HomeMy WebLinkAboutPACKET SEP 12 2006 ' O,
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 12, 2006 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
Kelh Maness would be reappointed to the Board of Adjustment (Zoning). The current term
would expire June 21, 2008. (Mayor Guy N. Goodson)
Tracy Richardson would be reappointed to the Historic Landmark Commission. The current term
would expire January 15, 2008. (Mayor Guy N. Goodson)
Wanda Landry would be reappointed to the Library Commission. The current term would expire
August 30, 2008. (Councilmember Becky Ames)
John Johnson would be reappointed to the Small Business Revolving Loan Fund Board. The
current term would expire June 22, 2008. (Councilmember Becky Ames)
Gwin Genn would be appointed to the Library Commission. The term would commence
September 12, 2006 and expire September 11, 2008. (Mayor Pro Tem Nancy Beaulieu)
A) Approve a bid for the purchase and installation of utility and dump truck bodies
B) Approve a Memorandum of Understanding(MOU)between the City and the Office of
Court Administration(OCA) relating to terms of collection software funding assistance
and authorization for the City Manager to sign the related certifications
C) Authorize the City Manager to execute an Interlocal Agreement with Chambers County
and Garner Environmental Services, Inc. (Garner) for emergency standby products and
services
D) Authorize the payment of taxes on 50%interest in Lot 16, Block"B" of the Amelia
Heights Addition located at the intersection of F.M. 364 (Major Drive) and Washington
Boulevard for the future widening of Washington Boulevard
A
ICECity of Beaumont
Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 7, 2006
REQUESTED ACTION: Council approval to award a bid for the purchase and installation of
utility and dump truck bodies.
RECOMMENDATION
Administration recommends the award of a bid to Truck Body of Beaumont, Inc. in the amount
of$35,846 for the purchase and installation of two (2)utility bodies and two (2) dump bodies for
City vehicles which were approved for purchase by City Council on March 21, 2006.
BACKGROUND
Bid notices were provided to three (3) vendors, with only Truck Body of Beaumont, Inc.
responding with a bid. A detailed cost breakdown is attached for review.
The bodies will each be installed on Ford F-750 cab and chassis purchased through the Texas
Building and Procurement Commission cooperative purchasing program. The utility bodies with
overhead racks will be installed on Water Utilities vehicles for use as sewer maintenance service
trucks. The 4-5 cubic yard dump bodies will be installed on Streets and Drainage vehicles for
service in street maintenance and repair.
BUDGETARYIMPACT
Funding in the amount of$17,312 will be provided by the Water Utilities lgand, and the balance -
of$18,534 will be charged to the Capital Reserve Fund.
PREVIOUS ACTION
None.
Purchase and Installation of Utility and Dump Truck Bodies
September 1 ,2006
Page 2
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Chief Financial Officer, Water Utilities Director and Public Works Director.
Purchase and Installation of Utility and Dump Truck Bodies
September 1 , 2006
Page 3
Description Unit Price Total Price
Utility Body(2) $8,656 $17,312
Dump Body(2) $9,267 $18,534
Total Bid Amount $35,846
RESOLUTION NO.
WHEREAS, bids were received for the purchase and installation of two (2) utility
bodies on Water Utilities vehicles for use as sewer maintenance service trucks and two(2)
dump bodies to be installed on Streets and Drainage vehicles for service in street
maintenance and repair; and,
WHEREAS, Truck Body of Beaumont, Inc., submitted a bid in the amount of
$35,846; and,
WHEREAS, City Council is of the opinion that the bid submitted by Truck Body of
Beaumont, Inc. should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid in the amount of$35,846 submitted by Truck Body of Beaumont, Inc. for the
purchase and installation of two (2) utility bodies on Water Utilities vehicles for use as
sewer maintenance service trucks and two (2) dump bodies to be installed on Streets and
Drainage vehicles for service in street maintenance and repair be accepted by the City of
Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
B
City of Beaumont
� c
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max S. Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council consider approval of a Memorandum of Understanding
(MOU) between the City and the Office of Court Administration
(OCA)relating to terms of collection software funding assistance and
authorization for the City Manager to sign the related certifications.
RECOMMENDATION
Administration recommends Council approve the MOU and authorize the signing of the related
certifications.
BACKGROUND
SB 1863 requires cities with populations of 100,000 or more to implement a collection program in
Municipal Court with detailed requirements developed by OCA and audited by the State
Comptroller. As a part of those requirements, the City must acquire software enhancements to
facilitate monthly and yearly reporting to the OCA.
BUDGETARY IMPACT
The agreement qualifies Municipal Court for assistance not to exceed$4,950 to be used for required
software modifications. In addition,an estimated three full time employee positions will be added to
meet the requirements of SB 1863. These new positions have been allowed for in-the FY 2007
budget.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION Requires Technology Services to work with Sungard HTE and verify
the modifications are done within required time constraints and are approved as to form by OCA.
RECOMMENDED BY
City Manager and Chief Financial Officer.
OFFICE OF COURT ADMINISTRATION
CARL REYNOLDS
Administrative Director
TO: Deanna Davis, Court Administrator
P.O. Box 3827
Beaumont, TX 77704
FROM: Berny Schiff e
Collections Financial Analyst
DATE: August 17, 2006
RE: Collection Software Funding Assistance
Your city has been approved for collection software funding assistance not to exceed $4,950.
Please have your city manager sign both enclosed original Memorandums of Understanding
(MOU) and return one signed original to:
Berny Schiff
Office of Court Administration
205 W. 14" St, Ste 600
Austin, TX 78701
The MOU provides that your city will:
• Obtain pre-approval from the Office of Court Administration (OCA) to purchase Sungard
HTE, the software product identified in your request for funding assistance, as this
software is not on the approved vendors list posted on OCA's website;
• Provide OCA with proofs of purchase; and
• Submit monthly online reports to OCA on collection activity upon implementation of the
software. I have attached a Program Information Form which contains information that
will be requested annually and information to allow access to our computer system, and
the Collection Information Form that contains the information that will be requested -
monthly. If you have any suggestions for improving reporting, please call one at (512)
936-7557 or email at Bern .schiff ,courts.state.tx.us.
Please submit another request for collections software funding assistance (form is located at
www.courts.state.tx.us/oca/collections/collection software funding assistance form doc) if you
plan to purchase a different product than what was in your original request.
205 WEST 14T"STREET,SUITE 600•TOM C.CLARK BUILDING•(512)463-1625•FAX(512)463-1648
P.O.BOX 12066,CAPITOL STATION•AUSTIN,TEXAS 78711-2066
http://www.courts.state.tx.us
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council of the City of Beaumont hereby approves a Memorandum of
Understanding (MOU) between the City and the Office of Court Administration (OCA)
relating to terms of collection software funding assistance. This Memorandum of
Understanding qualifies the Municipal Court for a grant not to exceed $4,950 to assist in
payment for software modifications to the Sungard HTE for monthly and yearly mandated
audits by the State Comptroller pursuant to Senate Bill No. 1863 of the 79th Texas
Legislature. The Memorandum of Understanding (MOU) is substantially in the form
attached hereto as Exhibit "A" and made a part hereof for all purposes.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
related certification.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
MEMORANDUM OF UNDERSTANDING
THIS AGREEMENT is between the Office of Court Administration ("OCA") and a county or municipality ("Recipient")
selected by OCA to receive information technology funding assistance for Recipient's collection improvement program.
I. PURPOSE OF THE PROJECT
Article 103.0033 of the Code of Criminal Procedure requires that certain counties and municipalities identified by OCA
must develop and implement collection improvement programs for collection of court costs, fees and fines ("the
programs"). OCA requires that program reports be submitted monthly to OCA in electronic form. OCA has approved
program software solutions that meet OCA requirements, and has listed the approved solutions on its web page for
Collection Software Vendor Information (http://www.courts.state.tx.us/oca/collections/vendor.asp). OCA provides
funding assistance for the purchase of those approved solutions, and also provides funding assistance for pre-approved
alternative solutions and for associated services (such as installation, training,and data conversion of the software). OCA
has selected Recipient to receive such funding, and this Memorandum of Understanding documents the responsibilities of
Recipient to receive the funding.
II. RESPONSIBILITIES OF RECIPIENT
The Recipient agrees to the following:
A. By October 1,2006,to submit this signed memorandum of understanding(MOU)and a summary description of the
plan for acquisition of the software and services.
B. By November 15, 2006, to obtain written OCA approval of the purchase plan and of the alternative solution, if
applicable.
C. By December 31,2006,to procure the solution.
D. To submit proofs of purchase for the items purchased to OCA within 30 days of purchase.
E. To submit monthly online program reports to OCA upon implementation of the solution.
F. If a solution has not been purchased by December 1, 2006, to provide OCA a written report of the status of the
procurement by December 15,2006.
III. OCA RESPONSIBILITIES
OCA will reimburse Recipient for its approved expenditures under this agreement in an amount not to exceed four
thousand nine hundred and fifty dollars($4,950).
Name of Recipient City of Beaumont
Vendor Payee Identification Number 17460002912052
IV. CERTIFICATIONS -
Recipient certifies that its governing body has authorized this contract,and a copy of the governing body's authorization is
attached to this MOU.
OCA certifies that payments will be made from revenues available to it in the 2006-2007 biennium.
Office of C t g i�stra/tyoa Recipient
Carl Reynold Date Kyle Hayes Date
Administrative Director City Manager
EXHIBIT "A"
MEMORANDUM OF UNDERSTANDING
THIS AGREEMENT is between the Office of Court Administration ("OCA") and a county or municipality ("Recipient")
selected by OCA to receive information technology funding assistance for Recipient's collection improvement program.
I. PURPOSE OF THE PROJECT
Article 103.0033 of the Code of Criminal Procedure requires that certain counties and municipalities identified by OCA
must develop and implement collection improvement programs for collection of court costs, fees and fines ("the
programs"). OCA requires that program reports be submitted monthly to OCA in electronic form. OCA has approved
program software solutions that meet OCA requirements, and has listed the approved solutions on its web page for
Collection Software Vendor Information (http://www.courts.state.tx.us/oca/collections/vendor.asp). OCA provides
funding assistance for the purchase of those approved solutions, and also provides funding assistance for pre-approved
alternative solutions and for associated services (such as installation,training, and data conversion of the software). OCA
has selected Recipient to receive such funding, and this Memorandum of Understanding documents the responsibilities of
Recipient to receive the funding.
II. RESPONSIBILITIES OF RECIPIENT
The Recipient agrees to the following:
A. By October 1,2006,to submit this signed memorandum of understanding(MOU) and a summary description of the
plan for acquisition of the software and services.
B. By November 15, 2006, to obtain written OCA approval of the purchase plan and of the alternative solution, if
applicable.
C. By December 31,2006,to procure the solution.
D. To submit proofs of purchase for the items purchased to OCA within 30 days of purchase.
E. To submit monthly online program reports to OCA upon implementation of the solution.
F. If a solution has not been purchased by December 1, 2006, to provide OCA a written report of the status of the
procurement by December 15,2006.
III. OCA RESPONSIBILITIES
OCA will reimburse Recipient for its approved expenditures under this agreement in an amount not to exceed four
thousand nine hundred and fifty dollars($4,950).
Name of Recipient City of Beaumont
Vendor Payee Identification Number 17460002912052
IV. CERTIFICATIONS
Recipient certifies that its governing body has authorized this contract,and a copy of the governing body's authorization is
attached to this MOU. e
OCA certifies that payments will be made from revenues available to it in the 2006-2007 biennium.
Office of Court int Recipient
Carl Reynolds j%r r Date Kyle Hayes Date
Administrative Dl ector City Manager
EXHIBIT "A"
c
• Cit y of Beaumont
Council Agenda Item
A ` E
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: City Council authorize the City Manager to execute an Interlocal
Agreement with Chambers County and Garner Environmental
Services, Inc. (Garner)
RECOMMENDATION
Administration recommends that Council authorize the City Manager to execute an Interlocal
Agreement with Chambers County for Emergency Standby Products and Services.
BACKGROUND
On May 23, 2006 City Council authorized the execution of a contract with Garner Environmental
Services, Inc., Deer Park, Texas, for furnishing standby products and services in the event of a
disaster. The contract is for five(5)years, commencing on May 23, 2006.
The contract between the City of Beaumont and Garner includes a provision for another
governmental entity to"piggy-back"for the same services. Chambers County desires to enter into
such an agreement. A copy of the Interlocal Agreement is attached for your review.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Public Works Director.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager is hereby authorized to execute an Interlocal Agreement with
Chambers County and Garner Environmental Services, Inc. for Emergency Standby
Products and Services in the event of a disaster. The contract is for five (5) years
commencing on May 23, 2006. The agreement is substantially in the form attached hereto
as Exhibit "A" and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
GOVERNMENTAL ENTITY INTERLOCAL AGREEMENT
This agreement made and entered into this day of 20 , by
and between Chambers County (hereinafter called "THIS GOVERNING BODY") and other
governmental entities as defined under § 791.003. of Texas Governmental Code, Interlocal
Cooperation Contracts, (hereinafter called "COOP ENTITY") each acting by and through its
duly authorized officials:
WHEREAS, THIS GOVERNING BODY and COOP ENTITY are both governmental entities
engaged in the purchase of goods and services, which is a recognized governmental function;
WHEREAS, THIS GOVERNING BODY and COOP ENTITY wish to enter into an Interlocal
Agreement pursuant to Chapter 791 of the Texas Government Code (hereinafter "Interlocal
Cooperation Act") to set forth the terms and conditions upon which THIS GOVERNING BODY
and COOP ENTITY may purchase various goods and services commonly utilized by each
entity;
WHEREAS, participation.in an interlocal agreement will be highly beneficial to the taxpayers of
THIS GOVERNING BODY and COOP ENTITY through the anticipated savings to be realized
and is of mutual concern to the contracting parties;
WHEREAS, THIS GOVERNING BODY and COOP ENTITY have current funds available to
satisfy any fees owed pursuant to this Agreement.
NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and
obligations as set forth herein; THIS GOVERNING BODY and COOP ENTITY agree as follows:
1. THIS GOVERNING BODY and COOP ENTITY may cooperate in the purchase of
various goods and services commonly utilized by the participants, where available and
applicable, and may purchase goods and services from vendors under present and future
contracts;
2. THIS GOVERNING BODY and COOP ENTITY shall each be individually responsible for
payments directly to the vendor and for the vendor's compliance with all conditions of delivery
and quality of purchased items under such contracts. THIS GOVERNING BODY and COOP
ENTITY shall each make their respective payments from current revenues available to the
paying party;
3. The Agreement shall be in full force and effect until terminated by either party;
4. Notwithstanding anything herein to the contrary, participation in this Agreement may be
terminated by either party upon.thirty (30)days written notice to another participating entity;
5. The undersigned officer and/or agents of the .party(ies) hereto are duly authorized
officials and possess the requisite authority to execute this Agreement on behalf of the parties
hereto;
6. This Agreement may be executed separately by the participating entities, each of which
shall be deemed an original and all of which together shall constitute one and the same
instrument.
