HomeMy WebLinkAboutPACKET AUG 10 1999 Awl
Cif o� Beaumont
C 0 t N"C I L C1 I A f B 1,"4 S 10, 1999 . :3O P.M
CONSENT AGENDA
Approval of ini]Mtes
Confirmation of committee appointments
A) Approve a change order iii d)c �:Oiitr;ict Im improvements at the Beaumont I'-if('
Training Center
B) Approve the acquisition of property for the Concord Road Improvement Project
C) Accept improvements constructed in Ashton Woods Addition for City maintenance
D) Approve the purchase of oft-ice furniture for Municipal Court
E) Authorize the filing of a lawsuit
•
Consent Agenda Summary Augus� 10, 1999
g Y
• ApRroval of minutes
• Confirmation of committee appointments
A) Approve a change order to the contract for improvements at the Beaumont Fire Training
Center
Administration recommends approval of a change order to the contract with BoMac Contractors, Inc.
for construction of improvements at the Beaumont Fire Training Center. The change order is in the
amount of$15,120 and adds limestone paving to the approach areas to the fire training projects.
Funds are available in the Capital Improvement Program. A copy of the staff me_morandum is
attached for your review.
B) Approve the acquisition of property for the Concord Road Improvement Project
Property located at 2765 Concord Road (0.065 acre out of the A. Williams Survey) would be
purchased from Joan C. Luquette for the appraised value of$9,703. Funds are available in the
Capital Improvement Program. A copy of the staff memorandum is attached for your review.
C) Accept improvements constructed in Ashton Woods Addition for City maintenance
Street, storm water, water and sanitary improvements passed final inspection on July 29, 1999.
Administration recommends approval of Woodsfield Drive from existing Savannah Trace
approximately 260 feet west to and including the cul-de-sac and approximately 356 feet north to and
including the cul-de-sac and also the water and sanitary sewer improvements for Lots 1-16, Block
1. A copy of the staff memorandum is attached for your review.
D) Approve the purchase of office furniture for Municipal Court
Administration recommends the purchase of office furniture from Corporate Express in the amount
of$20,158.27. Specific colors and brands of furniture(chairs and tables)will be purchased to match
the decor and enhance the design of the new Municipal Court located at 700 Orleans. Funds are
available in the General Improvements Fund. A copy of the staff memorandum is attached for your
review.
E) Authorize the filing of a lawsuit
The City Attorney or his designee would be authorized to file and prosecute a lawsuit against Paul
and Cynthia Brack d.b.a. Ash-Jon Uniforms to collect on a delinquent Small Business Revolving
Loan should Paul and Cynthia Brack fail to bring said loan current or fail to obtain approval for
refinancing the loan within 30 days hereof and keep current in payments thereafter.
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen Bonczek, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 4, 1999
REQUESTED ACTION: Council to consider a change order to the contract for Improvements
to the Beaumont Fire Training Center
RECOMMENDATION
Administration recommends approval of a change order to the contract with BoMac Contractors,
Inc. for construction of improvements to the Beaumont Fire Training Center. This change order
adds limestone paving to the approach areas to the fire training projects. Based on an estimated
material requirement of 3,932.5 cubic feet of limestone, this change order would add $15,120 to
the contract amount. A previous change order added $23,705 to the original contract amount of
$1,046,504.63. This change order will result in a new contract amount to $1,085,329.63.
BACKGROUND
A construction estimate of$1,200,000 was developed and budgeted for this capital improvements
project.
BUDGETARY IMPACT
Funds are available in the Capital Improvements Funds for this addition to the project.
PREVIOUS ACTION
The Council approved the contract for Improvements to the Beaumont Fire Training Center on
February 16, 1999. Council approval of change order no. 1 on July 27, 1999.
SUBSEQUENT ACTION
None
RECOMMENDED BY:
City Manager, Fire Chief and Public Works Director
RECOMMENDED MOTION:
Approve/Deny a change order of$15,120 to the contract for Improvements to the Beaumont Fire
Training Center.
CITY OF BEAUMONT
CHANGE ORDER NO. 1
DATE: August 4, 1999
PROJECT: IMPROVEMENTS TO THE BEAUMONT FIRE TRAINING CENTER
OWNER: CITY OF BEAUMONT
CONTRACTOR: BOMAC CONTRACTORS, INC.
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Amend the scope of the project to add limestone paving to the approach areas of each of the fire
training projects. The amount of limestone material required for this construction is estimated to be
3,932.5 cubic feet.
ORIGINAL CONTRACT AMOUNT: $1,046,504.63
NET FROM PREVIOUS CHANGE ORDERS: $ 23,705.00
TOTAL AMOUNT OF THIS CHANGE ORDER: $ 15,120.00
PERCENT CHANGE OF THIS CHANGE ORDER: 1.44%
TOTAL PERCENT CHANGE TO DATE: 3.71%
NEW CONTRACT AMOUNT: $1,085,329.63
CONTRACT TIME IS NOT AFFECTED BY THIS CHANGE ORDER.
ACCEPTED BY:
CONTRACTOR
APPROVED BY:
JORIS P. COLBERT, CITY ENGINEER
TOM WARNER, DIRECTOR OF PUBLIC WORKS
STEPHEN J. BONCZEK, CITY MANAGER
ATTESTED BY:
BARBARA LIMING, CITY CLERK
B
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 2, 1999
REQUESTED ACTION: Consider approval of a resolution authorizing the acquisition of Parcel
24 of the Concord Road Improvement Project.
RECOMMENDATION
The owner of the property listed below has agreed to convey the property for the right-of-way for
the Concord Road Improvement Project.
Parcel 24: 0.065 acre out of the A. Williams Survey
(2765 Concord Road)
Appraised Value: $9,703
(Partial Taking)
Appraiser: Bishop Real Estate Appraisers, Inc.
Owner: Joan C. Luquette
Administration recommends authorization to acquire the property.
BACKGROUND
The property is in Phase H of the Concord Road Project. There are 53 parcels in this section, of
which the City owns five of these parcels. Appraisals have been completed on 44 of the 48
parcels to be acquired.
BUDGETARY IMPACT
This project is funded under the Capital Improvement Program.
PREVIOUS ACTION
Thirty-three parcels have been acquired since June 1998. Authorization for eminent domain has
been approved for one parcel.
SUBSEQUENT ACTION
Two offers are pending and three owners have accepted the appraised value for their property.
Jefferson County has foreclosed on five parcels and offered the property for sale on August 3rd.
Since there were no buyers, the property was taken in the County's name and will be acquired
from the County.
RECOMMENDED BY: City Manager, Public Works Director and City Engineer
RECOMMENDED MOTION: Approval/Deny approval to acquire Parcel 24 of the Concord
Road Improvement Project.
SUBJECT
CONCORD ROAD POPE A
IMPROVEMENTS PROJECT T T T�
TUl a LAY REW E;
� ROl1NE A O <
PROPOSED
BEA ICE
ACOU131TION = �,..� sou t�xas
PARCEL NO. 24 BRICK a Y F ground
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A. WILLIAMS , ! -� W I J TIME
SURVEY CO y = y ° o a "
(PARTIAL TAKING) ,co RcE 06 Bob* Z I'aries z
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OWNER:
JOAN C. LUOUETTE Lo S1
LEGEND LOCATION MAP
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SUBJECT PROPERTY=
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Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen Bonczek, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 3, 1999
REQUESTED ACTION: Council consider a resolution accepting maintenance of the street,
storm sewer, water and sanitary sewer improvements in Ashton Woods Addition.
RECOMMENDATION
Administration recommends approval of Woodsfield Drive from existing Savannah Trace
approximately 260 feet west to and including the cul-de-sac and approximately 356 feet north to
and including the cul-de-sac and also the Water and Sanitar}- Sewer Improvements for Lots 1 - 16,
Block 1.
BACKGROUND
The aforementioned improvements in the subdivision passed final inspection from all entities
involved on July 29, 1999.
BUDGETARYIMPACT
None
PREVIOUS ACTION
None
SUBSEQUENT ACTION
None
RECOMMENDED BY: City Manager, Public Works Director and City Engineer
RECOMMENDED MOTION: Approve/Deny the resolution accepting maintenance of the
street, storm sewer, water and sanitary sewer improvements in Ashton Woods Addition.
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ASHTON WOODS ADDITION
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Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 5, 1999
REQUESTED ACTION: Council consider the purchase of office furniture for Municipal
Court.
RECOMMENDATION
Administration recommends the purchase of office furniture for the new Municipal Court facility
from Corporate Express in the amount of$20,158.27.
BACKGROUND
Invitations to bid were sent to six (6) vendors with three responding. Attached is a bid tabulation
of the bids received.
Bids were requested for office furniture for the new Municipal Court, 700 Orleans. Specific
colors and brands of furniture were requested to match the decor and enhance the design of the
building.
Specifications stated that the bid would be awarded to the low bidder per manufacturer of
furniture. Corporate Express was the low bidder per manufacturer.
BUDGETARY IMPACT
Funds are available in the General Improvements Fund.
PREVIOUS ACTION
None
SUBSEQUENT ACTION
None
RECOMMENDED BY: City Manager, Central Services Director, and City Clerk.
Purchase of Office Furniture
August 5, 1999
Page 2
RECOMMENDED MOTION: Approve/Deny the purchase of office furniture from
Corporate Express for $20,158.27 for the new Municipal Court Facility.
BID TABULATION FOR MUNICIPAL COURT FURNITURE
BID OPENING DATE:AUGUST 2, 1999
CITY BID NUMBER:EF0699-54
Corporate Express Manning's School Supply Boise Cascade
Beaumont,TX lBeaumont,TX Houston,TX
Qty- Description Unit Total Unit Total Unit Total III
St. Timothy 1
2 IS178 Side Arm Chair $390.00 $780.00 $475.00 $950.00 n/b $0.00!i
6 M507 Side Arm Chair $339.57 $2,037.42 $405.00 $2,430.00 n/b $0.001!
4 S634C Side Arm Chair $454.00 $1,816.00 $554.00 $2,216.00 nib $0.00'
2 5634 Side Arm Chair $429.00 $858.001 $523.00 $1,046.00 n/b $0.00'
6 S507ST Swivel/Tilt Chair $449.00 $2,694.001 $547.00! $3,282.00 n/b $0.00
6 S618ST Jury-Base Chair $591.00 $3,546.00 $693.00 $4,158.00 n/b $0.00
1 !S618ST Jury-Base Chair $591.00 $591.001 $693.001 $693.00 n/b $0.001
1 ST3 Mid-Back Task Chair $356.001 $356.001 $434.00 $434.00 nib $0.00'
$12,678.421 $15,209.00
I Jofco 1�
2 T2360-30 30" x 60" x 29" Rectangular Table ! $662.50' $1,325.00 nib $0.001 n/b $0.00 i
1 61-3672TL 36" x 72" x 29" Conference Table $686.35 $686.35 nib $0.00 n/b $0.00
V,011 35 $0.00' $0.00
Paoli
i
t 162-5 Executive Swivel Chair $479.00 $479.00 n/b $0.00 n/b $0.00
$479.001 1 $0.001 $0.00"
Hon
2 10596 Desk Shell Bow $228.501 $457.00 $237.001 $474.001 $222.79! $445.58
2 10502 Full Height Pad $187.00 $374.00 $194.001, $388.00 $182.33 $364.66
2 10504 Full Height Pad $199.50' $399.00 $207.001 $414.00 $194.51 $389.02
2 10543 Credenza $314.50' $629.00 $327.00 $654.00 $306.64 $613.28
2 1840000 Articulating Keyboard with Mouse Pad $146.501 $293.00• $174.001 $348.00! $142.84 $285.68
4 2403 Guest Chair Sled Base $130.50 $522.00 $136.00 $544.00 $127.24 5508.96
1 2 7901-HH90T CLERICAL CHAIR $80.00! $160.00', $83.00' $166.00' $78.00 $156.00
1 17703-$BB90T MULTI-TASK CHAIR $160__.5.0 1 $160.50 $183.00 $183.00 $156.49 $156.49 1
Plus Installation _ $199.00 j
$2,994.501 $3,171.001 $3,118.67 ,
I Droemer
1 146030 Double Pedestal Desk $567.00 $567.00' $622.00 $622.00' n/b $0.00
$567.00 $622.00 $0.00!
Berco
2 I PS3636 36" x 36" Table $274.00 $548.00 n/b $0.00 n/b $0.00''i
$548.001 $0.00 $0.00 ij
Laryboy I 1 11
1 E452383 Executive High back Chair $423.501 $423.501 $482.00 $482.001 $411.47 $411.47
2 F452283 Guest Chair $228.25 $456.50 $252.001 $504.00 $443.54 $887.081:11
Plus Installation $51.00'
$880.00 $986.001 $1,349.55
GRAND TOT $20,158.27 $19,988.001 $4,468.22'1,1
E
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Attorney or his designee is hereby authorized to file and prosecute
a lawsuit against Paul and Cynthia Brack d/b/a Ash-Jon Uniforms to collect on a delinquent
Small Business Revolving Loan should Paul and Cynthia Brack fail to bring said loan
current or fail to obtain approval for refinancing the loan within thirty (30) days hereof and
keep current in payments thereafter.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
1999.
- Mayor -
BARBARA LIMING
CITY CLERK
CITY CLERK'S OFFICE
city of Bmum ont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS AUGUST 10, 1999 1:30 P.M.
AGENDA
OPENING
• Invocation fledge Roll Call
• Presentations and Recognition
• Public Comment: Persons may speak on scheduled agenda items
• Consent Agenda
GENERAL BUSINESS
1. Consider Section 108 funding for the proposed Southend Branch Library and the
Melton YMCA
2. Consider an ordinance amending Ordinance No. 99-50 relating to the Guest Inn
Hotel located at 2525 North l Ith Street
t �3. Consider an ordinance amending Chapter 23 of the Code of Ordinances of the City
of Beaumont adding an article regulating skating and skate boarding on certain
municipally owned property
4. Consider an amendment to Article II, Section 104.1.5, Information Required of
i the 1997 Standard Building Code to include asbestos surveys
�L
5. Consider approving fees for right-of-way and easement abandonments and
verification letters
a� 6. Consider a contract for the Sanitary Sewer Rehabilitation of Small Diameter Mains-
Contract I
c (� 7. Consider approving the demolition of the structure located at 3700 Highland (Lamar
Theater)
8. Consider approving an agreement with Gayle W. Botley & Associates for auditing
j services related to the 1999 fiscal year
OTHER BUSINESS
I * Receive report related to EMS operations
� �7
COMMENTS
* Councilmembers comment on various matters
* City Manager's Report
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Executive Session in accordance with Section 551.071 of the Government Code to
discuss contemplated or pending litigation:
Lloyd Brooks et al v. City of Beaumont
Persons Nvith disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Kyle Hayes at 880-3716 a day, prior to the meeting.
i
• 1
August 10, 1999
Consider Section 108 funding for the proposed Southend Branch Library and the
Melton YMCA
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kyle Hayes, Executive Assistant to the City Manager
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 5 , 1999
REQUESTED ACTION: Consider Section 108 funding for the proposed Southend Branch
Library and the L. L. Melton YMCA
RECOMMENDATION
The Administration recommends that the City Council approve Section 108 funding for the
proposed Southend Branch Library in the amount of$1,825,000 and $1,000,000 for the Melton
YMCA. A project(s) analysis provides the basis for the Administration's recommendation.
BACKGROUND
The City of Beaumont has an approved one-time Section 108 line of credit up to $11 million. To
date, $8.175 million has been committed by the Council as follows: $3.175 million for Hotel
Beaumont; $3.0 million for Crockett Street; and $2.0 million for the Jefferson Theatre
restoration. There is a remainder of$2.825 million which has not been committed.
In March of this year, representatives of the Melton YMCA made a request of Section 108 funds
in the amount of$2.23 million to construct a new gymnasium (full-size or regulation basketball
court with wood floors) and fitness center. Since the July 13 Council meeting, the project cost
has been reduced to an estimated cost of$1,868,491. Also in March, City staff made a
presentation to the Council relating to the use of Section 108 funds for the proposed Southend
Branch Library. The estimated cost of constructing the Southend Branch Library is $1,870,000.
