HomeMy WebLinkAboutPACKET JAN 26 1999 CITY OF BEAUMONT
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JANUARY 26, 1999 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
6 ` $ Dora Nisby - Chairman of the Library Commission
Carlos Hernandez - Planning Commission
A) Approve a pledge of collateral by Chase Bank of Texas, N.A. to accomodate increased
deposits
B) Approve the acceptance of a drainage easement
1 g C) Approve the acquisition of property for the Concord Road Improvement Project
�.
D) Approve the settlement of a lawsuit
•
Consent Agenda Summary January 26, 1999
• Approval of minutes
• Confirmation of committee appointments
Dora Nisby would be appointed as Chairman of the Library Commission. The term would
commence January 26, 1999 and end January 25, 2000. (Mayor David Moore)
Carlos Hernandez would be appointed to the Planning Commission to fill the unexpired term of
Bessie Chisum. The term would commence January 26, 1999 and expire July 29, 2000. (Mayor
David Moore)
A) Approve a pledge of collateral by Chase Bank of Texas, N.A. to accommodate increased
deposits
Chase Bank of Texas, N.A. has pledged a Surety Bond issued by MBIA Insurance Corporation in
the amount of$840,000 to accommodate increased deposits held by the City of Beaumont at Chase
Bank. A copy of the staff memorandum is attached for your review.
B) Approve the acceptance of a drainage easement
Mr. William Little of Little Development Company has requested that the City accept a 0.329 acre
(14,330 square feet)Drainage and Utility Easement west of and adjacent to Bellchase Section Three,
Phase Three in the Hezekiah Williams Survey, Abstract 56. A copy of the staff report is attached
for your review.
C) Approve the acquisition of property for the Concord Road Improvement Project
0.055 of an acre located at 3495 Concord Road would be acquired from Jasper J. Perello in the
amount of$8,890. The property was appraised by Bishop Real Estate Appraisers, Inc. A copy of
the staff report is attached for your review.
D) Approve the settlement of a lawsuit
The lawsuit of Linda and Joseph Frederick v. City of Beaumont would be settled in the amount of
$75,000. This matter was discussed in an Executive Session on September 1, 1998.
INTER-OFFICE MEMORANDUM A
K.
Finance City of Beaumont, Texas
Date: January 20, 1999
To: Ray Riley, City Manager
From: Beverly P. Hodges, Finance Office
Subject: Pledge of Collateral
COMMENTS
Chase Bank of Texas,N.A. has pledged a Surety Bond issued by MBIA Insurance Corporation in
the following amount, effective January 15, 1999 in order to accommodate increased deposits:
Receipt# Description Current Value Market Value
1178 MBIA Certificate of Insurance
(Surety Bond) $840,000.00 $840,000.00
The City of Beaumont maintained uncollected ledger balances at Chase Bank of Texas, N.A. in
the amount of $6,314,953.83 on January 15, 1999. The above pledged Surety Bond plus the
Surety Bond previously pledged in the amount of $5,500,000 along with FDIC coverage is
sufficient to collateralize the principal along with any accrued but unpaid interest as required.
The face amount of the Surety Bond shall always be the market value.
For the next few weeks the City's daily deposits will be larger than usual due to the receipt of
property taxes and industrial payments. The additional collateral shall remain in effect as long as
necessary and will only be released with the appropriate approval by City Council.
INTER-OFFICE MEMORANDUM
City of Beaumont,Texas
Engineering Division
Date: January 20, 1999
To: Ray A. Riley, City Manager
From: Tom Warner, Director of Public Works
Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED
ACCEPTANCE OF A DRAINAGE AND UTILITY EASEMENT
COMMENTS
Mr. William Little of Little Development Company has requested that the City of Beaumont accept a Drainage and
Utility Easement west of and adjacent to Bellechase Section Three,Phase Three in the Hezekiah Williams Survey,
Abstract 56.
The easement was acquired by Little Development Company from Amoco Production Company for the construction
of a 48" storm sewer to serve Bellechase West, Section One, Phase One and Two. The storm sewer within this
easement was constructed last summer in advance of the improvements associated with Phase One of Bellechase
West. Phase One of this subdivision was completed in December and all improvements constructed to date
associated with this development have been accepted for maintenance by the City.
A plat depicting the easement is attached.
It is requested that a resolution be passed accepting the 0.329 acre (14,330 square feet) Drainage and Utility
Easement out of the Hezekiah Williams Survey from Little Development Company.
W
'Porn Warner
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Attachment
LITTLE®
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SUBJECT PROPERTY
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DRAINAGE DISTRICT NO. 6 67 rr
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PROPOSED DRAINAGE EASEMENT
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INTER-OFFICE MEMORANDUM
- City of Beaumont,Texas
Engineering Division
Date: January 20, 1999
To: Ray A. Riley,City Manager
From: Tom Warner,Director of Public Works
Subject: AGENDA ITINERARY-CITY COUNCIL ACTION REQUESTED
CONCORD ROAD RIGHT-OF-WAY ACQUISITION
COMMENTS
The City of Beaumont is planning improvements to Concord Road from Interstate 10 to East Lucas.
