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Home My WebLink AboutPACKET NOV 16 2004 MAW M ` EL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 16, 2004 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Authorize the execution of a License to Encroach Agreement with Beaumont Real Estate Holdings Company,through their agent Ohmstede Ltd., on the City's right-of-way on Pine,North Main and North Pearl Streets for the installation of four(4) groundwater monitoring wells B) Authorize payment to contractors and/or vendors for costs associated with the development of ten new homes on the former Dick Dowling school site A City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: November 16, 2004 AGENDA MEMO DATE: November 9, 2004 REQUESTED ACTION: Council consider a resolution authorizing the execution of a License to Encroach Agreement with Beaumont Real Estate Holdings Company, through their agent Ohmstede Ltd., on the City's right- of-way on Pine, North Main and North Pearl Streets for the installation of four (4) groundwater monitoring wells. RECOMMENDATION The groundwater monitoring wells will be installed by Ohmstede Ltd. The license will cover the wells at the following locations: PMW-20 and PMW-20D encroaching onto the City's right-of-way in the south central portion of a triangular concrete median located at the intersection of Pine Street, North Main Street and Harrison Avenue. PMW-21 encroaching onto the City's right-of-way, two hundred eighty (280) feet north of the intersection of Harrison Avenue and North Main Street and ten(10) feet east of the edge of pavement of Pine Street, off of the railroad easement. PMW-17 encroaching onto the City's right-of-way, two hundred twenty (220) feet south of the intersection of Harrison Avenue and North Pearl Street and ten(10) feet west of the back of curb of North Pearl Street. The administration recommends authorization to execute the License to Encroach Agreement. BACKGROUND The groundwater monitoring wells are being installed to delineate groundwater contamination. The License Agreement protects the City from liability and provides a thirty (30)day cancellation clause. BUDGETARY IMPACT There is a one time fee of$500 for the License to Encroach. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager, Public Works Director and City Engineer. engohmstede-ib.wpd 9 November 2004 COMMENTS FROM DEPARTMENTS AND/OR UTILITY COMPANIES FOR LICENSE TO ENCROACH APPLICATION PROPERTY DESCRIPTION: Monitoring Wells encroaching onto the City's right-of-way on Pine, North Main and North Pearl Streets. APPLICANT: Ohmstede Ltd., agent for Beaumont Real Estate Holdings Company DATE OF DISTRIBUTION: November 1, 2004 1) Joris P. Colbert, City Engineer Date Received: 11-5-2004 Acceptance and Approval. 2) Jim Terry, Streets & Drainage Superintendent Date Received: 11-9-2004 Acceptance and Approval. [via telephone - 1345] 3) Jack Maddox, Fire Marshall Date Received: 11-9-2004 Acceptance and Approval. No problem with us. 4) Hani Tohme, Water Utilities Date Received: 11-5-2004 Acceptance and Approval. Owners or Owners Agent needs to mark proposed location for the monitoring wells. PMW-20 and PMW-20D - The proposed location (according to map provided) appears to be between a 24"water main and an 8"water main. PMW-21 -We have an 18" concrete sanitary sewer force main within this same vicinity. In both locations the water mains and the force main will need to be potholed prior to digging to determine their exact location. Notify our Inspector at 409-866-0026, ext. 241,24 hours prior to any excavation. The City of Beaumont Water Utilities Division will hold the Contractor financially accountable for any damages incurred during construction. 5) Stephen Richardson, Planning Manager Date Received: 11-1-2004 Acceptance and Approval. 6) Mark Horelica, Transportation Manager Date Received: 11-8-2004 Acceptance and Approval. Monitoring Well#PNIW 17 requires approval from Texas Department of Transportation- [PMW-17 found to be on City Property]. 7) Patrick Sam, CenterPoint Energy Entex Date Received: N/A 8) James Bryant, Entergy Date Received: 11-4-2004 Acceptance and Approval. 9) Cliff Moore, Southwestern Bell Corporation Date Received: N/A 10) Richard Le Blanc, D.D.#6 Date Received: 11-2-2004 Acceptance and Approval. 