HomeMy WebLinkAboutPACKET FEB 08 2005 ~17WJJ
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City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS FEBRUARY 8,2005 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition-Receive report related to the FY2004 Audit
* Public Comment: Persons may speak on scheduled agenda items 2-7/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving a request for a zone change from NC(Neighborhood
Commercial)to GC-MD-2 (General Commercial-Multiple Family Dwelling-2)
District and a specific use permit to allow a pharmacy in a GC-MD-2 District at
3805 Calder
2. Consider approving an ordinance amending portions of Section 14-1, Section 14-
52 (1), (2), (3), (4), (6)and(7), Section 14-54 and Section 14-55; and repealing
Section 14-50(b) and(c) of the Code of Ordinances, all relating to Dangerous
Structures
3. Consider approving a resolution authorizing the City Manager to execute a
contract for the Aerated Lagoon Improvements Project at the Wastewater
Treatment Plant
4. Consider approving a contract with the Beaumont Community Housing
Development Organization(BCHDO)
5. Consider approving a contract for temporary personnel services for City
departments
6. Consider approving a contract to provide the web-based Affordable Housing
Delivery System applications for managing the city's HOME and Housing
Rehabilitation Programs
7. Consider approving the purchase of lightbars for the Police Department's patrol
vehicles
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in
accordance with Section 551.071 of the Government Code:
Penni Simonson, et al v City of Beaumont
Linda Young v. City of Beaumont
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
1
February 8,2005
Consider approving a request for a zone change from NC (Neighborhood Commercial)to GC-
MD-2 (General Commercial-Multiple Family Dwelling-2) District and a specific use permit to
allow a pharmacy in a GC-MD-2 District at 3805 Calder
City of Beaumont
�z Council Agenda Item
O
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Stephen C. Richardson, Planning Manager
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 2,2005
REQUESTED ACTION: Council consider a request for a zone change fromNC(Neighborhood
Commercial) to GC-MD-2 (General Commercial-Multiple Family
Dwelling-2) District and a specific use permit to allow a pharmacy in
a GC-MD-2 District at 3805 Calder.
RECOMMENDATION
The Administration recommends approval of a zone change from NC(Neighborhood Commercial)
to GC-MD-2 (General Commercial-Multiple Family Dwelling-2)District and a specific use permit
to allow a pharmacy in a GC-MD-2 District at 3805 Calder subject to the following conditions:
Move the detached owner identification signs 10'from the property lines or receive
a variance from the Board of Adjustment.
Trees shall be planted every 25'along the landscape edges on Calder,Phelan and 23'.
Delivery truck route shall be changed to use entrance from Phelan and exit onto 23'
Street.
The sign on the Calder side of the property shall be a monument sign with a maximum
height of 6'and the sign on the Phelan side shall have a maximum height of 15'.
The lighting in the parking lot shall be shielded to protect neighboring properties.
The vertical compactor enclosure shall be constructed of masonry and stucco and the
dumpster enclosure shall be constructed of wood.
Store hours will be 7 a.m. to 10 p.m., seven days a week.
Store deliveries will not be allowed between the hours of 7 a.m. -9 a.m., 11 a.m. -2
p.m. and 4 p.m. - 6 p.m.
BACKGROUND
Jeff Presnal, representing CVS Pharmacy, is requesting a zone change from NC (Neighborhood
Commercial)District to GC-MD-2(General Commercial-Multiple Family Dwelling-2)District and
a specific use permit to allow a pharmacy at the southeast corner of Calder and 23`1 Street.
The property is presently occupied by a portion of a strip center that will be demolished to allow the
new construction. The pharmacy will consist of a 13,013 sq. ft., one story building with related
parking. The current zoning of NC limits building size to no more than 4,000 sq. ft. thereby
necessitating the need for the zone change.
The pharmacy will offer prescription services as well as photo processing and retail general
merchandise sales such as beauty products,various packaged foods,home items,office supplies and
general seasonal items. This store will be open from 7:00 a.m. to 10 :00 p.m., seven days a week.
According to the site plan, the two detached owner identification signs are closer than 10' from the
property line. The Zoning Ordinance requires that the sign support must be a minimum of 10' from
the property line. The Planning Manager is requiring that the signs be moved to meet the minimum
setback or apply and receive a variance from the Board of Adjustment.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
At a Joint Public Hearing held January 24, 2005, the Planning Commission voted 7:0 to approve
a zone change from NC(Neighborhood Commercial)to GC-MD-2(General Commercial-Multiple
Family Dwelling-2) District and a specific use permit to allow a pharmacy in a GC-MD-2 District
at 3805 Calder subject to the following conditions:
Move the detached owner identification signs 10' from the property lines or receive
a variance from the Board of Adjustment.
Trees shall be planted every 25'along the landscape edges on Calder,Phelan and 23`d
Delivery truck route shall be changed to use entrance from Phelan and exit onto 23 d
Street.
The sign on the Calder side of the property shall be a monument sign with a
maximum height of 6' and the sign on the Phelan side shall have a maximum height
of 15'.
O The lighting in the parking lot shall be shielded to protect neighboring properties.
The vertical compactor enclosure shall be constructed of masonry and stucco and the
dumpster enclosure shall be constructed of wood.
Store hours will be 7 a.m. to 10 p.m., seven days a week.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
Planning Commission, City Manager, Public Works Director and the Planning Manager.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 30 OF
THE CODE OF ORDINANCES OF BEAUMONT,TEXAS,AND
IN PARTICULAR THE BOUNDARIES OF THE ZONING
DISTRICTS, AS INDICATED UPON THE ZONING MAP OF
BEAUMONT, TEXAS, BY CHANGING THE ZONING OF
PROPERTY PRESENTLY ZONED NC (NEIGHBORHOOD
COMMERCIAL) DISTRICT TO GC-MD-2 (GENERAL
COMMERCIAL-MULTIPLE FAMILY DWELLING-2)DISTRICT
FOR PROPERTY LOCATED AT 3805 CALDER, BEAUMONT,
JEFFERSON COUNTY, TEXAS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL AND
PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 30 of the Code of Ordinances of Beaumont, Texas, and in particular
the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of
Beaumont, referred to in Section 30-513 thereof, is hereby amended by changing the
zoning of property presently zoned as NC(Neighborhood Commercial)Districtto GC-MD-2
(General Commercial-Multiple Family Dwelling-2) District for property located at 3805
Calder, being Lots 1-4 and the west 28' of Lot 5, Block 2, Laurel Heights Addition, City of
Beaumont, Jefferson County, Texas, containing 1.538 acres, more or less, as described
on Exhibit"A", and the official zoning map of the City of Beaumont is hereby amended to
reflect such changes.
Section 2.
That, in all other respects, the use of the property herein above described shall be
subject to all of the applicable regulations contained in Chapter 30 of the Code of
Ordinances of Beaumont, Texas, as amended.
Section 3.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be -held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8tn day of
February, 2005.
- Mayor Evelyn M. Lord -
I�� I
Fife 1764-Z!P: Request for a zone change from NC (tieighborhood Commercial) to NORTH
/
GC-MD-2 (General Commercial-Multiple Family- Dwelling-2) District or more
restrictive district and a specific use permit to allo-,,v- a pharmacy in a GC-MD-2 '
"f District. SCALE
Location: 3800 block of Calder F'= 200'
_ y
'r applicant: Jeff Presnal.
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- EXHIBIT "All
ORDINANCE NO.
ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE
PERMIT TO ALLOW A PHARMACY IN A GC-MD-2
(GENERAL COMMERCIAL-MULTIPLE FAMILY DWELLING-
2) DISTRICT LOCATED AT 3805 CALDER IN THE CITY OF
BEAUMONT, JEFFERSON COUNTY, TEXAS.
WHEREAS, the City Council for the City of Beaumont desires to issue a specific
use permit to Jeff Presnal, representing CVS Pharmacy,to allow a pharmacy in a GC-MD-
2 (General Commercial-Multiple Family Dwelling-2) District located at 3805 Calder, being
Lots 1 - 4 and the west 28' of Lot 5, Block 2, Laurel Heights Addition, City of Beaumont,
Jefferson County, Texas, containing 1.538 acres, more or less, as shown on Exhibit"A'
attached hereto; and,
WHEREAS, the City Council is of the opinion that the issuance of such specific use
permit is in the best interest of the City of Beaumont and its citizens, subject to the
hereinafter described conditions;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF BEAUMONT:
Section 1.
The Administration recommends approval of a zone change from NC(Neighborhood
Commercial)to GC-MD-2 (General Commercial-Multiple Family Dwelling-2) District and a
specific use permit to allow a pharmacy in a GC-MD-2 District at 3805 Calder subject to
the following conditions:
E Move the detached owner identification signs 10' from the property lines or
receive a variance from the Board of Adjustment.
0 Trees shall be planted every 25' along the landscape edges on Calder, Phelan
and 23rd.
E Delivery truck route shall be changed to use entrance from Phelan and exit onto
23 rd Street.
D The sign on the Calder side of the property shall be a monument sign with a
maximum height of 6' and the sign on the Phelan side shall have a maximum
height of 15'.
D The lighting in the parking lot shall be shielded to protect neighboring
properties.
The vertical compactor enclosure shall be constructed of masonry and stucco
and the dumpster enclosure shall be constructed of wood.
E Store hours will be 7 a.m. to 10 p.m., seven days a week.
1E Store deliveries will not be allowed between the hours of 7 a.m. - 9 a.m.,
11 a.m. - 2 p.m. and 4 p.m. - 6 p.m.
Section 2.
That the specific use permit herein granted is expressly issued for and in
accordance with each particular and detail of the site plan attached hereto as Exhibit"B"
and made a part hereof for all purposes.
Section 3.
Notwithstanding the site plan attached hereto, the use of the property herein above
described shall be in all other respects subject to all of the applicable regulations contained
in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of
February, 2005.
- Mayor Evelyn M. Lord -
L 1 _
AC
File 1764-Z/P: Request fora zone change from 'NC (Neighborhood Commercial) to `0RTH �(-
GC-N'ID-2 (General Commercial-:Multiple Family Dwelling-2) District or more /
restrictive district and a specific use permit to allo-,Nr a pharmacy in a.GC-NMD-2 '
District. SCALE
Location: 3800 block of Calder
Applicant: Jeff Presnal. }
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* nppmval subject to 1.1je following conditions:
Move the.detached owner- identification signs 10' from the property lines or receive a variance from the Board of Adjustment.
'frees she 11 be planted every 25' along the landscape edges on Calder,Phelan and 23`d.
Delivery truck route shall be changed to use entrance from Phelan and exit onto 23"Street.
