HomeMy WebLinkAboutPACKET AUG 23 1983 8.
August 19, 1983
Council Letter 72
Honorable Mayor and
Members of City Council
Subject: Depository Contract
On August 3, 1983, the City received bids for the bank depository contract for
a two-year period, beginning October 1, 1983, through September 30, 1985. The
bid notice was sent out to all the presidents of the local banks. We received
two bids, one from Texas Commerce Bank, our current depository and the other
from First City Bank. In analyzing these bids to find the "best bid", several
assumptions have to be made. As stated on the instructions for the bank de-
pository bid (copy attached) , any floating rates bid would be based on the
1982 average of those rates. Both banks bid interest rates both on the earnings
credit for demand balances and the earnings rate on repurchase agreements as de-
fined in the specifications. The two rates used in this analysis were the
average 1982 treasury bill rate of 10.61% and the federal reserve effective date
for 1982 on federal funds of 12.19%.
These specifications call for the bank to cost its services to the City based
on estimated annual units as provided within the document. These fees for
services totaled $41,195 from First City and $36,500 from Texas Commerce Bank.
The question was then asked the bank to specify what amount of demand balances
would have to be left non-interest bearing to provide earnings enough to offset
this fee. This earnings credit was at the treasury bill +25 basis points for
First City and the treasury bill rate for Texas Commerce Bank. Dividing this
percentage into the estimated annual fee show that for First City average demand
balances of $379,327 would be required and a balance of $344,015 for Texas Com-
merce Bank.
As stated in the instructions, an average balance of $5,000,000 would be used
in the evaluation. Subtracting the average demand balance from the $5,000,000
used in the evaluation shows an invested balance of $4,620,673 at First City
and $4,655,985 at Texas Commerce Bank. The rate bid for earnings on these in-
vested balances show the federal funds rate minus 75 basis points at First
City resulting in a rate of 11.44% for this evaluation and the treasury bill
rate minus 25 basis points at Texas Commerce resulting in an earnings rate of
10.36%. Calculating this earnings rate times the available funds to be in-
vested shows our net earnings from First City Bank to be $528,605 as opposed
to $482,360 at Texas Commerce. This shows that we should earn $46,245 an-
nually more at First City Bank than we would at Texas Commerce.
Council Letter 72
August 19, 1983
Page 2
The following table summarizes the bids received from the two banks:
First City Bank Texas Commerce Bank
Fee for Services (Annual) $ 41,195.00 $ 36,500.00
Demand Balance Required
to Offset Fee 379,327.00 344,015.00
Balance to be Invested 4,620,673.00 4,655,985.00
Rate 11.44% 10.36%
Net Earnings for City $ 528,604.99 $ 482,360.05
Subsequent to these bids being received, the Legal Department informed us that
we may not place funds with other than our depository bank in collateralized
C.D. 's, as was anticipated in this contract. As this is the case, I will be
asking the City Council to approve a number of banks as depository banks of the
City of Beaumont for investment purposes. This will allow us to place our funds
in those institutions which offer the most advantageous interest rates for our
investments. We have talked with a number of the local bank presidents, who
while not bidding on the demand portion of our account, would love to be able
to accept funds for investment on a collateralized basis from time to time.
From the City's standpoint, this will allow us to force competition for City
funds among the local banking community and should result in a more attractive
rate on the City investment. We plan to have all of the local banks as de-
positories for investment purposes along with a major bank from the two large
Texas holding companies that are not represented within the Beaumont banking
community.
Therefore, i t' isrrecommended that we award this contract to First City
Bank-Beaumont for the two-year period beginning October 1st of this year.
Karl Nollenberger
City Manager
Attach.
APPLICATION FOR BANK DEPOSITORY
OF THE CITY OF BEAUMONT, TEXAS
INSTRUCTIONS
1 . Proposals will be received in the City Clerk's Office at 801 Main Street,
Beaumont, Texas, no later than 10:00 A. M. (CDST) August 3, 1983.
2. All proposals submitted will be evaluated by the Finance Department and a
recommendation will be made to the City Council on or before August 16,
1983.
3. In determining estimated costs for services, UNIT COSTS proposed will be
utilized and multiplied by the estimated annual number of items indicated in
the proposal form to arrive at an estimated annual cost.
4. All interest and/or earnings credit rates should be for a specified amount
or percentage. Rates which are tied to future market conditions (i.e.
90-day Bill rate) will be evaluated at the average of such rate for the 1982
calendar year. Any such rate must be recognized, published and subject to
independent verification by the City.
5. Evaluation of "Repurchase Agreement" costs will include any actual proposed
costs for the service, in addition to a calculated cost in lost interest.
This is defined as the difference between maximum potential interest
earnings proposed, minus the particular proposal.
For purposes of evaluation, an average invested balance of $5,000 ,000 will
be used.
The proposal must indicate if there is to be any deduction from, or addition
to any interest rate proposed. (i.e. 90-day Bill rate less 1/4 percent)
6. Texas State law provides that you must pledge, to the City certain
acceptable types of securities having a par value equal to 100% of the
highest account balances which the City may have on deposit at any time,
reduced by the amount- of FDIC insurance available.
7. The contract for banking services will be awarded by the City Council for a
two-year period.
8. The City reserves the right to reject any and all proposals.
9. To be acceptable, proposals must include all items listed in sections A
through H of the attached Banking Service Proposal form.
10. In case of tie bids, the successful bidder will be selected by drawing,
among those so trying, conducted by the City Clerk.
APPLICATION FOR BANK DEPOSITORY
OF THE CITY OF BEAUMONT, TEXAS
BANKING SERVICE PROPOSAL
Estimated
Annual Unit Annual
Units Cost Cost
A. City Operating Account Services:
1 . Daily deposits will invoice two or
more deposits daily, consisting of:
a) Parking meter receipts in coin to
be counted upon delivery to the
bank 260 $ $
b) Cashier's deposits containing
customer checks in the following
estimated volumes:
30,000 monthly utility payments 360,000
10,000 other checks monthly 120,000
75 returned checks per month
(presented twice for payment) 900
B. Payroll Account:
(Account has imprest balance of $1 ,000.00.
There are 26 paydays per year, occuring
every two weeks. )
3 ,000 checks monthly 36,000 $ $
(The check number is MICR encoded on each
check, and the City requests that the
bank have each month's checks sorted by
machine into check number order.)
3 ,000 checks monthly 36,000
Can a computer tape of the above sorted
checks be provided? (yes or no)
If so, enter costs under item "I" as an -
additional proposed service.
C. Accounts Payable Account:
(Account has an imprest balance of $10,000.00.
Checks are issued twice each week, involving
from $200,000 to $500,000.)
2 ,000 checks issued monthly 24,000 $ $
(The check number is MICR encoded on each
check, and the City requests that the bank
have each month's checks sorted by machine
into check number order.)
2 ,000 checks monthly 24,000
Can a computer tape of the above sorted
checks be provided? (yes or no)
If so, enter costs under item "I" as an
additional proposed service.
D. New Accounts when needed:
1 . Cost per deposit N.A. $ $ N.A.
2. Cost per checks in deposit N.A. N.A.
3. Cost per check issued N.A. N.A.
4. Cost for check sorting N.A. N.A.
E. Intrabank Transfers:
Movement of funds from one City account
to another 750 $ $
F. For all of the above bank accounts, please specify the following:
1 . Earnings credit on average account balances % (Ledger
Balance)
2. Will earnings credit be carried forward to future months?
3. Can earnings credits in one account be applied to charges incurred
in another account?
TOTAL ESTIMATED ANNUAL COSTS (Add all costs, items "A" - "E") $
AVERAGE DEMAND BALANCE REQUIRED TO PAY ESTIMATED COST (Total Cost
above, divided by proposed earnings rate, Item F-1.) $
G. Investment Services Required:
1 . The City will separately bid Certificates of Deposits for long-term
investments; however, we plan to buy and sell U. S. Government
Securities as deemed appropriate. You are requested to provide this
investment service, including:
Estimated
Annual Unit Annual
Units Cost Cost
a) Buying and selling 50 $ $
b) Electronic funds transfer 50
c) Safekeeping of securities 50
d) Advisory services 50
2. The City will utilize a "Repurchase Agreement" system for the
short-term investment of various funds-as-described below.
a) The bank will "automatically" handle the overnight and weekend
investment of the City's excess cash through the use of
"Repurchase Agreements, " as outlined in the following
instructions.
b) Each day, all City account balances will be transferred to an
investment account.
c) All cash in the investment account will be invested daily in
securities (defined as acceptable for pledging purposes under
state law) under an agreement with the banking institution to
repurchase these securities from the City at a specified future
date (generally 1 to 3 days). The interest rate to be paid on
these repurchase agreements is to be specified by the bank.
^ d) A special "Earned Interest Account" will be opened, and all
interest earned on Repurchase Agreements will be automatically
credited to the account.
e) A "Repurchase Agreement" form will be issued and delivered to the
City on the day the account is charged to commence each purchase.
