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HomeMy WebLinkAboutMIN SEPT 12 2006 M I N U T E S - CITY OF BEAUMONT Andrew P. Cokinos, At-Large GUY N. GOODSON, MAYOR Becky Ames,At-Large Lulu L. Smith,Ward I CITY COUNCIL MEETING Nancy Beaulieu, Mayor Pro Tem, Ward II Audwin Samuel,Ward III September 12, 2006 Bobbie J. Patterson,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on September 12, 2006, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-12/Consent Agenda Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Brother Colin Gordon of the Church of Jesus Christ of Latter Day Saints gave the invocation. Councilmember Patterson led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Beaulieu, Councilmembers Smith, Samuel and Patterson. Absent: Councilmembers Cokinos and Ames. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Rose Ann Jones, City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1-12/Consent Agenda. None CONSENT AGENDA Approval of minutes - Minutes of August 29, 2006 Confirmation of committee appointments - Resolution 06-257 Kelli Maness was reappointed to the Board of Adjustment (Zoning). The current term will expire June 21, 2008. (Mayor Guy N. Goodson) Tracy Richardson was reappointed to the Historic Landmark Commission. The current term will expire January 15, 2008. (Mayor Guy N. Goodson) Minutes-September 12,2006 Wanda Landry was reappointed to the Library Commission. The current term will expire August 30, 2008. (Councilmember Becky Ames) John Johnson was reappointed to the Small Business Revolving Loan Fund Board. The current term will expire June 22, 2008. (Councilmember Becky Ames) Gwin Genn was appointed to the Library Commission. The term would commence September 12, 2006 and expire September 11, 2008. (Mayor Pro Tern Nancy Beaulieu) A) Approve a bid for the purchase and installation of utility and dump truck bodies - Resolution 06-258 B) Approve a Memorandum of Understanding(MOU)between the City and the Office of Court Administration (OCA) relating to terms of collection software funding assistance and authorization for the City Manager to sign the related certifications - Resolution 06-259 C) Authorize the City Manager to execute an Interlocal Agreementwith Chambers County and Garner Environmental Services, Inc. (Garner) for emergency standby products and services - Resolution 06-260 D) Authorize the payment of taxes on 50% interest in Lot 16, Block "B" of the Amelia Heights Addition located at the intersection of F.M. 364 (Major Drive) and Washington Boulevard for the future widening of Washington Boulevard - Resolution 06-261 Mayor Pro Tern Beaulieu made a motion to approve the ConsentAgenda. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving a one(1)year contract for the purchase of fittings, pipes and couplings for use in the Water Utilities Department - Resolution 06-262 Administration recommended award of an annual contract for purchasing fittings, pipes and couplings to Golden Triangle Pipe of Beaumont at the unit costs reflected in the bid tabulation, with an estimated total annual expenditure of$474,405.25. The materials are used in the repair of existing water lines, installation of new water service lines, and in the maintenance of existing water mains and meters. The materials are utilized to maintain adequate water service throughout the City. Specifications stated that bidders must maintain firm pricing for the entire contract period. Due to substantial recent increases in the price of raw materials used in the production of contract items, particularly brass and polyethylene, vendors were wary of guaranteeing Page 2 of 13 Minutes-September 12,2006 prices for the full year. Golden Triangle Pipe of Beaumont was the only bid respondent to meet this specification. Funds are available for this expenditure in the Water Utilities Department's operating budget. Councilmember Smith moved to APPROVE RESOLUTION 06-262 THAT THE BID SUBMITTED BY GOLDEN TRIANGLE PIPE,BEAUMONT,TEXAS,FORTHE PURCHASE OF COUPLINGS,BRASS FITTINGS, PLASTIC TUBING AND OTHER WATER-RELATED MATERIALS FOR USE BY THE WATER UTILITIES