A breakdown of the cost estimates and additional information is attached for your review.
After Council votes on a funding level for the proposed Southend Branch Library and the Melton
YMCA, City staff will prepare detailed project information to be sent to the Department of
Housing and Urban Development (Fort Worth Office). Before the information is sent, a 30-day
comment period is required whereby the public can review the applications. If the projects are
approved in the HUD - Fort Worth office, they then will be forwarded to HUD -Washington for
approval and funding.
. Project(s) Analysis
Southend Branch Library
* The Southend Branch Library will be a City owned facility. If Council approves Section 108
funding in the amount of$1,825,000 for the proposed library, there would be a$45,000
difference from the cost estimate of$1,870,000. If the construction bids received are not below
the cost estimates, unprogrammed CDBG funds could be used.
* The construction of the new Southend Branch Library would ensure a first-class library facility
in each geographical area of the City.
* The Southend Branch Library would be equivalent to the Willard Branch Library in the size of
the facility, hours of operation, staff levels and collections. The Spindletop Library would be
closed and the current staff of two would be moved to the new library.
Melton YMCA
* If Council approves funding for the Melton YMCA in the amount of$1,825,000, Section 108
funds would pay for 98% of the project, based on the architect's construction estimate totaling
$1,868,491. Full funding of project costs is inconsistent with earlier Council decisions. Council
approved Section 108 funds in the form of a loan for the Crockett Street Project in the amount of
$3,000,000. The estimated total project cost for the Crockett Street Project is $5,700,000. The
loan is providing 52.6% of the total cost. Council approved Section 108 funds in the form of a
loan and a grant for the Hotel Beaumont Project. Section 108 funds totaled $3,175,000 or 43%
of the $7,400,000 project. Council approved a Section 108 grant for the Jefferson Theatre in the
amount of$2,000,000 which is 40% of the estimated $5,000,000 restoration project.
* If the City is going to fund 98% of the cost for the new gymnasium and fitness center, there
should be consideration given to maintaining the Melton name and operating the center as a City
facility.
The Melton YMCA has not raised any funds for the new gymnasium and fitness center nor
renovations for the existing facility. Funding in the amount of$200,000 from the 1997 CDBG
Program Year will be used for the renovation of the existing Melton facility. According to the
Chairman of the Metropolitan YMCA, the Stei_nhagen Trust has given$125,000 to the Melton
YMCA which will be used to buy additional equipment and fund operating and maintenance
costs, if needed. Another $185,000 has been pledged from an individual in the community
which can be used for operating and maintenance costs, if needed. The swimming pool was
renovated with $60,000 of CDBG funds from the 1996 CDBG Program Year.
* A full-court basketball gymnasium could be constructed if the Melton YMCA received a grant
in the amount of$1,000,000. However, $1,000,000 would not allow for the fitness center and
walking track on the second floor, which according to Melton YMCA representatives is of vital
importance to receiving neA memberships and revenue for operations and maintenance.
* A new gymnasium (full-size or regulation basketball court) would upgrade an inadequate and
unsafe multipurpose room being currently used for the basketball program.
* The new gymnasium is more cost effective than building a City financed/operated activity
center equivalent to the Sterling Pruitt Activity Center. The estimated cost of a new activity
center commensurate to the Sterling Center is approximately $3.0 million.
* A new gymnasium will provide enhanced opportunities for supervised recreational activities at
no or little cost to the neighborhood youth.
* The Melton YMCA provided information demonstrating financial and management capability
to operate the new facility. According to the information provided, the operating budget for FY
1999 is $262,640. Upon completion of the proposed expansion, the operating budget is
estimated at $468,507. As of two weeks ago, there were 63 memberships at the Melton YMCA.
The Executive Director of the Melton YMCA is projecting 280 Youth Memberships (Ages 6-15)
at $42 a year; 93 Teen Memberships (Ages 16-21) at $240 a year; 326 Single Adult
Memberships (Age 22 and up) at $100 a year and 80 Family Memberships at $479 a year. These
projections for membership reflect a Significant increase over current levels. This membership
projection would produce $105,000 in`evenue per year. If membership goals are not achieved, a
secondary plan would need to be developed in order to fund the operating and maintenance costs
associated with the facility. Additional information concerning the Melton YMCA's current and
projected budgets is attached for your review.
BUDGETARY IMPACT
The Section 108 funds would be repaid with CDBG funds over a 20-year period. Funding in the
amount of$1,825,00R for the proposed library would require a CDBG payment of approximately
$157,040 a year for 20 years based on an estimated interest rate of 6%. A grant in the amount of
$1,000,000 to the Melton YMCA would require a CDBG payment of approximately $86,000 a
year for 20 years based on an estimated interest rate of 6%.
PREVIOUS ACTION
Presentations relating to both projects were made to the Council in March of this year. At the
June 15, 1999 City Council meeting,both projects were discussed and the consensus for the
purpose of the notice for the public hearings was to consider$1,825,000 for the Melton YMCA
and $1,000,000 for the proposed Southend Branch Library. Public hearings were held at the
July 13, 1999 City Council meeting to receive public comment on the proposed projects.
SUBSEQUENT ACTION
Award architectural design and construction contracts for the proposed Southend Branch Library.
RECOMMENDED BY: City Manager and Executive Assistant to the City Manager.
RECOMMENDED MOTION: Approve/Deny Section 108 funding for the proposed
Southend Branch Library in the amount of$1,825,000 and approve/deny Section 108 funding for
the Melton YMCA in the amount of$1,000,000.
INTER—OFFICE MEMORANDUM
a I I ia�11&
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City of Beaumont,Texas '
Central Services -
Department Date: July 23, 1999
To: Stephen J.Bonczek,City Manager
From: Kirby Richard,Central Services Director
Subject: Proposed Southend Branch Library
COMMENTS
Listed below is the revised cost estimate for the construction of a new branch library at the intersection of Sarah Street
and Fannett Road:
Building and Library Furnishings $1,590,000
0 Arch i tectural Fees $125,000
Land(5 acres) $85,000
Surveying and Geotechnical Work $20,000
Subtotal $1,820,000
Contingency
$50,000
Total $1,870,000
This cost estimate provides for a facility similar to the size and construction design of the Elmo Willard Branch Library
located at 3590 East Lucas. The branch library is a single story structure encompassing approximately 12,000 square
feet. It provides adult and children's reading areas and stacks,a public meeting room,restrooms,staff work rooms and
lounge,and lighted parking for approximately 56 vehicles. However,the above estimate does not include the cost of the
book collection nor any special technology equipment such as personal computers or video conferencing systems.
If you require any addition information,please call.
INTER-OFFICE MEMORANDUM
City of Beaumont,Texas
Central Services
Department
Date: July 13, 1999
To: Beverly Hodges,Finance Officer
From: Kirby Richard,Central Services Director
'Subject: Elmo Willard Branch Library
COMMENTS
As per your request,listed below are the prior twelve(12)months' utility charges for the operation of the above
referenced facility.
Electrical Service $ 18,602.56
Water& Sewer Service $ 215.29
Total $ 18 817.85
Natural gas is not used at this facility. Also,there is a grounds maintenance contract and a custodial contract for the
library. The current annual cost for these services is$4,500 and$9,880 respectively.
If you require any additional information,please call.
Finance Department
P 0 Box 3827 Phone:(409)980-3786
C" of Beaumont BeaMain tre 777 Fax:(909)880-3129
To: Beverly Hodges, Finance Officer
From: Andrea S. Deaton, Budget Officer
Date: Monday, July 12, 1999
Subject: Operating cost of proposed southend library
Operating costs for the proposed southend library are estimated at$266,200. Personnel costs are
estimated at$164,700 and include four full-time and four part-time positions. Two of the full-time positions
are currently budgeted at$75,700. Operating costs total $101,500 which includes library materials at
$50,000, utilities at$18,800, contract services (maintenance and HALAN fee) at$24,000 and other
operating at$8,700. Other minor operating costs not specifically identified are currently included in the
department's operating budget.
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INTER-OFFICE MEMORANDUM
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City of Beaumont,Texas
Community Services
Date:July 9, 1999
To: Beverly Hodges,Finance Director
From: Maurine Gray-Director of Community Services
Subject: Operational Costs for new Spindletop Branch Library
COMMENTS
As per your request,I estimate the operational costs for the new Spindletop Branch to be as follows:
Proposed Budget One Year
(4 mos. of operation)
Personnel:
Current: Librarian IV(P3) 12 mos. In budget 36,000
Library Technician(0) 12 mos. In budget 18,200
New: Librarian III(P2) 10,400 31,200
(Children's Librarian)
Clerk II(C2) 5,000 14,900
Part-time: 4 Clerk II at$5.35 hr. 7,124 21,380
Postage 400 1000
Maintenance of equipment none proposed since would be new 1000
(Materials security systems,etc.)
Library Materials 50,000 50,000
The Spindletop Branch currently has 21,000 volumes.These would be moved to the new branch,but we need to
improve the collection particularly in the areas of reference and children's materials. We would also add books on
tape to the collection as the other circulating libraries currently offer that service.
Printing 400 700
Lease and Rent
Copier for public use 2000 6000
Contract Services
HALAN Houston Area Lib 15 000
( �'Y 9000
Automated Network)
Interior Maintenance 3333 10,000
Grounds Maintenance 1667 5,000
Added to these costs would be employee benefits and utilities(telephone,electricity,and water).
Please advise me if you need any additional information.
15�2� Qaei- 4e�
COD
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City Manager's Office
City of Beaumont
To: Mayor and Councilmembers
From: Kyle Hayes
Date: July 8, 1999
Subject: Section 108 Funding
If the City approves a grant of$1,825,000 for the Melton YMCA Project, the following
commitments will have been made.
Project Section 108 Loan Grant CDBG payment
Funding for 20 years
required to repay
the grant
000
Hotel Beaumont $3,175,000 $2 000 $1,175,000 $101,000,
Crockett Street $3,000,000 $3,000,000 0 0
Jefferson Theatre $2,000,000 0 $2,000,000 $172,000
Melton YMCA X1,925? ,000 Q %1,$25,000 X157,5000
10,000,000 $5,000,000 $5,000,000 $430,000
The repayment numbers are based on an estimated 6%. The CDBG allocation for 1998 was
$2,303,000.
city or Beaumont _
o T%77704 Faxo (4493129
Mw of Beaumont Beaumont, 89
Mamraid=
To: Kyle Hayes,Interim City Manager
From: Beverly P. Hodges, Finance ofYcerl
CC: Mayor and City Council
Date: Tuesday, June 08, 1999
Subject: Prior Year Allocations-LL Melton YMCA
Over the past five year period a total of$334,000 in CDBG funds have been
allocated to the LL:Melton YMCA. An analysis by year is illustrated below:
1994-$0-received no allocation of funds
1995-$0 for the YMCA ($32,270-for the Melton Center @ Washington)
1996-$125,000-used to repair the pool($60,000);purchase a van($25,000); install
glass doors at entrance($5,000);repair roof($13,500);ADA compliance for
the rest rooms($10,000);other miscellaneous repairs
1997-$200,000-unspent allocated for new construction
1998-$9,000-an afterschool program
A portion of these funds remain unexpended,specifically the 1997 allocation of
$200,000.The funds have been spent on a variety of programs but most significantly the
repair/renovation of the existing facility.
! ,
L.L. MELTON YMCA BRANCH
1999 OPERATING BUDGET
& PROJECTED BUDGET
Upon Completion of
1999 New Expansion
Sustaining Income 27,549.00 39,549.00
United Way Income 90,000.00 90,000.00
Team Sponsorships Basketball 5,000.00 10,000.00
Team Sponsorships Baseball 3,500.00 4,000.00
TEAM SPONSORSHIP FOOTBALL 1,000.00 1,300.00
Adult Memberships 400.00 40,750.00
Youth Memberships 1,340.00 11,760.00
Young Adult Memberships(New) 0.00 22,320.00
Family Memberships 1,800.00 38,320.00
Organizational Memberships 2,460.00 7,542.00
Facility Rental Aquatics 1,000.00 1,500.00
Facility Rental 5,000.00 7,000.00
Vending Machine Income 1,240.00 2,240.00
Special Events Income Basketball 0.00 3,000.00
Special Events Income Fundraising 0.00 437.00
Special Events Income 32,500.00 32,500.00
PROG. FEES MEMBERS AQUATICS 2,000.00 4,000.00
Program Fees Members Basketball 1,500.00 3,000.00
PROGRAM FEES MEMBERS BASEBALL 0.00 500.00
PROG.FEES MEMBERS FOOTBALL 100.00 300.00
Prog.Fees Members Offsite ASPU 8,000.00 11,000.00
Prog. Fees Members Summer Camp 4,000.00 6,000.00
Prog. Fees Members Easter Camp 200.00 400.00
Prog. Fees Members Christmas 200.00 400.00
Prog.Fees Nonmembers Aquatics 6,000.00 7,000.00
Prog. Fees Nonmembers Basketball 3,850.00 4,850.00
Prog. Fees Nonmembers Football 3,500.00 4,000.00
Prog.Fees Nonmembers Offsite ASPU 1,300.00 1,800.00
Prog. Fees Nonmembers Summer Camp 9,000.00 10,000.00
Prog. Fees Nonmembers Easter Camp 100.00 150.00
Consessions 0.00 9,620.00
Tournaments 0.00 15,000.00
Sale of Supplies 101.00 468.00
Daily Use Fees(New) 0.00 27,000.00
Pg. 1
0
Upon Completion of
1999 New Expansion _
SALE OF SUPPLIES 0.00 301.00
MISC. FEES(Late Fees,etc.) 0.00 500.00
Grants Summer Camp 30,000.00 30,000.00
GRANTS 20,000.00 20,000.00
Total Revenues 262,640.00 468,507.00
Membership PR SALARY 8,450.00 8,450.00
MEMBERSHIP SER DEVEL SALARY 8,450.00 8,450.00
ADMIN SALARIES 35,000.00 35,000.00
PROGRAM SALARIES AQUATICS 6,000.00 8,000.00
Building Supervisor 0.00 12,480.00
Weight Room Attendant/Sports Coordinator 0.00 21,640.00
Program Salaries ASPU 16,750.00 18,750.00
Front Desk 0.00 25,740.00
PROG SALARIES SUMMER CAMP 15,750.00 17,750.00
Janitor& 1/2 0.00 23,400.00
CLERICAL SALARIES 16,000.00 16,000.00
MAINT. SALARIES 8,500.00 10,000.00
MEMBERSHIP SERVICES SAL 5,500.00 5,500.00
Health Insurance 6,600.00 11,000.00
Retirement 6,090.00 7,953.00
TEC ASPU 120.00 150.00
TEC 1,480.00 1,880.00
Workmans Compensation 5,550.00 9,550.00
Fica 8,980.00 14,504.00
Contract Services 12,500.00 13,500.00
Gym Supplies 0.00 1,500.00
Office Supplies 2,000.00 3,000.00
Cleaning Supplies Gym 0.00 3,000.00
Build/Grounds Supplies 2,181.00 3,681.00
Rec Supplies Aquatics 150.00 200.00
Rec Supplies Basketball 230.00 630.00
Rec Supplies Baseball 1,373.00 1,673.00
Rec Supplies Football 1,320.00 1,520.00
REC SUPPLIES ASPU 1,000.00 1,500.00
Rec Supplies Summer Camp 3,700.00 4,000.00
Food&Beverage ASPU 600.00 700.00
Food&Beverage Summer Camp 600.00 800.00
Telephone 3,500.00 4,500.00
Pg. 2
I
Upon Completion of
1999 New Expansion
Postage 2,000.00 2,500.00
Electricity 11,500.00 61,500.00
Gas 700.00 1,620.00
Water 2,500.00 4,216.00
Maint/Repair Bldg/Grnds (To Include Gym) 1,779.00 2,979.00
Property Insurance (Added Gym) 5,441.00 11,441.00
Sales Tax 100.00 150.00
Equipment Rental 300.00 400.00
Printing&Advertising Aquatics 100.00 150.00
Printing/Adv Basketball 300.00 2,000.00
Printing&Advertising 4,100.00 4,600.00
Public Relations 1,200.00 1,700.00
AUTO INSURANCE ASPU 3,000.00 3,000.00
MILEAGE ALLOWANCE ASPU 1,100.00 1,400.00
Mileage Allowance 600.00 1,200.00
Vehicle Expense ASPU 900.00 1,100.00
Vehicle Expense Summer Camp 450.00 600.00
Conference/Training Aquatics 300.00 300.00
Conference/Training Basketball 500.00 600.00
CONFERENCE/TRAINING ASPU 400.00 400.00
CONFERENCE/TRAINIING SUMMER CAMP 500.00 600.00
Conference/Training 3,550.00 8,050.00
Dues/Subscriptions 250.00 250.00
Special Events Exp. Basketball 1,100.00 2,100.00
Special Events Exp. Football 150.00 150.00
SPECIAL EVENTS EXP.ASPU 100.00 100.00
Special Events Expense 7,150.00 7,150.00
Misc Expense 4,750.00 500.00
Fees Licenses Permits 250.00 250.00
Cost Supplies Sold 200.00 200.00
Bank Charges 100.00 100.00
Management Allocation 29,872.00 44,000.00(est.)