The form will show the following:
-- the description of the securities purchased, including
amount, interest rate, maturity, etc.
-- The maturity date of the Repurchase Agreement (defined as
the next banking day)
-- the settlement date for the purchase
-- the principal amount of City funds invested from each bank
account, and the total investment amount
-- safekeeping receipt information
-- the City's name and address as buyers of the securities
f) The Repurchase Agreement form is to be signed by an officer of
the bank.
g) On the maturity date of the agreement, the bank will repurchase
the securities from the City for the amount originally invested
by the City, plus interest earned for the period. Original
investment amount will be credited to the accounts from which it
originated, and interest will be credited to the "Earned Interest
Account. "
h) A form (essentially a duplicate of the original "Repurchase
Agreement") will be delivered to the City, evidencing the
purchase from the City, and the amount of interest earned. This
form will be signed by an officer of the bank.
3. Can you provide the "Repurchase Agreement" services previously
outlined? (yes or no)
Cost: Unit Cost $ x 260 = Annual Cost $
Interest rate to be paid on invested balances:
4. Are deposits available for immediate investment?
(yes or no) If no, specify time limit. )
H. Electronic wire transfers, as needed:
Cost: Unit Cost $ x 24 = Annual Cost $
I. Additional Services:
I . You may include any additional services you desire to offer along
with the costs involved. All such proposals may be accepted
individually or collectively, or rejected, at the City's discretion.
Each additional service will be evaluated on the basis of its net
benefit to the City.
SUBMITTED BY:
Bank
AGENDA
NO-____—___�_
R E S O L U T I O N
WHEREAS, the City of Beaumont requested bids for an
official depository for the City of Beaumont; and ,
WHEREAS, the City Council is of the opinion that the
application submitted by First City Bank - Beaumont offers favorable
terms and conditions for the City of Beaumont and should be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby , authorized to execute,
on behalf of the City of Beaumont, a depository agreement with the
said First City Bank - Beaumont, Texas, for the two ( 2 ) year period
commencing October 1 , 1983 - September 30, 1985.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
teh day of 19
Mayor -
CONSENT AGENDA
AUGUST 23, 1983
* Approval of Minutes.
f
a. A resolution authorizing payment for books for the Beaumont
'> Public Library system.
` b. A resolution authorizing payment of expenses for the August 13
Municipal election.
c. A resolution making committee appointments.
a`
a.
August 17, 1983
Council Letter 65
Honorable Mayor and
Members of City Council
Subject: Payment for Library Books
The City has received a statement in the amount of $1,031 for library books
purchased from the Strand Book Store, a New York bookseller which sells books
to libraries at a 50 percent discount. The store sends books on approval and
bills the City for those accepted.
It is recommended that the Council pass a resolution authorizing payment of
the invoice.
Karl Nollenberger
City Manager
r r
A-A
NO. a..,
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby , authorized to pay
Strand Book Store $1 ,031 .90 for books for the Beaumont Public
Library .
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
s �
b.
August 17, 1983
Council Letter 66
Honorable Mayor and
Members of City Council
Subject: Payment of Election Costs
A resolution to be presented for action Tuesday would authorize payment of
invoices received from Hartgraphics, Inc. , and Jefferson County for costs in-
curred for the August 13 election. The bill from Hartgraphics, in the amount
of $1,157.58, is for special forms prescribed by state law such as voting
machine forms used by election judges and applications for mail absentee bal-
lots. Hartgraphics is the only known supplier of these materials locally.
The statement from the County is in the amount of $4,021.78, for costs
associated with the use of the 122 voting machines required for the election
including rental , transportation and set-up charges, 80,000 ballot cards,
printing costs and central counting station personnel costs. Half the amount
of the County's bill is refundable under the agreement for holding the
Beaumont School District election jointly with the City election. The County
agreed to assume a share of the cost prorated on the number of votes cast in
the school district election. The school district vote was 8,754, or 54%
the overall total vote. The County, thus, has been billed for $2,171.76,
which would constitute a refund of half of the amount it has billed to the
City.
It is recommended Council approve payment.
Karl Nollenberger
City Manager
AGEr f --
i
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby , authorized to pay the
amount of One Thousand One Hundred Fifty-Seven Dollars and
Fifty-Eight Cents ($1 , 157 .58) to Hartgraphics for election packets
used in the August 13, 1983 election and Four Thousand Twenty-One
Dollars and Seventy-Eight Cents ( $4,021 .78) to Jefferson County
for voting machines, ballot cards, ballot printing, personnel,
transportation of machines to polling places and other related
costs.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
c.
August 18, 1983
Council Letter 63
Honorable Mayor and
Members of City Council
Subject: Committee Appointment
A resolution has been placed on Tuesday's agenda for a committee appointment.
Councilman Deshotel has nominated Lewis White for appointment to the Senior
Citizens Advisory Committee for a term expiring September 30, 1985.
IV-",
Karl Nollenberger
City Manager
IT�a�
R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT Lewis White be appointed to the Senior Citizens Advisory
Committee for a term expiring September 30, 1985.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
- Mayor -
J
AGENDA
REGULAR SESSION OF THE CITY COUNCIL
AUGUST 23, 1983
CITY COUNCIL CHAMBERS
1:15 P.M.
* Invocation.
* Pledge of Allegiance.
* Roll call .
* Proclamations.
* Consent Agenda.
1. An ordinance authorizing the City Manager to execute contracts for
sale of closed container refuse collection service.
2. An ordinance appropriating additional monies for EMS for operations.
3. A resolution letting a contract for the construction of the Crow Road
Participation Project.
4. A resolution accepting the work performed under a contract for demoli-
tion of a condemned structure and authorizing final payment.
5. A resolution authorizing purchase of couplings, corporation stops and
brass fittings for the Water Distribution Division.
6. A resolution awarding a contract for supplying box culverts and re-
inforced concrete pipe in various sizes.
7. A resolution letting a six-month contract for supplying cement-stabi-
lized sand.
8. A resolution authorizing a two-year depository contract with First
City Bank-Beaumont.
9. An ordinance providing a one-year term for the Chairman and Vice-
Chairman of the Planning and Zoning Commission.
Other business.
Hear citizens.
Recess.
RECONVENE FOR WORK SESSION.
CONSENT AGENDA
AUGUST 23, 1983
* Approval of Minutes.
a. A resolution authorizing payment for books for the Beaumont
Public Library system.
b. A resolution authorizing payment of expenses for the August 13
Municipal election.
c. A resolution making committee appointments.
WORK SESSION AGENDA
AUGUST 23, 1983
CITY COUNCIL CHAMBERS
1. Discussion of proposed expansion and improvement of Fair Park.
2. Discussion of budget.
A G E N D A
REGULAR SESSION OF THE CITY COUNCIL
AUGUST 23, 1983
CITY COUNCIL CHAMBERS
1: 15 P.M.
* Invocation.
* Pledge of Allegiance.
* Roll call .
* Proclamations.
* Consent Agenda.
1. An ordinance authorizing the City Manager to execute contracts for
sale of closed container refuse collection service.
2. An ordinance appropriating additional monies for EMS for operations.
3. A resolution letting a contract for the construction of the Crow Road
Participation Project.
4. A resolution accepting the work performed under a contract for demoli-
tion of a condemned structure and authorizing final payment.
5. A resolution authorizing purchase of couplings, corporation stops and
brass fittings for the Water Distribution Division.
6. A resolution awarding a contract for supplying box culverts and re-
inforced concrete pipe in various sizes.
7. A resolution letting a six-month contract for supplying cement-stabi-
lized sand.
8. A resolution authorizing a two-year depository contract with First
City Bank-Beaumont.
9. An ordinance providing a one-year term for the Chairman and Vice-
Chairman of the Planning and Zoning Commission.
Other business.
Hear citizens.
Recess.
RECONVENE FOR WORK SESSION.
r
1.
August 18, 1983
Council Letter 67
Honorable Mayor and
Members of City Council
Subject: Commercial Sanitation
Over the past month, we have been carefully analyzing the long-range prospects
of the City continuing to offer a viable, fiscally-sound commercial sanitation
service. This analysis was mandated by the fact that our operation has ex-
perienced, over the past 18 months, a sharp decline in customers and revenues.
There have been several increases in our fee schedule, which have apparently
achieved a further hastening of our decline in numbers of customers.
In looking at the prospects with respect to continuing the service, we deter-
mined that the three companies in this area offering an equivalent service
were doing so at lower rates than the City and had all been successful in
securing considerable numbers of City accounts. Our analysis also showed
that it would be possible for us to reduce our rates, our numbers of routes,
and our numbers of employees dedicated to this service, but only show for the
next couple of years a bottom line slightly better than a break-even position.
A further complication presented itself in that our current negative fund
position makes it infeasible for us to consider a short term subsidy of this
operation with a view towards recovering some additional portion of the busi-
ness in this area. Finally, some consideration should be given to the argu-
ment that a public body should not operate a commercial operation when the
private sector has demonstrated a clear ability to provide an equivalent
level of service to the public.
