The URL can be used to link to this page

Home My WebLink AboutPACKET JAN 17 2006 City Of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 17, 2006 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Russell Waddill will fill the unexpired term of Gene Arnold on the Small Business Revolving Loan Fund Board. The term would commence January 17, 2006 and expire July 22, 2006. A) Approve a resolution allowing Hibernia National Bank to pledge a security as collateral for City accounts which is held at the Federal Reserve Bank B) Approve a resolution accepting maintenance of the water and sanitary sewer improvements in Highpoint Phase One, Subdivision C) Authorize the acceptance of a five foot(5)wide Water Line Easement D) Authorize repairs to a landfill compactor E) Approve payment of invoices to Associated Mechanical Services, Inc. for air conditioning repairs at the Police Station F) Authorize the acceptance of a 0.210 acre tract of land in the A. Williams Survey, Abstract No. 385 [Gill Street] for the Community Development Affordable Housing Program and the approval of a Release of Lien for weed liens G) Authorize the settlement of the claim of Michael Charles, et al v. City of Beaumont, et al s A za City of Beaumont •�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Max S. Duplant, Chief Financial Officer MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 11, 2006 REQUESTED ACTION: Council consider a resolution to allow Hibernia National Bank to pledge the following security as collateral for City accounts which is held at the Federal Reserve Bank, effective January 6, 2006. Cusi No. D ri i n p esc pt o Face Value Market Value PLEDGE: 3136F7MK0 FNMA, Due 11/14/08 $ 500,000.00 $499,843.75 RECOMMENDATION The administration requests approval of a resolution to pledge the above listed security covering City deposits at Hibernia National Bank. BACKGROUND The City of Beaumont maintained uncollected ledger balances at Hibernia National Bank in the amount of$2,789,404.77 on January 10,2006. After pledging the above security,the market value of pledged collateral totals$5,409,692.61 and along with FDIC coverage is sufficient to collateralize current deposits as well as any deposits anticipated in the near future. BUDGETARY IMPACT None. PREVIOUS ACTION Council approved a release of collateral by Hibernia National Bank on September 28, 2004. SUBSEQUENT ACTION Subsequent Council action will be requested to pledge or release additional collateral when appropriate. RECOMMENDED BY City Manager, Chief Financial Officer and Treasurer. JAN-Ub-Mb FK1 U1:0 FM H18ERNIA BANK FUKTFULIU FAX NU. bU4 533 2132 F. U1 49HIBERNK MEMRER rrAC January 6, 2006 BEAUMONT, CITY OF P O BOX 3827 BEAUMONT, TX 77043-827 Dear Ms. Kandy Daniel: This letter is to inform you of additional collateral which FV09 ABA is being placed into your account at the Federal Reserve Bank, ;#065000090. Your new collateral is as follows: $500, 000.00 FNMA 5 . 00 11/14/2008 3136F7MKO MV= 499, 843 . 75 TOTAL MARKET VAGUE IS 499, 843 . 75 Your receipts from the Federal Reserve Bjtr,,.k shou reaching you shortly. ld be L KY rel y, CA, L ON � (9I) 13ANK PORTFOLIO HIBERNIA NATIONAL BANK POST OFFICE BOX 61540 NEW ORLEANS, LOUISIANA 70161-1540 • 3()4-533-M3 B City of Beaumont 1-Mr-RIN'Toln Sir MT•�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 10, 2006 REQUESTED ACTION: Council consider a resolution accepting maintenance of the water and sanitary sewer improvements in Highpoint Phase One, Subdivision. RECOMMENDATION Administration recommends approval of the water and sanitary improvements for Lots 1 - 17, Block 1 and Lots 1 - 18, Block 2 in the Highpoint Phase One, subdivision. Highpoint Avenue is a private street approximately 1078 linear feet from the existing RFD Road north to the 3-OM-4P end of roadway markers. BACKGROUND The aforementioned improvements in the subdivision passed final inspection from the Engineering Division and Water Utilities Department on January 4, 2006. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. � w i An CI • City of Beaumont �• Council Agenda Item c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 9, 2006 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a five foot (5') wide Water Line Easement out of the Calder Woods Addition [6755 Phelan Boulevard]. RECOMMENDATION Madison Plaza, LP has agreed to convey a five foot(5')wide Water Line Easement to the City of Beaumont. The easement is a 0.0047 acre tract out of Lot 2A of the Amended Plat of Lots 1, 2 and 3 of the Calder Woods Addition to Beaumont. Located at 6755 Phelan Boulevard, the easement is described as being across property owned by Madison Plaza, LP. Administration recommends acceptance of the easement. BACKGROUND The Water Line Easement will provide service for the new commercial structures being constructed in the area. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director \engmadison_plaza-ib.wpd 9 January 2006 f Fittz & Shipman INC EXHIBIT "A",PAGE 1 OF 2 C°"molting Fargirreers and Land Surveyors FIELD NOTE DESCRIPTION FOR A 0.0047 ACRE TRACT OUT OF LOT 2A OF THE AMENDED PLAT OF LOTS 1, 2 AND 3 OF CALDER WOODS JEFFERSON COUNTY, TEXAS JUNE 8, 2005 That certain 0.0047 acre tract for a water line easement out of Lot 2A of the Amended Plat of Lots 1, 2 and 3 of Calder Woods, a plat recorded in Volume 17, Page 280 of the Map Records of Jefferson County, Texas, said 0.0047 acres being more particularly described by metes and bounds as follows: Note: The Basis of Bearings is the east line of said Lot 2A having been called North 00 04603"West 288.11 feet. COMMENCING at a capped iron rod found in the west line of a tract conveyed to Century Property Fund as recorded in Volume 2261, Page 324 of the Deed Records of Jefferson County, Texas for the northeast corner of Lot 1A of the said Amended Plat of Lots 1, 2 and 3 of Calder Woods and the southeast comer of the said Lot 2A; THENCE North 00 045'03"West along the said west line of the Century Property Fund tract and the east line of said Lot 2A a distance of 107.31 feet (called North 00 045'03°West) to a point for the southeast comer of the said 0.0047 acre tract and the POINT OF BEGINNING; THENCE South 89°14'57"West a distance of 5.00 feet to a point for the southwest comer of the said 0.0047 acre tract; THENCE North 00 045'03"West a distance of 41.19 feet to a point for the northwest corner of the said 0.0047 acre tract; THENCE North 89 014'57" East a distance of 5.00 feet to a point in the said west line of the Century Property Fund and the said east line of Lot 2A for the northeast comer of the said 0.0047 acre tract; THENCE South 00 045'03" East along the said west line of the Century Property Fund and the said east line of Lot 2A a distance of 41.19 feet to the POINT OF BEGINNING and containing 0.0047 acres of land, more or less. This Field.Note Des option is based on a survey performed by Fittz&Shipman, Inc. on June 1, 2005. G' Walter J.�Ksiazek OF TF,I Registered Professional Land Surveyor No. 5321 GISTE Qpgs* FITTZ&SHIPAMN,INC. WALTER J. KSIAZEK Page 1 of 1 0.09 5321 P• Project No.03490.0001WE ••O'�E O�.• Plat&Description !q SSA•.•Q NiSURVle: as 1405 Cornerstone Court,* Beaumont,Texas 77706 • (409) 832-7238 •fax(409) 832-7303 CLIENT: MADISON PLAZA G.F. N0. -- EXHIBIT W, PAGE 2 OF 2 M' SET 1/2' LJ V CAPPED IRON ROD 0k20❑4IIIIIIIIII�!0 8O� 5 C ALEE 4 ' M NOW OR FORMERLY CENTURY PROPERTY FUND a ' \ VOL. 2261, PG. 324 J.C.D.R. \ .A .. \ \1 e N 8914'57" E W 00 5.00 00 a z 1 d 3; 1• O w Mom •" a 8 I; rn a, in z a� 0 it I LOT 2A o z z S 8914'57" W POINT OF Z �I 5.00 BEGINNING z d Z I M w I � K ' LL • h N COMMENCING POINT FOUND CAPPED .Q.� IRON ROD 10' UTILITY EASEMENT _ d WOOD FENCE LOT 1A DESCRIPTION OF SERVICES REQUESTED:_WATER LINE EASEMENT SURVEYOR'S CERTIFICATION: 1 DO HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE AND BELIEF, THAT THIS IS AN ACCURATE PLAT OF A SURVEY&DESCRIPTION MADE ON THE GROUND UNDER MY SUPERVISION, AS OF JUNE 1. 2005 THE ABOVE TRACT BEING LOCATED AT OFF PHELAN BOULEVARD, BEAUMONT, TEXAS 77706 AND BEING DESCRIBED AS A 0.0047 ACRE TRACT OUT OF LOT 2A OF THE AMENDED PLAT OF LOTS 1, 2 AND 3 OF CALDER WOODS AS RECORDED IN VOLUME, PAGE 280 OF THE MAP RECORDS OF JEFFERSON COUNTY, TEXAS. IN ACCORDANCE WITH THE FLOOD INSURANCE RATE MAP, FEDERAL EMERGENCY MANAGEMENT AGENCY, COMMUNITY-PANEL NO. 485457 0050 D DATED 11-19-03. THIS PROPERTY LIES IN THE ZONE NOTED. LOCATION ON MAP DETERMINED BY SCALE. ACTUAL FIELD ELEVATION NOT DETERMINED. UNLESS REQUESTED. nTTZ&SHIPMAN. INC. DOES NOT WARRANT NOR SUBSCRIBE TO THE ACCURACY OR SCALE OF SAID MAP. FLOOD ZONE (F.E.M.A.) X CENSUS TRACT 3.05 i REVISION DATE ��.IEOF�F *5•.�GISiFR! d' WALTER J. KSIAZE * Fd; REGISTERED PROFESSIONAKAND SURVEYOR NO. 5321 WALTER J. KSIAZEK DATE: 6-08-05 Fittz&Shipman •-0 5321 �• FIELD INC. !