DEPARTMENT IN THE ESTIMATED ANNUAL EXPENDITURE OF $474,405.25. Councilmember Patterson seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 2. Consider approving a resolution to allow outside agencies who have contracted with the City to collect utility payments, to charge the customer a processing fee of up to one dollar twenty five cents ($1.25) per transaction - Resolution 06-263 Administration recommended approval of a resolution to allow outside agencies who have contracted with the City to collect utility payments, to charge the customer a processing fee of up to one dollar twenty five cents ($1.25) per transaction. The City of Beaumont has seven (7) remote payment centers where customers may pay their utility bill. These payment centers include Ace Cash Express (3 locations), Dos Amigas, Kroger(2 locations) and United Check Cashing. The City has individual contracts with each agency and the agencies are currently authorized to charge the customer a processing fee of up to one ($1) dollar per transaction. Due to rising costs, Kroger has requested that the processing fee be increased to $1.25 per transaction. Remote payment centers make it convenient for customers to pay their bills, help to cut down on lines at City Hall and there is no cost to the City. The allowed fee increase would apply to all agencies. This policy and service was started on October 18, 1966 with revisions January 1994 and November 16, 1999. Councilmember Smith made a motion to APPROVE RESOLUTION 06-263 THAT RESOLUTION NO. 99-352 BE AND THE SAME IS HEREBY AMENDED TO AUTHORIZE AGENCIES WITH CONTRACTS WITH THE CITY OF BEAUMONT TO COLLECT UTILITY PAYMENTS TO CHARGE THE CUSTOMER A PROCESSING FEE NOT TO EXCEED $1.25 PER TRANSACTION. Mayor Pro Tern Beaulieu seconded the motion. AYES: MAYOR GOODSON,MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON Page 3 of 13 Minutes-September 12,2006 NAYS: NONE MOTION PASSED 3. Consider approving the purchase of one (1) command post trailer for use during emergency situations - Resolution 06-264 Administration recommended the purchase of one(1)command post trailer manufactured by Ferrara Fire Apparatus, Inc. through the Houston-Galveston Area Council (H-GAC) cooperative purchasing program. The total cost of the trailer including an H-GAC administrative fee of$2,000 is $261,248. The mobile command postwill provide centralized communication capabilities for a multiple agency response to emergency situations such as natural disasters, manhunts, hostage negotiations, and other situations where an onsite command center is required. Since the command post will be funded by a grant from the Homeland Security Grant Program which is coordinated by the Southeast Texas Regional Planning Commission, the trailer will be made available to nearby agencies in need of such equipment upon request. The command post consists of a 48-foot gooseneck trailer equipped with audio visual equipment such as a television satellite and large-screen monitors, a surveillance system with camera, video processor and LCD display, a weather station, telephone system, and a public address system. The self-contained trailer includes a communications room and conference room with built in cabinetry and equipment racks as well as kitchen and restroom facilities. A generator and fuel storage tank are included for use in the absence of electricity. The trailer will be ordered from H-GAC's contracted vendor, Hall Motors of Tyler, Texas. Delivery is expected in approximately 150 days. Funding will be provided by the 2005 Law Enforcement Terrorism Prevention Program Grant through the Homeland Security Grant Program administered by the Governor's Division of Emergency Management which requires no matching funds. Mayor Pro Tem Beaulieu made a motion to APPROVE RESOLUTION 06-264 THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE (1) CENTRALIZED COMMUNICATION CAPABILITIES COMMAND POST FOR A MULTIPLE AGENCY RESPONSE TO EMERGENCY SITUATIONS SUCH AS NATURAL DISASTERS, MANHUNTS, HOSTAGE NEGOTIATIONS AND OTHER SITUATIONS WHERE AN ONSITE COMMAND CENTER IS REQUIRED. THE COMMAND POST