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Home My WebLink AboutPACKET DEC 07 2004 w K, City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 7,2004 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Approve the payment of an invoice for an annual software support agreement for a Motorola Mobile Date Communication System(MDC) B) Accept a donation of property that will be used for the construction of affordable housing C) Authorize the acceptance of a ten foot(10')wide Sidewalk Easement along the north line of the Delaware Street Extension adjacent to the Mobiloil Federal Credit Union property D) Authorize the settlement of the claim of Gary Warren A City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 7, 2004 AGENDA MEMO DATE: November 22, 2004 REQUESTED ACTION: Council consider payment of an invoice for an annual software support agreement for a Motorola Mobile Data Communication System (MDC). RECOMMENDATION Administration recommends payment of an invoice to Motorola in the amount of$34,544.35 for software support for a period of one (1) year. BACKGROUND The software maintenance agreement provides for twenty-four (24) hour support and updates to the vendor's software during the contract period. Currently, there are 118 MDC's installed in the City's Police, Fire, and Emergency Medical Service vehicles. In 1999, the City purchased the mobile data communication system for the Police Department. An MDC is a wireless data communications system providing officers with direct access to the host Computer Aided Dispatch (CAD) system. The system provides officers with the ability to access information from the National Crime Information Center,Texas Crime Information Center, and from the City's AS400 mainframe computer. Complete case files from the AS400 database can be accessed providing field officers with detailed graphical images including fingerprints, photographs, maps and diagrams. This purchase is exempt from competitive bidding since it is available from only one (1) source having exclusive rights to modify and maintain the software. BUDGETARY IMPACT Funds are available in the Information Services Division's operating budget. Purchase of Software Maintenance for MDC's Page 2 November 22, 2004 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager and Internal Services Director. B .M.. City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Janett Lewis, Housing Man4e�, MEETING DATE: December 7, 2004 AGENDA MEMO DATE: December 1, 2004 REQUESTED ACTION: Council consider accepting a donation of property that will be used for the construction of affordable housing. RECOMMENDATION The Administration recommends accepting a donation of property located at 1214 Trinidad that will be used for the construction of affordable housing. BACKGROUND Mr. & Mrs. Gregory Beckett have expressed a desire to donate property located at 1214 Trinidad in Beaumont's North End for the construction of affordable housing. The house on the lot,previously tagged for demolition,has in fact been demolished. The Administration proposes that this lot,valued at$5,870,be donated from Mr. & Mrs. Beckett to the Beaumont Community Housing Development Organization ("BCHDO")to construct new housing that will be sold to an eligible low/moderate income family. Mr. & Mrs. Beckett own the property free and clear and are not delinquent on property taxes. BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager,Public Works Director,Planning Manager and Housing Manager. regory A Beckett 8413 Stretford Ors-age, T 77632 11-23-04 Attention: Janette Lewis Housing Manager City of Beaumont P.O. Box 3827 Beaumont, TX 77704 Ms Lewis, I would like to donate a home and land to the City of Beaumont Affordable Housing Program. The legal description is as follows: PI D19 TR 187 Out of TR 42 A Williams and located at 1214 Trinidad, Beaumont, TX. Them ate no liens or4ack taxes owed on above mentioned property. Enclosed you will find a tax receipt from Jefferson County tax office dated 11-23-04 stating account pair}in full. If you have any further questions please contact me at my office(409)883-4201). Thank You, egory M. eckett "/� Jam M. B� ett TAX RECEIPT FOR TAXES PAID FOR ACCOUNT 260419-000/007700-00000 JEFFERSON COUNTY TAX OFFICE RECEIPT DATE: 11/23/2004 P.O. BOX 2112 VAL/DEP## 18001-44112303 BEAUMONT, TX 77704 MORT CO PARCEL ADDRESS : 1214 TRINIDAD PAYOR LEGAL ------------------------------------ _ _ ------------------------- BECKETT GREGORY PL D19 TR 187 OUT OF TR 42 A 8413 STRATFORD DR WILLIAMS 1214 TRINIDAD ST ORANGE TX 77632-0464 0 . 