HomeMy WebLinkAboutPACKET JULY 12 2005 City of Beaumont
.,
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 12,2005 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
A) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary
sewer improvements in Montclaire Subdivision, Phase Two
B) Authorize the execution of a License to Encroach Agreement with Sigmor Corporation,
through their agent ATC Associates, Inc., for the installation of two (2) groundwater
monitoring wells near the intersection of Concord Road and Pope Street
C) Authorize the acceptance of a ten foot (10')wide water line easement providing access for
fire prevention services
D) Approve the sale of City-owned surplus property
•
A
City of Beaumont
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„ 1 EL
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: July 5, 2005
REQUESTED ACTION: Council consider a resolution accepting maintenance of the street,
storm sewer, water and sanitary sewer improvements in Montclaire
Subdivision, Phase Two.
RECOMMENDATION
Administration recommends approval of the following:
• Avenue Montclaire from the existing end of concrete pavement
approximately 201 linear feet north to the 3-OM-4P end of roadway
markers.
• Fairmont Drive from the existing end of concrete pavement
approximately 689 linear feet east to and including the Cul-de-Sac.
• Twenty (20) foot Alley from proposed Avenue Montclaire
approximately 812 linear feet east to the proposed twenty (20) foot
alley extending southerly from the east.
• Twenty (20) foot Alley from the existing Alley end of concrete
pavement extending northerly from the east of existing Berwick
Drive approximately 370 linear feet north to the 3-OM-4P end of
roadway markers.
Also, recommended for approval are the water and sanitary improvements for Lots 26- 41,
Block 1.
BACKGROUND
The aforementioned improvements in the subdivision passed final inspection from all entities
involved on June 28, 2005.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None. r
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director.
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07-06-2005
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PHASE TWO
SUBDIVISION
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City of Beaumont
Council Agenda Item
A °
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: July 1, 2005
REQUESTED ACTION: Council consider a resolution authorizing the execution of a License
to Encroach Agreement with Signior Corporation,through their agent
ATC Associates, Inc., near the intersection of the City's Concord
Road and Pope Street rights-of-way for the installation of two (2)
groundwater monitoring wells.
RECOMMENDATION
The groundwater monitoring wells will be installed by ATC Associates, Inc. The encroachment
agreement will cover the monitoring wells at the following location:
No. 1 - encroaching onto the City's right-of-way, near the southeast corner of Pope
and Concord, twenty(20) feet east of the intersection along Pope Street and four to
six (4-6) feet from the edge of pavement on the south side of Pope.
No.2-encroaching onto the City's right-of-way,on the West side of Concord Road,
approximately one hundred sixty(160)feet south of the intersection of Concord and
Dogwood and eight to ten (8-10) feet south of the edge of pavement of Concord.
Administration recommends authorization to execute the License to Encroach Agreement.
BACKGROUND
The groundwater monitoring well are being installed to delineate groundwater contamination.
The License Agreement protects the City from liability and provides a thirty(3 0)day cancellation
clause.
BUDGETARY IMPACT
There is a one time fee of$500 for the License to Encroach.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY:
City Manager and Public Works Director.
engatc_sigmor-ibmpd
1 July 2005
COMMENTS FROM DEPARTMENTS AND/OR UTILITY COMPANIES
FOR
LICENSE TO ENCROACH APPLICATION
PROPERTY DESCRIPTION: Monitoring Wells encroaching onto the City's right-of-way
on Pope Street and Concord Road.
APPLICANT: ATC Associates, Inc., agent for Sigmor Corporation
DATE OF DISTRIBUTION: June 16, 2005 Due: June 27, 2005
1) Joris P. Colbert, City Engineer Date Received: 06-17-2005
Acceptance and Approval.
2) Jim Terry, Streets &Drainage Superintendent Date Received: 06-16-2005
Second Response - Date Received: 06-28-2005
Objections. There is a large storm sewer line that runs north&south on the east side of Concord.
There is a conflict with well#1.
Acceptance and Approval. There are two drainage lines on the S.E. corner of Concord and
Pope. The company needs to call us before they sink their wells.
3) Jack Maddox,Fire Marshall Date Received: 06-17-2005
Acceptance and Approval.
4) Hani Tohme, Water Utilities Date Received: 06-24-2005
Acceptance and Approval. In both locations the water mains will need to be potholed prior to
digging or drilling to determine the exact location.Notify our Inspector at 409-866-0026, ext. 241,
24 hours prior to any excavation.A minimum of five(5)foot separation shall be maintained between
the water mains and the monitoring wells(OD to OD). Enclosed are a set of maps for existing water
and sanitary sewer facilities within the vicinity of this property. According to the water maps, we
have a six(6) inch water line on the south side of Pope Street and an eight(8) inch water main on
the west side of Concord Road.According to the sanitary sewer maps,we have a six(6)inch sanitary
sewer main on the north side of Pope Street and an eighteen(18)inch sanitary sewer main on the east
side of Concord Road. The City of Beaumont Water Utilities Division will hold the Contractor
financially accountable for any damages incurred during construction.
5) Stephen Richardson, Planning Manager Date Received: 06-16-2005
Acceptance and Approval.
6) Mark Horelica, Transportation Manager Date Received: 06-16-2005
Acceptance and Approval.
7) Patrick Sam, CenterPoint Energy Entex Date Received: 06-16-2005
Acceptance and Approval. We do have gas lines @ the intersection of Concord&Pope. Will have
to call for locates.
8) James E. Bryant, Entergy Date Received: 06-23-2005
Acceptance and Approval.
9) Cliff Moore, Southwestern Bell Corporation Date Received: NA
10) Richard Le Blanc, D.D.#6 Date Received: 06-16-2005
Acceptance and Approval.