11 •1'he sign on the Calder side of the property shall be a monument sign with a maximmia height of 6'and the sign on the Phelan side shall
have a maxinnLUn height of 15'.
'I'lle lighting in ttTe parking lot shall be indirect lighting.
The vertical compactor enclosure shall be consrizreted of masonry and stucco and the dumpster enclosure shall be constructed of wood.
Store lunu-S will be 7 a.m. to 10 p.ni., seven days a week
Store deliveries will not be allowed between the hours of 7 a.m. -9 a.m., 11 a.m. -2 p.m.
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2
February 8,2005
Consider approving an ordinance amending portions of Section 14-1, Section 14-52 (1), (2), (3),
(4), (6) and(7), Section 14-54 and Section 14-55;and repealing Section 14-50(b)and(c) of the
Code of Ordinances, all relating to Dangerous Structures
City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 2, 2005
REQUESTED ACTION: Council consider an ordinance amending portions of Section 14-1,
Section 14-52 (1), (2), (3), (4), (6) and (7), Section 14-54 and
Section 14-55; and repealing Section 14-50(b) and (c) of the Code
of Ordinances, all relating to Dangerous Structures.
RECOMMENDATION
Administration recommends City Council approve an ordinance amending portions of Section 14-
1, Section 14-52 (1), (2), (3), (4), (6) and (7), Section 14-54 and Section 14-55; and repealing
Section 14-50(b) and (c) of the Code of Ordinances, all relating to Dangerous Structures.
BACKGROUND
On February 1, 2005, during the City Council Work Session, a presentation concerning
Dangerous Structures was provided to City Council. A brief overview of the proposed changes
to the Dangerous Structures Ordinance and procedures,based on the comments received from City
Council, is provided below:
• The International Property Maintenance Code will be adopted and will replace
references to the building and housing codes.
• Building Official or designated enforcing officer will replace references to chief
code enforcement officer Director of Clean Community
• Provisions related to structures suitable for rehabilitation will be removed from the
ordinance.
• The words "remove, removal or removed" as a means of complying with the
Dangerous Structure ordinance will be stricken from the ordinance. This will not
prevent the owner from relocating the structure outside of the city limits.
• The term "special tax" will be replaced with "lien against."
• The time frame for rehabilitation of a structure will be increased to one hundred and
fifty(150)days. During this time period,substantial work must be completed within
ninety(90)days and a Certificate of Occupancy received within the following sixty
(60) days.
• Building permits will expire on the last day of the work program.
A copy of the proposed ordinance revisions is enclosed.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Building Official and Demolition Field Supervisor.
ARTICLE III. DANGEROUS STRUCTURES-
Editor's note: Ord. No. 85-56, § 1, adopted May 14, 1985, amended the Code by enacting
a new Article III, §§ 14-50--14-57. Former Article III, §§ 14-50--14-57, contained similar
provisions and derived from Code 1958, §§ 12A-19--12A-26; and Ord. No. 73-25, § 1,
adopted April 3, 1973.
Sec. 14-50. Dangerous structures defined.
(a) Generally. All vacant structures, dwellings, dwelling units, and accessory structures which
have any or all of the following defects shall be deemed dangerous structures:
(1) All vacant buildings or structures whose walls or other vertical structural members
list,lean or buckle in excess of three-fourths inch of horizontal measurement for each
foot of vertical measurement.
(2) All vacant buildings or structures which show thirty-three (33) percent or more
damage or deterioration of the supporting members, or fifty (50) percent or more
damage or deterioration of the non-supporting or outside walls or coverings.
(3) All vacant buildings or structures which have parts thereof which are so attached that
they may fall or injure members of the public or property.
(4) All vacant buildings and structures which, by reason of dilapidated or deteriorated
conditions,have unsafe or defective electrical wiring devices or equipment,unsafe or
defective gas piping, or appliances which are liable to cause or promote fires.
(5) All vacant buildings and structures which have been damaged by fire,explosion,wind,
vandalism, or elements of nature so as to have become dangerous to the life, safety
or the general health and welfare of the occupants thereof or inhabitants of the City.
(6) Those vacant structures which have become so dilapidated, decayed, unsafe,
unsanitary or which utterly fail to provide amenities essential to decent living such that
they are unfit for human habitation or likely to cause sickness or disease so as to work
injury to the health, safety or general welfare of those living thereabout.
(7) Those buildings and structures existing in violation of any provision of the building
code of the City or any provision of the City fire code or other ordinances of the City,
to such an extent that they are dangerous to the health, safety, and welfare of the
citizens of the City.
(b)
or his d*appointed j,ep esentatilve emi be brotq0tt ir"conThance with the cart errt housing
code adopted by tire eity,at a tatai cost of-to mote tfmi fifty(5E))percetrt of the fair market
valtre of the dweffing.
(1) if the opinion of the band official,
OL Taff lmmurkmt value of the dweHing; rehabilitation shaff not
fifty (50) percent
peinitted.it is the opirtion of the eity such-expenditures will take lease andrentt
out of the low to moderate ' —e. Mso, in detennining suitability
tehabilitafion the twenty--five (25) to fifty(50) percent rate shaH came into play
follovvs.-
(2) VA=the rehabifitation of the dweHing is tweirty-five
stt=tute, the rehabilitation can be pv,.fbtttwd to the level of the codes in place at the
thm of miginal construction. But; if the rehabilitafion will affect twenty--fiye(25)
pet catt to fifty(50)percent of the total d.,effitM;the rehabilitation shaff conVly to A
codes in place to date. ft is the eityss opinion that the twenty-five(25) to fifty(5,0)
percent mle is necessary to hisure the lwalft safety, and welfare of tenarrts o
rehabilitated properties.
Exception fbr criteria of sttitability*
(1) twenty-fiye(25)percent
to fifty(50)percent rtde shaff not appty. The fift(50)pacent fair nwket value may
be exceeded upon request of the rehabilitation office..
(c) Fwm of appeal. If an owim of a substandard dweHing wishes to appeal the decision of the
building official on the suitability fbi, rehabilitation jLaffiT; he may do so by tim fbHowit
procedure.
(1) Present the bading official with appraisal of the property by a licensed real estate
(2) Present the building official with Dign-I,d estimrstes fb,,work to be done by licensed
(3) E=eption to (2). For owners of substandard dweffing who are going to five in th
reimbilitated dweffiM tire building official wifl consider ommis Ynitten estitilates
rehabilitation.
(Ord. No. 85-56, § 1, 5-14-85; Ord. No. 91-53, § 1, 6-11-91; Ord. No. 98-34, § 1, 5-12-98)
Sec. 14-51. Dangerous buildings declared nuisances.
All"dangerous buildings"within the terms of section 14-50 are hereby declared to be public nuisances
and-shall be repaired-, removed or demolished as hereinafter provided.
(Ord. No. 85-56, § 1, 5-14-85)
Sec. 14-52. Standard for repair,-nmoval-or demolition.
The following standards shall be followed in substance by the chief enfbreezzlent offi Building
Official or his designee designated enforcing officer and the c City c-Council in ordering repair,
removal or demolition of a"dangerous structure" within the terms of section 14-50:
(1) K after inspection by the c1fief enfbicenmit offi Building Official or-iris-designee
designated enforcing officer and support inspections from other concerned departments or
divisions,if necessary,a determination is made that the building is a dangerous structure,the
Building Official or designated enforcing officer shall tag the structure and the owner
shall be ordered by a certified letter to contact the cffiefenfbrcemait officet Building Official
or the designated enforcing officer within fifteen(15)days from the date of said letter. The
owner shall be ordered,by letter,to-rmove to enroll in an official work program
to repair the structure or demolish said structure within thirty(30)days.
(2) If a permit to rep ' , r demolish said structure is not obtained from the-housing
-mnl
Building Codes and repairs r dor demolition
are not completed within forty-five (45) days of the date of the letter provided for in
subsection(1)above,the chief er&bt citT officer Building Official or designated enforcing
officer shall give notice,by letter,to the owner of said structure to appear before the c City
c Council to show cause why said structure should not be demolished and at the cost of the
owner. Building permits issued to repair a structure under an official work program
shall have the same expiration date as the work program.
(3) If a structure is to be repaired such that it is no longer a "dangerous structure" under the
terms ofthis article,said structure shall be brought into compliance with the provisions of the
current housing-code International Property Maintenance Code adopted by the City.
Repairs to such structures shall be completed and a Certificate of Occupancy issued within
a period not exceeding one hundred fifty(150)days from the date
of initiating a work program. Failure to comply with the provisions within said one hundred
twenty fifty-day period
depwtmem may be brought before council City Council for a condemnation order without
further notice to the owner. Owner who initiates a work program hereunder shall agree that
unless the structure is brought into compliance with the City's current housing International
Property Maintenance Code it may be immediately brought before cotmcil City Council
for a condemnation order without further notice.
(4) Any vacant structure found to be a "dangerous structure" as defined herein or substandard
under Article 1 III shall be posted as provided in section (a)14-50 to prevent occupancy.
It shall be unlawful for any person to occupy a structure that has been tagged as a"dangerous
structure" in accordance with this section.
(5) All notices, as provided herein, shall be served by delivering same to the owner or agent in
person, or by mailing the same certified to the residence or business address, if known, of
such owner or agent, or by posting the same in a prominent place upon such building or
structure.
(6) If, upon hearing, the c-City c-Council finds that the building or structure is in violation of
section 14-50 hereof,the council City Council shall order the structure to be razed,mmun d
or repaired at such time and under such conditions as the council City Council may, in its
discretion, stipulate at said hearing. Such owner or agent shall forthwith comply with said
order of the cmtmcil City Council and any owner or agent of such building or structure failing
to comply with such order within the time therein stipulated shall be deemed guilty of a
misdemeanor and punished as provided in this Code. If the owner obtains a permit and
voluntarily demolishes his/her structure under this program,such owner shall be exempt from
payment of the landfill disposal fee for the debris resulting from such demolition.
(7) If any such building or structure condemned by the order of the council City Council, as
provided herein, is not razed removed or repaired within the time and under the condition
specified in such order,the council may,at its discretion,proceed to have the same,razed and
charge the actual expense to the owner of the real estate or lot as shown on the tax roll. A
statement of expenses incurred by the City in the demolition and removal of such building or
structure under this section shall be mailed to the property owner shown on the tax roll at the
time of service. The statement of expenses shall, in addition to giving the amount of such
expense, provide the date upon which such work was done, and description of the lot or
premises upon which such work was done.Payment is due and is considered delinquent if not
received by the City within thirty(30)days. If payment is not made within ninety(90)days,
the City's authorized agent is hereby authorized to charge such costs and expenses as a special
tax lien against to the property upon which such building or structure is situated, and upon
all other property situated in the City belonging to the owner of such building or structure.