Phase I of the project is from Interstate 10 to St.Helena Street. There are eighteen parcels in this section. Eleven parcels have
been acquired and the owners of four parcels have accepted the City's offer for the appraised value. Three of the parcels are
owned by the City of Beaumont. Authorization for eminent domain has been approved for one parcel.
Phase II of the project is from St.Helena Street to the railroad tracks. There are fifty-six parcels in this section. The City owns
five of these parcels. Seventeen parcels have been acquired and the owners of four parcels have accepted the appraised value.
Authorization for eminent domain has been approved for one parcel.
Phase III of the project consists of thirty parcels and is from the railroad tracks to East Lucas Drive. One parcel has been acquired
and one parcel owner has accepted the City's offer for the appraised value.
A copy of a plat depicting the property is attached.
The owner of a parcel in Phase II listed below has agreed to accept the appraised value for his property:
Parcel No.64: 0.055 acre out of the A.Williams Survey,Abstract 385
3495 Concord Road
Appraised Value: $8,900.00
Less Improvements Retained: 10.00
Total Compensation: $8,890.00
(Partial Taking)
Appraisers: Bishop Real Estate Appraisers,Inc.
Owner: Jasper J.Perello
It is requested that a resolution be passed authorizing the acquisition of Parcel No.64 from Jasper J.Perello for the appraised
value of$8,890.00 for the Concord Road Improvement Project.
11,7q.,L 'R C X&Lif
Warner
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Attachment
PERELLOC
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CONCORD ROAD
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RESOLUTION NO.
WHEREAS, the lawsuit of Linda and Joseph Frederick v City of Beaumont, has
been discussed in an Executive Session properly called Tuesday, September 1, 1998 and
held,
WHEREAS, the Council desires to authorize the settlement of the lawsuit;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Attorney be, and he is hereby, authorized to settle the lawsuit of Linda and
Joseph Frederick v City of Beaumont, in the amount of Seventy-five Thousand
($75,000.00) Dollars.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
1999.
- Mayor -
CITY OF BEAUMONT
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JANUARY 26, 1999 1:30 P.M.
AGENDA T
OPENING
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items (excluding item 1)
* Consent Agenda
PRESENTATION
* Receive Comprehensive Annual Financial Report from Auditor - Gayle W. Botley
& Associates
GENERAL BUSINESS
1. PUBLIC HEARING: Settlement of the Entergy/Gulf States Rate Case
Consider an ordinance authorizing the settlement of the Entergy/Gulf States Rate
Case
2. Consider approving a contract to conduct a water supply study for the City of
6 Beaumont's water system
3. Consider approving change orders and a final payment related to the Southwest
Elevated Tank Repairs and Repainting Project
COMMENTS
* Councilmembers comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
• Consider matters related to contemplated or pending litigation in accordance
with Section 551.071 of the Government Code:
Arbitration concerning elimination of a Grade III Firefighter position
Arbitration concerning the Labor Agreement for Firefighters 1997-1999
Defaulted Small Business Loans: Nyron Colbert, Joseph Richards, Lafayette
Spivey, Lin Marie Garsee, Willie Parker III, and Brenda Travis
Claim of Elijah Ricky Jason
• Consider matters related to employment, evaluation and duties of a public officer or
employee in accordance with Section 551.074 of the Government Code:
City Manager
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting.
•
1
January 26, 1999
PUBLIC HEARING: Settlement of the Entergy/Gulf States Rate Case
Consider an ordinance authorizing the settlement of the Entergy/Gulf States Rate
Case
Information from the City Attorney is attached for your review.
•
INTER-OFFICE MEMORANDUM
,m lei
City of Beaumont, Texas
City Attorney's Office
Date: January 21, 1999
To: Mayor and City Council
From: Lane Nichols, City Attorney
Subject: Settlement of the Pending Entergy/GSU Rate Case
COMMENTS
I am recommending that the City of Beaumont authorize a settlement of the pending
Entergy/Gulf States (EGS) rate case. The settlement is outlined in the attached report prepared
by the lawyers representing the group of cities which intervened in this case. Although the details
of the settlement are quite complex, it will result in a rate reduction from current rates of $4.2
Million. Additionally, rates will be frozen through June 1, 2000. The settlement will provide some
relief from the recent fuel charge which was imposed by the PUC last year in that it will require
the company to come forward much sooner and prove the justification of the surcharge.
Most importantly, the settlement results in the dismissal of all appeals except the appeal
of the River Bend case which is over ten years old. Trial of the River Bend case, however, will
be deferred until the year 2002, and even if the company is successful, it has agreed to limit its
recovery to $115 Million less depreciation.
The ordinance attached to this memorandum will provide authority for the settlement of this
rate case in accordance with the "outline of proposed settlement" set out on pages six and seven
of the booklet "Report to Participating Cities" attached.