EXHIBIT "A"
i
GOVERNMENTAL ENTITY INTERLOCAL AGREEMENT
EXECUTED hereto on the day and year first above written.
CHAMBERS COUNTY,'A C, TX
BY:
TITL C u Jud
CHAMBERS COUNTY,ANAHUAC, TX 77514
BY:
TITLE:
CITY OF BEAUMONT,TX 77704
D
City of Beaumont
MT Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council consider a resolution authorizing the payment of taxes on 50%
interest in Lot 16,Block"B"of the Amelia Heights Addition located at
the intersection of F.M. 364 (Major Drive) and Washington Boulevard
for the future widening of Washington Boulevard.
RECOMMENDATION
Administration recommends Council approve a resolution authorizing the payment of taxes on 50%
interest in Lot 16, Block `B" of the Amelia Heights Addition located at the intersection of F.M. 364
(Major Drive) and Washington Boulevard for the future widening of Washington Boulevard.
BACKGROUND
Michael L. Kreager, Trustee, while agreeing to donate to the City of Beaumont his undivided 50%
interest in the property described as Lot 16, Block`B" of the Amelia Heights Addition,has asked the
City to pay the taxes he owes on the property for the year. According to the Jefferson County Appraisal
District,half interest in the above stated property would be $37,390. Mr. Kreager's taxes,prorated to
the end of September would be approximately$821.73.
BUDGETARY IMPACT
The taxes for the acquired undivided 50% interest in the property, prorated to the end of September,
would be approximately$821.73.
PREVIOUS ACTION
The City of Beaumont approved the acquisition of 50% interest in Lot 16, Block `B" of the Amelia
Heights Addition located at the intersection of F.M. 364(Major Drive) and Washington Boulevard in
Resolution No. 06-235.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Public Works Director.
engmlk_kreager2-ib.wpd
6 September,2006
0 RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the payment of taxes in the approximate amount
of$821.73 on 50% interest in Lot 16, Block "B" of the Amelia Heights Addition located at
the intersection of F.M. 364 (Major Drive) and Washington Boulevard for the future
widening of Washington Boulevard. The City Council approved the acquisition of the 50%
interest of the property by Resolution No. 06-237 passed August 22, 2006.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
IL
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 12,2006 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-12/Consent
Agenda
* Consent Agenda
i GENERAL BUSINESS
1. Consider approving a one(1)year contract for the purchase of fittings, pipes and
couplings for use in the Water Utilities Department
2. Consider approving a resolution to allow outside agencies who have contracted
with the City to collect utility payments, to charge the customer a processing fee of
up to one dollar twenty five cents($1.25) per transaction
3. Consider approving the purchase of one(1) command post trailer for use during
emergency situations
4. Consider approving the purchase of law enforcement emergency radio equipment
5. Consider authorizing the City Manager to apply for and receive funding through
the Department of Homeland Security Law Enforcement Terrorism Prevention
Program(LETPP)
6. Consider authorizing the City Manager to increase the Aerated Lagoon
Improvements Project
7. Consider authorizing the City Manager to decrease the 23' Street Peak Flow
Force Main from Lafin Road to Hillebrandt Bayou-Phase H Project amount by
adjusting the scope of work
8. Consider approving the purchase of traffic signals, pedestrian signals, decorative
poles and illuminated street signs
9. Consider authorizing Entergy to install street lights on the Delaware Extension
10. Consider approving a six(6) month contract to various vendors for the purchase
of water treatment chemicals
11. Consider authorizing the Mayor to execute an amendment to a 1965 Extra-
Territorial Jurisdiction Apportionment Agreement with the Cities of Port Arthur
and Nederland
12. Consider amending the City of Beaumont's Minority Business Enterprise(MBE)
Policy
PUBLIC HEARING
* Hold Joint Public Hearing on proposed FY 2007 Budget and proposed 2007
Capital Program
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Lenny Caballero at 880-3716 three days prior to the
meeting.
� 1
September 12,2006
Consider approving a one (1)year contract for the purchase of fittings, pipes and couplings for
use in the Water Utilities Department
f City of Beaumont
Council Agenda Item
M K g
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: August 31, 2006
REQUESTED ACTION: Council approval of a one (1) year contract for the purchase of
fittings, pipes and couplings.
RECOMMENDATION
Administration recommends award of an annual contract for purchasing fittings, pipes and
couplings to Golden Triangle Pipe of Beaumont at the unit costs reflected in the attached bid
tabulation, with an estimated total annual expenditure of$474,405.25.
BACKGROUND
Bids were requested for an annual contract for couplings, brass fittings, plastic tubing and other
water-related materials for use by the Water Utilities Department.
The materials are used in the repair of existing water lines, installation of new water service lines,
and in the maintenance of existing water mains and meters. The materials are utilized to maintain
adequate water service throughout the City.
Fifteen(15) vendors were notified, with two (2) responding with bids. Specifications stated that
bidders must maintain firm pricing for the entire contract period. Due to substantial recent
increases in the price of raw materials used in the production of contract items, particularly brass
and polyethylene, vendors were wary of guaranteeing prices for the full year. Golden Triangle
Pipe of Beaumont was the only bid respondent to meet this specification. Coburn Supply
submitted bid pricing, but conditioned it with a no-limit price escalation clause on all items. Bids
of both bid respondents are reflected to indicate the financial advantage of accepting Golden
Triangle Pipe's bid for firm pricing for the contract term; with the exclusion of the meter box
section, which will be bid on the open market as needed and will not be a component of this bid
award.
Annual Contract for Fittings,Pipe and Couplings
August 31, 2006
Page 2
BUDGETARY IMPACT
Funds are available for this expenditure in the Water Utilities Department's operating budget.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Chief Financial Officer, and Water Utilities Director.
RESOLUTION NO.
WHEREAS,bids were received for an annual contract for the purchase of couplings,
brass fittings, plastic tubing and other water-related materials for use by the Water Utilities
Department; and,
WHEREAS, Golden Triangle Pipe, Beaumont, Texas, submitted a bid for an
estimated total annual expenditure of$474,405.25 in the unit amounts shown on attached
Exhibit "A"; and,
WHEREAS, City Council is of the opinion that the bid submitted by Golden Triangle
Pipe, Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by Golden Triangle Pipe, Beaumont, Texas, for the purchase of
couplings, brass fittings, plastic tubing and other water-related materials for use by the
Water Utilities Department in the estimated total annual expenditure of$474,405.25 in the
unit amounts shown on attached Exhibit "A" be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER:RF0606-65
40 D OPENING DATE:AUGUST 10,2006,@ 2 PM
1G6LDENTR'1ANbLE?IPE
BEAUMOI`1?":Tx. : :
Item# Qty Description Unit Total
BENDS
................................
.............. ................
................................
.............. ................
................................
.............. ...............
1 30 6" bend M.J.45 degree D.I.w/accessory ack3?�9 �Z8: 0
2 15 6" bend M.J.90 degree D.I.w/accesso ack37.!# `:. 5$ $SQ
3 10 8"bend M.J.45 degree D.I.w/accessory pack
4 10 8"bend M.J.90 degree D.I.w/accessory ackq
5 40 6"x 6"tee M.J.x M.J.x swivel D.I.w/accessory pack s€S $9 € €53;3SiQ0
6 6 6"x 2"tapped cap M.J.x 2"F.I.P.T.D.I.w/accesso pack € €€€€ $ 5'fQ.
MANUFACTURER BID: .ler`Si'itri
Total-Bends
BOLTED COUPLINGS
7 300 3/4"bolted coupling S.B.411-010501-003 steel pipe size 1 (# ': ': €$ 9Qi#Q
8 100 V bolted coupling S.B.411-013201-003 steel pipe
9 30 1-1/4"bolted coupling S.B.411-016601-003 steel pipe size 15€ :`.```' € 445Q
10 60 1-1/2"bolted coupling S.B.411-019001-003 steel pipe size95i51037iQ�
11 200 2"bolted coupling S.B.411-023801-003 steel pipe size 39Q $38 (ltlQ
12 300 2"bolted coupling S.B.441-000263-900 C.I.pipe size 5 ; ': ': `55? �(#Q
13 20 2-1/2"bolted coupling S.B.441-000288-900 C.I.pipe size 1 860
14 200 6"bolted coupling S.B.441-000722-900 C.I.pipe size
4'fG € $ 530:Q(f
15 50 8"Bolted coupling S.B.441-000945-900 C.I.pipe size 6Q 41 ; Q
16 50 12"Bolted coupling S.B.441-000945-900 C.I.pipe size
MANUFACTURER BID: miit [ ir
Total-Bolted Couplings
SERVICE SADDLES
17 5 2"x 3/4"service saddle for PVC pipe
18 50 2"x V service saddle for SDR-26 PVC pipe pp g7 p Q
19 5 6"x 3/4"service saddle for C-900 pipe S3GS3 `:. €€ BQ�
20 5 8"x 3/4"service saddle for C-900 pipe IIAIQpQ
21 100 6"x V service saddle for C-900 PVC pipe S33 GA i S3 QO
22 40 8"x I"service saddle for C-900 PVC pipe
23 5 2"x 3/4" service saddle for cast iron pipe
24 24 2"x 1"service saddle for C.I.pipe 1dQ
25 20 6"x 1"service saddle for single strap 910-967 : 544 fi28
26 100 6"x 1"service saddle D.S.for cast iron $ Q .0
i7 27 25 6"x 1-1/2"service saddle D.S.for cast iron $} 1s $ '3zgryS
28 30 6"x 2"service saddle D.S.for cast iron1024(E'
EXHIBIT "A"
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER:RF0606-65
orOPENING DATE:AUGUST 10,2006,@ 2 PM
GOLDEN TRIANGLE PIPE
BEAU1410NT:T3C :: ::
Item# Qty Description Unit Total
29 60 8"x 1"service saddle D.S.for cast iron €' OQ;$ ; $ pS ; Q;
MANUFACTURER BID: I~isiiiid ef�+�fies
Total Service Saddles
COUPLINGS
30 50 3/4"female coupling bornze F.I.P.T. € $ $ Q
31 50 1"female coupling bronze F.I.P.T. $ X; ': ':. Sp
32 20 1-1/2"female coupling bronze F.I.P.T. 3Q95 $X9ll!
33 20 2"female coupling bronze F.I.P.T.
34 1000 3/4"male coupling bronze M.I.P.T.
35 400 1"male coupling bronze M.I.P.T.
36 100 1-1/2"male coupling bronze M.I.P.T. gQ': ` 4QjQ
37 200 2"male coupling bronze M.I.P.T.
38 100 3/4"meter coupling bronze 90 degree w/M.I.P.T. $i66 I' &SsQ
Adih39 200 1"meter coupling bronze 90 degree w/M.I.P.T. p;
40 25 3/4"coupling bronze straight meter coupling $ 7p ':. $0A.
41 25 1"meter coupling bronze straight w/M.I.P.T.
42 400 3/4"union coupling bronze $gQypQ
43 1 200 1"union coupling bronze
44 50 1-1/2"union coupling bronze3r $XQ':.
45 80 2"union coupling bronze 72Q�'
46 400 3/4"bronze coupling
47 300 1"coupling bronze .0
48 00
48 100 1-1/2"coupling bronzei :9 ': a€3X49$ Q
49 100 2"coupling bronze American made $
IMANUFACTURER BID: aiiies`�tgesi�lkteritfGsiiitiiiti
Total-Couplings
BUSHINGS
50 200 1"X 3/4" bushing bronze 1"M.I.P.T.x 3/4"F.I.P.T.
51 60 1-1/2"x 1"bushing bronze 1-1/2"M.I.P.T.x F.I.P.T. I#$1#` $' Qtll!Q
52 60 2"X 3/4"bushing bronze M.I.P.T.x F.I.P.T. $ Q $1083p�
�53 60 2"x 1"bushing bronze 2"M.I.P.T.x 1"F.I.P.T. ;€$Q ': s $ p 00
54 1 40 2"x 1-1/2"bushing bronze 2"M.I.P.T.x 1-1/2"FIPT186 ': IIE'€ €:` ti22;(t0
ANUFACTURER BID: 1►ICit~i € '€ ':
Total-Bushin s Qgpp
ANGLE STOPS
I
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER:RF0606-65
orOPENING DATE:AUGUST 10,2006,@ 2 PM
..............................
GOLDEN TRIANGLE PIPE:
..............................
BE�:UN1ON�`:� ...
Item# Qty Description Unit Total
55 600 3/4"angle ball stop bronzeIyQ` j[X$ QgQ
56 300 1"angle balllockwin stop bronze $49ia13tii �4Q6
57 1 25 1-1/2"angle lock wing ball stop M.I.P.T.x Fig. $ tf3 $ ....
5$ $
58 40 2"angle lock wing ball stop M.I.P.T.x Fig. '!«126GSa;0&G:80
59 10 3/4"corp.ball stop bronzeQ:
60 400 1"corp.ball stop bronze 3 ;ygs8�pp
61 20 1-1/2"corp.ball stop bronze
.......... .....
62 60 2"corp.ball stop bronze L2G ': ?tl ;0
63 300 3/4"curb ball stop bronze t-head $ $i$ Q
64 200 1"curb ball stop bronze t-head
65 50 1-1/2"curb ball stop bronze t-head $ $ " Q
66 100 2"curb ball stop bronze t-head SII&61116 �:9Q
67 60 1-1/2" meter flange bronze w/F.I.P.T $ XdQ
68 100 2"meter flange bronze with F.I.P.T. $ 9lZ9Opp
69 300 3/4"ells bronze 90 degree
70 300 1"ells bronze 90 degree
71 60 1-1/2"ells bronze 90 degree $ggpp
72 100 2"ells bronze 90 degree S2IS '` 2?�15Q�
73 300 3/4"street ells 90 degree bronze $ € s? Xgsq.
74 200 1"street ells 90 degree bronze ```SIi3S ``' SZOyI(iQ�:
75 60 1-1/2"street ells 90 degree bronzetj ( $XQ
76 200 2"street ells 90 degree bronze
MANUFACTURER BID: MetitiieslCiibitii' €
Total-Angle Stops tIl9' '5;
NIPPLES
77 800 3/4"x 2"bronze nipple
78 600 3/4"x 6"bronze nipple
79 400 1"x 3"bronze nipple `; 59 2380;Q0
80 100 1"x 6"bronze nipple
81 50 1-1/2"x 4"bronze nipple $qp [' a} �;pp
82 100 2"x 4"bronze nipple a ) $51SQ
83 100 2"x 6"bronze nipple €$1tfs4 € S3 7S:R(I
MANUFACTURER BID: merit
Total-Nipples
TUBINGS
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER:RF0606-65
orOPENING DATE:AUGUST 10,2006,@ 2 PM
..............................