11) Tyrone Cooper, Legal Department Date Received: 11-9-2004 Acceptance and Approval. Subject to comments of Water Utilities. comments_summary-ohmstede \ egen 4 Monitor Wes location \ 1CO2-MWOt • Proposed Mondor Wen location(PMW-17) 02-k4 , S d site Bonng location \ %Monitpirp Wes .. Proposed BMN location(PS-1) Grid line for samples taken 4197 by APOLLO \ Environmental Strategies. ✓r>c 21 Grid number for samples &UMrnter" strg aleies,taken 4l97 by APOLL O I ; \ <W, Eocevallon and Semple Arm 0larhsad elecsb Jr, -- _MW_10 sewer pump \ �1e ground kiisptone wte , UrN«gtoutd want Wrs \ 1 Underground sower we ..s>• Reload tracks Long Avenue 813-2 remnant of \ �, . uawty pole i 7.7 N aval rafko ...... ad track ao .............. s4 _ dlgraysl dlNgraval Storm drain concrete OA_g- i dfNgravel - support 3 j 6 l columns I —New--+- -- -,--.J 802 i 20 o- o rJ _2Fpre 5 8 111 'MW org 9 21 -2 Malmsnanos `1` �?MW-21 .= N tn: , 1 ! r-118-46,� \ ec e 15 191 rt 7 TEx-2 Asphalt d e a Covered Storage I P 18 �gpartmant \ chainilek o 1------ Storage 1 concrete 1 i fence line Duan 3 P8�2 804 � Office d 1BG3 0 AP- Pon_d. oao.Building \ 1 �0N AP3 B 7 0G MW-11 + lncw.. 4B BuNdtng 7 ° f Shop Shw SR4C R21. Asphalt Machine Asphalt R.. shop sR2c MW-3 CD 3 D UP ving `r Shipping m R2E PMW30- I I Recei ` AP- E yo R20 Asphalt I ° TEX-3 MStc MW-7 MS1D+80 Office +A -4 F- dlNgravel e..en concrete I AP-1 � +8068 Asphalt ` a 1 °MW-5 ° BG-5 �O I o ----------------— +806A PMW-22D MW4° " MS1E BOfiC BOB ;i I rasa -20 PMW-20D I — — - — — — — — Ha-mson Avenue — — — — — � 1 IMW-8 MW.g rasa Ic05_Mw01 ° esperfund Site Monitoring Wall � Q put ^,? Ohmstede '1-�o concrete � L ` _1 O 8803 Z m I H. MW-15 n 1:3 ° concrete co to N'In \ N N ggrass ` fl buildi 1y PMW-1 �\1 � ncrete 1 concrete \ !MW-18 A grass MW-12 grass Hazel Avenue _ _ _ _ _ _Hazel Avenue TETRA TECH EM Inc. Drawn By/Date: GD/4-2-01 Permanent MW Location Map Revised By/Date: TTEMI 10/14104 Texas Metal Works, Inc. 1"= 100' 937 Pine Street, Beaumont, TX 77701 EXHIBIT "A" J„ City of Beaumont Lie-J-1 - ` Council Agenda Item TO: City Council FROM: Kyle Hayes,City Manager PREPARED BY: Janett Lewis, Housing Manager MEETING DATE: November 16,2004 AGENDA MEMO DATE: November 10,2004 REQUESTED ACTION: Council consider authorizing payment to contractors and/or vendors for costs associated with the development of ten new homes at the Dick Dowling school site. RECOMMENDATION The Administration recommends that City Council authorize payments totaling $46,433.98 to contractors and/or vendors for development costs at the Dick Dowling school site. BACKGROUND City Council Resolution #03-058 authorized a contract with the Southeast Texas Community Development Corporation, Inc. ("SETCDC") for costs associated with new housing construction at the Dick Dowling school site. BUDGETARY IMPACT Funding is available from the 2003 HOME Program. PREVIOUS ACTION None. SUBSEQUENT ACTION City Council Resolution #04-264 authorized a contract with the Beaumont Community Housing Development Organization ("BCHDO") for administrative fees and preparation costs to close four homes at the Dick Dowling site. All contractors and vendors must be paid prior to closing these properties. RECOMMENDED BY City Manager, Public Works Director, Planning Manager and Housing Manager. Southeast Texas Community Development Corporation,Inc.("SETCDC") Outstanding Invoices 1390 McFaddin,1335 North,1355 North and 1395 North Other Dick Dowling Vendor 1390 McFaddln 1335 North 1355 North 1395 North Properties Total Douget's Grass Farm 975.00 0.00 0.00 900.00 1975.00 3850.00 795 S Major Dr 77707 866-2297 IESI-Southeast Texas 597.50 0.00 0.00 597.50 0.00 1195.00 2525 FM 770,Kountze 77625 246-4022 Kirbyville Ace Electric 800.00 670.00 1005.00 860.00 4755.00 8090.00 Rt 3 Box 236,Kirbyville 75956 423-52-36 Ritter Lumber 2933.39 2076.38 663.33 4860.47 0.00 10533.57 P 0 Box 1265 Nederland 77627 727-0231 Sherwin-Williams 2075.65 62.90 0.00 2160.55 0.00 4299.10 55 N. 11 th 77702 832-7749 Jules Taylor 2306 64th,Port Arthur 77640 1900.00 1900.00 1900.00 1900.00 1600.00 9200.00 284-5264 Home Depot 0.00 0.00 0.00 0.00 5128.62 5128.62 3910 Eastex Fwy 77703 892-4131 Science Engineering 110.50 0.00 0.00 194.50 31100 618.00 P 0 Box 2048,Nederland 77627 982-0686 ICI Paints 0.00 0.00 0.00 0.00 549.87 549.87 5690 Rosedale 77708 899-5560 Fitz&Shipman 0.00 0.00 0.00 0.00 2969.82 2969.82 Total 46433.98 �r Now M ° c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER lb,2004 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving the purchase of an electronic handheld ticket