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Home My WebLink AboutMIN MAR 30 2004 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith EVELYN M. LORD, MAYOR Nancy Beaulieu Andrew P. Cokinos CITY COUNCIL MEETING Becky Ames, Mayor Pro Tern Bobbie J. Patterson March 30, 2004 Audwin Samuel Lane Nichols, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont,Texas, met in a regularsession on March 30,2004,at the City Hall Council Chambers,801 Main Street,Beaumont,Texas,at 1:30 p.m.to considerthefollowing: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda Consent Agenda Mayor Lord called the council meeting to order at 1:30 p.m. Rabbi Barbara Metzingerof Temple Emanuel gave the invocation.CouncilmemberCokinos led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present atthe meeting were Mayor Lord, Mayor Pro Tern Ames,Councilmembers Smith, Beaulieu, Cokinos, Samuel (arrived at 1:35 p.m. after roll call had been taken)and Patterson. Also present were Kyle Hayes,City Manager;Tyrone Cooper,Assistant City Attorney; Rose Ann Jones,City Clerk. Proclamations, Presentations, Recognitions 1. Smoke, Choke, Croak Day - Proclamation was read by Councilmember Smith declaring Wednesday, March 31, 2004 as"Smoke, Choke, Croak Day"; accepted by Marilyn Hebert, Chairperson of the Drug Free Beaumont Commission 2. Sexual Assault Awareness and Prevention Month - Proclamation was read by Councilmember Beaulieu declaring April 2004 as "Sexual Assault Awareness and Prevention Month"; accepted by Cheryl Williams, Executive Director of Rape and Suicide Crisis of Southeast Texas, Inc. Public Comment: Persons may speak on scheduled agenda item No. 1-4/ Consent Agenda. Dwight B. Gasaway 1310 Louisiana Street Beaumont TX Agenda Item#4: He is the property owner of 1380 Ewing and wanted to let Council know that he fully intends to make all the necessary repairs on this property Minutes-March 30,2004 CONSENT AGENDA Approval of minutes - Minutes of March 23, 2004 Confirmation of committee appointments Patrick Webb was appointed to the Martin Luther King, Jr. Parkway Commission. The term would commence March 30, 2004 and expire March 29, 2006. (Councilmember Nancy Beaulieu) - Resolution 04-067 A) Authorize the City Manager to execute all documents necessary, specifically including a License Agreement, in order for the Beaumont Police Department to continue to maintain a Police Substation at Parkdale Mall - Resolution 04-068 B) Authorize the conveyance of a fortyfoot(40')drainage easement located off Lawrence Drive and US 96, 69, 287 to Drainage District#6 - Resolution 04-069 C) Approve a resolution to allow Hibernia National Bank to release a security as collateral for City accounts - Resolution 04-070 D) Authorize the City Manager to execute the renewal of a lease agreement with the State of Texas for coastal public lands - Resolution 04-071 Council member Coki nos moved to approve the Consent Agenda. Council member Beaulieu seconded the motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving an agreement for architectural services forthe design of a new club house at the Henry Homberg Municipal Golf Course - Resolution 04 - 072 Administration recommended authorizing the City Manager to execute an agreement with Architectural Alliance, Inc.forthe design and construction management of the Henry Homberg Municipal Golf Course club house. During the preparation of the FY 2004 Capital Improvement Program,Council approved the construction of a new club house facility at the City's municipal golf course. The original club house was constructed in the late 1930's,with an extension being added in 1950. It is now in disrepair and in need of major renovation. Due to its age, repairs and major renovations are no longer feasible and the building and parking lot must be replaced. Page 2 of 6 Minutes-March 30,2004 Prior to receipt of the proposals, a committee was formed to evaluate the RFP's and recommend a firm to provide the desired services. Another use of this committee was to assist in the project's design phase by making suggestions for the new facility's layout. After reviewing the proposals and interviewing the three firms,the committee selected Architectural Alliance, Inc. as the firm whose services are most meritorious to the City. As provided in the agreement,a fee of seven and one half percent(7.5%)of construction costs, not to exceed$45,000,will be charged for providing architectural services. Estimated cost of this project, including architect and engineering fees, is $650,000. Project design will commence upon completion of the proposed agreement. Design is expected to be complete within three months and construction to take another nine(9)to twelve(12)months. If there are no significant delays in the project,the new facility will be ready for occupancy priorto the next summer's play. It is anticipated that play at the course will not