0000 ACRES TAX TAXABLE TAX LEVY PENALTY ATTORNEY COURT TOTAL YEAR UNIT VALUE RATE PAID INTEREST FEES COSTS PAYMENT 2003 01 33660 . 365000 122 . 86 27 . 03 22 .48 172 . 37 2003 04 33660 1 . 540000 518 . 36 114 . 04 94 . 86 727 . 26 2003 21 33660 . 670000 225 . 52 49 . 61 41 . 27 316 . 40 2003 41 33660 . 088390 29 . 75 6 . 55 5 . 45 41 . 75 2003 49 33660 . 200039 67 . 33 14 . 81 12 . 32 94 . 46 2003 55 33660 . 031868 10 . 73 2 . 36 1 . 96 15 . 05 2004 01 23090 .425000 98 . 13 98 . 13 2004 04 23090 1 . 540000 355 . 59 355 . 59 2004 21 23090 . 664000 153 . 32 153 . 32 2004 41 23090 . 085750 19 . 80 19 . 80 2004 49 23090 . 200039 46 . 19 46 . 19 2004 55 23090 . 031021 7 . 16 7 . 16 OWNER: BECKETT GREGORY 'TOTAL PAID: 2, 047 .48 8413 STRATFORD DR ORANGE TX 77632-0464 CHECK: 2 , 047 . 48 CHECK NUMBER: 001202 DATE PAID: 11/23/2004 APPR DIST # : 260419007700 OPERATOR: KH ACCOUNT PAID IN FULL O1 JEFFERSON COUNTY 04 BEAUMONT ISD 21 CITY OF BEAUMONT 41 PORT OF BEAUMONT 49 DRAINAGE DISTRICT ##6 55 NAVIGATION DISTRICT »c� Property Tax Balance The following taxes are due for the property you selected. Account Number: 26041900000770000000 BECKETT GREGORY 8413 STRATFORD DR ORANGE, TX 77632-0464 Legal Description: PL D19 TR 187 OUT OF TR 42 A WILLIAMS 1214 TRINIDAD ST Jurisdictions Current Tax Levy: $680.19 01 JEFFERSON COUNTY Current Tax Due: $0.00 04 BEAUMONT ISD 21 CITY OF BEAUMONT Prior Year Tax Due: $0.00 41 PORT OF BEAUMONT Total Due for All Years: $0.00 49 DRAINAGE DISTRICT#6 Last Payment Amount: $680.19 55 NAVIGATION DISTRICT To see how much of your taxes go to Last Payment Received From: PAID BY OWNER each jurisdiction, click here. Exemptions Homesite Value $23090 Agricultural Value $0 Non-Qualifying Value$0 Begin a New Search Home IUIi[IIII W�[��f [I JfVI�I[�[I �III�I GD WHIM v Z PGS CD 'NOTICE OF CONFIDENTIALITY RIGHTS:IF YOU ARE A NATURAL PERSC111i,YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM O THIS INSTRUMENT BEFORE IT IS FHXD FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER O C .� QUIT-CLAIM DEED t*"`) THIS INDENTURE,made January 7,2004,by and between Larry Locke,hereinafter referred to as the party of the first part and Gregory Beckett,hereinafter referred to as the second of the second part, N WITNESSETH,that the said party of the first part,for and in consideration of One Dollar ($100)in hand paid by the surd party of the second part, and for other good and valuable consideration,the receipt whereof is hereby acknowledged,has remised,released and F-P quit-clamed and by these presents does remise,release and quit-claim unto the said party of the 0 second part,and its heirs and assigns,forever,all the right,title,tnterest,claim and demand which the said party of the first part has in and to the following described lot,piece or parcel of land to wit Parcel See Exhibit"A"Attached TO HAVE AND TO FOLD THE SAME,together with all and singular,the appurtenances thereunto belonging or to anywise appeAmning,and all the estate,nght,title,interest and claim whatsoever of the said patty of the first part, either in law or equity,to the only proper use, benefit and belief of the said party of the second part its Heirs and assigns,forever. DD 1N WITNESS WHEREOF,the said party of the first part has hereunto set its hand and seal the to day and year first above written O n Signed,sealed deh in the presence of. O (SEAL) z4 en7 (SEAT.) STATE OF COUNTY OF THE FOREGOING INSTRUMENT s acknowledged before me this 1 tv day of by 0 3 CD r-r r My Commission Expires MpYPr ra..