Facility Allocation (6,000.00) (6,000.00)
YMCA Fair Share 5,024.00 8,300.00
Refinish Gym Floor 0.00 4,500.00
Total Expenditures 262,640.00 468,507.00
Pg.3
TO: CITY COUNCIL MEMBERS
FROM: MAURICE HILL, EXEC. DIRECTOR
DATE: AUGUST 5, 1999
RE: BUDGET PROJECTION
THE BUDGET PROJECTION "UPON COMPLETION OF NEW EXPANSION" IS
BASED ON ESTIMATESANFORMATION WE RECIEVED FROM HISTORICAL
MELTON BUDGET, PRUITT CENTER, HOUSTON YMCA(Y) BUILDING&
SERVICES, DALLAS Y ASSOCIATION, PORT ARTHUR Y, WESTEND Y-
BEAUMONT, , PERSONAL EXPERIENCE OF METROPOLITAN CEO AND
MELTON'S EXECUTIVE DIRECTOR.
BELOW IS A NUMERICAL EXPLANATION ON HOW WE ARRIVED AT THE
ESTIMATES FOR MEMBERSHIPS AND DAILY USE FEES.
MEMBERSHIPS
YOUTH (6-15) TEEN (16-21)
280 x $42 93 x$240
SINGLE ADULT (22 & UP) FAMILY
326 x $100 80 x $479
DAILY USE FEES
$6 (18 &UP) 6 x 9 PER DAY
$4 (17 &BELOW) 4 x 9 PER DAY
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L. L. MELTON Y.M.C.A.
COST ESTIMATE FOR NEW CONSTRUCTION
Date: Wednesday,August 4,1999
0 Project#: 9838
WORK REQUIRED QUANTITY UNIT UNIT COST TOTAL COST DIVISION COST
DIVISION 1-GENERAL CONDITIONS 599,600
Temporary Utilities 1 each $5,000.00 $5,000.00
Temp Construction&Incedentials 1 each $18,000.00 $18,000.00
Superintendent 1 each $38,000.00 $38,000.00
Permits&Fees 1 each $7,500.00 $4,000.00
Builder's Risk Insurance 1 each $3,600.00 $3,600.00
Protective Liability Insurance 1 each $5,500.00 $5,500.00
Bonds 1 each $20,000.00 $20,000.00
Temporary Fence 500 If $2.00 $1,000.00
Testing 1 each $4,500.00 $4,500.00
DIVISION 2-SITE WORK $55,210
Demolition 1 each $20,000.00 $20,000.00
Site Preparation 15,000 s.f S1-50 $22,500.00
Earthwork 1,120 c.y. $8.00 $8,960.00
Fencing 200 If 5150 $500.00
Drainage 3,250 s.f. $1.00 $3,250.00
DIVISION 3-CONCRETE $137,160
Cast-in-Place Concrete 13,445 s.f. $8.00 $107,560.00
Light Weight Concrete 5,920 s.f. $5.00 $29,600.00
DIVISION 4-MASONRY 5138,296
Unit Masonry 3,210 s.f. $6.50 $20,865.00
Concrete Masonry Units $117,431.25
7 5/s'interior/exterior 12,000 s.f. $6.50
3 5/8'interior 2,550 s.f. $6.00
3 5/s-exterior 3,575 s.f. S6.75
DIVISION 5-METALS 5245,480
Metal Railing 320 11 $5.00 $1,600.00
Staircase 2 each $2,500.00 $5,000.00
Structural Steel $238,880.00
structural steel 19,365 S.f $9.00
Metal Roof neck 2,600 s.f. $2.50
Struchual steel Erection 19,365 s£ $3.00
DIVISION 6-WOOD&PLASTIC S15,492
Rough Carpentry 19,365 s.f. $0.50 $9,682.50
Finish Carpentry 19,365 s.f. $0.30 $5,809.50
WORK REQUIRED QUANTITY UNIT UNIT COST TOTAL COST DIVISION COST
DIVISION 7-THERMAL&MOISTURE PROTECTION $112,826
Insulation 19,365 s.f. $0.40 $7,746.00
Exterior Metal Wall Panels 6,200 s.f. $7.00 $43,400.00
Metal Roof Panels(Straight) 3,200 s.f. $2.50 $8,000.00
Metal Roof Panels(Rolled) 9,050 ST $4.00 $36,200.00
Built-up roofing 2,580 s.f. $6.00 $15,480.00
Flashing&Sheetmetal 1000 1_f $2.00 $2,000.00
DIVISION 8-DOORS&WINDOWS $33,625
Metal Doors&Frames 9 each $500.00 $4,500.00
Wood Door&Metal Frame 28 each $400.00 $11,200.00
Specialty Doors 1 each $800.00 $800.00
Metal Windows 225 sf $35.00 $7,875.00
Hardware 37 each $250.00 $9,250.00
DIVISION 9-FINISHES $145,137
Gypsum Board Stud Walls 3,800 s.f. $2.50 $9,500.00
Rubber Base 1,300 l.f. $1.00 $1,300.00
Carpet 215 S_y. $18.00 $3,870.00
Wall Carpet 325 S.Y. $6.00 $1,950.00
Wood Flooring 7,488 s.f. $7.00 $52,416.00
Track Surfacing 2,000 s.f. $7.00 $14,000.00
Vinyl Composition Tile 3,325 s.f. $1.25 $4,156.25
Ceramic Tile Floor&Base 11390 s.f. $6.50 $9,035.00
Acoustical Lay-in Ceilings 3,080 s_f. $1.50 $4,620.00
Gypsum Board Ceilings 1,390 s.f. $4.00 $5,560.00
Painting 19,365 s.f. $2.00 $38,730.00
DIVISION 10-SPECIALTIES $33,223
Trophy Case 1 each $3,000.00 $3,000.00
Pest Control 13,445 s.f $0.50 $6,722.50
Interior Signage 20 each $35.00 $700.00
Lockers $13,700.00
72°Tall single Tier 83 each $100.00
72'Tall 4-Tier 30 each $180.00
Toilet&Bath Accessories 20 each $150.00 $3,000.00
Fire Protection Equipment 6 each $150.00 $900.00
Scoreboard 2 each $2,600.00 $5,200.00
DIVISION 11-EQUIPMENT $30,750
Basketball Equipment $23,000
Main coals 2 each $4,000.00
crossco„rt Goals 4 each $3,750.00
Volleyball Equipment 1 each $1,750.00 $1,750.00
Divider Net 1 each $6,000.00 $6,000.00
WORK REQUIRED QUANTITY UNIT UNIT COST TOTAL COST DIVISION COST
DIVISION 12-FURNISHINGS
Bleacher Seating
• 160 1 each $10,500.00 $10,500.00
Locker Room Benches 8 each $250.00 $2,000.00
DIVISION 14-CONVEYING SYSTEMS $30,000
Elevator 1 each $30,000.00 $30,000.00
DIVISION 15-MECHANICAL SYSTEMS S213,015
Plumbing 19,365 s.f. $3.00 $58,095.00
HVAC 19,365 s.f. $8.00 $154,920.00
DIVISION 16-ELECTRICAL $193,650
Electrical 19,365 s.f. $10.00 $193,650.00
SUBTOTAL $1,483,464
Contingency 1 each $50,000.00 $50,000.00
SUBTOTAL $1,533,464
Contractor's Fee(8°/a) 1 each $122,677.12 $122,677.12
'TOTAL ESTIMATED CONSTRUCTION COST $1,656,141
ARCHITECTURAL&ENGINEERING FEES @ 7% $115,930
TOTAL ESTIMATED PROJECT COST $1,772,071
CONCRETE PARKING AND DRIVES $96,420
Site Preparation 20,000 s.f. $1.50 $30,000.00
Earthwork 740 c.y. $8.00 $5,920.00
Paving&Surfacing 70 spaces $850.00 $59,500.00
Drainage 1,000 s.f. $1.00 $1,000.00
TOTAL ESTIMATED PROJECT COST WITH PARKING $1,868,491
2
August 10, 1999
Consider an ordinance amending Ordinance No. 99-50 relating to the Guest Inn
Hotel located at 2525 North 11th Street
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Michel G. Bertrand, Fire Chief
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: July 24, 1999
REQUESTED ACTION:
Consider an ordinance amending Ordinance No. 99-50 relating to the Guest Inn Hotel located at
2525 North 11th Street.
RECOMMENDATION:
Amend current ordinance to allow owners of the Guest Inn Hotel, 2525 N. 11th, to lease the banquet
rooms. The management of the hotel has requested approval to lease the banquet rooms of the hotel
which are located in the same area as the night club. The Fire Marshal has been to the site to assess
the area in question and has determined that this wing of the building is compliant and presents no
unusual life safety problem.
BACKGROUND:
This facility has an inadequate fire alarm system that has caused numerous false alarms. Additionally,
Guest Inn was found to have numerous violations of the fire code including but not limited to items
such as; locked exit doors when required to be unlocked, improper storage of combustibles, faulty
wiring, fire walls, stops and fire rated partitions not properly maintained, etc.
BUDGETARY IMPACT:
None
PREVIOUS ACTION:
Council Action on July 13, 1999 provided an ordinance (Ord. No. 99-50) declaring the Guest Inn
Hotel, 2525 N. 1 lth St., a public nuisance and ordering it to discontinue business until the building
was brought into compliance with the fire code. The same ordinance allowed the night club located
within the same facility to remain open for business.
SUBSEQUENT ACTION:
The facility will continue to be monitored closely by the fire authority to assure the safety of the
citizens using its services.
Council Agenda Item
City of Beaumont
RECOMMENDED BY: City Manager and Fire Chief
RECOMMENDED MOTION:
Approve an amendment to Ordinance No. 99-50 allowing the Guest Inn to lease banquet rooms.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING ORDINANCE NO.
99-50 TO ALLOW OWNERS OF THE GUEST INN HOTEL,
2525 N. 11TH STREET, TO LEASE THE BANQUET ROOMS
OF THE HOTEL WHICH ARE LOCATED IN THE SAME AREA
AS THE NIGHT CLUB; PROVIDING FOR SEVERABILITY
AND PROVIDING FOR REPEAL.
WHEREAS, the City Council approved Ordinance No. 99-50, July 13, 1999,
declaring the Guest Inn Hotel, 2525 North Eleventh Street, Beaumont, Texas, to be a
public nuisance and ordering it closed pending correction of deficiencies; and,
WHEREAS, the current owners have requested permission to lease the banquet
rooms of the hotel;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF BEAUMONT:
THAT Ordinance No. 99-50 is hereby amended to allow the current owners to lease the
banquet rooms of the hotel which are located in the same area as the night club.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
1999.
- Mayor -
3
August 10, 1999
Consider an ordinance amending Chapter 23 of the Code of Ordinances of the City
of Beaumont adding an article regulating skating and skate boarding on certain
municipally owned property
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: July 28, 1999
REQUESTED ACTION: City Council consider an ordinance amending Chapter 23 of the Code
of Ordinances of the City of Beaumont adding an article regulating skating and skate boarding on
certain municipally owned property.
RECOMMENDATION
Administration recommends approval of an ordinance which restricts skating and skateboarding on
certain municipally owned property in the City's Central Business District.
BACKGROUND
During the past few years,the sport of skating and skate boarding has become a very popular pastime
for both the young and old. Not only does the sport provide a means of transportation, it also allows
for individual artistic expression. However,along with the recreational rewards, certain hazards and
liabilities do exist.
Skating can create a hazard for both the general public and the skater. Pedestrians on public
sidewalks and around municipal facilities must often compete with faster moving skaters with
limited maneuverability. Also, tricks or maneuvers being performed by the skaters are sometimes
very risky and difficult to execute safely. These hazards could easily result in an accident and injury
to both parties. By prohibiting this type of activity from downtown facilities, the City's exposure
to potential liabilities claims is significantly reduced.
Also, the skaters are defacing and destroying city property. Certain maneuvers that the skaters
perform are scratching, gouging and breaking exterior building features such as handrails, walls,
steps and most specifically, the new fountain located at the entrance of the Julie Rogers Theatre.
This fountain, donated to the City by Beautify Beaumont,Inc., is now being reworked partly due to
the destruction of stone work by skaters. The newly installed polished granite stone on the fountain
has already received damage due to skates.
The proposed ordinance prohibits persons from skating, roller blading or skateboarding along or
upon public grounds. Public grounds is defined as property adjoining the Julie Rogers Theatre,
Tyrrell Historical Library, Beaumont Public Library, City Hall,Civic Center,Police and Municipal
Court Building, and the Art Museum of Southeast Texas. Persons convicted of violating the
ordinance will be punished in accordance with Section 1-8 of the Code of Ordinances, which
provides for a fine not to exceed five hundred dollars ($500).
Attached for your review is a copy of the proposed ordinance.
BUDGETARY IMPACT
None
PREVIOUS ACTION
None
SUBSEQUENT ACTION
None
RECOMMENDED BY: City Manager, Police Chief and Central Services Director
RECOMMENDED MOTION: Approve/Deny the proposed ordinance amending Chapter 23
of the Code of Ordinances regulating skating and skateboarding on certain municipal property.
•
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 23 OF
THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT
TO ADD A NEW ARTICLE V. REGULATING SKATING AND
SKATE BOARDS ON CERTAIN PUBLIC PROPERTY;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
REPEAL AND PROVIDING A PENALTY.
WHEREAS, skating and skateboarding upon public property may create a hazard
to the public and is often destructive of public property and should be regulated.
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF BEAUMONT:
Section 1.
THAT Chapter 23 be and the same is hereby amended to add a new Article V. to
read as follows:
Article V. Skating and skateboarding upon certain municipally owned property
Sec. 23-85. Skating and Skateboarding Restrictions
It shall be unlawful for any person upon roller skates, roller blades, in-line
skates, skateboards or similar devices to skate along or upon the public grounds of the
Julie Rogers Theater, Tyrrell Historical Library, Beaumont Public Library, City Hall, Civic
4-
Center, Police Antf-Municipal Court Building, or the Art Museum of Southeast Texas.
"Public Grounds" means property belonging to the City of Beaumont adjoining the facilities
listed.
MSection 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 4.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1-8 of the Code of Ordinances of the City of
Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
1999.
- Mayor-
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 23 OF
THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT
TO ADD A NEW ARTICLE V. REGULATING SKATING AND
SKATE BOARDS ON CERTAIN PUBLIC PROPERTY;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
REPEAL AND PROVIDING A PENALTY.
WHEREAS, skating and skateboarding upon public property may create a hazard
to the public and is often destructive of public property and should be regulated.
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF BEAUMONT:
Section 1.