Taking all of the above into consideration, it would be in the best interest
of the City to cease this enterprise. Accordingly, we have entered into dis-
cussions with all private companies in this area involved in this type of
business. The following actions have been taken:
I. A price list for current customers of the City has been de-
veloped and will be furnished to all the companies on August 24th.
Each company, on receipt of the list, will sign an agreement sti-
pulating that payment to the City will be made for each account
secured by the company.
2. A price list is also being developed for the surplus containers
currently in storage at our sanitation yard. These will be
offered for sale.
3. Bids will be opened on August 29th for 9 of our front end loaders.
Council Letter 67
August 18, 1983
Page 2
4. The City will inform its customers by mail of the October 1st
cutoff of City-provided service.
5. Our Legal staff is now drafing a proposed franchise agreement
which will be ready for consideration in September, requiring
franchise agreements for operating commercial sanitation busi-
ness in the City.
With respect to the twelve employees now in this activity, we have committed
that no layoffs will occur as a result of the contemplated sale of the ser-
vice. All employees will be afforded positions either in the department or
in other City activities. The private companies have also agreed to give
City employees first consideration for jobs if the employee wishes to re-
main with this type of work.
It is our recommendation that the ordinance authorizing these actions be ap-
proved.
Karl Nollenberger
City Manager
NO. - ' --- ---
ORDINANCE NO.
ENTITLED AN ORDINANCE AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS FOR THE SALE OF
COMMERCIAL CLOSED CONTAINER GARBAGE COLLECTION
SERVICE; SUSPENDING ORDINANCE 0-1974-26 FOR
PURPOSES OF SUCH SALE; AND PROVIDING FOR
SEVERABI LITY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1 .
That the City Manager be, and he is hereby, authorized to
execute contracts substantially in the form of Exhibit "A" attached
hereto for the purpose of selling the commercial closed container
garbage collection service of the City of Beaumont.
Section 2 .
The provisions of Ordinance 0-1974-26 are suspended to
the extent that such provisions would apply to the sale of the
commercial closed container garbage collection service by the City
of Beaumont.
Section 3 .
That if any section, subsection, sentence, clause or
phrase of this ordinance, or the application of same to a
particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the
remaining portions of this ordinance, and to such end the various
portions and provisions of this ordinance are declared to be
severable.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of . 19
Mayor -
AGREEMENT
WHEREAS, the City of Beaumont, ( "City" ) desires to cease
operating a commercial closed container garbage collection service;
and,
WHEREAS, ( "Purchaser" ) desires to
obtain a list of the locations of the City' s commercial closed
containers so Purchaser may solicit collection service business from
such customers.
Therefore, the City, acting herein by and through its duly
authorized City Manager, and Purchaser, acting herein by and through
, its duly authorized hereby
agree as follows:
1 .
City agrees to furnish to Purchaser a list of its
customers for commercial closed container garbage collection service
effective September 1 , 1983. Such list shall include the name of
the customer, the container size, frequency of pick-up and the sales
price of such container and associated good will. Such list is
attached hereto as Exhibit "A" and made a part hereof for all
purposes.
2 .
Purchaser agrees to solicit the commercial closed
container garbage collection service of all such customers who have
not agreed with others for such service and within 30 days after
successful solicitation, to pay to City the sales price set out on
Exhibit "A" for each such customer of City who agrees to allow
Purchaser to provide commercial closed container garbage collection
service to the customer.
3 .
Purchaser hereby acknowleges that similar agreements are
being entered into between City and other providers of commercial
closed container garbage collection service and no exclusive rights
to solicit customers of City are being conveyed hereby . Purchaser
further recognizes the need for all customers within the City to be
provided adequate commercial closed container garbage collection
service.
EXECUTED this the day of , 19
THE CITY OF BEAUMONT
By
Karl Nollenberger
City Manager
By
2 -
f
2
August 18, 1983
Council Letter 68
Honorable Mayor and
Members of City Council
Subject: EMS Appropriation
We have just completed the first full year of the operation of the Emergency
Medical Service, an extremely important municipal service. Overall , it is
felt that the first-year objectives of establishing a professionally competent
organization has been achieved. From a fiscal standpoint, even in the face
of extensive public discussion of funding levels, earlier problems relating to
percentage of collection are being satisfactorily addressed with significant
improvement recently apparent.
The City increased its appropriation earlier this year to $290,000 with the
hope that this would be sufficient to carry the service through September 30th.
However, in preparing the amended 1983 figures which you received on August 15th,
it became apparent that a 1983 funding level of $330,000, or an additional
$40,000, would be necessary for the year. The monies for the appropriation are
to be found in the budget for City-wide charges in Fiscal Year 1983.
This level of funding for 1983 is consistent with our estimates for FY 1984
of $400,000. The increase relates to operational cost increases and charges
for vehicle depreciation (replacement) cost which have not been funded in the
past.
It is our recommendation that the ordinance appropriating additional monies
for EMS be approved.
Karl Nollenberger
City Manager
No. z
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING THE BUDGET OF
THE CITY OF BEAUMONT FOR THE FISCAL PERIOD
COMMENCING OCTOBER 1 , 1982 AND ENDING
SEPTEMBER 30, 1983 BY ALLOCATING AND
APPROPRIATING FORTY THOUSAND DOLLARS
($40,000.00) FROM THE GENERAL FUND ACCOUNT NO.
01-8360-00108 TO ACCOUNT NO. 01-B790-00333 TO
BE USED FOR EMERGENCY MEDICAL SERVICE
OPERATIONS.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
That the budget of the City of Beaumont for the fiscal
period commencing October 1 , 1982 and ending September 30, 1983 be,
and the same is hereby , amended by allocating and appropriating
Forty Thousand ($40,000.00) Dollars from available revenues in
General Fund Account No. 01-B3600-00108 to Account No .
01-B790-00333 to be used for emergency medical service operations.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
J,
August 18, 1983
Council Letter 70
Honorable Mayor and
Members of City Council
Subject: Crow Road Participation Paving Project
Bids were received from 15 contractors on construction of a section of Crow
Road extending northward from Delaware for a distance of 1,320 feet. A
$152,136.60 low bid from John Bankston Construction Company was $587.40 less
than the $152,724 engineering cost estimate. The bids ranged up to $243,771,
as follows:
John Bankston $152,136.60
E. R. DuPuis 155,073.60
MACO, Inc. 158,598.00
Trotti & Thomson 166,939.08
Joe C. Norman 176,220.00
C & P Equipment 180,331.80
W. H. Watkins 187,674.30
Gulf Coast Industrial 187,968.00
Troy Dodson 187,968.00
B & C Equipment 193,548.30
Baytown Construction 197,013.96
Bella Company 210,876.60
Greer Construction Company 218,042.88
Russ Miller Construction Company 237,544.56
Teal Contracting 243,771.00
The contract would provide for construction of Crow Road as a 37-foot-wide
concrete cur 9
b-and- utter residential-collector street. Under the City's
street participation policy, the City would pay the additional cost of the
wider street in excess of the cost of a standard 27-foot-wide residential
street. Based on the low bid, the City's share would be slightly less than
the estimated $60,102.66, including a prorated portion of the engineering
costs. The difference would be refunded from money placed in escrow by the
City and the developer, W. T. Little, under the participation contract
authorized by the Council on July 12th. Kohler and Kohler are the consulting
engineers.
In compliance with the City's Minority Business Enterprises Policy, the low
bidder has submitted a letter showing that 10.4 percent of the contract amount
would be allocated to a minority business.
Council Letter 70
August 18, 1983
Page 2
The project is being funded from a participation paving appropriation in the
Street Improvement Fund.
It is recommended that the contract for construction of a 1,320-foot section
of Crow Road north of Delaware be awarded to the low bidder, John Bankston
Construction Company.
k2j
Karl Nollenberger
City Manager
tL
►AR aoAL[
over \ [Olt •
o -
W
�.
O
fOLCOY �l .e ser 4.
) •K
• ._
Mw
.. �. ..,.�. - K
TA If: varT
_ 7 V
I Io
PROP. CROW RD. t r_ N
UTTI[I1R1r r V L,
z PA K J
O M w ttACK woo
DELAWARE �'•'
DE WARE f%1
wi l = � • � rY
V
_ er
� � _ ~• ® is l COO ® \
PROPOSED CROW ROAD PAVEMENT
1320 NORTH OF DELAWARE ST.
AUGUST 10, 1983
URBAN TRANSPORTATION
ENGINEER DIV.
AGE1 TDA R 1b EEZ
WO
R E S O L U T I O N
WHEREAS, on August 3 , 1983, bids were received for the Crow
Road participation project; and,
WHEREAS, John Bankston Construction Company submitted a bid
in the amount of $152, 136.60 ; and,
WHEREAS, the City Council is of the opinion that the bid
submitted by John Bankston Construction Company is the lowest and best
bid received and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid of John Bankston Construction Company for the Crow Road
participation project is hereby accepted by the City of Beaumont and
the City Manager be, and he is hereby, authorized to enter into a
contract with John Bankston Construction Company in the amount of
$152,136.60 for the Crow Road participation project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
- Mayor -
4.
