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PACKET JUN 15 1999
CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL CO[JNCIL CHAMBERS JUNE 15, 1999 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Approve a change order to the contract for the exterior wall replacement at the North Aircraft Hangar at the Beaumont Municipal Airport B) Authorize the Water Utilities Director to sign wastewater discharge permit applications and monthly operating reports to the Texas Natural Resource Conservation Commission C) Accept water and sanitary sewer improvements constructed in Windsor Gardens, Section Three for City maintenance D) Approve a License to Encroach Agreement E) Authorize the acquisition of properties for the Neighborhood Revitalization Project tt F) Authorize the acquisition of properties for the Concord Road Improvement Project G) Authorize the filing of lawsuits i Consent Agenda Summary June 15, 1999 • Approval of minutes • Confirmation of committee appointments A) Approve a change order to the contract for the exterior wall replacement at the North Aircraft Hangar at the Beaumont Municipal Airport p � n�� ✓ 2 �a f ?, r:E�.. The original contract was awarded to Ram Steel Constructors, Inc. by the Council on April 6, 1999 in the amount of $25,300. Change Order No. 1 provides for the removal and replacement of deteriorated mansard framing in the North Aircraft Hangar. The cost of the change order is$3,300, representing a 13% increase. Approval of this change order increases the contract amount to $28,600 and extends the contract completion time by 14 days. B)Authorize the Water Utilities Director to sign wastewater discharge permit applications and monthly operating reports to the Texas Natural Resource Conservation Commission — 12- 977 The City of Beaumont Water Utilities Department's wastewater discharge permit expires October 1999. An application for a new term has been submitted to the Texas Natural Resource Conservation Commission. One of the new requirements for renewing a wastewater discharge permit is to have a City Council resolution authorizing the Director of Water Utilities to sign the wastewater discharge permit application and monthly operating reports on behalf of the City of Beaumont. A copy of the staff report is attached for your review. C)Accept water and sanitary sewer improvements constructed in Windsor Gardens, Section Three for City maintenance Final inspection of water and sanitary sewer improvements constructed in Windsor Gardens, Section Three was made by the Water Utilities Department. These improvements were found to be constructed in accordance with City of Beaumont standards. A copy of the staff memorandum is attached for your review. D) Approve a License to Encroach Agreement The agreement would be with Benito Ordonez for an encroachment of 3.20 feet for a distance of 59.80 feet into the Buchanan Street sixty foot right-of-way adjacent to Block Three of the Pine Cove Addition located at 4180 Bethlehem Street. The License Agreement protects the City from liability and provides a 30-day cancellation clause. There is a one-time fee of$500 for the License. A copy of the staff memorandum is attached for your review. E) Authorize the acquisition of properties for the Neighborhood Revitalization Project As part of the Neighborhood Revitalization Project, lots are being acquired in various locations throughout the City to provide decent, safe and sanitary housing for low and moderate income families. Property located at 2525, 2545, 2565 and 2585 Hebert Street and 3945 Garden Street would be acquired from Lula Langham Potter,et al for the appraised value of$14,000. The property was appraised by Aulbaugh and Associates. A copy of the staff memorandum is attached for your review. F) Authorize the acquisition of properties for the Concord Road Improvement Project 1) Property located at 1049 Delaware Street would be acquired from Rube Ozment in the amount of$6,160. 2) Property located at 1035 Delaware Street would be acquired from Rube Ozment in the amount of$2,950. The properties were appraised by Bishop Real Estate Appraisers, Inc. A copy of the staff memorandum is attached for your review. G) Authorize the filing of lawsuits 1) Authorization would be granted to file and prosecute a lawsuit against Eugene Sam, Jr. dba Tilman's Bar-B-Q to collect on a delinquent Small Business Revolving Loan should Eugene�Sam, Jr. fail to obtain approval for refinancing the loan and/or keep current in payments thereon. 2)Authorization would be granted for the filing and prosecution of a lawsuit by the City Attorney or his designee styled the City of Beaumont, a self-insured municipality and as subrogee of Michael L. Rogers v. Robert Jerald Cox in the County Court at Law# 1 in Jefferson County,Texas. A INTER-OFFICE MEMORANDUM City of Beaumont,Texas Central Services Department Date: June 11, 1999 To: Kyle Hayes,Interim City Manager From: Kirby Richard, Central Services Director Vt--- Subject: Exterior Wall Replacement-North Aircraft Hangar-Beaumont Municipal Airport COMMENTS Attached for City Council consideration is Change Order No. 1 to the construction contract for the above referenced project. The original contract was awarded to Ram Steel Constructors,Inc.by City Council on April 6, 1999,in the amount of$25,300. Change Order No. 1 provides for the removal and replacement of deteriorated mansard framing in the North Aircraft Hangar at the Beaumont Municipal Airport. The original contract stipulated that the galvanized metal panels attached to the mansard framing were to be replaced. Upon removal,it was discovered that the framing was deteriorated to a point that prevented the attachment of new panels. The cost of the change order is$3,300,representing a 13%increase. Approval of this change order increases the contract amount to $28,600. It is recommended that Change Order No. 1 be authorized in the amount of$3,300 to Ram Steel Constructors,Inc. for the removal and replacement of deteriorated mansard framing in the North Aircraft Hangar at the Beaumont Municipal Airport and extend the contract completion date by fourteen(14)days. Funds for this expenditure are available in the Capital Reserve Fund. n La City of Beaumont CHANGE ORDER 91 PROJECT: EXTERIOR WALL REPLACEMENT NORTH AIRCRAFT HANGAR BEAUMONT MUNICIPAL AIRPORT OWNER: CITY OF BEAUMONT P. O. BOX 3827 BEAUMONT, TEXAS 77704 CONTRACTOR: RAM STEEL CONSTRUCTORS, INC. P. O. BOX 12340 BEAUMONT, TEXAS 77706 On this the twenty fourth day o May, 1999, the following changes to the Contract documents are hereby made: Item#1 Due to the deteriorated condition of the existing mansard framing, it is agreed that the contractor shall discard said framing and install all new galvanized material. Existing stub supports shall be wire brushed to remove all surface rust and receive one coat of"Pre-Prime" and top coat with two (2) coats of DTM as manufactured by ICI DEVOE Coatings. Install stubs supports with new galvanized bolts. Fabricate all new sub-framing with cold rolled galvanized steel shapes to match framing which was discarded. All work shall be completed in accordance with the original Contract documents. Item 42 Furnish and install new eave flashing of 26 gauge steel, painted finish to match new wall system as selected. Install all flashing including all required closures and sealants. Item#3 Previous Contract Time of twenty (20) calendar days is hereby extended to thirty- four(34) calendar days to allow adequate time to accomplish the above described items. Previous Completion Dated of May 24, 1999 is hereby changed to June 7, 1999. Building Services • 1848 Pine Street • Beaumont, Texas 77703 • (409) 880-3792 • Fax (409) 833-9332 P.O. Box 3827 • Beaumont, Texas 77704-3827 ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25,300.00 AMOUNT OF PREVIOUS CHANGE ORDERS 0-00 TOTAL AMOUNT OF THIS CHANGE ORDER . . . . . . . . . . . . . . . . . . . . . . . . . . 