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HomeMy WebLinkAboutMIN MAY 16 2006 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith,Ward I GUY N. GOODSON, MAYOR Nancy Beaulieu,Ward II Andrew P. Cokinos,At-Large CITY COUNCIL MEETING Becky Ames,At-Large Audwin Samuel, Mayor Pro Tem,Ward III May 16, 2006 Bobbie J. Patterson,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on May 16, 2206, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-9/Consent Agenda Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Pastor Tim Roosevelt of the Calvary of Beaumont Church gave the invocation. Mayor Goodson led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Samuel, Councilmembers Smith, Beaulieu, Cokinos (arrived at 1:40 p.m.), Ames and Patterson. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Rose Ann Jones, City Clerk. Proclamations, Presentations, Recognitions "See America Week in Beaumont" - May 13 - 20, 2006 - Proclamation read by Councilmember Ames; accepted by Dean Conwell, Executive Director of Beaumont Convention and Visitors Bureau and Staff "National Maritime Day in Beaumont" - May 22, 2006 - Proclamation read by Councilmember Beaulieu; accepted by Lester Smith, Board President and Nell Clark, Secretary, Seafarers' Center of Beaumont "Hurricane Awareness Week in Beaumont" - May 21 -27, 2006- Proclamation read by Mayor Pro Tern Samuel; accepted by Fire Chief Micky Bertrand, Emergency Coordinator for the City of Beaumont and Sgt. Tim Ocnaschek with the Beaumont Police Department Presentation-Tom Combs with the DRC Emergency Services made a presentation to the City of Beaumont. They started their second annual Texas Mobile Command Center Tour beginning in Beaumont. Minutes-May 9,2006 Public Comment: Persons may speak on scheduled agenda items 1, 4-9/Consent Agenda (Items 2 and 3 will be open for discussion as that item is presented). None CONSENT AGENDA Approval of minutes - Minutes of May 16, 2006 Confirmation of committee appointments - Resolution 06-138 Pauline Mouton was reappointed to the Martin Luther King,Jr. Parkway Commission. The current term will expire February 2, 2008. (Mayor Guy N. Goodson) Lynda Kay Makin was reappointed as Vice Chairman of the Planning and Zoning Commission. The current term will expire January 31, 2007. (Mayor Guy N. Goodson) Lynda Kay Makin was reappointed to the Planning and Zoning Commission. The current term will expire April 14, 2009. (Mayor Guy N. Goodson) A) Approve the waiver of penalty and interest on one tax account processed by the Jefferson County Tax Assessor-Collector's Office - Resolution 06-139 B) Approve the payment of an invoice for emergency roofing services performed subsequent to Hurricane Rita - Resolution 06-140 C) Approve a bid for asbestos abatement related to the structure located at 4225 Goliad - Resolution 06-141 D) Approve a resolution accepting maintenance of the street, storm sewer,water and sanitary sewer improvements in West Chase Village Subdivision, Section IV- Resolution 06-142 E) Approve a resolution accepting maintenance of the street, storm sewer in Pinebrook Place Unit Two, Phase 2 Subdivision - Resolution 06-143 F) Authorize eminent domain proceedings to acquire property along the northeast right of way line of the Santa Fe Railroad line between Cottonwood Street and Caldwell Street, for a fifteen foot (15') water line easement - Resolution 06-144 Councilmember Ames made a motion to approve the Consent Agenda. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED Page 2 of 10 Minutes-May 9,2006 GENERAL BUSINESS 1. Consider authorizing the City Manager to execute a Lease and Management Agreement with the Jefferson Theatre Limited Partnership - Resolution 06-145 Administration recommended approval of authorizing the City Manager to execute the Lease and Management Agreement. The Board of Directors for the Jefferson Theatre Preservation Society has requested that the City of Beaumont consider taking over the operation and management duties of the Theatre. The Theatre was fully restored nearly three years ago with the cost of the renovation totaling approximately$6 million,$2 million of which came from Section 108 funds which are being repaid by the City of Beaumont over a 20-year