The law requires a public hearing prior to enactment of the ordinance.
Should you have questions concerning details of this matter, please feel free to call.
Lane Nichols
LN:cg
Attachments
•
2
January 26, 1999
Consider approving a contract to conduct a water supply study for the City of
Beaumont's Water System
The contract would be with Freese-Nichols, Inc. of Fort Worth and Dikita Engineering to
perform a study to bring the City's water system into compliance with new drinking water
standards and to recommend repair methods for the damaged north ground storage tank for an
amount not to exceed $328,400. Additional information is attached for your review.
•
� c
Interoffice Memorandum
City of Beaumont - Water Utilities/Administration
Date: January 20, 1999
SAW/MEM-007.99
To: Ray A. Riley, City Manager
From: S. A. Webb, Water Utilities Director
Subject: City Council Agenda Item for Approval
Award of Contract to Freese-Nichols, Inc.
Water Supply Study (Site Map Attached)
A City's water supply is so fundamental that it is usually taken for granted. However, sound long
range planning is required to ensure an adequate,dependable and safe supply. The City's last Water
Master Plan update was in 1980. The reason for the update was a growing demand for water by
the community. As a result of that study,the City proceeded with the expansion of the North Water
Plant from a Ten (10) Million Gallons Per Day (MGD) capacity to Thirty (30) MGD capacity by
means of a new technology. The conversion to the new technology resulted in a substantial cost
saving and allowed the City to close the older South Water Plant,which was built in 1929 and was
in poor condition. (See History of Water System Improvements - Attachment A).
Today we find the City in a similar situation. Only today, it is not just the need for greater capacity,
but it is also the primary need to improve the quality of the water being produced. In September
1998, the United States Environmental Protection Agency (USEPA) issued new drinking water
quality regulations. The current treatment technology being employed by most water treatment
systems, including the City's, cannot meet the new standards. (See USEPA Regulations -
Attachment B).
In November 1998, we sent requests for engineering proposals to six (6) companies we have had
good experience with. The firms were: Alan Plummer Associates, Inc., Black & Veatch, Freese-
Nichols, Inc., Carroll & Blackman, Inc., Dikita Engineering, and Schaumburg &Polk, Inc.
The three local firms, Carroll &Blackman, Inc., Dikita Inc. and Schaumburg & Polk Inc. elected
to team with the three larger firms instead of submitting separate proposals. In November, the City's
interview committee received the proposals and made a selection.The committee consisted of Water
Utilities Department personnel: Barry Miller, Water Production Superintendent, Joseph
Majdalani, P.E., Water Utilities Engineer, Mark Goad, Water Utilities Assistant Director, S. A.
Webb,Water Utilities Director, and Thomas Warner, Public Works Director.
The committee selected the team of Freese-Nichols,Inc. and Dikita Engineering,because of their
extensive experience with the new and developing water treatment technologies and their past work
with the City's water system. (See Freese-Nichols, Inc.,City Work History -Attachment Q.
It is recommended that the City enter into a contract with Freese-Nichols, Inc. to perform the
necessary study to bring the City's water system into compliance with the new drinking water
standards and to recommend repair methods for the damaged north ground storage tank for an
amount not to exceed an amount of$328,400.00. (See Scope of Project -Attachment D).
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CITY OF BEAUMONT
FRESH WATER CANAL SYSTEM
Attachment "A"
BRIEF HISTORY
of
WATER SYSTEM IMPROVEMENT
• 1914 The City purchased the Water Treatment Plant and Distribution System from a
Private Company.
• 1916 The City built a raw water intake canal from the Water Treatment Plant to
Lawsons Crossing, to avoid high saline water in Neches River at the
Highway 90/Interstate Ten Bridge.
• 1918 Installed a thirty-inch(30")pipe under the Neches River at Lawsons Crossing
and constructed a canal to Bunns Bluff, a location two (2) miles North of
Colliers Park. Pumping equipment was installed to lift the water into the
Weiss Canal.
• 1921 Salt water encroachment at Bunns Bluff made it necessary to construct a
canal eight (8) miles to Weiss Bluff, a location near the town of Evadale.
• 1929 New Water Treatment Plant was built with a four(4)MGD capacity.
1941 Water Treatment Plant expansion to ten(10) MGD capacity.
• 1948 New ten (10) MGD Water Treatment Plant was built adjacently to the
existing plant.
• 1956 The City begins to develop deep water wells in Hardin County with the
construction of a five (5) MGD well, a five (5) million-gallon ground
storage tank, service pumps, and the installation of a 24" inch pipe line to
City.
• 1978 The third well was installed, an additional 24" pipeline was installed to the
City and a new five (5) million-gallon ground storage tank was built.
• 1980 Expand the 1941 ten(10) MGD Water Treatment Plant with a new treatment
technology and increase the capacity to thirty (30) MGD.
• 1989 Extend water distribution system to the site of developing County, State, and
Federal prison systems.