3,300.00 ADJUSTED CONTRACT AMOUNT TO DATE . . . . . . . . . . . . . . . . . . . . . . . . . . 28,600.00 PERCENTAGE OF CHANGE -- THIS CHANGE ORDER . . . . . . . . . . . . . . . . . . . 13.0% PERCENTAGE OF CHANGE TO DATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13.0% ORIGINAL CONTRACT TIME . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 CALENDAR DAYS ADDITIONAL CONTRACT TIME -- THIS CHANGE ORDER . . 14 CALENDAR DAYS ADJUSTED CONTRACT TIME TO DATE . . . . . . . . . . . . . . . . . . . 34 CALENDAR DAYS APPROVED BY: M STEEL CONSTRUCT S INC. r N BUILDIN SERVICES SUPERINTENDENT CENTRAL SERVICES DIRECTOR CITY MANAGER Interoffice Memorandum City of Beaumont - Water Utilities/Administration Date: June 9, 1999 (saw/mem 099-mem.99) To: Kyle Hayes, Interim City Manager From: S. A. Webb, Water Utilities Direclep Subject: Council Agenda Item for Signature Authorization Texas Natural Resource Conservation Commission Wastewater Application & Monthly Operating Reports The City of Beaumont Water Utilities Department's wastewater discharge permit expires October 1999. An application for a new term has been submitted to the Texas Natural Resource Conservation Commission. One of the new requirements for renewing a wastewater discharge permit is to have a City Council resolution authorizing the Director of Water Utilities to sign the wastewater discharge permit application and monthly operating reports on behalf of the City of Beaumont. Please see Item Number two in the enclosed letter dated May 21, 1999 from the Texas Natural Resource Conservation Commission. It is, therefore, recommended that the City Council approve a resolution authorizing the Water Utilities Director to sign wastewater discharge permit applications and monthly operating reports. SAW/th Enclosure Robert J. Huston, Chairman R. B. "Ralph"Marquez,Commissioner x Yom, John M. Baker,Commissioner Jeffrey A. Sailas, Executive Director TEXAS NATURAL RESOURCE CONSERVATION COMM ISSION Protecting Texas by Reducing and Preventing Pollution May 21, 1999 CERTIFIED MAIL Mr. S.A. Webb, Water Utilities Director City of Beaumont P.O. Box 3827 Beaumont, Texas 77704 Re: Application to Renew Permit No. 10501-020 Issued to City of Beaumont Dear Mr. Webb: We have received the application to renew the referenced permit and it is currently under review. Your attention to the following items is requested before we can declare the application administratively complete. Please submit one original and four copies of the complete response(including a cover letter). 1. Item 2.e. on page 5 of the administrative report: You indicate that you are requesting to delete the monitoring requirements for arsenic and silver. To do this requires a major amendment. We need you to address the following to process this as a major amendment. Administrative Report • Revise Item 2.c. on page 5 to indicate a major amendment with renewal • Respond to item 2.e. on page 5 • Submit the requested information in Item 8.b. on page 11 through 15 • Submit the requested information in Item 8.d. on page 15 regarding the facility drawing • Submit the requested information in Item 8.d. on page 16 regarding facility photographs • Revise Item 10 on page 18 to indicate the proper application fee. You must submit the outstanding portion of the application fee • Respond to Item 11 on page 9 • Submit the requested information in Item 12 on page 10 • Revise Item 19 on page 12 Technical Report • Respond to all Items required for a major amendment P.O.Box 13087 • Austin,Texas 78711-3087 • 5121239-1000 • Internet address:www.tnrcc.state.tx.us printed on rtcyded paper using,ov k—d ink Permit No. 10501-020 Page 2 2. Signature page on page 21 of the administrative report: The application does not include a letter authorizing the Director to sign on behalf of an elected official. We will need a letter,signed by an elected city official, which authorizes S.A. Webb to sign the application, or we will need a new signature page, signed and notarized by an elected city official. 3. Under the EPA/TNRCC Memorandum of Agreement,applicants are required to fill out and return the attached Supplemental Permit Information Form. Please return the form,completed,with your response to this letter. Information required in this form is completely separate from the wastewater application and is not used by the TNRCC. Please address each item individually, do not refer to the wastewater application. 4. A preliminary technical review was performed by the technical staff and it has been determined that additional information is needed before the application can be declared administratively complete or technically complete. Please provide a complete response to each item identified in Attachment 1 of this letter. If you have any questions regarding Attachment 1, please contact Julian Centeno, Municipal Permits Team at(512)239-4608. Please submit the complete response,addressed to my attention by June 21, 1999. This will be your only notice requesting the information needed to renew the permit. If the requested information is not received by the given deadline, pursuant to 30 TAC Chapter 281, the application may be returned and dropped from our list of pending applications. If you should have any other questions,please do not hesitate to call me at(512)239-4561. Sincerely, Cory Hora Applications Team Wastewater Permits Section(MC 148) Water Quality Division cc: TNRCC Region 10, Water Program Manager w/attachment Julian Centeno, Municipal Team w/.attachment Mr. Christop M. Pasch, Alan Plummer & Associates, 6300 La Calma, Suite 400, Austin, Texas, 78752-3825 w/attachment c CITY OF BEAUMONT •••••• PUBLIC WORKS INTER-OFFICE MEMORANDUM Date: June 2, 1999 TO: Kyle Hayes, Interim City Manager FROM: Tom Warner, Public Works Director SUBJECT: COUNCIL AGENDA ITINERARY WINDSOR GARDENS, SECTION THREE CONLMENTS Final inspection of water and sanitary sewer improvements constructed in Windsor Gardens, Section Three was made by the Water Utilities Department. These improvements were found to be constructed in accordance with City of Beaumont standards. Therefore, it is recommended that these improvements be maintained by the City. Water and Sanitary Sewer Improvements: Lots 9 - 11, Block 1 Lots 20 - 29, Block 2 Windsor Parkway is a private street from the existing Windsor Parkway approximately 331 feet west to a proposed gate with reflective markers at end of roadway and Covington Court is a private street from Windsor Parkway approximately 305 feet south to and including the cul-de-sac. It is recommended that City Council pass a resolution accepting water and sanitary sewer improvements for City maintenance, contingent on filing of the final plat complete with proper filings of dedication of all rights-of-way and easements required on preliminary and final plats. ary, Tom Warner ��G RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT S. A. Webb, Water Utilities Director, be and he is hereby authorized to execute wastewater discharge permit applications and monthly operating reports on behalf of the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1999. - Mayor - A DELAWARE ST. 1 AMOCO 4'4>)�, PROOUCTION CO. 1 01,WINDSOR . GARDENS v. l SECTION THREE WELUNGTON W7NDW000 PLACE PLACE WEL UNCTON WINDSOR r ---�GARDENS L�! S►+ER,r1+N WINDSOR PARK PARK�FP11 - 1 � MARS L PLACE 1 L LOCATION MAP NTS WINDSOR GARDENS