be adversely affected by the construction of a new club house facility. Funds are available in the General Improvement Fund. Councilmember Cokinos moved TO APPROVE RESOLUTION 04-072 TO APPROVE THE AGREEMENT WITH ARCHITECTURAL ALLIANCE, INC. FOR THE DESIGN AND CONSTRUCTION MANAGEMENT OF THE HENRY HOMBERG MUNICIPAL GOLF COURSE CLUB HOUSE. Councilmember Smith seconded motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 2. Consider authorizing expenditures to reimburse ExxonMobil Pipeline Company for the adjustments of their facilities on FM364/Major Drive - Resolution 04-073 A Three-Party Utility Agreement was executed between the City of Beaumont, the Texas Department of Transportation and ExxonMobil Pipeline Company on May 21, 2002. The Texas Department of Transportation will reimburse the City of Beaumont 80%of the total cost, which is $167,774.28. That is a net cost of$41,943.56 to the City. Councilmember Beaulieu moved to APPROVE RESOLUTION 04-073 TO APPROVE THE AUTHORIZATION AUTHORIZING EXPENDITURES TO REIMBURSE EXXON MOBILE PIPELINE COMPANY FOR THE ADJUSTMENTS OF THEIR FACILITIES ON FM364/MAJOR DRIVE. Councilmember Smith seconded motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Page 3 of 6 Minutes-March 30,2004 3. Consider approving the purchase of a tractor for use in the Parks Division - Resolution 04- 074 Administration recommended the award of a bid to Brookside Equipment Sales, Inc. of Houston in the amount of$56,127 for the purchase of one (1)two wheel drive tractor with articulated boom mower attachment for the Parks and Property Services Division. The articulated boom mower with a 23 foot reach is capable of mowing along steep canal banks and ditches. Currently, the Parks and Property Services Division maintains approximately 336 acres of outfall ditches. The ditches are maintained monthly by a crew of three Parks Division employees. This tractor will replace unit 4242, a 1988 Ford tractor equipped with an extended mower. Funds are available in the Capital Reserve Fund for this expenditure. Councilmember Smith moved to ADOPT RESOLUTION 04-074 TO APPROVE THE PURCHASE OF A TRACTOR FOR USE IN THE PARK'S DIVISION. Councilmember Cokinos seconded motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED 4. Consider amending Ordinance No. 03-082 relating to the structure located at 1380 Ewing- Ordinance 04-021 Atthe request of Councilmember Samuel,Administration recommended that Council review detailed information related to the structure located at 1380 Ewing and consider allowing the property owner to rehabilitate it. This structure was presented before City Council on October 28, 2003 with the recommendation of a raze or repair order. The property owner was given 120 days to complete the repairs or have a substantial amount of repairs completed. The property owner did not do either,so the structure was condemned and the final notification was mailed to the owner for non-compliance with the council order. Staff will enroll the owner in anew work program and monitor the progress of the work. If the structure is not brought up to code or substantial progress is not made within the specific time period,the structure will be demolished without further notification to property owner or Council action. Councilmember Samuel moved to ADOPT ORDINANCE 04-021 TO AMEND ORDINANCE 03-082 RELATING TO THE STRUCTURE LOCATED AT 1380 EWING. Mayor Pro Tern Ames seconded motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON Page 4 of 6 Minutes-March 30,2004 NAYS: NONE MOTION PASSED COUNCILMEMBER COMMENTS CITY MANAGER HAYES - NONE COUNCILMEMBER SMITH - NONE COUNCILMEMBER BEAULIEU - COMMENTED ON THE REMARKS MADE BY KATHY MATTEA ON THE FRIENDLY ATTITUDE AND HOSPITALITY RECEIVED FROM THE CITY OF BEAUMONT COUNCILMEMBER COKINOS - NONE MAYOR PRO TEM AMES - NONE COUNCILMEMBER SAMUEL- HAPPY TO LIVE IN THE BEAUTIFUL CITY OF BEAUMONT COUNCILMEMBER PATTERSON - MADE A COMMUNITY ANNOUNCEMENT CITY ATTORNEY COOPER- NONE MAYOR LORD - FIRST MEETING OF THE YOUTH COMMISSION OF HIGH SCHOOL STUDENTS HELD YESTERDAY AND WAS IMPRESSED WITH THEIR ICE BREAKER AND APOLOGIZED FOR ANY INCONVENIENCE THIS MAY HAVE CAUSED ANY CITIZENS ENTERING CITY HALL DURING THAT TIME Public Comments (Persons are limited to three minutes) Rev. Greg Murphy 4477 Fleming Lane Beaumont TX Spoke on the need of sidewalks along Virginia Street for the safety of children Councilinformed Rev. Murphy that this project was already scheduled for renovation to begin within the next couple of weeks Open session of meeting recessed at 2:03 p.m. Executive Session was held between 2:12 p.m.and 3:15 p.m. There being no action taken in Executive Session, Council adjourned at 3:15 p.m. Page 5 of 6 Minutes-March 30,2004 Audio tapes are available upon request in the City Clerk's Office. Vvi EveoloW, Mayor ��QI-I�Qmw — Rose Ann Jones, Ci lerk e B U11 kk Page 6 of 6 Minutes-March 30,2004