11) Tyrone Cooper, Legal Department Date Received: 06-30-2005
Acceptance and Approval. Subject to Streets &Water Utilities being accommodated.
comments_sumrnary-atc_sigmor-2005
LICENSE TO ENCROACH
STATE OF TEXAS X
ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON X
On the date last indicated below,the City of Beaumont, a municipal corporation,of
Beaumont,Jefferson County,Texas,herein called"Licensor" and Sigmor Corporation,hereinafter
called"Licensee", contracted and agreed as set forth herein.
Licensee desires a license from Licensor to use that real property(the subject of this
license agreement) described as follows:
No. 1 - encroaching onto the City's right-of-way,near the southeast corner of Pope
and Concord, twenty(20) feet east of the intersection along Pope Street and four to
six (4-6) feet from the edge of pavement on the south side of Pope.
No.2-encroaching onto the City's right-of-way,on the West side of Concord Road,
approximately one hundred sixty(160)feet south of the intersection of Concord and
Dogwood and eight to ten(8-10) feet south of the edge of pavement of Concord.
Said encroachments are shown on Exhibit "A", attached.
NOW,THEREFORE,Licensor hereby grants to Licensee a license to occupy and use
the subject property for the purpose of installing the groundwater monitoring wells,subject to all of
the terms and conditions hereof. Licensee shall notify Patrick Sam,Entex Corporation at(409)866-
1011 forty-eight(48)hours prior to any excavation at site of encroachment. Licensee shall notify
Hani Tohme, Water Utilities at (409) 866-0026, ext. 241, for utility locates forty-eight(48)hours
prior to any construction. Licensee shall notify Jim Terry, City Streets and Drainage at(409) 838-
5016, forty-eight(48)hours prior to any construction. Licensee shall maintain the said monitoring
wells in a good and safe condition as may be required to protect the public from injury or property
damage. Licensee shall upon completion of remediation activities,properly close said groundwater
monitoring wells, with plans subject to approval of the City of Beaumont Water Utilities
Department. After three (3) years from the date of this agreement, Licensee shall notify Licensor
of their intent to continue using the monitoring wells. Such notice should be sent to the City
Engineer, City of Beaumont,P.O. Box 3827,Beaumont, Texas 77704.
Subject property may continue to be occupied and used by Licensee solely in
connection with the existing structures and for incidental purposes related thereto during the term
of this license or until termination thereof. Said license shall terminate upon removal or demolition
of said encroachment.
Page 1 of 4
Substantial improvements shall not be made upon any encroachment without first
• obtaining the written consent of Licensor and giving notice to ice license shall be attached to such
to what extent such improvements are to be made. A copy of
notice.
Substantial improvement means any repair, construction, or improvement of a
�o
structure,the cost of which equals or exceeds twenty-five percent(25%))of the market value of the
structure either: (1) before the improvement or repair is started; or (2) if the str this def ton,
damaged and is being restored, before the damage occurred. For the purposes
"substantial improvement" is considered to occur when thee external dimensions of the structure.
structure commences,whether or not that alr ti or imt rovements of a structure to comply with
The term does not, however, include any projects p
existing state or local health, sanitary, or safety code specifications which are solely necessary to
protect the health, safety and welfare of the public, inhabitants, or users of such structure.
In the event the City of Beaumont,by resolution of the City Council, determines it
needs the subject property, or any part thereof, for the benefit of the City or to protect the health,
safety or welfare of the public, and it terminates this license or any part thereof,Licensee shall not
for the
receive any compensation and the City of Beaumont shall not be liable therefore,whether
loss of
value of property taken, damage to the abutting or remaining p p rtY
business or profit, loss of access, or otherwise.
Licensee shall at all times indemnify and hold harmless
Licensor law suitsa attorney's fees,
against, and a in full, for all claims,losses,
entity of licensor ag pay
costs,judgements or expenses, that Licensor and any franchised entity of Licensor may sustain,
incur, be required to pay or become liable for, resulting in aany maanneTefrom the construction,
maintenance,use, state of repair, or presence of such enc g
Licensor, and any franchised entity of Licensor, reserves the right to make
improvements,perform maintenance and construction to right-of-way
lfhaxe and safety tithe communiby
this license where such is deemed necessary for the health, we
any
In doing so, Licensor and any franchised entity of L to prosecuteeo�maintain a�Licensee laim
damage occasioned thereby and Licensee shall not be entitled
against such parties for any such damage sustained by Licensee to said encroaching structure or any
abutting or attached structures, improvements or land caused Licensor and any franchised entity of Licensor
encroachment. In addition,Licensee shall reimburse
any additional costs resulting from the encroachment.
Licensee shall not permit trees, shrubs, plants, or any object to be placed on the
subject property in such a manner as to obstruct the view of traffic.
As part of the consideration for this agreement, Licensee shall pay to Licensor the
sum of Five Hundred Dollars ($500.00). Said sum being non-refundable.
0 Page 2 of 4
This license shall be recorded in the Real Property Records in the Office of the
County Clerk of Jefferson County, Texas by Licensor.
This agreement is terminable by either party by giving written notice to the other
specifying the date of termination. Said notice shall be given not less that thirty(30) days prior to
the termination date, therein specified, and shall be recorded in the Real Property Records in the
Office of the County Clerk of Jefferson County, Texas by Licensor.
This license is neither assignable nor transferable except in conjunction with,and as
part of, Licensee's conveyance of all the abutting property this license serves through probate or
warranty deed or lease. In any such event, Licensor shall be notified of such occurrence by being
delivered a copy of the document or documents conveying or leasing the same.