•'o;ESS10�:P BOOK NO.: 05-04 ConsukinjEnginem and Land Surneyors .y p JOB NO.: 03490-001 1405 CORNERSTONE COURT BEAUMONT, TEXAS �SURyE� 409)832-7238( FAX (409)832-7303 JMW D City of Beaumont uii Council Agenda Item' a, TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 10, 2006 REQUESTED ACTION: Council authorize repairs to a landfill compactor. RECOMMENDATION Administration recommends that repairs to Unit 5110, a 1992 Caterpillar Model 826C landfill compactor, be authorized. Work will be performed by Mustang Tractor and Equipment of Beaumont. BACKGROUND Unit 5110 was purchased in 1992 at a cost of$219,914. It is one of two compactors operating at the Landfill and is the backup to the newer model currently in service. Demands from the increased workload due to storm debris disposal have necessitated the daily use of both compactors over the past few months. The compactor sustained catastrophic engine failure on December 8. Mustang Tractor has projected the cost of repairs to be approximately $52,657. A final cost cannot be determined until the engine is completely disassembled. Should actual repairs exceed the estimate, they will be billed at$68.00 per hour for labor in addition to the cost of parts. The estimate includes rebuilding the engine and repairs to the frame's articulation joint. These repairs should extend the life of the for an additional two years. Mustang Tractor and Equipment of Beaumont is the local authorized Caterpillar service center. This procurement is exempt from competitive bidding regulations under state statutes exempting expenditures for procurements necessary because of unforseen damage to public machinery. Repairs to Landfill Compactor January 10, 2006 Page 2 BUDGETARY IMPACT Funds for this expenditure are available in the Solid Waste Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director and Public Works Director. E f City of Beaumont •�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 9, 2006 REQUESTED ACTION: Council consider payment of invoices to Associated Mechanical Services, Inc. of Port Arthur, Texas for repairs performed subsequent to Hurricane Rita. RECOMMENDATION Administration recommends payment in the amount of $32,243.40 to Associated Mechanical Services, Inc. for air conditioning repairs at the Beaumont Police Station. BACKGROUND In the aftermath of Hurricane Rita, utility service was returned to the power grid containing the Beaumont Police Station. The resulting voltage was initially high voltage instead of low, and numerous electrical components in the Police Department air conditioning system were immediately damaged beyond repair. Building Services personnel were able to retain Associated Mechanical Services, Inc. to repair what was immediately feasible, and to subsequently complete the repairs as ordered parts were received. The replaced components included compressors and various switches throughout the system, and the rewiring and/or further adjustment of the existing chillers. The work is complete at this time. BUDGETARYIMPACT Due to the nature of the damage, it is anticipated that this expenditure will be funded by insurance settlement. PREVIOUS ACTION None. Payment of Invoices for Air Conditioning System Repairs-Police Department January 9, 2006 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Internal Services Director. City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 13, 2006 REQUESTED ACTION: Council approval of a resolution authorizing the acceptance of a 0.210 acre tract of land in the A. Williams Survey, Abstract No. 385 [Gill Street]for the Community Development Affordable Housing Program and the approval of a Release of Lien in the amount of$3,856.47 for weed liens. RECOMMENDATION The property owners listed below have agreed to donate their property to the City for the Community Development Affordable Housing Program. Plat D-17 Tract 31, 0.210 acre tract of land in the A. Williams Survey, Abstract No. 385 Owners:Valerie G.Tucker;Janet C.and Jennifer J.Gordon(Pfeifer-Revocable Living Trust); Lynn Gordon Fisher; Jeanne Ellen Jones Jam"; Laurie Lynn Jones Lee; and Sharon Gayle Jones Administration recommends authorization to accept this property. BACKGROUND As part of the Community Development Affordable Housing Program, lots are being acquired in various locations throughout the city to assist Community Housing Development Organizations and non-profit organizations in providing decent, safe and sanitary housing for low and moderate income families. While there are no outstanding taxes due on the above property, there are weed liens and accounts receivable debt due to weed violations in the amount of$3,856.47. The property owners have requested this debt be forgiven and a Release of Lien be filed. BUDGETARYIMPACT In releasing the weed liens and accounts receivable debt due to weed liens, the City will not collect on the $3,856.47. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Public Works Director. -w ll_sfted-ib.wpd 13 January 2006 G City of Beaumont Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joe Sanders, First Assistant City Attorney MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 5, 2006 REQUESTED ACTION: Consider a resolution authorizing the settlement of the claim of Michael Charles, et al v. City of Beaumont, et al RECOMMENDATION Council approval of a resolution authorizing the settlement of the claims brought in the lawsuit Michael Charles, et al v. City of Beaumont, et al in the amount of$25,000. BACKGROUND Council discussed this lawsuit in an Executive Session held on January 10, 2006. BUDGETARY IMPACT There are sufficient funds in the General Liability Fund to pay the sums above. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Attorney. I RESOLUTION NO. WHEREAS, the claims of Michael Charles, et al v. City of Beaumont, et al, were discussed in an Executive Session properly called and held Tuesday, January 10, 2006; and, WHEREAS, the Council desires to authorize the settlement of the claims in the lawsuit styled Michael Charles, et al v, City of Beaumont, et al; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be, and he is hereby, authorized to settle the claims in the lawsuit styled Michael Charles, et al v, City of Beaumont, et al for the sum of$25,000. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of January, 2006. - Mayor Guy N. Goodson - City of Beaunwnt REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JANUARY 17, 2006 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a contact with the Beaumont Community Housing Development Organization(BCHDO)for the construction of seven homes 2. Consider approving a contract with the Beaumont Community Housing Development Organization(BCHDO)for the purchase of four homes that will be retained as lease property 3. Consider amending Resolution No. 05-225 relating to the reallocation of Community Development Block Grant(CDBG) funds 4. Consider authorizing the City Manager to execute an agreement with Beaumont Habitat for Humanity for infrastructure improvements in the PineBrook Place Addition 5. Consider approving payment of an invoice to C &B Services for services provided at the Health Services H building at 950 Washington Blvd. COMMENTS * Councilmembers/City Manager comment on various matters • * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Norris Bennett Claim of Eura Johnson * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: City Clerk Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. � 1 January 17, 2006 Consider approving a contact with the Beaumont Community Housing Development Organization (BCHDO) for the construction of seven homes jU9 I City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 9, 2006 REQUESTED ACTION: Council consider approving a contract with the Beaumont Community Housing Development Organization(BCHDO). RECOMMENDATION The Administration recommends Council approve a request to authorize the City Manager to execute a .tract with the Beaumont Community Housing Development Organization(BCHDO) in the amount of '3,450 for the construction of 7 new scattered site homes from 2005 HOME CHDO Reserve funds. BACKGROUND The Ci ty of Beaumont has a contractual relationship with the Beaumont Community Housing Development Organization(BCHDO)for new housing construction in home buyer targeted neighborhoods and to provide y assistance to low/moderate income families participating in the City's Affordable Housing Program. BUDGETARY IMPACT Funding is available from the 2005 HOME Program. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager, and Housing Manager. 0 01/06/2006 02:02 4098132165 BCHDO PAGE 02 WIVIUNMHOMM DIM rEWPMMT OW&NMAMON, INC 5o5 Fast Florida Avenue Beaumont,Texas 7M5 Office: (409)813-2158*Fax: (409)813-2i6$ Antobwas Hardy November 03, 2005 P► dt 1ad en Peery►Holida l0r tlou�[n Costtw 9 Debra Srvanara Mrs. Janett Lewis 9tte Manpq a. City of Beaumont P.O.Box 3827 Board Mernber:: Beaumont,Texas 77704 Me Gamore t= t oeorp Cberyl GuWory Dear Mm Lewis: Sty Ham Shawna Tubbs amak vomwex This letter is written to provide proposals to be funded from the Federal Funding AMNn WWker from CDBG and/or HOME allocations of the U.S. Dept. of HUD. The funds are as follow: 0 Item# D wrip#iou Amount Proposal# l Lease Purchase Units(4 homes) $355,000.00 Proposal#2 Soft Costs(7 homes) $373,450.00 Total 5728,430.00 Request c arc roquesting any othcr uncommitted CDHG or HOME funds that may assist ur v organizations in continuing to provide and develop affordable housing in italizing,neighborhoods in Beaumont,Texas. f you have any questions,please give me a call at(409) 813-2158 or(409)201- BCHDO 272. -Wesw crostians incerely, hlelpfltp,peaerving toinette Hardy re sident/Executive Director m r efl 0, N CD CO T CD N m N Proposal N 2(Soft Cart to develop xp to seven (7)new affordable Romer lie targeted areas of the Chy) CO co r w N r Property Addrem Engamrla3 Pisa