period using Community Development Block Grant funds. The Jefferson Theatre is owned by a limited partnership which acts as the Landlord for the building. The Preservation Society is the tenant who currently operates the Theatre. Due to tax credits used as a part of the renovation effort, the ownership of the Theatre cannot change for a period of 66 months commencing from the time the renovation was complete in November of 2003. Therefore,the ownership of the Theatre would remain as is until June 2009. The agreement is for a one-year period with an option to renew and would commence immediately if approved by the Council. Once the tax credit period expires, the Limited Partnership would grant the City the right of first refusal to purchase the Theatre for one dollar. The City's Convention Facilities Division currently manages the activities of the Civic Center, Julie Rogers Theatre, Harvest Club, Fair Park Coliseum and Riverfront Park. The City has box office, technical and maintenance staff on the payroll as well as equipment used to stage a production. The City would also help preserve the historic Theatre while ensuring that the $2 Million City investment is carried out as intended. The budget for the Convention Facilities Division is$860,000 for FY 2006. The net cost for the City to assume operations and maintenance of the Jefferson Theatre is estimated to be an additional $100,000 per year. It should be noted that any emergency maintenance repairs which may occur, and are not budgeted for,will be the responsibility of the City. The City does not anticipate assuming any debt or outstanding bills. The Purchasing Division believes the Theatre can be insured as a part of the City's insurance policy with a minimal cost. CouncilmemberAmes made a motion to APPROVE RESOLUTION 06-145 THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO EXECUTE A LEASE AND MANAGEMENT AGREEMENT WITH THE JEFFERSON THEATRE LIMITED PARTNERSHIP FOR A ONE-YEAR PERIOD WITH AN OPTION TO RENEW. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED Page 3 of 10 Minutes-May 9,2006 2. Consider a request for an appeal of the decision of the Historic Landmark Commission on its denial of a carport at 2501 Hazel. Item tabled. The floor was opened to Public Comments for this item only. Yvonne Sharpton 2501 Hazel Avenue Beaumont TX Was appealing request to keep the carport Virginia Jordan 2145 Hazel Avenue Beaumont TX Representing the Old Town Historical Association; felt that some sort of compromise could be worked out which would be satisfactory to all involved Following this discussion, it was decided to table this item pending further discussions between the parties. 3. Consider a request for an appeal of the decision of the Historic Landmark Commission on its denial of paint colors on the house located at 2270 Hazel. Item Tabled The floor was opened to Public Comments for this item only. Conni Rogers 2270 Hazel Avenue Beaumont TX Stated that she did not know that there were Historic District guidelines to follow when she painted her house; says she does not have any money to repaint the trim Virginia Jordan 2145 Hazel Avenue Beaumont TX Representing the Old Town Historical Association; felt that some sort of compromise could be worked out which would be satisfactory to all involved especially since there was an anonymous donor willing to contribute $200 to help defray costs Paula H. Blazek 2534 Long Avenue Beaumont TX Felt that Council should continue to support the Old Town Historical Association and continue to promote the Historic Landmark Commission to help protect those who have invested in this area 4. Consider authorizing the City Manager to increase the Water Line Replacement for North Street from 11th Street to 6th Street Project amount for "extra work" - Resolution 06-146 Administration recommended approval of increasing the Water Line Replacement for North Street From 11 th Street to 6th Street Project by $60,995.00 to authorize Brystar Contracting, Inc to install water taps at the intersections of North Street and 11th, 10th, 9th, 8th and 6th Streets along with 107 service line connections. The proposed extra work will represent an increase of 15.70 percent of the original Page 4 of 