Any notice to Licensor shall be sufficient if it is mailed or hand delivered to the
Office of the City Engineer,City ofBeaumont,P.O.Box 3827,Beaumont,Texas 77704. Anynotice
to Licensee shall be sufficient if mailed or hand delivered to the Office of ATC Associates, Inc.,
3928 Bluebonnet Drive, Stafford, Texas 77477.
IN WITNESS,WHEREOF,the parties hereto have executed this agreement as of the
day of ) 2005.
LICENSOR LICENSEE
CITY OF BEAUMONT SIGMOR CORPORATION
By: By:
KYLE HAYES
CITY MANAGER Printed Name:
Title:
Page 3 of 4
ACKNOWLEDGMENTS
STATE OF TEXAS X
COUNTY OF JEFFERSON X
This instrument was acknowledged before me on the day of
2005, by Kyle Hayes, City Manager of the City of Beaumont, a municipal corporation, on
behalf of said corporation.
Notary Public, State of Texas
STATE OF TEXAS X
COUNTY OF X
This instrument was acknowledged before me on the day of
2005,by of Sigmor Corporation.
Notary Public, State of Texas
RETURN TO:
City of Beaumont
Ronnie Pullin
P. O.Box 3827
Beaumont,Texas 77704
880-3728
license_atc-sigmor
Page 4 of 4
APPROXIMATE
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Super Market Kwik Kleen D.S. No. 192%,/
(UST's) Car Wash I Vacant, rlc�a c°c�
60' J°
CONCORD ROAD 80'
-----------A------ --------------- ----
160'
Food and Residential Vacant Celebrity Motors Residential
Hardware Store (Existing UST's Garden Center
( 9 (Former UST's)
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Pope Street: 60' Right-of-Woy/ 22' Roadway
Concord road: 80' Right-of Way/ 62' Roadway
h Proposed Monitoring Well Locations
V Site Vicinity Map
V Former Diamond Shamrock No. 192
3310 Concord Road 1
ASS 0 C I A TES INC. Beaumont, Texas
EXHIBIT "A"
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City of Beaumont
•� Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: June 28, 2005
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten foot
(10) wide water line easement providing access for fire prevention
services.
RECOMMENDATION
LaTEX Investors L. P., a Texas limited partnership, has agreed to convey a ten foot (10') water
line easement to the City of Beaumont. This easement will provide mandatory access for fire
prevention services for the Highland Pointe'Addition located off the Folsom Drive Extension and
described as being 0.4454 acres out of W. B. Dyches Survey, Abstract 17.
Administration recommends acceptance of the easement.
BACKGROUND
The easement is to be used to provide access to the water lines and fire hydrants for the property
named above. It would also allow for the construction, alteration, operation and maintenance of
the said water lines and appurtenances.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Public Works Director.
engfire_latex-ib.wpd
28 June 2005
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.................. . .. CONCEPTUALDETTJPAMVTPLAN
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JEFFERSONC0UN4Y
DRAINAGE DISTRICT NO.6
4.RJJ ACRES-TRACT f . I
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Found 1/2- (a 11.E Na=200o6J6)
Iron Rod GIN' H i VO U5'
S 87*0105 W
Subject Tract '
I
0.4454 Acres s 0301 4J'E 10.00• �+
10'EXCLUSIVE WATER UNE I ,�f•
EASEMENT DEDIOAnON I TRACT H-J
CRY OF BEAUMONT ®f d•1B'i r2J• I I.I617 XRES
(AM328.02'
I J�ir uo.a pool p
h LaTEXINVESTORS,L.P. reuopo ,/
q 9.0808 ACRES ln,
�+ RESIDUAL OF 2MO86 ACRES � ra 4
C.G FILE NO 2000021770 r a xn'•r _ RR
ZONED Rh(-H N 1509'
57.92•
�i r wire• J k .
r� TRACT N-2 !
X 'f.j� �� 08,10 ACRES .
R,H'r
°. Subject Tract S
0.4454 Acres 0€�.J<529� 4 4 f to J46'0?* BEAUMONTFAMILYPRACTICE
°i 10'EXCLUSNE WATER UNE 1 I ASSOCIATESPA
o.uu I 2.4798 ACRES
EASEMENT OF BEEAAUMORNT , r ppW fttiw"w rs nc w Eeomirau .
N 3 w n+�.r�
ry M Mi NbOr
HAMBURG I Lelax
PARTNERS,LTD. I W.BJVESIORS L P:
�+ LaTEX 4 3.628 ACRES a . ! r:e:r ACRES
t`I C.C.FILE No 2005009996
p p INVESTORS,L.P. 0 "o""_w_2 y 4.6609 ACRES _
RESMAAL.OF 200.686 ACRES
C.C.FXE No 2000021770 r BEAUMONTFAMILYPRACTICE
ZONED CC-MO-2 ' rrawfp+p+ppl ASSOCIATESPA
. � I f""'vl L196'AfrtES
n.6
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80.00'
pa.r zrom m•}r. w
P.O.B.
Found 1/2- --------—-—- °• ° -—
Iron Rod FOLSOM— — — �— -- — ---DRIVE ---------
S 8T01'05'W 10.00'
J EFFERSOIyFCOUNTYDRAINAGEDISTRICTNO 6��
/IY a°E wi-01-4W OEIENRON WiAl A'
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Site
Surveyors Note(sJ-
(1) This Survey was completed without the
•�'"�. '
benefit of a Title Commitment, and not'all
easements or servitudes, whether of
SCALE : 7"= 200' record or not, were researched at the
time of this survey or shown hereon.