She Prep soil Foundation! Down Payment Closiaq Cost BCHDO Developer's Total U1 services Appraised Compectlearrest Foodev Assistance Ambtmee Cbsia=Coat Fee 501099atherland $2,000.00 $350.00 S7,500.00 53,00000 50.000.00 S20,000.00 55,000.00 52,500.00 $5,000.00 S53,350.00 5020 Soatherland $2,000.00 3350.00 S7,506.00 S3,000A0 $0,006.00 520,000.00 551000.00 52,500.00 SSAW.00 $53,3-0.00 5030 Soutberiaad 52,000.00 5350.00 57.500.00 $3,000.00 $01000.00 $20,000.00 $5,000.00 S2,500.00 SS,000.00 553,350.00 3615 Down Dr. 52,000.00 5350.00 $7,500,00 531000.00 53.000.00 520,000.00 55.000.00 MSO-00 S-MOO.00 SS3,330.06 3625 Boren Dr. S2,000.06 5350.00 S7,50010 $3,000.00 33,000.00 520,000.00 $5,000.00 $2,506.00 $5,000.00 03,350.00 3635 Boren Dr. $2,000.00 $330.00 S7,500.00 53,000.06 SSAW.00 S2%000.00 55,006.00 52,500.00 $5,000.00 553,350.00 2775 N 3"St. 32,000.00 5350.00 57,500.00 53,000.06 53,000.00 $20,000.00 $5,000.00 $2,500.00 55,000.00 $53,350.00 70-hl S14,000.00 $2,450.00 552,500.00 521.000.00 556,000.00 $140,000.00 S35,000.00 S17,500.00 535,000.00 5373,450.00 I� m A 2 January 17, 2006 Consider approving a contract with the Beaumont Community Housing Development Organization(BCHDO) for the purchase of four homes that will be retained as lease property 117W,i City of Beaumont 'Z c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 9, 2006 REQUESTED ACTION: Council consider approving a contract with the Beaumont Community Housing Development Organization(BCHDO). RECOMMENDATION The Administration recommends City Council authorize the City Manager to execute a contract with the Beaumont Community Housing Development Organization (BCHDO) in the amount of$355,000 for the purchase of four pre-existing scattered-site homes that will be retained as lease property for no more than thirty-six months and sold to eligible low/moderate income families. BACKGROUND The Beaumont Community Housing Development Organization (BCHDO) successfully implemented six homes as lease-purchase properties under prior contracts. Four of these properties have already been conveyed to the lessors, prior to the expiration of the federally mandated timeframe. The remaining two properties are still within the first year of their lease/purchase agreement. BUDGETARY IMPACT Funding is available from the 2005 HOME Program. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager, and Housing Manager 01/06/2006 02:02 4098132165 BCHDO PAGE 02 ("IDIUMWHOUSM i DIM MMOPMMM 0I*&WWJM0N, INQ 5o5 EW Florida Avenue WM Beaumont.Texas 77705 ii Office: (409)813-2158 Pax: (409)813-2165 Antte Hardy November 03, 2005 Pr esidad Pe=p►Holid" 15fouatny cbsutwlor Debra smourd Mrs.3anett Lewis Site Manager City of Beaumont P.O.Box 3827 We Calm re Beaumont,Texas 7'7704 8die Casmpre Cbaryl GuMory Dear Mrs. Lewis: Stawa HaP Sh4woa IMbbs Rraady Voorhies This letter is written to provide proposals to be funded from the Federal Funding AMWn Wa11ff from CDBG and/or HOME allocations of the U.S. Dept.of HUD. The funds are as follow: l(tem# Dweription Amount Proposal# l Lease Purchase Units(4 homes) $355,000.00 Proposal#2 Soft Costs(7 homes) $373,450.00 Total 5728,450.00 Request We arc rcquesting any othcr uncou=tted CDBG or HOME funds that may assist ur organization in continuing to provide and develop affordable housing in vitalizing neighborhoods in Beaumont,Texas. f you have any questions,please give me a call at(409)813-2158 or(409)201- RCI3DO 272. yBI88aad C hHst ans inoerely, Helping Deaerift Others' Aot#,Aj "Q(�t toinette Hardy resident/Executive Director 01/06/2006 02:02 4098132165 BCHDO PAGE 03 Proposal#l (Funds to purchase four (4)pre-existing homes built afl'er1978 to lease to low to moderate income families) These funds would assist our organization with capacity building and operating casts, property Parckmac Appruind Survey Home/Po st TOW Address Price Lspection House#1 $90,000.00 $400.00 $350.00 5500.00 $91,250.00 House#2 $90,000.00 $400.00 $350.00 $500.00 $91,250.00 House#3 $90,000.00 $400.00 $350.00 $500.00 $91,250.00 House#4 $80,000.00 $400.00 $350.00 $500.00 $81,250.00 $0.00 $0.00 TOTAL $350,000.00 $!,600.00 $1480.00 $2,000.00 $355,000.00 3 January 17,2006 Consider amending Resolution No. 05-225 relating to the reallocation of Community Development Block Grant(CDBG)funds tI7Qjj City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 13, 2006 REQUESTED ACTION: City Council amend Resolution No. 05-225 relating to the reallocation of Community Development Block Grant(CDBG)Program funds. RECOMMENDATION The Administration recommends City Council amend Resolution No. 05-225 relating to the reallocation of Community Development Block Grant(CDBG)Program funds. BACKGROUND On November 