(Ord.No. 85-56, § 1, 5-14-85;Ord.No.91-53,§2,6-11-91;Ord.No.92-50,§ 1,6-30-92;Ord.No.
94-15, § 1, 3-22-94; Ord. No. 98-34, § 2, 5-12-98)
Sec. 14-53. Abatement of building or structures constituting a clear and present danger to the public
safety.
Notwithstanding all other provisions of this article,nothing herein shall be deemed a limitation on the
duty of the City to summarily order the demolition of any vacant building or structure where it is
apparent that the immediate demolition of such building or structure is necessary for the preservation
of life and property in the city.
(Ord. No. 85-56, § 1, 5-14-85)
Sec. 14-54. Enforcing officer--Powers and duties.
The cifief code enfoi centent officez Building Official or his or her designee, hereinafter referred to
as "enforcing officer," is charged with the duty of enforcing this article.
(1) Neither the enforcing officer nor any employee of his division shall be financially interested
in the furnishing of labor, material or appliances for the construction, alteration or
maintenance of a building or in the making of plans and specifications therefor for a profit
unless such person is the owner of such structure.
(2) Neither the enforcing officer nor any employee of his division shall engage in any work which
is in conflict with his duties or the interest of the department.
(3) The enforcing officer shall enforce this article in the following manner:
(a) The enforcing officer shall inspect or cause to be inspected, when necessary, all
buildings or structures of any kind which are unoccupied or apparently abandoned,
for the purpose of determining whether any condition exists which renders such place
a "dangerous structure" within the terms of section 14-50.
(b) The enforcing officer shall inspect any building or structure about which complaints
are filed by any person to the effect that a building, wall or structure is or may be
existing in violation of this article.
The enforcing officer shall notify in writing,by certified mail,the owner and/or all persons having an
interest, as shown by the tax rolls of the City, in any building found by the enforcing officer to be a
"dangerous structure" within the standards set forth in section 14-50. Said notice shall state (I) a
description of the building or structure;(ii)a statement of the particulars which make the building or
structure a"dangerous structure";(iii)that the owner must repair,Tentevtor demolish said building
or structure; (iv)that any person notified under this subsection to rep au,renmvc-or demolish any
building or structure shall be given reasonable time,as provided in this Code of Ordinances,to do or
have done the work required by the notice; and (v) that the owner of said structure shall appear
before the City Council to show cause why said structure should not be repaired, removed or-
demolished.
The enforcing officer shall also file a notice of declaration of dangerous structure in the deed records
of Jefferson County, Texas. Such notice will provide lawful notice to any proposed purchaser of the
property that the structure thereon has been declared a dangerous structure, may not be lawfully
occupied, is subject to demolition and may be eligible for building permits necessary to rehabilitate
the structure.
(Ord. No. 85-56, § 1, 5-14-85; Ord. No. 98-34, § 3, 5-12-98)
Sec. 14-55. Same--Assistance by other departments.
The enforcement officer is to seek the assistance of the fire department,the health department, and
the housing md neighborhood conservation departme police department in order to effectively
enforce the terms of this article, and said departments are to assist the enforcing officer in any way
possible in said enforcement.
(Ord. No. 85-56, § 1, 5-14-85)
Sec. 14-56. No utilities to vacant dwellings.
No water, gas, electricity, or sewer services shall be provided to any dwelling unit or rooming unit
found to be substandard which is or becomes vacant until such dwelling unit or rooming unit has been
brought into compliance with the provisions of this article.
(Ord. No. 85-56, § 1, 5-14-85)
Sec. 14-57. Notices.
All notices provided for herein shall be deemed sufficient if sent by United States mail,return receipt
requested, to the last known address of the occupant, owner or persons having an interest in a
structure as required above and if a copy of such notice is posted in a conspicuous place on the
substandard building, dwelling unit, rooming house or rooming unit to which it relates.
(Ord. No. 85-56, § 1, 5-14-85)
Sec. 14-58. Securing of unoccupied buildings.
(a) Purpose. An owner or person in control of an unoccupied building shall insure that the
building is in such condition that an unauthorized person cannot enter into it through missing
or unlocked doors or windows, or through other openings into the building. The City of
Beaumont may secure unoccupied,unsecured structures after the owner(s)fail to do so after
reasonable notice. A lien may be filed on the structures to assure recovery of the cost of
securing.
(b) Definitions. An unsecured unoccupied building is hereby defined to be any structure that
currently has no legitimate occupant or tenant and which has missing or unlocked doors or
windows,or other unsecured openings into the building through which unauthorized persons
can enter. Any unoccupied,unsecured building is hereby declared to be a danger to the public
health and safety.
(c) Notice. Whenever it is found that an unoccupied building is in such condition that an
unauthorized person can enter it through missing or unlocked doors or windows or other
openings,the City shall cause a written notice or"Notice to Secure"to be given to the owner
of the property as such owner appears on the tax rolls of the City of Beaumont or to the
person having the control over the property. Such notice shall be in writing and shall be given
by depositing the notice in the United States mail addressed to the owner at the owner's post
office address. If personal service cannot be obtained and the owner's post office address is
unknown,notice may be given by publishing such notice at least twice within a ten-day period
in a newspaper of general circulation in Jefferson County. If personal service cannot be
obtained and the owner's post office address is unknown,notice may be obtained by posting
the notice on or near the front door of the building. The notice must contain the following
information:
(1) An identification which is not required to be a legal description of the building and
property on which it is located;
(2) The description of the violation of the municipal standards that are present at the
building;
(3) A statement that the municipality may secure the building within thirty(30) days of
the date of notice; and
(4) An explanation that the owner is entitled to request a hearing within such thirty-day
period concerning any matter relating to the municipality's proposed securing of the
building.
(d) Compliance with the provisions concerning the securing of unoccupied structures does not
relieve the owner or occupant of the structure from the requirement to comply with other
provisions of the dangerous structures ordinance.
(e) Appeal. If the owner requests a hearing about the structure, the municipality shall conduct
a hearing at which the owner may testify or present witnesses or written information about
any matter relating to the proposed securing of the building by the City. The hearing shall be
conducted within twenty (20) days after the day the owner files a written request for such
hearing. The hearing shall be before a hearing officer designated by the City manager for such
purpose.
(f) Offenses. An owner who fails to timely comply with a notice to secure as set out herein shall
be guilty of a misdemeanor and upon conviction shall be punished by a fine of not less than
fifty dollars($50.00)nor more than two thousand dollars($2,000.00). Each day's failure to
comply after the expiration of the notice period shall constitute a separate offense.
(g) If the owner fails to comply with a notice to secure,the city may order the boarding up of all
openings so as to prevent entry or the reasonable securing of the structure by any other
reasonable fashion and may assess the expenses of such securing as a lien on the property as
allowed by Section 214.0011(f) of the Local Government Code.
(Ord. No. 94-15, § 2, 3-22-94)
Sec. 14-59. Reserved.
DRAFT
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 14,REPEALING
SECTION 14-50(b) AND (c); AND AMENDING SECTION 14-52 (1),
(2), (3), (4), (6)AND (7), SECTION 14-54 AND 14-55 OF THE CODE
OF ORDINANCES OF THE CITY OF BEAUMONT PERTAINING TO
DANGEROUS STRUCTURES; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL; AND PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
THAT Chapter 14, Section 14-52 (1), (2), (3), (4) and (6) and (7); section 14-54 and 14-55
of the Code of Ordinances of the City of Beaumont be and the same is hereby amended
to read as follows:
ARTICLE 111. DANGEROUS STRUCTURES-
Sec. 14-50. Dangerous structures defined.
(a) Generally. All vacant structures, dwellings, dwelling units, and accessory structures
which have any or all of the following defects shall be deemed dangerous structures:
(1) All vacant buildings or structures whose walls or other vertical structural
members list, lean or buckle in excess of three-fourths inch of horizontal
measurement for each foot of vertical measurement.
(2) All vacant buildings or structures which show thirty-three(33)percent or more
damage or deterioration of the supporting members, or fifty (50) percent or
more damage or deterioration of the non-supporting or outside walls or
coverings.
(3) All vacant buildings or structures which have parts thereof which are so
attached that they may fall or injure members of the public or property.
(4) All vacant buildings and structures which, by reason of dilapidated or
deteriorated conditions, have unsafe or defective electrical wiring devices or
equipment, unsafe or defective gas piping, or appliances which are liable to
cause or promote fires.
(5) All vacant buildings and structures which have been damaged by fire,
explosion, wind, vandalism, or elements of nature so as to have become
dangerous to the life, safety or the general health and welfare of the
occupants thereof or inhabitants of the City.
(6) Those vacant structures which have become so dilapidated,decayed,unsafe,
unsanitary or which utterly fail to provide amenities essential to decent living
such that they are unfit for human habitation or likely to cause sickness or
disease so as to work injury to the health, safety or general welfare of those
living thereabout.
(7) Those buildings and structures existing in violation of any provision of the
building code of the City or any provision of the City fire code or other
ordinances of the City, to such an extent that they are dangerous to the
health, safety, and welfare of the citizens of the City.
Sec. 14-51. Dangerous buildings declared nuisances.
All "dangerous buildings" within the terms of section 14-50 are hereby declared to
be public nuisances and shall be repaired or demolished as hereinafter provided.
Sec. 14-52. Standard for repair or demolition.
The following standards shall be followed in substance by the Building Official or
designated enforcing officer and the City Council in ordering repair or demolition of a
"dangerous structure" within the terms of section 14-50:
(1) If, after inspection by the Building Official or designated enforcing officer and support
inspections from other concerned departments or divisions, if necessary, a
determination is made that the building is a dangerous structure,the Building Official
or designated enforcing officer shall tag the structure and the owner shall be ordered
by a certified letterto contact the Building Official or the designated enforcing officer
within fifteen (15) days from the date of said letter. The owner shall be ordered, by
letter, to enroll in an official work program to repair the structure or demolish said
structure within thirty (30) days.
(2) If a permit to repair or demolish said structure is not obtained from Building Codes
and repairs or demolition are not completed within forty-five (45) days of the date of
the letter provided for in subsection (1) above, the Building Official or designated
enforcing officer shall give notice, by letter, to the owner of said structure to appear
before the City Council to show cause why said structure should not be demolished
and at the cost of the owner. Building permits issued to repair a structure under an
official work program shall have the same expiration date as the work program.
