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Home My WebLink AboutMIN NOV 08 2005 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith, Ward I GUY N. GOODSON, MAYOR Nancy Beaulieu, Ward II Andrew P. Cokinos, At-Large CITY COUNCIL MEETING Becky Ames,At-Large Audwin Samuel, Mayor Pro Tern,Ward III November 8, 2005 Bobbie J. Patterson,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on November 8, 2005, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda * Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Pastor James David Salles "Big Jim" of the West End Baptist Church gave the invocation. Councilmember Ames led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Samuel, Councilmembers Smith, Ames and Patterson. Absent: Councilmembers Beaulieu and Cokinos. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Rose Ann Jones, City Clerk. Proclamations, Presentations, Recognitions Presentations of Hurricane Rita Recovery: *Report by Tom Warner - Update of debris collection with the US Army Corps of Engineers Public Comment: Persons may speak on scheduled agenda items 1- 2/Consent Agenda. None CONSENT AGENDA * Approval of minutes - Minutes of November 1, 2005 * Confirmation of committee appointments - None A) Approve the waiver of penalties and interest on eight tax accounts processed by the Jefferson County Tax Assessor-Collector's Office - Resolution 05-233 Minutes-October 8,2005 B) Approve a resolution accepting maintenance of the street,storm sewer,water and sanitary sewer improvements in Muela Creek Drive - Resolution 05-234 Councilmember Ames made a motion to approve the Consent Agenda. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, AMES AND PATTERSON NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving a bid for the purchase of 882 feet of precast concrete box culvert related to the Griffing Ditch Project - Resolution 05-235 Administration recommended awarding a bid for the purchase of 882 feet of various sized precast concrete box culvert, with an anticipated total of$375,840.06. The culvert will be used by the Jefferson County Drainage District No. 6 in their rehabilitation of the Griffing Ditch project. The ditch improvements are in the Griffing area adjacent to Highway 105, and will increase the size of the ditch culvert at street crossings, and improve the condition of the ditch, thereby improving area drainage. The City has agreed to provide the material, and will be partially reimbursed by a FEMA grant in an amount yet to be determined, but not to exceed 75% of the total expenditure. The FEMA grant is not associated with Hurricane Rita, but rather is being utilized by prior arrangement for general flood mitigation in areas affected by prior flooding incidents. Installation will be provided by the Drainage District. Funds are available for this expenditure in the Capital Improvement Fund. Councilmember Smith moved to APPROVE RESOLUTION 05-235 TO PURCHASE 882 FEET OF PRECAST CONCRETE BOX CULVERT TO BE USED BY THE JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 IN THEIR REHABILITATION OF THE GRIFFING DITCH PROJECT WITH AN ESTIMATED TOTAL OF $375,840.06. Councilmember Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH, AMES AND PATTERSON NAYS: NONE MOTION PASSED Page 2 of 5 Minutes-October 8,2005 2. Consider approving a resolution to accept the Street Rehabilitation Program Project, approve Change Order No. 2 and authorize Final Payment to L.D. Construction - Resolution 05-236 Administration recommended acceptance of the Rehabilitation Program, approval of Change Order No. 2 in the amount of($7,860.60) and authorize Final Payment to L.D. Construction in the amount of$113,114.32. On April 6, 2004, the City Council awarded L.D. Construction the contract for the Street Rehabilitation Program