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MIN MAY 24 2005 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith,Ward I GUY N. GOODSON, MAYOR Nancy Beaulieu,Ward II Andrew P. Cokinos,At-Large CITY COUNCIL MEETING Becky Ames, Mayor Pro Tern Bobbie J. Patterson,Ward III May 24,2005 Audwin Samuel,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Rose Ann Jones, City Clerk The City Council of the City of Beaumont,Texas, met in a regular session on May 24,2005, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1- 5/Consent Agenda Consent Agenda Mayor Goodson called the council meeting to order at 1:30 p.m. Councilmember Samuel gave the invocation. Councilmember Beaulieu led the Pledge of Allegiance. Roll call was made by Rose Ann Jones, City Clerk. Present at the meeting were Mayor Goodson, Mayor Pro Tern Ames, Councilmembers Beaulieu, Cokinos, Patterson and Samuel. Absent: Councilmember Smith.Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Rose Ann Jones, City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1- 5/Consent Agenda. Tracy Richardson 1804 31st Street Nederland TX 77627 Item#5: Opposed to renaming of Fletcher Mini Park; representative forthe Jefferson County Historical Commission;feels that Council should not consider renaming streets, monuments, parks, buildings or anything that is named after an individual or a family because those families or individuals did things at some point in time to deserve the recognition and it should not be taken away from them Hallie Atwood 1935 Milam Street Beaumont TX Item #5: Opposed to renaming of Fletcher Mini Park; President of College Street Corridor Neighborhood Association;feels that some other place should be considered to honor Mr. Chavez Minutes-May 24,2005 Benny Mendoza Sr. 5655 South Kenneth St. Beaumont TX 77705 Item#5: Opposed to renaming of Fletcher Mini Park;feels that it is not right to change the park name as it honors the Fletcher family Mike McGreevy 9270 Shepherd Beaumont TX 77707 Item#5: Opposed to renaming of FletcherMini Park;feelsthatthe Fletcher family deserves the honor of the park being named after the family Roberto Flores Sr. 2425 Buchanan Beaumont TX Item#5: In favorof renaming Fletcher Mini Park;Avenues Neighborhood Association;feels that the citizens did not support the park when it needed repairs and this neighborhood association has supported the park and its upkeep and has earned the right to ask for this request Ella Doris Flores 2425 Buchanan Beaumont TX Item#5: In favorof renaming Fletcher Mini Park;Avenues Neighborhood Association;would like Council to consider renaming the park CONSENT AGENDA Approval of minutes - Minutes of May 17, 2005 Confirmation of committee appointments - Resolution 05-126 Anthony J. Gibson would be appointed to the Historic Landmark Commission. The term would commence May 24, 2005 and expire May 23, 2007. (Mayor Pro Tern Becky Ames) Anthony J. Gibson would be appointed to the Community Development Advisory Committee. The term would commence May 24, 2005 and expire May 23, 2007. (Mayor Pro Tern Becky Ames) A) Approve a contract for the purchase of lubricants - Resolution 05-127 B) Authorize a grant application to provide a development plan forfuture improvements at the Beaumont Municipal Airport - Resolution 05-128 C) Approve an amendment to Resolution Numbers 05-110 and 05-117 to correct the type of deed stated - Resolution 05-129 Mayor Pro Tern Ames moved to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM AMES, COUNCILMEMBERS BEAULIEU, COKINOS, PATTERSON AND SAMUEL Page 2 of 9 Minutes-May 24,2005 NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving the issuance and sale of$20 million City of Beaumont, Texas, Certificates of Obligation, Series 2005;levying taxes to provide for payment thereof; and containing other matters related thereto - Ordinance 05-044 Administration recommended approval of an ordinance authorizing the issuance of $20 million City of Beaumont,Texas Certificates of Obligation, Series 2005; levying taxes to provide for payment thereof; and containing