HomeMy WebLinkAboutRES 06-386 RESOLUTION NO. 06 - 386
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager is hereby authorized to execute an agreement, substantially in the
form attached hereto as Exhibit "A," with Jeffery S. Ward & Associates in the amount of
$200,000 to provide project management and grant administration for a Federal
Emergency Management Agency Grant.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
December, 2006.
fA - Mayor Guy N. Goodson -
l�
STATE OF TEXAS §
COUNTY OF JEFFERSON § CONSULTING SERVICES FOR GRANT PROJEC
CITY OF BEAUMONT § MANAGEMENT
This is an agreement by and between the City of Beaumont, Texas, (CITY), and Jeffrey S. Ward&
Associates, Inc., (CONTRACTOR).
WHEREAS CITY will be implementing a FEMA funded grant for the construction of the Calder
Diversion Project. The amount of this grant award is $23.8M; and
WHEREAS The above mentioned grant included $250,000 for Project Management/Grant
Administration.
WHEREAS CONTRACTOR is in the business of providing consulting services regarding the
Project Management and Grant Administration of FEMA grants; and
WHEREAS CITY desires to contract with CONTRACTOR to provide such services,
NOW, THEREFORE, CITY and CONTRACTOR mutually agree as follows:
L SCOPE OF SERVICES
CONTRACTOR shall serve as a contractor ofthe City. The description of services contained herein
is intended to be general in nature. It is neither exhaustive, nor a limitation on the contracted services
so long as the services actually delivered are consistent with the provisions of this agreement.
CONTRACTOR agrees to provide the services as described in Appendix A of this agreement. Any
additions to, expansion of or explanation of such terms shall be by letter of understanding agreed to
and signed by both parties to this contract.
CONTRACTOR shall defend, indemnify and hold harmless CITY,its officials and employees,against
all suits or claims that may be based on any injury to persons or property that may occur, or may be
alleged to occur,in the course of the performance of this agreement by CONTRACTOR,its agents or
employees, provided, that the damage, claims, loss, demand, or suit is caused in whole or in part by
any negligent act or omission of CONTRACTOR, or any subcontractor of CONTRACTOR, or
anyone directly or indirectly employed by CONTRACTOR.
EXHIBIT "A"
II. COMPENSATION.
CITY shall pay CONTRACTOR an amount not to exceed $200,000 for providing the services
defined in this agreement (Appendix A). CONTRACTOR shall invoice CITY using the following
hourly rate schedule as hours in support of grant administration are incurred
Consultant CY 2007 Rate CY 2008 Rate CY 2009 Rate
Jeff Ward $130 per hour $135 per hour $140 per hour
Kristen Thatcher $100 per hour $105 per hour $110 per hour
III. SPECIAL CONDITIONS.
No officer, agent or employee of the City of Beaumont is employed by CONTRACTOR or has a
financial interest direct or indirect in this agreement or the compensation to be paid under this
agreement.
CITY OF BEAUMONT, TEXAS CONTRACTOR
Jeffrey S. Ward & Associates, Inc.
ATTEST:
APPENDIX A
Calder Grant Proiect Management
Sco°e:
Facilitate the development of an interlocal agreement between the City of Beaumont and Jefferson
County Drainage District No. Six (DD6) covering the funding under this grant and outlining the
City's responsibility for execution under this grant.
Develop a detailed project management plan outlining the City's responsibilities as a subgrantee and
the all details related to the process and documentation required to facilitate reimbursement request.
In addition, this plan will cover the process and documentation requirements for soliciting for
subcontractors, and that subcontractors must following when invoicing the CITY.
Develop reimbursement requests to the State of Texas Governor's Division of Emergency
Management for advances against contract awards or actual expenditures.
Support the reconciliation of the contract award advances.
Prepare quarterly reports as required under the HMGP grant.
Prepare monthly status reports for the City's project manager.
Support grant closeout at project completion.