. ' (2) The .Basis of Bearings is along the
east line of the Barefield 9.908 acre tract
"�• (CF# 2002037831 OPRJCT) having been
suavrr COORDINATED BYt ( called N 02`58'55" W 950.13 feet (found
am°tytd.`. c° rn°rrer°k��s". N 02.58'55" W 950.27 feet).
Iaekrrtwt9 9120A—kS9n1 LOCATION MAP
Fra Br no raa.777a NTS (3). Field Note Description of even date
accompanies this Plat.
Plat prepared for.•10 Exclusive Water Line Easement
1, Joe A. Mattox, Texas Registered Professional Land Surveyor,No. 5535, do hereby certify that I have made a
survey on the ground of the property.legally described hereon, that.the survey is true and correct to the best of
my knowlege and belief.
Survey doted May of 2005 .
The Subject tract being located at Folsom Drive Beaumont Texas, 77706
and.being described as ^ 0.4454 acre trdct out of the W.8. D,yches Survey Abstract No. 17
recorded in Volume -- Page -- of the,GP Records of Jefferson County, Texas.
x
l Subject tract is located in Flood Zone: X
Community Panel August ,485457
2002 0050 D
�S
tn (F1RM Dated: August 06, 2002)
F Surveyors •••••'••••••Texas Registered Professional Land Surveyors A.MA'TTOX..
5535 v
505 South Fourth Street-Be•amonti Tens 77701 FE$S �•Q
Telephone(409)838.6322 Fax 838-6122 •0 ��.• Joe A M tfoX
Cad/e�gsurr ors-co 85zpb516 @xol.om `��53•e° Registered Professional Land Surveyor No. 5535
FYf7TRTT �w n
D
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Internal Services Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: July 6, 2005
REQUESTED ACTION: Council approval of the sale of City-owned surplus property.
RECOMMENDATION
Administration recommends the sale of a parcel of City-owned surplus property to Maurice James
Newman in the amount of $3,609. A General Warranty Deed will be issued to transfer
ownership.
BACKGROUND
Bids were received for the sale of City-owned surplus property originally obtained in 1945 for
Water Plant expansion. The legal description is listed below:
Address: 400 block Elm Street
Legal: Sheffield Addition- Block 3, Lots 1-6
Zoning: LI - Light Industrial
The bids received are listed below:
Bidder Amount Bid
Maurice James Newman $3,609
Magnolia Cemetery $1,000
A Map indicating the location of the land is attached.
Sale of Surplus Property
June 30, 2005
Page 2
BUDGETARY IMPACT
Payments to the City for this property will be deposited in the General Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and Internal Services Director.
�. EXHIBIT
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City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 12, 2005 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-6/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving a resolution authorizing the City Manager to execute a
contract for the 23' Street Peak Flow Force Main from Lafin Road to Hillebrandt
Bayou- Phase II
2. Consider approving a resolution authorizing the City Manager to execute a
contract for the City of Beaumont Water Reclamation Plant Rock Trap Basin
Improvements
3. Consider approving a resolution authorizing the City Manager to increase the
Water Reclamation Plant Aeration Lagoon Improvements Project for"extra work"
4. Consider approving a resolution authorizing the City Manager to increase the
Delaware Extension Project amount for "extra work"
5. Consider approving a one (1)year contract for the purchase of sand cement for
use in the Public Works Department and the Water Department
6. Consider authorizing the City Manager to execute an agreement with Jeffrey S.
Ward and Associates, Inc., to develop a Community Rating System Application to
potentially reduce flood insurance rates for the citizens of Beaumont
•
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in
accordance with Section 551.071 of the Government Code:
Antioch Missionary Baptist Church of Beaumont v The City of Beaumont, et al
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
� 1
July 12,2005
Consider approving a resolution authorizing the City Manager to execute a contract for the 23'
Street Peak Flow Force Main from Lafin Road to Hillebrandt Bayou - Phase II
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Hani J. Tohme, Water Utilities Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: June 28, 2005
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute
a contract for the 23'Street Peak Flow Force Main from Lafin Road to
Hillebrandt Bayou-Phase II.
RECOMMENDATION
Administration recommends approval of a contract with Brystar Contracting, Inc., Beaumont, Texas, in
the amount of$983,726.00 to install approximately 4,722 linear feet of 30-inch sanitary sewer force main,
remove and replace approximately 85 linear feet of 54-inch concrete sanitary sewer pipe,and bore and case
a total of 500 linear feet of 30-inch sanitary sewer force main under Hwy. 124, Lower Neches Valley
Authority canal, and the Burlington Northern Santa Fe railroad. The project limits extend from Lafin
Road to Hillebrandt Bayou.
The MBE goal will be met through subcontracts with the certified MBE firm of Jans Construction
Company Inc. dba: Janco Directional Drilling, and Choctaw Pipe and Equipment Inc., for a total of
$174,000. This amount represents 17.7 percent of the total bid.
BACKGROUND
In the early 1990's, Phase I of this project rehabilitated and upgraded the 23Rd Street sanitary sewer lift
station and installed a 30-inch force main from the lift station to Hillebrandt Bayou. The lift station was
designed to pump the sewer to Lafin Road. This project will extend the 30-inch force main from
Hillebrandt Bayou to Lafin Road. The primary goals of the project are to place the original design in
operation, reduce sanitary sewer overflows, and provide customers with uninterrupted and adequate
service.
BUDGETARY IMPACT
Funds for the project are available in the Capital Improvements Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, and Water Utilities Director.
CITY OF BEAUMONT
SCHEDULE OF MBE PARTICIPATION
(SCHEDULE Q
Date of Report
Department
Project No.