Project for the amount of $1,758,869.80. Change Order No. 1 was issued decreasing the contract amount to $1,489,564.00. Due to a decrease in the construction item quantities, Change Order No. 2 in the amount of($7,860.60) is required to adjust the estimated quantities actually used during the construction of the project decreasing the contract amount to $1,481,703.40. A copy has been attached to this agenda. Councilmember Ames made a motion to APPROVE RESOLUTION 05-236 THATTHE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED,TO EXECUTE CHANGE ORDER No.2 TO THE 2003 STREET REHABILITATION PROGRAM PROJECT IN THE AMOUNT OF ($7,860.60 TO ADJUST THE ESTIMATED QUANTITIES ACTUALLY USED DURING THE CONSTRUCTION OF THE PROJECT THEREBY DECREASING THE CONTRACT AMOUNT BY$1,481,703.40 AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO MAKE FINAL PAYMENT IN THE AMOUNT OF$113,114.32 TO L.D.CONSTRUCTION. Mayor Pro Tern Samuel seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS SMITH,AMES AND PATTERSON NAYS: NONE MOTION PASSED COUNCILMEMBER COMMENTS COUNCILMEMBER PATTERSON- REMINDED EVERYBODY THAT TODAY IS ELECTION DAY AND EVERYBODY SHOULD GET OUT AND VOTE;REQUESTED THAT THE CITY MANAGER CONDUCT A WORKSHOP TO DISCUSS HOUSING ISSUES AND HOW THIS AFFECTS THE TAX BASE; CONCERNED ABOUT GETTING OUR CITIZENS TO RETURN TO THEIR HOMES; COMMUNITY ANNOUNCEMENT; ASKED CITY MANAGER TO GET UPDATE ON HOUSE BILL WHICH HAS TO DO WITH HOUSING MAYOR PRO TEM SAMUEL - NONE COUNCILMEMBER AMES - NONE COUNCILMEMBER SMITH - NONE CITY ATTORNEY COOPER- NONE Page 3 of 5 Minutes-October 8,2005 MAYOR GOODSON - FEELS THAT A HOUSING WORKSHOP WOULD BE APPROPRIATE; A SURVEY IS BEING DONE BY REGIONAL PLANNINGAND FEELS HOUSING ISAVERYIMPORTANTAREA; FEELS THAT SOME LEGISLATIVE BILLS NEED TO BE ADDRESSED CONCERNING THE TEXAS AREA; ASKED THE CITY MANAGER TO GET A REPORT ON THE NUMBER OF DELINQUENT SMALL BUSINESS LOAN FUND FOR THE PREVIOUS QUARTER AND TO FIND OUT IF ANY OF THESE BUSINESSES HAVE BEEN SIGNIFICANTLY IMPACTED BY THE HURRICANE AND IF WE NEED TO REVIEW THESE SMALL LOAN FUNDS TO BE ABLE TO HELP THESE BUSINESSES GET OUT OF THE DELINQUENT LOAN STATUS; STILL GETTING A NUMBER OF COMPLAINTS ABOUT THE NON-RESTORATION OF SERVICES BY TIME WARNER AND SBC AND WOULD LIKE AN UPDATE CITY MANAGER HAYES - ANNOUNCED THAT THE CITY HAS BEEN WORKING WITH CITIZENS AND THEIR WATER BILLS; LATE FEES HAD BEEN WAIVED UNTIL NOVEMBER 1ST AND APPROXIMATELY 60 CUSTOMERS HAD THEIR WATER CUT OFF ON THAT DATE AS THEIR ACCOUNTS WERE OVER 60 DAYS DELINQUENT;SOME ACCOUNTS WERE ESTIMATED AND WILL BE ADJUSTED WITH THE NEXT SCHEDULED METER READING; FOR THOSE WHO HAD A LEAK OR BROKEN LINE,A LEAK ADJUSTMENT FORM IS AVAILABLE AT THE CASH MANAGEMENT OFFICE OR BY CALLING 866-0023 Public Comments (Persons are limited to three minutes) Allen Lee 5095 Maddox Street Beaumont TX Chair of the Libertarian Party; feels that the water bills are unfair and people need to be compensated for not having use of their water Frank Kiefer 3190 Willowood Beaumont TX Comments on a letter to the Editor of the Beaumont Enterprise and regulations for the impounding of sheltered pets;feels that the City should extend the time to nine days before an animal is put to sleep to enable owners to find their lost pets Wanda Whitfield 1915 Corley Beaumont TX Disputing a 15 year old water bill and the effect it had on her water being disconnected Meeting recessed at 2:10 p.m. Page 4 of 5 Minutes-October 8,2005 * Tour and assessment of Downtown facilities and Fair Park Mayor and City Councilmembers returned from this tour at 3:35 p.m. Council meeting adjourned at 3:35 p.m. Audio tap a available upon request in the City Clerk's Office. r— � M1 ow Guy N. Goodson, Mayor , ,� P it --Q�u Rose A n Jones, TRMC City Clerk Page 5 of 5 Minutes-October 8,2005