writer system for use by the Police Department 2. Consider approving the purchase of property for the construction of a new Convention&Visitors Bureau Office Building 3. Consider approving a resolution authorizing the City Manager to execute Change Order No. 2 for the Delaware Street Extension project to provide sand bedding for the new water transmission line COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Gary Warren Gerald Cerda v City of Beaumont Penni Simonson, et al v City of Beaumont Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 November 16,2404 Consider approving the purchase of an electronic handheld ticket writer system for use by the Police Department City of Beaumont l W Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Internal Services Director MEETING DATE: November 16, 2004 AGENDA MEMO DATE: November 10, 2004 REQUESTED ACTION: Council consider the purchase of an electronic handheld ticket writer system for the Beaumont Police Traffic Division. RECOMMENDATION Administration recommends the purchase of an electronic handheld ticket writer system from Enforcement Technology of Irvine California in the amount of$71,234. BACKGROUND The twelve(12)officers in the Police Department's Traffic Division currently issue approximately 3 8,000 handwritten traffic citations each year. An additional 500 parking tickets are issued each year by the Traffic Division and the City's Parking Control Officer. In order to issue a citation, officers must attempt to write detailed driver, vehicle, and offense information with absolute accuracy and legibility on small traffic ticket forms while experiencing a variety of adverse weather conditions and safety hazards. Information from copies of citations is then processed by data entry staff and manually entered into the Municipal Court's computer system. This manual process is time consuming,labor intensive,and highly susceptible to human error due to clerical input and legibility. A computerized handheld ticket writer system reduces the time necessary to write a traffic citation, eliminates the manual data entry process,and minimizes errors. During a traffic stop using a handheld computer, officers swipe a driver's license and pertinent information is captured electronically into the citation. Other information such as vehicle description and offense data are then entered by the officer into the handheld computer with a minimal number of keystrokes. After the driver's signature is captured electronically, a copy of the citation is printed for the driver at the scene from the handheld computer's integrated printer. Data captured in the handheld computers is uploaded periodically into the Municipal Court's computer system.Issuing and processing traffic citations and parking tickets in this manner reduces the time it takes to issue citations,eliminates manual data entry, and minimizes the error rate. Purchase of Electronic Ticket Writing System November 10,2004 Page 2 Proposals were solicited for an electronic ticket writing system compatible with Municipal Court's Sungard HTE software and IBM iSeries 810 hardware systems. Specifications required the proposed system to include ten(10)handheld computers with integrated printers and all necessary hardware, software,licenses,installation, and training associated with such a system. Additionally,prospective vendors were required to submit references from organizations using the proposed system. Five(5)proposals were received. Atabulation ofthe proposals received is attached for review. The two (2) lowest priced proposals from Advanced Public Safety both failed to meet minimum specifications. Their first proposal suggested handheld computers without an integrated printer and their second proposed system is new and not yet in use by any organization.Additionally,the required interface between the Advanced Public Safety systems and Municipal Court's Sungard HTE software could not be confirmed. The proposed system from Enforcement Technology meets all specification requirements and the interface between their system and Municipal Court's software was verified by HTE. BUDGETARY IMPACT Funds are available in the Municipal Court Technology Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Internal Services Director, Finance Officer, and Police Chief. Purchase of Electronic Ticket Writing System November 10,2004 Page 3 Advanced Public Advanced Public Enforcement EZ Tag EZ Tag Safety