Total Contract Amount $ /q 9 3► 7.2 6 Location
Name of Prime Contractor/Pro oser
TYPE OF WORK(ELECTRICAL,PAVING,ETC.) PROTECTED
NAME OF MINORITY AND CONTRACT ITEMS OR PARTS THEREOF COMMENCEMENT& AGREED
CONTRACTOR . - ADDRESS TO BE PERFORMED COMPLETION DATE PRICE
ans Canso. nom. A-L 19-313 101 T30 r i^ f 50 000 L
�4h C� V,fCCiiala' ���1 Wes. Q1
1+115, � L.,.
14 og SO
The undersigned will enter into a formal agreement with MBE Contractors for work listed in this schedule conditioned upon execution of a contract with the City of Beaumont.
NOTE: 1. Any business listed above must have Schedule A on file with the City.
2. Schedule C is to be included with bid,and resubmitted at 50%and 100%of project completion.
Sign ture $ryaA Pl,a 1pS
preS I den
'�
Title
36
DIU JU,t,h„"nl
City of Beaumont
23".Street Peak Flow Fora Main
From Latin Road to Hlllebrandt Bayou
Phaee11
BID OPENING DATE:THURSDAY,June 16,21105!2 PM
By. "Y_F7c.'- Y 1! /V .try
Hani J.Tchrns,P.E., Doe.,O6,28105
REM QUANTITY DESCRIPTION BRYSTAR ALLCO,LTD, PLACO,LTD. APECK CONSTRUCTION,
NUMBER CONTRACTING INC. BEAUMONT,TX Lumberton,Texas INC.
BEAUMONT,TX T.W.HARRISON JOHN PLAKE III LOUISIANA
BRYAN PHELPS JOSEPH WILLIAMS
UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
ITEM NO.1 1 L.S. Mobilization $20,000.00 $20,000.00 $33,000.00 $33,000.00 $12,577.00 $42,577.00 $21,901.00 $21,901.00
ITEM NO.2 4722 L.F. 304nch fora mein $106.00 $509,976.00 $155.25 $733,090.50 $190.50 $899,541.00 $179.62 $848,165.64
ITEM NO.3 85 L.F. 54-inch sever Pipe $450.00 138,250.00 $592.75 $5,363.75 $565.00 $48,025.00 $1,932.85 $164,292.25
ITEM NO.4 1 L.S. Hobas feting $13,000.00 $13,000.00 $11,325.00 $11,325.00 $27,217.55 $27,217.55 $19,375.00 $19,375.00
ITEM NO.5 1 Ea. Fiberglass manhole $1,600.00 $1,600.00 $2,625.00 $2,825.00 $22,681.29 $22,681.29 $4,600.00 $4,600.00
ITEM NO.6 4 Ea. Air release valve 14,650.00 $19,400.00 13,800.00 $15,200.00 $3,855.82 $15,423.26 $3,956.00 $15,824.00
ITEM NO.7 2 Ea. 30"•45'D.I.bend $6,500.00 113,000.00 12,725.00 15,450.00 $5,783.73 $11,567.46 14,298.00 $8,596.00
ITEM NO.8 1 Ea. Xr-221rr D.I.bend $6,400.00 $6,400.00 $2,475.00 $2,475.00 $5,783.73 $5,783.73 $4,298.00 $4,298.00
ITEM NO.9 2 Ea. 30"x1 time D.I.bend $6,300.00 $12,600.00 $2,350.00 $1,700.00 $5,783.73 $11,567.46 $4,298.00 $8,596.00
ITEM NO.10 90 L.F. 30"•0.594'steel casing and 30-Inch force main $630.00 $56,700.00 $575.00 $51,750.00 5580.44 $61,239.60 $690.10 $62,109.00
ITEM NO.11 200 L.F. 30"4.594"steel rasing and 30•Inch force main $630.00 $126,000.00 $564.00 $112,800.00 $680.44 $136,088.00 $596.00 $119,600.00
ITEM NO.12 110 L.F. 30"x0.594"steel using and 30 4nch fora main $630.00 $69,300.00 $573.00 $63,030.00 $680.44 $74,848.40 $648.45 $71,329.50
ITEM NO.13 100 L.F. 30"•0.594"steel casing and 304nch force main $630.00 $63,000.00 $566.00 156,600.00 $680.44 $68,044.00 $766.20 $78,620.00
ITEM NO.14 1 L.S. Plug existing 304nch and f91 with grout $1,200.00 $1,200.00 $2,600.00 $2,600.00 $5,103.29 $5,103.29 $1,800.00 $1,800.00
ITEM NO.15 1 L.S. Relocate utility pole $7,800.00 $7,800.00 $1,000.00 $1,000.00 $4,536.26 $4,536.26 $2,800.00 $2,800.00
ITEM NO.16 1 L.S. Adjust and relocate manhole and 8 inch sewer line $11,500.00 $11,500.00 19,200.00 $9,200.00 $8,505.49 $8,505.49 $18,014.00 $18,014.00
ITEM NO.17 1L.S. Storm water pollution $6,500.00 $6,500.00 $250.00 $250.00 12,835.16 $2,835.18 $1,600.00 $1,600.00
ITEM NO.18 1 L.S. Trench safety system $6,500.00 $6,500.00 $5,000.00 $5,000.00 $1,360.88 $1,360.68 $26,445.00 $26,445.00
ITEM NO.19 1 L.S. Trench safety plan $1,000.00 $1,000.00 $750.00 $750.00 $1,134.06 $1,134.06 $4,040.00 $1,040.00
TOTAL $983,726.00 $1,161,229.25 $1,448,078.91 $1,482,005.39
WATKR
0.00
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2
July 12, 2005
Consider approving a resolution authorizing the City Manager to execute a contract for the City
of Beaumont Water Reclamation Plant Rock Trap Basin Improvements
117LSJJ City of Beaumont
Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Hani J. Tohme, Water Utilities Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: June 29, 2005
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute
a contract for the City of Beaumont Water Reclamation Plant
Rock Trap Basin Improvements
RECOMMENDATION
Administration recommends approval of a contract with Allco, Inc., Beaumont, Texas, in the amount of
$498,433.00 to construct a cast-in-place reinforced concrete rock trap basin box and related piping,install
two(2)48-inch stainless steel slide gates, and restore the Water Reclamation Plant entrance.