other matters related thereto. Results of the competitive bid process were read by the City's Financial Advisor, Frank Ildebrando of RBC Dain Rauscher. A recommendation was made to award the certificates to the underwriter offering the lowest overall interest cost to the City. The certificates will mature March 1,2007 through March 1,2025 with interest payable semiannually in March and September beginning March 1,2006. JP Morgan Chase Bank, N.A. will serve as paying agent/registrar. Delivery and receipt of proceeds by the City is scheduled for June 23, 2005. Proceeds will be used to provide funds for various street, drainage and general improvements. All debt shall be incurred in the Debt Service Fund which is supported by property taxes. The current debt service property tax rate of$.0282733 is expected to be sufficient to meet debt service requirements on the certificates. Councilmember Samuel moved to ADOPT ORDINANCE 05-044 AUTHORIZING THE ISSUANCE AND SALE OF $20,000,000 CITY OF BEAUMONT, TEXAS, CERTIFICATES OF OBLIGATION, SERIES 2005; LEVYING TAXES TO PROVIDE FOR PAYMENT THEREOF; AND CONTAINING OTHER MATTERS RELATED THERETO. Councilmember Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM AMES, COUNCILMEMBERS BEAULIEU, COKINOS, PATTERSON AND SAMUEL NAYS: NONE MOTION PASSED 2. Consider approving the issuance of$15 million City of Beaumont,Texas,Waterworks and Sewer System Revenue Bonds,Series 2005;and containing other matters related thereto - Ordinance 05-045 Page 3 of 9 Minutes-May 24,2005 Administration recommended approval of an ordinance authorizing the issuance of $15 million Cityof Beaumont,Texas,Waterworks and SewerSystem Revenue Bonds, Series 2005; and containing other matters related thereto. Results of the competitive bid process were read by the City's Financial Advisor, Frank Ildebrando of RBC Dain Rauscher. A recommendation was made to award the bonds to the underwriter offering the lowest overall interest cost to the City. The revenue bonds will mature September 1,2007 through September 1,2028 with interest payable semiannually in March and September beginning March 1,2006. JP Morgan Chase Bank, N.A. will serve as paying agent/registrar. Delivery and receipt of proceeds by the City is scheduled for June 23, 2005. Proceeds will be used to provide funds for the expansion, repair, renovation and related improvements to the waterworks and sewer system. All debt shall be incurred in the Water Fund which is supported by revenues of the waterworks and sewer system. Water and Sewer rates approved through June 2007 are sufficient to meet debt service requirements on the Revenue Bonds. Councilmember Beaulieu made a motion to ADOPT ORDINANCE 05-045 AUTHORIZING THE ISSUANCE OF $15 MILLION CITY OF BEAUMONT, TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE BONDS, SERIES 2005; AND CONTAINING OTHER MATTERS RELATED THERETO. Mayor Pro Tern Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM AMES, COUNCILMEMBERS BEAULIEU, COKINOS, PATTERSON AND SAMUEL NAYS: NONE MOTION PASSED 3. Consider authorizing the City Manager to increase the Water Treatment Plant 14 Million Gallons Per Day(MGD)Expansion and Miscellaneous Improvements Project amount for "extra work" - Resolution 05-130 Administration recommended approval of increasing the Water Treatment Plant 14 MGD Expansion and Miscellaneous Improvements Project amount by$249,396.54 to slope pulsator slabs to the drains, install a concrete plug for the 36-inch drain pipe located at the south clearwell, stabilize fill material and 27-inch pipe under 72-inch pipe, investigate leak south of the clearwell and fill sink hole in access road, provide additional hatches and lifting hooks along the filter gallery roof, provide and install compressed air piping and related appurtenances from the existing chemical building to the chemical storage area, apply a NSF rated coating on all wet surfaces at the pulsators and rapid mix basin, provide and install five 30-inch insert magnetic flow meters at the pulsators instead of five 30-inch flanged magnetic flow meters, add