August 17, 1983
Council Letter 64
Honorable Mayor and
Members of City Council
Subject: Payment for Demolition Contract
Ace Clark Construction Company has completed the demolition of a condemned
dilapidated frame dwelling at 805 DeVilleneuve under a $1,050 contract with
the City. Inspections have been made to ascertain that all work required was
performed satisfactorily.
It is recommended that the Council accept the work as completed and authorize
full and final payment to the contractor.
Karl Nollenberger
City Manager
C .! -T t 2
R E S O L U T I O N
WHEREAS, on July 26, 1983 the City of Beaumont awarded a
contract to Ace Clark Construction Co. for the demolition of 805
DeVilleneuve; and,
WHEREAS, the project has been completed in accordance with
the plans and specifications;
NOW , THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the demolition of 805 DeVilleneuve is hereby accepted by the
City of Beaumont, and the City Manager be, and he is hereby,
authorized to make final payment to Ace Clark Construction Co. in
the amount of $1 ,050. 00 .
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
5.
August 18, 1983
Council Letter 71
Honorable Mayor and
Members of City Council
Subject: Purchase of Valves and Fittings
The Council Tuesday will be asked to authorize the purchase of valves and
fittings for the water utilities stockpile based on bids received July 13th.
The bids recommended for acceptance totaling $60,102.60, are as follows:
Utility Supply Co. (Houston) Corporation stops
and angle stops $12,776.00
Western Pipe & Supply Co. Corporation stops,
(Houston) angle stops, curb
stops, male and
union couplings 17,730.50
Eagle Valve & Fittings Co.
(Houston) Brass couplings,
brass ells and
brass tees 17,356.88
Big State Supply (Lufkin) Brass nipples 12,239.22
The bid of Amalgamated Supply Company was apparent low bidder on furnishing the
brass nipples for $10,856.34, some $1,382.88 less. The two low bidders, Big
State and Amalgamated, were requested to furnish verification that the product
bid by them met American Standard Testing Method (ASTM B-62) , as called for in
the specifications. According to material received from Amalgamated, this pro-
duct did not conform to the required test standards. In addition, the 10-week
delivery period was greater than the two weeks guaranteed by Big State. Because
of the above reasons, the bid of Big State is recommended.
All prices are quoted for the materials delivered to the Water Utilities Ser-
vice Center on Langham Road. Bids were taken on quantities estimated to be
about a year's supply. All items would be purchased from an inventory account.
The bid prices on brass fittings are lower than the prices paid in past years
because of increased competition among the suppliers and an increase in foreign
made brass fittings on the market. The Eagle Valve & Fittings Co. and Big State
Supply bids reflect a reduction for prompt payment discount.
It is recommended that a resolution be adopted authorizing the purchases from
the vendors specified.
Karl Nollenberger
City Manager
C]TY HID
PAGE 1 OI 4
• Greson Eagle valve 8 Western Pipe Fitting Golden Big State
Technical Fittings B Supply Supply Co. Triangle Utility Sply.
Sales 8 Inc. Pipe 8
Svc. , Inc. Water
ITEM Beaumont Houston Beaumont Waco Beaumont Lufkin
NO. QTY. DESCRIPTION Of ITEMS BID
1.601 6.58/ 6.65/ 6.18/ 6.61/
1 300 ea. 3/4 Corporation Stop 2,280.00 NB 1,974.00 1,995.00 1 ,854.00 1,983.00
10.70/ 9.34/ 9.40/ 9.25/ 9.83/
2 200 ea. 1 Corporation Stop 2 140.00 NB 1 868.00 1 -880.00 1,850.00 1,966.00
27.801 24.31/ 24.55/ 23.84/ 24.69/
3 100 ea. 1 1L, Corporation Stop 2,780.00 1 NB 2 431.00 2,455.00 2,384.00 2,469.00
43.05/ 37.69/ 37.95/ 39.12/ 40.57/
4 100 ea. 2 Corporation Stop 4,305.00 NB 3 769.00 3 795.00 3 912.00 4,057.00
14.10/ 2.32/ 12.40/ 12.89/ 16.30/
5 100 ea. i 1 Curb Stop 1,410.00 NB 1,232.00 1 ,240.00 1,289.00 1,630.00
24.65/ 21.57/ 21.75/ 26.68/ 27.76/
6 50 ea. , l; Curb Stop 1,232.50 NB 1 078.5 1 ,087.50 1,334.00 1,388.00
34.35/ 30.08/ 30.35/ 43.26/ 45.10/
7 50 ea. 2 Curb Stop 1,717.50 NB 1 504.00 1 517.50 2,163.00 2,255.00
1 7.201 6.05/ 6.10/ 7.25/ 5.76/
8 800 ea. 3/4 Angle Stop 5,760.00 NB 4,840.00 14,880.00 5,800.00 4,608.00
10.05/ 8.79/ 8.85/ 10.92/ 8.83/
9 200 ea. 1 Angle Stop 2,010.00 NB 1,758.00 1,770.00 1 2,184.00 1,766.00
29.20/ 25.57/ 25.80/ 29.89/ 25.69/
10 100 ea. 1 Angle Stop 2,920.00 NB 2,557.00 2,580.00 2,989.00 2,569.00
36.45/ 31.90/ 32.20/ 40.11/ 35.69/
11 100 ea. 2 Angle Stop 3,645.00 NB 190. 3,220.00 4,011.00 3,596.00
3.90/ 3.41/ 3.40/ 2.64/ 4.08/
12 300 ea. 1 Male Coupling 1,170.00 NB 1 ,023.00 1,020.00 792.00 1,224.00
i 9.15/ 8.00/ 8.05/ 8.86/ 9.74/
13 1 200 ea. 1=z Male Coupling 1,830.00 NB 600.00 1 ,610.00 1,772.00 1,948.00
i 12.30/ 10.77/ 10.85/ 14.72/ 11.95/
14 100 ea. 2 Male Coupling 1,230.00 NB 1,077.00 1,085.00 1,472.00 1,195.00
I 4.95/ 4.34/ 4.45/ 5.64/ 4.73/
15 100 ea. 1 Union Coupling 495.00 NB 434.00 1445.00 564.00 473.00
{
13.40/ 11.70/ 11.80/ 13.94/ 12.06/
16 50 ea. ly, Union Coupling 670.00 NB 585.00 590.00 697.00 603.00
16.95/ 4.80/ 14,95/ 23.49/ 16.47/
17 1 25 ea. 2 Union Coupling 423.75 NB 370.00 373.75 58?.25 411.75
.90/ .8069/ .81/ .95/ .B2/ 94/
18 12000 ea. 3/4 Brass Coupling 1,800.00 13.8 1,620.00 1,900.00 1,640.00 1,880.00
1.30/ 1.223/ 1.23/ 1.44/ 1.24/ 1.42/
19 1 600 ea. 1 Brass Coupling 780.00 733.80 738.00 864.00 744.00 852.00
2.80/ 2.61/ 2.62/ 3.08/ 2.64/ 2.98/
20 200 ea. l; Brass Coupling 560.00 522.00 524.00 616.00 528.00 596.00
4.65/ 4.29/ 4.31/ 5.07/ 4.35/ 4.94/
21 1 50 ea. 2 Brass Coupling 232.50 214.5 215.50 253.50 217.50 247.00
1.05/ . .98/ 1.15/ .99 1.16/
ea. 3/4 Brass Ell 1,050.00 960.00 1,150.00 j 990.00 1,160.00
1.65/ 1.52/ 1.53/ 1.80/ 1.54/ 1.78/
23 200 ea. 1 Brass E11 330.00 304.00 1 306.00 360.00 308.00 356.00
3.30/ 3.06/ 3.08/ 1724.00 3.62/ 3.11/ 3.55/
24 2001 ea. I Brass Ell 660.00 612.nn 616.00 622.00 710.00
I
5.35/ 4.98/ '4.99/ 1589.00 5.89/ 5.04/ 5.73/
25 1 100 ea. 2 Brass Ell 535.00 498.00 499.00 504.00 573.00
I
1 1.40/ 1.281 1.28/ 1.51/ 1.29/ 1.49/
26 1000 ea. 3/4 Brass Street E11 1,400.00 1,280.0 1,280.00 1,510.00 1,290.00 1,490.00
I \ 2.13/ 2.52/ 2.15/ 2.47/
{ 2.30/ 2.13/
27 { 400 ea. 1 Brass Street E11 920.00 852.00 .852.00 1,008.00 860.00 988.00
o
b"D 0�'.',;
?'
C I T Y O F I{ E A U M 0 N T
CITY BIU 83-54,- _
• Page OF 4 _
Greson Eagle Valve 81 Western Pipe Fitting Golden ti State
u
Technical Fittings 8 Supply Supply Co. Triangle Utility Sply.