-1914 - 1999 During the eighty-five(85)year water system history,the distribution system
has been increased from less than a mile of pipeline to just over 700 miles of
pipeline and the addition of four one (1) million gallon elevated storage
tanks. In 1935, the City's water system was classified by the State Health
Department as a Superior System and has maintained that standard to date.
New Drinking Water Rules Attachment"B"
T he new Interim Enhanced Surface 0 Disinfection profiling and benchmarking
Water Treatment Rule and Stage 1 provisions.
Disinfectants and Disinfection Byproducts 0 Inclusion of Cryptosporidium in the
rules, both published in the Federal Register watershed control requirements for
in November, are expected to cost U.S. unfiltered public water systems.
utilities just over $1 billion a year to 0 Requirements for covers on new finished
implement, according to figures developed by water reservoirs.
the Environmental Protection Agency. 0 Sanitary surveys,conducted by states, for
EPA has estimated a total annualized all surface water systems, regardless of
national cost for implementing the Interim size.
Enhanced Surface Water Treatment Rule 0 Systems using ground water under the
(IESWTR) will be $307 million, while the direct influence of surface water in the
Stage 1 Disinfectants and Disinfection rules governing Cryptosporidium.
Byproducts Rule (D-DBPR) is expected to
cost about $700 million. The rule with tightened turbidity criteria
The IESWTR applies to public water and individual filter monitoring requirements,
systems that use surface water or ground water is designed to optimize treatment and enhance
under the direct influence of surface water physical removal efficiencies to minimize
(GWUDI) and serve at least 10,000 people. Cryptosporidium levels in finished water.
The Stage 1 D-DBPR applies to all Turbidity monitoring requirements for
community and nontransient noncommunity combined filter effluent will remain at least
water systems that treat their water with a every four hours, but continuous monitoring
0 hemical disinfectant for either primary or will be required for individual filters. In
esidual treatment. addition, the rule includes disinfection
profiling and benchmarking provisions to
assure continued levels of microbial
IESWTR Requirements protection while facilities take the necessary
The IESWTR amends the existing steps to comply with new DBP standards.
Surface Water Treatment Rule to strengthen States are also required to conduct
microbial protection, including provisions sanitary surveys for all surface water and
specifically to address Cryptosporidium, and GWUDI systems, including those that serve
to address risk tradeoffs with disinfection fewer than 10,000 people.
byproducts.
The final rule includes treatment
requirements for waterborne pathogens such Compliance Deadlines
as Cryptosporidium. In addition, systems States have two years from publication to
must meet existing requirements for Giardia adopt and implement the requirements of this
lamblia and viruses. - regulation. Public water systems that use
surface water or ground water under the direct
Specifically, the rule includes: influence of surface water, either in whole or
• A maximum contaminant level goal in part, and serve a population of 10,000 or
(MCLG) of zero for Cryptosporidium. more generally have three years from Federal
• 2-log Cryptosporidium removal promulgation to comply with requirements of
requirements for systems that filter. this rule, except for disinfection profiling and
• Strengthened combined filter effluent benchmarking,which require systems to begin
turbidity performance standards. sampling after three months.
• Individual filter turbidity monitoring In cases where capital improvements are
provisions. needed to comply with the rules, states may
Attachment"B"
Compliance Deadlines, Costs
In cases where capital improvements are
Large surface water systems are required
�eded to comply with the rules, states may
ply with Stage 1 D-DBPR and
grant systems up to an additional two years to to com
comply. IESWTR by December 2001. Ground water
The rule will result in increased costs to systems and small surface water systems must
public water systems for improved turbidity comply with the Stage 1 D-DBPR by
monitoring, disinfection December 2003.
treatment, EPA Estimates that implementation of
benchmarking, and covering new finished Stage 1 D-DBPR will result in:
water reservoirs, as well as state gAs many as 140 million people will have
implementation costs,
increased protection DBPs.
EPA estimates that 92 percent of 24 percent national average reduction in
households (60 million)will incur an increase TTHM levels.
in their water bill of less than$1 per month; 7 Reduction in exposure to the major DBPs
percent of households(5 million)will incur an from use of ozone(bromate) and chlorine
increase in their water bills of between $1-$5 dioxide (chlorite).
per month; and less than 1 percent (23,000
households) will incur an increase of more An estimated 116 million households are
than $5 per month(about $8 per month).
affected by Stage 1 D-DBPR. EPA estimates
that 95 percent of the households will incur
D-DBPR Requirements additional costs of less than $1 per month on
The Stage 1 Disinfectant and Disinfection their water bills. An additional four percent
yproduct Rule updates and supersedes the will pay between$1 and$10 per month more,
J979 regulations for total trihalomethanes. In and one percent are expected to incur
increased water bills of$10 to $40 per month,
addition, it will reduce exposure to three if they choose to install treatment. However,
disinfection byproducts.
The rule establishes maximum residual many of those systems may choose less costly
disinfectant level goals and maximum residual non-treatment options, such as consolidation.'
disinfectant levels for three chemical
disinfects—chlorine,chloramine and chlorine 1 « „New Drinking Water ules,
dioxide. It also establishes maximum WaterWorld,
contaminant level goals and maximum January 1999, Page 1
contaminant levels for total trihalomethanes,
haloacetic acids, chlorite and bromate.