SECTION THREE M D INTER-OFFICE MEMORANDUM City of Beaumont,Texas Engineering Division Date: June 10, 1999 To: Kyle Hayes,Interim City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED APPLICATION FOR LICENSE TO ENCROACH COMMENTS Benito Ordonez has submitted an application for a License to Encroach onto the City's Buchanan Street right-of-way. The right-of-way is described as being adjacent to Block Three (3) of the Pine Cove Addition located at 4180 Bethlehem Street. A brick and frame building on slab is encroaching 3.20 feet for a distance of 59.80 feet into Buchanan Street right-of-way. A copy of the application, a plat depicting the encroachment, and comments from the utility companies and City departments with an interest in the easement are attached. The License Agreement protects the City from liability and provides a thirty(30)day cancellation clause. There is a one-time fee of$500.00 for the License to Encroach. It is recommended that a resolution be adopted authorizing the Interim City Manager to execute a License to Encroach Agreement with Benito Ordonez on an encroachment of 3.20 feet for a distance of 59.80 feet into the Buchanan Street sixty foot right-of-way adjacent to Block Three(3)of the Pine Cove Addition. Tom Warner -rP6 TW:JPC:ml Attachments ORDONEZ@ LICENSE TO ENCROACH SUBJECT BUCHANAN STREET YL R RIGHT-OF-WAY TA LOR = a �' 2 TRI W Lo =Z j �.� �, PARRY BLOCK 8 a J W LEM❑N OF THE _ PINE COVE ADDITION w '- ~ P PN ►- L A 4180 BETHLEHEM STREET ° a BU A14A 'j' OHN N LYNNWOO SON p HAYES Q VA APPLICANT: 3 3 BENITO ORDONEZ HYBR❑❑ J UT IC W o o ° -JOVERBRO K w z ~ T❑LE ❑ = z a z Z) LEIGH N ° o TAFT IVES ¢ a r LEGEND EARL a Li en SUBJECT PROPERTY LOCATION MAP N.T.S. Fm r-r. tL. 4 LOT 7 I BLOCK 'A'A' N,T.S, +SAAC BLACK ADOrMN W wawa o�269 W Er� YL AW d � W 8 740 AC BBL Zk � �7.ao?3i3=2 o r.R.LC. WtICK x AND FRAME KKD U D W. ON SLAB CWERED I u' COVERED Y M AW J UK+O j ft 1Or UW O AOA1R 11�$ ADD (uOLOW M WOWESS;% BETHLFjW,,,STREET AGLTE)ST APPLICATION FOR LICENSE TO ENCROACH CITY OF BEAUMONT, TEXAS NAME OF APPLICANT _i"?E 01 rQ n R,0_ntJ -- ADDRESS y 8� ETrtt,ENe�M AVE PHONE qj2E4'T$c1G� AUTHORITY OF APPLICANT NAME OF OWNER ADDRESS -fNCC E-1 iU ucPHONE 2 Z t il _ LEGAL DESCRIPTION OF OWNER'S PROPERTY (LOTS, BLOCKS, SUBDIVISION) TO BE SERVED BY EASEMENT OR RIGHT-OF-WAY O jj n i t D DESCRIPTION OF EASEMENT OR RIGHT-OF-WAY INVOLVED PRESENT USE OF EASEMENT OR RIGHT-OF-WAY (LIST UTILITIES IF PRESENT) _ � UJArNiP USE OF EASEMENT OR RIGHT-OF-WAY DESIRED BY OWNER i �1U ='—T—�' c )�_� Q t�11�tJ 4f ATTACH A MAP OR PLAT DELINEATING THE EASEMENT OR PUBLIC RIGHT-OF- WAY (DIMENSIONED AND TO ENGINEERING SCALE). COST TO BE PAID FOR LICENSE TO ENCROACH - $500 - PAYABLE ONE WEEK PRIOR TO CITY COUNCIL MEETING AT WHICH COUNCIL IS TO CONSIDER APPROVAL. r SIGNATURE i COMMENTS FROM DEPARTMENTS AND/OR UTILITY COMPANIES FOR LICENSE TO ENCROACH APPLICATION PROPERTY DESCRIPTION: Block 3 , Pine Cove Addition (4180 Bethlehem Street) APPLICANT: Benito Ordonez DATE OF DISTRIBUTION: 5-20-99 (1) . Joris P. Colbert, City Engineer Date Received: 5-21-99 Acceptance and approval . (2) . Don Burrell, Code Enforcement Date Received: 5-20-99 Acceptance and approval . (3) . Micky Bertrand, Fire Dept . Date Received: 5-26-99 Acceptance and approval . (4) . S . A. Webb, Water Utilities Date Received: 6-1-99 Acceptance and approval . (5) . Steven Richardson, Planning Dept . Date Received: 5-21-99 Acceptance and approval . (6) . Mark Horelica, Acting Traffic Eng. Date Received: 5-20-99 Acceptance and approval . (7) . Jeff Steely, ENTEX Corporation Date Received: 6-1-99 Acceptance and approval . ENTEX has no objection to the encroachment of the property described above. (8) . James Bryant, Entergy Date Received: 5-28-99 Acceptance and approval . (9) . Steve Bush, Southwestern Bell Telephone Company Date Received: SWBT Company has informed the City that they will pursue a separate and independent license agreement with the property owners for an additional fee. (10 . ) Richard LeBlanc, DD #6 Date Received: 5-24-99 Acceptance and approval . (11 . ) Tyrone Cooper, Legal Department Date Received: 6-2-99 Acceptance and approval .pproval . E :Ui v INTER-OFFICE MEMORANDUM -------....... City of Beaumont,Texas Engineering Division Date: June 1, 1999 To: Kyle Hayes,Interim City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED NEIGHBORHOOD REVITALIZATION PROJECT CONENIENTS As part of the Neighborhood Revitalization Project, lots are being acquired in various locations throughout the city to provide decent,safe and sanitary housing for low and moderate income families. The owners listed below have agreed to sell their property to the City for the appraised value: Tract 2,Plat B-12 of the J. W.Bullock Survey (Southeast corner of Garden and Hebert Streets) 2525,2545,2565 and 2585 Hebert Street and 3945 Garden Street) Appraised Value: $14,000.00 Appraiser: Aulbaugh and Associates Owner: Lula Langham Potter,et al A plat depicting the property is attached. It is requested that a resolution be passed authorizing the acquisition of Tract 2,Plat B-12 of the J. W. Bullock Survey for the appraised value of$14,000.00 for the Neighborhood Revitalization Project_ I cyLt Tom Warner 7 G TW:JPC:ml Attachment POTTER® SUBJECT HARRI NEIGHBORHOOD REVITALIZATION v UTHE LAND ¢ ❑ WESTMOf A P❑ T a PROJECT LA D W ❑ ST JA ESn z HE SE w CAR ❑ GL NW❑❑D Z[ILL] ❑LLIEU TRACT 2, PLAT B-12 = L Liberla MA OF THE t- E M❑ND w� Park J. W. BULLOCK SURVEY HE ERT D M Y E ER (SOUTHEAST CORNER OF W A = N❑RA GARDEN & HEBERT STREETS) NOR z LE LA a ¢ LELA t OWNER: SARAH ❑ LULA LANGHAM POTTER, •t •I ❑❑KER A o J LUCI LE CARN W 0 4- y : CL LEGEND ti TA SUBJECT PROPERTY. L❑CATION MAP N.T.S. o- _ , l ii 7:l (CHUM 779.001 / NEST- 229.00 W PLAT 9-3 w m Yt 1/2' rmme 0o 11Y � mw N N.T.S. TRACT 30 W 0 Q � «o ~ °o u c g q TRACT 2 r I p ¢ 1.00 ACRES - aAftUM rp/a pHWyM roc[ r✓� Y 7 9E7 l/Y t7ttQ us riral( rarrt OF L. am Sao rtcst s�3/4-lWTM a[C70C MUHMJY rsc ovvb4m aicmc EAST- 229.00 loom 2"001 HEBERT STREET SAW a 9><� AGrV,>z INTER-OFFICE MEMORANDUM City of Beaumont,Texas Engineering Division Date: June 7, 1999 To: Kyle Hayes,Interim City Manager From: Tom Warner,Director of Public Works Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED CONCORD ROAD RIGHT-OF-WAY ACQUISITION CONEWENTS The City of Beaumont is planning improvements to Concord Road from Interstate 10 to East Lucas. Phase I of the project is from Interstate 10 to St.Helena Street. There are eighteen parcels in this section. Twelve parcels have been acquired and the owner of one parcel has accepted the City's offer for the appraised value. Three of the parcels are owned by the City of Beaumont. Authorization for eminent domain has been approved for two parcels. Phase II of the project is from St.Helena Street to the railroad tracks. There are fifty-six parcels in this section. The City owns five of these parcels. Thirty-three parcels have been acquired and three parcel owners have accepted the appraised value. Authorization for eminent domain has been approved for one parcel. Phase III of the project consists of thirty parcels and is from the railroad tracks to East Lucas Drive. Two parcels have been acquired. Drainage Phase of the project begins at Concord Road and proceeds along Delaware Street to Brakes Bayou. There are fifteen parcels required in sections where there is insufficient width in the right-of-way to construct the drainage facility. The owner of two parcels have accepted the City's offer for the appraised value. The owner of the parcels in the Drainage Phase listed below has agreed to accept the appraised value for his property: Parcel No. 112: 0.041 acre out of the James Drake Survey (1049 Delaware Street) Appraised Value: $6,160.00 Less Improvements Retained: 0.00 Total Compensation: $6,160.00 (Partial Taking) Appraisers: Bishop Real Estate Appraisers,Inc. Owner: Rube Ozment Interoffice Memo to: Kyle Hayes,Interim City Manager Subject: Concord Road Right-of-Way Acquisition June 1999 T Page Two Parcel No. 113: 0.027 acre out of the James Drake Survey (1035 Delaware Street) Appraised Value: $2,950.00 Less Improvements Retained: 0.00 Total Compensation: $2,950.00 (Partial Taking) Appraisers: Bishop Real Estate Appraisers,Inc. Owner: Rube Ozment Plats depicting the parcels are attached. It is requested that a resolution be passed authorizing the acquisition of Parcels 112 for the appraised value of $6,160.00 and Parcel 113 for the appraised value of $2,950.00 from Rube Ozment for the Concord Road Improvement Project. Tom Warner G Attachments OZMENT® • • EARL ��� ■ NO REGi - . , N South .