GOLDEN TRIANGLE PIPE
BEAQMQNr:TX:::::::::::
Item# Qty Description Unit Total
84 5,000 3/4"X 500' PVC C.T.S.tubing
85 20,400 1"x 300'PVC C.T.S.tubing
86 2,000 1-1/2"x 100'PVC C.T.S.tubing':$(#713IS11<QQ
87 2,000 12'x 100'PVC C.T.S.tubing€€I`:Ss2iT [ff $3?FOA '
MANUFACTURER BID: 11) rit
Total-Tubin s ? i: i#OQ�
FIRE HYDRANT BURY
................................
.............. ...............
88 100 Fire Hydrant American Flo Control B-84-B 3'6"bury [ 'a ;54Il $ 4'1;5 :8[0
MANUFACTURER BID: Ariea[iLaii
Total-Fire Hydrant Bu l D 5>61Q�
VALVES AND VALVE TAPS
89 60 6"gate valve M.J.x M.J. .:::.:::$31 :511:::::; $ ;7O;AO
90 30 8" ate valve M.J.x M.J. ::::::$:497:6 €€€ €€ 1499Q
91 20 6"tapping valve flange X M.J.for 5-1/2"cutter3311 € € 5 ;7ZG:Q0
92 20 8"tapping valve tap x M.J.for 7-1/2"cutter €€? 47;tis $ 95511Q
93 12 12"gate valve M.J.,ductile iron,NRS,resilient seat,wrench nut, BX (!'` 17.$280
accessory pack,American flow Control 2512,American made
94 4 12"tapping gate valve M.J.,ductile iron,NRS,resilient seat,
wrench nut,acc.pack,Amer.flow cont.2512,American made
MANUFACTURER BID: A.met Alf: 0 i
Total-Valves&Valve Taps
VALVE BOXES
.............. ............... .
107 40 Valve box top C.I.5-1/4"x 10"American made Slug:
108 60 Valve box lid C.I.for 5-1/4"box American made . $ X€8C1 1117Sit#.
109 100 Valve box riser 5-1/4"x 2-1/4"C.I.American made ` X22:7( ': 2'f111)1Q
110 100 Valve box bottom 5-1/4"T lere 562-5 $35i57;15iQQ
111 100 Valve box to 5-1/4"x 16"long shaft cast iron for Tyler
MANUFACTURER BID: : er ':
Total-Valve Boxes i9'1i55ti1Q
FIRE HYDRANT EXTENSIONS
9
112 8 12"fire hydrant extensions for B84 American Flo Control :3
113 4 18"fire hydrant extensions for B84 American Flo Control €55& Q102160
fire hydrant,no substitutes
114 2 24"fire hydrant extensions for B84 American Flo Control $ 9(3ra781f
fire hydrant,no substitutes
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER:RF0606-65
If D OPENING DATE: AUGUST 10,2006,@ 2 PM
GOLDEN TRIANGLE PIPE
..............................
BEAUMONT.:TX.:::::
Item# Qty Description Unit = Total
MANUFACTURER BID: tieiriK'aiii'
Total-Fire Hydrant Extensions
CHECK VALVES
................................
.............. ...............
................................
.............. ...
.............. ...............
115 25 3/4"brass swing check valve with teflon seat,F.I.P.T. [€ $3143i4i�1:Z5
116 50 1"brass check valve with teflon seat,F.I.P.T . € s & 637
117 10 1-1/2"brass check valve with teflon seat,F.I.P.T. $86211f' `:S$SQ(f
118 10 2"brass check valve with teflon seat,F.I.P.T. € 1 :45 ': S12S9SQ
MAN ACTURER BID:
Total-Check Valves5'� 035
MECHANICAL JOINT RESTRAINER
119 150 6"mega lug mechanical joint restrainer series € 834[ [€ [ 2SQ
2000PV for PV C C 900 class 150 pipe bolts
and gaskets packaged w/me a lug
120 140 8"mega lug mechanical joint restrainer series $3 t ': $8 MA_
2000PV for PVC C900 class 150 pipe bolts
and gaskets package w/me a lug
121 40 12"mega lug mechanical joint restrainer series7Z$R $ 9XQ
2000PV for PVC C900 class 150 pipe;bolts
and gaskets packaged w/me a lug
122 200 3/4"x V coupling union bronze
123 50 6"x 12"Sleeve Ductile Iron,M.J.,Amer.made € 354.
124 50 8"x 12"Sleeve Ductile Iron,M.J.,Amer.made SGXSQ ;b iFS:Q6
MANUFACTURER BID: 1EtoiiirlSiiiitlEiair `
Total-Mechanical Joint Restrainer
FBiD AMOUNT
*Bidder will not hold price firm for contract period;does not conform to bid specifications
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER:RF0606-65
ID OPENING DATE:AUGUST 10,2006,@ 2 PM
GOLDEN TRIANGLE PIPE
..............................
131:AE1I4ION?`:T�t: ::
Item# Qty Description Unit Total
NOT INCLUDED IN BID AWARD
METER BOXES
95 300 #37T cast iron(solid)lid for#37 marked water, $19.50 $5,850.00
concrete meter box American made
96 80 #65 cast iron meter box lid 2 piece,marked water. $37.15 $2,972.00
98 400 Cast iron meter box Ford YL111-444 straight ball $418.60 $167,440.00
inlet with compression nut 10"high, I"female I.P.T.
outlet non-locking lid,for 1"meter
100 24 2"Cast iron Ford 12-23/32"high protector meter box $821.50 $19,716.00
complete with 3 piece lid marked Water.FPMB-7
Standard finish.
101 24 2"Ball inlet Ford BFP 83-777W M.I.P.T.x Flg for a $268.95 $6,454.80
Ford cast iron meter box
102 24 2"Ball inlet Ford BFP 31-777 M.I.P.T.x Flg for a $182.80 $4,387.20
Ford cast iron meter box
103 12 2" Ford protector cast iron meter box lid end pc $33.50 $402.00
FPMBL-E7
104 12 2"Ford protector cast iron meter box lid center pc. $82.05 $984.60
FPMBL-C7
105 12 1-1/2"Ford ball valve BFP83-676W F.I.P.T.x Flg for $178.60 $2,143.20
installing 1-1/2"meter.
106 12 1-1/2"check valve bronze Ford HFS31-666.F.I.P.T.x $150.75 $1,809.00
fl .
MANUFACTURER BID: 1 Ford
Total-Meter Boxes $212 158.80
• 2
September 12,2006
Consider approving a resolution to allow outside agencies who have contracted with the City to
collect utility payments, to charge the customer a processing fee of up to one dollar twenty five
cents($1.25) per transaction
City of Beaumont
EL
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 7, 2006
REQUESTED ACTION: Council consider a resolution to allow outside agencies who have
contracted with the City to collect utility payments,to charge the customer
a processing fee of up to one dollar twenty five cents($1.25)per
transaction.
RECOMMENDATION
Administration recommends approval of a resolution to allow outside agencies who have contracted with
the City to collect utility payments,to charge the customer a processing fee ofup to one dollar twenty five
cents ($1.25)per transaction.
BACKGROUND
The City ofBeaumont has seven(7)remote payment centers where customers may pay their utility bill.
These payment centers include Ace Cash Express(3 locations),Dos Amigas,Kroger(2 locations)and
United Check Cashing. The City has individual contracts with each agency and the agencies are currently
authorized to charge the customer a processing fee of up to one($1) dollar per transaction.
Due to rising costs,Kroger has requested that the processing fee be increased to$1.25 per transaction.
Remote payment centers make it convenient for customers to pay their bills,helps to cut down on lines at
City Hall and there is no cost to the City. The allowed fee increase would apply to all agencies.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
This policy and service was started on October 18,1966 with revisions January 1994 and November 16,
1999.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Chief Financial Officer.
RESOLUTION NO.
WHEREAS, Resolution No. 99-352 was passed by City Council on November 16,
1999, authorizing agencies with contracts with the City of Beaumont to collect utility
payments to charge the customer a processing fee not to exceed one ($1) dollar per
transaction ; and,
WHEREAS, due to rising costs, the remote processing centers are requesting that
the processing fee be increased to $1.25;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT Resolution No. 99-352 be and the same is hereby amended to authorize agencies
with contracts with the City of Beaumont to collect utility payments to charge the customer
a processing fee not to exceed $1.25 per transaction.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
i 3
September 12,2006
Consider approving the purchase of one (1) command post trailer for use during emergency
situations
I
• '�"
City of Beau mont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6,2006
REQUESTED ACTION: Council consider the purchase of one(1)command post trailer.
RECOMMENDATION
Administration recommends the purchase of one(1)command post trailer manufactured by Ferrara
Fire Apparatus,Inc.through the Houston-Galveston Area Council(H-GAC)cooperative purchasing
program. The total cost of the trailer including an H-GAC administrative fee of$2,000 is$261,248.
BACKGROUND
The mobile command post will provide centralized communication capabilities for a multiple agency
response to emergency situations such as natural disasters,manhunts,hostage negotiations,and other
situations where an onsite command center is required. Since the command post will be funded by
a grant from the Homeland Security Grant Program which is coordinated by the Southeast Texas
Regional Planning Commission,the trailer will be made available to nearby agencies in need of such
equipment upon request.
The command post consists of a 48-foot gooseneck trailer equipped with audio visual equipment
such as a television satellite and large-screen monitors, a surveillance system with camera, video
processor and LCD display,a weather station,telephone system,and a public address system. The
self-contained trailer includes a communications room and conference room with built in cabinetry
and equipment racks as well as kitchen and restroom facilities.A generator and fuel storage tank are
included for use in the absence of electricity.
The trailer will be ordered from H-GAC's contracted vendor,Hall Motors of Tyler,Texas.Delivery
is expected in approximately 150 days.
Purchase of Command Post Trailer
Page 2
September 6,2006
BUDGETARYIMPACT
Funding will be provided by the 2005 Law Enforcement Terrorism Prevention Program Grant
through the Homeland Security Grant Program administered by the Governor's Division of
Emergency Management which requires no matching funds.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Chief Financial Officer.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of one(1)centralized communication
capabilities command post for a multiple agency response to emergency situations such
as natural disasters, manhunts, hostage negotiations and other situations where an onsite
command center is required. The command post trailer is manufactured by Ferrara Fire
Apparatus, Inc. in the amount of$261,248 through the Houston-Galveston Area Council
(H-GAC) cooperative purchasing program. The command post is funded by a grant
through the Homeland Security Grant Program administered by the Governor's Division of
Emergency Management which requires no matching funds.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
0
• 4
September 12,2006
Consider approving the purchase of law enforcement emergency radio equipment
City of Beaumont
Council Agenda Item
M c g
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council approval to purchase law enforcement emergency radio
equipment.
RECOMMENDATION
. Administration recommends approving the purchase of radio equipment in the total amount of
$45,291.87. A portion of the equipment will be purchased through the Houston-Galveston Area
Council (H-GAC) Cooperative Purchasing Program at a cost of$37,173.87, with the equipment
being ordered from Raytheon/JPS Communications and Motorola,respectively, as reflected in the
attached table. An additional expenditure of$8,118 from Kay Electronics, Inc. of Beaumont is
required for miscellaneous mounting equipment and installation of the new system.
BACKGROUND
The purchase will allow regional law enforcement to add radio equipment which will enhance
communication among agencies responding to emergency situations within a three county region
including Jefferson, Hardin, and Orange counties. The radio equipment will be installed in a
command post trailer, which is concurrently under Council consideration for approval.
The equipment is being purchased from three(3)vendors in the following amounts: $22,829 from
Raytheon/JPS Communications, Inc.(H-GAC); $14,344.87 from Motorola(H-GAC); and$8,118
from Kay Electronics, Inc. - -
The equipment to be purchased from Raytheon/JPS Communications, Inc. is an ACU-1000 unit
which allows simultaneous communication between disparate radio networks and frequencies(800
Mhz,VHF and UHF), and between radio networks and telephone systems(or SATCOM systems).
This equipment is essentially a permanent patching device allowing seamless communication
between different systems, and is neither computer nor network dependent for its operation.
Motorola will provide a combination of 800 Mhz, VHF and UHF 2-way mobile radios to outfit
Purchase of Radio Equipment
September 6,2006
Page 2
the communication system for the command post trailer.
Kay Electronics, Inc. will provide miscellaneous hardware for mounting and installing all the
equipment described herein.
The purchase price will include a two (2) year full warranty on all equipment. Warranty service
will be provided by each of the vendors providing the equipment. Delivery is expected within
four (4) weeks after receipt of order.
BUDGETARY IMPACT
Two-thirds of the funding for this expenditure, or $30,345.55, will be provided by a 2005 State
Homeland Security Program (SHSP) grant; and the remainder, $14,946.32, will be funded by a
2005 Law Enforcement Terrorism Prevention Program (LETPP) grant. The grants require no
matching funds.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Chief Financial Officer and Police Chief.
Purchase of Radio Equipment
September 6,2006
Page 3
Schedule of Proposed Radio Equipment Purchase:
Raytheon/JPS Communications
Item Description Quantity Unit Price Extended Price
ACU-1000 equipment bundle 1 $7,037.00 $7,037.00
Radio/4-wire interface module 12 $1,127.00 $13,524.00
Motorola cable - ACU/CDM-1250 6 $189.00 $1,134.00
Motorola cable - ACU/XTL-5000 6 $189.00 $1,134.00
H-GAC fee paid directly by vendor from sale proceeds.
Total Cost $22,829.00
Motorola
Item Description Quantity Unit Price Extended Price
CDM-1250 VHF mobile radio 3 $647.00 $1,941.00
CDM-1250 UHF mobile radio 3 $713.80 $2,141.40
XTL-5000 800Mhz mobile radio 6 $1,675.08 $10,050.48
H-GAC fee $211.99
Total Cost $14,344.87
Kay Electronics, Inc.
Item Description Quantity Unit Price Extended Price
Power supply/all radios 2 $228.00 $456.00
70" 6-shelf rack 1 $995.00 $995.00
Install radios/power supply/antennae 1 $6,667.00 $6,667.00
Total Cost $8,118.00
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of law enforcement emergency radio
equipment in the total amount of$45,291.87. A portion of the equipment will be purchased
through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program
at a cost of $37,173.87, with the equipment being ordered from Raytheon/JPS
Communications and Motorola as shown below:
Raytheon/JPS Communications
Item Description Quantity Unit Price Extended Price-
ACU-1000 equipment bundle 1 $7,037.00 $7,037.00
Radio/4-wire interface module 12 $1,127.00 $13,524.00
Motorola cable-ACU/CDM-1250 6 $189.00 $1,134.00
Motorola cable-ACU/XTL-5000 6 $189.00 $1,134.00
H-GAC fee paid directly by vendor from sale proceeds.