Water systems that use surface water or
ground water under the direct influence of
surface water and use conventional filtration
treatment are required to remove specified
percentages or organic materials,measured as
total organic carbon, that may react with
disinfectants to form DBPs.
Removal will be achieved through a
treatment technique(enhanced coagulation or
enhanced softening) unless a system meets
0 alternative criteria.
2
Attachment "C"
Prior Projects Performed by
Freese-Nichols, Inc.
for the
City of Beaumont Water Utilities Department
• 1929 Freese-Nichols, Inc. designed the City's first modern chemical treatment
filtration plant with a capacity of four (4) MGD.
• 1941 Freese-Nichols, Inc. was selected for the expansion of the plant to ten (10)
MGD capacity and the construction of a five(5)million-gallon underground
storage tank, which remains in service today as the "South Reservoir."
• 1944 Freese-Nichols, Inc. designed a new thirty (30) MGD raw water pump
station at the Lawsons Crossing of the Neches River.
• 1948 Freese-Nichols, Inc. is selected to design a new ten (10) MGD Water
Treatment Plant independent of the existing South Plant.
• 1980 The City authorized Freese-Nichols, Inc. to develop a master plan for the
Raw Water Canal System, the Water Treatment Plant, and the Distribution
System. The result of the study was the design of the thirty (30) MGD plant
expansion.
Attachment"D"
SCOPE OF SERVICES
I. REPLACFI��ENT OF FIl`TISHED ��IATER STORAGE TA_NK(�l•
A. 1. Meet with OWNER to (1) review the scope of services; (2) verify OWNER's
requirements for the Project; and (3) review available data.
2. Make a site visit to the OWNER'S facilities to observe the existing ground storage
tanks.
3. Evaluation Reports (Pre-design): The evaluation reports will consist of evaluation
either repair or replacement of the North five (5) million-gallon below ground
concrete finished water storage tank versus replacement with an aboveground, give
(5)million-gallon steel storage tank and transfer pump station. The report will also
consider repair,renovation or replacement of the South clearwell which is presently
in service. The evaluation report will assess the necessary connecting piping to
deliver water to both clearwells and the necessary piping to deliver water to the high
service pump station at both the existing site and possible future sites. The
evaluation will include structural assessment of both the North and South clearwells
and development of opinions of probable construction costs and implementation
schedules.
II. REPORT AND EVALUATION OF THE WATER PRODI J TION FACTI ITIFS
The evaluation will include the following elements:
A. Evaluation of the Surface Water Treatment Facilities. The evaluation will include the
compliance with the Safe Drinking Water Act requirements;will consider the feasibility
of increasing the plant's rated capacity to fifty (50)million gallons per day(MGD); master
planning the plant site, demolitions of older portions of the Treatment Plant which are no
longer in service,replacement of high service,replacement of high service pump station for
firm capacity and reliability improvements assessment of raw water pump station for firm
capacity and reliability, flooding protection,water quality, standards, chemical facilities and
operational optimization components.
B. Disinfectant Alternative Evaluation. An evaluation will be performed regarding treatability
and removal controls for manganese and Trihalomethanes. Recommendations will be made
for process selection to comply with the Safe Drinking Water Act(SDWA)enhanced surface
water treatment rule and disinfectant and disinfection byproducts (D/DBP) rule.
The treatability evaluation will also consider optimization of chemical usage and alternative
disinfectants.
C. Raw Water Delivery System Assessment. The raw water delivery system assessment will
include: analysis of canal conditions, analysis of canal pump stations, saltwater intrusion
options and recommendations of improvements for reliability and firm capacity.
D. Groundwater Production Evaluation. The groundwater evaluation will include: groundwater
demand projections, analysis of groundwater facilities, assessment of a new well and
distributions systems requirements.
3
January 26, 1999
Consider approving change orders and a final payment related to the Southwest
Elevated Tank Repairs and Repainting Project
On May 26, 1998, Council approved a contract for the repair and repainting of the interior of the
1,000,000 Gallon Elevated Storage Tank located at Washington Boulevard and Municipal Drive
to Coatings, Inc. in the amount of$217,432. Change Order Number One is in the amount of
$7,614 and is for extra work needed to complete the project satisfactorily. Change Order
Number Two is to adjust the contract amount by $3,000 for disposal of hazardous waste
according to regulations mandated by the United States Environmental Protection Agency. A
final payment in the amount of$21,029 would be made to the contractor. Additional information
is attached for your review.