• 'C State ©� v � • • �` •Irzr -r:; ;;;: -�1•I///II//IIII/ O /IIII/III Fairground X Falr Park SF RR vi IL SUBJECT CONCORD ROAD IMPROVEMENTS PROJECT �Z J IL Pine S A W P IN 9Z U _ ►- PROPOSED EARL -A NC RHONE w z RIGHT—OF—WAY DELA ACOUISITION 9 MANNI PARCEL NO. 113 T JLA4 w RE a Lj 0.027 ACRE 5LASSHOUSE . vc 2 > JAMES U RAKE THE SURVEY REG Pak O< -o v (PARTIAL TAKING) South Texas ZE55 n p State Fairground 0 < OWNER Fair Park SAM C f Otis RUBE OZMENT O SF RR P Zd LEGEND LOCATION MAP N,T,S. SUBJECT PROPERTY �a nRE , 4404 ,� �ESCp� / O `` / P o<°" \ N.T.S. AGDPPW •o. s o'�s � Efo� •o 0 O �O� "O O e� \ \ Sea \ aluf3P 0.f 6 G RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney is hereby authorized to file and prosecute a lawsuit against Eugene Sam, Jr. dba Tillman's Bar-B-Q to collect on a delinquent Small Business Revolving Loan should Eugene Sam, Jr. fail to obtain approval for refinancing the loan and/or keep current in payments thereon. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1999. - Mayor - RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the filing and prosecution of a lawsuit by the City Attorney or his designee styled the City of Beaumont, a self-insured municipality and as subrogee of Michael L. Rogers v Robert Jerald Cox in the County Court at Law#1 in Jefferson County, Texas is hereby authorized and ratified. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1999. - Mayor - CITY OF BEAUMONT REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JUNE 15, 1999 1:30 P.M. BARBARA LIMING CITY CLERK AGENDA CITY CLERK'S OFFICE OPENING • Invocation Pledge Roll Call • Presentations and Recognition • Public Comment: Persons may speak on scheduled agenda items • Consent Agenda GENERAL BUSINESS 1. Consider a one-year agreement with Lamar University's Center for Industrial Fire and Hazardous Materials Training for use of the equipment and facilities at the City of Beaumont Fire/Rescue Training Center 2. Consider allocating Community Development Block Grant funds to the Charlton- Pollard Neighborhood Association 3. Consider the purchase of a 4,000 gallon emulsion storage tank to be installed at the Streets and Drainage Division complex located at 2610 Concord Road OTHER BUSINESS * Discuss the allocation of Section 108 funds for the Melton YMCA Project and the proposed Southend Branch Library related to the public notice for public hearings COMMENTS * Councilmembers comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Executive Session in accordance with Section 551.071 of the Government Code to discuss contemplated or pending litigation: Gilbert Michael Eaves v. City of Beaumont Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. � 1 June 15, 1999 Consider a one-year agreement with Lamar University's Center for Industrial Fire and Hazardous Materials Training for use of the equipment and facilities at the City of Beaumont Fire/Rescue Training Center The term of the lease is from September 1, 1999 through August 31, 2000. The monthly lease rate is $20,000. The lease will provide for either party to cancel the agreement upon 180 days notice. The City will also have the option of terminating the agreement upon ten days notice for failure to pay the monthly fee. The City has had an annual lease agreement with the Lamar Center since 1993. The terms and conditions are the same as in last years contract. Copies of the staff memorandum and agreement are attached for your review. INTER-OFFICE MEMORANDUM --------------------- City of Beaumont Fire/Rescue Services Date: June 3, 1999 To: Kyle Hayes, Interim City Manager From: Michel G. Bertrand, Fire Chief Subject: Leasing Agreement, Lamar University COMMENTS: I am forwarding the annual leasing agreement conducted between Lamar University and the City of Beaumont. This is the typical contract that provides for Lamar leasing our training field from September, 1999, to August of 2000. This agreement requires your approval and signature (five [5] copies). As you are aware, major construction is underway to repair the infrastructure and will be sometime before completion. As a result, I recommend that there be no change with the agreement at this time and to let the terms and conditions stand as it was the preceding year. Again, I am requesting that you review this agreement, and if it meets with your approval, P le ase sign each of the five (5) originals. Send them back to this office and I will process them. Thank you, and if you have any questions, feel free to call me at extension 3916. RECEIVED �t3r1 i.1 . CITY OF BEAUMONT EXECUTIVE OFFICE I Leasing Agreement between the City of Beaumont and the Board of Regents, The Texas State University System on behalf of Lamar University Public Services and Continuing Education The Center for Industrial Fire and Hazardous Materials Training Beaumont, Texas September 1, 1999--August 31, 2000 Therefore,the City of Beaumont and Lamar University,all located in Jefferson County,Texas agree to the following for their mutual benefit. 1) That Lamar University's portable building"MB3-0851" and Center for Industrial Fire and Hazardous Materials Training offices(two office modules each 70W 14')be located at the City of Beaumont Fire/Rescue Training Center as presently situated. 2) That the Lamar University's Center for Industrial Fire and Hazardous Materials Training shall use these combined facilities for offices,classrooms and storage. 3) That the University's Center for Industrial Fire and Hazardous Materials Training shall be given fast choice to schedule through the City of Beaumont Fire/Rescue Department the use of the fire training grounds,rescue and hazardous materials training projects at the City of Beaumont Fire/Rescue Training Center. 4) That Lamar University,Center for Industrial Fire and Hazardous Materials Training, will pay the City of Beaumont a flat fee of twenty thousand dollars per month ($20,000)for twelve months for: the location of its office, classroom and storage facilities; the use of the fire training grounds;the use of the dome room and other facilities at the field for training;the use of hazardous materials projects; and rescue projects for its year round training contracts and public open enrollment courses. 