TRAILER IS MANUFACTURED BY FERRARA FIRE APPARATUS,INC.IN THE AMOUNT OF$261,248 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Patterson seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Page 4 of 13 Minutes-September 12,2006 4. Consider approving the purchase of law enforcement emergency radio equipment - Resolution 06-265 Administration recommended approving the purchase of radio equipment in the total amount of$45,291.87. A portion of the equipment will be purchased through the Houston- Galveston Area Council (H-GAC) Cooperative Purchasing Program at a cost of $37,173.87, with the equipment being ordered from Raytheon/JPS Communications and Motorola. An additional expenditure of$8,118 from Kay Electronics, Inc. of Beaumont is required for miscellaneous mounting equipment and installation of the new system. The purchase will allow regional law enforcement to add radio equipment which will enhance communication among agencies responding to emergency situations within a three county region including Jefferson, Hardin, and Orange counties. The radio equipment will be installed in a command post trailer, which is concurrently under Council consideration for approval. The equipment is being purchased from three (3) vendors in the following amounts: $22,829 from Raytheon/JPS Communications, Inc.(H-GAC); $14,344.87 from Motorola(H- GAC); and $8,118 from Kay Electronics, Inc. The equipment to be purchased from Raytheon/JPS Communications, Inc. is an ACU-1000 unit which allows simultaneous communication between disparate radio networks and frequencies (800 Mhz, VHF and UHF), and between radio networks and telephone systems (or SATCOM systems). This equipment is essentially a permanent patching device allowing seamless communication between different systems, and is neither computer nor network dependent for its operation. Motorola will provide a combination of 800 Mhz, VHF and UHF 2-way mobile radios to outfit the communication system for the command post trailer. Kay Electronics, Inc.will provide miscellaneous hardware for mounting and installing all the equipment described herein. Two-thirds of the funding for this expenditure, or $30,345.55, will be provided by a 2005 State Homeland Security Program (SHSP) grant; and the remainder, $14,946.32, will be funded by a 2005 Law Enforcement Terrorism Prevention Program (LETPP) grant. The grants require no matching funds. Councilmember Patterson made a motion to APPROVE RESOLUTION 06-265 THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF LAW ENFORCEMENT EMERGENCY RADIO EQUIPMENT IN THE TOTAL AMOUNT OF $45,291.87. A PORTION OF THE EQUIPMENT WILL BE PURCHASED THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM AT A COST OF$37,173.87,WITH THE EQUIPMENT BEING ORDERED FROM RAYTHEON/JPS COMMUNICATIONS AND MOTOROLA. Mayor Pro Tern Beauliue seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Page 5 of 13 Minutes-September 12,2006 5. Consider authorizing the City Manager to apply for and receive funding through the Department of Homeland Security Law Enforcement Terrorism Prevention Program (LETPP) - Resolution 06-266 Administration recommended authorizing the City Manager to apply for and receive funding in the amount of $217,819.43 through the Department of Homeland Security LETPP. The Department of Homeland Security LETPP program is administered through the Southeast Texas Regional Planning Commission and is intended to enhance capabilities of law enforcement agencies to prevent terrorism. An additional $217,819.43 in law enforcement equipment with no matching funds from the city. Mayor Pro Tern Beaulieu made a motion to APPROVE RESOLUTION 06-266 THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO APPLY FOR AND RECEIVE FUNDING IN THE AMOUNT OF $217,819.43 THROUGH THE DEPARTMENT OF HOMELAND SECURITY LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM(LETPP)TO ENHANCE CAPABILITIES OF LAW ENFORCEMENT AGENCIES TO PREVENT TERRORISM. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 6. Consider authorizing the City Manager to increase the Aerated Lagoon Improvements Project - Resolution 06-267 Administration recommended approval of increasing the Aerated Lagoon Improvements Project amount by $127,215.76. The Wastewater Treatment Plant operates two 20-acre aeration lagoons that were built in 1971. The existing lagoons have up to seven feet of accumulated sludge reducing the operating volume of the lagoons, decreasing the settling and aeration time, and reducing the total suspended solids removal. The design engineer recommended the addition of a third aeration lagoon because it will increase the plant's holding capacity by 50 percent,will reduce the sanitary sewer overflows in the system during heavy rainfalls, and will provide the operational flexibility required to meet permit limits and the time needed to efficiently clean the sludge from the existing aeration lagoons by City forces. The proposed changes to the original contract will include a savings to the city by reducing the amount of footage of 72" Reinforced Concrete pipe by 119.6 linear feet despite a restocking fee of two 72" 45 degree bends. Additional changes include electrical work at Junction Box "A", adjustments to enlarge Junction Box "B", adding a block wall and plug, leaving the sheet piling in Lagoon #1, rental on additional sheet piling required in Lagoon #2, plugging of the pipe between Lagoon #1 and Lagoon #2 and bypass pumping for Junction Box"A" and Junction Box"B". The proposed change order will increase the total contract amount by 4.14%. Page 6 of 13 Minutes-September 12,2006 Funds for the project are available in the Capital Improvement Fund. Councilmember Samuel made a motion to APPROVE RESOLUTION 06-267 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER No.2 IN THE AMOUNT OF $127,215.76 THEREBY INCREASING THE CONTRACT AMOUNT TO $3,546,923.76. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 7. Consider authorizing the City Manager to decrease the 23rd Street Peak Flow Force Main from Lafin Road to Hillebrandt Bayou-Phase II Project amount by adjusting the scope of work - Resolution 06-268 Administration recommended approval of decreasing the 23rd Street Peak Flow Force Main from Lafin Rd. to Hillebrandt Bayou - Phase II Project amount by $23,023.00. In the early 1990's Phase I of this project rehabilitated and upgraded the 23rd Street sanitary sewer lift station and installed a 30-inch force main from the lift station to Hillebrandt Bayou. The lift station was designed to pump the sanitary sewer to Lafin Road. This project will extend the 30-inch force main from Hillebrandt Bayou to Lafin Road. The primary goals of the project are to place the original design in operation, reduce sanitary sewer overflows, protect public health and provide customers with uninterrupted and adequate service. The proposed changes to the original contract will adjust the material from ductile iron pipe to high density polyethylene pipe (HDPE), delete the removal and replacement of 85 I.f. of 54" pipe, delete furnishing and installing of Hobas fitting, delete the M.J. fitting, delete furnishing and installing a 30" x 22 1/2 degree ductile iron M.J. fitting, delete furnishing and installing a 30" x 11 1/4 degree ductile iron M.J. fitting, delete the relocation of the utility pole at station 29+05, delete the relocation of existing sanitary sewer manhole and 8"force main between station 30+65 and 33+22, bore under Lafin Road to proposed 8'x8'concrete junction box, and connect proposed 32" HDPE to existing 30" ductile iron pipe. The proposed change order will decrease the total contract amount by 2.34%. Funds for the project are available in the Capital Program. Councilmember Patterson made a motion to APPROVE RESOLUTION 06-268 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER No. 1 IN THE AMOUNT OF$23,023 THEREBY DECREASING THE CONTRACT AMOUNT TO$960,703 FOR THE 23RD STREET PEAK FLOW FORCE MAIN FROM LAFIN RD. TO HILLEBRANDT BAYOU -PHASE II PROJECT. Mayor Pro Tern Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON Page 7 of 13 Minutes-September 12,2006 NAYS: NONE MOTION PASSED 8. Consider approving the purchase of traffic signals, pedestrian signals,decorative poles and