THAT Chapter 23 be and the same is hereby amended to add a new Article V. to
read as follows:
Article V. Skating and skateboarding upon certain municipally owned property
Sec. 23-85. Skating and Skateboarding Restrictions
It shall be unlawful for any person upon roller skates, roller blades, in-line
skates, skateboards or similar devices to skate along or upon the public grounds of the
Julie Rogers Theater, Tyrrell Historical Library, Beaumont Public Library, City Hall, Civic
Center, Police and Municipal Court Building, or the Art Museum of Southeast Texas.
"Public Grounds" means property belonging to the City of Beaumont adjoining the facilities
listed.
Section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 4.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1-8 of the Code of Ordinances of the City of
Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
1999.
- Mayor -
4
August 10, 1999
Consider an amendment to Article II, Section 104.1.5, Information Required of the
1997 Standard Building Code to include asbestos surveys
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: July 27, 1999
REQUESTED ACTION: Council consider an amendment to Article II, Section 104.1.5,
Information Required of the 1997 Standard Building Code to include
asbestos surveys.
RECOMMENDATION
Administration recommends approval of an ordinance amending the 1997 Standard Building Code
to require, effective October 1, 1999, proof of an asbestos survey before issuance of a
demolition/renovation permit for any public building.
BACKGROUti1)
In March of 1996, during renovations to the Central Fire Station, an asbestos inspection was
conducted by the Texas Department of Health. The purpose of the inspection was to determine
the project's compliance with the Texas Asbestos Health Protection Act (TAHPA) and the
National Emission Standards for Hazardous Air Pollutants (NESHAP). At the time of the
inspection and during a subsequent review of their files, the Texas Health Department determined
that the City failed to comply with various provisions of the Texas Administrative Code or statute.
The following violations were alleged:
• Failure to conduct a mandatory asbestos survey.
• Failure to contract with or employ a licensed asbestos contractor/inspector.
The administrative penalty assessed by the Department of Health was $5,000 for each violation.
To avoid litigation, the Texas Department of Health and the City have agreed to a settlement. The
City will provide city employees with Asbestos Awareness Training and will review the City's
asbestos management plans. Additionally, the City will adopt an ordinance requiring proof of an
Page 1 of 2
. asbestos survey prior to the issuance of a demolition/renovation permit for a public building. State
law currently requires the owner of a public building to conduct an asbestos survey prior to
demolition/renovation. The Texas Department of Health will, in return, not assess the
administrative penalties.
BUDGETARY IMPACT
The verification of an asbestos survey prior to issuance of a demolition/renovation permit will
have a minimal impact on Development Services budget and workload.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY: City Manager, Central Services Director and Public Works Director.
RECO'1IMENDED MOTION: Approve/Deny an amendment to the 1997 Standard Building
Code to include asbestos surveys.
Page 2 of 2
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 6,
SECTION 6-21 OF THE CODE OF ORDINANCES OF THE
CITY OF BEAUMONT TO ADD AN AMENDMENT TO THE
STANDARD BUILDING CODE REQUIRING PROOF OF AN
ASBESTOS SURVEY BEFORE THE ISSUANCE OF A
DEMOLITION OR RENOVATION PERMIT FOR ANY PUBLIC
BUILDING; PROVIDING FOR SEVERABILITY; PROVIDING
FOR REPEAL; PROVIDING FOR AN EFFECTIVE DATE; AND
PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
THAT Chapter 6, Section 6-21 of the Code of Ordinances of the City of Beaumont is hereby
amended to amend the Building Code of the City of Beaumont Section 104.1.5 to read as
follows..
Section 104.1.5. Information Required.
Each application for a permit, with the required fee, shall be filed with the
Building Official on a form furnished for that purpose and shall contain a
general description of the proposed work and its location. The application
shall be signed by the owner or his authorized agent. The Building Permit
Application shall indicate the proposed occupancy of all parts of the building
and of that portion of the size or lot, if any, not covered by the building or
structure and shall contain such other information as may be required by the
Building Official. The application shall also have proof attached that an
asbestos survey has been completed if the application is for a permit for the
idemolition or renovation of any public building.
section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 4.
This ordinance shall be and become effective October 1, 1999.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction, be
punished as provided in Section 1-8 of the Code of Ordinances of the City of Beaumont,
Texas.
PASSED BY THE CITY COUNCIL this the day of ,
1999.
- Mayor -
5
August 10, 1999
Consider approving fees for right-of-way and easement abandonments and
verification letters
Council Agenda Item
City of Beaumont
TO: City Council
FRONI: Stephen Bonzcek, City Manager
PREPARED BY: Stephen Richardson, Planning Director
MEETING DATE: August 10, 1999
AGENDA INIEMO DATE: August 3, 1999
REQUESTED ACTION: Consider fees for right-of-way and easement abandonments and
verification letters
RECOIENIENDATION
Administration recommends approval of:
1. Charges for the abandonment of rights-of-way and easements that would include a S200
application fee, the costs of the appraisal and a title commitment and the appraised value of
the property being abandoned.
2 Charges of S25.00 for verification letters written for such things as zoning and flood plain
information.
BACKGROUND
The Planning Division undertook a sun'ey of fees charged by Planning Departments in seven (7)
Texas cities similar in size to Beaumont. It was found that one area where the City of Beaumont
could generate additional fees would be to charge for abandonments and verification letters.
BUDGETARY IMPACT
Exact budgetary impact can not be determined because of unknown factors with abandonments. In
1998 the Planning Division processed one (1) abandonment and wrote sixty-three (63) verification
letters.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY: City Manager, Public Works Director and Planning Director.
RECOMMENDED MOTION: Approve/Deny establishing fees for right-of-way and easement
abandonments and verification letters.
6
August 10, 1999
Consider a contract for the Sanitary Sewer Rehabilitation of Small Diameter Mains
- Contract I
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: S.A. Webb, Water Utilities Directo� `
MEETING DA TE: August 10,
1999
AGENDA MEMO DATE: August 5, 1999
REQUESTED ACTION: Consider a contract for the Sanitary Sewer Rehabilitation of Small
Diameter Mains - Contract I.
RECOMMENDATION
Administration recommends approval of a contract with Brystar Contracting, Inc. of Beaumont
in the amount of$123,618 for the rehabilitation of 2,544 linear feet of six-inch (6") sanitary sewer
line and 1,150 linear feet of eight-inch (8") sanitary sewer line by pipe bursting/crushing method
in the 'Minglewood area. The contractor will meet MBE participation requirements.
BACKGROLN- D
The Minglewood area is a high priority candidate for rehabilitation of the sanitary sewer. The
area was identified in the Comprehensive Intl ow/Infil trat ion Study to receive immediate attention.
This project is a pilot project selected to establish a cost schedule for back lot sanitary sewer mains
and service taps rehabilitation.
BUDGETARY IMPACT
Funds are available in the Capital Improvements Funds. Recent reimbursement for the Water Line
Relocation Project on West Port Arthur Road from the Texas Department of Transportation will
allow funding of this contract.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY: City Manager and Water Utilities Director
RECOMMENDED MOTION:
Approve/Deny the contract for sanitary sewer rehabilitation of small diameter mains.
ItI l) III 11.ATION
('1'I 1' (►I- ItFAMIONT
SANITARY SI'.\ l"R 1ZFHABILITATION 017
SMALL DIAMI'TFIt MAINS - CONTRACT i
fllc Itid Plup oN.tIN Nuhnurlc,l h.wc hrrn n<u•wcd, :uul w the best of my
knowlydpr ilus iN.w ,uv uiah I:rhulalmll of the bid%received
AL fn A,,
ISrvNlar 1'unUacliny;. Inc. Iloneshoe<'onslr it,lloll Allcu, Inc.
McLat Coo,(1-u„u
i t, Reaomrao,T➢•sas Pa.adcna,Teas Beaumont,•Tesas l'onrue, I kA.n
IiIU I)All Aucu,l _, 1)I) _
hrin Dracrq,Uurl l)u.uluty lJnh 1lnn Ihirr l,rctl I'ii.r Unit h1, Tolal I'ilce llnu 1'ircc lolal Prrec llnu I'nu I,.i.,i I'.
I Njobihiaunn coal, ulrludnl)- p:rvnx•nl hued,
p�'rlo1111:llll'c holld, and IIluvlrly vgIIlpillcrll. I I,S �_',IN111 IItl r?,IiIIU 1111 $I,Ilu�l 1111 $I,I11N1-1111 ?3,INIILtNI $3.INNl.IN)
$B.IrKI rKr
2 Sls mch (6") sanictry sewer line Io hr
Ichahlhta ed by Pipe hursling/cnlshing pnxcss,
uolv.ulg. six inch ((r") solid wall polycih}Tune
plPcllll)I'I.1, Type III. ('LuN I', SI)R 21.
rurllPlcic and ul place. 2,514 I_.P. �'.'.l iil �� 'rnti IIU dill lNt �.7h..t?ILINI j1f LlH1 S76,320 2U IN)
1 I l)thl inch IN") sauu:uy w%kcl line ur hr•
lellablhl;ucd by plpt.bunUnplrlushin)� ploccss,
utilizing eight-inch IV)solid sv;lll polyethylene
plpc IIIDPIf), 'Type III, ('lass C. SIM 21,
complete and ill place. 1.150 1_.N. $2>IIU ti?ti 7 11 IN) S(II INI $31.SIkL(NI $3111N) $3l.SlMl llll sill till
4 l rcurh Sa(c1y Plan I L.S. $51x1 UII l()1x1 $tilul IN1 S,,W.M $51N11N1 SS(x)1N1 S:,(H)Ix�
s llcnch SAC1%,Svstcrll I L.S. 00 10 loo-IN) $sUn INI 1ilNl W 5250(N) $2511(Kl SI.(NKI iai �I ����• ^
I
TOTAL(SASE BID $87,318.00 $112,820.00 $114,570.00 ?I.1.421).Off
Al.'TIiRNATTVIi RID
0. Scrvlce Tap Restoration on rehabilitated
sannary sewer nlamN conlplcle:old in place lib Mach $StiILUn 16.loo 00 till-,00 $31,15(1 IN) S200 W $13,21x)INI SUN)fAr )I'l _
I'U'I'AI.AI;TERNA'fl�'E Till) $36,31111.0(1 $31,350.00 $13,200.00 $19,81111.110
Acknowledged Receipt of Addendum Number One 1'es Yes Yes l es
Provided Rid Bond Yes Yes Yes 1 1,
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VICINITY MAP
N.T.S.
CITY OF BEAUMONT
MINORITY BUSINESS UTILIZATION COMMITMENT
CONTRACTUAL SERVICES
The City of Beaumont has adopted a plan to assure minority involvement in City contracts. It is the goal
of the City of Beaumont to award at least ten percent (10%) of all construction contracts (over $50,000 per
contract) to qualified local minority business enterprises each year. It is the ultimate goal of the City to
engage in a process through which the letting of contracts for City services on projects will reflect the
demographic make-up of the City. The term "minority business" means a business in which (a) at least
fifty-one percent (51%) is owned by minority members or, in the case of a corporation, at least fifty-one
percent (51%) of the stock is owned by minority members; and (b) the management and daily business
operations are controlled by one or more such individuals. For the purposes of the preceding sentence,
minority group members means those individuals who are citizens of the United States (or lawfully
admitted permanent residents) who are Black Americans, Hispanic Americans, Native Americans, Asian-
Pacific Americans, Asian-Indian Americans, women, or handicapped individuals. The local area includes
Jefferson, Orange, and Hardin Counties in Texas. Formal definitions of the foregoing may be obtained
in the Minority Business Enterprise Policy Manual and may be reviewed in the City Clerk's office located
in Room##125 in City Hall.
In order to obtain this foal, the City of Beaumont will use the following criteria. _
Priority No. 1
Every effort will be made to use a qualified minority business as a prime contractor when
available.
Priority No. 2
If a minority business cannot be utilized as a prime contractor, then a majority business which
subcontracts with a minority contractor for a percentage of the contract will be given priority.
For the purpose of improving chances of entrepreneurship for minority persons, the City of
Beaumont will allow a minority person to be employed by a non-minority and still be utilized as
a minority contractor. All rights of subcontracting will be observed between such a union as long
as the following regulations are observed:
(a) A bonafide contract is drawn up and signed, subcontracting a portion of the work
to the MBE.
(b) The dollar value and the percentage amount of the contract bid is presented before
the contract is awarded.
(c) The lowest bidder agrees to provide, within six days of notification by the City
that it is the apparent lowest bidder, a list of specific minority businesses it
27 PWIE MBUC 0207-93
anticipates utilizing, the purpose for which each minority business enterprise will
be utilized, and the dollar amount to be expended for work to be performed by
each minority business enterprise. The City will request the same information
from the second lowest bidder.
(d) If it appears during the course of the project that less than the agreed MBE
percentage will be expended to minority businesses, the contract may be
suspended, terminated, or the City may exercise any other remedies which it may
have as a result of breach of the contract. This provision shall not apply,
provided the contractor can demonstrate to the City's however, pro satisfaction that;
(1) the expenditure shortfall is not the fault of the contractor, or
(2) the contractor will make up the shortfall during the balance of the
contract period.
Priority No. 3
If a minority business contractor cannot be utilized and the majority contractor cannot subcontract
with a minority contractor, a majority contractor having an Affirmative Action Plan and furnishing
such plan to the City will be given next priority.
Priority No. 4
If the steps above do not result in any minority participation or use of a contractor with an
Affirmative Action Plan, the City Manager may approve the use of a majority business which will
provide an Affirmative Action Plan within six months after contract award or provide a
development plan to meet the City's goals.
The City will institute a program to certify minority businesses who meet the criteria of this policy.
The program will verify the minority status of the contractors and subcontractors selected under
the policy and will assist new minority businesses in obtaining certification.
The City Manager of the City of Beaumont (and/or designee) will be responsible for administering this
policy. A list of local minority business enterprises which have been certified as such, by the City, will
be maintained in the office of the City Manager and the City Clerk and shall be available to all persons
desiring such information. This list shall not be considered as the sole source of identification of potential
minority business enterprises.
1. DISCRIMINATION PROHIBITED
Contractor, in the execution, performance or attempted performance of this Contract shall not
discriminate against any person or persons because of sex, race, religion, color, or national origin;
and Contractor hereby covenants and agrees that it has fully complied with the provisions of the
Minority Business Enterprise Policy of the City of Beaumont and that no employee or employee-
applicant has been discriminated against by Contractor. The Contractor must be an equal
opportunity employer.
28 PW/E MBUC.0203-95
II. MINORITY BUSINESS ENTERPRISE.
The undersigned agrees to comply with priority number of the Minority Business Enterprise
Policy as outlined in this document. It is understood that the City of Beaumont will utilize this
priority system in the evaluation of all bids.
Br star Contracting, Inc.Y g� 8-2-99
Name of Company Date
_
President
Signature Title
t
�A 29
PW1E MBUC.O'?03-93
CITY OF BEAUMONT
SCHEDULE OF MBE PARTICIPATION
(SCHEDULE C)
Date of Report R-2-99
Department
Project No.
Location City of Beaumont
Brystar Contracing, Inc. Total Contract Amount $ 87,318.00
Name of Prime Contractor/Proposer
TYPE 01, WORK (HI.ECTRICAL, PAVING, ETC.) PROJECTED
NAME OF MINORITY AND CONTRACT ITEMS OR PARTS THEREOF COMMENCEMENT& AGREED
CONTRACTOR ADDRESS T0 Iil; PERFORMED COMPLETION DATE p PRICE
Q (D C-
F.O. Box 7523 Beaumont 77726 J ;G r
Ir `K�, Rt.5, Box 932 Beaumont, 7771 c_
The undersigned will enter into a formal agreement witlt MBE Contractors tin• wool, listed in dits schedule conditioned upon execution 01'a contract with the City of Beaumont.
NOTE: 1. Any business listed above must have Schedule A on file with cite City.
