HomeMy WebLinkAboutRES 06-259 RESOLUTION NO. 06-259
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council of the City of Beaumont hereby approves a Memorandum of
Understanding (MOU) between the City and the Office of Court Administration (OCA)
relating to terms of collection software funding assistance. This Memorandum of
Understanding qualifies the Municipal Court for a grant not to exceed $4,950 to assist in
payment for software modifications to the Sungard HTE for monthly and yearly mandated
audits by the State Comptroller pursuant to Senate Bill No. 1863 of the 79th Texas
Legislature. The Memorandum of Understanding (MOU) is substantially in the form
attached hereto as Exhibit "A" and made a part hereof for all purposes.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
related certification.
PASSED BY THE CITY COUNCIL of the City of Bea nt this the 12th day of
September, 2006.
Mayor Guy N. Goodson -
•p /
W
��/ ///
Slow
MEMORANDUM OF UNDERSTANDING
THIS AGREEMENT is between the Office of Court Administration ("OCA") and a county or municipality ("Recipient")
selected by OCA to receive information technology funding assistance for Recipient's collection improvement program.
I. PURPOSE OF THE PROJECT
Article 103.0033 of the Code of Criminal Procedure requires that certain counties and municipalities identified by OCA
must develop and implement collection improvement programs for collection of court costs, fees and fines ("the
programs"). OCA requires that program reports be submitted monthly to OCA in electronic form. OCA has approved
program software solutions that meet OCA requirements, and has listed the approved solutions on its web page for
Collection Software Vendor Information (http://www.courts.state.tx.us/oca/collections/vendor.asp). OCA provides
funding assistance for the purchase of those approved solutions, and also provides funding assistance for pre-approved
alternative solutions and for associated services (such as installation,training, and data conversion of the software). OCA
has selected Recipient to receive such funding, and this Memorandum of Understanding documents the responsibilities of
Recipient to receive the funding.
II. RESPONSIBILITIES OF RECIPIENT
The Recipient agrees to the following:
A. By October 1,2006,to submit this signed memorandum of understanding(MOU) and a summary description of the
plan for acquisition of the software and services.
B. By November 15, 2006, to obtain written OCA approval of the purchase plan and of the alternative solution, if
applicable.
C. By December 31,2006,to procure the solution.
D. To submit proofs of purchase for the items purchased to OCA within 30 days of purchase.
E. To submit monthly online program reports to OCA upon implementation of the solution.
F. If a solution has not been purchased by December 1, 2006, to provide OCA a written report of the status of the
procurement by December 15,2006.
III. OCA RESPONSIBILITIES
OCA will reimburse Recipient for its approved expenditures under this agreement in an amount not to exceed four
thousand nine hundred and fifty dollars($4,950).
Name of Recipient City of Beaumont
Vendor Payee Identification Number 17460002912052
IV. CERTIFICATIONS
Recipient certifies that its governing body has authorized this contract,and a copy of the governing body's authorization is
attached to this MOU.
OCA certifies that payments will be made from revenues available to it in the 2006-2007 biennium.
Office of C t tr Recipient
tJ�
Carl Reynold Date Kyle Hayes Date
Administrative Director City Manager
EXHIBIT "A"