9,2004,City Council approved an allocation of CDBG Infrastructure line funds to Habitat for Humanity in the amount of$150,000. Habitat for Humanity is a nonprofit organization that provides affordable homes to low income persons. These funds were to be used to develop the public infrastructure for the Phase 11 and III construction of 24 homes in Pine Brook Place Addition. During the development of the Disaster Relief Emergency Repair Program, staff inadvertently included those funds earmarked to Habitat for Humanity in the Small Business Loan Program. This amendment would return the$150,000 to the Infrastructure line items for program years 2002 ($53,878) and 2003 ($96,122)so they are available for Habitat for Humanity's Pine Brooks Place Addition. To maintain the same level of funding in the Small Business Loan Program,it is recommended that$3 8,000 from the 2005 CDBG Infrastructure line item budget and$112,000 from 2006 CDBG funds be allocated to the Small Business Loan Program. This would bring the total amount of funds in the Small Business Loan Program to$258,000. - BUDGETARY IMPACT CDBG-funds,not to exceed$150,000,will be reprogrammed to the original CDBG 2002/03 Infrastructure line item budget for Habitat for Humanity. CDBG funds,not to exceed$38,000 from the 2005 CDBG Infrastructure line item budget and$112,000 from the 2006 CDBG budget will be added to the existing funds($108,000)in the Small Business Loan Program. PREVIOUS ACTION Funds from 2002/03 CDBG Infrastructure line item were allocated to the Small Business Loan Program line item budget. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Public Works Director,Planning Manager, Grants Administrator CDBGHabitatforHumanity_amend.wpd January 3,2006 4 January 17, 2006 Consider authorizing the City Manager to execute an agreement with Beaumont Habitat for Humanity for infrastructure improvements in the PineBrook Place Addition ��' + City of Beaumont M c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Public Works Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 11, 2006 REQUESTED ACTION: City Council authorize the City Manager to execute an agreement with Beaumont Habitat for Humanity for infrastructure improvements in the PineBrook Place Addition RECOMMENDATION The Administration recommends City Council authorize the City Manager to execute an agreement with Beaumont Habitat for Humanity for infrastructure improvements in Pinebrook Place Addition. BACKGROUND Beaumont Habitat for Humanity is a nonprofit organization whose mission is to eliminate poverty housing needs by building modest affordable homes in partnership with hard working motivated individuals who cannot afford to purchase a home through a conventional or government-backed mortgage. Affiliated with Habit for Humanity International,Beaumont Habitat was founded in 1979 and since that time has sold more than 40 homes. The current goal of Beaumont Habitat for Humanity is to construct a total of 34 homes on Jenard Street in three phases. Construction of the final home in Phase I of the project is complete. In order to proceed with Phase II and Phase III of the project, it is necessary to design and construct the remaining section of Jenard Street, the water and sewer lines and the storm water drainage system. The City of Beaumont committed $150,000 of Community Development Block Grant funds on November 9, 2004 to infrastructure improvements. Competitive bidding for the project is complete and requires and additional $37,000 to secure the contract for construction. BUDGETARY IMPACT Funding is available from the 2005 Consolidated Block Grant Program, Infrastructure line item. PREVIOUS ACTION Funds from 2002 and 2003 Community Development Block Grant program, $53,878 and $96,122 respectively, from Infrastructure line items were reprogrammed for the design and construction of the aforementioned improvements. Bids were submitted by two contractors to Fittz&Shipman,Project Engineers for the project. Simco Enterprises, LTD had the lowest bid of$187,850.80. Completion of Pinebrook Place will provide homes for 34 families and will yield approximately $10,000 per year in property taxes to the City. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, Planning Manager, Grants Administrator Dec 12 05 12:09p Bmt Habitat For Humanity 4098328024 p.2 Fifti & Shipman INC Consulting Engineers and Land Surveyors Ronald Q Fk¢.PE.R.P1.5.