Total Cost $22,828.00
Motorola
Item Description Quantity Unit Price Extended Price
CDM-1250 VHF mobile radio 3 $647.00 $1,941.00
CDM-1250 UHF mobile radio 3 $713.80 $2,141.40
XTL-5000 800Mhz mobile radio 6 $1,675.08 $10,050.48
H-GAC fee $211.99
Total'Cost $14,344.87
An additional expenditure of $8,118 as shown below from Kay Electronics, Inc.,
Beaumont,Texas is required for miscellaneous mounting equipment and installation of the
new system.
Kay Electronics,inc.
Extended
Item Description Quantity Unit Price Price
Power supply/all radios 2 $228.00 $456.00
70"6-shelf rack 1 $995.00 $995.00
Install radios/power 1 $6,667.00 $6,667.00
supply/antennae
I,
Total Cost $8,118.00
i
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
5
September 12, 2006
Consider authorizing the City Manager to apply for and receive funding through the Department
of Homeland Security Law Enforcement Terrorism Prevention Program(LETPP)
City of Beaumont
1179J,i Council Agenda Item
K
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED: Frank C. Coffin, Jr., Chief of Police
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council consider authorizing the City Manager to apply for
and receive funding in the amount of$ 217,819.43 through
the Department of Homeland Security Law Enforcement
Terrorism Prevention Program(LETPP).
RECOMMENDATION
Administration recommends authorizing the City Manager to apply for and receive funding in the
amount of$ 217,819.43 through the Department of Homeland Security LETPP.
BACKGROUND
The Department of Homeland Security LETPP program is administered through the Southeast
Texas Regional Planning Commission and is intended to enhance capabilities of law enforcement
agencies to prevent terrorism.
BUDGETARY IMPACT
An additional $ 217,819.43 in law enforcement equipment with no matching funds from the city.
PREVIOUS ACTION: None.
SUBSEQUENT ACTION: None.
RECOMMENDED BY: City Manager and Chief of Police. - -
Sep 06 06 02: 02p Beaumont Police Rdmin (409) 880-3844 p. l
Grant Project Worksheet Date: 08-31-2006
Jurisdiction: Beaumont Police Department POC: T. Ocnaschek (880-3838)
Project: Misc. Security, etc
Grant: LETPP
Project Description Project Cost
Surveill&Access Control; PPE and personal protection for first responders; night vision surveillance
capabilities for tactical responders;controlled item and weapon protection for K-9 vehicles; enhance7aau]dio
capabilities for intelligence gathering.Total Project Cost is$217,819.43.
Equi ment Itemization (if Possible)
Item Quantity Unit Cost Total Cost
BPD Cameras&Card Readers Pro'ect 1 $58,000.00
Narc Cameras&Card Readers Pro ect 2 $25,531.43
Protective Jackets 102 $325.00 $33,150.00
Simrad Night Optics 2 $11,659.00 $23,318.00
Digital Recorders 6 $150.00 $900.00
Narc Surveillance S stem 1 $9,700.00 $9,700.00
Truck Vault 3 $1,700.00 $5,100.00
Ballistic Blanket 2 $2,900.00 $5,800.00
Protech Delta 4 Helmets 22 $360.00 $7,920.00
Tactical Vests 22 $2,200.00 $48,400.00
Total= $217,819.43
If you have any questions contact Sue Landry at 899-8444 ext 401 or Mike White at 899-8444 ext 402.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager is hereby authorized to apply for and receive funding in the amount
of$217,819.43 through the Department of Homeland Security Law Enforcement Terrorism
Prevention Program (LETPP) to enhance capabilities of law enforcement agencies to
prevent terrorism.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
i 6
September 12, 2006
Consider authorizing the City Manager to increase the Aerated Lagoon Improvements Project
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Hani J. Tohme, Water Utilities Director
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
increase the Aerated Lagoon Improvements Project.
RECOMMENDATION
Administration recommends approval of increasing the Aerated Lagoon Improvements Project
amount by$127,215.76.
BACKGROUND
The Wastewater Treatment Plant operates two 20-acre aeration lagoons that were built in 1971. The
existing lagoons have up to seven feet of accumulated sludge reducing the operating volume of the
lagoons, decreasing the settling and aeration time, and reducing the total suspended solids removal.
The Texas Commission on Environmental Quality issued a violation to the City during their last
inspection of the Wastewater Treatment Plant regarding the operation of the aeration lagoons. The
design engineer recommended the addition of a third aeration lagoon because it will increase the
plant's holding capacity by 50 percent,will reduce the sanitary sewer overflows in the system during
heavy rainfalls,and will provide the operational flexibility required to meet permit limits and the time
needed to efficiently clean the sludge from the existing aeration lagoons by City forces. The project
includes the excavation of a 20- acre lagoon, construction of a clay liner, the installation of the
earthen berms around the proposed and existing lagoons, installation of piping, precast concrete
junction boxes with sliding gates and motorized actuators, and the installation of floating aerators.
The proposed changes to the original contract will include a savings to the city by reducing the
amount of footage of 72"Reinforced Concrete pipe by 119.6 linear feet despite a restocking fee of
two 72" 45 degree bends. Additional changes include electrical work at-Junction Box "A",
adjustments to enlarge Junction Box`B", adding a block wall and plug, leaving the sheet piling in
Lagoon#1, rental on additional sheet piling required in Lagoon#2, plugging of the pipe between
Lagoon#1 and Lagoon#2 and bypass pumping for Junction Box"A" and Junction Box"B". The
proposed change order will increase the total contract amount by 4.14%.
BUDGETARY IMPACT
Funds for the project are available in the Capital Improvement Fund.
PREVIOUS ACTION
Resolution 05-037 in the amount of$3,071,100.00 was passed by City Council on February 8,2005.
Resolution 05-155 in the amount of$348,608.00 was passed by City Council on July 12, 2005.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Water Utilities Director.
APPROVAL OF CONTRACT CHANGE
Change Order No.2 and Final
Date:September 12,2006
Project: City of Beaumont
Aerated Lagoon Improvements
Owner. City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor. Brystar Contracting,Inc.
8385 Chemical Road
Beaumont,Texas 77705
To the Owner. Approval of the following contract change is requested.
Reason for Change:To reduce the amount of footage of 72"Reinforced Concrete pipe by 119.6 linear feet despite
a restocking fee of two 72"45 degree bends.Additional changes include electrical work at Junction Box"A",
adjustments to enlarge Junction Box"B",adding a block wall and plug,leaving the sheet piling in Lagoon#1,rental
on additional shed piling required in Lagoon#2,plugging ofthe pipe between Lagoon#1 and Lagoon#2 and bypass
pumping for Junction Box"A"and Junction Box"B".
ORIGINAL CONTRACT AMOUNT $3,071.100.00
THIS CHANGE ORDER:
DescLip—tion Net Change
Reduction of 119.6 It of 72"RCP. 634.684.>
Additional electrical at Junction Box"A". $6.390.
Add block wall and plug. SI.165.
Adjustments to enlarge Junction Box"B". $32,681.
Bypass pumping for Junction Box"A"and Junction Box"B". $76.053.48.
Restocking fee of two 72"45 degree bends. $4.388.28.
Racal of additional shed piling required in Lagoon#2. S12,230.
Addition to leave shed piling in Lagoon#1. S24,692.
Addition for plugging pipe between Lagoon#I and Lagoon#2. $4,300.
TOTAL AMOUNT OF THIS CHANGE ORDER: $127.215.76
TOTAL AMOUNT OF PREVIOUS CHANGE ORDER $348,608.
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: 53.546.923.76
CONDMON OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in
this Change Order represents fitll compensation for all increases and decreases in the cost o1;and the time
required to perform the entire work under Contract arising directly or indirectly from this Change Order and
all previous Change Orders. Acceptance of this waver constitutes an agreement between Owner and
Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the
Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly
executed."
Recommended By: Approved By: Accepted By:
Hani Tohme,P.E. City of Beaumont Brystar Contracting,Inc.
Water Utilities Director Owner Contractor
Date: Date: Date:
RESOLUTION NO.
WHEREAS, on February 8, 2005, the City Council of the City of Beaumont, Texas,
passed Resolution No. 05-037 awarding a contract in the amount of$3,071,100 to Brystar
Contracting, Inc.,forthe Water Reclamation Plant Aeration Lagoon Improvements Project;
and,
WHEREAS, Change Order No. 1 in the amount of$348,608 was required for"extra
work" performed by the Contractor to change the pipe material from the specified 72 inch
CMP to rubber gasketed 72 inch RCP, delete the aerators mooring system and slab,
heaters and heating cable, delete the electric conduits from the control panel to each
aerator, delete the electrical manhole and replace it with a junction box, and delete the
asphalt coating for the 72 inch CMP pipe thereby increasing the contract amount to
is $3,419,708; and,
WHEREAS,Change Order No.2 in the amount of$127,215.76 is required to reduce
the amount of footage of 72" Reinforced Concrete pipe by 119.6 linear feet despite a
restocking fee of two 72" 45 degree bends. Additional changes include electrical work at
junction Box "A", adjustments to enlarge Junction Box "B", adding a block wall and plug,
leaving the sheet piling in Lagoon #1, rental on additional sheet piling required in Lagoon
#2, plugging of the pipe between Lagoon #1 and Lagoon #2 and bypass pumping for
Junction Box "A" and Junction Box "B;
•
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute Change Order No. 2
in the amount of$127,215.76 thereby increasing the contract amount to $3,546,923.76.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
i
i 7
September 12,2006
Consider authorizing the City Manager to decrease the 23`d Street Peak Flow Force Main from
Lafin Road to Hillebrandt Bayou-Phase II Project amount by adjusting the scope of work
•
City of Beaumont
Council Agenda Item
IN c g
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Hani J. Tohme, Water Utilities Director
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
decrease the 23' Street Peak Flow Force Main from Lafin Rd. to
Hillebrandt Bayou-Phase II Project amount by adjusting the scope
of work
RECOMMENDATION
Administration recommends approval of decreasing the 23'd Street Peak Flow Force Main from Lafin
Rd. to Hillebrandt Bayou -Phase II Project amount by$23,023.00.
BACKGROUND
In the early 1990's Phase I of this project rehabilitated and upgraded the 23rd Street sanitary sewer
lift station and installed a 30-inch force main from the lift station to Hillebrandt Bayou. The lift station
was designed to pump the sanitary sewer to Lafin Road. This project will extend the 30-inch force
main from Hillebrandt Bayou to Lafin Road.The primary goals of the project are to place the original
design in operation, reduce sanitary sewer overflows, protect public health and provide customers
with uninterrupted and adequate service.
The proposed changes to the original contract will adjust the material from ductile iron pipe to high
density polyethylene pipe(HDPE), delete the removal and replacement of 85 l.f. of 54"pipe, delete
fiirnishing and installing ofHobas fitting,delete the M.J.fitting,delete furnishing and installing a 30"
x 221/2 degree ductile iron M.J. fitting, delete furnishing and installing a 30"x 11 1/4 degree ductile
iron M.J. fitting, delete the relocation of the utility pole at station 29+05, delete the relocation of
existing sanitary sewer manhole and 8" force main between station 30+65 and 33+22, bore under
Lafin Road to proposed 8'x8'concrete junction box,and connect proposed 32"HDPE to existing 30"
ductile iron pipe. The proposed change order will decrease the total contract amount by 2.34%.
BUDGETARY IMPACT
Funds for the project are available in the Capital Program.
PREVIOUS ACTION
Resolution 05-153 in the amount of$983,726.00 was passed by City Council on July 12, 2005.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Water Utilities Director.
APPROVAL OF CONTRACT CHANGE
Change Order No.1
Date:September 12,2006
Project: City of Beaumont
23'Street Peak Flow Face Main From Lem Road to Hillebrandt Bayou Phase R
Owner. City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor. Brystar Contacting,Inc.
8385 Chemical Road
Beaumont,Texas 77705
To the Owner. Approval of the following contract change is requested
Reamn for Change:To decrease the contract amount for changing the scope of work performed by the Contractor.The
proposed changes to the original contract will adjust the material fram ductile iron pipe to high density polyethylene pipe
(HDPE),delete the removal and replacement of 85 linear feet of 54"pipe,delete famishing and installing of Hobas fitting,
delete MJ.fitting,delete famishing and installing a 30"x 22%degree ductile iron M I.fitting,delete famishing and
installing a 30"x 11 1/4 degree ductile iron M.J.fitting,delete the relocation of the utility pole at station 29+05,delete the
relocation of existing sanitary sewer manhole and 8"force main between station 30+65 and 33+22,bore under Latin Road
to proposed 8'x8'concrete junction box,and conned proposed 32"HDPE to existing 30"ductile iron pipe.
ORIGINAL CONTRACT AMOUNT $983.726.
THIS CHANGE ORDER:
Description Net Chance
Furnish and install 32"HDPE in lieu of 30"ductile iron pipe. 563.504.
Delete the removal and replacement of 95 linear feet of 54"pipe. 638.250.>
Delete the firnish and installing of Hobos fitting. Q13.000.>
Furnish and install 32'x45 degree HDPE fitting. 66.500?
Delete famishing and installing 30"x 22 Yea degree ductile iron M.I.fitting. 66.400?
Delete firnishing and installing 30"x 11 1/4 degree ductile iron M.J.fitting. 612.600?
Directional drill 32"HDPE from stn 27+50 to 32+00. $10.800.
Directional drill 32"HDPE from sta 35+60 to 39+70. 621.450?
Directional drill 32"HDPE from stn 46+64 to 50+34. 610.100.>
Directional drill 32"HDPE from sta 49+90 to 52+80. 610.800?
Delete the relocation of the utility pole at station 29+05. 67.800.>
Delete the relocation of existing manhole. 611.500?
Bore for 32"HDPE under Latin Road to proposed Junction Box. $8.925•
Furnish and install 8'x8'concrete junction box. 522.000.
Conned proposed 32"HDPE to existing 30"ductile iron force main. $10,148.
TOTAL AMOUNT OF THIS CHANGE ORDER: <W.023>
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: $960.703,
CONDITION OF CHANGE:
"Contractor adrnowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order
represents full compensation for all increases and decreases in the cost of;and the time required to perform the entire work
under Contract arising directly or indirectly from this Change Order and all previous Change Orders.Acoeptance ofthis waver
constidnes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed
upon adjustment totheContract,and that Contractor will waiveall rights to file a claim on this Change Order after it is properly
executed."
Recommended By: Approved By: Accepted By:
Hani Tohme,P.E. City of Beaumont Brystar Contracting,Inc.
