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MIN DEC 20 2005 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith,Ward I GUY N. GOODSON, MAYOR Nancy Beaulieu,Ward 11 Andrew P. Cokinos,At-Large CITY COUNCIL MEETING Becky Ames,At-Large Audwin Samuel, Mayor Pro Tem,Ward 111 December 20, 2005 Bobbie J. Patterson,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on December 20, 2005, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition: Greater Beaumont Chamber of Commerce Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Pastor James Blackwell of the South Park Baptist Church gave the invocation. Councilmember Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, Deputy City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Samuel, Councilmembers Smith, Beaulieu, Cokinos, Ames and Patterson. Also present were Kyle Hayes, City Manager; Joe Sanders, Assistant City Attorney; Tina Broussard, Deputy City Clerk. Proclamations, Presentations, Recognitions Larry Johnson, HEB - Presented the City of Beaumont a cake on behalf of HEB Uliana Trylowsky, Executive Director Habitat for Humanity-Discussed future plans for housing needs for the City of Beaumont Presentations from: Greater Beaumont Chamber of Commerce Sonny Sherman, Chairman of the Greater Beaumont Chamber of Commerce - Informed Council of the various topics that would be discussed during the presentation Jim Rich, Executive Director of the Greater Beaumont Chamber of Commerce - Discussed renewing the annual partnership with the Chamber; recruiting new businesses and keeping the businesses the city already has; discussed the Remote Encoding Center, Lamar University, and SBA Alliance Capital as well as other entities. Rick Barrilleaux, Beaumont Economic Development Director - Discussed Business Prospects and Marketing Strategies Minutes-December 20,2005 Charlie Foxworth, Chairman of the Advancing Business Committee - Involved in recruiting new businesses to come to the City of Beaumont Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda. None CONSENT AGENDA Approval of minutes - December 20, 2005 Confirmation of committee appointments - Resolution 05-262 Maria Morales would be appointed as Chairman of the Drug Free Beaumont Commission. The term would commence December 20, 2005 and expire December 19, 2006. (Mayor Guy N. Goodson) Marilyn Hebert would be appointed as Vice-Chairman of the Drug Free Beaumont Commission. The term would commence December 20, 2005 and expire December 19, 2006. (Mayor Guy N. Goodson) A) Authorize the acceptance of a ten foot(10')wide water line easement providing access for fire prevention services - Resolution 05-263 B) Approve amendments to the Labor Agreement with the Beaumont Police Officers Association - Resolution 05-264 C) Approve the payment of fiscal year 2006 dues to the South East Texas Regional Planning Commission (SETRPC) - Resolution 05-265 D) Approve the payment of invoices to Altivia Corporation of Houston, Texas for chemicals supplied subsequent to Hurricane Rita - Resolution 05-266 E) Authorize the settlement of the claim of Perry Pete, Jr. - Resolution 05-267 Mayor Pro Tern Samuel made a motion to approve the Consent Agenda. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED Page 2 of 11 Minutes-December 20,2005 GENERAL BUSINESS 1. Consider approving a bid for a fully integrated public safety records management and computer-aided dispatch software and hardware - Resolution 05-268 Administration recommended the award of bids and proposals for a public safety records management and computer-aided dispatch (CAD) software and hardware system from various vendors as stated within for a total cost of$2,477,867.56. The City's Police, Fire, and EMS Departments currently use A.L. Roark System software purchased in 1992. The antiquated system has reached its maximum growth potential and can no longer be upgraded to current technology standards because the vendor no longer supports this software. A fully integrated communications system will allow our emergency responders to communicate with each other and share vital information in the field and with dispatchers. In an effort to better meet the growing demands of the City's public safety departments,a committee of Police,Fire, EMS,and Technology Services personnel was formed to review and evaluate marketed software programs. Components of the system recommended for purchase consist of the following: 1. Records Management and Computer-Aided Dispatch (CAD) software. Vendor Price SunGard OSSI $1,582,277 SunGard OSSI was selected as the top choice by the initial software review committee and scored the highest in the proposal evaluation process. The City currently uses the Financial, Water Utility Billing, and Municipal Court software developed and distributed by SunGard OSSI. 2. Servers, Disaster Recovery, and Data Backup Hardware and Operating Software. Vendor Price SunGard OSSI $44,218.88 Dell Computer Corporation $192,460.59 SHI Government Solutions $21,655.00 The Computer-Aided Dispatch server and Disaster Recovery Solution are hardware and software packages that allow the system to send information in real time to an offsite location should the main system fail due to a power failure or disaster. Page 3 of 11 Minutes-December 20,2005 3. 