5) That the monthly payment of$20,000 will be based on the unimpeded use of all firefighting, rescue and hazardous materials training projects as scheduled by Lamar University for Industrial Fire and Hazardous Materials Training. In the event that full utilization of all projects is not possible because of poor maintenance,or a closing of projects by the City of Beaumont or by regulatory agencies rendering them unusable,the payments(s)for that time period will be adjusted to reflect the loss of such training projects. The equitable adjustment of the payment(s) shall be negotiated by Lamar University Canter for Industrial Fire and Hazardous Materials Training and the City of Beaumont and shall be mutually agreed upon. 6) The City of Beaumont will supply at no cost the metered and unmetered electrical power; nxtered potable water,the water consumed for firefighting purposes;the treatment/separation of the used water and fuels;the safe upkeep of the grounds,mowing of the grass,edging of grass;painting of projects;and maintaining the paved and unpaved roads and parking lots by the City to acceptable National,State,and City standards and applicable codes. 7) The firefighting,rescue and hazardous materials training projects shall be maintained on a scheduled basis. Lamar University Center for Industrial Fire and Hazardous Materials Training staff will assist the City of Beaumont by furnishing a written report as to the condition and the repairs needed to assure the safe operation of each project. 8) The Lamar University Center for Industrial Fire and Hazardous Materials Training will furnish fuels required to conduct their scheduled classes,one half of the diesel fuel to power the fire water pump(s),assistance in the design/improvement of fire field training projects,and other assistance to be determined on a case by case basis as needed 9) Lamar University will assume financial responsibility for any spills incurred as a result of negligence on the part of any person employed by Lamar University. The Beaumont Fire./Rescue Service will assume responsibility for all other such occurrences. 10) The week long Lamar University 31st Annual Emergency Response Training School will be addressed under a separate agreement. 11) This agreement is in force for a period of one year beginning September 1, 1999 through August 31,2000. 12) This agreement may be canceled by either party with written notification one hundred and eighty(180)days prior to cancellation. However,the City may terminate this agreement at any time upon ten (10)days written notification for failure to pay the twenty thousand dollars ($20,000)per month fee. Lamar University may terminate upon thirty(30)days notice upon the City's breach of this agreement,provided the City is first given ten(10)days notice of its deficiency and thus given the opportunity to correct the said deficiencies. 13) The terms of this agreement may be reviewed by the parties involved and amended by mutual agreement. 14) In February 2000 this agreement will be reviewed by both parties for the purpose of negotiating changes for the FY 2000-2001 agreement. APPLICABLE LAW This Agreement shall be constructed under and in accordance with the laws of the State of Texas,and all obligations of the parties created by this Agreement are performable in Travis County,Texas. ATTEST: Lamar University The Center for Industrial Fire And Hazardous Materials Training Mr. Ray A. Riley John Hubacek,Director City Manager The Center for Industrial Fire City of Beaumont And Hazardous Materials Training Lamar University Seal(if incorporated) Janice Trammell,Executive Director of Public Services and Cont. Ed.,Lamar University Examined,Approved,and Recommended: Dr.William R Johnson,Interim President Lamar University ATTEST: Chairman,Local Committee Chancellor Chairman,Board of Regents The Texas State University System The Texas State University System 2 June 15, 1999 Consider allocating Community Development Block Grant funds to the Charlton- Pollard Neighborhood Association A copy of the staff memorandum is attached for your review. Mayor Pro-Tem John Davis asked that this item be placed on the agenda for consideration. • City of Beaumont 801 Main St.,Room C- of Beaumont P.O.ea Box 7770420 Fax:(409)880-3-312989 Memrwd= To: Kyle Hayes, Interim City Manager From: Beverly P. Hodges, Finance Officer cc.• Mayor and City Council Date: Friday, June 04, 1999 Subject: Charlton Pollard Public Service Allocation At the April 6, 1999 City Council Meeting under"Other Business" several reallocations/designations of CDBG funds were discussed and subsequently authorized. Included in that discussion was the designation of$50,000 for public service activities in the Charlton Pollard Neighborhood. At this time Council consideration is requested to authorize the Interim City Manager to execute a contract with the Charlton Pollard Neighborhood Association for their Upward Bound project(program description and budget are attached)which includes program and capacity building expenses.The total allocation requested is$50,000 which is available in the 1998 CDBG Budget. APPLICATION FOR 1999 PUBLIC SERVICE GRANT Housing and Urban Development/Community Development Block Grant Program Please complete the following questions: A. Vital Statistics �- D 1. Name of Agency 1,41L a �. Contact Person Address Q Telephone 2. Year 3. Amount of CDBG funds requested 15-Z 02/0 4. Proposed number of beneficiaries Q�rc�!c U 5. Check one: 2 New service ❑ Quantifiable increase in level service 6. 50103 Non-Profit Organization Yes No ❑ B. Program Information 7. Briefly describe the capacity (experie ce) of t e organizati n an its ability to im le nt a manage the proposed c ivity 1f Al Q. �- 8. Briefly explai ow CDBG dollars ll assis the organization i plementing t e proposed ac 'vity Q.D of A—e 14 0 9. D s ibe the s ng st tune of th or ni ation A 10. Submit itemized budget for proposed project. r,4, -o— a 11. List name and address of Board of Directors -� 12. Briefly describe the nature of the organization and how it benefits low to moderate income families in the Beaumont communit . CLAC a- 13. If funded, how many low to moderate income persons will benefit from the proposed activity? T date, how rip y,l to Mo4rate income persons h ve been assisted by.4he orgganization? 14. Checlz e enefi category that addresses your organization ❑ The public service is available to all of the residents in a particular area and at least 51% of these residents are low to moderate income persons. The public service is limited to a specific group of people at least 51% of whom are low and moderate income persons. Services qualifying under this category served a specific clientele rather than providing services to all the persons in geographic area. 15. Check the area of service that your organization responded in the last year. ❑ Job training ❑ Health care ❑ Child care Q�- oo`Education programs ❑ Recreation programs Q-o""'Fair housing activities , ❑'Public safety services ❑ Services for homeless persons ❑ Services for senior citizens ❑ Drug abuse counseling and treatment ❑ Energy conservation counseling and testing O er t e of service pr -ded (describe) 16. Check the area to be funded. ❑ Renovation of a facility or structure ❑ Construction of a facility or structure 17. The organization requesting fundin,g must be able to show that it is leveraging its funds b obtaining at least 50% of the cost of renovation or construction from other sources. Details of other sources must be provided below or on an attachment. completed application b Thursday, February 4, 1999 @ 5:00 .m. to the City of Note: Please return comp pp y Beaumont, Community Development Division, Attention: Johnny Beatty, P.O. Box 827, Room 310, Beaumont, Texas 77704 The Charlton—Pollard Neighborhood Association Summer Project Upward Bound The Charlton-Pollard Neighborhood Association Upward Bound Project is designed to provide a meaningful and productive summer experience for 35 to 40 female and male students who have completed Elementary School and will be going to Middle School at the start of the next school year. This project is needed due to the fact that there is no organized summer program provided by B.I.S.D. for this population of youths. These students are not in any Elementary School or Middle School summer programs and therefore they need to be placed in such a program. PURPOSE: The purpose of the project is to provide 1)A positive summer experience which will keep these young students focus on their up coming new learning situation. 