10 Minutes-May 9,2006 contract amount. The total of all of the extra work to date, including this proposed recommendation, will represent 15.70 percent of the original contract amount. The existing water lines and taps were built in the 1950's have deteriorated and require replacement. The primary goals of the project are to restore the integrity of the water lines, increase pressure, and provide customers with uninterrupted and adequate service. Funds for the project are available in the Water Utilities Non-Operating Fund. Councilmember Ames made a motion to APPROVE RESOLUTION 06-146 THATTHE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1 TO INSTALL WATER TAPS AT THE INTERSECTION OF NORTH STREET AT 11 TH' 1 OTH'9TH'8TH AND 6TH STREETS ALONG WITH 107 SERVICE LINE CONNECTIONS INCREASING THE CONTRACT AMOUNT BY $60,995 THEREBY INCREASING THE CONTRACT AMOUNT TO $449,605. Councilmember Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 5. Consider approving a one (1)year contract for the purchase of ready mix concrete and cement stabilized base - Resolution 06-147 Administration recommended award of a one(1)year contract for purchasing ready mix concrete to Transit Mix Concrete of Beaumont; and to APAC-Texas, Inc. for purchasing cement stabilized base. The contract specifies that the successful bidders shall provide ready mix concrete and cement stabilized base at fixed unit costs for one (1) year from the date of award. The material will be used by both the Water Utilities and Public Works Departments. The approximate expenditure anticipated for the contract term is $205,850. Funds are available for this expenditure in the departments' respective operating budgets. The expenditure for the prior contract year was approximately $162,000. Councilmember Patterson made a motion to APPROVE RESOLUTION 06-147THATTHE BID SUBMITTED BY TRANSIT MIX CONCRETE OF BEAUMONT; TEXAS AND TO APAC-TEXAS, INC, OF BEAUMONT, TEXAS BE APPROVED FOR A ONE (1) YEAR CONTRACT FOR THE PURCHASE OF READY MIX CONCRETE AND CEMENT STABILIZED BASE IN THE AMOUNT $205,850 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE Page 5 of 10 Minutes-May 9,2006 MOTION PASSED 6. Consider approving a bid for a fuel management contract - Resolution 06-148 Administration recommended awarding a bid for a three (3)year fuel management contract to various vendors as reflected in the attached bid tabulation. The bid separates the fuel management system into three (3) elements: • Section I requires the vendor to provide fuel and fuel cards (with associated accounting and reporting responsibilities on the part of the vendor) for use by City employees at the City's automated fueling locations and at vendor- supplied retail locations throughout the City. • Section II is the provision of bulk fuel to the City's non-automated fueling locations:Water Utilities,Water Reclamation,Loeb Water Well, Fire Stations 1, 4, and 10, and the Fire Training Grounds. • Section III is for fuel delivery to the City during periods of declared emergency. The City's fleet fueling system consists of two (2) major fuel dispensing centers located on Lafin (30,000 gallon capacity) and Concord (20,000 gallon) Roads. These automated dispensing centers provide drivers of Cityvehicles and equipment with gasoline and diesel fuel. A fuel card is issued to each vehicle and each employee authorized to drive a vehicle is given a secure Personal Identification Number (PIN) for access to the system. Bid specifications request a vendor to provide fuel cards, fuel to the City's automated sites, and access to off-site retail fueling locations, while providing the City with detailed transaction information as described above. The estimated annual fuel usage for this section of the contract is 180,000 gallons of gasoline, and 245,000 gallons of diesel. The expenditure for Section I for the prior contract year was approximately $1,555,000. The bid received from Fleetcor Technologies for Section I is $0.129 per gallon above the published Oil Price Information Service (OPTS)weekly average price for markets in the south central section of the United States. Section 11 of the contract requests a vendor to provide bulk fuel delivery to the City's non-automated (no