150 Mobile Computers, ten (10) External Drivers, Printers, Bar Code Software and Magnetic Stripe Readers Vendor Price SunGard OSSI $564,866.09 CDW Government Inc. $6,771.00 Portable Comp Systems, Inc. $2,119.00 The Panasonic Toughbooks are designed to military specifications for use in extreme applications, such as, public safety and field service work. Screens are designed to provide optimum readability in bright sunlight. The 150 Toughbooks will be installed in one hundred eight (108) Police vehicles, twenty-seven (27) Fire units, and fifteen (15) EMS units and stations. 4. Patient Care Reporting System. Vendor Price Zoll Data Systems $63,500.00 The purchase of a fully integrated communications system as stated herein represents the first phase of the project. As the equipment, hardware and software are implemented, the second phase of the project will necessitate the purchase of personal computers, laptops, vehicle mounts with docking stations, modems, antennas and interfacing software. Upon implementation,the City will contract with a wireless provider for data transmission. The total cost of the first phase as presented today is $2,477,867.56. Expenditures for the second phase will be approximately $375,000. The integrated wireless communication system should be fully operational in one year. This system will greatly enhance the communication between the city's emergency responders and its reporting capabilities. Some of the enhanced capabilities of this system are highlighted below: • Fire Suppression and Prevention: Address location and mapping capabilities while en route to a scene will assist drivers and personnel. Emergency information from dispatch will be downloaded automatically. Firefighters will be able to access diagrams of buildings through the PrePlan software module. Firefighters will also have access to data concerning out of service hydrants and field inspectors will be able to record code violations and inspection results. Page 4 of 11 Minutes-December 20,2005 • Police: Information from dispatch will be downloaded directly to field computers thus eliminating manual entry. Officers will have access to mapping and address location via computer. Field officers using the touchscreen will enter call response information. A magnetic stripe card reader will provide officers with quicker response from state databases as a driver's license may be swiped and information retrieved immediately. • EMS: Patient information will be entered automatically upon dispatching. The name, address and condition of the patient will be available to EMS responders immediately.The touchscreen laptops capture data electronically while on the scene and at the point of service. Clinical analysis is recorded to determine the response to the situation and the treatment administered. Upon arrival at the hospital, printers will be onsite at both Christus St. Elizabeth and Memorial Herman to allow the patient's report to be printed and given to hospital personnel. These reports will be downloaded to the EMS billing system for processing by Cash Management. Funds are available in the Capital Improvement Project Fund forthe purchase of the public safety records management and computer-aided dispatch software and hardware system in the amount of$2,477,867.56. The City was awarded a grant from the Assistance to Firefighters Grant Program administered by the U. S. Department of Homeland Security of which $960,000 will be applied to this purchase. Councilmember Beaulieu made a motion to APPROVE RESOLUTION 05-268 THAT THE BID FOR A FULLY INTEGRATED PUBLIC SAFETY RECORDS MANAGEMENT AND COMPUTER- AIDED DISPATCH(CAD)SOFTWARE AND HARDWARE SYSTEM FOR THE CITY'S POLICE,FIRE AND EMS DEPARTMENTS BE ACCEPTED BY THE CITY OF BEAUMONT. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, AMES AND PATTERSON NAYS: NONE MOTION PASSED 2. Consider approving the purchase of 16 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses - Resolution 05-269 Administration recommended Council approve the purchase of 16 CNG powered transit buses to replace the existing fleet of buses. Through the efforts of the Southeast Texas Regional Planning Commission (SETRPC), the City was able to secure $6,200,000 in Congestion Mitigation Air Quality (CMAQ) funding to purchase alternatively fueled buses. Additionally, the City was able to secure State of Texas toll credits for the local match. As a result, the City will not incur any cost associated with the purchase of the new buses. Page 5 of 11 Minutes-December 20,2005 Millennium Transit Services, the only bidder, bid $379,461 per bus for a total of $6,071,376. The anticipated delivery date is 200 days. The CMAQ funding and toll credits will cover all costs associated with the purchase of the buses. Councilmember Cokinos made a motion to APPROVE RESOLUTION 05-269 APPROVING THE PURCHASE OF SIXTEEN (16)COMPRESSED NATURAL GAS(CNG) POWERED TRANSIT BUSES TO REPLACE THE EXISTING FLEET OF BUSES FROM MILLENNIUM TRANSIT SERVICES AT THE COST OF$379,461 PER BUS AT A TOTAL COST OF$6,071,376. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 3. Consider approving a Change Order related to the Virginia Street Pavement Improvement Project - Resolution 05-270 Administration recommended approval of Change Order No. 1 related to the Virginia Street Pavement Improvement Project. On March 16,2004,the City Council awarded W.B. Construction and Sons, Inc.the contract for the Virginia Street Pavement Improvement Project for the amount of $2,598,065.77. Change Order No. 1 in the amount of $176,400.00 is required to construct sidewalks on both sides of Virginia Street from Avenue A to Mercantile Street. It is also required to remove and replace 300 linearfeet of existing concrete pavement on St. Louis Street from Virginia to Bourbon Street. This change order will increase the amount of the contract to $2,774,465.77. Funds are available in the Capital Improvement Fund. Councilmember Patterson made a motion to APPROVE RESOLUTION 05-270 THATTHE CITY MANAGER BE, AND HE IS HEREBY AUTHORIZED, TO EXECUTE CHANGE ORDER NO. 1 TO THE VIRGINIA STREET PAVEMENT IMPROVEMENT PROJECT IN THE AMOUNT OF $176,400 TO CONSTRUCT SIDEWALKS ON BOTH SIDES OF VIRGINIA STREET FROM AVENUE A TO MERCANTILE STREET AND TO REMOVE AND REPLACE 300 LINEAR FEET OF EXISTING CONCRETE PAVEMENT ON ST. LOUIS STREET FROM VIRGINIA TO BOURBON STREET THEREBY INCREASING THE CONTRACT AMOUNT TO $2,774,465.77. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED Page 6 of 11 Minutes-December 20,2005 4. Consider approving the purchase of fifty (50) electric golf cars for use at the Henry Homberg Municipal Golf Course - Resolution 05-271 Administration recommended the purchase of fifty (50) electric golf cars from Club Car Inc. of Montgomery, Texas in the amount of$152,325. The cars will replace the current fleet of 57 cars in use at the course, which have been in service since March, 1998. The existing cars will be replaced and disposed of according to the City's surplus equipment disposal policies. Delivery time is 45 days. Funds for this project are available in the Capital Reserve Fund. Councilmember Cokinos made a motion to APPROVE RESOLUTION 05-271 THAT THE BID IN THE AMOUNT OF $152,325 SUBMITTED BY CLUB CAR INC., MONTGOMERY,TEXAS, FIFTY (50) ELECTRIC GOLF CARS FOR USE AT THE HENRY HOMEBERG MUNICIPAL GOLF COURSE BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Patterson seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 5. Consider approving a one-year renewal contract with Carolyn C. Chaney & Associates, Inc. to act as the City of Beaumont's Washington Assistant - Resolution 05-272 Administration recommended approval of a one-year renewal contract with Carolyn C. Chaney & Associates, Inc. in the amount of$56,317.80. The contract will also include a maximum of$4,000 for reimbursable expenses. The new contract will be effective January 1, 2006. On a yearly basis since 1980, the City has contracted with an organization to provide legislative services on the federal level. Ms. Chaney, as the City Washington Assistant, is responsible for reviewing federal executive proposals, legislation under consideration and proposed and adopted administrative rules and regulations which could impact the City of Beaumont's policies or programs. Funds are budgeted for this expenditure in the FY2006 Budget. Councilmember Beaulieu made a motion to APPROVE RESOLUTION 05-272APPROVING A ONE-YEAR RENEWAL AGREEMENT IN THE AMOUNT OF$56,317.80 WITH AN ADDITIONAL MAXIMUM OF $4,000 FOR REIMBURSABLE EXPENSES WITH CAROLYN C. CHANEY AND ASSOCIATES, INC. TO ACT AS THE CITY OF BEAUMONT'S WASHINGTON ASSISTANT. THE CONTRACT IS EFFECTIVE JANUARY 1,2006. Councilmember Patterson seconded the motion. Page 7 of 11 Minutes-December 20,2005 AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 6. Consider approving a bid for repairs to the Theodore R. Johns, Sr. Library - Resolution 05-273 Administration recommended the award of a bid forfurnishing all labor, equipment, materials and supplies necessary to repair damage to the Theodore R. Johns, Sr. Library resulting from Hurricane Rita. Damage from the storm included roof damage and water damage to the interior from the opening in the roof. Repairs include new roofing, sheetrock replacement, interior painting, rehanging wallpaper and damaged light fixtures and carpet cleaning. This claim