(3) If a structure is to be repaired such that it is no longer a "dangerous structure" under
the terms of this article, said structure shall be brought into compliance with the
provisions of the current International Property Maintenance Code adopted by the
City. Repairs to such structures shall be completed and a Certificate of Occupancy
issued within a period not exceeding one hundred fifty (150) days from the date of
initiating a work program. Failure to comply with the provisions within said one-
hundred fifty-day period may be brought before City Council for a condemnation
order without further notice to the owner. Owner who initiates a work program
hereunder shall agree that unless the structure is brought into compliance with the
City's current International Property Maintenance Code it may be immediately
brought before City Council for a condemnation order without further notice.
(4) Any vacant structure found to be a "dangerous structure" as defined herein or
substandard under Article III shall be posted as provided in section 14-50 to prevent
occupancy. It shall be unlawful for any person to occupy a structure that has been
tagged as a "dangerous structure" in accordance with this section.
(5) All notices, as provided herein, shall be served by delivering same to the owner or
agent in person, or by mailing the same certified to the residence or business
address, if known, of such owner or agent, or by posting the same in a prominent
place upon such building or structure.
(6) If, upon hearing, the City Council finds that the building or structure is in violation of
section 14-50 hereof, the City Council shall order the structure to be razed or
repaired at such time and under such conditions as the City Council may, in its
discretion, stipulate at said hearing. Such owner or agent shall forthwith comply with
said order of the City Council and any owner or agent of such building or structure
failing to comply with such order within the time therein stipulated shall be deemed
guilty of a misdemeanor and punished as provided in this Code. If the owner obtains
a permit and voluntarily demolishes his/her structure underthis program,such owner
shall be exempt from payment of the landfill disposal fee for the debris resulting from
such demolition.
(7) If any such building or structure condemned by the order of the City Council, as
provided herein, is not razed or repaired within the time and under the condition
specified in such order,the council may, at its discretion, proceed to have the same,
razed and charge the actual expense to the owner of the real estate or lot as shown
on the tax roll. A statement of expenses incurred by the City in the demolition and
removal of such building or structure under this section shall be mailed to the
property owner shown on the tax roll at the time of service. The statement of
expenses shall, in addition to giving the amount of such expense, provide the date
upon which such work was done, and description of the lot or premises upon which
such work was done. Payment is due and is considered delinquent if not received
by the City within thirty(30)days. If payment is not made within ninety(90)days,the
City's authorized agent is hereby authorized to charge such costs and expenses as
a lien against the property upon which such building or structure is situated, and
upon all other property situated in the City belonging to the owner of such building
or structure.
Sec. 14-53. Abatement of building or structures constituting a clear
and present danger to the public safety.
Notwithstanding all other provisions of this article, nothing herein shall be deemed
a limitation on the duty of the City to summarily order the demolition of any vacant building
or structure where it is apparent that the immediate demolition of such building or structure
is necessary for the preservation of life and property in the city.
Sec. 14-54. Enforcing officer--Powers and duties.
The Building Official or his or her designee, hereinafter referred to as "enforcing
officer," is charged with the duty of enforcing this article.
(1) Neither the enforcing officer nor any employee of his division shall be financially
interested in the furnishing of labor, material or appliances for the construction,
alteration or maintenance of a building or in the making of plans and specifications
therefor for a profit unless such person is the owner of such structure.
(2) Neither the enforcing officer nor any employee of his division shall engage in any
work which is in conflict with his duties or the interest of the department.
(3) The enforcing officer shall enforce this article in the following manner:
(a) The enforcing officer shall inspect or cause to be inspected,when necessary,
all buildings or structures of any kind which are unoccupied or apparently
abandoned, for the purpose of determining whether any condition exists
which renders such place a"dangerous structure"within the terms of section
14-50.
(b) The enforcing officer shall inspect any building or structure about which
complaints are filed by any person to the effect that a building, wall or
structure is or may be existing in violation of this article.
The enforcing officer shall notify in writing, by certified mail, the owner and/or all
persons having an interest, as shown by the tax rolls of the City, in any building found by
the enforcing officer to be a "dangerous structure"within the standards set forth in section
14-50. Said notice shall state (1) a description of the building or structure; (ii) a statement
of the particulars which make the building or structure a "dangerous structure"; (iii)that the
owner must repair or demolish said building or structure; (iv)that any person notified under
this subsection to repair or demolish any building or structure shall be given reasonable
time, as provided in this Code of Ordinances, to do or have done the work required by the
notice; and (v)that the owner of said structure shall appear before the City Council to show
cause why said structure should not be repaired, removed or demolished.
The enforcing officer shall also file a notice of declaration of dangerous structure in
the deed records of Jefferson County, Texas. Such notice will provide lawful notice to any
proposed purchaser of the property that the structure thereon has been declared a
dangerous structure, may not be lawfully occupied, is subject to demolition and may be
eligible for building permits necessary to rehabilitate the structure.
Sec. 14-55. Same--Assistance by other departments.
The enforcement officer is to seek the assistance of the fire department, the health
department, and police department in order to effectively enforce the terms of this article,
and said departments are to assist the enforcing officer in any way possible in said
enforcement.
Sec. 14-56. No utilities to vacant dwellings.
No water, gas, electricity, or sewer services shall be provided to any dwelling unit or
rooming unit found to be substandard which is or becomes vacant until such dwelling unit
or rooming unit has been brought into compliance with the provisions of this article.
Sec. 14-57. Notices.
All notices provided for herein shall be deemed sufficient if sent by United States
mail, return receipt requested,to the last known address of the occupant, owner or persons
having an interest in a structure as required above and if a copy of such notice is posted in
a conspicuous place on the substandard building, dwelling unit, rooming house or rooming
unit to which it relates.
Sec. 14-58. Securing of unoccupied buildings.
(a) Purpose. An owner or person in control of an unoccupied building shall insure that
the building is in such condition that an unauthorized person cannot enter into it
through missing or unlocked doors or windows, or through other openings into the
building. The City of Beaumont may secure unoccupied, unsecured structures after
the owner(s) fail to do so after reasonable notice. A lien may be filed on the
structures to assure recovery of the cost of securing.
(b) Definitions. An unsecured unoccupied building is hereby defined to be any structure
that currently has no legitimate occupant or tenant and which has missing or
unlocked doors or windows, or other unsecured openings into the building through
which unauthorized persons can enter. Any unoccupied, unsecured building is
hereby declared to be a danger to the public health and safety.
(c) Notice. Whenever it is found that an unoccupied building is in such condition that
an unauthorized person can enter it through missing or unlocked doors or windows
or other openings, the City shall cause a written notice or "Notice to Secure" to be
given to the owner of the property as such owner appears on the tax rolls of the City
of Beaumont or to the person having the control over the property. Such notice shall
be in writing and shall be given by depositing the notice in the United States mail
addressed to the owner at the owner's post office address. If personal service
cannot be obtained and the owner's post office address is unknown, notice may be
given by publishing such notice at least twice within a ten-day period in a newspaper
of general circulation in Jefferson County. If personal service cannot be obtained and
the owner's post office address is unknown, notice may be obtained by posting the
notice on or near the front door of the building. The notice must contain the following
information:
(1) An identification which is not required to be a legal description of the building
and property on which it is located;
(2) The description of the violation of the municipal standards that are present at
the building;
(3) A statement that the municipality may secure the building within thirty (30)
days of the date of notice; and
(4) An explanation that the owner is entitled to request a hearing within such
thirty-day period concerning any matter relating to the municipality's proposed
securing of the building.
(d) Compliance with the provisions concerning the securing of unoccupied structures
does not relieve the owner or occupant of the structure from the requirement to
comply with other provisions of the dangerous structures ordinance.
(e) Appeal. If the owner requests a hearing about the structure, the municipality shall
conduct a hearing at which the owner may testify or present witnesses or written
information about any matter relating to the proposed securing of the building by the
City. The hearing shall be conducted within twenty(20)days after the day the owner
files a written request for such hearing. The hearing shall be before a hearing officer
designated by the City manager for such purpose.
(f) Offenses. An owner who fails to timely comply with a notice to secure as set out
herein shall be guilty of a misdemeanor and upon conviction shall be punished by
a fine of not less than fifty dollars ($50.00) nor more than two thousand dollars
($2,000.00). Each day's failure to comply after the expiration of the notice period
shall constitute a separate offense.
(g) If the owner fails to comply with a notice to secure, the city may order the boarding
up of all openings so as to prevent entry or the reasonable securing of the structure
by any other reasonable fashion and may assess the expenses of such securing as
a lien on the property as allowed by Section 214.0011(f) of the Local Government
Code.
Section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance,
and to such end the various portions and provisions of this ordinance are declared to be
severable.
Section 3.
All ordinances or parts of ordinances in conflict herewith, including conflicting
portions of the City Budget, are repealed to the extent of the conflict only.
Section 4.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1-8 of the Code of Ordinances of the City of Beaumont,
Texas.
3
February 8, 2005
Consider approving a resolution authorizing the City Manager to execute a contract for the
Aerated Lagoon Improvements Project at the Wastewater Treatment Plant
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 3, 2005
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
execute a contract for the Aerated Lagoon Improvements Project.
RECOMMENDATION
Administration recommends approval of a resolution authorizing the City Manager to execute a
contract with the second low bidder, Brystar Contracting, Inc., Beaumont, Texas, in the amount
of$3,071,100 for the Aerated Lagoon Improvements Project. Enclosed is a letter from the City's
Consultant on the project regarding information received from the references furnished by the low
bidder. Based on these responses, the Consultant is recommending the contract be awarded to the
second low bidder.
The MBE goal will be met through subcontracts with the certified MBE firm of Municipal
Marketing for a total of$355,000. This amount represents 11.6 percent of the total bid.
BACKGROUND
The Wastewater Treatment Plant operates two 20-acre aeration lagoons that were built in 1971.
The existing lagoons have up to seven feet of accumulated sediment reducing the operating volume
of the lagoons, decreasing the settling and aeration time, and reducing the total suspended solids
removal. The Texas Commission on Environmental Quality issued a violation to the City during
their last inspection of the Wastewater Treatment Plant regarding the operation of the aeration
lagoons.
The design engineer recommended the addition of a third aeration lagoon because it will increase
the plants holding capacity by 50 percent, will reduce the sanitary sewer overflows in the system
during heavy rainfalls, and will provide the operational flexibility required to meet permit limits
and the time needed to efficiently clean the sludge from the existing aeration lagoons by City
forces. The project includes the excavation of a 20-acre lagoon, construction of a clay liner, the
installation of earthen berms around the proposed and existing lagoons,installation of piping,precast
concrete junction boxes with sliding gates and motorized actuators, and the installation of mooring
structures and floating aerators.
BUDGETARY IMPACT
Funds for the project are available in the Water Utilities Capital Program.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, and Interim Water Utilities Manager.