Water Utilities Director Owner Contractor
Date: Date: Date:
RESOLUTION NO. 06-
WHEREAS, on July 12, 2005, the City Council of the City of Beaumont, Texas,
passed Resolution No. 05-153 awarding a contract in the amount of$983,726 to Brystar
Contracting, Inc. for the 23rd Street Peak Flow Force Main from Lafin Rd. to Hillebrandt
Bayou - Phase II Project; and,
WHEREAS, Change Order No. 1 is required to adjust the material from ductile iron
pipe to high density polyethylene pipe (HDPE), delete the removal and replacement of 85
I.f. of 54"pipe,delete furnishing and installing of Hobas fitting,delete the M.J.fitting, delete
furnishing and installing a 30" x 22 " degree ductile iron M.J. fitting, delete furnishing and
installing a 30" x 11 1/4 degree ductile iron M.J. fitting, delete the relocation of the utility
pole at station 29+05, delete the relocation of existing sanitary sewer manhole and 8"force
main between station 30+65 and 33+22, bore under Lafin Road to proposed 8'x8'concrete
junction box, and connect proposed 32" HDPE to existing 30" ductile iron pipe in the
amount of $(23,023) thereby decreasing the contract amount to $960,703; and,
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute Change Order No. 1
in the amount of $(23,023) thereby decreasing the contract amount to $960,703 for the
23rd Street Peak Flow Force Main from Lafin Rd. to Hillebrandt Bayou - Phase II Project
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
• 8
September 12, 2006
Consider approving the purchase of traffic signals, pedestrian signals, decorative poles and
illuminated street signs
"r`"
City of Beaumont
Council Agenda
Item
TO: City Council
FROM: Kyle Hayes,City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12,2006
AGENDA MEMO DATE: September 6,2006
REQUESTED ACTION: Council consider the purchase of traffic signals, pedestrian signals,
decorative poles, and illuminated street signs.
RECOMMENDATION
Administration recommends the purchase of traffic signals for$424 each from Traffic Parts, Inc.,
pedestrian signals for$234 each from Consolidated Traffic Controls,Inc., illuminated street signs
for$2,520 each from Control Technologies,Inc., and decorative pole assemblies for the unit costs
listed below from Structural and Steel Products,Inc.
BACKGROUND
Bids were solicited for the purchase of eighty-five (85) traffic signals, ninety-six (96) pedestrian
signals, twenty (20) illuminated street signs, and twenty (20) poles with decorative bases to be
installed in the downtown area on Pearl and Orleans Streets. Installation will be performed by City
work forces.
Bids were received for eighty-five (85) black traffic signals with mounting hardware as follow:
Vendor Unit Price Total Price
Traffic Parts, Inc., Spring, TX $414 $35,190 -
Texas Highway Products LTD,Round Rock,TX $464 $39,440
Control Technologies, Inc., Tomball, TX $469 $39,865
Computec Traffic Systems, League City, TX $475 $40,375
Consolidated Traffic Controls, Inc., Arlington, TX $487 $41,395
Naztec, Inc., Sugar Land,TX $505 $42,925
Paradigrn Traffic Systems,Inc.,Fort Worth,TX $522 $44,370
Purchase of Traffic Signals,Pedestrian Signals,Poles,and Street Signs
September 6,2006
Page 2
Specifications and bid prices for the traffic signals included standard unpainted mounting hardware.
The signals are to be mounted on black poles and the hardware being painted black would provide
a more attractive appearance. The low bidder,Traffic Parts,Inc.,can provide painted hardware for
an additional$10 per traffic signal. Administration requests approval of a change order to increase
the unit price from$414 to $424 each for a revised total price of$36,040.
Bids were solicited for ninety-six(96)pedestrian signals with black housing and mounting hardware.
Consolidated Traffic Controls,Inc., of Arlington submitted the lowest bid of$234 each.Bids were
received as follow:
Vendor Unit Price Total Price
Consolidated Traffic Controls,Inc., Arlington, TX $234 $22,464
Control Technologies,Inc.,Tomball,TX $260 $24,960
Traffic Parts,Inc., Spring,TX $265 $25,440
Paradigm Traffic Systems, Inc.,Fort Worth, TX $266 $25,536
Texas Highway Products LTD,Round Rock,TX $285 $27,360
Computec Traffic Systems,League City,TX $325 $31,2i
Naztec,Inc., Sugar Land,TX $325 $31,2
Vendors were also asked to submit pricing for twenty(20) illuminated street signs with mounting
brackets each to be mounted on a black decorative pole. The street signs specified are identical to
those currently in use on the Delaware Street extension and will make an attractive addition to the
downtown area. Poles specified are Valmont brand poles with decorative Huntington bases and mast
arm assemblies in various lengths as indicated below.
Control Technologies,Inc.of Tomball submitted the low bid for the street signs while Structural and
Steel Products,Inc. of Fort Worth submitted the sole bid for the Valmont pole assemblies.
Vendor Unit Price Total Price
Control Technologies, Inc., Tomball, TX $2,520 $50,400
Consolidated Traffic Controls, Inc., Arlington, TX $2,688 $53,760
0
Purchase of Traffic Signals,Pedestrian Signals,Poles,and Street Signs
September 6,2006
Page 3
Prices submitted by Structural and Steel Products, Inc. for the various length pole and arm
assemblies are as follow:
Description Qty. Unit Price Total Price
10'Arm Assembly,Pole,&Decorative Base 4 $5,340 $21,360
16'Arm Assembly,Pole, &Decorative Base 2 $5,808 $11,616
20' Arm Assembly,Pole, &Decorative Base 8 $6,055 $48,440
24'Arm Assembly, Pole, &Decorative Base 3 $6,301 $18,903
28'Arm Assembly, Pole,&Decorative Base 1 $6,701 $6,710
--T-
32'Arm Assembly, Pole,&Decorative Base 2 $7,003 $14,006
TOTAL: 20 $121,035
BUDGETARYIMPACT
Funds for this expenditure are available in the Capital Improvement Fund. Total costs areas follow:
Description Cost
85 Traffic Signals $36,040
96 Pedestrian Signals $22,464
201 ed Street Signs $50,400
20 Pole and Arm Assemblies $121,035
IF- TOTAL: $229,939
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, and Chief Financial Officer.
RESOLUTION NO.
WHEREAS, bids were received for the purchase of eighty-five (85) traffic signals,
ninety-six (96) pedestrian signals, twenty (20) illuminated street signs and twenty (20)
decorative pole assemblies to be installed in the downtown area on Pearl and Orleans
Streets; and,
WHEREAS, various vendors submitted bids in the unit amounts as shown below:
Eighty-five (85) Black Traffic Signals with Mounting Hardware
UNIT TOTAL
VENDOR AMOUNT COST
Traffic Parts, Inc., Spring, TX $414 $35,190
;and,
WHEREAS, Traffic Parts, Inc., Spring, Texas, can provide painted hardware for an
additional$10 per traffic signal, a change order is requested to increase the unit price from
$414 to $424 each for a revised total price of$36,040 as shown below:
Eighty-five (85) Black Traffic Signals with Mounting Hardware
UNIT TOTAL
VENDOR AMOUNT COST
Traffic Parts, Inc., Spring, TX $424 $36,040
Ninety-six (96) Pedestrian Signals with Black Housing and Mounting Hardware
UNIT TOTAL
VENDOR AMOUNT COST
Consolidated Traffic Controls, Inc., Arlington, TX $234 $22,464
20 Illuminated Street Signs
UNIT TOTAL
VENDOR AMOUNT COST
Control Technologies, Inc., Tomball, TX $2,520 $50,400
iStructural and Steel Products, Inc.
Twenty (20 Decorative Pole and Arm Assemblies
)
Description Qty. Unit Amount I Total Cost
10'Arm Assembly, Pole, & Decorative Base 4 $5,340 $21,360
16'Arm Assembly, Pole, & Decorative Base 2 $5,808 $11,616
20'Arm Assembly, Pole, & Decorative Base 8 $6,055 $48,440
24'Arm Assembly, Pole, & Decorative Base 3 $6,301 $18,903
28'Arm Assembly, Pole, & Decorative Base 1 $6,701 $6,710
32'Arm Assembly, Pole, & Decorative Base j 2 $7,003 1 $14,006
TOTAL: 1 20 $121,035
;and,
WHEREAS, City Council is of the opinion that the bids submitted by the above
vendors should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT, the bids submitted by the above vendors in the unit amounts shown for a total cost
of$229,939 be accepted by the City of Beaumont.
BE IT FURTHER RESOLVED a change order to increase the unit price from $414
to $424 each for a revised total price of $36,040 for eighty-five (85) traffic signals for
painted mounting hardware from Traffic Parts, Inc., Spring, Texas, is hereby approved by
the City Council.
0
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
• 9
September 12, 2006
Consider authorizing Entergy to install street lights on the Delaware Extension
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: August 29, 2006
REQUESTED ACTION: Council consider a resolution authorizing Entergy to install street lights
on the Delaware Extension at a cost of$115,000.
RECOMMENDATION
Administration recommends Council approve a resolution authorizing Entergy to install street lights
on the Delaware Extension at a cost of$115,000.
BACKGROUND
The construction of the Delaware Extension was accepted as complete, by the City, on January 24,
2006. The construction project did not include the installation of the street lights since they are owned
and operated by Entergy. The City is responsible for only the monthly electricity charges associated
with the lights.
The construction of a new street requires coordination between the developers, Entergy and the City
for the installation of the electrical service, for adjacent properties, and the street lights. On the
Delaware Extension, Entergy has proposed the installation of steel poles and fiberglass cross arms,
instead of wooden poles, for electrical service to adjacent properties. The poles will be installed on
each side of Delaware from Dowlen Road to Major Drive.
Typically, the street lights are installed in the median of the roadway. However, since Entergy must
provide service to the adjacent properties, the streetlights will be installed on these poles rather than
have a third set of poles in the median. If the street lights were installed in the median, the estimated
cost to the City would be approximately $200,000.
BUDGETARYIMPACT
Funds for the installation of the street lights are budgeted in the Capital Program.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
Del awareExtensionStreetLightsEntergy.wpd
August 29,2006
RESOLUTION NO. 06 -
WHEREAS, the construction of the Delaware Extension was accepted and
approved by City Council by Resolution No. 06-029 on January 24, 2006; and,
WHEREAS, the construction project did not include the installation of the street
lights as they are owned and operated by Entergy; and,
WHEREAS, the installation of the electrical service for adjacent properties and the
street lights requires coordination between the developers, Entergy and the City;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Council authorizes Entergy to install street lights on the Delaware Extension
at a cost of$115,000.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
i
• 10
September 12, 2006
Consider approving a six(6) month contract to various vendors for the purchase of water
treatment chemicals
•
•
City of Beaumont
•� Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: August 30, 2006
REQUESTED ACTION: Council approval of a six (6) month contract to various vendors for
the purchase of water treatment chemicals.
RECOMMENDATION
Administration recommends award of a six (6) month contract to various vendors as reflected
below for purchasing water treatment chemicals at the stated unit costs, with an estimated total
contract expenditure of$109,110.
BACKGROUND
Bids were requested for a six (6) month contract for water treatment chemicals for use by the
Water Utilities Department. The chemicals included in this bid are liquid chlorine, sodium
hydroxide and phosphate. The chemicals are used to disinfect and purify the City's water supply.
Bid notices were provided to thirty (30) vendors with ten (10) responding with bids as reflected
in the attached bid tabulation. The products of each bidder recommended for award meet all
specifications.
The apparent low bidder for phosphate, Simply Aquatics,bid its product in a wet form as opposed
to dry as specified. The appropriate conversion formula yields a dry ton price of$1,480. The
next low bidder, Calciquest, submitted a phosphate which does not meet specifications due to an
insufficient potassium content.
The contract provides for vendors to furnish water treatment chemicals at the following fixed unit
prices:
Six(6)Month Contract for Water Treatment Chemicals
August 30,2006
Page 2
Vendor Chemical Est. Prior Contract Current Price
Qty. Price
DXI Industries, Inc. Liquid Chlorine 70 tons $581.00 $579.00 /ton
Houston, Texas
FSTI Sodium Hydroxide 150 tons $521.00 $315.50 /ton
Manor, Texas
Shannon Chemical Corp. Phosphate 15 tons $1,260.00 $1,417.00 /ton
Malvern, Pennsylvania
BUDGETARY IMPACT
Funds are available for this expenditure in the Water Utilities Department's operating budget.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Chief Financial Officer and Water Utilities Director.
BID TABULATOR LIQUID CHLORINE, SODIUM HYDROXIDE AND PHOSPHAT
BID NO.: RFO 8
BID OPENING DATE: 8/10/06
Shannon Chemical Corp. I Key Chemical I DXI Industries,Inc. Univar USA,Inc.
VENDORS Malvern,Pennsylvania Waxhaw,North Carolina Houston,Texas Houston,Texas Manor,Texas
Daniel C.Flynn Ken Klug Jamey Deloney Jackie Lowe Brady Hamilton
'-SID-DESCRIP.TION` pTY. + 'COST`?` TOTAL `COST TOTAL° .-' :C T' TOTAL °^ COST' TOTAL COST AL
TONS
SODIUM HYDROXIDE 150 N/B NB 373.89 $56,083.50 $360.89 $54,133.50 $360.00 $54,000.00 $315.50 $47,325.00
TONS
PHOSPHATE 15 $1,417.00 $21,255.00 N/B N/B N/B N/B N/B NB NB NB
TONS
= , a clquest, nc. Pristine ater o utlons t vra orporation arcros Chemicals Simply Aquatics
VENDORS "s Belmont,North Carolina Waukegan,Illinois Houston,Texas Pasadena,Texas Kirbyville,Texas
s;x s Crai Prins i Scott Famam Gayle Tullier Michael Cox Brad Hamilton
.;-;BID.DESCRIPM0N"• QTY. .;;=,.,COST.,: a+ .v '° 'TOTAL _ COST , TOTAL ' "` .COST';:'. . TOTAL' COST: TOTAL: :,. ^' TALr=
LIQUID CHLORINE 70 N/B N/B I N/B $580.001 4 ,
TONS
SODIUM HYDROXIDE 150 N/B NB NB N/B $354.90 $53,235.00 $366.00 $54,900.00 NB NB
TONS
PHOSPHATE 15 $1,300.00 $19,500.00 $1,518.00 $22,770.00 N/B N/B NB N/B $670.00 $10,050.00
TONS
RESOLUTION NO.