The MBE goal will be met through subcontracts with the certified MBE firm of JAM and Sons, Chris
Gobert Trucking, Ella Charles Trucking, Wholesale Electric, and Olquin Bros. for a total of$51,220.00.
This amount represents 10.3 percent of the total bid.
BACKGROUND
The deteriorated concrete sanitary sewer lines deposit rock aggregate in the collection system that ends up
at the Water Reclamation Plant. The rock aggregate creates a continuous maintenance problem by
damaging the screens and the pumps at the head of the plant. The rock trap basin will intercept and capture
the rock aggregate at the head of the plant to protect the equipment and reduce maintenance costs.
BUDGETARY IMPACT
Funds for the project are available in the Capital Improvements Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, and Water Utilities Director.
606-1001
CITY OF 13EAUMONT
SCHEDULE,OF MBE PARTICIPATION
(SCHEDULE C) Date of Report 6-29-05
DepartmentWater Reclamation
Project No. Plant Rock Trap
Location Basin Improvements
Allco• Ltd. Total Contract Amount $ 498,433.00
lame of.Prime Contractor/Proposer
d
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tie rebar'-
JAM & Son's , Houston Texas •
trucking
Chris Gobert Trucking Beaumont Texas
.Ella Charles Trucking Beaumont�_Texas
trucking
The 19 000 0
el e
Wholesale Electric Beaumo
laradsca in
Olquin Bros. Bea
The undersigned will enter into a formal agreement with MB-F-Contractors for
work listed in this schedule conditioned upon execution of a contract with the City of
Beaumont. _ , ,
NOTE: 1. Any business listed above must have Schedule A on file with the City. !
2. Schedule C is to be included with bid, and resubmitted at 54%and 100%of project completion. Signature T. Harrison
General Partner
Title
00201-4
I_\PROJCCT8\6001 \Specs\Flnal spewlcatlons\00201.doc v�
CrrY OF BEAUTAONT rn
WATER RECLAMATION PLANT
ROCK TRAP BASIN IMPROVEMENTS
0
BID SUMMARY Rosser R.Standifer,P.E._
6127/2005
N
Al lco,Inc. Mao%Ltd. Brystar Contracti ,I nc.
Item No. Decri Lion Quantity Unit Cost per Item Cost Unit Cost per Item Cost Unil Cost per Item Cost
1 Basin Construction 1 LS $352,822.00 LS $352,822.00 $485,097.64 LS $485,097.64 $638,000.00 LS $638,060.00
D
2 Side gates 2 EA $14,685.00 EA $29,370.00 $14,685.00 EA $29,370.00 $14,685.00 EA $29,370.00
3 Power to Slide Gates 1 LS 536,292.00 LS $36,292.00 $44,401.59 LS $44,461.59 $40,000.00 LS $40,ODD.00
4 Concrete Pavement 1 LS S16,053.DD LS $16,053.00 $29,607.59 LS $29,6D7.59 $60,000.00 LS $60,ODD.00
5 Landscaping 1 LS S14,335.DD LS $14,335.00 $18,351.81 LS $18,351.81 $20,000.00 LS $20,ODD.00
8 Relocation of Plant Drain Line 1 LS S17,436.DD LS $17,436.00 $30,586.34 LS $30,586.34 $35,000.00 LS $35,000.00
7 Replacement of Manhole Riser 1 LS $7,625.00 LS $7,625.00 $4,282.09 LS $4,262.09 $28,000.00 LS $28,000.00
8 Mobil izitioniDemobilizatlon 1 LS 524,500.DD LS $24,500.00 $123,174.48 LS $123,174.48 $50,000.00 LS $50,ODD.00
Base Bid Total $498,433.00 $764,871.54 $900,370.00
N
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3
July 12, 2005
Consider approving a resolution authorizing the City Manager to increase the Water Reclamation
Plant Aeration Lagoon Improvements Project for"extra work"
lug I City of Beaumont
Council Agenda Item
EL
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Hani Tohme, Water Utilities Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: July 6, 2005
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to increase
the Water Reclamation Plant Aeration Lagoon Improvements Project for
"extra work."
RECOMMENDATION
Administration recommends approval of increasing the Water Reclamation Plant Aeration Lagoon
Improvements Project amount by$348,608.00 to change the pipe material from 72 inch CMP(aluminum)
to rubber gasketed 72 inch RCP(reinforced concrete pipe), delete the aerators mooring system,slab,heaters
and heating cables, delete the electric conduits from the control panel to each aerator, delete the electric
manhole and replace with a junction box, and delete the asphalt coating for the 72 inch CMP pipe.
BACKGROUND
Part of the Wastewater Treatment Plant operation is two 20 acre aeration lagoons that were built in 1971.
The existing lagoons have up to seven feet of accumulated sediment reducing the operating volume of the
lagoons,decreasing the settling and aeration time,and reducing the total suspended solids removal. The
Texas Commission on Environmental Quality has issued a violation to the City during the 2004 yearly
inspection of the Wastewater Treatment Plant regarding the operation of the aeration lagoons. The design
engineer recommended the addition of a third aeration lagoon because it will increase the plants holding
capacity by fifty percent,will reduce the sanitary sewer overflows in the system during heavy rainfalls,and
will provide the operational flexibility required to meet permit limits and the time needed to efficiently
clean the sludge from the existing aeration lagoons by City forces.