Sales 8 Inc. Pipe 8
- Svc., Inc. Water
;ITEM
0. QTY. DESCRIPTION OF ITEMS BI. __ Beaumont H ston Beaumont Waco Beaumont Lufkin
4.65/ 4.29/ 4.31/ 5.05/ 4.35/ 4.92/
28 200 ea. l;; Brass Street Ell 930.00 858.00 862.00 1,010.00 870.00 984.00
ow
7.85/ 7.28/ \ 7.29/ 8.60/ 7.36/ 8.38/
29 200 ea. 2 Brass Stree' , 11 1,570.00 1,456.00 1,458.00 1,720.00 1,472.00 1,676.00
1.30/ 1.201 ` 1.20/ 1.42/ 1.21/ 1.39/
i 30 600 ea. 3/4 Brass lee 780.OG 720.00 720.00 852.00 726.00 834.00
2.30/ 2.16/ 2.16/ 2.55/ 2.18/ 2.48/
31 700 ea. 1 Brass Tee 1,610.00 1,512.00 1,512.00 1,785.00 1,526.00 1,736.00
4.55/ 4.21/ 4.23/ 4.98/ 4.26/ 4.83/
32 500 ea. 1=z Brass Tee 2,275.00 .105.00 2,115.00 2,490.00 2,130.00 2,415.00
7.40/ b.9 1 6.91/ 8.15/ 6.98/ 7.95/
33 500 ea. 2 Brass Tee 3,700.00 3,450.0 3,455.00 4,075.00 3,490.00 3,975.00
.65/ .5872/ .54/ 54/ .`.i4/ W2�.05/
34 1500 ea. 3/4 x 2 Brass Nip; 975.00 880.80 1810.00 810.00 810.00
1.70/ 1.593/ 1.45/ 1.46/ 1.46/
35 3500 ea. 3/4 x 6 Brass Nipple 5,950.00 5,575.50 5,075.00 5,110.00 5„110.00
1.35/ 1.271 1.16/ 1.09/ 1..17/
36 400 ea. 1 x 3 Brass Nipp 540.00 508.00 464.00 436.00 4158.00
2.45/ 2.253/ 2.05/ 2.07/ 2.07/37 300 i ea. 1 x 6 Brass Nipple 735.00 675.50 615.00 621.00 621.00
2.85/ 2.646/ 2.41/ 2.42/ 2.43/ 2.40/
38 400 ea. I;i x 4 Brass Nipple 1,140.00 1,058.40 964.00 968.00 972.00 960.00
3.85/ 3.552/ 3.50/ 3.53/ 3.53/ K3�4
39 400 ea. 1; x 6 Brass Nipple 1,540.00 1,420.80 1,400.00 1,412.00 1,412.00
2.15/ 1.9804/ 1.81/ 1.81/ 1.82/
40 50 ea. 2 x 2 Brass Nipple 107.50 99.02/ 90.50/ , 90.50/ 91.00
3.65/ 3.3678/ 3.07/ 3.09/ 3.09/41 300 � ea. 2 x 4 Brass Nipp-_: 1,095.00 1,010.34 921.00 927.00 927.00 5.25/ 4.89/ 4.44/ 4.48/ 4.48/42
500 ea. 2 x 6 Brass Ni le 2,625.00 2,445.00 2,220.00 2,240.00* 2,240.00
(Partial)
ROSS TOTAL - 69,858.75 31 384.86 61 602.50 65 064.75 66 222.75 67 102.75
ESS DISCO..:.T -0- 627.70 -0- 670.42 -0- 11342.06 I
ET TOTAL 69 85 30 757.16 61,602.50 64,394.33 66 222.75 65 760.69 I
21-10 or 2%-10 brass 2%-10th
TERMS Net 30 days Net 30 days Net 30 Net fittings Net 30 Net 30
Stock to Partial Immed Stock to Stock to i
DELIVERY 4 weeks Balance 90 2 weeks 545 days 2 weeks 2-3 weeks
days
4EETS SPECIFICATION yes yes yes yes yes yes
*A-all or none brass
B-all or none fittings
C-all
**l. All or none Ford fittings
2. All or none Nibco fittings
3. All or none Trenton fittings
***Screwed brass fittings all or :,one
** All or none
v
9
C I T ,Y O F B E A U 11 0 N T
CITY P12 f-6-63-54
PAGE 3 0% 4
Viking Municipal The Rohan Uti hty SP] Mun. lunalgamated Mickie
Supply Pipe 8 Company Supply Co. ( Supply Supply Co. Service Co.
Corp. Fabricat-
ITtM APP. ing
N0. QTY. DESCRIPTION OF ITEMS BID Houston Houston Houston n _ Lafayette Houston Houston
6.74/ 6.40/ 6.60/ 6.31/ 6.75/ 6.67/
1 00 ea. 3/4 Corporation Stop 2,022.00 1,920.00 1,980.00 1 ,893.00 2,025.00 NB 2,001.00
10.01/ 9.50/ 9.15/ 9.38/ 10.021 9.47/
2 ea. 1 Corporation Stop 2,002.00 11900.00 1,830.00 1,876.00 2,004.00 NB 1,894.00
I I
1 25.11/ 23.90/ 25.00/ 23.57/ 25.17/ 24.64/
13 100 ea. 1'-; Corporation Stop 2,511.00 2,390.00 2,500.00 ,357.00 2,517.00 NB 2,464.00
I
41.28/ 38.50/ 39.50/ 38.68/ 41.36/ 38.22/
;4 100 ea. 2 Corporation Stop 4,128.00 3,850.00 3,950.00 3,868.00 4,136.00 NB 3,822.00
16.59/ 12.60/ 12.75/ 15.51/ 16.62/ 12.49/
5 1 100 ea. 1 Curb Stop 1,659.00 1,260.00 1 ,275.00 1,551.00 1,662.00 NB 1,249.00
I
28.22/ 22.101 24.50/ 26.43/ 1 28.30/ 21.87/
6 j 50 ea. 1; Curb Stop 1,411.00 1,105.00 1,225.00 1,321.50 1 ,415.00 NB 1,093.50
45.89/ 30.80/ 32.90/ 42.93/ 45.98/ 30.50/
7 I 50 ea. 2 Curb Stop 2,294.50 1,540.00 1 ,645.00 2,146.50 2,299.00 NB 1,525.00
5.88/ 5.50/ 7.52/ 1 5.50/ 1 5.88/ 6.13/
8 1 800 ea. 3/4 Angle Stop 4,704.00 4,400.00 6,016.00 43 .00 1 4,704.00 NB 4,904.00
1 i
8.99/ 8.50/ 9.20/ 8.40/ 9.00/ 8.92/
9 1 200 ea. 1 Angle Stop 1,798.00 1 ,700.00 1 ,840.00 680.00 1,800.00 NB 1,784.00
i
26.11/ 24,80/ 28.00/ 24.46/ 26.18/ 25.92/
10 1 100 ea. 1 Angle Stop 2,611.00 2,480.00 2,800.00 446.00 2,618.00 NB 2,592.00
I
36.29/ 1 32.60 42.00 j 33.98/ 36.39/ 32.34/
11 , 100 ea. 2 Angle Stop 3,629.00 3,260.00 4,200.00 3,398.00 3,639.00 NB 3,234.00
1 4.16/ 1 3.50/ 4.00/ 3.91/ 4.16/ 3.45/
12 1 300 ea. 1 Male Coupling 1,248.00 1,050.00 1,200.00 ; 1 ,173.00 1 ,248.00 NB 1,035.00
� I
1 9.92/ 8.20/ 9.30/ 9.33/ 9.94/ 8.11/
13 j 200 ea. 1�2 Male Coupling 1 ,984.00 1,640.00 1,860.001 11,,866.00 1,988.00 NB 1,622.00
11.98/ ( 11.00/ 13.40/ 1 11.45/ 12.19/ 10.92/
14 100 ea. 2 Male Coupling 1,198.00 1 ,100.00 1,340.00 1 1,145.00 1,219.00 NB 1,092.00 I
4.83/ 1 4.50/ 5.50/ 4.56/ 4.83/ 4.49/
15 100 ea. 1 Union Coupling 483.00 450.00 550.00 456.00 483.00 • NB 449.00
I
12.65/ 12.00/ 12.85/ 11.94/ 12.66/ 11.86/
16 50 ea. 1= Union Coupling 632.50 600.00 642.50 597.00 633.00 NB 593.00
I
17.27/ 15.00/ 19.00/ 16.28/ 17.30/ 15.00/
17 1 25 ea. 2 Union Coupling 431.75 375.00 475.OD 407.00 1 432.50 NB 375.00
.97/ 1 1.04/ .99/ 1.121 1.06/ .83/ 1.28/ i
18 11 2000 ea. 3/4 Brass Coupling 1,940.00 2,080.00 1 ,980.00 2,240.00 2,120.00 1,660.00 2,560.00
I 1.47/ 1.58/ 1.53/ 1.71/ 1.61/ 1.26/ 1.94/
19 1 600 ea. 1 Brass Coupling 882.00 948.00 918.00 1,026.00 966.00 756.00 1,164.00
I f
I 3.11/ 1 3.30/ 3.25/ 3.63/ 3.41/ 2.68/ 4.31/
0 1 200 ea. 13-, Brass Coupling 622.00 1 660.00 650.00 726.00 682.00 536.00 862.00
I 1
5.13/ 5.50/ 5.38/ 1 5.99/ 5.61/ 4.41/ 6.81/
1 { 50 ea. 2 Brass Coupling 256.50 275.00 269.00 1 299.50 280.50 220.50 340.50
1.17/ 1.26/ 1.221 1 1.37/ 1.28/ 1.00/ 1.55/
2 ; 1000 ea. 3/4 Brass Ell 1,170.00 1,260.00 1,220.00 1 1,370.00 1 1,280.00 1,000.00 1,550.00
1 1.81/ 1 1.95/ 1.89/ 1 2.121 J 1.991 1.56/ 2.41/ 1
3 200 ea. 1 Brass Ell + 362.00 1 390.00 378.00 i 424.00 1 398.00 312.00 1 482.00
I 1 3.67/ 3.94/ 3.83/ j 4.27/ 4.00 3.15/ 4.86/
�4 { 200 ea. 1; Brass Ell 734.00 788.00 766.00 i 854.00 800.00 630.00 972.00
I '
1 5.95/ 6.39/ 6.23/ 1 6.94/ 6.51/ 5.12/ 7.90/ !