•
•
� c
Interoffice Memorandum
City of Beaumont - Water Utilities/Administration
Date: January 19, 1999
SAW/MEM-006.99
To: Ray A. Riley, City Manager
From: S. A. Webb, Water Utilities Direct
Subject: City Council Agenda Item for Approval
Change Order Number One, Change Order Number Two, Final Payment
Southwest Elevated Tank Repairs and Repainting Project
On May 26, 1998, City Council awarded a contract for the repair and repainting of the interior
of the 1,000,000 Gallon Elevated Storage Tank located at Washington Boulevard and Municipal
Drive to Coatings, Inc. in the amount of$217,432.00.
Change Order Number One is to adjust the contract amount for "extra work" to have Contractor
remove and reroute antenna coax cable; replace an overflow pipe flapper valve, replace broke pipe
brackets, replace roof ladder roller system, modification for Saf-T-Gate Handrail, provide new
seal opening in the riser around fill line and extend a water compartment ladder to floor of the
tank. The cost for the extra work is $7,614.00.
Change Order Number Two is to adjust the contract amount for disposal of hazardous waste
according to regulations mandated by the United States Environmental Protection Agency. The
cost of the extra work is $3,000.00.
The total cost for Change Order Number One and Change Order Number Two is $10,614.00,
which is five-percent (5%) of the original contract amount. Therefore, the revised contract
amount is $228,046.00.
The Southwest Elevated Storage Tank's maximum capacity is for 1,000,000 gallons and the tank
is used to provide emergency supply to City of Beaumont's water distribution system, specifically
to the Southwest end of the City.
It is, therefore, recommended that Change Order Number One and Change Order Number Two
be approved and accepted by City Council, and final payment of $21,029.00 be made to
Contractor, Coatings, Inc.
SAW/JGM/tlh
Enclosures
3954-111
Change Order No. 1 8/4/98
PROJECT:
DATE OF ISSUANCE:
Southwest Elevated Water Tank August 4, 1997
OWNER:
City of Beaumont, TX ENGINEER:
CONTRACTOR: Don S. Relchle & Associates
Coatings, Inc.
CONTRACT FOR:
Repair Work and Painting Elevated Water Tank
You are directed to make the following changes in the Contract Documents: Description:
• Repair and replace overflow pipe flapper valve.
• Remove and replace broken overflow pipe brackets
• Remove and replace roof ladder roller system
• Provide new modified Saf-T--Gate & handrail In riser platform
• Provide new seal opening In riser around fill line
• Remove and relocate antenna coax cable
• Extend water compartment ladder to floor of tank
Purpose Of Change Order:
1. Recent structural damage
2. Antenna cable restricting access and a safety problem
Attachment: (List documents supporting change)
1 . Coatings, Inc. two proposals received 8/3/98
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Price Original Contract Time
217.432.00 One hundred & sixty (160) calendar days
Previous Change Orders No. — to No. — Net change from previous Change Orders
$ 0.00 0 calendar days
Contract Price prior to this Change Order Contract Time prior to this Change Order
$ 217.432.00 One hundred & (160) calendar days
Net Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order
$ 7.61400 0 calendar days
Contract Price with all approved Change Orders Contract Time with all approved Change Orders
$ 225.046.00 One hundred & sixty (1160) calendar days
RECOMMENDED: APPROVED: APPROVED:
Don S. Reichle & Associates City of Beaumont Coatin
r?t,� =L
/2
Engineer Owner
Contractor
r ; Coatings , Inc.
R 11 Memorial Ave . PROPOSAL
0 Page No . 1
M� Smithton, IL 62285
_ cif_ 1 Pages
PROPOSAL SUBMITTED TO: PtiONE DATE
----------- -------
ME JOB NAME
City of Beaumont—Water Utilities Dept Southwest Elevated Water Tank
STREET STREET
1350 Langham Road
CITY CITY STATE
Beaumont Beaumont TX
STATE
Texas 77704
We hereby submit specifications and estimate for:
Re: Extra Repair Work on above referenced project
1 . Remove and replace overflow pipe termination flapper valve.
Price : $784. 00
2 . Remove and replace overflow pipe brackets that are broken.
Price : $386 . 00
3 . Remove and replace roof ladder roller system.
Price : $850 . 00
4. Provide new - modification for Saf-T-Gate , handrail in riser
platform.
Price : $614 . 00
5. Provide new seal opening in riser around fill line.
Price: $410. 00
6. Extend water compartment ladder to floor of tank.
Price : $688 . 00
Above prices include all necessary labor, supervision, materials, equipment
and incidentals to complete the work.
We hereby propose to furnish labor and materials - complete in accordance with the above specifications, for the sum of
Above prices dollars
( ) with payment to be made as follows:
Upon completion of work
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices Any alteration or deviation
from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate All
agreements contingent upon strikes,accident or delays beyond our control.This proposal subject to acceptance within days and is void
thereafter at the option of the undersigned.
Authorized Signature
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made
outlined above.
ACCEPTED:
Signature
DATE Signature
R 11 Memorial Ave. PROPOSAL
Page No. 1
M Smithton, IL 62285
ill' 1 Page�,
PHONE DATE
PROPOSAL SUBMITTED TO:
rSTATE JOB NAME
ty of Beaumont-Dept . Water Utilities Southwest Elevated Water Tank
STREET
TN: S . A. Webb
CITY STATE
aumont , TX Beaumont TX
xas
We hereby sub mit specifications and estimate for:
i
Re : Antenna Cable removal and re-route coax cable on above project
This work includes removing antenna coax cable from inside of tank.