WHEREAS, bids were received for a six (6) month contract for purchasing water
treatment chemicals for use by the Water Utilities Department; and,
WHEREAS, various vendors submitted bids in the unit costs shown below:
Vendor Chemical Est. Qty. Current Price
DXI Industries, Inc. Liquid Chlorine 70 tons $579.00/ton
Houston, Texas
FSTI Sodium Hydroxide 150 tons $315.50/ton
Manor, Texas
Shannon Chemical Corp. Phosphate 15 tons $1,417.00/ton
Malvern, Pennsylvania
and,
WHEREAS, City Council is of the opinion that the bids submitted by the various
i vendors in the unit amounts shown above for an estimated total contract expenditure of
$109,110 should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bids for a six (6) month contract for purchasing water treatment chemicals for
use by the Water Utilities Department submitted by the vendors in the unit amounts shown
above for an estimated total contract expenditure of$109,110 be accepted by the City of
Beaumont. -
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
� 11
September 12, 2006
Consider authorizing the Mayor to execute an amendment to a 1965 Extra-Territorial Jurisdiction
Apportionment Agreement with the Cities of Port Arthur and Nederland
C i of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Council consider an ordinance authorizing the Mayor to execute an
amendment to a 1965 Extra-Territorial Jurisdiction Apportionment
Agreement with the Cities of Port Arthur and Nederland.
RECOMMENDATION
Administration recommends approval of an ordinance authorizing the Mayor to execute an
amendment to a 1965 Extra-Territorial Jurisdiction Apportionment Agreement with the Cities of
Port Arthur and Nederland.
BACKGROUND
The cities of Beaumont,Port Arthur and Nederland,because of their proximity to one another,share
an area of overlapping extra-territorial jurisdiction. On July 20, 1965, the three cities entered into
an agreement apportioning this overlapping area, giving to each city exclusive jurisdiction over a
designated portion ofthe overlapping ETJ. Triangle Acquisitions,Inc.,a Port Arthur developer,has
asked the City of Port Arthur and the City has since agreed to release a 91.9 acre tract of land from
its apportioned ETJ for private residential subdivision development. This released acreage is to be
reallocated to the City ofNederland,which has indicated its desire to annex the property in the future.
In order for this reapportionment and subsequent annexation to occur, the 1965 apportionment
agreement needs to be amended. It is yet to be determined what affect the reapportionment of the
91.9 acres will have on the area originally apportioned to the City of Beaumont. The amendment is j
conditioned upon(1)all three cities agreeing to the release and reapportionment ofthe 91,.9 acre tract
of land,. (2) the annexation of the 91.9 acre tract of land by the City of Nederland on or before
January 1, 2007, and (3) the commencement of the construction of the residential subdivision by
January 1,2007,with the completion ofthe project by December 31,2007. The Cities of Port Arthur
and Nederland have taken action agreeing to the release and reapportionment.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
Ordinance No. 65-41 approving the 1965 Extra-Territorial Jurisdiction Apportionment Agreement
between the Cities of Beaumont, Port Arthur and Nederland.
SUBSEQUENT ACTION
None.
RECOMMENDED BY:
City Manager and City Attorney.
ORDINANCE NO.
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the Mayor be and he is hereby authorized to execute an amendment to the 1965
Extra-Territorial Jurisdiction Apportionment Agreement with the Cities of Port Arthur and
Nederland authorized by Ordinance No.65-41 on October 5, 1965 in substantially the form
as attached hereto as exhibit "A."
BE IT FURTHER ORDAINED that the amendment is conditioned upon:
(1) All three cities agreeing to the release and
reapportionment of the 91.9 acre tract of land; and,
(2) The annexation of the 91.9 acre tract of land by the City
of Nederland on or before January 1, 2007, and,
(3) The commencement of the construction of the
residential subdivision by January 1, 2007, with the
completion of the project by December 31, 2007.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
Y Y
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
AMENDMENT TO THE APPORTIONMENT AGREEMENT
This amendment is executed by and between the City of
Beaumont, Texas, the City of Port Arthur, Texas, and the City of
Nederland, Texas.
WHEREAS, the City of Port Arthur, the City of Beaumont, and
the City of Nederland entered into an apportionment agreement on
r�
July 20, 1965 as it pertains to extraterritorial jurisdiction,
and
WHEREAS, the parties desire to amend this apportionment
agreement.
NOW, THEREFORE, the City of Beaumont, the City of Port
s:
Arthur, and the City of Nederland herein agree to the following:
Section 1.That the parties agree that the City of Nederland
shall have exclusive jurisdiction over the area described in
Exhibit "A".
Section 2 .That this amendment to the 1965 apportionment
agreement shall be executed in triplicate, any copy of which
shall be considered to be an original copy, by the Mayor of each
City which is a party hereto, attested by the City Secretary and
under the corporate seal . of each said city.
z.amendment to apportionment agreement_nederland 2006 1
EXHIBIT `A'
Section 3. That the City of Nederland agrees to annex
the 91. 9 acre tract by January 1, 2007, as described in
Ordinance No' adopted by the City of Port Arthur.
Section 4. That this agreement shall become effective
only upon ratification and approval by the governing bodies of
the three (3) cities which are parties hereto.
SIGNED AND AGREED TO on this the day of
A. D. 2006.
CITY OF PORT ARTHUR
BY:
MAYOR OSCAR ORTIZ
ATTEST:
s:
BY:
CITY SECRETARY
ACKNOWLEDG4ENT
STATE OF TEXAS §
§
COUNTY OF JEFFERSON §
BEFORE ME, the undersigned Notary Public, on this day,
personally appeared , known to
me to be the person whose name is described in the foregoing
instrument, and acknowledged to me that he/she executed the same
as the act and deed of the City of Port Arthur, for the purposes
and considerations therein expressed, and the capacities therein
stated.
z.amendment to apportionment agreement_nederland_2006 2
c:
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day
of 2006.
Notary Public, State of Texas
SIGNED AND AGREED TO on this the day of ,
A. D. 2006.
a:
z.amendment to apportionment agreement_nederland_2006 3
d'
CITY OF BEAUMONT
BY:
MAYOR
ATTEST:
BY:
CITY SECRETARY
ACKNOWLEDGMENT
STATE OF TEXPS §
COUNTY OF JEFFERSON §
BEFORE ME, the undersigned Notary Public, on this day,
personally appeared , known to
me to be the person whose name is described in the foregoing
instrument, and acknowledged to me that he/she executed the same
as the act and deed of the City of Beaumont, for the purposes and
considerations therein expressed, and the capacities therein
stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day
of d'' 2006.
Notary Public, State of Texas
d;
z.amendment to apportionment agreement_nederland_2006 4
SIGNED AND AGREED TO on this the day of ,
A. D. 2006.
CITY OF NEDERLAND
BY:
c_ MAYOR
ATTEST:
BY:
CITY SECRETARY
ACKNOWLEDGMENT
STATE OF TEXAS §
COUNTY OF JEFFERSON §
BEFORE ME, the undersigned Notary Public, on this day,
personally appeared known to
me to be the person whose name is described in the foregoing
instrument, and acknowledged to me that he/she executed the same
r-.
as the act and deed of the City of Nederland, for the purposes
and considerations therein expressed, and the capacities therein
stated.
GIVEN UNDER MY HAND .AND SEAL OF OFFICE, this the day.
of c , 2006.
Notary Public, State of Texas
z.amendment to apportionment agreement_nederland_2006 5
4:,
•
EXHIBIT "A"
TO THE AMENDMENT
•
•
DESCRIPTION OF
PROPOSED REVISION TO
CITY OF PORT ARTHUR
EXTRATERRITORIAL JURISDICTION
COMMENCING at the most Northerly corner of Lot 4, Block 4 of SMITH, HODGSON
& BIGELOW TRUCK FARM SUBDIVISION, as the same appears upon the map or plat
thereof, on file and of record in Vol. 4, Pg. 73 Map Records of Jefferson County, Texas;
THENCE North 41 deg. 13 min. East 20 feet to a point in the center of Smith Road
(sometimes referred to as Holmes Road) and being the POINT OF BEGINNING of the
herein described tract of land;
THENCE in a Southeasterly direction with the center of Smith Road (40' R.O.W.) and
the common range line between Ranges "J" and "K" of the Port Arthur Land Company,
Jefferson County, Texas, a distance of 1,825 feet to a point;
THENCE in a Southwesterly direction perpendicular to Smith Road a distance of 340 feet
to a point;
THENCE in a Southeasterly direction parallel with Smith Road a distance of 777 feet to a
point in the Northwesterly right-of-way line of Beauxart Gardens Road, also being the
common corner of Lots 1 and 2 in Block 3 of said Smith, Hodgson & Bigelow Truck
Farm Subdivision;
THENCE in a Southwesterly direction with the Northwesterly right-of-way line of
Beauxart Gardens Road a distance of 371 feet to a point,
THENCE in a Northwesterly direction perpendicular to Beauxart Gardens Road a
distance of 500 feet to a point;
THENCE in a Southwesterly direction parallel with Beauxart Gardens Road a distance of
177.16 feet to a point;
THENCE North 49 deg. 05 min. 05 sec. West a distance 327.72 feet to a point in the East
boundary of Beauxart Gardens Subdivision, as the same appears upon the map or plat on
file in Vol. 6, Pg. 62 Map Records of Jefferson County, Texas;
THENCE North 02 deg. 31 min. 29 sec. East 9.03 feet to the Northeast corner of said
Beauxart Gardens Subdivision;
THENCE North 88 deg. 55 min. 49 sec. West with the North line of Beauxart Gardens
Subdivision, a distance of 682.90 feet to a point;
. - G
PAETJ pg. 2
THENCE North 48 deg. 47 min. 00 sec. West 46.53 feet to a point;
THENCE North 88 deg. 55 min. 49 sec. West with the North line of a Jefferson County
Drainage District No. Seven tract of land a distance of 1,372.40 feet to a point;
THENCE North 77 deg. 24 min. 00 sec. West with the Drainage District No. Seven
boundary a distance of 100.00 feet to a point;
THENCE North 88 deg. 55 min. 49 sec. West with the Drainage District No. Seven.
boundary a distance of 610.72 feet to a point of intersection with the centerline of Rodair
Gully;
THENCE in a Northeasterly direction with the meanders of Rodair Gully 1,700 feet, more
or less, to a point;
THENCE South 47 deg. 25 min. 11 sec. East a distance of 526.92 feet to a point in the
Northwesterly right-of-way line of a 40 foot road which lies between Block 19, Range
"K" and Block 20, Range "K" of the lands of the Port Arthur Land Company, Jefferson
County, Texas;
THENCE North 41 deg. 13 min. 00 sec. East with the Northwest right-of-way line of said
40 foot road, and the extension thereof, a distance of 1,042 feet, more or less, to,a .
intersection with the Northwesterly extension of the centerline of Smith Road;
THENCE in a Southeasterly direction with the centerline of Smith Road a distance of 40
feet, more or less, to the POINT OF BEGINNING, enclosing 91.9 acres, more or less.
® 500 715 250 125 0 _— 500 1000
ROMIP c�
Ron Id Sanders
11.8 2 Acres
llWLQV 0�1•
T
Q
0
N
KAUXARI GAR RIJAII
PROPOSED REVISION TO
CITY OF PORT ARTHUR
EXTRATERRITORIAL JURISDICTION
12
September 12, 2006
Consider amending the City of Beaumont's Minority Business Enterprise(MBE)Policy
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: City Council approve a resolution amending the City of Beaumont's
Minority Business Enterprise (MBE) Policy.
RECOMMENDATION
Administration recommends that City Council approve a resolution amending the City of
Beaumont's Minority Business Enterprise (MBE) Policy.
BACKGROUND
The City's MBE policy was implemented in 1982 and revised in 1986. The policy was created
to promote the participation of local minority businesses in City projects. Although the original
spirit of the policy will be maintained, it is necessary to make technical changes to the policy in
order to comply with the State procurement statutes.
The application process for certification as a City MBE in the proposed policy has been
streamlined thus making it easier and more convenient to apply. The policy also includes the
acceptance of certified State of Texas Historically Underutilized Businesses (HUB) vendors and
changing the goals for construction projects and professional services. The current goal of 10%
for construction projects exceeding $50,000 will be increased to 20%. The goal for professional
services will be reduced from the current 20% for contracts exceeding $25,000 to 10%.
The current MBE vendor directory includes over 300 companies of which many are no longer in
business. Upon approval of the proposed policy all vendors on the list will be notified to advise
them of the new policy. To maintain the integrity of the program, vendors will be required to
submit a new application and recertify every two (2) years to remain in the directory.
MBE Policy
September 6, 2006
Page 2
A summary of contracts awarded over the past two years, with the total MBE participation, is
attached for your review.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
The proposed policy was presented to City Council during the August 22, 2006 City Council
Work Session.
SUBSEQUENT ACTION
None.
RECOM TENDED BY
City Manager and Purchasing Manager.
MBE PARTICIPATION
CONSTRUCTION SERVICES
(Capital Projects,Streets, Water Dept.)