2) To assist students in this transition from Elementary to Middle School. PROJECT GOALS AND OBJECTIVES: 1) To provide meaningful summer experience for 35 to 40 youths going from Elementary to Middle School; Age group 11-12 years old. 2) To assure responsible and safe summer activities for this target group. 3) Provide responsible supervision at all times of project operation. 4) Promote learning and educational planning as well as an introduction to career development. 5) Work on the development of interpersonal skills, work adjustments and work habits. 6) To build communication skills. 7) To provide organized activities during summer vacation. AREA OF SOURCE: The project efforts will be focuses on: Communication: Each youth will be required to keep a summer diary as part of the project. Training in communicational skills will aid these efforts. 1) Computer skills 2) Start up class in photography 3) Film making(camcorder)operational skills 4) Who's who interviews—youths will meet and dialogue with responsible adults. This will be a two-fold approach. a) Key staff from Middle School will discuss with youth the what and how of Middle School. b) Adults will discuss occupations, careers and/or life skills. Field Trips: Field trips will be an integral part of this project. 1) Trips to the Middle School 2) Museums 3) Science center, aquarium and/or zoo 4) Trips to a college campus (both local and out of town) 5) Recreational trips(swimming and/or amusement park) General Recreation The project will also feature good old fun things (no dull Jack and Jill) 1) Games 2) Arts and crafts 3) Music 4) Drama Time Line: This project is designed to operate from May 17, 1999 to August 6, 1999. May 17, 1999 to June 4, 1999: Initial start-up time during which staff will organize, develop, plan and schedule all projects needs including the purchasing of equipment and supplies, scheduling events and setting up office operations. June 7, 1999 to July 30, 1999: Initial start-up time for youths to attend this program. August 2, 1999 to August 6, 1999: Initial close-out for the staff to complete all paper work and data information to end this summer program. Conclusion This project will be evaluated for it's over all impact on the target group. Attendance, behavior, quality and quantity of learning information and effectiveness of planned activities will be highlighted via a weekly evaluation log completed by projects youths and staff. Bi-weekly reports will be made noting all related activities of this project by staff and students and will be reviewed by Charlton-Pollard Board of Directors and all funding sources. Data reports will reflect the numbers that participated. Youths will have major closeout event July 30, 1999 open to the public to exhibit summer learning. The Charlton-Pollard Neighborhood Association Summer Project Upward Bound Budget Staff& Fringe $ 19,094.00 Workshop Specialists 7,760.00 Project Rental Space 3,000.00 Project Food Program 1,700.00 Insurance 656.25 Travel (Field Trips) 2,100.00 Program Equipment & Supplies 5,459.43 Office Supplies 750.00 Special Events 300.00 Capacity Building / Project Development 9,180.32 (Charlton-Pollard Neighborhood Association, Inc.) Grand Total $ 50,000.00 PERSONEL Wages Benefits Total Staff Program Director $10.00 per hour x 8 hours per day x 5 days per week for 12 weeks $ 4,800.00 $ 816.00 $ 5,616.00 Resource Director $10.00 per hour x 8 hours per day x 5 days per week for 12 weeks 4,800.00 816.00 5,616.00 Project Coordinator $10.00 per hour x 8 hours per day x 5 days per week for 12 weeks 4,800.00 816.00 5,616.00 Office Manager $8.00 per hour x 4 hours per day x 5 days per week for 12 weeks 1,920.00 326.00 2,246.00 Total Staff&Fringe $ 16.320.00 $ 2,774.00 $ 19,094.00 Workshop Specialists Media Specialist $10.00 per hour x 5 hours per day x 4 days per week for 8 weeks $ 1,600.00 $ 0.00 $ 1,600.00 Computer Specialist $10.00 per hour x 5 hours per day x 4 days per week for 8 weeks 1,600.00 0.00 1,600.00 Literature Specialist $10.00 per hour x 4 hours per day x 3 days per week for 8 weeks 960.00 0.00 960.00 Recreation Specialist $10.00 per hour x 3 hours per day x 3 days per week for 8 weeks 720.00 0.00 720.00 Dance Specialist $10.00 per hour x 3 hours per day x 3 days per week for 8 weeks 720.00 0.00 720.00 Music Specialist $30.00 per hour x 3 hours per day x 3 days per week for 8 weeks 2,160.00 0.00 2,160.00 Total Workshop Specialists $ 7,760.00 $ 0.00 $ 7,760.00 Total Personel $ 24.080.00 $ 2,774.00 $_26 8 54.00 • Fringe(17%) •Only staff will be classified as employees with appropriate fringe benefit deductions (i.e., Federal Income Taxes, Social Security, Medicare) 0 OPERATING BUDGET Project Rental Space Rental Space (12wks @ $250.00 wk) $ 3,000.00 Total Project Rental Space 3,000.00 Project Food Program 1,400.00 Lunch Punch and Snacks 300.00 Total Project Food Program 1,700.00 Project Insurance Insurance 656.25 Total Insurance 656.25 Travel (Field Trips) 8 Local Trips 200.00 2 Out of Town Trips 1,900.00 Total Travel (Field Trips) 2,100.00 OPrograrn Equipment&Supplies Video Camcorder/Television 822.48 Tape Recorder/ Karoke 189.99 Computer, Monitor, Printer 2,748.48 Scanner 199.99 VCR 149.99 Digital Camera 599.99 Games and Sports Items 148.51 Musical Items 600.00 Total Program Equipment&Supplies 5,459.43 Office Supplies Telephone 250.00 Paper 400.00 Postage 100.00 Total Office Supplies 750.00 Special Events Program's End of Session Banquet 300.00 (The banquet will be a community event- Upward Bound students, parents and friends) Total Special Events 300.00 Grand Total $ 13,965.68 ! 3 June 15, 1999 Consider the purchase of a 4,000 gallon emulsion storage tank to be installed at the Streets and Drainage Division complex located at 2610 Concord Road The tank would be purchased from Zimmerman Equipment Company of Abilene, Texas in the amount of$21,830. The tank will store road oil emulsion used in street repair. Delivery and installation shall be completed within 15 days. Funds for this expenditure are available in the Capital Reserve Fund. A copy of the staff memorandum is attached for your review. INTER-OFFICE MEMORANDUM z K City of Beaumont,Texas Central Services Department Date: June 8, 1999 To: Kyle Hayes, Interim City Manager /� From: Kirby Richard, Central Services Director 9 Subject: Purchase and Installation of One(1)4,000 Gallon Emulsion Storage Tank COMMENTS Six (6) bids were received on Monday, May 24, 1999, for famishing and installing one (1)4,000 gallon emulsion storage tank at the Streets and Drainage Division complex,located at 2610 Concord Road. The scope of work includes delivery and installation of the emulsion tank and construction of a concrete base. The tank will store the road oil emulsion used in street repair. The tank will allow the Street and Drainage Division to fill patching equipment on-site,eliminating the need for frequent trips to the emulsion plant in Port Neches. The trips were necessitated by the division's lack of storage capability and the 400 gallon capacity of the division's patching vehicles. The bids received are as follow: Company Location Price Model Completion Bid Time Zimmerman Equipment Co. Abilene, TX $21,830 AMZ Model 4000 15 days Duraco Industries, Inc. Jackson,MS $23,500 Dura-Tank 30 days Holloway Welding&Piping Allen, TX $49,766 Holloway 150 days Hi-Way Equipment Co. Houston,TX $58,758 Gencor Industries ETV-4 90 days Gulf Environmental, Inc. LaPorte, TX $102,280 Not stated 140 days M& M Industrial Services Nederland,TX $135,000 Not stated 161 days It is recommended that this bid be awarded to Zimmerman Equipment Co. in the amount of$21,830 for furnishing and installing one(1)4,000 gallon emulsion storage tank. Delivery and installation shall be completed within fifteen(15) days. Funds for this expenditure are available in the Capital Reserve Fund. ' City Manager's Office City of Beaumont To: Mayor and Councilmembers , From: Kyle Hayes J Date: June 3, 1999 c. Subject: Section 108 funds The City of Beaumont has an approved Section 108 line of credit up to $11 million, which is the upper limit of the City's capacity to use Section 108 funds. To date, $8.175 million has been committed by the Council as follows: $3.175 million for Hotel Beaumont; $3.0 million for Crockett Street; and $2.0 million for the Jefferson Theatre restoration. There is a remainder of$2.825 million which has not been committed. On March 16, 1999, representatives of the Melton YMCA made a request of Section 108 funds in the amount of$2.23 million. The Section 108 funds would be in the form of a grant and repaid with Community Development Block Grant funds. The total cost of constructing the Southend Branch Library is estimated at $1.625 million. The City plans to purchase 3-4 acres of land at the corner of Fannett and Sarah. The Council appropriated $125,000 for land acquisition in the 1999 CDBG budget. We anticipate needing another $1.5 million for construction, architectural fees, and furnishings for the building. The cost estimates are based on actual expenditures for the Willard Branch. Once the Council makes a determination of how to allocate the remaining $2.825 million, 15 day notice will be given of required public hearings which will be scheduled at the same time Council votes on funding levels for the separate projects. The notice will include the anticipated Section 108 funding amount when posted. City of Beaumont 801 Main St.,Room 320 Phone:(409)88Y3789 C dBaNUM011 P.O.Box 3827 Fax:(409)880-3712 Beaumont,TX 77704 MomraWm To: Kyle Hayes, Interim City Manager From: Beverly P.Hodges,Finance Officer Date: Friday, June 4, 1999 Subject: Section 108-Project Update Previously the Council authorized and HUD approved a Section 108 line of credit of up to $11 million,which is the upper limit of the City's capacity to use Section 108 funds.The line of credit application consolidated the application process for future eligible activities. To date the projects that have been identified as eligible to utilize available 108 funds are: the Hotel Beaumont,Crockett Street Development,Jefferson Theater,LL Melton YMCA,and Southend Library.The funding commitments are indicated below: Hotel Beaumont $3,175,000 Crockett Street 3,000,000 Jefferson Theater 2,000,000 . Sub total $8,175,000 Uncommitted $2,825,000 The amortization of the balance of uncommitted funds over a twenty year period will produce an annual debt service requirement of approximately$243,000 based on an implied interest rate of 6% and an even stream of payments. The following illustration provides alternative funding options and the associate annual debt structure. LL Melton YMCA Southend Library Funding Level $1,825,000 $1,000,000 Annual Debt Service 157,000 86,000 Funding Level 1,325,000 1,500,000 Annual Debt Service 114,000 129,000 City of Beaumont City B tt X Phone:UM019 12 of Bea B 8 • Mmwrwidm To: Kyle Hayes, Interim City Manager From: Beverly P. Hodges,Finance Officer CC. Mayor and City Council Date: Tuesday, June 08, 1999 Subject: Prior Year Allocations-LL Melton YMCA Over the past five year period a total of$334,000 in CDBG funds have been allocated to the LL Melton YMCA.An analysis by year is illustrated below: 1994-$0-received no allocation of funds 1995-$0 for the YMCA ($32,270-for the Melton Center @ Washington) 1996-$125,000-used to repair the pool($60,000);purchase a van($25,000); install glass doors at entrance($5,000);repair roof($13,500);ADA compliance for . the rest rooms($10,000);other miscellaneous repairs 1997-$200,000-unspent allocated for new construction 1998-$9,000-an afterschool program A portion of these funds remain unexpended,specifically the 1997 allocation of $200,000.The funds have been spent on a variety of programs but most significantly the repair/renovation of the existing facility. WELLER, GREEN &- TOUPS, L.L.P. Attorneys at Law 0EORGE A.WELLER Beaumont Office: *BOARD CERTIFIED 1,911-1986) PERSONAL INJURY TRIAL LAW AND CIVIL TRIAL LAW BANK OF AMERICA TOWER TEXAS BOARD OF LEGAL SPECIALIZATION Beaumont Office: 2615 CALDER STREET,SUITE 400 rBOARD CERTIFIED CIVIL TRIAL LAW EDWARD H.GREEN` BEAUMONT,TX 77702 NATIONAL BOARD OF TRIAL ADVOCACY MITCHELL A.TOUPS,P.0-+ (Principal Office) B.ADAM TERRELL" "BOARD CERTIFIED PERSONAL INJURY TRIAL LAW E.HART GREEN TEXAS BOARD OF LEGAL SPECIALIZATION Mailing Address: GILES R.KIBBE POST OFFICE BOX 350 *LICENSED ONLY BY THE STATE OF FLORIDA Houston Office: BEAUMONT,TX 77704 Houston Office: STEVEN C.TOUPS (409)838-0101 Steven C.Toups•Resident Partner PAUL T.WARNER FAX: (409)838-6780 Florida Office: Florida Office: William H.Garvin,III°Resident Partner WILLIAM H.GARVIN,III° June 11, 1999 Beaumont City Council Honorable Mayor David Moore Mr. Andrew P. Cokinos Ms. Becky Ames Mr. Guy N. Goodson Mr. John K. Davis Dr. Lulu Smith Ms. Bobbie J. Patterson Mr. Ray A. Riley Mr. Lane Nichols RE: Melton YMCA Dear City Council Member: I am sorry that I was unable to personally meet with each of you prior to the workshop on Tuesday. Unfortunately, I have had recent surgery on my leg and have been fairly immobile. One concern that has become apparent to me is the issue of the number of"members" at the Melton YMCA. I have no reservations in addressing this issue, but all facts must be presented to you. Presently, the Melton YMCA has approximately 63 paid memberships. This number, however, is sorely and severely misleading in trying to make a decision or determination as to the number of individuals that the facility services. It is my opinion that because of past decisions about membership prices, most individuals in the community did not find it cost effective to join the L. L. Melton YMCA as a member. However,thousands of individuals have made use of the facility on specific program- wide basis. Not the least of these include the 3 to 4 dozen children in after school programs, Houston Office: CHASE BANK BUILDING-RIVER OAKS-4265 SAN FELIPE,SUITE 7043•HOUSTON,TX 77027 (713)626.1126•FAX: (713)6264 363 Florida Office: 2937 A-2 KERRY FOREST PARKWAY•TALLAHASSEE,FL 32308 (850)9063880-FAX: (850)9063878 B e it yCouncil Members Beaumont C June 11, 1999 Page 2 the 2 dozen children in mentoring programs, the 250-275 anger management counseling sessions per year, the 150+ individuals that are reached during the immunization fair, the several hundred children who have attended our two recent community Easter egg hunts and the 400+ individuals who receive tax assistance. This also does not include basic computer training for the children and GED classes for the parents. Clearly, all of these services are not funded by membership fees. Rather,they are funded through donations,participation fees and outside sources,which include the United Way and donations by various community members. We recognize, and have recognized, that a solid membership base is important. Construction of the new gym facility with the walking track(which