Page 4 of 9 Minutes-May 24,2005 galvanized steel access ladder at fluoride storage area, provide and install Altivia chlorine dioxide generators and control revisions,provide additional circuit breakers, conduits, and wire for pipe heat trace, install Marsh-McBirney insert magnetic flow meter instead of polysonicflow meterat CF-V2,extend pulsator basin sample piping to the existing filter gallery, reroute existing 4-inch sanitary sewer force main to the existing manhole on Pine Street, and repair items on the final punch list of 5 MG Clearwell Project. The proposed additions and modifications to the original contract documents and design are due to unforseen conditions prior to commencing construction. The changes will improve the future operation and increase the efficiency of the Water Treatment Plant, and will help the City meet required state and federal regulations. Funds for the project are available in the Capital Improvement Funds. Councilmember Beaulieu made a motion to APPROVE RESOLUTION 05-130 AUTHORIZING THE CITY MANAGER TO INCREASE THE WATER TREATMENT PLANT 14 MILLION GALLONS PER DAY (MGD) EXPANSION AND MISCELLANEOUS IMPROVEMENTS PROJECT FOR "EXTRA WORK" CHANGE ORDER NO. 3 INCREASING THE CONTRACT AMOUNT BY 249,396.54 FOR A TOTAL CONTRACT AMOUNT OF$12,684,784.15. Mayor Pro Tern Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM AMES, COUNCILMEMBERS BEAULIEU, COKINOS, PATTERSON AND SAMUEL NAYS: NONE MOTION PASSED 4. Consider approving a six(6) month contract to various vendors for the purchase of water treatment chemicals - Resolution 05-131 Administration recommended award of a six(6)month contract to various vendors as reflected below for purchasing water treatment chemicals atthe unit costs stated below with an estimated total contract expenditure of$118,375. Bids were requested for an annual contract for water treatment chemicals for use by the Public Works Department,Water Utilities Division. The chemicals included in this bid are liquid chlorine,sodium hydroxide and phosphate. The chemicals are used to disinfect and purify the water supply. The contract provides forvarious vendors to furnish watertreatment chemicals at the following fixed unit prices: Page 5 of 9 Minutes-May 24,2005 Vendor Chemical Estimated Quantity Current Price DXI Industries, Inc. Liquid Chlorine 70 tons $610 /ton Houston, Texas FSTI Sodium 150 tons $368.50 /ton Manor, Texas Hydroxide Calciquest Phosphate 15 tons $1,360 /ton Belmont, North Carolina Funds are available for this expenditure in the Water Utilities Division's operating budget. Councilmember Cokinos made a motion to APPROVE RESOLUTION 05-131 AWARDING A SIX(6)MONTH CONTRACT FOR THE PURCHASE OF WATER TREATMENT CHEMICALS FOR USE BY THE WATER UTILITIES DEPARTMENT TO VARIOUS VENDORS WITH AN ESTIMATED TOTALCONTRACT EXPENDITURE OF$118,375. Councilmember Beaulieu seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM AMES, COUNCILMEMBERS BEAULIEU, COKINOS, PATTERSON AND SAMUEL NAYS: NONE MOTION PASSED 5. Consider approving a request to change the name of Fletcher Mini Park to Cesar E. Chavez Park. At the request of Councilmember Audwin Samuel, Council was asked to consider changing the name of Fletcher Mini Park to Cesar E. Chavez Park. Fletcher Mini Park is located at the northwest corner of Avenue C and Milam Street intersection. The"pocket park"encompasses approximately.20 acres and contains a creative play area, a concrete performance platform, sidewalks, seating area with benches and a drinking fountain. Approximately$62,000 was spent last year updating the park's facilities. A search of the City Clerk's records reveals no specific dedication of the park. The property was purchased in 1980 from M.A. Widner for $4,500. Two lots were purchased to construct what was then referred to as a"vest pocket"park. Community Development Block Grant funds were used to construct the creative playground and other facilities at the site. It is not exactly clear as to how the park came to be named Fletcher Mini Park. Many believe that it is named after the Fletcher Neighborhood,as