2. Schedule C is to be included with bid, and resubmitted a( 50% and IOU% ut project completion.
Signature
Title
W PW/E MNUC U-M-9>
• 7
August 10, 1999
Consider approving the demolition of the structure located at 3700 Highland
(Lamar Theater)
INTER-OFFICE MEMORANDUM
City of Beaumont,Texas
Deinofi6on DATE: August 2, 1999
TO: Stephen J. Bonczek, City Manager ,, C
FROM: John Labrie, Clean Community Department Director
PREPARED BY: Pam Loiacano, Field Supervisor
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 4, 1999
REQUESTED ACTION: Council consider the authorization to demolish the following
structure located at 3700 Highland (Lamar Theater)
RECONUMENDATION: Staff recommends a raze order because owner failed to comply with
previous orders.
BACKGROUND: At the request of the City Manager, 3700 Highland is being brought
back before City Council for consideration. This structure was
identified as being substandard on August 24, 1993. The property
owner enrolled in a work program after City Council order of
October 20, 1998. A detailed report on administrative actions on
this property is attached.
BUDGETARY IMPACT: City will incur the cost of demolition.
PREVIOUS ACTION: The property owner was given an order by City Council on October
20, 1998 to raze or repair said structure and also enroll in work
program.
SUBSEQUENT ACTION: If the property owner fails to comply with City Council order in the
specified time period, the City will cause the structure to be
demolished and the cost thereof will be accessed to the property
owner.
RECOMMENDED BY: Clean Community Department Director and City Manager.
RECOMMENDED MOTION: Approve/Deny the authorization to demolish the structure at
3700 Highland
ORDINANCE NO.
ENTITLED AN ORDINANCE CONCERNING THE
DEMOLITION AND REMOVAL OF THE STRUCTURE
LOCATED AT 3700 HIGHLAND (LAMAR THEATER);
PROVIDING FOR SEVERA
BILITY AND PROVIDING FOR A
PENALTY.
WHEREAS, the structure located at 3700 Highland (Lamar Theater) has previously
been declared a dangerous structure; and,
WHEREAS, the property owner appeared at the public hearing October 20, 1998;
and,
WHEREAS, the property owner has failed to complete work under a work program;
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY OF BEAUMONT:
i
Sect n 1 .o
The following structure is hereby ordered to be demolished and removed by the City
of Beaumont on account of the owners thereof. The following structure was heretofore
declared to be a public nuisance in violation of Chapter 14, Section 14-50 of the Code of
Ordinances of the City:
3700 Highland (Lamar Theater)
Section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
t
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 3.
That any person who violated any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
1999.
- Mayor -
01-05-1999 08:12AM , HOME ECONOMICS ?09 830 %GG + P.E2
•
DATE: January 4, 1999
TO: Pam Loiacano, Field Supervisor
City of Beaumont
FROM: Jose Ruia
SUBJECT: Lamar Theater Building-Progress and Renovation Plans
I have taken a leave of absence from my job and have been working full time on this project since
November 1, 1998. Poor weather conditions resulted in the loss of 7 working days and 13
working days were lost due to unexpected equipment breakdown and subsequent repair. The
following work has been completed on the Lamar Theater Building:
1. Tar and gravel have been removed from the following areas:
A. Main theater roof
B. South wing lower roof
2. The following areas have been demolished and removed:
A. Roof over cafd area
B. hoof over lobby area
3. Fabrication of detail for structural steel for main theater roof has been completed.
4. Fabrication has begun for steel trusses.
5. Significant removal of debris from the interior of the building has taken place.
6. My crane has been refurbished to lift the structural iron into place.
Plan for 1999-2000-
1. Have structural iron in place by February 1, 1999. (If unforseen delays take place,
the work on the structural iron will continue on weekends until completion.)
2. Begin covering the roof with sheet metal by February 1, 2000 and continue until
completed.
•
TOTAL F.02
INTER-OFFICE MEMORANDUM
.�v
City of Beaumont,Texas
EL
Demolition Date: July 29, 1999
To: Kyle Hayes,Assistant to City Manager
From: Pam Loiacano, Field Supervisor
Subject: HISTORY OF 3700 HIGHLAND AVENUE (LAMAR THEATER)
COMMENTS
The following is a history of the structure located at 3700 Highland Avenue. It will contain dates of inspections and
correspondence that has been made with the owner. Also attached is a correspondence sent to our office from the property
owner stating his progress and renovation plans.
08-24-93 Structure was tagged as being substandard.
09-02-93 Letter to secure the building and removal of canopy was sent to the properly owner,Joe R. Moreno.
• 09-03-93 First letter of notification was sent.
02-07-94 First notice sent to NEW OWNER,Jose Ruiz, in care of mother, Genoveva R. Ruiz.
09-11-94 First notice sent by the Fire Department, Chief Fire Marshal,Jack Maddox.
10-03-94 Letter sent notifying property owner of Council Meeting scheduled for October 25, 1994.
10-12-94 Publication in Beaumont Enterprise.
10-19-94 Publication in Beaumont Enterprise.
10-24-94 Notification of rescheduled council meeting on November 8, 1994.
10-26-94 Publication in Beaumont Enterprise.
11-02-94 Publication in Beaumont Enterprise.
11-29-94 Notice sent to owner informing of order given by council to raze or repair and secure building
within two weeks.
12-02-94 Notification to appear before City Council December 20, 1994.
This meeting was canceled.
01-04-95 Memo to City Manager from C. A. Shelton,Fire Chief.
i04-20-95 Letter to secure the structure.
03-17-97 Letter to secure the structure.
05-01-97 Letter to secure the structure.
• 08-14-97 Final letter to secure the structure.
04-07-98 Updated history memo to Clean Community Department Director.
04-21-98 An inspection was made by staff with the assistance of the Department Director and the Fire
Department, Chief Fire Marshal,Jack Maddox.
04-24-98 Update memo sent to Department Director,John Labrie,detailed information of inspection.
06-11-98 Notice sent to property owner informing him of City Council date of July 7, 1998.
07-21-98 Notice sent informing property owner of order given to repair or demolish within sixty days.
09-16-98 Memo sent to Kyle Hayes for information requested by Councilmember Patterson.
10-02-98 Letter sent to property owner from Building Official,Don Burrell.
10-07-98 Notice sent to property owner informing him of Council date of October 20, 1998.
10-23-98 Enrolled in work program.
11-02-98 Notice sent informing property owner of order given to enter a work program by November 3, 1998
and replace the roof by January 1, 1999.
. 12-31-98 Inspection was made of structure.
01-04-99 Received information from property owner of progress and renovation plans.
02-19-99 Inspection was made.
02-22-99 Update memo again sent to Department Director,John Labrie containing information from
December 31, 1998 inspection and February 19, 1999 inspection.
02-25-99 Telephone conversation with property owner regarding progress.
07-21-99 Attempted to contact Mr. Ruiz by telephone but he was not home. Spoke to Mr. Ruin's wife asking
her to have Mr. Ruiz contact me as soon as possible concerning his property.
07-28-99 Staff again attempted to contact Mr. Ruiz by telephone and was unable to reach him. Stafrwill
continue to try to reach Mr. Ruiz. Staff did inspect the structure on this date and found structurc
open and accessible and was only able to determine that a very minimal amount of repairs had been
done since staffs last inspection in February.
•
INTER-OFFICE MEMORANDUM
City of Beaumont,Texas
Demolition
DATE: August 2, 1999
TO: Stephen J. Bonczek, City Manager
FROM: John Labrie, Clean Community Department DirectorQ
PREPARED BY: Pam Loiacano, Field Supervisor U
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 4, 1999
REQUESTED ACTION: Council consider the authorization to demolish the following
structure located at 3700 Highland (Lamar Theater)
RECOMMENDATION: Staff recommends a raze order because owner failed to comply with
previous orders.
BACKGROUND: At the request of the City Manager, 3700 Highland is being brought
back before City Council for consideration. This structure was
identified as being substandard on August 24, 1993. The property
owner enrolled in a work program after City Council order of
October 20, 1998. A detailed report on administrative actions on
this property is attached.
BUDGETARY IMPACT: City will incur the cost of demolition.
PREVIOUS ACTION: The property owner was given an order by City Council on October
20, 1998 to raze or repair said structure and also enroll in work
program.
SUBSEQUENT ACTION: If the property owner fails to comply with City Council order in the
specified time period, the City will cause the structure to be
demolished and the cost thereof will be accessed to the property
owner.
. RECOMMENDED BY: Clean Community Department Director and City Manager.
RECOMMENDED MOTION: Approve/Deny the authorization to demolish the structure at
3700 Highland
INTER-OFFICE MEMORANDUM
.lam!
_ City of Beaumont,Texas
Demolition
DATE: August 2, 1999
TO: Stephen J. Bonczek, City Manager z '�
FROM: John Labrie, Clean Community Department Director
PREPARED BY: Pam Loiacano, Field Supervisor
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: August 4, 1999
REQUESTED ACTION: We are requesting at this time for city Council to consider the
authorization to demolish the following structure located at 3700
Highland (Lamar Theater)
RECOMMENDATION: Stafrecommends a raze order because owner failed to comply with
previous orders.
BACKGROUND: At the request of Stephen Bonczek, City Manager, 3700 Highland
is being brought back before City Council for consideration. This
structure was identified as being substandard on August 24, 1993.
The property owner enrolled in a work program after City Council
order of October 20, 1998.
BUDGETARY IMPACT: City will incur the cost of demolition.
PREVIOUS ACTION: The property owner was given an order by City Council to raze or
repair said structure and also enroll in work program.
SUBSEQUENT ACTION: If the property owner fails to comply with City Council order in the
specified time period, the City will cause the structure to be
demolished and the cost thereof will be accessed to the property
owner.
RECOMMENDED BY: Clean Community Department Director.
SUBSTANDARD BUILDING INSPECTION REPORT
CLEAN COMMUNITY
CITY OF BEAUMONT
*DATE REQUESTED August 10 , 19 99 WARD 4
ADDRESS OF INSPECTION 3700 Highland (Lamar Theater)
ACCOUNT NO. 12200-001000-1 CENSUS TRACT 24
OWNER Genoveva R. Ruiz Attn: Jose Ruiz
ADDRESS 450 Langham CITY/STATE (0111-5513
LEGAL DESCRIPTION APPRAISAL VALUE
Lot or Plat 10-15- Land Value 27640
Block or Tract 50&Ado '/Z alley Improvement Value 11220
Addition/Survey Jef Chaison 2nd Total Value 38860
A. Fifty(50)percent deterioration of non-supporting members? YES X NO
B. Thirty-three(33)percent deterioration of supporting members? YES X NO
C. Fire damaged? YES NO X
D En riled�n Wa►kRepan I'Y�g►an3? I£S :.>;�Z NO 10123198 tli 111101199
E. Initial Inspection Date August 24, 1993
MAJOR CODE VIOLATIONS: This structure was inspected again on July 28 1999 to follow upon City Council action
on October 20, 1998. This inspection showed that the building was open and accessible On October 20 1998, this
structure was presented before City Council requesting condemnation of this building The Property owner, M► Ruiz,
appeared before Council and pleaded to be allowed to complete the repair of the roof. City Council ordered Mr. Ruiz
to enroll in a work repair program and to complete the roof. Inspection determines that a very minimal amount of
repairs have been done since staff's last inspection in February. Because Mr. Ruiz is attempting to ►nake all of these
repairs by himself, he is unable to complete necessary repairs in a timely manner. Based on the extensive repairs still
needed on this structure and the fact that these repairs will exceed more than 50% of its appraised value and the fact that
Mr. Ruiz has not complied with previous orders from Council staff is recommending a raze order for this structure
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• 8
August 10, 1999
Consider approving an agreement with Gayle W. Botley & Associates for auditing
services related to the 1999 fiscal year
•
Council Agenda Item
City of Beaumont
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kyle Hayes, Executive Assistant to the City Manager
MEETING DATE: August 10, 1999
AGEN'DA MEMO DATE: August 6, 1999
REQUESTED ACTION: Consider approving an agreement with Gayle W. Botley &
Associates for auditing services related to the 1999 fiscal year.
RECOMMENDATION
Administration recommends approving an agreement with Gayle W. Botley & Associates for
auditing services related to the 1999 fiscal year. While the Administration recommends
approval, the Beaumont City Charter states "no auditor or firm of auditors shall serve as
auditor for the City of Beaumont for more than four successive years." Gayle W. Botley &
Associates served as a subcontractor for Cook Shaver Parker & Williams for four years from
1994-1997. Cook Shaver Parker & Williams served as a subcontractor for Gayle W. Botley as
part of auditing the 1998 fiscal year. While this arrangement meets the letter of the law in the
opinion of the City Attorney, it may not meet the spirit of the law. If the City Council
approves an agreement for auditing services with Gayle W. Botley & Associates for fiscal
years 1999, 2000 and 2001, the Administration recommends that the City not consider either
firm for auditing FY 2002 to remove any perception of impropriety.
If Council decided to solicit requests for proposals for the FY 1999 audit, the process would
make it very difficult to complete the audit per charter time requirements.
BACKGROUND
Interim work will begin in August and the financial auditing reports will be completed prior to
January 18, 2000. The agreement is attached for your review.
BUDGETARY IMPACT
The contract amount including expenses will not be greater than $99,200, which is the same as
in last year's contract. Funds will be available in the FY 2000 budget for this expenditure.
PREVIOUS ACTION
Council approved an agreement with Gayle W. Botley & Associates on July 21, 1998 for
auditing services related to the 1998 fiscal year.
SUBSEQUENT ACTION
None.
RECOMMENDED BY: City Manager, Executive Assistant to the City Manager and
Finance Officer
RECOMMENDED MOTION: Approve/Deny an agreement with Gayle W. Botley &
Associates for auditing services related to the 1999 fiscal year.
, • J
Gayfe W. Botley &4ssociates
_
Centzfwd�Pu6CcAccou ntants 'Supporting Your(Financial rowth"
July 7, 1999
To the Honorable Mayor and
Members of the City Council
City of Beaumont, Texas
We are pleased to confirm our understanding of the services we are to provide for the City of
Beaumont for the year ended September 30, 1999. We will audit the City of Beaumont,
Texas' combined financial statements, and its combining and individual fund financial
statements for the year ended September 30, 1999. Also, the document we submit to you
will include the schedule of expenditures of federal awards that will be subjected to the
auditing procedures applied in our audit of the financial statements. We will assist the Citv
in ensuring that the CAFR meets the requirements of the Certificate of Achievement for
Excellence in Financial Reporting Award Program sponsored by the Government Finance
Officers Associations (GFOA).
The objective of our audit is the expression of an opinion as to whether the financial
statements are fairly presented, in all material respects. in conformity with generally
accepted accounting principles. The objective also includes reporting on they City of
Beaumont's compliance with lays and regulations and the provisions of contracts and grant
agreements and its internal controls as required by the Single Audit Act Amendments of
1996 and ONIB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations. Our audit will be conducted in accordance with generally accepted auditing
standards; the standards for financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States, the Single Audit Act Amendments
of 1996; and the provisions of the OMB Circular A-133, and will include tests of the
accounting records of the City of Beaumont and other procedures we consider necessary to
enable us to express such an opinion and to render the required Single Audit reports. If our
opinion on the financial statements or the Single Audit compliance opinion is other than
unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are
unable to complete the audit or unable to express an opinion, we may decline to express an
opinion or may not issue a report as a result of this engagement.
Tetrofeum Tower• 550 Fannin Street,Suite 417• Beaumont, V' 77701-3102 • gbotfey@iamerica.net
(409)833-8757•faz(409)833-8851 • (800)416-8757
8(a)Certzfwd*American Institute of CPAs•NationafAssociation of BCacOccountants •2YSociety of CPAs
City of Beaumont Page 2
Engagement Letter
The management of the City of Beaumont is responsible for establishing and maintaining
internal control. In fulfilling this responsibility, estimates and judgments by management are
required to assess the expected benefits and related costs of the controls. The objectives of
internal control are to provide management with reasonable, but not absolute, assurance that
assets are safeguarded against loss from unauthorized use or disposition, that transactions are
executed in accordance with management's authorizations and recorded properly to permit
the preparation of financial statements in accordance with generally accepted accounting
principles, and that federal awards programs are managed in compliance with applicable
laws and regulations and the provisions of contracts and grant agreements.