we hope will be heavily utilized by senior citizens in the community) and other wellness center activities will give us the opportunity to recreate a membership base. We envision that construction of the planned facility will allow us to increase membership by a factor of 8 to 10. This is in addition to enhanced and totally new programming. Nonetheless, the value of the Melton YMCA to the community cannot, and should not, be judged on the basis of "members". The thousands of individuals that we service are serviced because of the YMCA's involvement in the community and the facility that is in place. I ask that you take this into consideration in your decisions about allocation of the Section 108 funds. As an aside, I ask you not to forget the impact on the community that investment in the YMCA will have. Specifically, an initial investment by the City of$2,000,000.00 is just that. Our goal, as it always has been, is to be self-sufficient. The City does not and cannot bear the full operating expense of the Melton YMCA. More importantly, as noted in our packet presented to City Council, this construction will create new jobs and income stream for the community members. (Not the least of which are high school/college individuals.) The YMCA will be returning a substantial amount of money into the community on a yearly basis. I have tried to speak to many of you by phone or in person. If you have any questions please feel free to contact me personally. My home phone number is 899-5686. 1 will make myself available if necessary by phone or in person this weekend or Monday. Thanking you in advance, I remain ;Si Al n HG:ddl L. L. Melton Family YMCA Beaumont, Texas Multi-Purpose Gymnasium and Renovation Projects Mapping of Past, Current and Future Projections is dult Football (per season) 160 170 140 185 <300> dult Basketball(per season) 0 0 0 0 <300> dult Volleyball(per season) 0 0 0 <36> <60> erobics(per year) 0 0 0 <240> <1,200> fter School Programs Closed 10 32 <36> <100> quatics (per day) 250 250 200 <275> <350> wards Ceremonies (per year) 0 0 0 <100> <500> lack Achievers 0 0 0 0 <150> nger Management (per year) 250 250 275 <275> <350> .P.R. /First Aid Certification 40 60 60 <75> <150> lasses (per ear ommunity Easter Egg Hunt 0 0 200 200 <350> (per ear ardiovascular& Weight 0 0 0 0 <150> Training (per day) hill Care(per year) Closed 0 0 0 <75> ommunity Bible Study 0 0 0 0 <1,100> (per ear onferences and Luncheons 0 0 0 <100> <350> ances (per year) 800 600 750 <750> <1,500> ay Camp 50 45 70 <80> <175> Summer& Winter mmunization Fair(per year) 0 150 150 <200> <300> ndoor Soccer(per season) 0 0 0 0 <100> arate(per class) N/A 10 12 <17> <30> entarina (ner vearl 0 0 <20> <100> L. L. Melton Family YMCA Beaumont, Texas Multi-Purpose Gymnasium and Renovation Projects Mapping of Past, Current and Future Pro ections BMW NNIN r �. }���M',�..�•w: ,� s� x4'.. ,:tee `��4 y .,{ .: mooth Talkers(Debate Team} 0 0 7 12 <20> utoring 11 10 12 <20> <50> -Singles (senior citizens) 0 0 0 <100> <400> outh Football(per season) 200 170 224 <264> <324> outh In-Government 0 0 8 0 <50> outh Sleep Overs 0 0 0 <150> <600> outh Basketball(per season) 168 330 360 404 <1,500> outh Valleyball(per season) 0 0 0 0 <36> oath Baseball (per season) 0 0 90 70 <140> onth and Yearly YMCA Meetin : .K.A. Sorority (per year) 160 160 160 <200> <300> lack Democrats (per year) 100 100 100 <150> <400> ridge Club (per year) 480 480 480 <490> <550> ala (Partners of Youth) 0 0 1000 <1,500> <2,000> (per ear olf(per year) 100 240 240 <260> <300> ncome Tax Preparation (per year) 300 300 400 425 <500> AACP (per year) 300 300 300 300 <500> peration One Vote (per year) 0 0 150 <300> <500> Totals: Page 2 L. L. Melton Family YMCA Beaumont, Texas Multi-Purpose Gymnasium and Renovation Projects Mapping of Past, Current and Future Projections ��� �...+M.w�.,w�i.�i ��.i�.�y i� M1..�� ! ■ �JM.. 3`��°k5�� '� o - � .�sb ��il. �r�' ;y �c -sF .. ool Rental(per day) 75 50 75 90 <500> <500> <500> Legend: < > estimate * Accurate records not available; based on best estimates using existing records and staff recollections. Page 3 J 1 -- WEDNESDAY JUNE 16, 1999 Dividing up federal fund pie isn't easy for city council By JEORGE ZARAZUA the Y," she said. "It is the L.L. Melton THE ENTERPRISE YMCA." BEAUMONT - The City Council Patterson retracted her proposal only debated more than an hour Tuesday after it was met with caution by other before it proposed giving more than council members. $1.8 million to help build a new gym at "If you have been reading your the L.L. Melton YMCA, allocating the monthly financial reports,you could see remainder of the $2.8 million in federal Section 108 funds to a new library we do not have any excess (general rev- branch. enue) funds or any excess wiggle room A public hearing is to be held some- in those funds,"Smith said. time after 14 days - counting today - E. Hart Green, chairman of the before the council can vote on how the YMCA of Metropolitan Beaumont, told Section 108 funds are actually spent. the council the new gym and fitness The council was divided at the begin- center is part of $3.1 million worth of ning of its meeting Tuesday on how renovations and new construction for much money each of the projects would the organization's building on Sarah get. g Ward 1 Councilwoman Dr. Lulu Street. Smith and At-Large Councilwoman Ward 2 Councilman Guy Goodson Becky Ames both sought full funding questioned the scope of the project,say- for the proposed Southend Library ing the organization still would have to Branch at the corner of Sarah Street raise more than $300,000 - even with and Fannett Road. The 12,000-square- full funding from the city - in order to foot library is estimated to cost more cover the cost of its project. than $1.6 million, $125,000 of which has already been allocated for the pur- Goodson said he is reluctant to fund chase of land. a project that would not be complete, "It's not that L.L. Melton is not wor- adding the U.S. Department of Ijousing thy. It is," Smith said. "I just feel like Wouldn't approve it. this is the city's property and we should The federal agency distributes the take care of our own first." low-interest,long-term loans to munic- Ward 4 Councilwoman Bobbie J.Pat- ipalities, which in turn can issue them terson surprised the council, arguing to the community in the form of loans the YMCA should get all of the more than $2.2 million they need to build its or grants. new gym and fitness center. Davis recommended the YMCA The YMCA is a non-profit organiza- should revisit its design plans for the tion that is privately operated. new gym and fitness center in an Patterson proposed the remaining attempt to lower building costs. $590,000 of the Section 108 funds could go toward building the library, with Green said that decision would have money from the city's general revenue to be made by the board. fund helping cover its expense. He said the city loses nothing by "Our neighborhood needs a commu- helping pay for the gym, even if the Y nity center like the L.L. Melton YMCA," fails to raise the rest of the money it is she said. seeking for renovations to the main Patterson went on to praise the orga- building. nization's activities and then credited it with helping shape not only her life,but "We don't lose anything on new con- that of other community leaders such as struction," he said. "If we have to, we Mayor David Moore and Mayor Pro- will scale down something on renova- Tem John Davis. tions.That's what we would have to do. "If there was ever a need for a quali- We will just cross that bridge when we ty community center, it is now and it is get there."