the area was then called, Page 6 of 9 Minutes-May 24,2005 orafter EmmettA.Fletcher Elementary School(named afterthe son of W.A.Fletcher and mayorof Beaumont from 1906 through 1918 and again from 1930 through 1934). Mr. W. A. Fletcher was a prominent lumberman, Civil War soldier and author that moved to Beaumont in 1859. Following the direction of the Committee, notice was posted in the Beaumont Enterprise. An overwhelming response was received in support of retaining the Fletcherfamily name forthe park,copies of which have previously been forwarded to Council. No letter of support was received from a neighborhood association concerning this matter. On February 14,2005,the Parks and Recreation Advisory Committee met and voted unanimously to recommend that no affirmative action betaken toward changing the name of Fletcher Mini Park to Cesar E. Chavez Park. Councilmembers Samuel, Ames, Beaulieu and Patterson voiced their views of this subject with the conclusion that a proper memorial should be dedicated in honor of Cesar E. Chavez but not necessarily that of Fletcher Mini Park. Councilmember Samuel made a motion to DENY APPROVING THE NAME CHANGE OF FLETCHER MINI PARK LOCATED AT THE NORTHWEST CORNER OF THE AVENUE C AND MILAM STREET INTERSECTION TO CESAR E.CHAVEZ PARK. Mayor Pro Tern Ames seconded the motion. AYES: MAYOR GOODSON, MAYOR PRO TEM AMES, COUNCILMEMBERS BEAULIEU, COKINOS, PATTERSON AND SAMUEL NAYS: NONE MOTION PASSED Mayor Goodson stated that he had received a letterfrom the outgoing Mayor of San Antonio to continue efforts to move forward and enhance visibility and notoriety of the Spanish Trail throughout much of the central and eastern parts of Texas;would like the Council members and staff to move forward to continue to preserve our history and make an appropriate statement COUNCILMEMBER COMMENTS COUNCILMEMBER BEAULIEU - NONE COUNCILMEMBER COKINOS - NONE MAYOR PRO TEM AMES - NONE COUNCILMEMBER SAMUEL - NONE COUNCILMEMBER PATTERSON - NONE Page 7 of 9 Minutes-May 24,2005 CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR GOODSON - APPRECIATES EVERYONE WHO ATTENDED LAST WEEK'S MEETING FOR THE SWEARING IN OF THE COUNCILMEMBERS; APPRECIATES THE SUPPORT OF THE COMMUNITYAND STAFF AND THE FIRST WEEK OF GETTING UP-TO-DATE ON PROJECTS; LOOKS FORWARD TO MAKING PROGRESS ON THESE PROJECTS Public Comments (Persons are limited to three minutes) Roberto Flores Sr. 2425 Buchanan Beaumont TX Disappointed that Fletcher Mini Park was not renamed but not surprised;hopes that another suitable place will be found to honor Cesar E. Chavez;contends that the Avenue Association is very active and will remain so Benny Mendoza Sr. 5655 S. Kenneth Street Beaumont TX In favor of looking for another avenue for recognition for Cesar E. Chavez Ella Doris Flores 2425 Buchanan Beaumont TX Disappointed in the decision not to rename Fletcher Mini Park Virginia Mendoza 5655 S. Kenneth Beaumont TX Expressed gratitude to Council;College Street Corridor Neighborhood Association will work hand-in-hand with Council Tracy Richardson 1804 31st Street Nederland TX 77627 Representative from Beaumont Historical Landmark Commission; would like to help the Avenue Neighborhood Association find a suitable recognition for Cesar E. Chavez Donald L. LaFleur Sr. 1338 Cartwright Street Beaumont TX Stated that it has been one year since his brother has been injured and wants to know what is going to be done; requested that the Mayor clean up the racism in the Police department Hallie Atwood 1935 Milan Street Beaumont TX Asked that Mr. Flores and the Avenues Neighborhood Association get together with the College Street Corridor Neighborhood Association so that they could work together to find a suitable monument in recognition of Mr. Chavez Page 8 of 9 Minutes-May 24,2005 Open session of meeting recessed at 2:25 p.m. EXECUTIVE SESSION None There being no Executive Session, Council adjourned. Audio tapes are available upon request in the City Clerk's Office. ® ' +es Guy N. Goodson, Mayor Rose Ann Jones, TRIAC City Clerk Page 9 of 9 Minutes-May 24,2005