illuminated street signs - Resolution 06-269 Administration recommended the purchase of traffic signals for $424 each from Traffic Parts, Inc., pedestrian signals for $234 each from Consolidated Traffic Controls, Inc., illuminated street signs for $2,520 each from Control Technologies, Inc., and decorative pole assemblies for the unit costs listed from Structural and Steel Products, Inc. Bids were solicited for the purchase of eighty-five (85) traffic signals, ninety-six (96) pedestrian signals, twenty (20) illuminated street signs, and twenty (20) poles with decorative bases to be installed in the downtown area on Pearl and Orleans Streets. Installation will be performed by City work forces. Specifications and bid prices for the traffic signals included standard unpainted mounting hardware. The signals are to be mounted on black poles and the hardware being painted black would provide a more attractive appearance. The low bidder, Traffic Parts, Inc., can provide painted hardware for an additional $10 per traffic signal. Administration requests approval of a change order to increase the unit price from $414 to $424 each for a revised total price of $36,040. Vendors were also asked to submit pricing for twenty (20) illuminated street signs with mounting brackets each to be mounted on a black decorative pole. The street signs specified are identical to those currently in use on the Delaware Street extension and will make an attractive addition to the downtown area. Poles specified are Valmont brand poles with decorative Huntington bases and mast arm assemblies in various lengths. Control Technologies, Inc. of Tomball submitted the low bid for the street signs while Structural and Steel Products, Inc. of Fort Worth submitted the sole bid for the Valmont pole assemblies. Funds for this expenditure are available in the Capital Improvement Fund. Mayor Pro Tern Beaulieu made a motion to APPROVE RESOLUTION 06-269 THAT THE BID SUBMITTED BY TRAFFIC PARTS, INC., SPRING, TX; CONSOLIDATED TRAFFIC CONTROLS, INC., ARLINGTON, TX AND CONTROL TECHNOLOGIES, INC., TOMBALL, TX TOTALING $229,939 BE ACCEPTED BY THE CITY OF BEAUMONT,BE IT FURTHER RESOLVED A CHANGE ORDER TO INCREASE THE UNIT PRICE FROM$414 TO$424 EACH FORA REVISED TOTAL PRICE OF$36,040 FOR EIGHTY- FIVE (85) TRAFFIC SIGNALS FOR PAINTED MOUNTING HARDWARE FROM TRAFFIC PARTS, INC., SPRING, TEXAS, IS HEREBY APPROVED BY THE CITY COUNCIL. Councilmember Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU, COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Page 8 of 13 Minutes-September 12,2006 9. Consider authorizing Entergy to install street lights on the Delaware Extension - Resolution 06-270 Administration recommended Council approve a resolution authorizing Entergy to install street lights on the Delaware Extension at a cost of$115,000. The construction of the Delaware Extension was accepted as complete, by the City, on January 24, 2006. The construction project did not include the installation of the street lights since they are owned and operated by Entergy. The City is responsible for only the monthly electricity charges associated with the lights. The construction of a new street requires coordination between the developers, Entergy and the City for the installation of the electrical service, for adjacent properties, and the street lights. On the Delaware Extension, Entergy has proposed the installation of steel poles and fiberglass cross arms, instead of wooden poles, for electrical service to adjacent properties. The poles will be installed on each side of Delaware from Dowlen Road to Major Drive. Typically, the street lights are installed in the median of the roadway. However, since Entergy must provide service to the adjacent properties, the street lights will be installed on these poles rather than have a third set of poles in the median. If the street lights were installed in the median, the estimated cost to the City would be approximately $200,000. Funds for the installation of the street lights are budgeted in the Capital Program. Councilmember Patterson made a motion to APPROVE RESOLUTION 06-270 THAT THE CITY COUNCIL AUTHORIZE ENTERGY TO INSTALL STREET LIGHTS ON THE DELAWARE EXTENSION AT A COST OF $115,000. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 10. Consider approving a six (6) month contract to various vendors for the purchase of water treatment chemicals - Resolution 06-271 Administration recommended award of a six (6) month contract to various vendors as reflected below for purchasing water treatment chemicals at the stated unit costs, with an estimated total contract expenditure of$109,110. The chemicals included in this bid are liquid chlorine, sodium hydroxide and phosphate. The chemicals are used to disinfect and purify the City's water supply. Bid notices were provided to thirty (30) vendors with ten (10) responding with bids as reflected in the bid tabulation. The products of each bidder recommended for award meet all specifications. Page 9 of 13 Minutes-September 12,2006 Funds are available for this expenditure in the Water Utilities Department's operating budget. Mayor Pro Tern Beaulieu made a motion to APPROVE RESOLUTION 06-271 THATTHE BIDS FOR A SIX(6) MONTH CONTRACT FOR PURCHASING WATER TREATMENT CHEMICALS FOR USE BY THE WATER UTILITIES DEPARTMENT FOR AN ESTIMATED TOTAL CONTRACT EXPENDITURE OF$109,110 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU, COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 11. Consider authorizing the Mayor to execute an amendment to a 1965 Extra-Territorial Jurisdiction Apportionment Agreement with the Cities of Port Arthur and Nederland - Ordinance 06-054 Administration recommended approval of an ordinance authorizing the Mayor to execute an amendment to a 1965 Extra-Territorial Jurisdiction Apportionment Agreement with the Cities of Port Arthur and Nederland. The cities of Beaumont, Port Arthur and Nederland, because of their proximity to one another, share an area of overlapping extra-territorial jurisdiction. On July 20, 1965, the three cities entered into an agreement apportioning this overlapping area, giving to each city exclusive jurisdiction over a designated portion of the overlapping ETJ. Triangle Acquisitions, Inc., a Port Arthur developer, has asked the City of Port Arthur and the City has since agreed to release a 91.9 acre tract of land from its apportioned ETJ for private residential subdivision development. This released acreage is to be reallocated to the City of Nederland, which has indicated its desire to annex the property in the future. In order for this reapportionment and subsequent annexation to occur, the 1965 apportionment agreement needs to be amended. The amendment is conditioned upon (1) all three cities agreeing to the release and reapportionment of the 91.9 acre tract of land, (2) the annexation of the 91.9 acre tract of land by the City of Nederland on or before January 1, 2007, and (3) the commencement of the construction of the residential subdivision by January 1, 2007, with the completion of the project by December 31, 2007. The Cities of Port Arthur and Nederland have taken action agreeing to the release and reapportionment. Councilmember Smith made a motion to ADOPTORDINANCE 06-054THATTHE MAYORBEAND HE IS HEREBY AUTHORIZED TO EXECUTE AN AMENDMENT TO THE 1965 EXTRA-TERRITORIAL JURISDICTION AGREEMENT WITH THE CITIES OF PORT ARTHUR AND NEDERLAND AUTHORIZED BY ORDINANCE No.65-41 ON OCTOBERS, 1965. Councilmember Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU,COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Page 10 of 13 Minutes-September 12,2006 12. Consider amending the City of Beaumont's Minority Business Enterprise (MBE) Policy - Resolution 06-272 Administration recommended that City Council approve a resolution amending the City of Beaumont's Minority Business Enterprise (MBE) Policy. The City's MBE policy was implemented in 1982 and revised in 1986. The policy was created to promote the participation of local minority businesses in City projects. Although the original spirit of the policy will be maintained, it is necessary to make technical changes to the policy in order to comply with the State procurement statutes. The application