Re-route cable on exterior of tank, weld in 45 standoffs up overflow
column through balcony floor, alongside overflow pipe up the shell
of tank to center of roof . Provide aniinstall galvanized clamps to
affix cable to standoffs . Touch-up, clean and paint all burn marks
and standoffs . Weld in 3000 lb. coupling in riser where cable went
through riser . This work will necessitate the antenna cable being
disconnected approximately 4 hours one day to re-route the cable .
Price includes all labor, material and equipment to complete this
aspect of work.
Price for work itemized above: Three thousand, eight hundred and
eighty-two dollars and no/100
($3 , 882.00)
We hereby propose to furnish labor and materials - complete in accordance with the above specifications, for the sum of
dollars ($ 1 , 889 - 00 ) with payment to be made as follows:
Upon completion of work
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices Am- alteration or deviation
from above specifications involving extra costs, will be executed only upon written orders. and will become an extra charge over and above the estimate All
agreements contingent upon strikes,accident or delays beyond our control. sal subject to acceptance � vn days and is void
thereafter at the option of the u�idersigned.
Authorized Signat
ACCEPTANCE OF PROPOSAL
rDATE cifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made
Signature
Signature
3954-III
Change Order No. 2
PROJECT: DATE OF ISSUANCE:
Southwest Elevated Water Tank December 3, 1998
OWNER:
City of Beaumont, TX ENGINEER:
CONTRACTOR: Don S. Reichle & Associates
Coatings, Inc.
CONTRACT FOR:
Repair Work and Painting Elevated Water Tank
You are directed to make the following changes in the Contract Documents: Description:
• Dispose of waste as Hazardous Waste rather than treating waste on-site.
Purpose Of Change Order:
1. Recent revisions In EPA Waste Regulations.
Attachment: (List documents supporting change)
1 . DSR letter of 12/2/98
2 . Summaries of EPA's regulation on Lead Waste Treatment and Handling
3 . Coatings, Inc. proposal received 11/25/98
-------------------------------------------------------------------
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Price Original Contract Time
$ 217 432.00 One hundred & sixty (160) calendar days
Previous Change Orders No. 1 to No. 1 Net change from previous Change Orders
7,614.00 0 calendar days
Contract Price prior to this Change Order Contract Time prior to this Change Order
$ 225 046.00 One hundred & (160) calendar days
Net Increase (decrease)of this Change Order Net Increase (decrease)of this Change Order
$ 3,000.00 0 calendar days
Contract Price with all approved Change Orders Contract Time with all approved Change Orders
$ 228 046.00 One hundred & sixty (160) calendar days
RECOMMENDED: APPROVED: APPROVED:
Don S. Reichle & A§sociates City of Beaumont ,0oa Inc.
by bV ,
Engineer Owner i itractor
P1
Coatings, Inc. Painting/SandblastingMelding
11 MEMORIAL AVE. 9 SMITHTON,ILLINOIS 62285 618-233.9896
PHONE AND FAX
November 25, 1998
Mr . Randy Reichle
Reichle & Associates
Route 4, Box 781)
Beaumont, TX 77705
RP • Kvt,ra tnr a rhanUi- nrder for City of FieaumQnt ,
Southwest water Tank Project
Dear Randy:
Please issue a change order on the above reference project
for the following:
Disposal, of hazardous sandblast media . The sandblast media
had to be disposed of as hazardous waste instead of being
treated due to the high levels of Lead. This was above and
beyond what was anticipated .
