Department has been working with Gulf States Utilities to provide electric power to the new landfill site. In order to avoid poten- tial power-related delays to opening the new landfill , the Urban Transportation Department and Gulf States Utilities agreed on a location for electric service. The service has been installed and Gulf States Utilities has requested a per- manent easement. The attached exhibit illustrates the proposed locations of a 20-foot wide utility easement at the landfill . No conflicts between this location and future landfill development are anticipated. It is recommended that the resolution granting the easement to Gulf States Utilities be approved. Karl Nollenberger City Manager `11 L T► _ i • r 3 got'• t Too f►w T.• _ .I,Iv I 1. MILL LAF/N q0. Vi � •LOC.L`��0� r�.�.IL "' IAWCUiY /N -� N AA'a1/S'E rodw J M MUUACR •.T '( �� J.rts fort•. qZ 093 Vol gre.412 at!l3.c. Vol. 443-43 \ ` IA*&/MB r� C E IIVSE7- LOCAT ION MAP CLJn1.0/A//_� 7/1/ /T�i irit-n P-A ^P-•.J-...M. v//c.iiiG0 CA0CMC /V/ ✓A MES ROWE AB -45 2'7..64 1. vl_fcw i�� ALI R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City hereby grants Gulf States Utilities Company a permanent utility easement to serve the new Beaumont Landfill site at the location shown on Exhibit "A" attached hereto, and the City Manager is hereby authorized to execute such easement. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 - Mayor - ►r b. February 17, 1984 Council Letter 330 Honorable Mayor and Members of City Council Subject: Appointments to Emergency Medical Services Commission As required in Chapter 9 of the Code of Ordinances, it is recommended that the following individuals be appointed to the Emergency Medical Services Commission: Hospitals Term (Years) James Bohl 2 Dr. Michael Holmes 1 Dr. G. I. Holmes 1 Brian Riddle 2 Selman Clark 2 Dr. R. T. Douthat 1 Ambulance Operators Wallace D. Williams 1 Francis Crawford (Alternate) - Betty Guillory (Alternate) - Emergency Room Dr. Larry LeBoeuf 2 Other Elmer Embs 1 It is proposed that Elmer Embs serve as Chairman and Brian Riddle serve as Vice-chairman. It is recommended that this resolution be approved. 12s 1\1� cam' Karl Nollenberger City Manager Y .ter R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMO NT: THAT the following appointments be made: Appointments Expiration Commission of Terms ,James Bohl Emergency Medical Services 2/28/86 Dr. Michael Holmes Emergency Medical Services 2/28/85 Dr. G. I. Holmes Emergency Medical Services 2/28/85 Brian Riddle Emergency Medical Services 2/28/86 Selman Clark Emergency Medical Services 2/28/86 Dr. R. T. Douthat Emergency Medical Services 2/28/85 Wallace D. Williams Emergency Medical Services 2/28/85 Dr. Larry LeBoeuf Emergency Medical Services 2/28/86 Elmer Embs Emergency medical Services 2/28/85 BE IT FURTHER RESOLVED that Elmer Embs will serve as Chairman and Brian Riddle will serve as Vice-Chairman. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - L c. February 17, 1984 Council Letter 331 Honorable Mayor and Members of City Council Subject: Standard and Poor's Reference Library On February 13th, bids were received from the Standard and Poor Corporation through their Dallas office for their reference library. This library in- cludes Industry Surveys, Corporation Records, Weekly Outlook, Quarterly Dividend Records, Monthly Bond Guide, Monthly Stock Guide, Monthly Statis- tical Service and stock reports. This bid is an annual renewal for the Beaumont Public Library and is a sole source bid. It is recommended that the bid be accepted in the amount of $2,128. kZ1 KU"I'a"P Karl Nollenberger City Manager 777 R E S O L U T I O N WHEREAS, bids were received for the annual renewal of ,Standard & Poor' s Reference Library; and, WHEREAS, Standard & Poor' s of Dallas, Texas submitted a bid in the amount of $2 ,128 ; and, WHEREAS, the City Council is of the opinion that the bid :submitted by Standard & Poor' s is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Standard & Poor' s in the amount of $2 ,128 for the annual renewal of Standard & Poor' s Reference Library is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of 1984. - Mayor - y l d. February 17, 1984 Council Letter 333 Honorable Mayor and Members of City Council Subject: Repair of 12 Volumes of Birth Records Bids were received on February 13th for the repair of 12 volumes of birth records located at the Health Department. Five bid packets were mailed out and only one vendor chose to bid. The bid required that the vendor, R. D. Peeler and Sons, repair the bindings on 12 volumes of birth records in the Vital Statistics Section of the Health Department. The reason that only one of the five vendors responded was that the work had to be per- formed in the Health Department Office, as the books could not leave the office. The books are to be handsewn and papers repaired for the birth records from 1915 through 1943. It is recommended that the bid, in the amount of $2,100, be approved. Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, bids were received for the repair of twelve ( 12) volumes of birth records; and, WHEREAS, R. D. Peeler & Sons of Bonham, Texas submitted a bid in the amount of $2 , 100 ; and, WHEREAS, the bid submitted by R. D. Peeler & Sons was the only bid received and should be accepted; NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by R. D. Peeler & Sons in the amount of $2 ,100 for the repair of twelve ( 12) volumes of birth records is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 19 Mayor - AGENDA REGULAR SESSION OF THE CITY COUNCIL FEBRUARY 21, 1984 CITY COUNCIL CHAMBERS 1:15 P.M. * Invocation. * Pledge of Allegiance. * Roll call . * Proclamations. * Consent Agenda. * Public Hearing - Urban Mass Transportation Administration application for Transit Operating Assistance Funds. 1. A resolution authorizing the City Manager to make application with the Urban Mass Transportation Administration for Transit Operating Funds. * Public Hearing - Urban Mass Transportation Administration application for aid in financing for Beaumont Municipal Transit Passenger's Amenities Project. 2. A resolution authorizing the City Manager to make application with the Urban Mass Transportation Administration for aid in financing for the Beaumont Municipal Transit Passenger's Amenities Project. 3. An ordinance appointing Lane Nichols as City Attorney. 4. A resolution awarding a contract for improvements on Weiss, McLean and Cottonwood Parks. Other business. Hear citizens. Recess. RECONVENE FOR WORK SESSION. 1. February 17, 1984 Council Letter 328 Honorable Mayor and Members of City Council Subject: Application with Urban Mass Transportation Administration for Fiscal Year 1984 Transit Operating Assistance Funds Under Section 5 of the Urban Mass Transportation Act of 1964, as amended, the federal government will reimburse the City for 50 percent of its yearly transit operating deficit. In past years, it has been the procedure to re- quest Council approval to file applications for operating assistance prior to the public hearing. Actual figures were submitted after the budget year. Initiating the grant procedures earlier in the fiscal year will allow a public hearing to be held prior to the application for federal assistance, and allow for a more timely reimbursement. The operating deficit for fiscal year 1983 was $1,008,452. As a result, Urban Mass Transportation Adminis- tration will reimburse the City for $504,226. Illustrated below is an estimated project budget for operating assistance for fiscal year 1984. Reimbursement is based on actual costs. Total operating expenses $1,498,300 Charter operations (90,630) Eligible operating expenses $1,407,670 Passenger revenue (419,070) Net Project Cost 988,600 Local share: Advertising $ 3,000 City of Beaumont 491,300 Total local share $ 494,300 Net expenses before applying UMTA Funds 494,300 UMTA funds requested $ 494,300 It is recommended that a resolution be passed authorizing the City Manager to execute all documents necessary to make application. Karl Nollenberger City Manager NO--- / R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMO NT : THAT the City Manager be, and he is hereby , authorized to file an application for a transit operating assistance grant in the amount of ;494,300 with the Urban Mass Transportation Administration under Section 5 of the Urban Mass Transportation Act of 1964, as amended. BE IT FURTHER RESOLVED that the City Manager be, and he is hereby , authorized to execute and submit all of the necessary grant contract agreements in connection with the above-stated operating assistance grant. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of 1984. Mayor - r , 2. February 17, 1984 Council Letter 334 Honorable Mayor and Members of City Council Subject: Application with Urban Mass Transportation Administration for Aid in Financing for Beaumont Municipal Transit Passenger's Amenities Project. The proposed grant application will be filed under the provisions of Section 5 of the Urban Mass Transportation Administration (UMTA) Act of 1964, as amended, -in the amount of $156,573 for a project generally described as the Beaumont Municipal Transit (BMT) Passenger's Amenities Project. The project will enable implementation, purchase and installation of passenger's amenities. The support facilities will improve selected bus stops throughout the transit system service area. :Illustrated below is the estimated project budget for the project: Engineering and Design $ 8,543 Coordination and Inspection 4,271 Purchasing and Installation of bus stop amenities 129,525 Subtotal 3142,339 Contingency 10% 14,234 Estimated Gross Project Cost 156,573 Included in this project are the purchase and installation of 20 passenger shelters; 125 passenger benches; 60 litter receptacles; 65 litter barrels; and 15 display stands. This project includes fiscal years 1983 and 1984 capital improvement because of the delay in processing the 1983 Passenger's Amenitites Grant. The expected participation in the total project by Federal , State and local funding sources is listed below: Federal $125,258 State 20,355 Local 10,960 Total $156,573 It is recommended that a resolution be passed authorizing the City Manager to execute all documents necessary to make application. �L �4 Karl Nollenberger City Manager N .. . AG+r ,J0tl1 NEM NO R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby , authorized to file an application to aid in the financing of Beaumont Municipal Transit passenger amenities projects in the amount of $156,573 with the Urban D4ass Transportation Administration under Section 5 of the Urban Mass Transportation Act of 1964, as amended. BE IT FURTHER RESOLVED that the City Manager be, and he is hereby , authorized to execute and submit all of the necessary grant contract agreements in connection with the above-stated operating assistance grant. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. Mayor - 3. F=ebruary 17, 1984 Council Letter 336 Honorable Mayor and Members of City Council Subject: Appointment of City Attorney The attached ordinance has the effect of appointing Lane Nichols as City Attorney effective March 1, 1984, at a base annual rate of pay of $57,500. The ordinance further appoints Kenneth Wall as Assistant City Attorney at his present rate of pay. This action is being taken by ordinance in order to operate as an amendment to the current budget. It is recommended that this ordinance be adopted. Karl Nollenberger City Manager AGEENDA RTEX ORDINANCE NO.NO. ENTITLED AN ORDINANCE APPOINTING A CITY ATTORNEY AND APPROVING APPOINTMENT OF AN ASSISTANT CITY ATTORNEY ; SETTING RATES OF PAY ESTABLISHING AN EFFECTIVE DATE; AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1 . That Lane Nichols be, and he is hereby , appointed City Attorney for the City of Beaumont effective March 1 , 1984 at a base annual rate of pay of Fifty-Seven Thousand Five Hundred Dollars ( $57 ,500) . Kenneth Wall is hereby confirmed and approved as an assistant city attorney at the same rate of pay which he is receiving on the date of this ordinance. Section 2. All ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - IL 4. February 17, 1984 Council Letter 329 IHonorable Mayor and Members of City Council Subject: Improvements on Weiss, McLean and Cottonwood Parks On January 16, 1984, bids were received for a contract for improvements on 'Weiss, McLean and Cottonwood Parks. This contract calls for the construc- tion of a creative playground in each park, which would include woodform play equipment, sidewalks, benches, landscaping, grading, pea gravel surfaces , gazebos, drinking fountains, trash containers, and wood decks. In addition, the McLean Park basketball court would be renovated and a sidewalk at Weiss Park would be built. Bids were received as follows: Watkins $167,485.00 Gary Clark 181,037.00 Merril 176,764.00 Teal 150,560.00 Mason 150,724.00 S & S Enterprises 184,848.00 Trotti and Thomson 173,200.00 Port City 161,746.00 Blackshear and Son 230,040.20 B & C Supply 171,401.00 Baytown 219,834.00 J. R. Plake 124,405.00 Randall and Blake 160,319.00 The above bids include a number of add-alternates which staff felt were im- portant to the scope of the project. The project specifications stated the add-alternates would be awarded as part of a single contract award. There- fore, the lowest and best bid is that of J. R. Plake at $124,405. The contract is part of a larger grant project which includes repairs to the Tyrrell Park Recreation Building. Eighty percent of the project is funded by an Urban Parks and Recreation Recovery Program (UPARR) grant from the National Park Service. The Texas Parks and Wildlife Department and the City of Beaumont's Community Development Block Grant Program are each contributing an additional 10 percent. It is recommended that Council pass a resolution accepting the bid of J. R. Plake in the amount of $124,405. Karl Nollenberger City Manager A, 14A- R E S O L U T I O N WHEREAS, bids were received for the construction of a creative playground system at Wiess, McLean and Cottonwood Parks; and, WHEREAS, J . R. Plake, Inc. submitted a bid in the amount of $ 124,405; and, WHEREAS, the City Council is of the opinion that the bid submitted by J . R. Plake, Inc. is the lowest and best bid and should be accepted; NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by J . R. Plake, Inc. in the amount of $124 ,405 be accepted by the City of Beaumont and that the City Manager be, and tie is hereby , authorized to enter into a contract with J . R. Plake, Inc. for the construction of a creative playground system at Wiess, McLean and Cottonwood Parks. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of 19 Mayor - CALENDAR • Saturday, February 18 - Gateway Bowling Lanes 9:00 A.M. - Beaumont Women's Bowling Associates 43rd Annual Bowling Tournament (Sandy Carr) Monday, February 20 - Council Chambers 3:45 P.M. - Joint Planning & Zoning Hearing (COUNCIL QUORUM REQUIRED) 4: 15 P.M. - 3rd Floor Conference Room, City Hall Parks & Recreation Advisory Committee Meeting • Tuesday, February 21 - 8:30 A.M. - Meeting 1: 15 P.M. - Council Chambers Council Meeting, followed by Work Session • Wednesday, February 22 - 3:30 P.M. - Meeting • MAYOR i CALENDAR Page 2 * Thursday, February 23 - Best Years Center 10:00 A.M. - Board Meeting (Ida Mae Bouligny) * 12:00 Noon - Moncla's Speak to Downtown Founders Lions Club (John Raney) * 6:30 P.M. - Holiday Inn Holidome (MAYOR & MRS. NEILD) Engineers' Week Banquet (George. Cozart) • Friday, February 24 - John Gray Institute 8:30 A.M. - Welcome Government Purchasing Seminar (Sandra Walker, Bid Resource Center Director) • Sunday, February 26 - Carillon; Calder & Juncker 3:00 P.M. - Ribbon Cutting Ceremonies (Suzanne Telage) • Monday, February 27 - French High School ** 10::30-11:30 A.M. - Political Forum - Government Class *** (Beverly Savoy) * 3:00 P.M. Meeting * MAYOR ** COUNCILMAN COX *** COUNCILMAN MOORE