WUAgenAeratedLagwn.wpd
February 3,2005
sent ,try: r7-ty ar DeaumDnt; tlD1 4D�G� rcu c uu �y
W i�iis rir:rrER ac. (x)&0700
lEffW CG`r PE'Y,a.E.
stt icc ruinLeE, January 28,2005
alGGbWGIrNU
DAVID i.4gu .PC
mr.'Hani TQhM,P.E.
KMLPPDA KKK- lnd'esft Water Utilities N+*gar,-City al'laeammont
!(y�NE1M1 C'L*r^ENCG•PE.. 1350 IamgbaM.Rd. ! ..
CLOWil'MMTNAR Dow mont,Tencas 77704
ANANK'iicObA�Vtl3.P.E. ..
LONE?t t MbItAy �
Tll"M.7PHt!!}►iCP�OCP,E�,• 1R�,': Aerated Lagoon Is6prev'dw=ts .. .
wwc K c rF Recommendation pf A wd
- 1)"r Mr.Tohssse:
wkLtl►�(C:Mligfat�Rf. ' . ..
o,Ar, s.yYrtaA:r a�. 244s were opened at the-C ty—atwi'Mcr -a"w'HA City of Beauusaaot,403'.1 ;..........
AKS�+xitii�enP.E., ,2:Ot3p.m.catlJ�ber-Lf.2tf0,is��►�t�l�a��ftvt.hi�t•wesenecxivedand ...•=;:"'T�: ' •�.::'..�::'.
rAided two.al�ta biel 1L.Alto Biel h�si A�1 included
�pw►t►:a•N.rcx�c.Pn�a.r.E. .� ..:: . . .
irlezn A-2 mchided asplutit ti�ng rm coa sgated pipe.
All bids Opened:were ptW"
, . ly saslnrn�ad'�a►�it3sottt and►cltoaptscma yr additiosul• ��etic'1�:.::..::':� . .
addimda wore acknowladgird. �txraystac,be.was dsO appartrst low bidder.
'.: flan:Plu rsncrAaocA� .1��'�a idt caan.•ad?rsaslspo�feathyneB r Pe�fe
ira. The t� , -p Qvkw
'ead t sesdnc a to eoenple w the.: � ►je s an p s�da+ ktta.` �:-;...,::..::r1.;._::r::._:::::.:..::::�.:;....•'...
• •
A delay in.flfex
Ia+nw a action by tha TC Q.•Bawl•upmalsis iuformiti=and disc%uior�a a
JkPAI=omsss=Ws d*C*y of Besewnm t aw d iii to oat with Altmmte
A•2 to the second low-boft, WYNK,'InE. iii'tltes amount of Three.M t#iaa ::' '
Mousand One Hussdred f#6llam.ft4 bo a tts.(S3p7j;100). Attached is a suhiii gi
meceive d.
MOM contact us if Y00.s hssve : eryed ioeis.rc dissg our recotssssseaska oiiu•.11V.i'i+bio�c
assY': ::..
forward to waking with you fluough the t i cEiba-phaw of this pwjtxa. • ::' <:r:°,:'.:`. : . ....
sincerely,
A PLUMMLR ASSOCIATES,INC.
R.Tucker,P.E. :.
Principal
ARThrs
11"IMPME CNTRAL DWVf
raMLA%7%AS is#+»oo� .
Enclosure
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N
I
CLTY OF BEAUMONF
WATER RECLAMATION PLANT lO
HEARTED LAGOON IMPROVEMENTS
BID SUMMMTY Posser R SlandOer,P.E. -
2/tPM6
Mloo,Inc. Dau hoe Cont.,Inc. Grayslat EIG,L.P. 01
Item No. Dec-tion Quantity Unit Cost per hem Cost Unit Cast per Item Cast Unit Cost per Item Cost
1 Excawalloa and Slo kpile 280000 CY S3.11 CY $9081600. S6.21 CY $1,014,60D.DD $1.68 CY $435,800 p
2 Berm Conslru„-Han 84DDD CY 5.04 CY $171,30D.00 53.13 CY SM.920.00 S1.62 GY $152.88D. D
3 Clay Liner Coutruction 64000 CY S3A4 CY $220,18000 S7.35 CY $470,100. $2.00 CY 1128,OOD. r
4 72-in CM Installation SOSD LF $207.17 LF $838,083 $265.00 LF 5818,200. $241.00 LF $742,280.
5 24-in RCP Culvert 150 LF $102.41 LF $15,361 $S2.D0 LF $7,503. $35.00 LF S5,250
6 Junction Box*X 1 LS 583,12000 LS $83,120. 585,000.00 LS $85,000 S871000.00 LS $87,000.
7Junction Box'B' 3 LS $82,380.00 LS $247.080.00 578884.00 LS 82381852. 548,000.00 LS $144,000
8 CIP IrAluent Boot 2 EA $8,343,00 FA $18166& S35000.00 FA $70,000 S110,500.00 EA $21,000.00
9 CIP Efliuent Box 3 FA $13,334,00 FA $48,002 $43,000.00 EA S135,000. S25,SC0.00 EA 576,500.
10 Astalors(Base Bid 7) 7 EA 542,583,11 FA $297,941. $30,500.00 FA 8289,500.0 S23,2C0.00 EA $182,400.
11 Class 6 Concrete,(ndrhaan) 100 CY $23297 CY $23,297. $176.00 CY $17,500 $92.00 CY $9,2000C
12 Mobili:iOaVDemobili7ation 1 LS $131,800.00 LS S131,800. $199,000.00 LS St99,000.0 S10,000.00 LS $10,000.00
13 Storrs Water Poll.ProvSystom 1 LS $4,673.00 LS 64.67&00 $4,500.00 LS $4,500. Si 200.00 LS 51,200
M CIP Laros Influent Box t LS $1206685.00 t.S $120.665.00 $190 .00 LS 5130500.0 $14000000 LS $149000.
Base Bid Total W24.849.07 I 54,319,572.0 $2,125,510,0
A-1 Aendors(Alternate Bid 7) 7 S35,214.57 EA 5246,501. $36,500.00 FA $269,500.0 $21,=CO FA $147,000.0
A-2 As alt Coati o1CMP 3089 $11.00 LF $33,880 $40.00 LF 5123,200.0 $14.00 LF $43,12Q
Altemate MAN 5280 381. S392700.03 $T
0120,0
Base+Alternate $3,106,231,8 54,712 20
!$2.319,630.00
Mason ConsL,Inc. Bristaf Contracting
Mom No. Decriptioa Quanb'fy Unit Cost per hem Cost Unit Cost per Item Cost Unit Cost por Item Coal
1 Excavation and 6 ocipile 260000 CY $2.69 CY SM.400.00 $2.45 CY S537,000.0 $0.00 CY $0
2 Berm Construction 84000 CY S3A4 CY M88,960.00 $3.00 CY 5252,000.0 $0.00 CY $0.
3 Clay Liner Con*uction 64000 CY S2.99 CY 8191.350.00 $7.50 CY S480,000.0 $0.00 CY $0:
4 72-In CUP Installation 308D LF $228.03 LF SM,332.4C S145.00 LF S448,80D.0 $0.00 LF $()AO
524-In RCP Culvert 150 LF $53.57 LF $8,03530 =32.00 LF $4,800.09 50.00 LF $0.00
6 Junction Box'A' 1 LS $71,927.89 LS $71,9Z7.89 $120,000.00 1.S $120,000.0 $0.00 LS $0.00
7 Junclion Box 161 3 LS $91,043.70 LS SZ73,13t.10 S98,000.00 LS S294,000. $0.00 LS $0.00
8 CIP IMluent Box 2 EA $13,195.88 EA $28,39t.72 S48,0DO.00 FA $32,000. $0.00 EA $0.00
9 CIP Etlluent Box 3 EA 525,186.90 FA $75,58M70 $25,500.00 FA $76,500. $0.00 EA $DAC
10 Aerators(Base Bid 7) 7 EA S56,373.76 EA $394,618 532,000.00 FA 5224,000.0 $0.00 EA $p n
I 1 Class B Conarele(nol shown) 100 CY $176.44 CY $17,644. $80.00 CY $8,000. $0.00 CY $0.
12 Hlabliiatior9Drxnabiiintion 1 LS $420050.00 1S 5420,050. SMODO.00 LS $40,000. $0.00 LS $0. a
13 Storm Water Poll.PrevS"m 1 LS $17,893.90 LS $17,893 $3,600.00 LS $51800. $0.00 LS $0 U
14 CIP Le Influent Box 1 LS $77 635.73 LS $77.53&73 $1 000.00 LS 5165 000.0 50.00 LS $0.00 a
Base Bid Total $3,238,839.26 ¢2,785,500.00 j0110
C
A-1 Aerators(Alternate Bid 7} 7 $34,223.22 FA $239.562-M 532,000.00 FJI $224,000. $0,00 EA $0.00
A-2 Asphaft Cwr dCMP 3080 $229.57 LF $707,073. S20.D0 LF $61,800 $0.00 LF $0.00
Aflernale Item Total 5946,638.14 $285,800 50,00
Base•Alternate $4185,477A0 $3,071 1D0. $0.00
44
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FvF-;170
CITY OF BEAU>MIIONT
SCHEDULE OF MBE PAFITICIPATION
(SCHEDULE C)
Date of Report
Department
Project No.
Location
Brystar Contracting, inc. —iota!CortiactAmount $
Name of Prime Contractor,Proposer
-- _ >F.!.'_S_YS..a.r &:, );'Orr-..�• � - t.p .`k.� .r'-'�.`4: s-..�: Y� _ _ _
r-
A. E 'vtir{ORtTY
H
•'.�•.•
-
1.>�CDT.. $f�?R
z't3�IJT•
. EO- � ' .001?M
AT E:`.,� :. •..: AGREED
B P
RICE n O�TR ACTOR
I 1235 East Castle harbor Dr. Supplier—Slide Gates, Aerators, � t355,000.�?01
j[MuniciDal '<sarketine :Friends ood Tx 77546 PlDin
I - -
�
p
!� r
i4
The undersigned will ester into a formal agreement wig MBE Contractors Mur wro*listed in this schedule conditioned upon execution of a contract with the City of
Beaumont.
NOTE: t. Arty business listed above must have Schedule A on fie with the City.
2_ Schedule C is to be included with bid,and resubmitted at 50%and 100%of project completion.
Signature Bryan Phelps
President
Title -------
4
February 8,2005
Consider approving a contract with the Beaumont Community Housing Development
Organization(BCHDO)
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: 7anett Lewis, Housing Manag
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 2, 2005
REQUESTED ACTION: Council consider approving a contract with the Beaumont
Community Housing Development Organization(BCHDO).