'25 i 100 ea. 2 Brass Ell 595.00 639.00 1623.00 694.00 651.00 512.00 790.CO i
{ � 1
1 1.53/ 1.64/ 1.58/ i 1_79/6 1 1.67/ 1.36/ 2.02/ t
t2 1000 : ea. 3/4 Brass Street Eli 1,530.00 j 1,640.00 1,580.00 1 1,790.00 1,670.00 1,360.00 1 2,020.00 t
t) 2.55/ 2.701 2.65/ 2.97/ 2.78/ 2.19/ 3.38/ j
27 400 1 ea. 1 Brass Street Ell 1,020.00 1,080.00 1,064.00 1 1.188.00 1,112.00 876.00 1,352.00
C I T Y O F B E A U M 0 N T BID OPENING DATE July 13, 1483
CITY BID NUMBER B-6-83-54
r PAGE 4 OF 4
Viking Municipal The Rohan Utility SPI Mun. Amalgamated Mickie
Supply Pipe 8 Company Supply Co. Supply Supply Co. Service Co.
Corp. Fabricat-
ITEM APP. ing
0. QTY. DESCRIPTION OF ITEMS BID Houston Houston IHouston Houston Lafayette Houston Houston
1 5.13/ 5.40/ 5.36/ 5.99/ 5.61/ 4.41/ 6.81/
28 200 ea. I'i Brass Street Ell 1,026.00 1,080.00 1,072.00 1,198.00 1 ,122.00 882.00 1,362.00
.70/ 9.10/ 9.12/ 10.14/ 9.51/ 7.48/ 11.55/
29 200 ea. 2 Brass Street Ell 1,740.00 1,820.00 1,824.00 2,028.00 1 ,902.00 1,496.00 2,310.00
1.44/ 1.54/ 1.50/ 1.68/ 1.57/ 1.24/ 1.90/
30 600 ea. 3/4 Brass Tee 864.00 924.00 900.00 1,008.00 942.00 744.00 19140.00
2.59/ 2.701 2.69/ 3.01/ 2.82/ 2.221 3.43/
31 700 ea. 1 Brass Tee 1 ,813.00 1,890.00 1,883.00 2,107.00 1,974.00 1,554.00 2,401.00
5.04/ 5.40/ 5.26/ 5.88/ 5.51/ 4.33/ 6.69/
32 500 ea. lz Brass Tee 2,520.00 2,700.00 2,630.00 2,940.00 2,755.00 2,165.00 3,345.00
8.25/ 8.80/ 8.63/ 9.62/ 9.02/ 7.09/ 10.95/
33 1 500 ea. I 2 Brass Tee 4,125.00 4,400.00 4,315.00 4,810.00 4,510.00 3,545.00 5,475.00
.56/ .72/ .56/ .81/ .77/ .47/ 80/
34 1500 ea. 3/4 x 2 Brass Nipple 840.00 1,080.00 840.00 1,215.00 1,155.00 705.00 119200.00
1 1.50/ 1.95/ 1.53/ 2.18/ 2.10/ 1.26/ 12.17/
35 3500 ea. 3/4 x 6 Brass Nipple 5,250.00 6,825.00 5,355.00 7,630.00 7,350.00 4,410.00 179595.00
1.211 1.56/ 1.14/ 1.74/ 1.67/ 1.021 1.73/
36 400 ea. 1 x 3 Brass Nipple 484.00 624.00 456.00 696.00 668.00 408.00 692.00
i
2.13/ 2.70/ 2.18/ 3.09/ 2.96/ 1.80/ 3.08/
37 300 ea. 1 x 6 Brass Nipple 639.00 810.00 654.00 927.00 888.00 540.00 924.00
l 2.50/ 3.20/ 2.56/ 3.62/ 3.49/ 2.111 13.61/
38 400 ea, 1'-; x 4 Brass Nipple 1,000.00 1,280.00 1,024.00 1,448.00 1,396.00 844.00 11,444.00
3.64/ 4.70/ 3.73/ 5.26/ 5.06/ 3.07/ 15.25/
39 400 ea. 12 x 6 Brass Nipple 1,456.00 1,880.00 1,492.00 2,104.00 2,024.00 1,228.00 2,100.00
1.87/ 2.40/ 1.90/ 2.711 2.61/ 1.58/ 12.701
40 50 ea. ! 2 x 2 Brass Nipple 93.50 120.00 95.00 135.50 130.50 1 79.00 X135.00
3.18/ 4.00/ 3.25/ 4.61/ 4.43/ 2.69/ 4.60/
41 300 ea. 2 x 4 Brass Nipple 954.00 1,200.00 975.00 1,383.00 1,329.00 807.00 1,380.00
4.62/ 6.00/ ** 4.75/ 6.69/ 6.44/ 3.89/. 6.68/
42 500 ea. 2 x 6 Brass Nipple 2,310.00 3,000.00** 2,375.00*** 3,345.00 3,220.00 1,945.00 3,340.00
Partial
GROSS TOTAL 68,792.75 70,413.00 70,666.50 76,167.00 76,147.50 29,214.50 78,664.00
LESS DISCOUNT -0- 1,408.26 1 ,413.33 -0- -0- 292.15 -0-
NET TOTAL 68,792.75 69,004.74 69,253.17 76,167.00 76 147.50 28,922.35 78,664.00
Net 10th 2%-10 2'-10 1%-10
TERMS prox. I prox. I Net 30 Net 30 days Net 30 days Net 30 30 days
Stock 2-3 weeks Stock to
DELIVERY 30-45 days 4 weeks Brass to 30 3 weeks 2-4 weeks 10 weeks 30-45 days
days
MEETS SPECIFICATIONS 1yes yes yes yes yes 1yes
*A-all or none brass
B-all or none fittings
C-all
**1. All or none Ford fittings
2. All or none Nibco fittings
3. All or none Trenton fittings
***Screwed brass fittings all or none
All or none
NO
R E S O L U T I O N
WHEREAS, bids were received for the purchase of couplings ,
corporation stops and brass fittings; and,
WHEREAS, the following bids were submitted:
Western Pipe & Supply
Quantity Unit Description
Amount
200 ea 1 corporation stop $ 1 ,868 .00
100 ea 2 corporation stop 3 ,769.00
100 ea. 1 curb stop 1 , 232 .00
50 ea. 1 1/2 curb stop 1078 .50
50 ea. 2 curb stop 1 ,504 .00
100 ea. 2 angle stop
300 ea. 3 ,190 .00
1 male coupling 1 023 .00
200 ea. 1 1/2 male coupling 1 600 .00
100 ea. 2 male coupling 1077 .00
100 ea. 1 union coupling 434 .00
50 ea 1 1/2 union coupling 585.00
25 ea• 2 union coupling 370 .00
Eagle Valve & Fittings
Quantity Unit
Description Amount
2 ,000 ea. 3/4 brass coupling $ 1 613 .80
600 ea. 1 brass coupling 733.80
200 ea. 1 1/2 brass coupling 522 .00
50 ea. 2 brass coupling
1 ,000 ea. 3/4 brass ell 214 .50
980 .00
ea. 1 brass ell 304 .00
200 ea. 1 1/2 brass ell
100 ea. 2 brass ell 612 .00
1 ,000 ea. 498.00
400 3/4 brass street ell 1 ,280 .00
ea. 1 brass street ell 852.00
200 ea. 1 1/2 brass street ell
200 ea. 2 brass street ell 858 .00
600 ea. 3/4 brass tee 1 ,456 .00 700 ea. 1 brass tee 720 .00
500 1 1/2 brass tee 1 ,512.00
ea.