will be filed with the property insurance carrier for reimbursement. Councilmember Patterson made a motion to APPROVE RESOLUTION 05-273 THATTHE BID SUBMITTED BY MCINNIS CONSTRUCTION, INC.,SILSBEE,TEXAS, FOR THE FURNISHING OF ALL LABOR, EQUIPMENT, MATERIALS AND SUPPLIES NECESSARY TO REPAIR DAMAGES RESULTING FROM HURRICANE RITA TO THE THEODORE R. JOHNS, SR. LIBRARY IN THE AMOUNT OF$154,000 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 7. Consider approving a request for a historic preservation loan for repairs to the home at 1792 Broadway - Resolution 05-274 Administration recommended approval of the request for a historic preservation loan for repairs to the home at 1792 Broadway. Jason and Emily Bowden have applied for an historic preservation loan for work to be done to the exterior of their house at 1792 Broadway. The request is in the amount of $53,075. Work to be done to the exterior of the house will include a reroof with composition shingles ($15,627), redecking and waterproofing of both verandas with Duradeck membrane ($10,324) and recaulking and painting the house ($27,124). Monthly payments would be $737.15 for 72 months. Page 8 of 11 Minutes-December 20,2005 At a Regular Meeting held December 12, 2005,the Historic Landmark Commission voted 7:0 to approve the historic preservation loan for repairs to the home at 1792 Broadway. Councilmember Smith made a motion to APPROVE RESOLUTION 05-274 THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPROVE A HISTORIC PRESERVATION LOAN FROM THE HISTORIC PRESERVATION LOAN FUND IN THE AMOUNT OF $53,075 TO JASON AND EMILY BOWDEN FOR RENOVATION OF THE RESIDENCE AT 1792 BROADWAY, OAKS HISTORIC DISTRICT,BEAUMONT,TEXAS. Councilmember Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED 8. Consider amending Section 26-23 of the Code of Ordinances enacting a speed limit on the newly opened portion of Delaware Street, between Dowlen Road and F.M. 364 (Major Drive) - Ordinance 05-094 Administration recommended that Council amend Section 26-23 of the Code of Ordinances enacting a speed limit on the newly opened portion of Delaware Street, between Dowlen Road and F.M. 364 (Major Drive). After a review of the Delaware Street design features and consideration of the anticipated roadside development, the Transportation Division is recommending a forty (40) miles-per-hour speed limit be adopted on the newly constructed portion of Delaware Street. Councilmember Cokinos made a motion to ADOPT ORDINANCE 05-094 ENTITLED AN ORDINANCE AMENDING CHAPTER 26,SECTION 26-23 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO ESTABLISH MAXIMUM AND MINIMUM SPEEDS IN CERTAIN ZONES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. Councilmember Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS,AMES AND PATTERSON NAYS: NONE MOTION PASSED COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH - WISHED EVERYONE A MERRY CHRISTMAS AND HAPPY NEW YEAR Page 9 of 11 Minutes-December 20,2005 COUNCILMEMBER BEAULIEU - THIS HAS BEEN A CHALLENGING YEAR AND EVERYONE HAS PULLED TOGETHER DURING THE DIFFICULT TIMES, WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR, WELCOMED COUNCILMEMBER COKINOS BACK COUNCILMEMBER COKINOS- GLAD TO BE BACK,WISHED EVERYONE A MERRY CHRISTMAS COUNCILMEMBER AMES- WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR, THIS HAS BEEN A TOUGH YEAR AND EVERYONE HAS PULLED TOGETHER; THANKED BEAUMONT CHAMBER OF COMMERCE; ALSO WELCOMED COUNCILMEMBER COKINOS BACK MAYOR PRO TEM SAMUEL- WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR;WELCOMED COUNCILMEMBER COKINOS BACK,IT HAS BEEN A TOUGH YEAR ON EVERYONE,WE HAVE ALL PULLED TOGETHER,THANKED STAFF FOR ALL OF THEIR HARD WORK, THANKED BEAUMONT CHAMBER OF COMMERCE FOR ALL THEIR HARD WORK; AND THE BEST IS YET TO COME COUNCILMEMBER PATTERSON - WISHED EVERYONE A MERRY CHRISTMAS AND A HAPPY NEW YEAR; WELCOMED COUNCILMEMBER COKINOS BACK ASSISTANT CITY ATTORNEY- NONE JOE SANDERS CITY MANAGER HAYES - NONE MAYOR GOODSON - THANKED THE COMMUNITY FOR EVERYTHING THAT EVERYONE HAS DONE TO PULL TOGETHER AFTER HURRICANE RITA; THANKED ULIANA TRYLOWSKY AND HABITAT FOR HUMANITY FOR EVERYTHING THEY HAVE DONE FOR THE COMMUNITY; THANKED THE BEAUMONT CHAMBER OF COMMERCE FOR THEIR HARD WORK, ALSO THANKED STAFF Public Comments (Persons are limited to three minutes) Lisa Hayes 407 Pinchback Beaumont TX Spoke on the Sexual Oriented Business License, applied for a license and was denied; asked Council why certain restrictions apply Page 10 of 11 Minutes-December 20,2005 EXECUTIVE SESSION Cancelled Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: The Matter of Center Point Energy Entex With Executive Session being cancelled the meeting adjourned at 2:35 p.m. Audio t pe are ila upon request in the City Clerk's Office. Guy N. Goodson, Mayor %•'�O�UM0�1/I'��i �+ 1 Tina Broussard Deputy City Clerk Page 11 of 11 Minutes-December 20,2005