cardreading devices or employee ID system) fueling sites as described above. The estimated annual usage at the non-automated sites is 12,000 gallons of gasoline, and 90,000 gallons of diesel. The vendor is compensated for the fuel delivered after the fuel is off-loaded into City tanks. The fuel is dispensed at the City locations by appropriate division personnel for use in City vehicles. The only bid received for this section of the bid was from Tri-Con, at $0.086 per gallon above the OPIS weekly average for gasoline and diesel tank wagon delivery, and $0.0272 above OPIS for diesel transport delivery. The expenditure for Section II for the prior contract year was approximately $230,000. Tri-Con has successfully held the contract previously. Page 6 of 10 Minutes-May 9,2006 Section III of the contract provides for fuel delivery to City tanks during periods of declared emergency. Three (3)vendors have provided bid pricing as described in the attached tabulation. The vendors are from Beaumont, Houston,and Broussard, Louisiana, which will provide the City with fuel delivery resources from east and west of Beaumont. This should serve to protect the City's capability to obtain fuel in the event of a weather emergency. Funds are provided in the Fleet Maintenance Division's operating budget. Councilmember Beaulieu made a motion to APPROVE RESOLUTION 06-148 AWARDING A BID FOR A THREE (3) YEAR FUEL MANAGEMENT CONTRACT TO VARIOUS VENDORS. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 7. Consider authorizing the City Manager to renew the contract with Beaumont Wings, Inc. for operation of the Beaumont Municipal Airport - Resolution 06-149 Administration recommended renewing the contract with Beaumont Wings, Inc. (BWI) for ten years as the Fixed Base Operator (FBO) at the Beaumont Municipal Airport. On January 25, 2006, City Council approved the sale of BWI and assignment of the existing FBO contract to Gary Giarraputo. The current contract expires March 31, 2007. Mr. Giarraputo is requesting that the agreement be renewed under the same terms and conditions for a period of ten (10) years, with an option for an additional five (5) years, subject to mutual agreement at that time. Beaumont Wings has six(6)full-time employees, including three(3)licensed aircraft mechanics who provide maintenance and repair services at an on-site shop. This shop was built by Mr. Giarraputo on airport property and is under lease with the City of Beaumont until 2031. The renewal of this contract will allow the FBO to revise his business plan and seek the financing needed for an additional airplane to be used to provide flying lessons and a refueling truck. Since his affiliation with the City, the staff has been very satisfied with Mr. Giarraputo's dedication, performance and cooperation. Councilmember Ames made a motion to APPROVE RESOLUTION 06-149 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO RENEW THE CONTRACT WITH BEAUMONT WINGS, INC. (BWI) AS THE FIXED BASE OPERATOR (FBO) AT THE BEAUMONT MUNICIPAL AIRPORT. THE CONTRACT IS FOR TEN (10) YEARS WITH AN OPTION TO EXTEND FOR A PERIOD OF FIVE(5)YEARS. Councilmember Smith seconded the motion. Page 7 of 10 Minutes-May 9,2006 AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 8. Consider approving a contract for wireless data access services - Resolution 06- 150 Administration recommended participation in a two (2) year contract with Cingular Wireless for the purchase of wireless data access services at the rate of$49.59 per month per mobile computer plus an activation fee of$2,995 through the State of Texas Cooperative Purchasing Program, TEX-AN 2000. The City's recent public safety communications system upgrade included the purchase of approximately 146 mobile computers installed in Police, Fire,and EMS vehicles. Each mobile computer requires an air card and wireless high speed data access services in order to function within the wireless communication system. The total estimated annual cost of providing data access service for 146 mobile computers is approximately $86,882. A one-time activation fee of $2,995 is also required. Funds are budgeted for this expenditure in the Police, Fire, and EMS operating budgets. Councilmember Beaulieu made a motion to APPROVE RESOLUTION 06-150 THAT THE CITY COUNCIL HEREBY APPROVES THE CITY OF BEAUMONT'S PARTICIPATION IN A TWO(2) YEAR CONTRACT WITH CINGULAR WIRELESS FOR THE PURCHASE OF WIRELESS DATA ACCESS SERVICES AT THE RATE OF$49.59 PER MONTH PER MOBILE COMPUTER PLUS AN ACTIVATION FEE OF$2,995 THROUGH THE STATE OF TEXAS COOPERATIVE PURCHASING PROGRAM, TEX-AN 2000. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, AMES AND PATTERSON NAYS: NONE MOTION PASSED 9. Consider approving a contractto purchase wireless data communication equipment - Resolution 06-151 Administration recommended the purchase of Global Positioning System (GPS) receivers for $432 each and antennae for $81 each from Portable Computer Systems, Inc., of Golden, Colorado. In December 2005, Council approved a public safety communications system upgrade including the purchase of mobile computers for installation in Police, Fire, Page 8 of 10 Minutes-May 9,2006 I and EMS vehicles. GPS receiver positioning units and antennae are required for the mobile units to interface with the wireless data communications system. Funds are available in the Capital Improvement Project Fund for the purchase of wireless data communication equipment for the total amount of approximately $71,820. Mayor Pro Tern Samuel made a motion to APPROVE RESOLUTION 06-151 THAT THE BIDS SUBMITTED BY PORTABLE COMPUTER SYSTEMS, INC., GOLDEN, COLORADO, FOR A TOTAL COST OF$71,820 FOR THE PURCHASE OF 140 RECEIVERS AND 140 ANTENNAE FOR USE IN POLICE, FIRE, AND EMS VEHICLES BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED WORKSESSION Review and discuss the City of Beaumont's Emergency Preparedness Plan Worksession was opened at 2:30 p.m. Fire Chief Micky Bertrand presented the Hurricane Planning Update. He gave the guidelines and procedures that the City of Beaumont will follow in the event of a disaster. He also answered any questions that Council presented and gave a very informative session. Information was given on the evacuation routes and a special service available for those with Special Needs or lack of transportation which is a 2-1-1 call. Worksession was closed at 3:00 p.m. COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH- COMMENDED CHIEF BERTRAND ON A GREAT DISASTER PLAN PRESENTED DURING THE WORKSESSION AND JUST HOPE THAT WE DON'T NEED THIS COUNCILMEMBER BEAULIEU- COMMENDED CHIEF BERTRAND ON A WONDERFUL DISASTER PLAN;APPLAUDED THE NEIGHBORHOOD ASSOCIATIONS FOR WORKING WITH NEIGHBORS ON THE HOUSING ISSUES AS WELL AS THE CITY STAFF WORKING WITH THESE ASSOCIATIONS COUNCILMEMBER COKINOS - APPRECIATED THE CHIEF'S DISASTER PLAN Page 9 of 10 Minutes-May 9,2006 COUNCILMEMBER AMES - GLAD THAT THE CITY HAS A DISASTER PROGRAM IN PLACE AND THANKED CHIEF BERTRAND FOR HIS HARD WORK MAYOR PRO TEM SAMUEL - PLEASED WITH THE RESULTS OF THE LAST DISASTER EXERCISE, PLEASED WITH THE PERFORMANCE OF THE POLICE AND FIRE DEPARTMENTS AND ALL CITY EMPLOYEES AND APPRECIATE ALL THEIR HARD WORK; ALSO GLAD TO KNOW THAT WE WILL BE PREPARED IN CASE OF ANOTHER DISASTER COUNCILMEMBER PATTERSON - ALSO APPRECIATE ALL THE FIRE, EMS AND POLICE AND ALL OF THE CITY STAFF;ALSO PROUD OF THE WAY CITIZENS GOVERNED THEMSELVES DURING THE EVACUATION CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR GOODSON - THANKED OFFICERS CARMEN APPLE AND CRYSTAL HOLMES FOR THE WORK THEY DID AS OUR PUBLIC INFORMATION AND THEY WILL BE STATIONED ONCE AGAIN AT THE CITY'S EOC WITH HOPEFULLY A BETTER COMMUNICATION SYSTEM; ATTENDED THE DEDICATION OF THE COGENERATION PLANT AT EXXONMOBIL FOR THEIR HARD WORK AND THANKED THEM FOR PROVIDING ADDITIONAL AND MUCH NEEDED POWER IN CASE OF EMERGENCIES; ALSO THANKED EXXONMOBIL FOR THEIR GENEROSITY IN GIVING ABC A CHECK FOR$150,000 FOR TRAINING FOR PEOPLE IN TRADES FORVARIOUS BUSINESSES NOT JUST THEIR OWN; RECOGNIZED THE END OF AN ERA AT LAMAR LIT WITH PRESIDENT DR. KRIENKE RETIRING AT THE END OF MAY Public Comments (Persons are limited to three minutes) Kerry James Avie 3035 Elinor Beaumont TX Prayer for the City There being no Executive Session, Council adjourned at 3:08 p.m. Audio to a are ailable upon request in the City Clerk's Office. ,� ez 11 Ill i.0 U Guy N. Goodson, Mayor Rose Ann Jones, TRMC City Clerk Page 10 of 10 Minutes-May 9,2006