►.tiv. MGMELALANHARBM y H it, v , (D C=pD 0 n 0 EX111bit A n CD H Beguutiug at a point in the North line of Trtn,datt Street,the sane bcuLj the Southeast corner of r..r Tract Number Thirteen(13)in the Southwest corner of Tract Number Twelve(1Z); pThence,South 89 deg.31 milt.East,104.3 feet along the North line of Trund.td Street to a stake for corner; Thence,North 1 deg.24 tuln.Last,104.3 feet to a stake for corner, Thence North 89 deg,31 ttuu.We411,112rallel w(11 the North line of Trinidad Street,104,3 feet la a poitat in the West line,Tract Number Twelve(12)for corner; Thence South 1 deg.24 tn"west 219119 the West lint of Tract Number Twelve(12)to place of beginning and cold4ining one-rourth(114)acre of land in a square 1043 X 104,3 feet In the Southwest corner of said Tract Kuntber I}wive(12). CD 0 FILED AND RECORDED OFFICIAL PUBLIC RECORDS 0 Rt � r U-6.a+. GREGORY 11 9ECKE:TT aw Jan 16 10.401M �8��01 n 8413 STRATFORD MILLER $16-60 v @ ORANGE TX 771632 DEBBIE USOFF COUNTY CLERK —t JEFFERSON COUNTY TEXAS H trt 3 r-t- n c 117EJ-7!J City o f Beaumont vw_ Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: December 7, 2004 AGENDA MEMO DATE: November 24, 2004 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten foot (10') wide Sidewalk Easement along the north line of the Delaware Street Extension adjacent to the Mobiloil Federal Credit Union property. RECOMMENDATION Mobiloil Federal Credit Union has agreed to convey a ten foot (10') wide Sidewalk Easement to the City of Beaumont. The property is described as out of an 11.335 acre tract of land in the Hezekiah Williams Survey, Abstract 56, and is located along the north line of the Delaware Street Extension, adjacent to the Mobiloil Federal Credit Union property and 150.3 feet from the west line of Major Drive. Administration recommends acceptance of the easement. BACKGROUND The sidewalk easement is adjacent to the new deceleration lane at the entrance to the Mobiloil Federal Credit Union on Delaware. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. engmobiloil sidewalk-ib.wpd 24 November 2004 SUBJECT J ORCHID TEN FOOT (10') BLUEBONNN O��P SIDEWALK EASEMENT o, �� NQo Q ca$ Z N�ET3-j z w LP NA OUT OF 11.335 ACRE TRACT H. WILLIAMS SURVEY, ABST. 56 ILr x z ¢WILLS DISHMAN } Y 3 DELAWARE STREET EXTENSION 3 IL IAN ¢ o OWNER ~ a8 3 THADQ>- ° z MOBILOIL FEDERAL CREDIT UNION ° ° E RT- r a (y FIELD w 3 GLADYS M S Li ° >- w LIMERICK o GR ZE < CHINAS L, SHANAHAN LI :E OP 9 MEADOW '` GLEN WILLOW NGH GLEN MEADOW WESTGATE ESTGAT W A a 3 3 z BURLINGTON= KILLARNEY D o A L❑CATI❑N MAP LEGEND N T S, SUBJECT PROPERTY Sti�EVI P�� lk ryry 222 6� �1 Y 1 SIDEWALK N,T,S, C:1Eddie\Agendasilicense to encroach 2880 AVE F.dwg,Layout1,12/1/200410:37:14 AM D City of Beaumont 7EJ.-J! Council Agenda Item A c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Matt Martin, Liability Administrator MEETING DATE: December 7, 2004 AGENDA MEMO DATE: November 29, 2004 REQUESTED ACTION: Consider a resolution authorizing the settlement of the claim of Gary Warren. RECOMMENDATION Council approval of a resolution authorizing the settlement of the claim of Gary Warren. BACKGROUND Council authorized the settlement of this claim in Executive Session November 16, 2004. BUDGETARYIMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount as shown: Gary Warren and Attorney, Woody Dryden $4,000 Law Offices of Woodson E. Dryden 398 Pearl Street Beaumont, Texas 77701 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and City Attorney. RESOLUTION NO. WHEREAS, the claim of Gary Warren has been discussed in an Executive Session properly called and held Tuesday, November 16th, 2004; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the claim of Gary Warren in the amount of Four-Thousand ($4,000) Dollars. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of December, 2004. - Mayor Evelyn M. Lord - City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 7,2004 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition-Doris Johnson Award Winners * Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider reappointing the Chief Magistrate and one City Magistrate to two-year terms 2. Consider approving an annual contract for grounds maintenance and litter removal services 3. Consider amending Section 5-37 of the Code of Ordinances relating to the Animal Health Advisory Committee 4. Consider authorizing the City Manager to execute an agreement for Insurance Services Office, Inc. (ISO)rating consulting services 5. PUBLIC HEARING: Dilapidated Structures Consider approval of an ordinance declaring certain dilapidated structures to be public nuisances and ordering their repair or removal by the owners and authorizing the removal of certain other structures whose owners failed to comply with condemnation orders COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Penni Simonson, et al v City of Beaumont Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. I December 7, 2004 Consider reappointing the Chief Magistrate and one City Magistrate to two-year terms I City of Beaumont •�• Council A enda Item TO: City Council FROM: Kyle Hayes, City Manager MEETING DATE: December 7, 2004 AGENDA MEMO DATE: December 3, 2004 REQUESTED ACTION: Consider reappointing the Chief Magistrate and one City Magistrate to two-year terms. RECOMMENDATION Consider the reappointment ofTheodore Johns and James D.McNicholas as City Magistrates. James D. McNicholas would be designated as Chief Magistrate. The City Council met in Executive Session on November 23, 2004. BACKGROUND The City Charter states "there shall be one or more magistrates of said Municipal Court known as City Magistrates,one of whom shall be designated Chief Magistrate." Chief Magistrate McNicholas would be redesignated Chief Magistrate at a compensation of$300 for the first session and$200 for any subsequent sessions per week. City Magistrate Theodore Johns would be reappointed at a compensation of$200 per session. City Magistrate Craig Lively will be considered for reappointment in January when his current term expires. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Council. 2 December 7, 2004 Consider approving an annual contract for grounds maintenance and litter removal services City of Beaumont •� Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 7, 2004 AGENDA MEMO DATE: December 1, 2004 REQUESTED ACTION: Council consider an annual contract for grounds maintenance and litter removal services. RECOMMENDATION Administration recommends approval of a three (3) year contract beginning January 1, 2005 with Beaumont Products and Services, Inc. (BPS) for basic grounds maintenance services at the City's Downtown Municipal Complex and specified areas within Beaumont's Central Business District as well as a Downtown Beautification Team to perform special projects as needed. BACKGROUND BPS has provided grounds maintenance and litter removal services for the past seven (7) years. Grounds maintenance services include mowing,edging,sweeping and litter removal for the grounds at City Hall, Civic Center,Beaumont Public Library,Police Building,Julie Rogers Theatre,Tyrrell Historical Library, Delia Harrington Park,Henry Dannenbaum Transfer Facility, Riverfront Park, and the Central Business District medians and boulevards. Mowing and edging are performed on a weekly basis during the growing season, March 1 through October 31. Biweekly mowing is required during the dormant season. At Riverfront and Delia Harrington Parks, edging and sweeping of sidewalks and paved areas are performed at the time of mowing. Sweeping of walkways around the municipal complex is performed three (3) times per week. All other areas are swept in conjunction with mowing. Litter removal services are required three (3) days per week for removal of trash and debris from all City facilities and parking lots. The contract contains provisions for two (2) additional employees to work on the Downtown Beautification Team as needed on an hourly rate basis. The primary function of the team is to maintain the downtown areas by mowing vacant lots and rights-of-way, trimming and sweeping sidewalks,removing litter, and providing assistance with special beautification projects as needed. Contract for Grounds Maintenance and Litter Removal December 1, 2004 Page 2 This contract is exempt from competitive bidding because the service is provided by a State certified workshop. BPS is a private not-for-profit State certified workshop employing disabled