Amount of above extra: Three thousand no/100 dollars ( $3,000 . 00)
Sincerely,
14ichael D. Olson a
President
APPENDIX "A"
Headquarters Press Release
Washington, DC
Date 05/15/98
Published:
Title: EPA FINALIZES LAND DISPOSAL RESTRICTIONS FOR
METAL-BEARING WASTES
- - --- - - - -- - ---- - - - - -- - - -- - - - - --- - ------- - --- - -- - -- ----- ---- -
FOR RELEASE: FRIDAY, MAY 15, 1998
EPA FINALIZES LAND DISPOSAL RESTRICTIONS FOR
METAL-BEARING WASTES
On April 30, EPA issued the Phase IV final rule that encourages the safe
recycling and disposal of hazardous metal waste and newly identified waste
from mineral processing. EPA's Phase IV rule establishes Land Disposal
Restrictions (LDR) treatment standards for 12 metal constituents based on
the latest performance data from the best demonstrated technologies
available to treat metal-bearing wastes. These treatment standards, known as
Universal Treatment Standards (UTS), are expected to be published in the
Federal Register by late May. The standards, effective 90 days after
publication, must be met by the entire universe of metal-bearing hazardous
wastes prior to any type of land disposal. This rule also modifies EPA's
hazardous waste regulations to define which secondary materials from mineral
processing are being recycled-and which are considered waste and therefore
subject to LDR treatment standards. The rule establishes a conditional
exclusion for materials that are legitimately recycled and kept off the land
prior to recycling. These provisions promote safe recycling of mineral
processing secondary materials by reducing regulatory obstacles to
recycling, while ensuring the proper treatment and disposal of hazardous
waste. EPA also retains the Toxicity Characteristic Leaching Procedure as a
test for evaluating the toxicity characteristic in these wastes. Finally,
the third main aspect of EPA's rule establishes special LDR treatment
standards for soil contaminated with hazardous waste or hazardous
constituents. Contaminated soils will need to meet LDR treatment levels of
10 times the UTS standards or achieve a 90 percent reduction in the levels
of hazardous constituents present in the soil. The soil treatment standards
allow this extra degree of leniency to make it more feasible to clean up
contaminated soils without having to rely upon high temperature combustion
technologies. The rule also establishes, for the first time, a risk-based
variance process for contaminated soils that might not otherwise meet the
soil treatment standards. The Federal Register notice is available on the
Internet at: www.epa.gov/laws and regulations. A fact sheet and other
documents related to this rule is available at: www.epa.gov/osw/treat,
store, and dispose of waste by mid-May. R-64 ###
CITY OF BEAUMONT Report No.5
SOUTHWEST WATER TANK PROJECT Date:lZ/3/!9g_
STATUS REPORT COST ESTIMATE #5
CONTRACT % $
PROJECT OUTLINE UNITS % COST COMPLETED AMOUNT
K.INTERIOR CLEANING
$54,000
1. REMOVE WAX GREASE,SILT&DEBRIS 26% $ 14,040 100% $ 14,040
2.BLAST CLEAN INTERIOR FOR INSPECTION 74% $ 39.960 100°0 $ 39,960
SUB-TOTALS=. ! 100% $ 54,000 100% $ 54,000
M.STEEL REPAIRS,ADDITIONS&SURPLUS ITEMS $40,472
1. GROUPi-REPAIRS 34% $ 13,760 100% $ 13,760
2.GROUP II-ADDITIONS 63% $ 25,497 100 1/a $ 25,497
3.GROUP III-SURPLUS ITEMS Yzo $ 1,214 100% $ 1,214
SUB-TOTALS= 100% $ 40,472 100% $ 40,472
N. PAINTING $105,924
1. WATER COMPARTMENT/A.TUBE SURFACE PREP. 17% $ 18,007 100°! $ 18,007
2.INTERIOR DRY RISER SURFACE PREP. 3% $ 3,178 ! 100% $ 3,178
3.EXTERIOR SURFACE PREP 24% $ 25,422 100% $ 25,422
4.WATER COMPARTMENT/A.TUBE PAINTING 26% $ 27,540 100% $ 27,540
5.DRY RISER PAINTING 4% $ 4,237 ' 100% $ 4,237
6.EXTERIOR PAINTING 2 % $ 27,540 100% $ 27,540
O.DISINFECTION&DISPOSAL
SUB-TOTALS= 100% $ 105,924 100% $ 105,924
$836
1. DISINFECT 64% $ 535 100% $ 535
$ 301 0% $
2. HYDRO TEST % I 1 301
SUB-TOTALS= 100%100% $ 836 100°0 $ 836
P.WASTE TREATMENT&DISPOSAL $16,200
1. WAX GREASE DISPOSAL 7%
$ 1,134 I 100% $ 1,134
2.TREAT BLAST DEBRIS 62% $ 10,044 100% I $ 10,044
3.DISPOSAL OF TREATED DEBRIS 31% $ 5,022 i 100°1 $ 5,022
SUB-TOTALS=, i 100% j $ 16,200 I 100% $ 16,200
Change Order qi $ 7,614 1 100% $ 7,614 100°6 $ 7,614
Change Order 112 31000 j 100% $ 3,000 I 100% $ 3,000
JOB TOTALS of $-228,046 i 100% $ 228,046 100% $ 228,046
%OF CONTRACT TIME USED= : 100%, 160 89%
1 43
L TOTALS
1.AMOUNT EARNED TO DATE $ 228,046
2. RETAINAGE (5%) - I
3. BALANCE DUE CONTRACTOR
I $
4.PREVIOUS PAYMENT TO CONTRACTOR I $ 228,046
5.AMOUNT DUE CONTRACTOR THIS PAYMENT $ 207,017
$ 21,029
J. Payment of this Cost Estimate does not constitute acceptance by the CITY of contractor's work to date.
�� EED T RE M NDED F R PAYMENT
BY:/" X� BY:
FOR -;. tg l�-C
FOR: DON S.REICHLE&A TES
DATE: 7 DATE: IBC7HibPr 3 1998
Date ....... _ . ............99.... ........»...
Math Verification ...
...
Agreed to Receivin Report, P.O. and
Requisitions: fiv........c?7„Q,•. „
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