In planning and performing our audits for the year ended September 30, 1999, we will
consider the internal control sufficient to plan the audit in order to determine the nature,
timing and extent of our auditing procedures for the purpose of expressing our opinions on
the City of Beaumont's financial statements and on its compliance with requirements
applicable to major programs.
We will obtain an understanding of the design of the relevant controls and whether they have
been placed in operation, and we will assess control risk. Tests of controls may be
performed to test the effectiveness of certain controls that we consider relevant to preventing
and detecting errors and fraud that are material to the financial statements and to preventing
and detecting misstatements resulting from illegal acts and other noncompliance matters that
have a direct and material effect on the financial statements. Our tests, if performed, will be
less in scope than would be necessary to render an opinion on the internal control and,
accordingly, no opinion will be expressed.
We will perform tests of controls, as required by OMB Circular A-133, to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing
or detecting material noncompliance with compliance requirements applicable to each of the
City of Beaumont's major federal awards programs. Our tests will be less in scope than
would be necessary to render an opinion on these controls and, accordingly, no opinion will
be expressed.
An audit is not designed to provide assurance on internal control or to identify reportable
conditions. However, we will inform the governing body or audit committee of any matters
involving internal control and its operation that we consider to be reportable conditions
under standards established by the American Institute of Certified Public Accountants.
Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control that, in our judgment, could
adversely affect the entity's ability to record, process, summarize, and report financial data
consistent with the assertions of management in the financial statements. We will also
inform you of any nonreportable conditions or other matters involving internal control, if
any, as required by OMB Circular A-133.
City of Beaumont Page 3
Engagement Letter
a ensuring that the City of Beaumont complies with laws, regulations,
Identifying and g Y
contracts and agreements, including grant agreements, is the responsibility of the City of
Beaumont's management. As part of obtaining reasonable assurance about whether the
financial statements are free of material misstatement, we will perform tests of the City of
Beaumont's compliance with applicable laws and regulations and the provisions of contracts
and agreements, including contract agreements. However, the objective of our audit will not
be to provide an opinion on overall compliance and we will not express such an opinion.
Our audit will be conducted in accordance with the standards referred to in the second
paragraph. OMB Circular A-133 requires that we plan and perform the audit to obtain
reasonable assurance about whether the auditee has complied with applicable laws and
regulations and the provisions of contracts and grant agreements applicable to major
programs. Our procedures will consist of the applicable procedures described in the OMB's
compliance supplement. The purpose of these procedures will be to express an opinion on
the City of Beaumont's compliance with requirements applicable to major programs.
Our procedures will include tests of documentary evidence supporting the transactions
recorded in the accounts, and may include tests of the physical existence of inventories, and
direct confirmation of receivables and certain other assets and liabilities by correspondence
with selected individuals, creditors, and financial institutions. We will request written
representations from your attorneys as part of the engagement, and they may bill you for
responding to this inquiry. At the conclusion of our audit, we will also request certain
written representations from you about the financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements: therefore, our audit will involve judgment about the
number of transactions to be examined and the areas to be tested. We will plan and perform
the audit to obtain reasonable rather than absolute assurance about whether the financial
statements are free of material misstatement, whether caused by error or fraud. As required
by the Single Audit Act Amendments of 1996 and OMB Circular A-133, our audit will
include tests of transactions related to federal award programs for compliance with
applicable laws and regulations and the provisions of contracts and grant agreements.
Because of the concept of reasonable assurance and because we will not perform a detailed
examination of all transactions, there is a risk that a material misstatement may exist and not
be detected by us. In addition, an audit is not designed to detect errors, fraud, or other illegal
acts that are immaterial to the financial statements or to major programs. However, we will
inform the appropriate level of management and governing body of any material errors and
any fraud that comes to our attention. We will include such matters in the reports required
for a Single Audit. Our responsibility as auditors is limited to the period covered by our
audit and does not extend to matters that might arise during any later periods for which we
are not engaged as auditors.
City of Beaumont Page 4
Engagement Letter
Management is responsible for making all financial records and related information
g P g
available to us. We understand that you will provide us with such information required for
our audit and that you are responsible for the accuracy and completeness of that information.
We will advise you about appropriate accounting principles and their application and will
assist in the preparation of your financial statements, but the responsibility for the financial
statements remains with you. That responsibility includes the establishment and
maintenance of adequate records and effective internal control over financial reporting, the
selection and application of accounting principles, and the safeguarding of assets.
Additionally, as required by OMB Circular A-133, you will prepare the summary of prior
audit findings. This schedule should be available for our review on December 30, 1999.
We understand that your employees will assist us with the tasks outlined in our proposal as
they did in the previous year.
The workpapers for this engagement are the property of Gayle W. Botley & Associates and
constitute confidential information. However, we may be requested to make certain
workpapers available to various federal and state funding agencies providing grants or
contracts pursuant to authority given to it by law or regulation. If requested, access to such
workpapers will be provided under the supervision of Gayle W. Botley & Associates'
personnel. Furthermore, upon request, we may provide photocopies of selected workpapers
to various federal and state funding agencies providing grants or contracts. These various
federal and state funding agencies may intend, or decide, to distribute the photocopies or
information contained therein to others, including other governmental agencies.
We expect to begin our audit with interim work in August, 1999 and to issue our reports
prior to January 18, 2000.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such
as report reproduction, typing, postage, copies, telephone, etc.) except that we agree that our
gross fee, including expenses, will not exceed $ 99,200 . Our standard hourly rates vary
according to the degree of responsibility involved and the experience level of the personnel
assigned to your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation. In accordance with our firm policies, work may
be suspended if your account becomes 30 days or more overdue and may not be resumed
until your account is paid in full. If we elect to terminate our services for nonpayment, you
will be obligated to compensate us for all time expended and to reimburse us for all out-of-
pocket expenditures through the date of termination. The above fee is based on anticipated
cooperation from your personnel and the assumption that unexpected circumstances will not
be encountered during the audit. If significant additional time is necessary, we will discuss it
with you and arrive at a new fee estimate before we incur the additional costs.
City of Beaumont Page 5
Engagement Letter
Government Auditing Standards-1994 Revision requires that we provide you with a copy of
our most recent quality control review report, which was provided to you previously.
We appreciate the opportunity to be of service to the City of Beaumont and believe this letter
accurately summarizes the significant terms of our engagement. If you have any questions,
please let us know. If you agree with the terms of our engagement as described in this letter,
please sign both enclosed originals and return one to us.
Very truly yours,
l
Gayle W. Botley & Associates
RESPONSE:
This letter correctly sets forth the understanding of the City of Beaumont.
Only one signature required.
By:
Title:
Date:
By:
Title:
Date:
i
Council Agenda Item
City of Beaumont
TO:~ City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Ingrid Holmes, Public Health Director
MEETING DATE: August 10, 1999
AGENDA MEMO DATE: July 30, 1999
REQUESTED ACTION: Council review and consideration of report on EMS System
Needs an analysis of alternatives
RECOMMENDATION
The administration will be presenting a recommendation to council based on the attached
report.
BACKGROUND
In October 1998, the City of Beaumont was informed that American Medical Response
Ambulance, Inc. was withdrawing its services of providing two supplemental units to the
system. This decision left the City with 3 medic units to cover 9-1-1 calls rather than 5. As
a result, recognizing the need for additional units, the administration was permitted to add one
additional unit. After reviewing the response times of the system over the past 7 months, the
administration recognizes the need to add additional service to the system. Attached is a
detailed report on EMS system needs and analysis of alternatives.
BUDGETARY IMPACT
Each alternative provides the cost for implementation.
PREVIOUS ACTION
Through administrative directives, the 4th unit was added. The FY 2000 proposed budget
maintains the funding for the existing level of service to help to increase the service of the EMS
System.
SUBSEQUENT ACTION
After council reviews the various alternatives and has the opportunity to inquire about the
current situation, staff will provide a recommendation at the August 17, 1999 council meeting.
RECOMMENDED BY City Manager, Public Health Director, and Finance Officer
08/06/1999 07:55 4098409895 OCCMED SYSTEMS IH PACE 01
Memorandum
To: Stephen Bonczek = -
City Manager, City of Beaumont
Ingrid Holmes,Director
City of Beaumont Health Department
David Phillips,Manager
Beaumont EMS
From: Bill Novelli, Jr. MD,MPH, FACEP
Medical Director BEMS
Date: August 5, 1999
Subject: Fifth MICU: contracted unit vs. city owned
MICU Staffing: Two paramedics vs. one paramedic and one EMT
On the above two subjects I could wax eloquently and loquaciously. However, I will briefly
summarize my thoughts, considerations and recommendations. My input is from a medical and
patient care perspective only. I do not purport to understand the intricacies of the Beaumont City
government or the polemical and difficult decisions its representatives must make. My
responsibilities as Medical Director of BEMS as described by Chapter 773 of the Health and
Safety Code of the State of Texas require I am acutely involved-in and responsible-for all aspects
of emergency services. It is from this position I speak.
Before I review the two topics I want to note the following. I am committed to assist the City of
Beaumont whatever the decision. What follows are my perspectives on the possible alternate
scenarios being discussed. Obviously, staying with BEMS personnel only and adding a new
MICU would be the easiest for all involved but also the most costly. On the otherhand, contract
units with staffing changes will present the greatest challenge from my standpoint. However, I
will always work to provide the highest level of emergency services to the citizens of Beaumont.
08/06/1999 07;55 4098409895 OCCMED SYSTEMS IH PAGE 02
Fifth MICU: contracted unit vs.city awned
BEMTfound itself in a similar situation a few years previously. Then,- as now,-:budgetary
constraints compelled us to review all staffing options. The City of Beaumont entered into
contract arrangements with two private carriers. These services were to operate using the
policies, procedures and protocols developed by BEMS. The history of this experience is replete
with non-compliance, administrative and performance errors, and. much more. After two years,
none of the personnel skills and level of training were consistent with our continuing education
requirements, duality field performance or skills requirements. The system "chugged" along
with moderate difficulty and disparity in the degree and quality of services delivery. Should the
City of Beaumont enter into new contractual agreements with private providers, the contract
must focus on these known problem areas.
In the event such a contract is written, I believe the dual Medical Director issue will not be easily
solved. It will be very difficult for the "medics" to serve two masters. It is also unlikely that the
Medical Director of the private service will willingly forgo control and direction, as I believe
he/she cannot forgo liability and responsibility. This will need to be investigated by our
attorneys.
My preference is a fifth city-owned unit. This is partially selfish, as the workload will be similar
to what it is now. The admission of a private service will markedly increase my workload and
that of BEMS, in general.
MICU StaMn.g: two paramedics vs.one paramedic and one EMT
For many years, the citizens of Beaumont have enjoyed an excellent EMS system providing two
paramedic MICU staffing. Additionally, BEMS paramedics are trained far and beyond
minimum state requirements. In fact, the skills of our paramedics are generally equal to the
better systems throughout the US.
Because of our current excellent BEMS management and clinical coordination, we have been
able to provide state-of-the-art care. This translates into lives saved and injuries reduced in the
more serious accident and illness scenarios. My understanding is that serious consideration is
being given to staffing the MICUs with one paramedic and one EMT. Although there is not any
documented, double-blinded, academic studies on this issue, the consensus among EMS medical
directors and professionals is that two paramedics are far superior.
08/06/1999 07:55 4098409895 0CCJ4ED SYSTEMS IH PAGE 03
In the case of BEMS, our two paramedic staffing; allows us to include significant advanced, life-
saving; procedures that we otherwise will not be: able to offer.a from the current system allows only
BEMS to activate the Trauma Team at St. Elizabeth Hospital
save ea number of lives. Some of these capabilities will be lost with-one EMT and one
paramedic MICU coverage. Will this matter? What difference does it really make? Won't
ninety-plus percent of the calls be unaffected? The answers are not known specifically.
However, decreasing the staffing to one EMT and one paramedic versus two paramedics on the
MICUs will sometime, somewhere make a significant difference. The most likely scenarios
include mass casualty incidents such as multiple vehicle, accidents, multiple victim gunshot
wounds,bus accidents, and others. The incidents will probably be few,but notable.
In summary, I am committed to provide Medical Direction under any scenario chosen by the
City of Beaumont. I*just want to have it understood that this city has a first-rate, superb EMS
system. Our current system provides a fail-safe mechanism when an additional paramedic is
needed immediately. In essence, this dual CO*V('ragC is our "safety-net". We have a jewel that
protects our city's residents in an exemplary manner and 1. strongly recommend we implement a
fifth, full-time,MICU staffed with two paramedics. As Medical Director, I would not be honest
if I said we would still have the same quality and depth of cart and capabilities with the changes
discussed above.
I look forward to working with you to continue.our proud tradition of providing EMS excellence.
I am happy to meet with you to discuss this situation further.
Thank You
Council bans skate Under the ordinance, skaters
would be prohibited from skat-
boarding in 8 places ing at the theatre, Tyrrell His-
torical Library,City Hall,Beau-
BEAUMONT - The City mont Public Library,Civic Cen-
Council Tuesday banned skaters ter, Police and Municipal Court
from several municipal proper- Building, the Art Museum of
ties citing safety concerns. Southeast Texas and the Texas
The decision was one of sev- Energy Museum.
eral the council approved dur- Violators could be fined as
ing their weekly meeting held much as $500.
Tuesday at City Hall.
Council members also voted to
allow the Guest Inn Hotel, 2525
N. 11th St., to be able to lease
their banquet rooms and ordered
the demolition of the Lamar The-
ater,3700 Highland Ave.
The council voted on July 13 to
close the hotel due to a faulty
alarm system and numerous fire
code violations.Fire officials have
inspected the banquet rooms and
reported no fire hazards.
City Manager Stephen Bon-
czek told council members the
city also has received complaints
about skaters damaging public
property with their skates and
skateboards, especially at the
Julie Rogers Theatre.
City Council earmarks $ 1 .8 million
on
for library, $1 million for YMCA gym
By JEORGE ZARAZUA the last three months, pitting
THE ENTERPRISE Mayor David Moore and
council members John Davis
BEAUMONT — After a and Bobby Patterson against
sometimes contentious Becky Ames, Andrew Coki-
debate, Citv Council decided nos, Guy Goodson and Dr.
4-3 Tuesday to accept their Lulu Smith.
new city manager's first Tuesday, Moore said Bon-
major recommendation, allo- czek's recommendation was
eating $1.8 million for a new "not fair or ethical," and Mayor Moore
library and $1 million for a "incomplete."
new YMCA gym. Bonczek defended his rec-
Earlier this year, the coup- ,
cil had discussed spending o is facing a facing t saying the city
$1.8 million on the proposed deficit in next
year's budget,makin
i t
diffi
-gym and fitness center at the
-
cult to build a library with-
L.L. Melton YMCA and $1 out the federal funds.And,he
million for the library branch noted, there still would be a
in south Beaumont.
It had been a hot topic for COUNCIL, page 6A Becky Ames
COUNCIL : Government must approve both allocations
Continued from page 1A "I'm appalled at this recom- the end of Tuesday's meeting.
mendation," she said. "It feels "But I had to fight for what my
sizable allocation to the YMCA. like a slap in the face that this constituents wanted."
"I'm not going to apologize council,this staff,this adminis- The new library branch
to this community or to you for tration would change these fig- would be built at the corner of
recommending $1 million for a ures." Sarah and Fannett streets. The
new gym so that you can have Ames said, however, that she gym would be built next to the
poor children play basketball," had always believed a larger existing Melton center, 3455
Bonczek said. amount should go to the library Sarah St. .