individuals. BUDGETARY IMPACT The cost of these services and funding sources are as follows: LOCATION RATE I FUNDING SOURCE Downtown Municipal Complex and $9,392.00/month General Fund Central Business District Henry Dannenbaum Transfer Center $1,278.41 /month Beaumont Municipal Transit Downtown Beautification Team, $ 13.34 each per hour Community Development 2 employees as needed basis only Block Grant (CDBG) The$9,392 monthly cost for services provided to the City's Downtown Municipal Complex and the Central Business District is an annual expenditure of $112,704. Last year's annual cost was $108,250.86. The increase in costs can be attributed to increases in labor,insurance,and materials. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director, and Public Works Director. 3 December 7, 2004 Consider amending Sec. 5-37 of the Code of Ordinances relating to Animal Health Advisory Committee City of Beaumont OU Council Agenda Item M K�TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Ingrid Holmes, Public Health Director MEETING DATE: December 7, 2004 AGENDA MEMO DATE: November 30, 2004 REQUESTED ACTION: Consider an amendment to the existing animal control ordinance;Chapter 5; Sec. 5-37 (b)(c), which would expand the membership of the animal health advisory committee from four (4) to six(6) members, extend their terms to two years, and specify that the committee meet as needed instead of a minimum of three times a year. RECOMMENDATION Administration recommends adoption of the proposed amendment. BACKGROUND The Animal Health Advisory Committee was established to act in an advisory capacity to the city council and the Health Department concerning rules and regulations pertaining to the animal shelter. One of the functions of the committee is to make recommendations to the Health Director concerning animal control in the city. Currently,the Committee consists of four(4)members which include the city veterinarian, the director of health, the animal control supervisor and an individual from the Humane Society, all of whom are appointed for one year. In order to effectively deal with emerging animal control issues such as animal cruelty cases,vicious animals,etc., staff recommends expanding the Committee to include a representative from the Police Department and one additional member of the Humane Society. All six(6) committee members would be appointed to serve a two year term. The Mayor will continue to make the appointments to the Animal Health Advisory Committee. BUDGETARY IMPACT None. PREVIOUS ACTION No previous action has been taken on this recommendation. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager and Public Health Director ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING SECTION 5-37 OF CHAPTER 5, ARTICLE III OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT,TEXAS, ESTABLISHING THE ANIMAL HEALTH ADVISORY COMMITTEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Section 5-37 of Chapter 5, Article III of the Code of Ordinances of the City of Beaumont, Texas be and the same is hereby amended to read as follows: Sec. 5-37. Animal health advisory committee established. (a) There is hereby established an animal health advisory committee of the city to act in an advisory capacity to the city council and to the department of health concerning rules and regulations pertaining to the operations of the animal shelter and to make recommendations to the director of public health concerning animal control by the city. (b) Such committee shall consist of six (6) members composed of the city veterinarian, the director of health, the city animal control supervisor, a representative from the Beaumont Police Department and two (2) individuals from the Humane Society all of whom shall be appointed for two (2)-year terms. (c) The advisory committee shall meet as needed. Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 4. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of December, 2004. - Mayor Evelyn M. Lord - 4 December 7, 2004 Consider authorizing the City Manager to execute an agreement for Insurance Services Office, Inc. (ISO) rating consulting services .. City of Beaumont � . c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: December 7, 2004 AGENDA MEMO DATE: December 2, 2004 REQUESTED ACTION: Council authorize the City Manager to execute an agreement for Insurance Services Office, Inc. (ISO)rating consulting services. RECOMMENDATION Administration recommends authorizing the City Manager to execute an agreement with Mike Pietsch,P.E.Consulting Service,Inc.of Garland,Texas to provide consulting services in conjunction with an upcoming ISO classification survey. BACKGROUND The ISO has for many years done evaluations and ratings of the fire protection provided in communities. This system is called the ISO Public Protection Classification program, or PPC. The PPC process grades a community's fire protection on a scale of 1-10, based on the ISO's Fire Suppression Rating Schedule(FSRS). Because ISO is an independent statistical, rating and advisory organization that serves the property and casualty insurance industry,many companies use their PPC evaluations as a factor in setting the premiums they charge for property insurance;the better the community's PPC grade, the lower the premiums the insurance company would charge for property insurance in that community. ISO's data on fire losses indicates that communities with better fire protection as evaluated by the PPC do in fact tend to have lower losses from fire damage than other communities. ISO collects information on a community's public fire protection and analyzes the data using its FSRS. ISO then assigns a public protection classification. Class 1 represents the best public protection and Class 10 indicates no recognized protection. FSRS looks at a great deal of specific data about the fire department,the water supply and the types of property in the community,and uses a fairly complex process to evaluate that information. In general,the factors for calculating the rating are the water supply, fire department equipment and personnel, training, types of property and the community's alarm and paging system. ISO Rating Consulting Services December 7, 2004 Page 2 Even though there are a number other factors, insurers determine insurance premiums for both commercial and residential properties using ISO's public protection classification rating. According to industry data,lowering from a Class 4 to a Class 3 would potentially save 9%of the total premium on a commercial structure and 4.8% on the residential total premium. If the class rating is lowered from 4 to 2, the total premiums could be reduced by 11% and 120/6 respectively. Due to the potential cost saving implications to the property owners within the city, Administration is requesting that ISO evaluate the fire protection service. ISO usually evaluates cities with a population greater than 25,000 every ten years. The City's last evaluation was completed in 1990 when it received a Class 4 rating. To assist the City in preparing for the evaluation by ISO and to identify opportunities which will ensure an improved rating, Administration is requesting that the City contract with an independent consultant to assist with the review. The consultant's scope of work includes performing a mock grading,which includes a fire station location study and preparation of a presurvey packet,to provide the City with a list of suggested improvements which will result in a lower rating. The City may institute those recommendations which are economically feasible and provide the greatest rating impact. Once the recommendations are instituted, the consultant will assist the City in gathering information for ISO and representing the City during the survey process. This guarantees the seamless transfer of information from the City to the ISO representative. Total cost of the consulting service is $19,950. Mr. Pietsch, a registered engineer in Texas, has more than 26 years experience rating communities under the ISO FSRS. His experience encompasses surveying more than 600 Texas communities while an ISO employee. These communities range in population from less than 100 to the city of Houston's 1.8 million. He lectures on the FSRS and has taught at ISO's annual