This change order will replace the 72 inch CMP pipe originally specified by the bid documents by a 72 inch
RCP pipe to increase the life expectancy of the pipe by at least 40 years. The modifications to the aerators
will reduce maintenance cost and facilitate the operation.
BUDGETARY IMPACT
Funds for the project are available in the Water Utilities Capital Improvements Fund.
PREVIOUS ACTION
Resolution 05-037 in the amount of 3,071,100 was passed by City Council on February 8, 2005
awarding the contract to Brystar Contracting, Inc.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Water Utilities Director.
APPROVAL OF CONTRACT CHANGE
Change Order No.j
Date:July 6,2005
Project: City of Beaumont
Water Reclamation Plant
Aerated Lagoon Improvements
Owner. City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor. Brystar Contracting,Inc.
8385 Chemical Road
Beaumont,Texas 77705
To the Owner: Approval of the following contract change is requested.
Reason for Change:To increase the contract amount for"extra work"performed by the Contractor to change the
pipe material from the specified 72 inch CMP to rubber gasketed 72 inch RCP. To delete the aerators mooring
system and slab,heaters and heating cable. To delete the electric conduits from the control panel to each aerator.
To delete the electrical manhole and replace it with ajunctienbox.To delete the asphalt coating for the 72 inch CMP
pipe-
ORIGINAL CONTRACT AMOUNT $3.071.100.00.
THIS CHANGE ORDER
DCSr,riQti01) Net Chance
Change the pipe material from 72 inch CMP to rubber gasketed 72 inch RCP +$446.600.
Delete the aerators mooring system,slab,heaters and heating cables - 14.770.
Delete the electric can&uts from the control panel to each aerator - 12.600.
Delete the electric manhole and replace with a junction box - 9.022.
Delete asphalt coating for 72 inch CMP pipe - 61,600.
TOTAL AMOUNT OF THIS CHANGE ORDER +S 348.608.00
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER S 3.419.708.00
CONDITION OF CHANGE:
"Contractor ad—ledges and agrees that the adjustments in contract price and contract time stipulated in this Change
Order represents full compensation for all increases and decreases in the cost o�and the time required to perform the
entire work under Contract arising directly or indirectly from this Change Order and all previous Change Orders.
Acceptance of this waver constitutes an agreement between Owner and Contractor that the Change Order represents
an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a
claim on this Change Order after it is properly executed."
Recommended By. Approved By: Accepted By:
Hani J.Tohme,P.E. City of Beaumont Brystar Contracting,Inc.
Water Utilities Director Owner Contractor
Date: Date: Date:
0 -
4
July 12, 2005
Consider approving a resolution authorizing the City Manager to increase the Delaware Extension
Project amount for "extra work"
Ci ty of Beaumont
Council Agenda Item
IL
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Hani Tohme, Water Utilities Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: July 5, 2005
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to increase
the Delaware Extension Project amount for "extra work."
RECOMMENDATION
Administration recommends approval of increasing the Delaware Extension Project amount by$74,622.00
to furnish and install 20 linear feet of 30-inch water line, 20 linear feet of 20 inch water line, 54 linear feet
of 42 inch steel casing, 54 linear feet of 36 inch steel casing,bore and jack 54 linear feet of 30 inch water
line,bore and jack 54 linear feet of 20 inch water line,including all necessary appurtenances such as bends,
boring and jacking,steel casing,valves,disinfecting,and testing. The extra work will bore under the phone
cables that were discovered during construction at Mayor Drive and were not identified by Southwestern
Bell when locates were performed.
BACKGROUND
The Delaware extension project includes the installation of a 20-inch and a 30-inch water line. The lines
are a section of a future project(2007), and will supply water to the proposed 2 million gallons elevated
storage tank on Dishman Road. The boring of the water lines across Major Drive should be a part of the
Delaware extension project to eliminate any damage to the new Delaware street in the future and to loop
the 20-inch water line that extends from Dowlen Road.
BUDGETARY IMPACT
Funds for the project are available in the Water Utilities Capital Improvements Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Water Utilities Director.
APPROVAL OF CONTRACT CHANGE
Change Order No.4
Date:July 5,2005
Project: City of Beaumont
Delaware Extension from
Dowlen to Major Drive
Owner: City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor: Brystar Contracting,Inc.
8385 Chemical Road
Beaumont,Texas 77705
To the Owner: Approval of the following contract change is requested.
Reason for Change: To increase the contract amount for"extra work"performed by the Contractor to furnish and
install 20 linear feet of 30-inch water line,20 linear feet of 20 inch water line,54 linear
feet of 42 inch steel casing,54 linear feet of 36 inch steel casing,bore and jack 54
linear feet of 30 inch water line,bore and jack 54 linear feet of 20 inch water line,
including all necessary appurtenances such as bends,boring and jacking,steel casing,
brush collars,disinfecting,and testing.
ORIGINAL CONTRACT AMOUNT $4.224.066.30
THIS CHANGE ORDER:
Description Net Change
Install 20 L.F.of 30-inch C1250 bar-wrapped concrete water line +S-4880.
Install 20 L.F.of 20-inch C1250 bar-wrapped concrete water line + 3.900.
Install 54 L.F.of 42"x 3/8"steel casing for 30-inch water line + 9.450.
Install 54 L.F.of 36"x 3/8"steel casing for 20-inch water line +_U32.