500 ea. 2 brass tee 2 ►105 .00
3,450 .00
Utility sul2ply Co.
Quantity Unit Description
Amount
300 ea. 3/4 corporation stop $ 1 ,893 .00
100 ea. 1 1/2 corporation stop 2,357 .00
800 ea. 3/4 angle stop 4 400 .00
200 ea. 1 angle stop
100 ea. 1 angle stop 1 ,680 .00
2, 446.00
Big State Utility Supply
Quantity Unit Description Amount
1 ,500 ea 3/4 x 2 brass nipple $ 795 .00
3 , 500 ea. 3/4 x 6 brass nipple 5 ,075 .00
400 ea. 1 x 3 brass nipple 428 .00
300 ea. 1 x 6 brass nipple 615 .00
400 ea. 1 1/2 x 4 brass nipple 960.00
400 ea. 1 1/2 x 6 brass nipple 1 , 396 .00
50 ea. 2 x 2 brass nipple 90.00
300 ea. 2 x 4 brass nipple 915 .00
500 ea. 2 x 6 brass nipple 2 ,215.00
and,
WHEREAS, the City Council is of the opinion that the bids
listed above are the lowest and best bids and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bids listed above in the amounts stated for the purchase of
couplings, corporation stops, brass ells and tees be accepted by the
City of Beaumont and the City Manager is hereby authorized to pay for
same upon acceptable delivery .
PASSED BY THE CITY COUNCIL of the City of Beaumont
this the day of 19
- Mayor -
2 -
August 18, 1983
Council Letter 69
Honorable Mayor and
Members of City Council
Subject: Purchase of Drainage Materials
Gifford Hill Pipe Company of Houston and Pyramid Pipe Company of Beaumont were
the low bidders August 3rd on contracts for furnishing drainage materials, as
ordered, over a one-year period.
The Gifford Hill low bids on furnishing reinforced concrete pipe in various
sizes, delivered within the City limits, were slightly lower than the City has
been paying for the same items, as follows:
Low Bid Price Last Year' s Price
12" $ 4.65/ft. $ 4.81/ft.
15" 5.30/ft. 5.48/ft.
18" 6. 10/f t. 6.31/f t.
21" 7.50/ft. 7.79/f t.
24" 9.23/ft. 9.56/ft.
30" 13.34/ft. 13.80/ft.
36" 19.36/ft. 20.00/ft.
42" 26.75/ft. 27.60/ft.
48" 33.24/ft. 34.30/f t.
The prices quoted by other suppliers are higher than last year's prices.
The Pyramid Pipe Company low-bid on furnishing 7 x 7 x 7 box culvert was $770,
delivered, compared to a Gifford Hill bid of $977.18 each, delivered, and
$834.98 each at the vendor's plant. These two companies were the only bidders
on furnishing box culverts. The contract price on box culverts last year was
5128.75 a foot. This year's low bid on seven-foot sections amounts to $110 a
foot.
The bid specifications did not include estimated quantities of the materials
to be used during the contract period. Last year's purchases were as follows:
Number of Feet
Actually Purchased
12" 802 feet
15" 1,514 feet
18" 1,196 feet
21" 18 feet
24" 384 feet
30" 12 feet
36" - 12 feet
42" None
48" None
Council Letter 69
Augsut 18, 1983
Page 2
No 7 x 7 box culverts were purchased under last year's contract.
The materials are used for storm sewers and replacement of driveway culverts.
It is recommended that the contracts for supplying drainage materials be awarded
to the two low bidders, Gifford Hill Pipe Company and Pyramid Pipe Company.
Karl Nollenberger
City Manager
NO
R E S O L U T I O N
WHEREAS, bids were received for an annual contract for
reinforced concrete pipe; and,
WHEREAS, the following bids were submitted:
Gifford Hill Pipe Company
F .O. B. F .O. B.
Item Vendor Yard Destination
12" Reinforced Concrete Pipe $ 4 .49 plf $ 4 .65 plf
15" Reinforced Concrete Pipe 5 .09 plf 5 .30 plf
18" Reinforced Concrete Pipe 5 .83 plf 6 .10 plf
21" Reinforced Concrete Pipe 7 .13 plf 7 .50 plf
24" Reinforced Concrete Pipe 8 .66 plf 9 .23 plf
30" Reinforced Concrete Pipe 12. 29 plf 13 .34 plf
36" Reinforced Concrete Pipe 17 .68 plf 19 .36 plf
42" Reinforced Concrete Pipe 25.36 plf 26 .75 plf
48" Reinforced Concrete Pipe 31.24 plf 33. 24 plf
and,
Pyramid Concrete Pipe Company
F .O.B . F .O.B .
Item Vendor Yard Destination
7 x 7 x 7 Box Culvert $770.00 ea. $770.00 ea.
and,
WHEREAS, the City Council is of the opinion that the bids
submitted above are the lowest and best bids and should be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bids listed above are hereby accepted by the City of
Beaumont and the City Manager is hereby authorized to enter into an
annual contract with Gifford Hill Pipe Company for an annual
contract for reinforced concrete pipe.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
2 -
7.
August 17, 1983
Council Letter 62
Honorable Mayor and
Members of City Council
Subject: Cement-Stabilized Sand
Bids were received from three suppliers August 3 on furnishing cement-stabilized
sand, as ordered, over a six-month period. The low bid is less than the City
has been paying for the material , but the other two are higher, as follows:
1-112 Sack 2 Sack
Mixture Mixture
Troy Dodson
Construction Co. , Beaumont $10.45/Ton $12.45/Ton
Radcliff Materials, Inc. , Beaumont 11.95/Ton 13.95/Ton
Keown Supply, Beaumont 13.85/Ton 15.85/Ton
Previous price: $11.85/Ton $13.60/Ton
The designations of the different mixtures indicate the ratio of cement to sand.
Two-sack mix is about 10 percent cement and 1-112 sack, about 7 percent. The
material is used chiefly for backfill over utility lines, under streets and in
other locations where lines need protection.
Keown was the supplier under the six-month contract now expiring. The average
monthly usage under this contract was 100 tons of 1-1/2 sack mixture and 350
tons of two-sack mixture.
The bids were taken on supplying the material loaded on city trucks at the ven-
dors' plants. Considering the price spread between the low bid and the others,
the difference in hauling distance was not a factor that would affect the rank-
ing of the bids.
It is recommended that the contract be awarded to the low bidder, Troy Dodson
Construction Co.
Karl Nollenberger
City Manager
v Tr..,v
y
R E S O L U T I O N
WHEREAS, bids were received for a six month contract for
cement stabilized sand; and,
WHEREAS, Troy Dodson Construction Company of Beaumont,
Texas submitted the following bid:
1 1/2 sack sand cement $10.45/ton
2 sack sand cement 12.45/ton
and,
WHEREAS, the City Council is of the opinion that the bid
submitted by Troy Dodson Construction Company is the lowest and best
bid and should be accepted;
NOW , THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid of Troy Dodson Construction Company is hereby accepted
by the City of Beaumont and the City Manager be, and he is hereby ,
authorized to enter into a six month contract with Troy Dodson
Construction Company in the amounts listed above for cement
stabilized sand.
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
Mayor -
4
9.
August 19, 1983
Council Letter 73
Honorable Mayor and
Members of City Council
Subject: Length of Terms for Chairman and Vice-Chairman of Planning Commission
The attached ordinance amends our current policy with respect to the Chairman
and Vice Chairman of the Planning Commission in that it limits the term of
each position to one year. This is a change from the current practice of no
effective limitation on length of service in these positions other than the
length of appointment of three years.
4�2�j
Karl Nollenberger
City Manager
ACS axJ )1j , R UT
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 2 OF THE
CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO
PROVIDE A ONE-YEAR TERM FOR THE CHAIRMAN AND
VICE-CHAIRMAN OF THE PLANNING AND ZONING
COMMISSION; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR REPEAL.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1 .
Chapter 2, Section 2-82(b) of the Code of Ordinances of
the City of Beaumont is hereby amended to read as follows:
Section 2-82(b)
The members of the city planning and zoning
commission shall be resident citizens, and
qualified voters of this city. The members of
the city planning and zoning commission shall be
appointed by the City Council . The term of
office of each commissioner shall be for three
(3 ) years, or until a successor is appointed.
The City Council shall appoint one of the
commissioners as chairman and one as
vice-chairman of the commission to serve a term
of one year.
Section 2 .
That if any section, subsection, sentence, clause or
phrase of this ordinance, or the application of same to a
particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the
remaining portions of this ordinance, and to such end the various
portions and provisions of this ordinance are declared to be
severable.
Section 3 .
All ordinances or parts of ordinances in conflict
herewith are repealed to the extent of the conflict only .