training school in Bethesda, Maryland. Administration feels that Mr. Pietsch is extremely qualified to assist the City in improving its class rating. If approved, the consultant would be available to commence the project in January. However, the entire ISO survey process will take between 6 and 9 months to complete. ISO will issue a revised Public Protection Classification notice at that time to its participating insurance companies. BUDGETARY EWPACT The $19,950 consulting fee is available in the Capital Improvement Fund PREVIOUS ACTION None. SUBSEQUENT ACTION None. ISO Rating Consulting Services December 7, 2004 Page 3 RECOMMENDED BY City Manager, Internal Services Director and Fire Chief. Mike Pietsch, P.E. Consulting Services, Inc. 3101 S. Country Club Rd. Garland, TX 75043-1311 Phone: 972-271-3292 Fax: 972-840-6665 E-mail: wmpietsch@comcast.net November 19, 2004 Mr. Kirby Richard Internal Services Director City of Beaumont 801 Main Beaumont, TX 77701 Dear Mr. Richard: This confirms the City of Beaumont's acceptance of my proposals for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with Beaumont's ISO rating. The services to be performed are for: Phase l: Preparation of a Mock Grading with a Corresponding List of Suggested Improvements $9,500, Phase II: Preparation of the ISO Pre-Survey Packet $4,550, and Phase III Assisting the ISO f=ield Rep During the Survey $5,900. The total cost as outlined in the Proposal Cover Letter, will not exceed $19,9 Payment Agreement: The City of Beaumont agrees to pay Mike Pietsch, P.E. Consulting Services, Inc. upon the conclusion of each Phase of the consulting project. Sincerely yours, W. Michael Pietsch, P.E. Civil Engineer Accepted: Signature of Authorized Representative Date For The City of Beaumont Accepted: Mike Pietsch, P.E. Date CONTRACT/AGREEMENT 5 December 7, 2004 PUBLIC HEARING: Dilapidated Structures Consider approval of an ordinance declaring certain dilapidated structures to be public nuisances and ordering their repair or removal by the owners and authorizing the removal of certain other structures whose owners failed to comply with condemnation orders Llqj Cat Y of Beaumont C ouncil A g enda Item M I TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Pamela K. Loiacano, Field Supervisor MEETING DATE: December 7, 2004 AGENDA MEMO DATE: November 30, 2004 REQUESTED ACTION: Council consider after public hearing to declare the following twenty-four (24) structures to be dangerous structures and order the owners to raze said structures within ten (10) days. If the property owner fails to comply within ten (10) days, staff is requesting City Council authorization to demolish these structures without further notification to the property owner or City Council action. 1. 258 Bowie (Commercial) 13. 3905 Ogden Avenue (1) 2. 1560 Brooklyn 14. 2715 Park 3. 2410 Clearview (1) 15, 4492 Park i 4. 773 Cuniff Avenue 16. 2204 Pecos (Rear Garage Apartment) 5. 2170 Euclid IT 2425 Pecos (3) 6. 3226 W. Euclid and Garage 18. 2016 Pope (1) 7. 330 Fletcher 19. 2420 Ranier 8. 1495 W. Florida (Auxiliary Bldg.) 20, 4150 Steelton 9. 2595 Franklin 21. 2105 Victoria 10. 1130 Houston 22. 3175 Washington Blvd. 11. 2124 Magnolia 1 23. 3395 Washington Blvd. (1) 12. 1203-1205 North (Garage Apartment) 24. 3635 West Lane (Garage Apt) (1) E (#) Indicates number of times structure has been enrolled in work program. RECOMMENDATION That City Council condemn these twenty-four (24) structures and order owner to raze within ten (10) days. BACKGROUND It has been determined that these structures meet the definition of a dangerous structure because they have deteriorated such that they are no longer considered suitable for repair. BUDGETARY IMPACT City may incur the cost of demolition. PREVIOUS ACTION These structures have been inspected by the Clean Community Department and found to be dangerous structures as defined by the City of Beaumont's Code of Ordinances, Article III, Dangerous Structures, Section 14-50. SUBSEQUENT ACTION Clean Community Department will demolish or cause to be demolished said structures. RECOMMENDED BY City Manager, Public Works Director and Building Official. xrcxx�acxx>;cx*kxx**�>k>kIc>k>kk>K�ck>k>k>k>kkM******�*�kk>k�ck*kk>kk>kk>k>k>kkkk*k>k��>'Fkycx**�k>kxycxx**MX REQUESTED ACTION: Council consider after public hearing a raze or repair order on the following four (4) structures. 