RECOMMENDATION
The Administration recommends City Council authorize the City Manager to execute a contract
with the Beaumont Community Housing Development Organization(BCHDO) in the amount of
$258,750 for the purchase of three pre-existing scattered-site homes that will be retained as lease
property for no more than thirty-six months and sold to eligible low/moderate income families.
BACKGROUND
The Beaumont Community Housing Development Organization(BCHDO) successfully built three
homes as lease-purchase properties under a prior contract. These properties were conveyed to the
lessors within the federally mandated timeframe. Under a separate contract, BCHDO is in the
process of acquiring three scattered-site homes that will be sold to low/moderate income families
under the lease-purchase option.
BUDGETARY IMPACT
Funding is available from the 2004 HOME Program.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Planning Manager, and Housing Manager
m
N
m
N
N
L9
CM
(M
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Proposal#1 {Funds to purchase three(3)pre-existing homes built after]978 to lease to low to moderate income families-preferubly CO
in Amelia Area)
A
m
LO
Property. Purchase Appraisal Survey Home/Pest Make Ready Total
Address Price Inspection Repairs N
House#1 $80,000.00 5400.00 $350.00 $500.00 $5,000.00 $86,250.00 0
House#2 $80,000.00 $400.00 $350.00 $500.00 $5,000.00 $86,250.00
House#3 $80,000.00 5400.00 $350.00 $500.00 $5,000.00 $86,250.00
TOTAL $214,040.00 $1,204.00 $1,050.00 $1,500.00 $15,400.00 $258,750.00
-7 1 o
Address 9015 Landis Total Request
Purchase Price $74,900.00 $0.00 $0.00 $74,400.00
Appraisal $400.00 $400.00
Survey $350.00 $350.00
Home/Pest Inspection $275.00 $275.00
Make steady Repairs $3,000.00 $3,000.00
Total $78,925.00 $78,925.40
A
f,7
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5
February 8,2005
Consider approving a contract for temporary personnel services for City departments
City o f Beaumont
NOW Council A g ends Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Internal Services Director
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 4, 2005
REQUESTED ACTION: Council consider award of a contract for temporary personnel
services.
RECOMMENDATION
Administration recommends the award of an annual contract for providing temporary employees to
Labor Ready Central, LP and Cooper Group Staffing, LTD.
BACKGROUND
Ten(10) companies submitted bids for an annual contract to provide temporary employees to fill
business office positions as well as to provide skilled and unskilled laborers. Temporary employees
are necessary for various job positions throughout the City when vacancies occur due to events such
as medical leave, vacations, or short term projects.
Specifications for the contract require temporary staffing agencies to provide pre-screened and
qualified individuals on an on-call and as-needed basis. Temporary employees must pass a drug
screen and a criminal background search prior to being assigned to the City. Criminal background
information to be considered is available to the public through the Texas Department of Public
Safety's Crime Records Division. The contract specifications requested firm hourly prices inclusive
ofwages,benefits,testing,screening,workers'compensation,taxes,and agency fees. Specifications
allow the City to award the contract to more than one (1) vendor if deemed advantageous to the
City.
A tabulation of the bids received is attached for review. The lowest qualified bid for skilled and
unskilled laborers was submitted by Labor Ready Central of Beaumont. References reported that
Labor Ready has consistently provided pre-screened qualified individuals to fill frequent temporary
positions during the past several years. Administration recommends awarding a contract to this
agency for providing the temporary laborers needed by the City.
Temporary Personnel Services
February 4,2005
Page 2
The apparent low bidder for the business office positions was Solution Tech Staffing of Houston.
The references contacted indicated they used the staffing agency only occasionally to fill infrequent
long-term assignments.This staffing agency does not operate a local office and indicated they would
set-up temporary testing and interviewing sites only as needed to fill positions for the City as they
arose. Because the City operates in a short notice environment and experiences frequent temporary
openings and because Solution Tech Staffing failed to provide evidence that they could sufficiently
support these temporary staffing needs,Administration does not recommend awarding a contract to
this agency.
The second low bid for the business office positions was Cooper Group Staffing of Beaumont. This
agency has held the contract with the City for the past year and has consistently provided pre-
screened qualified individuals to fill frequent temporary office positions. Administration
recommends awarding the contract to this agency for the business office positions.
The recommended agencies and their hourly bid prices are as follow:
Vendor Job Description Price per hour
Labor Ready Central, Beaumont, TX Laborer- Skilled $10.37
Labor Ready Central,Beaumont, TX Laborer- Unskilled $ 8.83
Cooper Group Staffing,Beaumont, TX Office I $ 8.58
Cooper Group Staffing, Beaumont, TX Office II $ 9.24
Office I job functions are positions requiring general clerical skills with duties that consist of filing,
answering phones,typing, and sorting mail. Office II job duties consist of a wide range of complex
administrative and technical functions requiring advanced knowledge of computer software
programs and business office practices. During the past twelve (12) months, the City has paid
staffing agencies approximately$26,500 for temporary office positions and approximately$90,000
for temporary skilled and unskilled laborers.
BUDGETARYIMPACT
Funds are available in each Department/Division's budget for temporary personnel.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Internal Services Director, and Human Resources Director.
BID TABULATION: TEMPORARY PERSONNEL SERVICES
BID NUMBER: TF1105-08
BID OPENING: THURSDAY, JANUARY 27, 2005 2 PM
Labor Ready Solution Tech Advanced Lofton Staffing Personnel
Central Staffing Inc Staffing, Inc Services Staffing Inc
DESCRIPTION Beaumont, TX Houston, TX Beaumont, TX Beaumont, TX Beaumont, TX
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
Laborer-Skilled $10.37 $10.65 $10.72 $11.52 $11.25
Laborer-Unskilled $8.83 $9.25 $9.38 $9.00 $10.05
Estimated Costs based on
1000 hours Skilled and
1000 hours Unskilled labor $19,200.00 $19,900.00 $20,100.00 $20,520.00 $21,300.00
Advance'd American Eagle-Pro
Temporaries Personnel Staffing
DESCRIPTION Tyler, TX Beaumont, TX Beaumont, TX
Hourly Rate Hourly Rate Hourly Rate
Laborer-Skilled $12.83 $12.32 $12.71
Laborer-Unskilled $10.15 $10.92 $11.69
Estimated Costs based on
1000 hours Skilled and
1000 hours Unskilled labor $22,980.00 $23,240.00 $24,400.00
Solution Tech Cooper Group Eagle-Pro Advance'd Advanced
Staffing Inc Staffing Staffing Temporaries Staffing, Inc
DESCRIPTION Houston, TX Beaumont, TX Beaumont, TX Tyler, TX Beaumont, TX
Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
Office 1 $7.75 $8.58 $8.78 $8.79 $9.24
Office II $9.00 $9.24 $10.03 $10.54 $10.56
Estimated Costs based on
1000 hours Office I and
1000 hours Office 11 positions $16,750.00 $17,820.00 $18,810.00 $19,330.00 $19,800.00
Personnel Lofton Staffing Kelly Services, American
Staffing Inc Services Inc Personnel
DESCRIPTION Beaumont, TX Beaumont, TX Beaumont, TX Beaumont, TX
Hourly Rate H Hourly Rate Hourly Rate
Office 1 $9.54 $9.83 $10.20
Office II $10.65 $11.20 $10.54 $11.56
Estimated Costs based on
1000 hours Office I and
1000 hours Office 11 positions $20,190.00 $20,300.00 $20,370.00 $21,760.00
6
February 8,2005
Consider approving a contract to provide the web-based Affordable Housing Delivery System
applications for managing the city's HOME and Housing Rehabilitation Programs
City of Beaumont
Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Janett Lewis, Housing ManagR*
MEETING DATE: February 8, 2005 ``''CU/
AGENDA MEMO DATE: February 2, 2005
REQUESTED ACTION: Council consider approving a contract with Success Results
Consulting, Inc. to provide the web-based Affordable Housing
Delivery System applications for managing the city's HOME and
Housing Rehabilitation Programs.
RECOMMENDATION
The Administration recommends City Council authorize the City Manager to execute a three-year
contract in the amount of$43,500 with Success Results Consulting, Inc., of Germantown, MD.
BACKGROUND
U. S. Department of Housing and Urban Development (HUD) regulations require ongoing
compliance and monitoring of the HOME and Housing Rehabilitation Programs. The city currently
has no computer technology in place to assist staff with meeting these federally imposed
requirements. Such compliance and monitoring requires tracking the long-term affordability of each
home, whether new construction, rehabilitation, rental unit, or acquisition. Additionally, staff is
required to track each loan and insure that each property meets affordable housing,income eligibility
and property standards throughout the long-term affordability period. As such compliance is a
condition of funding, the Affordable Housing Delivery System(ANDS) applications are vital to the
long-term success ofthe city's affordable housing programs. Housing and Information Services staff,
as well as a HUD technical assistance provider,participated in a demonstration of AHDS applications
and determined them to be a valuable tool in maintaining compliance. Success-Results Consulting,
Inc., is a sole source provider of this type of compliance product. A proposal is attached for your
review.
BUDGETARY IMPACT
The Affordable Housing Delivery System (AHDS) applications are available at an annual cost of
$12,000 per year beginning the third year. The cost for the first year is $22,500, which includes a
one-time set-up fee of$15,000, a $1,500 on-site training fee, and provides for a discounted cost of
$6,000 for the applications. The second year provides for a discounted cost of$9,000. Funding is
available from 2003 HOME Administration Funds for the first year and will be funded from available
HOME Administration funds thereafter.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Planning Manager, and Housing Manager
January 10, 2005
Ms. Janett Lewis
Housing Manager
City of Beaumont Community Development/Housing Services
801 Main Street
Beaumont,Texas 77704-3827
Dear Ms.Lewis:
It was good to meet with you and your staff to discuss the Affordable Housing Delivery System. Attached
please find the details of the customizations for Homeowner Rehabilitation Programs,the Single Family
New Construction customizations are created during development period.Here is our quote:
Service Monthly Total Cost Total Cost
rate Year 1 Year 2
System customization for Homeowner Rehab & $15,000
Single Family Homebuyer Modules
Homeowner Rehabilitation On-line Module $500.00 $6,000 $6,000
Single Family Homebuyer On-line Module N/C 1st r $3,000
1 day On-site training(Travel not included) $1,500
Total $22,500 $9,000
Tax -0-
Grand total $22,500 $9,000
Delivery date Aril 5, 2005 On-going
Because we haven't had the pleasure of doing business with you before,we have a special offer to express
how much we'd like to serve you: If you confirm this estimate within 30 days of the date on this letter,
we'll provide the Single Family Homebuyer module at no charge for the first year and'/2 price for the
second year.