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 19
- Mayor -
2 -
WORK SESSION AGENDA
AUGUST 23, 1983
CITY COUNCIL CHAMBERS
1. Discussion of proposed expansion and improvement of Fair Park.
2. Discussion of budget.
Qs
City of Beaumont/Young Men's Business League
Lease on Fair Park for Operation of the
South Texas State Fair
FAIRGROUNDS IMPROVEMENTS
1978-1983
City of Beaumont/Young Men's Business League
Lease on Fair Park for Operation of the
South Texas State Fair
FAIRGROUNDS IMPROVEMENTS - 1978 - 1983
The Present lease agreement between the City of Beaumont
and the Young Men' s Business League for use of Fair Park
to operate the South Texas State Fair is a five-year
agreement originally signed in 1978 and re-negotiated
in 1982.
The lease calls for annual expenditures by the YMBL for
certain Fairgrounds Improvements in lieu of direct annual
rental payments to the City.
The amount of total annual improvements shall be $50,000
or an amount equal to 45% of the previous year's revenue
received by the YMBL from the Fair' s Carnival Midway,
whichever is greater, according to the contract.
Since 1978, the total amount of expenditures for Fair-
grounds Improvements is $503 ,397, while the stipulated
amount called for by the contract totaled $458, 623 or
some $44, 700 "over-expended. " These over-expenditures
are carried forward as a "credit" balance from year-to-
year and are figured into the following year's improve-
ment schedule.
1983 improvements are estimated at $82, 000 and will bring
the total expenditures for six years up to over $585,000
and will show a credit balance of $19 ,000.
The chart of Fairgrounds Improvements , 1978-1983 indi-
cates that the first year's ex enditures came to $201,318
while the contract called for 85,415. The "over-expendi-
ture was $115 , 902.
A brief recap of expenditures looks like this :
1978 - $201 ,318. The single largest improvement expense
was $153 ,420 for paving the Harvest Club/Little Theatre/
YMBL Building Parking Lots ; the Coliseum Parking Lot, and
the Carnival Midway Area. The balance of expenditures
included painting and refurbishing restrooms at $5 ,811;
Improvements to Education and Hobby Building and the Main
Exhibits Building; installation of wash racks in the Live-
stock Barn and construction of a Trailer Park, $31,317 ;
-continued-
-Page 2-
Construction of a storage room in the Coliseum, $5,362.
1979 - $43 784.00 An area South of the Coliseum was
pave at a cost of $22, 640. This included the paving of
the street from the Plum Street Gate to the Coliseum. The
old restroom located behind the Harvest Club was converted
into a Storage and Security Buildin at a cost of $6,524;
Hog Pens were built for $4,365 and 2,037 worth of Fence
and Gate Repairs were expended. The balance of improve-
ments involved electrical work and general maintenance.
1980 - $48, 687. The Old Livestock Barn burned to the
ground in May of 1980. A tent was used that Fall in an
effort to replace the barn. Rental of the tent came to
$1, 615 and this was charged to Fairgrounds Improvements .
The natural gas lines serving Fair Park were completely
replaced at a cost of $25,431. Underground electrical
installation and repairs in the old Livestock Barn area
totaled $9 ,392 . Most of the balance of expenditures was
in and around the old barn site.
1981 - $117 245. The City moved quickly to replace the
Livestoc Barn and it was completed in plenty of time for
the 1981 Fair. The YMBL constructed an addition to the
Poultry/Hog Barn at a cost of $41, 197 plus $20280 for
electrical work. Gatlin Road Construction Co. re-paved
various roads inside Fair Park at a cost of $15,947 . Re-
pairs to fences and relocation of fences cost $12,900.
New sidewalks and parking lot concrete work cost $16,480.
Drainage work was done at a cost of $7, 965 with the remain-
der of expenditures going to general maintenance work.
1982 - $92 ,363 . More than 3,000 square
were oure or roadways and over g640 square of concrete
p q yards were
used for new sidewalks at a cost of $35, 606 . Culverts for
L roadways and ditches were included. At cost of $45,000,
a new roof was installed on the ICE (Hobby/Education)
Building and included repair work to the Main Exhibits
Building roof and to the roof of the Security Building.
1983 - $82 000 .(Proposed) . Proposed expenditures for this
year include an estimated $30,000 for the acquisition of
property on Concord. This property adjoins the Northern-
most section of the City' s Service Center which the YMBL
is requesting the City Council to dedicate as Park Prop-
erty. The YMBL proposes to deed the newly purchased
property over to the City when the Service Center Prop-
erty is made part of Fair Park.
-continued=
-Page 3-
Painting and refurbishing the Main Exhibit Building, the
fronts and archway, entrances to the Hobby/Education
Building and restrooms will cost an estimated $13, 500.
Fill materials for low spots in the Patio Area and the
Parking Area on the West and Northwest sides of the
Coliseum will cost some $10, 000.
Lighting improvements throughout Fair Park will cost
an estimated $4,800, while new Lamb and Barrow Pens
will cost $4, 100.
The blacktop area South of the Coliseum will be repaired
at a cost of $3,OOO. Permanent installation of a new
City Police Office will cost $2,500. Roof and ceiling
repairs to one of the restrooms will cost $2,000 and
miscellaneous fence repair and relocation will run
$3 ,075 .
Young Men's Business League
FAIRGROUNDS IMPROVEMENTS - 1978-1983
1978 1979 1980
Amount of Expenditures $201,318.53
$ 43, 784. 22 $ 48, 687. 73
Required by Contract 85,415.63 86 , 033. 61
91 , 793. 58
Balance to Be Credited to - (42,249. 90)* - (43, 211.48)*
Future Improvements + 115, 902 . 90
115, 902 . 90
*Denotes 73, 653. 51 73 , 653. 51
Overspent +
Underspent - 30, 547. 66
Revenue to Fair from
Bill Hames Shows, Inc.
1977 1978 1979
$189,812. 52 $191, 185 . 81 $203 , 985. 74
X45% X45% X45%
85 ,415. 63 86, 033. 61 91, 793.58
-Continued-
-Page 2-
1981 1982 1983
$117,245. 90 $ 92, 363. 09 $ 82, 000. 00 (Estimated)
__ 89 , 808. 69 105 ,574.95 106 , 992 . 22
+ 27,446. 21* - (13, 211.86)* - (24,992. 22)*
30, 547 .66
57 ,993.87 57 , 993.87
44, 782.01 44, 782.01
19, 789. 79
1980 1981 1982
$199,574. 87 $234, 611.02 $237 , 760.49
X45% X45% X45%
89, 808. 69 105,574. 95 106, 992.22
` r
e
CALENDAR
Sunday, August 21 - Corner Major Drive & Tram Road
6:00 P.M. - Groundbreaking Ceremonies for Holy Family Center
(Bishop Bernard J. Ganter)
** Monday, August 22 - French High School
1:30 P.M. - Speak to Teacher in Training group - "Building
Community Confidence in Schools"
(Calvin Williams)
** 5:30 P.M. - First City Bank
Speak to Legal Secretaries - "Communications"
(Joyce Schreiber)
Tuesday, August 23 - Council Chambers
1:15 P.M. - Council Meeting, followed by Work Session
Wednesday, August 24 - Council Chambers
4:00 P.M. - Historical Landmark Commission Meeting
7:00 P.M. - Lamar University, Gentry Hall
Speak to Alpha Chi Omega - "Communications"
(Becky Laughlin)
* 7:30 P.M. - Groves Council Chambers; 3947 Lincoln
*** SETRPC Executive Committee Meeting
* MAYOR
** MAYOR PRO TEM
***-.-COUNCILMAN DESHOTEL
CALENDAR
Page 2
** Thursday, August 25 - 1665 Thomas Road
10:00 A.M. - Heritage Society Meeting
(Becky Mason)
* 12:00 Noon - Beaumont Club
Luncheon
7:30 P.M. - Civic Center (COUNCIL & SPOUSES)
U.S. Air Force Band of the West "Dimensions in Blue"
(Harold Martin)
** Friday, August 26 - Brown Center, Orange
Seminar (DuPont)
3:00-5:00 P.M. - Adaptive Living Center; 2750 S. 4th St.
Open House of new work activities Center
Building
* 7:30 P.M. - Sunlight Baptist Church; 1285 Cedar
1st Annual Celebration for "Beaumont Crusader"
** Saturday, August 27 - Brown Center, Orange
Seminar (DuPont)
** Sunday, August 28 - All That Jazz
6:00 P.M. - League of Women Voters - "Politics & All That Jazz"
* MAYOR
** MAYOR PRO TEM
*** COUNCILMAN DESHOTEL
CALENDAR
Page 3
** Monday, August 29 - AMFAC Hotel
9:00 A.M. - Texas Municipal League Insurance Meeting
2:30 P.M. - 2nd Floor Conference Room
Planning Commission Work Shop
* MAYOR
** MAYOR PRO TEM
*** COUNCILMAN DESHOTEL