Install 40 L.F.of brush collars to existing 30 inch pipe +
Install 40 L.F.of brush collars to existing 20 inch pipe +
Bore and jack 54 L.F.for 30-inch water line +_&566.
Bore and jack 54 L.F.for 20-inch water line +25.866.
Reduce footage of open cut 7.372.
TOTAL AMOUNT OF THIS CHANGE ORDER: + $74,622.00
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: $4.6.99,574.30
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change
Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the
entire work under Contract arising directly or indirectly from this Change Order and all previous Change Orders.
Acceptance of this waver constitutes an agreement between Owner and Contractor that the Change Order represents an
all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a claim on
Us Change Order after it is properly executed."
Accepted By: Approved By: Attested By:
Brystar Contracting,Inc. Joris P.Colbert,P.E. Rose Ann Jones
Contractor City Engineer City Clerk
Thomas A.Warner,P.E.
Director of Public Works
Kyle Hayes
City Manager
5
July 12,2005
Consider approving a one (1) year contract for the purchase of sand cement for use in the Public
Works Department and the Water Department
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Internal Services Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: June 29, 2005
REQUESTED ACTION: Council approval of a one(1)year contract for the purchase of sand
cement.
RECOMMENDATION
Administration recommends award of a one (1) year contract for purchasing sand cement to
Quality Concrete and Materials Co. at the unit costs reflected below, with an estimated total
expenditure for the contract period of$178,000.
BACKGROUND
The contract specifies that the successful bidder shall provide approximately 12,000 tons of sand
cement at fixed unit costs for use by the Public Works and Water Utilities Departments. The
material is used in the maintenance of water lines and meter boxes, the installation of culverts,
and to repair driveways.
Bids were received from three (3) vendors, as reflected in the attached bid tabulation. The low
bidder, Quality Concrete and Materials Co., bid the following unit prices:
ESTIMATED QUANTITY DESCRIPTION UNIT PRICE /TON
5,000 tons 1 sack sand cement $11.00
1,000 tons 1 1/2 sack sand cement $13.00
2,000 tons 2 sack sand cement $15.00
1,000 tons 21/2 sack sand cement $17.00
1,000 tons 3 sack sand cement
Annual Contract for Sand Cement
June 29, 2005
Page 2
ESTIMATED QUANTITY DESCRIPTION UNIT PRICE/TON
1,000 tons 31/2 sack sand cement $21.00
1,000 tons 4 sack sand cement $23.00
BUDGETARYIMPACT
Funds are available for this expenditure in the Departments' respective operating budgets.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Internal Services Director, Public Works Director and Water Utilities Director.
0 0 0
BID TABULATION FOR SAND CEMENT
BID NUMBER: RF0405-32
BID OPENING DATE: 5/26/05
Quality Concrete Transit Mix Concrete APAC-Texas
Beaumont, TX Beaumont, TX Beaumont, TX
QTY DESCRIPTION UNIT TOTAL UNIT TOTAL UNIT TOTAL
5000 1 sack sand cement $11.00 $55,000.00 $12.00 $60,000.00 $13.55 $67,750.00
1000 1-1/2 sack sand cement $13.00 $13,000.00 $14.00 $14,000.00 $15.75 $15,750.00
2000 2 sack sand cement $15.00` $30,000.00 $16.00 $32,000.00 $17.60 $35,200.00
1000 2-1/2 sack sand cement $17.00 $17,000.00 $18.00 $18,000.00 $20.20 $20,200.00
1000 3 sack sand cement $19.00 $1:9,000.00 $20.00 $20,000.00 $22.30 $22,300.00
1000 3-1/2 sack sand cement $21.00 $21,000.00 $22.00 $22,000.00 $24.65 $24,650.00
1000 4 sack sand cement $23.00 $23,000..00 $24.00 $24,000.00 $26.75 $26,750.00
Total $178,000.00 $190,000.00 1 $212,600.00
Plant Locati n 6025 Highland/21'i55 N7 1250 Florida 860 Pine St
• 6
July 12,2005
Consider authorizing the City Manager to execute an agreement with Jeffrey S. Ward and
Associates, Inc., to develop a Community Rating System Application to potentially reduce flood
insurance rates for the citizens of Beaumont
0 1179J1
City of Beaumont
M EL Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: July 12, 2005
AGENDA MEMO DATE: July 6, 2005
REQUESTED ACTION: City Council authorize the City Manager to execute an agreement
with Jeffrey S. Ward and Associates, Inc., to develop a Community
Rating System Application to reduce flood insurance rates for
the citizens of Beaumont.
RECOMMENDATION
Administration recommends that City Council authorize the City Manager to execute an agreement
with Jeffrey S. Ward and Associates, Inc., to develop a Community Rating System Application to
reduce flood insurance rates for the citizens of Beaumont.
BACKGROUND
The National Flood Insurance Program's(NFIP)Community Rating System(CRS)was implemented
as a program for recognizing and encouraging community floodplain management activities that
exceed the minimum NFIP standards. Under the CRS, flood insurance premium rates are adjusted
to reflect the reduced risk resulting from community activities that meet the three goals of the CRS.
The three goals are reducing flood losses,facilitate accurate insurance rating and promote awareness
of flood insurance.
There are ten CRS classes with class 1 requiring the most credit points and gives the largest premium
reductions while class 10 receives no premium reduction.The four categories recognized by the CRS
are Public Information,Mapping and Regulations,Flood Damage Reduction and Flood Preparedness.
Any community that is in full compliance with the rules and regulations of the NFIP may apply for
a CRS classification better than a class 10. The applicant community submits documentation that the
community is doing activities recognized in the CRS.
BUDGETARY IMPACT
The cost for the consultant to prepare and submit the application is $15,000.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Public Works Director