Safety Technology Plattsburgh,NY Plattsburgh,NY DESCRIPTION Deerfield Beach,FL Deerfield Beach, FL Irvine,CA Handheld computer HP 5150 iPAQ Casio IT 3000 AutoCITE 3 &4M ET-9000 Casio IT 3000 model proposed: HARDWARE $15,480 $19,356 $47,200 $26,603 $35,602 including 10 handheld computers and docking stations: SOFTWARE $32,990 $32,990 $18,000 $37,429 $37,429 with appropriate licenses: Initial supply of $6,399 $6,399 $6,034 $1,789 $1,789 40,000 citation forms: Installation and $1,798 $1,798 included $19,950 $19,950 E ning: TOTAL: $56,667 j $60,543 $71,234 $85,771 $94,770 2 November 16,2004 Consider approving the purchase of property for the construction of a new Convention&Visitors Bureau Office Building O% City of Beaumont •�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: November 16, 2004 AGENDA MEMO DATE: November 10, 2004 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of Tract 2, Block 4 in the Fuller Keith Addition, being conveyed to the City of Beaumont by Fidelity National Title Insurance Company for the construction of a new Convention & Visitors Bureau Office Building. RECOMMENDATION Fidelity National Title Insurance Company has agreed to convey a 159.7' x 75.75' x 1597 x 76.8' tract of land to the City of Beaumont on property described as being Tract 2, Block 4 in the Fuller Keith Addition, and located at 825 McFaddin Street. The administration recommends acceptance of the above named tract of land. BACKGROUND The property is to be used for the construction of a new Convention & Visitors Bureau Office Building. BUDGETARY IMPACT The cost of this parcel is $5,000, funded under the General Improvement Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. engcvb_mcfaddin-ib 10 November 2004 60 / ioI 2 O O S T I ' Q N D 72.6 72.8 •7 7 67.5 67 8 �� /3_--� 60 6 _ 4N ,. 182 '.2' i V �o9 Z rz .:;;�.. .. - b s ° Mc FA DIN .`.�� A V ....� r ; 30 a /QQ•7 .. . ' � nth - —100.6 b 7 e _ /00 /G10 , O 4 X00.3 T.3 / 3 .50. 40 p I a TA.5 TR.G J J � /o It CALDER AV goo LE 50 211 ,5 47 5 •� 75 475 63 5 SO 4 S' 61 I I I � p PO QQ Q4� \P6 Q9 Q7 5 I 1 r 5 7 _ 5, so .. Z3 CNURCN O /9 P/ 156 — 50 EXHIBIT :"A" 3 November 16,2004 Consider approving a resolution authorizing the City Manager to execute Change Order No. 2 for the Delaware Street Extension project to provide sand bedding for the new water transmission line City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: November 16, 2004 AGENDA MEMO DATE: November 9, 2004 REQUESTED ACTION: Council approve a resolution authorizing the City Manager to execute Change Order No. 2 for the Delaware Street Extension project to provide sand bedding for the new water transmission line. RECOMMENDATION Administration recommends approval of increasing the Delaware Street Extension project amount by $42,406 to provide the sand bedding needed to install the 36-inch water transmission line. BACKGROUND On October 28, 2003, the City Council awarded Brystar Contracting Inc. the contract for the Delaware Street Extension project in the amount of$4,224,066.30. On May 12, 2004, Change Order No 1 in the amount of$8,490 was issued to install a junction box on the existing 24-inch water pipe to eliminate lowering the existing water line and to eliminate any disturbance in the water distribution system. Change Order No. 2 funds are necessary for the extra cost of the sand bedding material needed to install the 36-inch transmission line. The bedding material is required by the transmission line manufacturer but was not included in the original contract. BUDGETARY IMPACT Funds are available in the Capital Improvement Program. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. EngDelawareChangeOr2sk.wpd November 9,2004 CITY OF BEAUMONT DATE: October 12,2004 PROJECT: Delaware Street Pavement Extension OWNER: City of Beaumont CONTRACTOR: Brystar Contracting,Inc. CHANGE ORDER NO. 2 THE FOLLOWING CHANGES IN THE PLANS AND/,,OR SPECIFICATIONS ARE HEREBY MADE: Provide sand bedding for 36" Gifford&Hill water pipe. This work was not in the original contract. ORIGINAL CONTRACT AMOUNT: $4,224.066.30 NET FROM PREVIOUS CHANGE ORDERS: $4,232,556.30 TOTAL AMOUNT OF THIS CHANGE ORDER: $ 42 406.00 PERCENT OF THIS CHANGE ORDER: $ 1% TOTAL PERCENT CHANGE TO DATE: $ 1,2% NEW CONTRACT AMOUNT: $4 274 962.30 ACCEPTED BY: CONTRACTOR APPROVED BY: 4JR12S P. COLBERT, CITY ENGINEER TOM WARNER,DIRECTOR OF PUBLIC WORKS KYLE HAYES, CITY MANAGER ATTESTED BY: ROSE JONES,CITY CLERK