8/1/2004-7/31/2006
Project Status Contractor Project Amount of MBE %of
Fees Participation Participation
2MG Elevated Storage Tank Dishman In Progress Landmark Strictures $2,778,000.00 $225,694.00 8%
2,2 der BeRpress In Progress Textile Engineering $202,233.00 $0.00 0%
14 MGD Water Plant Expansion In Progress Craig,Sheffield&Austin,Inc. $11,029,000.00 $1,789,922.00 16%
30'Peak Flow Force Main In Progress Brystar Contracti ,Inc. $983,726.00 $174,000.00 18%
54'Central Trunk Rehab,Phase I In Progress Brystar Contracting,Inc. $922,753.00 $100,000.00 11%
Aerated Lagoon-Digester In Prog ress Brystar Contracting,Inc. $2,785,500.00 $250,000.00 9%
Barscreen Beltipress Complete Alloo,Ltd. $833,786.00 $95,656.48 11%
Bunn's Bluff Canal In Progress Brystar Con tracling,Inc. $2,039,667.00 $203,050.00 10%
Central Park Tennis Courts Complete Courts-N-Stuff $104,936.00 $0.00 0%
CVB Visitors Center&Office Building In Progress H.B.Neiid&Sons,Inc. $1,267,082.00 $1,267,082.00 100%
Cottonwood Park&Magnolia Park Irripmvernents Complete N&T Construction Co.,Inc. $275,195.80 $275,195.80 100%
Delaware Street Extension In Progress B tar Contracting,Inc. $4,752,418.00 $532,218.00 11%
Dishman Water and Sanity Sewer Improvements In P ress Allco,Ltd. $649,714.25 $81,200.00 12%
East Lucas Interceptor Rehabilitation Com late Allco,Ltd. $1,929,668.65 $424,573.00 22%
Florida Street Lift Station In P ress Plaoo,Ltd. $458,332.62 $8,870.00 2%
Henry Hornberg Municipal Golf Course Clubhouse In Progress G&G Enterprises,Inc. $666,192.00 $86,911.00 13%
Howell/Yount Sanitary Sewer Outfall In Progress P.M.Construction $718,494.00 $91,248.00 13%
IH-10 Frontage Road East-Walden to Brooks In P ress Brystar Contracting,Inc. $1,287,628.00 $130,000.00 10%
Julie R am Theatre Roof Re it In Progress, Texas L' uitech Services,Inc. $792,100.00 $792,100.00 100%
ab Buildi -WWTP In Progress Plaoo,Ltd. $302,605.50 $0.00 0%
Landfill Haul Road Complete L.D.Construction $182,276.84 $182,276.84 100%
Lind h Drive&Tyrrell Park Water Line Project Complete Brystar Contracting,Inc. $519,022.20 $170,000.00 33%
North Street Water Line Project In Progress Brystar Contracting,Inc. $388,610.00 $80,000.00 21%
NortirMest Elevated Storage Tank In Progress Utility Services Co.,Inc. $569,525.00 $6,300.00 1%
Orleans Street Com lets Alloo,LTD. $809,822.00 $156,547.00 19%
Pearl Street Downtown Improvements) In P ress Plaoo,LTD. $1,994,178.15 $21,290.08 1%
Pedstein Park&Wuthering Heights Parks Walking Trails In P ress G&G Enterprises,Inc. 193,481.00 $0.00 0%
Phelan Boulevard Extension In Progress Allco,LTD. $4,466,198.83 $146,674.74 3%
Police Station Roof Replacement Complete Liberty County Roofing,Inc. $89,510.00 $0.00 0%
Police Dept.Shoot House In Progress Cleveco Construction $153,800.00 $153,800.00 100%
Police Dept.Range House In Progress Cleveco Constriction $337,420.00 $337,420.00 100%
Rock Trap Basin-W WTP In Progress Allco,Ltd. $498,433.00 $51,220.00 10%
Sanitary Sewer Rehabilitation,Contract VIII In Progress Allco,Ltd. $2,256,555.75 $271,541.00 12%
Sanitary Sewer Rehabilitation,Contract X Complete Horseshoe Construction,Inc. $2,306,334.00 $241,000.00 10%
Sanitary Sewer Rehabilitation,Contract XI In Progress Allco,Ltd. $697,462.00 $152,000.00 22%
SW Tank Complete Utlli Services Co.,Inc. $363,677.00 $0.00 0%
Theodore R.Johns,Sr.Branch Libra Hurricane Rita Re irs Complete McInnis Construction,Inc. $172,968.05 $0.00 13%
Twenty-Third Widening Complete Brystar Contracti ,Inc. $1,751,209.00 $195,822.00 11%
Tyrrell Historical Library Hurricane Rita Repairs In Progress H.B.Neild&Sons,Inc. $351,300.00 $351,300.00 100%
Tyrrell Park&Downs Road In Progress L.D.Constriction $1,489,564.00 $1,489,564.00 100%
Virginia Street Pavement Improvement Complete W.B.Construction $2,598,065.00 $2,598,065.00 100%
0 Wiess Bluff Bank Stabilization In PMUress Laughlin-Thyssen $917.000.00 $96.525.00 11%
TOTALS $57,885,443.64 $13,229,065.94 22.85%
8/1/2004-7/31/2006
MBE PARTICIPATION
PROFESSIONAL SERVICES (ARCHITECTS&ENGINEERS)
(Capital Projects,Streets,Water Dept)
8/112004-7/31/2006
Project Status Vendor Project Amount of MBE %of
FEES Participation Participation
2 MG Elevated Storage Tank Dishman in Progress Schaumburg&Polk,Inc. $120,695.00 $0.00 0%
14 MGD Water Plant Expansion In Progress Freese&Nichols $1,869,380.00 $0.00 0%
30'Peak Flow Force Main in Progress L Engineering,Inc. $ $0.00 0%
36'Transmission Line In Progress Schaumburg&Polk,Inc. $0.00 0%
54'Central Trunk Rehab,Phase I Com ete Alan Plummer&Assoc.,Inc. $0.00 0%
54'West Trunk Oulfall,Phase I Com ete Lb E ineeri ,Inc. $0.00 0%
Aerated ter Com ete Alan Plummer&Assoc.,Inc. $0.00 0%
Bamcreen Beitpress Complete Alan Plummer&Assoc.,Inc. $1,316.00 $0.00 0%
Bunn's Bluff Canal complete Freese&Nichols $109,000.00 $0.00 0%
Central Park Community Center In Progress Architectural Alliance,Inc. none to date $0.00 0%
Science Engineering,LTD. $1,400.00 $1,400.00 100%
Fittz&Shipman,Inc. $2,850.00 $0.00 0%
Central Park Tennis Courts Complete Sigma Engineers,Inc. $7,350.00 $7,350.00 100%
Spence Engi neeri ng,Inc. $3,232.00 $3,232.00 100%
Concord Road Lucas to SH 105 In P ress Chica&Associates,Inc. $753,901.67 $753,901.67 100%
Cottonwood Park&Magnolia Park Improvements Complete The LaBiche Architectural Group,Inc. $27,471.61 $0.00 0%
Science Engineering.Inc. $4,066.00 $4,066.00 100%
Leap Engineering LLC $1,314.50 $0.00 0%
CVB Visitors Center&Office Building In Progresss Sigma Engineers,Inc. $65,000.00 $65,000.00 100%
Science Engineering,Inc. $4,587.00 $4,587.00 100%
Degritter In Progress Alan Plummer&Assoc.,Inc. $159,500.00 $0.00 0%
Dispatch&Emergency Operations Center DEOC In Progress Milton Bell Associates,Inc. $150,000.00 $0.00 0%
Fast Lucas Interceptor Rehabilitation In Progress Schaumburg&Polk,Inc. $298,600.00 $0.00 0%
Florida Street Lift Station In Progress Schaumburg&Polk,Inc. $49,423.00 $0.00 0%
Hayes Gully Ditch 002 In Progress Leap Engineering.LLC $175,000.00 $0.00 0%
Henry Homberg Municipal Golf Course Clubhouse In Progress Architectural Alliance,Inc. $52,222.60 $0.00 0%
Science Engineering,Inc. $7,722.00 $7,722.00 100%
Fittz&Shipman,Inc. $3,950.00 $0.00 0%
IH-10 Frontage Road at-Walden to Brooks Complete Lloyd Engineering,Inc. $12,100.00 $0.00 0%
Julie Rogers Theatre Interior Design In Progress The LaBiche Architectural Group,Inc. $108,797.12 $0.00 0%
Julie Rogers Theatre Roof Repair In Progress The LaBiche Architectural Group,Inc. $69,453.95 $0.00 0%
Lab Build -WWTP complete Schaumburg&Polk,Inc. $38.206.00 $0.00 0%
Lawson's Security In Progress Schaumburg&Polk,Inc. 214,560.00 $0.00 0%
Loeb Communication Antenna In Progress Schaumburg&Polk,Inc. $22,570.00 $0.00 0%
Man Street Pavement Reconstruction In Progress Leap Engineering,LLC $269,500.00 $0.00 0%
Master Plan for Water&Sewer In Program Schaumburg&Polk,Inc. 5400,000.00 $0.00 0%
M.L.King Jr.Park In Progress Leap Engineering LLC $21,164.74 $0.00 0%
Mark Whiteley&Associates,Inc. $3,857.71 $0.00 0%
Northwest Elevated Storage Tank Complete Schaumburg&Polk,Inc. $31,991.00 $0.00 0%
Pearl Street Downtown Improvements) In Progress Leap Engineering,LLC 574,540.00 50.00 0%
Perlstdn Park&Wuthefing Heights Parks Walking Trails Complete Leap Engineering LLC $16,464.51 $0.00 0%
Phelan Boulevard Extension In Progress Fittz&Shipman,Inc. $192,200.00 $0.00 0%
Police Dept.Shoot House&Range House In Progress The Labiche Architectural Group,Inc. $42,246.88 $0.00 0%
Science Engineering,Inc. $5,893.00 $5,893.00 100%
Mark Whiteley&Assoc.,Inc. $5,227.83 $0.00 0%
Primer Lift Station Complete Carroll&Blackman,Inc. $43,398.00 $0.00 0%
Rods Tr Basin-W WTP Complete Alan Plummer&Assoc.,Inc. $39,200.00 $0.00 0%
Rolfe Christopher Pavement Widening In Progress Mark Whilel &Associates,Inc. $194,833.30 $0.00 0%
SW Tank Complete Schaumburg&Polk,Inc. $45,875.00 $0.00 0%
Theodore R.Johns,Sr.Branch V Hurricane Rita Repairs Complete Architectural Alliance,Inc. $8,648.40 $0.00 0%
Tyrrell Wetlands Plant Improvements Phase Phase Its Repairs In Progress Progress ..FAlareeseu&Nichols $500.000-00_ $500 000.00 _....._.__. $0.00 0
Water Wien Bluff Bank Stabilization Complete E ineeri Inc. $180.000.00 $0.001 0%
TOTALS 1 1 $7,752,914.14 $853,151.67 11.00%
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the amendment of the City of Beaumont's Minority
Business Enterprise (MBE) Policy, attached hereto as Exhibit "A," to make technical
changes to the policy in order to comply with the State procurement statutes. The
amendments include:
C Acceptance of certified State of Texas Historically Underutilized Businesses
(HUB) vendors;
0 Current goal of 10% for construction projects exceeding $50,000 will be
increased to 20%;
C Current goal of 20% for professional services contracts exceeding $25,000 will
be reduced to 10%;
0 Vendors will be required to submit a new a pp lication and recertify every two (2)
years to remain in the directory.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
September, 2006.
- Mayor Guy N. Goodson -
CITY OF BEAUMONT
MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM
I. POLICY STATEMENT
"Minority Business Enterprise"(MBE),or"Minority Business"means a business in which(a)at least
fifty-one percent(51%)is owned by minority members,or in the case of a corporation,.at least fifty-
one percent(S 1%)of the stock is owned by minority members; and(b)the management and daily
business operations are controlled by one or more such individuals.
It is the policy of the City of Beaumont to involve local Minority-Owned Businesses(MBEs)to the
fullest extent allowable by State statute in the procurement process.
In order to maximize the number of certified MBEs,the City will accept the State of Texas certified
Historically Underutilized Businesses(HUBS)to meet-its utilization goals.
II. ELIGIBILITY&OWNERSHIP
Minority individuals means those individuals who are citizens of the United-States (or lawfully
admitted permanent residents)who are a member of one the groups listed below:
A. "Asian-Indian Americans"which includes persons whose origins are from India,Pakistan,
Bangladesh, Sri Lanka,Bhutan,or Nepal.
B. "Asian-Pacific Americans"which includes persons whose origins are from Japan, China,
Taiwan,Korea,Vietnam,Laos, Cambodia,the Philippines, Samoa,Guam,the U.S. Trust
Territories of the Pacific,and the Northern Marianas.
C. `Black Americans"which includes persons having origins in any of the Black racial groups
of Africa.
D. "Hispanic Americans"which includes persons of Mexican,Puerto Rican,Central or South
America,or other Spanish culture or origin,regardless of race.
E. "Native Americans"which includes persons who are American Indians, Eskimos,Aleuts,
or Native Hawaiians.
F. American Women,including all women of any ethnicity.
- 1 -
EXHIBIT 'A'
III. MBE DIRECTORY
The City will maintain a directory to facilitate identification of MBEs with capabilities relevant to
general contracting requirements and to particular bid solicitations. The directory is available to
bidders to assist in their efforts to meet the City's MBE participation goals.
IV. MBE ELIGIBILITY AND JOINT VENTURES INVOLVING MBEs
To ensure that the MBE program only benefits firms owned and controlled by minority individuals,
the City of Beaumont shall certify the eligibility of MBEs by verifying all documentation submitted
for MBE certification.
A. Determination of Ownership and Control
1. An eligible MBE shall be an independent business, and
a. the ownership and control by minority persons shall be real, substantial,
continuing, and shall go beyond the pro forma ownership of the firm as
reflected in its ownership documents;
b. the minority owners shall enjoy the customary incidents of ownership and
shall share in the risks and profits commensurate with their ownership
interests, as demonstrated by an examination of the substance rather than
form or arrangements;
C. recognition of the business as a separate entity for tax or corporate purposes
is not necessarily sufficient for recognition as an MBE;
d. in determining whether a potential MBE is an independent business, the
City shall consider all relevant factors,including the date the business was
established,the adequacy of its resources for the work of the contract,and
the degree to which financial, equipment leasing, and other relationships
with non-minority firms vary from industry practice.
2. The City shall safeguard from disclosure to unauthorized persons information that
reasonably may be regarded as confidential business information, consistent with
federal, State and local law.
V. APPLICATION UPDATE
A. Once certified, an MBE shall update its submission annually every two (2) years by
submitting a new application or certifying that the application on file is still accurate. If at
any time there is a change in ownership or control of the firm,the firm shall submit a new
application within thirty(30)days of the change.
B. Failure to renew every two years will result in company being removed from the directory
of certified MBEs.
- 2 -
VI. PERCENTAGE GOALS
A. Overall Goals
The overall goal for the City of Beaumont's MBE program is to achieve twenty percent
(20%) utilization for construction contracts exceeding $50,000 and ten percent (10%)
utilization for professional services contracts exceeding$25,000.
These goals shall not constitute a fixed quota. MBE participation will be calculated
using the total dollar value of the contract awarded.
VII. MAINTENANCE OF RECORDS AND REPORTS
A. In order to monitor the progress of its MBE program, the City shall maintain a record
keeping system which will identify and assess MBE contract awards and projected goals.
B. These records shall include as a minimum:
1. the number of contracts awarded to MBEs;
2. a description of the general categories of contracts so awarded;
3. the dollar value of contracts so awarded;
• 4. the percentage of the dollar value of all contracts awarded which were awarded to
MBEs.
VIII. DECERTIFICATION PROCEDURE
A. Reasons for Decertification
The City reserves the right to decertify an existing MBE for any of the following reasons:
1. the firm's structure has changed to the extent that the business is no longer owned
or controlled by an eligible person(s);
2. the business is no longer active;
3. the business is not financially responsible;
4. the business is not competent to do the work for which it was certified in accordance
with generally accepted industry standards; -
5. the firm has refused or failed without good cause to perform the work for which it
was certified; and
6. the business has failed to comply with the City's recertification process.
- 3 -
`ter CITY OF BEAUMONT
APPLICATION FOR CERTIFICATION AS A
MINORITY BUSINESS ENTERPRISE (MBE) c
This application is used to request the City of Beaumont's certification as a Minority Business Enterprise(MBE).
Mail completed form to: City of Beaumont
MBE Program
Purchasing Division
P. O. Box 3827
Beaumont,TX 77704-3827
or it may be delivered to: City Hall, 801 Main St.,Suite 315, Beaumont,Texas.
For additional information, you may call the City of Beaumont's Purchasing Division at(409) 880-3720.