process for certification as a City MBE in the proposed policy has been streamlined thus making it easier and more convenient to apply. The policy also includes the acceptance of certified State of Texas Historically Underutilized Businesses (HUB) vendors and changing the goals for construction projects and professional services. The current goal of 10% for construction projects exceeding $50,000 will be increased to 20%. The goal for professional services will be reduced from the current 20% for contracts exceeding $25,000 to 10%. The current MBE vendor directory includes over 300 companies of which many are no longer in business. Upon approval of the proposed policy all vendors on the list will be notified to advise them of the new policy. To maintain the integrity of the program, vendors will be required to submit a new application and recertify every two (2) years to remain in the directory. The current goal of 20% for professional services contract was discussed at some length. Council decided that they did not want to reduce this goal to 10%, with this change, Councilmember Samuel made a motion to APPROVE RESOLUTION 06-272 THAT THE CITY COUNCIL HEREBY APPROVES THE AMENDMENT OF THE CITY OF BEAUMONT'S MINORITY BUSINESS ENTERPRISE(MBE)POLICY,TO MAKE TECHNICAL CHANGES TO THE POLICY IN ORDER TO COMPLY WITH THE STATE PROCUREMENT STATUTES. Councilmember Patterson seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM BEAULIEU, COUNCILMEMBERS SMITH, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED PUBLIC HEARING Hold a Joint Public Hearing on proposed FY 2007 Budget and proposed 2007 Capital Program City Manager Hayes presented the budget for the public hearing. The proposed FY 2007 Budget was submitted to Council on August 15, 2006. The proposed 2007 Capital Program was originally submitted on May 12, 2006 and then resubmitted August 15, 2006 with revisions. The proposed FY 2007 Budget appropriation for all funds, net of Page 11 of 13 Minutes-September 12,2006 contingency, totals $195,044,300. The target date for adoption of the proposed FY 2007 Budget and the 2007 Capital Improvement Program is September 19, 2006. Public Hearing Opened: 2:35 p.m. Public Hearing Closed: 2:38 p.m. No public comments were made. COUNCILMEMBER COMMENTS COUNCILMEMBER PATTERSON - NONE COUNCILMEMBER SAMUEL - NONE MAYOR PRO TEM BEAULIEU - THANKED THE FINANCE STAFF FOR HELPING HER WITH HER QUESTIONS REGARDING THE BUDGET; WELCOMED MACY'S AS A CORPORATE CITIZEN TO THE CITY; ATTENDED THE DECOMMISSION CEREMONY FOR THE 644TH UNIT [TRANSPORTATION COMPANY-ARMY RESERVE] BASED IN BEAUMONT AND CONGRATULATED ALL THOSE WHO SERVED WITH SUCH CREDIT TO BEAUMONT AND WILL CONTINUE TO BE PART OF OUR COMMUNITY AND THE 644TH UNIT WILL NOT BE FORGOTTEN COUNCILMEMBER SMITH - NONE MAYOR GOODSON - THANKED THE FINANCE STAFF FOR THEIR HARD WORK DURING THE BUDGET PROCESS; PERSONAL THANKS TO SEVERAL PEOPLE IN AUSTIN, MIKE ERBER OF THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AND MEMBERS OF THAT AGENCY FOR APPROVING OUR HOUSING FUNDS; RECEIVED APPROVAL LETTER TODAY FROM RURAL COMMUNITY AFFAIRS FOR THE NON-HOUSING PORTION FOR THE COMMUNITY DEVELOPMENT PROJECT;THANKED STAFF FOR WORKING WITH THESE AGENCIES CITY MANAGER HAYES - THANKED THE FINANCE STAFF FOR THEIR BUDGET COOPERATION TO MEET ALL THE GOALS AND FOR THEIR LONG HOURS AND TEAM EFFORT TO MEET THESE GOALS Public Comments (Persons are limited to three minutes) William R. Sam 1761 Rena Street Beaumont TX Happy the way the direction the City is moving; supportive of the MBE program and the effort the City is promoting this program; would like more public information available without cost Page 12 of 13 Minutes-September 12,2006 Priscilla Hunt 3523 Westmoreland Street Beaumont TX As a resident of the Pear Orchard area, would like more information about the effects of the Aerated Lagoon Improvement Project to the community. There being no Executive Session, Council adjourned at 2:50 p.m. Audio tapes are available upon request in the City Clerk's Office. Guy N. Goodson, Mayor Rose Ann Jones, TRM City Clerk Page 13 of 13 Minutes-September 12,2006