(1946.199T,• Tory SNpmen,P.E.President JaW Holm.P.E.LS..Vice?recidea December 7,2005 Ms. Uilana Trylowsky Habitat for Humanity We Value LJ 610 Trinity LAMM UNIVERSITY Beaumont,Texas 77701 RE: Pinebrook Place—Unit 2—Phase 2 FS Proj. No.02171.0002 Recommendation for Award of Construction Contract Dear Ms.Trylowsky Bids for Phase 2 of Pinebrook Place Unit 2 Subdivision were received 2:00 PM December 6, 2005. A tabulation of the bids received is attached. We have performed an evaluation of the Bids, Bid Security and Contractor Qualification Statements which were provided. The lowest bid received was from SIMCO ENTERPRISES LTD of Groves, Texas in the amount of $187,850.80 for the Base Bid. The Contract Time was set for all Bidders to be 60 days to Substantial Completion and 80 days for Final Completion. Based on the bids received, we recommend the contract for "Pinebrook Place — Unit 2 — Phase 2" be awarded to SIMCO ENTERPISES, LTD. In the amount of 187850.80. I have spoke to John Beatty at the City of Beaumont Community Development Department this morning and he has informed me that the City does not require an approval process by them before you award the project. I have prepared a sample Letter of Award addressed to Simco Enterprises Ltd. I recommend you send this letter or something similar to Simco to indicate your intent to award the contract to them. Following your Letter of Award, we will submit updated contract booklets to Simco and give them instructions regarding the submission of Bonds, Insurance, etc. which are necessary prior to signing the Contract Agreement. Should you have any questions or comments, please contact me. Sincerely, F77TZ&SHIPAL4N,INC. by: Donald R. King. oject Engineer" for the Firm WURW01 1405 Cornerstone Court.Beaumont,Texas 77706 .(409)832-7238.fax(409)832-7303 0 BID TABULATION N Pinebrook Place - Unit 2 Phase 2 Habitat for Humanity, Beaumont FS Proj. 02171.0002 N Date: Tuesday, December 6,2005 v Time: 2:00 PM Contractor: 1 Z Simco Enterprises, LTD. Brystar Contracting, Inc o, BASE BID Groves,Texas Beaumont,Texas Unit Total Unit Total = Est. Cr ITEM Qty. UNITS DESCRIPTION Price Bid Price Price Bid Price ff 1 2,140 S.Y. 6"thickness Cone pavement 45.35 97,049.00 48.50 103,790.00 0 2 1,390 L.F. 6"Concrete Curb 4.75 6,502.50 3.00 4,170.00 = 3 27 L.F. 15"RCP Storm Sewer 40.00 1,080.00 50.00 1,350.00 4 178 L.F. 18"RCP Storm Sewer 52.70 9,380.60 50.00 8,900.00 5 181 L.F. 24"RCP Storm Sewer 52,70 9,538.70 54.00 9,774.00 6 1 Ea. Cone Rip Rap for 18" 1,000.00 1,000.00 2,400.00 2,400.00 7 1 Ea. Cone Rip Rep for 24" 1,000.00 1,000.00 2,400.00 2,400.00 8 4 Ea. Curb Inlet 5'w15'Ext 3,700.00 14,800.00 2,800.00 11,200.00 9 7 Ea. Near Side San Sewer Taps 750.00 5,250.00 850.00 4,550.00 110 11 Ea. Far Side San Sewer Taps 840.00 9,240.00 950.00 10,450.00 11 13 Ea. Near Side Water Taps 550.00 7,150.00 730.00 9,490.00 12 11 Ea. Far Side Water Taps 750.00 8,250.00 850.00 9,350.00 13 2 Ea. Fire Hydrant&Valve 3,550.00 7,100.00 3,500.00 7,000.00 14 1 L.S. Seeding ROW's 650.00 650.00 3,500.00 3,500.00 15 1 L.S. Erosion Control Items 1,500.00 1,500.00 7,000.00 7,000.00 8 250.00 750.00 105.00 315.00 F 16 3 Ea. End of Roadway Markers g 17 1 L.S. Trench Safety Systems 10.00 10.00 2,500.00 2,500.00 18 1 L.S. Temporary Cul-De-Sac(cons) 7,500.00 $187,6500.00^ 9,200.00 $207,339.00 � TOTAL AMOUNT BASE BID Substantially Complete 60 days 80 days Final Payment 80 days 80 days BID SECURITY 5% BID BOND 5% BID BOND Acknowledge Add Acknowledge Add.1 .1 G' ADDENDUM Acknowledge Add.2 Acknowledge Add.2 g QUALIF STATEMENT Qualification Statement Qualification Statement 17126T.XLS Page 1 of 1 Fittz Shipman, Inc. 1 f • . 1 11 4 . q 1 b 1 • ib f • fir• � Y • s - fL '� � •tOt �, � t lit so t• t! " is t o s s 1 M! Its n! 148 Ua s log If N • • t • t • s e - N .. , • •. 100 w a s • s • • • s e M 31 >i - K its et a d M at tt - • i 0 X00 X00 r q � • �! * • a • s It Q Attachment 1: Habitat Homeowner Selection Criteria Habitat Homeowners are selected on the basis of three criteria. Need, Ability to Pay, and Willingness to Partner. Need. Applicants must be living in sub-standard housing to qualify for a Habitat home. The Family Selection Committee makes site visits to applicants' current places of residence to determine the level of need for adequate housing. AWI y to ftG Applicants must demonstrate an ability to make timely mortgage payments,the Family Selection Committee reviews the applicants' employment history,determines their level of current debt, and ascertains the applicants' understanding of the financial obligations of homeownership. Willingness to Partner: The Habitat program is not a "give-away" program. Successful applicants must understand and accept the philosophy of Habitat for Humanity that calls us to help ourselves and one another to eradicate poverty housing. Successful applicants must agree to complete 300 hours of"sweat equity"helping to build their neighbors' homes,their own homes, and