Patterson, a vocal supporter over the YMCA gym. Andy Teal, chief executive
of the YMCA,countered that the "I just wanted to say I didn't officer of the YMCA of Metro-
new facility would be more change anything,"she said."I've politan Beaumont, said he was
than just a basketball court. It been saying this all along. disappointed by the council's
also would provide children "It's just a difference of opin- decision, but grateful they did
with after-school programs and ion," she added. "I think we earmark some money for them.
other athletic activities, she need to agree to disagree." "They just didn't give us
said. After the vote, Patterson enough to do what we hoped to
"I'm very saddened that the requested a disparity study to do,"Teal said.
majority of you don't feel that determine how much money Both allocations Tuesday
way,"she said. has been spent in different have to be approved by the U.S.
Patterson also took excep- wards of the city in the past 10 Department of Housing and
tion with Bonzcek's recommen- years. Urban Development before any
dation, which she indicated "I knew I guess when I came money can be distributed. The
went counter to previous coun- here that the votes were stacked process could take more than 90
cil wishes. against me," Patterson said at days.
• CITY OF BEAUMONT FOCUS ON THE
ISSUES
REPORT NO. 2 STEPHEN J. BONCZEK, CITY MANAGER
July 19, 1999 to August 6, 1999
INSIDE THIS ISSUE: ECONOMIC DEVELOPMENT conformance with state strategy to expand
service at Ports in Texas. The widening of the
ECONOMIC DEVELOPMENT COUNCIL access to the Port of 200 feet will allow for
COUNCIL TYRRELL PARK...............2 C two-way traffic. They are reviewing a source
POLICERIDEALONG .............2
COLLECTION OF DEMOLITION On July 21, 1999,the Executive Assistant to to use the dredge material. This widening is
EXPENSES-LIEN ON THE the City Manager and I attended the Chamber an important project based on safety concerns
PROPERTY E.................2 n' g with congestion created by large ships
LANDFILL SPACE.................3 of Commerce Economic Development Council
CURBSIDE RECYCLING............3 traveling in the relatively narrow access way.
JOHN LABRIE PRESENTS! .........3 meeting at the Mobil Oil Refinery. I had the
SOUTHEAST TEXAS AUTO THEFT opportunity to meet representatives from With a wider and deeper channel,companies
TASK FORCE.................3 Mobil and business communities at this can ship more with the heavier loads.
WEED AND SEED PROGRA
.....................M........* meeting. The Mayor was also in attendance
MIS ADVISORYTEAM .............I representing the City of Beaumont. There was also a presentation on the proposed
MEETING WITH DR.CARROLL Texas State Veterans Home. There is an
THOMAS............... opportunity for the City Beaumont to
EXECUTIVE TEAM MEETING There was a presentation on what is happening pp �' �'
.............................° at Mobil Oil with projected expansions and compete for the site of the Texas State
PAR TNERSHIP IN GO VERNANCE Veterans Home which provides assisted living
MEETING projects at the plant. There was no
.................. .
•.•..••••° information presented on the impact of the facilities for veterans disabled by age,disease,
SEIUMEETING...................s or other reasons that are incapable of earning a
RELOC.4 TING ACTIVITIES FROM Exxon/Mobil merger other than the name
FAIRPARK ...................S change. It appears that as the Beaumont living. It will be a full care facility. A site
APPRAISAL ROLL .................S confirmed with ownership is necessary in
BEA UMONTART LEAGUE .........S operation for Mobil is one of its most
MAURINE GRAYLEADERSHIP 2000! s productive and profitable that it will continue order to apply to the Texas Veterans Land
SANTA FE DERAILMENT ..........6 to operate,although there may be some Board who will approve the project. It is 160-
BEAUMONT PUBLIC HEALTH
DEPARTMENT WALK TEXASI changes once the merger is complete. Mobil's 170 living units at a cost of approximately$5
WALK TEXAS!PROGRAM......6 four key areas that will be addressed in the million with 50 employees on a projected site
BLOOD DRIVE....................6 of 20 acres. The concern is that there are 20
NEWFIRESTATION...............6 future are: Environmental Regulations,
CURRENTAND FUTURE PROJECTS.6 Deepening and Widening the River Channel at acre sites but the cost may be prohibited in
MEETINGS.......................d the Port,Tort Reforms,and addressing the certain areas of the City. The County
difficulty in getting air permits. Commissioners Court is committed to assist
the City in this endeavor as there are three
EXECUTIVE OFFICES There was discussion of the navigational hospitals/Veterans Clinics already in
City of Beaumont improvements feasibility study to deepen Beaumont with a significant number of
and widen the Port. There is funding by the veterans. The City would be very competitive
Navigation District for the first year of this in a review process.
Stephen J.Bonczek $10 million study. The Port will be paying
City Manager 60%with local contributions at 40%of the The deadline for an application is August 15,
Kyle Hayes which would allow the U.S.Department of
Executive Assistant to the City 10 million projected cost. There is$4
ty million of local match that needs to be Veterans Affairs to make decisions on
Manager appropriations for the construction ant
Angela Thomas addressed. The County has committed to 1/3
Administrative Assistant of the local cost and the Navigational District programs. There will be a request for proposal
Barbara Otto $350,000. There is a need for approximately process that will allow local governments in
Administrative Assistant $2.3 million to be identified for this four-year target areas of the state to make applications.
Karen Lewis study. The Port is using its property tax All proposals will be reviewed by the Texas
Clerk III revenues to allocate to this project. There is Veterans Land Board and the General Land
currently no state of Texas funding,although Office Real Estate Appraisers. Proposals will
the deepening of the Port from 40-45 feet is in be evaluated to identify site characteristics
established by U.S.Department of Veterans
FOCUS ON THE ISSUES
Affairs and recommended b the State Page 2
y littering, vending,sound and speed Manager and Council on the results of
Association of Veterans Home. There
will be a site inspection b a team and restrictions. The idea is to inform these efforts that will be initiated August
y individuals that may be new to the park 8 1999.
state representatives in each project. site or to remind those that have
Each site will be scored and ranked
according to that process. There is a very Participated in the Sunday activities n
extensive criteria for site selection that ry the past of the rules and that they will be POLICE RIDE ALONG
enforced. There will be approximately
will be used by local governments to 2,000-3,000 flyers printed for On July 17, 1999, I had an opportunity to
select the most appropriate site. The
Administration will be working with the distribution, do a ride along with the police prior to
Chamber of Commerce and County meeting Officers at roll call. I rode with
Commissioners in reviewing viable sites der the direction ectiion�of Lt. Manning t do blle to view all Steve Peas of a and was
gned
and when further information is available traffic enforcement with radar and also activi the areas of the City with
it will be presented to Council for your have the radar enforcement trailer to doing n The
I nt j b of keeping the
ut
review and consideration. show the driver how fast they are gong streets safe and secure. There were some
g
as a warning device to slow traffic speed traffic stops and assistance with burglar
TYRRELL PARK in the park. There will also be officers suspects at a business off Washington
stationed at the intersection to distribute Boulevard and other observations of
On Sunday,August 1, 1999 I visited flyers to vehicles. There will be community problem areas. I was very
Tyrrell Park along with the Parks and Warnings issued if voluntary compliance impressed with the professionalism,
Recreation Director, Police Chief, with park rules is not achieved. There teamwork and dedication to service that I
Councilmembers Bobbie J. Patterson, will be officers also available to ensure observed among the Officers on duty.
and Mayor Pro Tem John K. Davis, that cars are not parking in the grass There was good back up and police work
Police Lt. Manning,and Mr. Guillory, areas of the park. being done throughout the City.
Tyrrell Park Resident to observe the
Sunday in the Park activities. As you are The visitors will be directed to the park I will periodically do a ride along with
aware, Tyrrell Park has for the past few on either side of the main building in the police to stay in contact with potential
years been a gathering place for young gravel lots(former recreational vehicle problem areas in the City and to gain a
adults to meet and take advantage of the sites). There will also be officers better understanding of the resources
amenities and environment at Tyrrell stationed in parking areas to monitor needed by the Police Officers to do their
Park. There have been concerns visitors attempting to bring alcohol into jobs effectively. As part of an effort to
expressed regarding the number of the park. The Sunday in the Park increase understanding of the Police
vehicles and persons parking improperly activities normally diminishes by the end Department's operations, I also had the
on park property,speeding in the park, of August prior to Labor Day. opportunity to meet with the Police
loud music eminating from cars, vendors
Union Representatives on July 20, 1999
selling food and products,drinking A future action that is planned for along with the Human Resource Director
alcohol and potential underage drinking, completion by the end of August, 1999 is and Executive Assistant to the City
and other activities that have disrupted the installation of the poles and cable Manager. There was very good
the family environment of this historical around the perimeter of the grass areas in discussion of issues of concern to Police
park site. front of the pavilion to ensure that there employees and their thoughts on ways to
will be no vehicle parking. The result of improve law enforcement efforts in the
After reviewing the situation and these efforts will be to ensure a safe and City of Beaumont. I will continue to
discussing potential actions that the enjoyable experience at Tyrrell Park for meet periodically with the Police Union
Administration can take to restore this People of all ages and families enjoying Board members to maintain open
park for use by young people, families, the facilities. This will be a cooperative communications and resolve issues.
and to minimize disruption to golfers,the effort between the Police,Parks and
Police Chief has developed an action Recreation Department,and the City
plan to be implemented August 8, 1999. Manager's Office. COLLECTION OF
The Police Department will be The police will be alert to visitors that are DEMOLITION
distributing flyers on Sunday August 8, unable to remain at Tyrrell Park going to EXPENSES-LIEN ON THE
1999 to any car coming into the grass other parks or open space areas within
area in front of the main pavilion. The the City to ensure that safety,security PROPERTY
flyer(attached), lists the park rules which and city ordinances are not violated.
include no firearms,drugs,alcohol, The City Attorney has addressed the
A report will be provided to the City issue of collection of demolition
FOCUS ON THE ISSUES
expenses through a lien on the property. Page 3
In 1997, the Legislature amended the Drainage District 6 and Goodwill
regulation concerning municipal control Industries. Landfill revenue and expense JOHN
of dangerous structures. 1 am Providing data shows that there is an annual CABBIE
COPY of the summary g revenue shortfall in fiscal year 1998 of PRESENTS!
for Council's review. of the state statue $362,000 and in fiscal year 1999
Projected at$352,000. If the waste I would like to recognize John Labrie,
It is my intent to commence collection hauled by paying customers is increased
efforts to recover money spent b the by Paying 100 cubic yards per year, it Clean Community Director for being
y would generate$500,000 annually selected to make a presentation at the
City in the demolition of dangerous
Third Annual Solid Waste Planning and
structures. without any additional operating
The state law does allow the g Management Symposium
City to file"Notice of Lien"to record in expenses. This would reduce the useful o on July 30,
1999. John's presentation will be on the
the Office of the County Clerk. The life s. the landfill from 23 years to 20
notice must contain the name and address Labrie Management Philosophy. John
years. will be addressing issues such as
of the owner, a legal description of the
managing Political
real roe The Clean Community Director has g g the ioa process,managing
Property rty upon which the building recommended that the City solicit change,professional growth and
that was demolished was located,the contracts for waste disposal for a
amount of the expenses incurred b the development,stress management,
municipality and the balance due. The maximum of 100,000 cubic yards financing systems of equipment,
customer relations and other areas. John
lien is valid against all roe annually. In essence the City would be
property rty that is selling three years of useful landfill space P is a dent of herSolid Waste Association
not homestead property. Generally for$10 million. The Administration is in rest
speaking,these dangerous structures are of North America(SWANA .
not occupied and,thus, would not the Process of reviewing this proposal to 1 would
like to commend John for his
constitute homestead. determine feasibility. A formal professional commitment and recognition
presentation will be made to the Council
The state statue also allows the use of the of S WgNA of his accomplishments in
at a future budget review or work the Solid Waste field by requesting his
hearing officer or a panel of citizens to session. presentation.
conduct the hearing instead the City
Council. This is an alternative that is CURBSIDE RECYCLING
being reviewed in order n provide an would also like to congratulate John
Labrie I for being honored with the
independent appeal process for property Another issue under consideration is a ahrd,b Works Leader of the Year"
owners that are facing a demolish lien curbside recycling fee per household. American Public Works
situation. as chapter of the
Based on 32,600 residential customers was one of three award winners. He was
Association. He
and a projected fiscal year 2000 cost of nominated for his ability to develop
LANDFILL SPACE approximately$283,000 minus projected programs
revenue from the sale of material of such sdev]op entofthe cety,es t results
The Clean Community Director has been $24'000 is approximately$259,000 curbside recycling
working on various initiatives to generate which results in a charge of$.66/month education compoent gway to go John!and its ublic
increased revenues for the Solid Waste Per customer. This fee if, implemented
fund to ensure a ro mate monies are Would be charged to all households
available for operational and capital iecycle. s of whether they actually SOUTHEAST TEXAS
needs for the future. A review has been recycle.
made of the feasibility of selling landfill In August 1989,
space to increase revenues. the monthly solid waste AUTO THEFT TASK
fee was set at$10.08, in February 1995 it FORCE
The Clean Community Department has was increased to the current rate of
essentially had deficit budgeting for the $10.85. If there was a solid waste rate The City Beaumont has been awarded
past two years. In order to increase increase crease of$.66/month to the current a$400,000 0 grant from the Texas Auto
revenue without rate increases,the City $10.85,the new rate of$11.51 would Theft Prevention Authority Fund in order
can sell landfill space to other ty ensure that the recycling program is self to continue the Southeast Texas Auto
communities 11 organizations. Currently, sufficient. This is another issue that is Theft Task Force which is staffed with
only
communities
of the waste entering landfill is being reviewed by the Administration for investigators from Beaumont,Port
charged disposal fees. feasibility and will be discussed Burin a Arthur,Jefferson County and Orange
82%is hauled b city The remaining future budget review or work session. County.
nonpaying led by c ty santdizens, h' The task force conducts auto
theft investigations and inspects
businesses that deal in auto parts and
salvage. The unit also administers auto
theft prevention programs and provides
FOCUS ON THE ISSUES Page 4
educational programs that inform the departments that are represented in share more information with Council as
public about auto theft prevention. The particular areas of service involve a the program is finalized.
current award provides funding for an majority of computerization throughout
additional investigator for the unit as the the City and the computer knowledge of The Executive Team will also be
task force enters its 8th year of operation. each individual will provide sound focusing on developing a strategic action
The city in-kind match for the program is decision making. plan for fiscal year
$82,416. According to the budget,"In- 2000 that will be shared with Council
Kind"match for the City involves MEETING WITH DR. prior to the October 12, 1999 Partnership
equipment,such as vehicle leases, is in Governance
$62,500 with approximately$25,000 for CARROLL THOMAS meeting.
necessary supplies. I would like to
commend Chief Scofield for his On July 26, 1999,the Executive PARTNERSHIP IN
continued commitment and effort to Assistant to the City Manager and myself
support this important program to reduce had the opportunity to meet Dr.Carroll GOVERNANCE MEETING
the amount of auto thefts in the City. Thomas, Superintendent of the Beaumont
Independent School District(BISD). It Vicky Holloman,Human Resources
WEED AND SEED was a productive meeting to discuss Director from Exxon/Mobil Oil
issues of concern and future collaboration Corporation has agreed to facilitate the
PROGRAM between the City and BISD. There may October 12, 1999 Council/Administration
be an opportunity for the City to have Relationship-Partnership In
The City was awarded a grant from the available the use of the school facilities Governance Meeting. Ms. Holloman has
Executive Office of Weed and Seed for for recreation programs under certain an extensive background in facilitation,
the fiscal year 1998 to implement this conditions. This will be explored further team building and human resource issues.
program in the Charlton Pollard with the Parks and Recreation Director The only concern would be if there are
Neighborhood. The police department is and BISD staff. I plan to periodically unexpected issues that occur based on the
responsible for the weed portion of the meet with Dr.Thomas and keep open October I effective date of the
program and was allocated$75,000 to lines of communication to resolve any Exxon/Mobil merger. The site for this
reduce drug trafficking in the problems that may occur. Dr.Thomas meeting will be at the Holy Family
neighborhood. As of July 8, 1999,the was very appreciative of the relationship Retreat Center located in the City of
police department has arrested 62 persons With the City and the services provided Beaumont. Lunch will be available at
for Possession and/or Delivery of a and the support of the Police Department 11:30 a.m.with the facilitator to do the
Controlled Substance and have 30 and City Council. introductory section of this meeting at
additional cases that are pending. approximately 12:15 p.m.to 12:30 p.m.