Thank you for giving us the opportunity to serve your housing program monitoring needs. We have been in
business since 1997 and have established a reputation for quality. We look forward to showing you that it is
well deserved.
Sincerely,
Charles E.Perkins
President/CEO
Success Results Consulting, Inc.
P.S. If you would like to discuss items in this quote, or if you need any additional information,please call
me personally at 301-353-1238.
Home Repair/Rehabilitation Program High Level Requirements
(Based on Existing System&Proposed Enhancements)
Basic Homeowner Rehabilitation Functionality
Program Review Form:
• Display application fields and allow modification
• Provide ability to save changes and store data in DB as a valid application.
Case Approval:
• Display basic case information.
• Provide drop-down list of existing Rehab Supervisors and allow assignment to
case.
• Provide Comments box.
• Allow entry/modification for Proof of Ownership,Empowerment Zone,
Household Classification,Income Verification,Denied Date,Re-Activated
Date.
• Provide Pending Cases Report,which retrieves all unapproved cases,based on
the Program type entered by the user. Report is grouped by Dev Spec and
displays Owner Name,Address,NPHC, Qualification Date
• Provide Prior Funding Report,which retrieves any other records with matching
Street Number and Street Name.
• Provide ability to email the assigned Rehab Supervisor.
Case Funding Form:
• Display basic case information.
• Provide ability to enter general ledger fields.
• Retrieve&display list of APNs.
• Allow APNs to be filtered by Year,Cost Center,Funding Source,or APN.
• Allow Private Funds,Public Funds,Date Funded to be assigned to each APN.
Change Orders(Development Specialist):
• Display basic case information and Bid information.
• Display any existing change order records for the case.
• Provide the ability to indicate change order approval.
• Provide Change Order Report. This report retrieves the change order line
items with the total of the entire Change Order. It displays the Current
Contract Amount, Amount of Increase/Decrease,calculates Net Change in
Contract Amount and New Contract Amount.
Payments Form:
• Display basic case information.
• Displays Bid information: Initial Bid Amount, Adjusted Bid Amount
• Displays the Approved Change orders(6 fields)
• Displays the Funding Source records(7 fields)
• Allow payment records to be created containing the following:
- Type, Amount,Payee, Comments,
- APN, APN Amount(1 or more APNs per record)
Assign Rehab Specialist:
• Display basic case information.
• Display assigned Dev Specialist,Rehab Specialist,Rehab Supervisor
• Display Current Case load for Rehab Specialists,identifying#of Cases,and
Program
• Provide Assigned Cases Report,which identifies cases assigned in the last 30
days,grouped by Rehab Specialist.
• Provide ability to email the assigned Rehab Supervisor.
Rehab Specialist Activity:
• Display basic case information.
• Display Contractor Information
• Provide the ability to capture approvals and dates(about 10 fields)
• Provide the ability to capture comments.
• Provide the ability to enter Inspection records: Type of Inspection,Date, Clear
1 Date, Comments
■ Provide the ability to enter Change Order records: Date, Amount,HRS
Approval Date, Approved, Comments,Dev Spec Approval Date, Approved,
Contractor
Bid Approval:
■ Display basic case info.
■ Provide ability to capture the Date Opened,Date Due, Cost Estimate
• Provide ability to capture the Bid data containing: Contractor Name,Date
Mailed,Date Review,Initial Bid Amt,Additions,Deletions,Total(system
calculated)Award Indicator, Comments
• Provide a Pending Bids Report containing a list of cases with open bids
containing: Case#,Date Opened,Due On,Cost Estimate,each bid record
containing: Date Sent,Bid Amount, Contractor,Principal,Phone,Fax.
Subcontractors:
• Display basic case info.
• Display the bid information.
• Provide the ability to enter Subcontractor records containing: Subcontractor
Name,Amount, Comments
Add or Edit Contractors:
• Display basic case info.
• Provide the ability to retrieve a Contractor record based on the Contractor
Name or Fed ID specified by the user.
• Provide the ability to add/edit contractor business information, Codes,
Expiration Dates,Default data and Comments.
• Allow multiple licenses per contractor.
• Track the caseload per contractor.
• Provide a Report on contractors with upcoming expired licenses&open cases.
• Provide an Approved Contractors Report containing the list of approved
contractors: Contractor Name,Fed Id,Last Name,First Name, &Phone#.
Activity Tracking:
• Display basic case info.
• Display case tracking dates,Bid records, Inspection records,and Change Order
records.
• Provide ability to display the Bid information.
• Provide ability to display the Contractor Permit Info.
• Provide the ability to display a list of Payment records.
APN Cost Center:
■ Provide the ability to Add/Edit APN Cost Center records. (about 22 fields)
Clerical Bid Requirement:
• Display basic case info.
• Provide ability to capture the Bid data containing: Contractor Name,Date
Mailed, Initial Bid Amt, Comments
• Provide a Pending Bids Report containing a list of cases with open bids
containing: Case#,Date Opened,Due On, Cost Estimate,each bid record
containing: Date Sent,Bid Amount, Contractor,Principal,Phone,Fax.
• Provide the ability to auto-mail the assigned Rehab Specialist and Dev Spec.
Clerical Check Release:
• Display basic case info.
• Display the Inspection Records
• Display the Payment records
• Display the Stop Payment,Release Stop Payment, and Final Inspection Dates
• Provide a Check Release Form Report containing the payment information.
Community Group Information:
■ Provide the ability to Add/Edit Community Group records. about 13 fields
Reassign Case Staff:
■ Provides the ability to select a case and reassign the Dev Specialist,Rehab
Spec or Rehab Supervisor.
Cancel Case:
■ Provides the ability to remove a case from the list of valid cases. (not really
sure what this is)
2
Lead Risk Assessment:
• Provide ability to capture the lead testing results and repairs.
• Display only contractors that have a lead assessment permit.
Notice to Proceed:
• Provide ability to issue Notice to Proceed.
• Verify the following conditions have been met,before NTP can be issued:
a) Approved Bid
b) Historic Spec Approved
c) Owner's acceptance of Spec
d) Lead Assessment complete
e) Permit#has been received
f) Permit amount matches Contract Amount
Case has been funded
Users Maintenance:
■ Allows admin users to add/edit userids and staff types.
Parameters Maintenance:
■ Allows admin users to specify system parameter values used for program
calculations. A Comments field is also provided.
Security by Group:
• Provides a user admin maintenance function to set the form security to Access
or Owner. Access means users will only be able to view the form. Owner
allows edit of the form by the assigned staff member.
• A list of each form is displayed with the two options for selection.
• Also provides the ability to set the access rights by rou for each form.
Data Cleanup:
■ Allows an admin user to delete invalid cases.
■ Allow funds records(APNs)to be retired or deleted.
Programs in Pipeline Number Report
• Provide the ability to specify cases to retrieve based on age or all cases.
• Provide the ability to specify a program type.
• Generate a report containing: Program Name,Number of Cases in pipeline,
Running Total
Programs in Pipeline Detail Report
• Provide the ability to specify cases to retrieve based on age or all cases.
• Provide the ability to specify a program type.
• Generate a report containing: Program Name, Case Number,Owner Name,
Address,Approval Date,Final Inspection Date
Case Load Report
• Provide the ability to specify a date range for Application Date.
• Generate a report,grouped by Contractor,with a list of cases containing:
Case#,Owner,Address,Qual Date,Spec Appry Date,Bid Appry Date,
Bid Amount,Dev Spec,Contractor,Payment,Final Insp Date
Approved Bids Reports
• Provide the ability to specify a date range for Approval Date.
• Generate a report,grouped by Contractor,with a list of cases containing:
Case#,Owner,Address,Qual Date,Spec Appry Date,Bid Appry Date,
Bid Amount,Dev Spec,Contractor,Payment,Final Insp Date
Case Load Apps
• Provide the ability to specify a date range for the Qual Date
• Generate a report,grouped by NPHC,with a list of cases containing: Case#,
Owner, Address,Qual Date, Spec Appry Date,Bid Appry Date,Bid Amount,
Dev Spec, Contractor,Payment,Final Insp Date
NPHC Case Load Spec Apry
• Provide the ability to specify a date range for the Spec Approved Date
• Generate a report, grouped by NPHC,with a list of cases containing: Case#,
Owner,Address, Qual Date, Spec Appry Date,Bid Appry Date,Bid Amount,
Dev Spec, Contractor,Payment,Final Insp Date
3
Miscellaneous Reports
• Provide the ability to select one of the following report options:
a) Cases Completed
b) Applications Received
c) Cases without a Case Number
d) Under Proceed(ALL)
e) Under Proceed by Contractor
f) Funds Not Obligated
• Provides the ability to select the Program Type.
• Displays Case#, Applicant Name,Qual Date, Contractor
Miscellaneous Reports(Bids)
• Provide the ability to select one of the following report options:
a) Bids Not Approved
b) Bids Approved
c) Approved Contractors Listing
• Provides the ability to select the Program Type.
• Bids Not Approved—Displays Name,Address, Spec Approval Date,
Comments
• Bids Approved-Displays NPHC,Address, Applicant Name, Spec Approval
Date,Rehab Spec, Spec to NPHC Date,Bid Amount,Proceed Date,Award
Date
• A ry Contractors List—Displays Contr Name, Address,Phone,Fax,Pager
Miscellaneous Reports(Spreadsheets)
• Provide the ability to select one of the following report options:
a) MHR Program Spreadsheet
b) Home Spreadsheet
c) Contractor Spreadsheet
d) Monitoring Checklist
e) Affordability period Tickler
f) Contractor Payment Tracking
g) Critical Inspections Checklist
h) Lien release Tickler
i) Bid monitoring report
• Displays the program data in spreadsheet format. Each report contains an
average of about 18 fields. (see each report for additional details)
4
7
February S,2005
Consider approving the purchase of lightbars for the Police Department's patrol vehicles
. City of Beaumont
•�•
Council Agenda
� = • ,� Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Internal Services Director
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 1, 2005
REQUESTED ACTION: Council consider the purchase of lightbars for the Police
Department's patrol vehicles.
RECOMMENDATION
Administration recommends the purchase of twenty-one (21) Code 3 LED X2100 Police vehicle
lightbars from GT Distributors of Austin, Texas for$1,672.28 each.
BACKGROUND
City Council has previously approved the purchase of twenty(20)Ford Crown Victorias to be used
as patrol vehicles and one(1)Chevy Tahoe to be used as a canine unit. These vehicles will require
the installation of emergency lights prior to being placed into service.