25. 1540 College (Residential/Commercial) 27. 3960 Harding Drive & Garage (1) 26. 3260 Gulf (Garage) 28. 1203-1205 North (Duplex) (#) Indicates number of times structure has been enrolled in work program. RECOMMENDATION Owner to be issued an order to raze or repair structure within a specified time. Owner must immediately enroll in a work program following Council's specified order of time for compliance. BACKGROUND These structures were inspected and found to be substandard and not meeting City code requirements, but could be rehabilitated. BUDGETARY IMPACT None at this time. PREVIOUS ACTION The above structures were issued notification of being substandard as defined by the City of Beaumont's Code of Ordinances, Article III, Dangerous Structures, Section 14-50. SUBSEQUENT ACTION Staff will enroll owner in a work program and monitor work for allotted time granted by Council. RECOMMENDED BY City Manager, Public Works Director and Building Official. ORDINANCE NO. ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION AND/OR REPAIR; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 1. 258 Bowie (Commercial) 15. 4492 Park 2. 1560 Brooklyn 16. 2204 Pecos (Rear Garage Apartment) 3. 2410 Clearview 17. 2425 Pecos 4. 773 Cuniff Avenue 18. 2016 Pope 5. 2170 Euclid 19. 2420 Ranier 6. 3226 W. Euclid and Garage 20. 4150 Steelton 7. 330 Fletcher 21. 2105 Victoria 8. 1495 W. Florida (Auxiliary Bldg.) 22. 3175 Washington Blvd. 9. 2595 Franklin 23. 3395 Washington Blvd. 10. 1130 Houston 24. 3635 West Lane (Garage Apt) 11. 2124 Magnolia 25. 1540 College (Residential/Commercial) 12. 1203-1205 North (Garage Apartment) 26. 3260 Gulf (Garage) 13. 3905 Ogden Avenue 27. 3960 Harding Drive & Garage 14. 2715 Park 128. 1203-1205 North (Duplex) to be public nuisances in that said buildings violate Chapter 14, Section 14-50 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated condition, likely to cause or promote fires that would endanger persons or property. Section 2. In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont, Section 10-2 and 14-52 of the Code of Ordinances of Beaumont,Texas, and Section 103.4 following described buildings demolish and remove said structures within ten (10) days of the effective date of this ordinance. 1. 258 Bowie (Commercial) 13. 3905 Ogden Avenue 2. 1560 Brooklyn 14. 2715 Park 3. 2410 Clearview 15. 4492 Park 4. 773 Cuniff Avenue 16. 2204 Pecos (Rear Garage Apartment) 5. 2170 Euclid 17. 2425 Pecos 6. 3226 W. Euclid and Garage 18. 2016 Pope 7. 330 Fletcher 19. 2420 Ranier 8. 1495 W. Florida (Auxiliary Bldg.) 20. 4150 Steelton 9. 2595 Franklin 21. 2105 Victoria 10. 1130 Houston 22. 3175 Washington Blvd. 11. 2124 Magnolia 23. 3395 Washington Blvd. 12. 1203-1205 North (Garage Apartment) 24. 3635 West Lane (Garage Apt) If the property owners fail to comply within ten (10) days, Council orders that the property be demolished without further notification to the property owners or City Council action. Section 3. In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont, Section 10-2 and 14-52 of the Code of Ordinances of Beaumont, Texas and Section 103.4 of the Standard Building Code, it is hereby ordered that the owner or owners of the following described buildings execute a work program with the City within ten (10) days of the date of this ordinance and either demolish or repair the structures within days after the date of this ordinance: 25. 1540 College Residential/Commercial 27. 3960 Harding Drive & Garage- 26. 3260 Gulf (Garage) 128. 1203-1205 North (Duplex) If the property owner(s) fail(s) to comply within days, Council orders that the property be demolished without further notification to the property owner(s) or City Council action. Section 4. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 5. That any person who violated any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of December, 2004. - Mayor Evelyn M. Lord -