Instructions 61
Complete each item on this application. If an item is not applicable, enter "n/a" as a response. Applications that are
incomplete, not signed,or notarized may be returned,thus delaying the MBE Program's review of your application.
Other Certification
If you are currently certified through the State of Texas as a Historically Underutilized Business (HUB)you are not required
to complete this application. However,to ensure that you are listed in the City of Beaumont's MBE directory,it is recommended
Wat you complete items 1 through 8 and submit a copy of your HUB certification with this application.
1. Federal Employers Identification Number(EIN):
Provide the 9-digit EIN assigned to you for the purpose of filing your business'federal income tax returns with the Internal
Revenue Services(IRS). Attached is a W-9 Request for Taxpayer Identification Number and Certification. This must be
completed and returned with your application.
2. Business Structure-Check the appropriate box that identifies your business structure.
❑ Sole Proprietorship ❑ Corporation ❑ Limited (Liability) Partnership
❑ Partnership ❑ Joint Venture ❑ Limited (Liability)Company
If Sole Proprietorship,provide copy of assumed name certificate and state license,if applicable.
If Partnership,provide copy of partnership agreement,assumed name certificate,and state license,if applicable.
If Corporation,provide copy of articles of incorporation,by-laws,board of directors,assumed name certificate,and state license,if applicable.
If Joint Venture,provide copy of joint venture agreement,assumed name certificate,and state license,if applicable. o
3. Business Name, Mailing Address and Physical Address Information - Include physical address, if different from
mailing address.
Business Name:
Mailing Address:
City: State Zip County
Physical Address:
City: State Zip County
4. Internet Web Page/URL Address (if applicable):
5. E-Mail Address(if applicable):
Business Phone No.: ) Business Fax No.: 1 )
Cell Phone No.: ( ) Pager No.: ( )
7. Business Category Description: Check the box(only one)that best identifies the services provided by your business
and is the primary source of gross revenue receipts for your business.
❑(01)-Heavy Construction other than Building Construction ❑ (05)-Architectural/Engineering and Surveying
❑ (02)-Building Construction, ❑ (06)-Other Services including Legal Services
including General Contractors&Operative Builders ❑(07)-Commodities Wholesaler/Reseller
❑ (03)-Special Trade Construction ❑ (08)-Commodities Manufacturer
❑(04)-Financial and Accounting Services ❑ (09)-Medical Services
Principal Line of Business -Provide a brief description of the products and/or services provided by your business.
8. Year Business Established:
9. Ownership-Provide the name,title,9-digit Social Security Number(SSN)or Federal EIN,and percentage of ownership
interest of all individuals and business entities having an ownership interest in your business.
Identify each individual's ethnicity by using the following Ethnic Group Codes:
AS - Asian Pacific Americans Al - Native Americans
BL - Black Americans WO - American Woman
HI - Hispanic Americans
Identify each individual's gender by using the following Gender Code: Female-"F" OR Male-"M".
Based on a 40-hour work week, identify the number of hours each owner is present at the business' physical address
during the regularly established business hours, actively participating in the daily activities of the business operations.
Name(First, MI, Last) Title EIN or SSN %of Ethnicity No.of
Ownership /Gender Hours
10. Business Responsibilities - Provide the name and title of the individual(s) ultimately responsible for the functions
identified below.
Functions Name(First, Last) Title
Negotiate and Sign Financial Contracts
Supervision of Day-to-Day Operations
11. Required Documentation to Substantiate MBE Eligibility (DOCUMENTS MUST BE SUBMITTED WITH YOUR
APPLICATION.) -As part of the submission of your completed MBE certification application,you are required to submit
copies of documentation to substantiate that your business meets the MBE eligibility.
40 2. Affidavit of Eligibility-As evidence of my signature below, I attest that the business entity identified above in Item 3
meets the City of Beaumont's eligibility requirements. I agree to provide all materials and information necessary to identify
and explain the operation of the above named business and hereby permit, if required,the audit and examination of its
books, records, and files. I understand that any material misrepresentation of data for MBE certification may result in
immediate removal from the MBE Directory. I further certify that my responses to the questions above and any information
I have provided is a complete and accurate statement of the facts. If there are any changes regarding the information
contained or incorporated in this affidavit, I will notify the City of Beaumont within thirty(30)days of such changes.
PRINTED NAME of Eligible Applicant SIGNATURE of Eligible Applicant
with Majority Ownership Interest with Majority Ownership Interest
Subscribed and sworn to me the undersigned Notary Public on this day of ,
&ear
Notary Public's Signature and Stamp/Seal
My Commission expires on:
DOCUMENTATION REQUIREMENTS FOR MBE CERTIFICATION
SOTE: 1) Applicants are required to provide clear and legible copies of the documents listed below.
2) Please read each item carefully.
3) Provide documentation in the order listed below.
• Proof of U.S. citizenship and ethnicity for the eligible applicant. Proof of U.S. Citizenship and ethnicity may
be in the form of a birth certificate or the Bureau of Citizenship and Immigration Services' Certificate of
Citizenship/Naturalization or the Tribal Registration Certificate*of an entity recognized by the Bureau of Indian
Affairs. (*Tribal Registration Certificates are applicable to Native Americans only.)
• Official Photo Identification for the eligible applicant. Official photo identification may be in the form of a valid
State Drivers License/ID or the Bureau of Citizenship and Immigration Services' Certificate of
Citizenship/Naturalization or the Tribal Registration ID Card of an entity recognized by the Bureau of Indian
Affairs.* (*Tribal Registration ID cards are applicable to Native Americans only.)
• Proof of residency for the eligible applicant. Proof of residency may be in the form of a valid Drivers
License/ID or a valid Voter's Registration Card or a current Property Tax Statement.
• Federal income tax return Schedule C Form 1040 most recently filed with the Internal Revenue Service(IRS)
for the business. If this firm is a new business which has not filed a federal income tax return with the IRS,the
eligible applicant is required to provide the most recent quarterly financial statement and a minimum of three
(3)customers or clients' names and contact information.
• Assumed Name Certificate of an Unincorporated Business verifying that your business is registered with
the County.
• Current bank signature card or a signed letterfrom the business'banking institution identifying the 1)business
name, 2)primary checking account number, and 3)all individuals who are recognized as authorized signature
on the account.
•Three(3)canceled checks(front and back)that have cleared the business'primary checking account number
within the last six (6) months and were signed by the eligible applicant. Note: Bank statements that include
images of cancelled checks signed by the eligible applicant are sufficient.
• Current State of Texas Sales and Use Tax Permit. If not applicable, check this box. ❑
• Current professional licenses and permits. If not applicable, check this box. ❑
• Current signed business site lease agreement, including amendments and renewals. Note: If you are the
owner of the property on which the business operates and there is no formal written lease agreement in effect,
you are required to provide a copy of the most current County tax appraisal statement fro the property.
NOTE:
All information submitted in conjunction with an MBE application is exempt from Public Disclosure.
Form W-9
(Rev. December 1996) Request for Taxpayer dire form to the
Identification Number and Certification requester. Do NOT
Revenue"t n a,.T,e Service reasury send to the IRS.
Name(If a joint account or you changed your name,see Specific krstnicdons on page 2.)
T
cBusiness name,if different from above.(see Specific insumcdons on page 2.)
CL, Check appropriate box: [] Individual/Sole proprietor C3 Corporation Partnership Q Other ►
IAddress(number,street,and apt.or suite no.) Requester's name and address(optional)
a
City,state,and ZIP code
ILMI Tat a er Identification Number (TIN) List account number(s)here(optional)
Enter your TIN in the appropriate box. For
individuals, this is your social security number Social seerrity
(SSN). However,if you are a resident alien OR a
sale proprietor, see the instructions on page 2.
For other entities,it is your employer
identification number(EIN). If you do not have a OR For Payees Exempt.From Backup
number, see How To Get a TIN on page 2. Withholding (See the instructions
Note: If the account is in more than qne name, F"'p° �ef 'c'dO1""" on Page 2.)
see the chart on page 2 for guidelines on whose 1� 7
number to enter. ,
Gertification
Under penalties of perjury, I certify that
1. The number shown on this form is my correct taxpayer Identification number(or I am waiting for a number to be issued to me),and
2. 1 am not subject to backup withholding because: (a)I am exempt from backup,withholding,or(b)1 have not been notified by the Internal
Revenue Service(IRS)that 1 am subject to backup withholding as a result of a failure to report all interest or dividends, or(c)the IRS has
notified me that 1 am no longer subject to backup withholding.
Wor cati on Instructions.—You must cross out item 2 above if you have been notified by the IRS that you are currently sutlject to backup
ding because you have failed to report all Interest and dividends on your tax return.For real estate transactions, item 2 does not apply.
ortgage interest paid,acquisition or abandonment of secured property,cancellation of debt, contributions can individual retirement
arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the to an individual
but you must
provide your correct TIN. (See the instructions on page 2.)
Sign
Here Signature ► Date ►
Purpose of Form.—A person who is include interest, dividends, broker and S.You do not certify your TIN when
required to file an information return with barter exchange transactions, rents, required. See the Part III instructions on
the IRS must get your correct taxpayer royalties, nonemployee pay, and certain page 2 for details.
identification number(TIN) to report, for payments from fishing boat operators. Real Certain payees and payments are
example,income paid to you, real estate estate transactions are not subject to exempt from backup withholding. See the
transactions, mortgage interest you paid, backup withholding, part II instructions and the separate
acquisition abandonment of secured If you give the requester your correct Instructions for the Requester of Form
property, cancellation of debt, or TIN, make the proper certifications, and W-9.
contributions you made to an IRA. report all your taxable interest and
to,the'Use Form W-9 to give your correct TIN dividends on your tax return, payments Penalties
and,wheen applicable,to: withholding.(the requester) you N9 Will
ayments yosubject eeceive backup Failure To Furnish TIN.—If you fail to
1. Certify the TIN you are giving is subject to backup withholding if: furnish your correct TIN to a requester, you
correct(or you are waiting for a number to 1.You do not furnish our TIN to the are subject to a penalty of$50 for eabh
be Issued), y such failure unless your failure is due to
requester, or reasonable cause and not to wiliful neglect.
.Certify you are not subject to backup 2.The IRS tells the requester that you Cep Penalty for False Information With
withholding, furnished an incorrect TIN,m Respect to Withholding. If you make a
3. Claim exemption from backup 3.The IRS tells you that you are subject false statement with no reasonable basis
withholding if you are an exempt payee. to backup withholding because you did not that results in no backup withholding,you
Note: If a requester gives you a form other report all your interest and dividends on are subject to a $500 Penalty.
than a W-9 to request your TIN,you must your tax return (for reportable interest and Criminal penalty for Falsifying
use the requester's form if It 15 substantially dividends only),or Information.—Willfully falsifying
4kikisimilar to this Form W-9. 4.You do not certify to the requester certifications or affirmations may subject
ng Is Backup Withholding?—Persons that you are not subject to backup you to criminal penalties including fines
certain payments to you must withholding under 3 above(for reportable and/or imprisonment.
withhold and pay to the IRS 31%of such interest and dividend accounts opened Misuse of TINS.—If the requester
payments under certain conditions. This is after 1983 only), or discloses or uses TINS In violation of
called "backup withholding."Payments Federal law, the requester may be subject
that may be subject to backup withholding to civil and criminal penalties.
Cat. No.10231X Form W-9 (Rev. 12-96)
City of Beaumont
Dear Applicant:
The Purchasing Division ofthe City of Beaumont administers and certifies the Minority-Owned Business Enterprise
(MBE)Program. The certification program is designed to involve Minority-Owned Businesses to the fullest extent
allowable by State statute in the procurement process and to provide opportunities to compete for contracts for
construction and professional services.
In order to maximize the number of certified MBEs, the City will accept State of Texas certified Historically
Underutilized Businesses(HUB).
The City maintains a separate list of vendors that are certified and distributes the list to general contractors for
construction bids and professional services. In addition,all vendors are placed on the City's bid list for notification
of bids. If you are not a City-certified MBE or HUB certified,and wish to be included in the City's MBE directory,
we encourage you to complete and submit the enclosed application.
Mail your completed application, including supporting documentation to:
City of Beaumont
Purchasing Division
801 Main St., Ste. 315
Beaumont,TX 77701
Incomplete applications may take longer to process. If your application is not signed,notarized and accompanied
by supporting documentation, it is considered incomplete.
Thank you for your interest in the City of Beaumont's MBE program. If you have any questions or need assistance
completing your application,please contact the Purchasing Division at(409) 880-3720.
Respectfully,
City of Beaumont
Purchasing Division
Purchasing Division • (409) 880-3720 • Fax (409) 880-3747
P.O. Box 3827 • Beaumont,Texas 77704-3827
PUBLIC HEARING
Hold Joint Public Hearing on proposed FY 2007
Budget and proposed 2007 Capital Program
Cit y of Beaumont
•� Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Max S. Duplant, Chief Financial Officer
MEETING DATE: September 12, 2006
AGENDA MEMO DATE: September 6, 2006
REQUESTED ACTION: Hold Joint Public Hearing on proposed FY 2007 Budget and
proposed 2007 Capital Program.
RECOMMENDATION
It is recommended that Council hold a joint public hearing as scheduled on the proposed FY
2007 Budget and the proposed 2007 Capital Program.
BACKGROUND
The proposed FY 2007 Budget was submitted to Council on August 15, 2006. The proposed
2007 Capital Program was originally submitted on May 12, 2006. On August 15, 2006, the
proposed 2007 Capital Program was submitted with revisions.
BUDGETARY IMPACT
The proposed FY 2007 Budget appropriation for all funds, net of contingency, totals
$195,044,300.
In the proposed 2007 Capital Program, projects in the design or construction phase total
$264,270,000 and include $74,700,000 in Water and Sewer projects and $189,570,000 in
Public Works and General Improvement projects. Projects in the planned phase total
$182,570,000 which includes $138,970,000 in Public Works projects and $43,600,000 in
General Improvements and Water and Sewer projects. The total capital program cost for all
projects in the design or construction phase and the planned phase is $446,840,000.
Hold Joint Public Hearing on proposed FY 2007 Budget and 2007 Capital Program
Page 2
September 6, 2006
PREVIOUS ACTION
As required by Article VI, Sections 2 and 4 of the City Charter, the proposed FY 2007 Budget
was submitted to Council on August 15, 2006 and, as required by Sections 19 and 20, the
original proposed 2007 Capital Program was submitted to Council on May 12, 2006.
The notice of the public hearing on the Budget and Capital Program was published August 29,
2006.
SUBSEQUENT ACTION
The target date for adoption of the proposed FY 2007 Budget and the proposed 2007 Capital
Program is September 19, 2006.
RECOMMENDED BY
City Manager and Chief Financial Officer.