The Code 3 brand LED X2100 is a low profile emergency lightbar with clear lenses. The lack of
color and the low two (2)inch profile gives the lightbar an inconspicuous appearance on top of the
vehicles. The lightbar remains virtually unnoticed until the red and blue emergency lights are
activated. A mounting kit is included with the lightbar for use by the City's Fleet Management to
aid in installation.
Bids were solicited from nine(9)Code 3 brand emergency lighting distributors. Two(2)bids were
received as follows:
VENDOR PRICE EACH TOTAL BID
GT Distributors, Austin, TX $1,672.28 $35,117.88
All America Sales, Houston, TX $1,749.24 $36,734.04
Police Vehicle Lightbars
February 1,2005
Page 2
BUDGETARY IMPACT
Funds are available for this expenditure in the Police Department's Local Law Enforcement Block
Grant Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Internal Services Director, and Police Chief.
00A� �
t VW_
CZtr� ®f eG�1�Gnwnt
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS FEBRUARY 8,2005 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
*
Confirmation of committee appointments
Wayne E. Duerler-Fire Professional, would be appointed to the Construction Board of
Adjustment and Appeals. The term would commence February 8, 2005 and expire February 7,
2006. (Mayor Evelyn M. Lord)
A) Amend a contract with the Beaumont Community Housing Development Organization
(BCHDO)
B) Authorize the City Manager to execute a contract for the pouring of sidewalks at North,
McFaddin,Ewing and Oakland Streets(old Dick Dowling school site).
C) Approve a resolution authorizing the acceptance of a water line easement off State
Highway 347 to provide access for fire prevention services
D) Approve a resolution urging our State legislators to develop and enact legislation to
protect freshwater inflows into Sabine Lake
A
City of Beaumont
Lea, Council Agenda Item g
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Janett Lewis, Housing Manage
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 2, 2005
REQUESTED ACTION: Council consider amending a contract with the Beaumont
Community Housing Development Organization(BCHDO).
RECOMMENDATION
The Administration recommends City Council authorize amending a contract with the Beaumont
Community Housing Development Organization (BCHDO)by approving an additional $12,150
for the purchase of three pre-existing scattered-site homes that will be retained as lease property
for no more than thirty-six months and sold to eligible low/moderate income families.
BACKGROUND
City Council Resolution#04-174 authorizes a contract in the amount of$222,750 with the
Beaumont Community Housing Development Organization (BCHDO) for the purchase of three
scattered-site homes that will be sold to low/moderate income families under a lease-purchase
option. BCHDO has identified three homes that require minimal make-ready repairs, however,
due to current market conditions, the sales price for each home is slightly above the existing
contract amount.
BUDGETARY IMPACT
Funding is available from the 2004 HOME Program.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Planning Manager, and Housing Manager
02/01/2005 23:30 4098132165 BCHDO PAGE e2
Res#04-174 (,Funds to purchase three(3)pre-existing homes built after]978 to lease to low to
moderate income families-preferably in Amelia Area)
M-03-MC48-0201 $222,750.00
Property Purchase Appraisal Survey HometPest MakeR,eady Total
Address Price Inspection Repairs
House#1 $68,000.00 $400.00 $350.00 $500.00 $5,000.00 $74,250.00
House#2 $68,000.00 $400.00 $350.00 $500.00 $5,000.00 $74,250.00
House#3 $68,000.00 $400.00 $350.00 $500.00 $5,000.00 $74,250.00
TOTAL 5204,000.00 $1,200.00 $1,050.00 $1,500.00 $15,000.00 $222,750.00
REQUESTED AMOUNTS
,address 9030 Jennifer 9225 Doty 9515 McLean Total Request
Purchase Price $76,000.00 $89,000.00 $69,900.00 $234,900.00
Appraisal
Survey
Home/Pest Inspection
Mahe heady Repairs
Total $76,000.00 $89,000.00 $699900.00 $234,900.00
U
To complete this contract we will nee $12,150.00 o purchase these three (3)homes.
These homes are scheduled to close as follow:
9030 Jennifer Thursday,February 10, 2005
9225 Doty Friday, February 11, 2005
9515 McLean Friday, February 25, 2005
B
City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Janett Lewis, Housing Manager
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: January 26,2005
REQUESTED ACTION: Council consider authorizing the City Manager to execute a contract
with Balco Concrete Construction for the pouring of sidewalks at
North, McFaddin, Ewing and Oakland Streets (old Dick Dowling
school site).
RECOMMENDATION
The Administration recommends that City Council authorize the City Manager to execute a contract
with Balco Concrete Construction in the amount of$12,782.00, for the pouring of sidewalks at
North, McFaddin, Ewing and Oakland Streets, where ten new homes were recently constructed
through the City's Affordable Housing Program.
BACKGROUND
Ten new homes were recently constructed through the City's Affordable Housing Program on
McFaddin and North Streets. Sidewalks will not only enhance the development,but will provide for
a public walkway and added safety for the families residing in this development. Balco Concrete
Construction submitted the lowest bid for this project.
BUDGETARY IMPACT
Funds are available from 2004 HOME funds.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Planning Manager, Housing Manager.
FROM BALCO CONST PHONE NO. : 402 2663077 Dec. 07 2004 10:05W P2
Balco Concrete Construction Inc.
1821 West Ln.
Beaumont,Texas 77713
409-782-8241
PROPOSAL
To : City of Beaumont.Housing Services
Attn: Linda and Paul
Date: 12-07-04
PROJECT: Sidewalks for SFTCDC Proposed WK Project
We are pleased to submit the following proposal to furnish
supervision, materials, and labor to pour:
41x256'sidewalk on North St.
4'x256'sidewalk on McFaddin SL
41x295'sidewalk on Ewing St.
4'x275'sidewalk on Oakland St.
All work to be done as per the drawings for the proposed NBk Project
All concrete 3000 psi reinforced with#6 remesh with expansions every
20'. Proposal includes re-using Handicap ramps on North St, and
installing two new Ramps on McFaddin St..Also included in proposal is
digging and removal of grass and dirt_
Lump Sum Bid: $129782.00
We appreciate the opportunity to submit our proposal to you if you
have any quesfiions, please feel free to call.Proposal is only good for the
next three weeks due to price increase of concrete effective January I-
05.
Thanks,
Marty Ballard
Dec 29 04 11 : 42a Todd Barnes 840#4358 P. 1
BARAM MOCKING and Ml��PMENT
1816 l�Y.HIGHLAND DR BEA UMONT.TX 77705; 409-840-0358
To: Paul Buxie
From:Todd Barnes
Date: 12/27/04
We are pleased to submit a bid for installing side walks in front of all houses on the Calder St.Addition
We will install:
1)4'x 236'on North St.
2)4'x 275'on Oakland St.
3)4'x 295'on Ewing St.
4)4'x 256'on McFaddin St.
Total Service Charge:$14636.00
c
It7E---17!j
City of Beaumont
W-0
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: February 8, 2005
AGENDA MEMO DATE: February 3, 2005
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a water
line easement off State Highway 347 to provide access for fire
prevention services.
RECOMMENDATION
Beaumont Ivy Partners LP., have agreed to convey a ten foot (10') wide water line easement to
the City of Beaumont. The easement is described as being out of Pelham Humphries League,
Abstract 32, and will serve facilities located at 6175 State Highway 347. The easement will
provide mandatory access for fire prevention services.
Administration recommends acceptance of the easement.
BACKGROUND
The easement is to be used to provide exclusive access to the water lines and fire hydrants for the
property named above. It would also allow for the construction, alteration, operation and
maintenance of the said water lines and appurtenances.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
Engfire iry-ib.wpd
3 F_ebruary 2005
LINE TABLE DATA
NUMBER DIRECTION _ DISTANCE
L1 N 47'55'08" E 48.93'
MKC ENERGY INVESTMENTS, INC. L2 S 42'04'52" E 10.00'
3.006 ACS. L3 S 47'55'08" W 52.39'
CF#94-9403109 O.P.R.J.C. L4 N 22'59'3.1" W 10.58'
FND. 1"
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BEAUMONT IVY PARTNERS, L.P.
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CF#2004001192 O.P.R.J.C.
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2.751 AC. REMNANT OF 6.551 ACS.
CF#95-9512779 O.P.R.J.C. METES AND BOUNDS DESCRIPTION
ACCOMPANIES THIS EXHIBIT.
EXHIBIT SHOWING BEARINGS REFERENCED TO THE EASTERLY
A 10'WIDE WATERLINE R.O.W. LINE OF STATE HIGHWAY NO. 347 AKCENEAUX
EASEMENT TRACT OUT OF THE S22'59'31"E - DEED.
PELHAM HUMPHRIES LEAGUE
A FOUND PROPERTY CORNER AS SHOWN GATES
ABSTRACT NO.32 • POINT FOR CORNER CMsmm.O EKINEEM,MC
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D
City of Beaumont
�• Council Agenda Item
� c
TO: Mayor and City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: February 8, 2005
REQUESTED ACTION: Consider adopting a resolution urging our State legislators to
develop and enact legislation to protect freshwater inflows into
Sabine Lake.
BACKGROUND
Freshwater inflows to Sabine Lake are important to commercial and recreational fishermen, bird
watchers and other citizens living and working in Beaumont and Jefferson County. Commercial
fishing industries and nature-related tourism activities help support a variety of businesses in
Beaumont, including hotels and restaurants. The proposed resolution is attached for your
review.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager.
RESOLUTION NO.
WHEREAS, freshwater inflows to Sabine Lake are important to commercial and
recreational fishermen, bird watchers and other citizens living and working in Beaumont,
Jefferson County and surrounding areas; and,
- WHEREAS, the sport fishing industry makes a tremendous contribution to the
economy of Southeast Texas through the tourism it attracts; and,
WHEREAS,the commercial fishing industry provides many jobs in Southeast Texas
and supplies fresh fish to local restaurants and markets around the area; and,
WHEREAS, Jefferson County is an international birding destination because of the
tremendous diversity of birds occurring here; and,
WHEREAS, the sport and commercial fishing industries, bird watching, and other
nature-related tourism activities help support a variety of businesses in Beaumont and
Jefferson County, including hotels and restaurants,tour guide operators,marinas and boat
dealers, fishing equipment and supply outlets, bait dealers and fish houses; and,
WHEREAS, sport and commercial fishing and other tourism industries can be
harmed by the failure to ensure that sufficient freshwater flows reach the Sabine Lake
system.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City of Beaumont, Texas, does hereby respectfully urge Senator Kyle Janek,
Senator Tommy Williams, Representative Allan Ritter, and Representative Joseph
Deshotel to develop and enact legislation to protect freshwater inflows.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of
February, 2005.
- Mayor Evelyn M. Lord -