assisting the affiliate and ReStore. Successful applicants also participate in homeowner preparation classes and in the IDA Financial Strategies course. These programs prepare the future homeowner for the realities of owning a home and dealing with home maintenance,mortgage payments,insurance and taxes. A&meet Z: Comments from Habitat Homeowners For brmam, the most important thing about moving into a Habitat home was "having a safe place for my boys to live and play. They spend most of their time outside and with their own yard to play in I have a lot less to worry about." Miriam feels that homeownership has increased her children's sense of self-worth. "I think the biggest change in our lives has been in how we see ourselves. The boys make sure everyone knows that this is our house—that we are buying this home and that we worked on it and painted it and those are our flower beds in the yard." And Miriam too,feels the benefit of owning her home:"It feels better at the end of the day to go to your own home." Even though Randy worked 60 and 74 hours per week,the father of four children just could not make ends meet. He and wife Nicole lived with their family in a run-down two bedroom trader that leaked whenever it rained. The young children,cramped into one bedroom,lacked the space needed for playing and studying. But through the assistance of Habitat for Humanity,Randy and Nicole are currently working with volunteers to build their own four bedroom home that will provide a decent level of shelter and comfort to this hard-working family. `qt's just so e=iting to see our home coming together,"Randy said recently at the construction site as his two oldest sons wrote their names in pencil on the fiames of their bedroom walls and argued over whose room was the largest. 0 Monica was glad that with Habitat for Humanity's assistance she was able to move out of the projects and provide a safer-environment for her young son. "In the time I have lived in the Projects I have witnessed someone being shot at;children as young as 14 and 15 being shot and killed over drugs; and several stabbings, fights and alcohol related abuses. By leaving the projects,my son will have the opportunity to be safe and comfortable playing outside. This will allow him to mate his own environment instead of having to adjust to project life—having it create him." Before learning about Habitat, Marie was living in a garage that had been converted into an apartment of sorts. She had no kitchen sink and cooked her meals on a hot plate. The 35-year old nurse's assistant couldn't afford a conventional mortgage. But through Habitat for Humanity Marie was able to fulfill her dream of owning a home. "Habitat for Humanity is a great way to build wended communities and to allow people to be responsible," Marie wrote in a letter of thanks. 0 i 5 January 17, 2006 Consider approving payment of an invoice to C &B Services for services provided at the Health Services H building at 950 Washington Blvd. s 11 V~ City of Beaumont f -•�• Council Agenda Item � � g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: January 17, 2006 AGENDA MEMO DATE: January 9, 2006 REQUESTED ACTION: Council consider payment of invoices to C & B Services of Port Neches,Texas for services performed subsequent to Hurricane Rita. RECOMMENDATION Administration recommends payment in the amount of $66,175.53 to C & B Services, Inc. for drying services provided at the Health Services II building at 950 Washington Blvd. BACKGROUND The Health Services II building sustained significant water intrusion throughout the structure during Hurricane Rita, extensively damaging sheetrock and ceiling tile. As the roof did not incur damage, it is believed that the water was blown by the high winds into the ridge vent located along the crest of the roof. Upon discovery of standing water within the structure, Building Services personnel secured C &B Services to remove wet building materials and properly dry the interior of the building to restore a safe environment. The company removed all water-saturated materials and subsequently dried the building utilizing dehumidifiers and air scrubbing equipment. The work was completed between October 12 and October 20, 2005. Building Services personnel subsequently performed the replacement of the sheetrock, ceiling tile and other necessary building materials. BUDGETARY IMPACT Due to the nature of the damage, it is anticipated that this expenditure will be funded by insurance settlement. Payment of Invoices for Cleanup and Drying Services- Health Services II Building January 9, 2006 Page 2 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Internal Services Director.