Additional funding has been requested EXECUTIVE TEAM It is therefore important for Council to be
for fiscal year 1999 in the amount of timely at this meeting so that the program
$50,000. This program provides money MEETING can proceed as planned. The goal is to
for paying informants,buying drugs, finalize this meeting at 5:00 p.m.by
leasing vehicles,and cellular phones to As previously mentioned,the Executive achieving concensus on a strategic action
properly perform police drug Team will be having a Leadership plan for the FY2000 budget year.
enforcement activities. meeting on team building and developing
an organizational vision,mission and There will be a full luncheon meal
MIS ADVISORY TEAM guiding principles. Michael Clayton, provided consisting of a meat entre,
Executive Director of the Better Business vegetable,rice and potatoes, fresh salad
Bureau has agreed to facilitate this and bread. The entre will be one of the
The Finance Officer and the MIS special meeting at the John Gray Center, following: chicken,barbeque brisket,
Director are developing a Management Lamar University on August 27, 1999. I ham,roast beef or salsbury steak. There
Information Systems(MIS)Advisory had the opportunity to meet with Mr. will also be snacks of cookies,chip/dip,
Team comprised of the Finance Officer, Clayton on Tuesday,August 3, 1999 to and soft drinks.
Public Works Director,Central Services discuss the agenda and materials to be
Director, Water Utilities Director,and provided to the Executive Team for this The Executive Team is looking forward
MIS Director. The purpose of the team is event. Mr. Clayton is a very experienced to this opportunity to meet with Council
to review proposed actions,policies and facilitator and trainer who operated his and further define roles,responsibilities
programs related to MIS to allow input own business providing this service prior and how to achieve increased operational
on the impact on departments and to coming to the Better Business Bureau effectiveness. Once a proposed agenda is
divisions. They will also annually review established, it will be shared with
the MIS five year strategic plan and also for Southeast Texas. I am very pleased
y g p that Mr.Clayton has agreed to share his Council to solicit your input and
make recommendations on funding for experience and facilitative skills to assist direction.
MIS projects. Each individual has served
and been active participants on previous the Department Directors and I in
defining a high performance team. I will
MIS Steering Committee. The
FOCUS ON THE ISSUES Page 5
SEIU MEETING environment for employees to realize Value is$4,097,257,524. The Market
their potential in contributing to the Value is$3,901,573,185. The 1999
improvement of the City. Gross Taxable Value is$3,876,331,695.
On July 21, 1999,The Human Resource The total number of accounts on the
Director,City Attorney and I met with RELOCATING property tax roll is 61,099. Of that
Gethrel Williams,a representative of the amount,24,152 have the Homestead
Service Employees International Union ACTIVITIES FROM Exemption. The 1999 actual Taxable
affiliated with the Value is$3,701,491,226. This is a 1.6%
AFL-CIO. The purpose of the meeting FAI RPARK increase over 1998 values which is less
was to discuss issues of concern to SEIU than what was projected for budget
and also to confirm and develop an purposes. The Budget Review Team has
understanding how the City will operate As you are aware,with the new proposed
Southeast Texas Entertainment Complex, adjusted revenues to reflect the actual
and interact with SEIU in the future. 1999 taxable values.
the YMBL and Coliseum and other
The City recognizes the value of activities will be relocated from Fairpark.
employees having representation The Administration has been BEAUMONT ART
regarding disciplinary matters,working soliciting ideas from the community on LEAGUE
conditions and other issues of concern how best to utilize the Fairpark grounds.
when interacting with management. The The Mayor recently received a letter
from the Beaumont Optimist Little On July 21, 1999, I attended a meeting of
City also recognizes the ability of League suggesting that this would the Beaumont Art League to discuss the
employees to file grievances. As the City impact of the new entertainment
be a good location to consolidate their
Manager I will be the final appeal step complex on the future of this
fields that are currently operating
for all grievances of any employee as a league at two elementary schools in Beaumont organization. Judge Carl Griffith was
.
member or being represented by SEIU. there along with County Commissioner
Because of the size of the parking area, Jimmy Cokinos to solicit from members
The City does not formally recognize there could be an expansion of the of the Art League their response and
SEIU as a bargaining agent for interest in being part of this project.
employees,but under Texas state law is program to place a senior league field, b
major league field,combined AAA There was ood attendance of members
required to allow them to represent the and productive discussion of the project
interest of the employees in matters of baseball/girl s softball field and a
combined AA baseball/girl's softball and the future of the Beaumont Art
discipline and working conditions. There field eague. There was no consensus on
was discussion of potential conflicts eld with four backstops abutting a whether the Art League wanted to move
g
between department policies and single-covered
for fo area of
grandstands each field and one large their total operations to the new complex
administrative polices,safety concerns in or to consider having a presence at the
concession stand,with a second level of
certain departments which will be visitor's center while still operating
reviewed with the affected department four scorekeepers overlooking the field.
p There will also be an opportunity for programs at their current location. They
directors. I support the right and did inquire what the plans the City had
obligation of employees to share practice fields. for the ultimate use of the Fairpark
information that they deem important to property. I responded that there have
maintaining positive and productive This league has 300-400 youth ages 6-18
g p p
that are participating on an annual basis. been many ideas suggested,but at this
working environment. It is equal opportunity recreation and has time,the Administration, Mayor and
many volunteers to help it function Council do not have definite plans on the
There was also a confirmation that when use of the site and facilities. I encourage
employees act as union stewards successfully. It was mentioned that
them to share their ideas on how to best
representing an employee in a grievance Fairpark was the original home of
P g g use this site to benefit the community.
matter,the will not be compensated b Spindletop League back in the 1950s and
Y P Y As the entertainment complex plans
the City f Beaumont. The City of 1960s. The Beaumont Optimist Little
ty become finalize, and there is a clear
Beaumont has taken valuable League has been operating continuously
for over 50 years. The Administration understanding of what facilities and
conciliatory action with SEIU by programs will be part of the project,there
providing dues check off for an will be reviewing the feasibility of this will be an opportunity for discussion at a
employee who desires to become a work session with Mayor and Council the
member. The Administration has discuss with Council at a future work
session. future use of the Fairpark property.
committed to working in a cooperative
manner to ensure that the rights of SEIU APPRAISAL ROLL
for representation and employee rights
are maintained according to law. MAU R I N E GRAY
The City has received the appraisal roll LEADERSHIP 2000!
This was a positive meeting with useful for the City of Beaumont from the Chief
information shared by both sides with the Appraiser of the Jefferson County
ultimate goal of maintaining a work Appraisal District. The 1999 Gross Maurine Gray,Director of Community
FOCUS ON THE ISSUES Page 6
Services has been accepted in the of Police Chief Tom Scofield,and Fire BLOOD DRIVE
Leadership Southeast Texas Class of Chief Micky Bertrand in effectively
2000. Maurine had the opportunity to deplaying personnel at the incident site.
City of Beaumont Blood Drive is
participate in Leadership Beaumont in scheduled for Fridy,August 27, 1999
1972. Leadership Southeast Texas is a BEAUMONT PUBLIC from 8:30 a.m.- 12:30 p.m.and 1:00
regional executive issues forum. Each HEALTH DEPARTMENT p.m.-4:00 p.m. in the Civic Center
year the group consists of approximately meeting room. The Chairperson, Kyle
50 members from Chambers,Hardin, WALK TEXAS! WALK Hayes is encouraging all employees and
Jasper,Jefferson,Liberty,Newton,
Orange,Tyler counties and the Bolivar TEXAS! PROGRAM members of Council that can to donate a
Peninsula. It is a program of the pint of blood which may save up to three
Partnership of Southeast Texas. Recently,the Beaumont Public Health lives. There will be free t-shirts and
Department implemented Walk Texas! refreshments for each donor. If
I am leased that Leadership Southeast i you have any questions,please contact
P P Walk Across Texas!,a community-based Executive Assistant to the
Texas has approved Maurine as a program aimed at promoting the health of Kyle Hayes,
for the 2000 program. I look City Manager.
participate P g Texans by increasing awareness and
forward to Maurine sharing what she has opportunities for individuals to engage in
learned from this Leadership Program regular physical activities, including NEW FIRE STATION
with the Executive Management walking. This program was originally
Teamand Council. developed by the Texas Department of The Grand Opening for Fire Station#3
Health Diabetes Council and the will be held on September 3, 1999 at
SANTA FE DERAILMENT University of Texas School of Public 2:00 p.m. The address is 805 Woodrow
Health,as a way to help prevent or (comer of Kenneth and Woodrow).
On Thursday,August 4, 1999 at 4:41 manage a variety of chronic diseases,
p including diabetes. Once the program CURRENT AND FUTURE
m.25 cars F a racks et train derailed was developed, local health departments
on the Sante Fe tracks between Piney were asked to review the tools provided
Point and Sherwood,and Piney Point and and to use the information as a"catalyst" PROJECTS
Plant Rd. Beaumont Fire,the Red Cross, for developing walking programs in their
DPS, Sgt. R.J. Smith and Officer L. communities. ADMINISTRATION
Jardine responded. The command post
was stationed near the tracks on Piney Executive Team Meeting
Point off Helbi on the east side. The Health Department has been very � g
g successful in implementing this program Council/Administration
According to Sgt. Smith the tank cars in our community. Walk Texas! Walk Relationship-Partnership in
were carrying LPG residue,(an Across Texas! was first introduced as one Governance Meeting
approximate 200 gallons of Butane per the components of the Departments FY2000 Proposed Budget
tank car)and one tank car carrying foam Administrative Reorganization
Worksite Wellness Program. In July,the g
insulation, chemical abbreviation MDI, program was expanded to include a 0 Ethics Guidelines/Training
which is a class 9 hazardous material. "Wednesday Walkers"Program at 0 Shared Services/Facilities-City,
The first cranes began arriving at about Parkdale Mall. Because of the success of County and School District
11:00 p.m.that will be used to right the the Health Department s program,it has All America Ci nProgram
cars. Units were stationed at Piney Point been selected by the University of Texas Review
at Helbig, Sherwood at Tram,Clover Cr. at Austin,Department of Kinesiology 0 FY2000 Strategic Action Plan
at Pitney Point,and one unit will be at and Health Education,as a pilot program. ' Reorganize Administration for
Plant Rd at the Tracks beginning at 6:30 Economic Development
a.m. The following streets were The Health Department's Walk Texas! 0 Southeast Texas Entertainment
evacuated: Cumberland,Acadia Ln., program will be presented to other state Complex
Stanford,Bamboo,and parts of Piney Ci Manager-six month
sites as a model program. h' g
Point. performance evaluation
I want to recognize the Leadership of process/format
Sgt. Smith also notified the Mayor of the Benchmark Beaumont
Ingrid Holmes,Public Health Director
situation. As of 11:00 p.m. everything and staff support for the success of this performance with other Texas
was at a stand still,waiting on equipment excellent program. Let's all make Ingrid cities
to be brought in to right the cars and off- happy by doing some physical exercise at ' Downtown Revitalization
load the cargo. At the time of this report, least twice a week! Action Plan-Main Street
two evening patrol units were remaining 0 Improve visual appearance of
over and two traffic units. City-Beautify Beaumont
Increased maintenance,Code
I want to commend the quick response Enforcement
FOCUS ON THE ISSUES Page 7
• Neches River Development works projects LIBRARY
• Organizational vision,mission Delaware extension,Old
and guiding principles Dowlen, Franklin St.,North Review Sister City program-
• Citywide Strategic Planning- Major Dr. Washington Blvd. Beppu Japan
Community Vision Widening-Dowlen,College to Analyze feasibility of contract
• Management Audit of City Walden,High School ditch with county to provide free
Departments for library services to county
effiency/effectiveness HUMAN RESOURCES residents
• Establish citywide automated Southend Library Facility
citizen service request tracking Revise Performance Evaluation Expand Literacy programs
system System
• Develop city news letter and Finalize process for PARKS/RECREATION
determine cost effective performance pay-FY2000
distribution Quality and customer service Implement actions at Tyrrell
• Review current neighborhood training Park to control cars parking on
plans and develop action agenda Proposal for Employee Park property
Benefits/Insurance Review ways to improve golf
• Evaluate and revise course with increased fees
FINANCE classification/compensation
system FIRE
• FY2000 Proposed budget Assist labor negotiating team in
•
FYI 999 Audit process preparation for police/fire Explore financing alternatives
• FY2001 Program/performance negotiations for 800mhz radio system
budget format Review Employee Recognition Review feasibility of incentives
• Establish MIS Advisory Team Program for fire fighter EMTs to become
• Review issues related to paramedics
Geographic Information System CENTRAL SERVICES Review firestation facility needs
• Expand use of internet website -repair or new construction
to promote citizen/customer Assess customer satisfaction including Fire Training Center
interaction with Internal Services Complete redeployment of fire
• Ensure Y2K compliance is Evaluate feasibility of companies 3,6,and 11
achieved centralized communications Review and enhance firefighters
center training programs
CONVENTION& VISITORS Electric Deregulation 2002
BUREAU Identify city services that could CLERK
be analyzed for privatization
• Establish Beaumont Sports Review new phone systems with 0 Finalize relocation to new
Commission voice mail capability Municipal Court Facility
• Establish 2 Festivals for Develop/implement 0 Work with MIS to procure new
Spindletop 2001 comprehensive facilities imaging system
management plan 0 Improve Municipal Court
HEALTH Implement new work collections based on ticket
management and fleet software issuance
• Analyze alternatives for adding Develop offsite fleet fueling
fifth EMS unit and implement program CLEAN COMMUNITY
approved action Create inventory of all city
• Develop Quality Assurance owned property and Enhance efforts to maintain
Team to monitor clinical recommendation on disposition public areas and code
services enforcement of private property
• Implement Public Health Unit POLICE Evaluate feasibility of selling
• Update health related ordinances landfill space
• Review need for Northwest Review performance of
PUBLIC WORKS command station recycling program to increase
• Work with other area cities law participation,generate
• Implement major road/drainage enforcement agencies to additional revenue
projects-Concord, Folsom, establish a regional police
Hike/Bike Trail, Walden- training facility as alternative to
Drainage-Ector, Prince Lamar
• Increase use of citizen
involvement process in public
FOCUS ON THE ISSUES Page 8
MEETINGS
July 19, 1999 Planning&Zoning
Meeting
July 20, 1999 Police Union Board
Meeting
July 21, 1999 Small Business
Revolving Loan
Meeting
Fire Union Board
Meeting
Rotary
Economic Dev.
Council Meeting
Art League
July 26, 1999 Fairpark Coliseum Fast
Pitch Association
July 27, 1999 City Council Meeting
Melody Maids
Presentation
July 28, 1999 Rotary
Meet Presidents of all
Neighborhood
Associations
July 29, 1999 South Park
Neighborhood
Association Meeting
August 2, 1999 Meeting with Officers
of the Convention and
Tourism Advisory
Committee
August 4, 1999 Rotary
Meeting with Barbara
Knight, S.E.Arts
Council
August 5, 1999 Zoning Board of
Adjustment Meeting
08/02/1999 11:46 409-838-4206 CITY OF BMT:PARKS
PAGE 02
w
Pub+gad Ra�oatim
FOR YOUR SAFETY AND ENJOYMENT PLEASE OBSERVE THESE
PARK RULES:
NO FIREARMS
NO PUBLIC INTOXICATION
NO DRUGS
NO GLASS CONTAINERS
NO LITTERING
NO EXCESSIVE NOISE
NO ALCOHOL ALLOWED
NO VENDING OR PEDDLING
SOUND PRODUCING DEVICES ARE REGULATED
SPEED LIMIT 24 M.P.H.
VIOLATORS ARE SUBJECT TO FINEIARREST