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HomeMy WebLinkAboutMIN DEC 30 1986 REGULAR SESSION CITY COUNCIL - CITY OF BEAUMONT HELD DECEMBER 30, 1986 -- 1:15 P.M. BE IT REMEMBERED that the City Council of the City of Beaumont, Texas, met in regular session this the 30th day of December, 1986, with the following present: HONORABLE: Maurice Meyers Mayor Bob Lee, Jr. Councilman At Large Andrew P. Cokinos Councilman At Large Nell Pruitt Weisbach Councilman, Ward I Mike Brumley Councilman, Ward II Audwin Samuel Councilman, Ward III David W. Moore Councilman, Ward IV Albert E. Haines City Manager Lane Nichols City Attorney -000- The Invocation was given by the Reverend John Davis, pastor of the Ridgewood Church of Christ. The Pledge of Allegiance was led by Councilman Brumley. -000- MAYOR MEYERS: We have no proclamations to present today, but I do want to take opportunity to I think appropriately recognize an effort that in my judgment is symbolic of what I know our City Council is most concerned about and that's the ability to do business at home. I don't think there's a week that goes by when members of City Council don't address the question of how we can provide business at home to help our economy. And, I think for all of Southeast Texas, this group has come forward with I think a very unique example worthy enough that I asked that they would come and visit us today and briefly before our Council meeting give them what I think is some due recognition; and, in a minute, I would ask Joe Malley, Chairman, to come forward. But, on December 11th of '86, history was made when 49 independent pharmacies throughout the area agreed on a prescription plan to service duPont employees, dependents and retirees of duPont and, through the untiring efforts of Dennis Landry of Beaumont duPont Works (Personnel and Training Superintendent), an agreement was ratified to service all of duPont on prescription medicine as an alternative to mail-order prescriptions. Mail-order prescriptions was only taking money out of our local economy and actually giving nothing back in return. This agreement provides an effective cost containment plan for duPont with all of the conveniences of local neighborhood pharmacies. -297- December 30, 1986 And, today, I salute the pharmacies and salute duPont and I think I'd ask now if Mr. Joe Malley would come to the microphone and introduce some of the others. It's gratifying to see the computer list of the 49-member pharmacies spread all throughout Southeast Texas - Beaumont, Port Arthur, Orange, Hardin County - and I think what they've done is come together to show how they can work to keep the business at home. Joe, I ask you to speak not knowing if in fact you were the appropriate spokesman, but if not, then, you can certainly direct the microphone to the proper one. MR. JOE MALLEY: We are really excited about this. It is something new for Beaumont and for the area and it will help keep the money here. I would like to introduce our present president, Wilbur Nichols, and he'll explain a little bit of this and maybe Dennis Landry can give us a little insight for duPont. Wilbur Nichols. . . . . . MR. WILBUR NICHOLS: We initially formed our group of 49 pharmacies to try to combat the mail-order prescription plans that were being espoused to a lot of our local industries. We can understand the concern that all of our local industries have on their rising health care costs. We are businessmen just like as they are but we also believe that if there is a problem that needs to be addressed with the health care costs locally, we can solve that problem locally. With the wide distribution of pharmacies we have throughout the area, we believe that we can meet any industry's desire to have convenience for their employees as well as having high quality health care for them. We realize that this has to be cost- competitive and we feel that we can be that. Dennis Landry, I'd like him to come up right now, has been negotiating with us for about six months now and it is the efforts of duPont that we'd like to salute today. They realized that they did have concerns about their health care costs but wanted to do something about them that would not adversely impact upon our local economy and we salute that concept, whether it be health care or any other aspect of our economic system in the Golden Triangle. If we have problems, we need to look toward solutions within ourselves -and see if we can't solve our problems that way. MAYOR MEYERS: Thank you, Wilbur. Wilbur serves as president of the organization and I think properly it's called the Southeast Texas Independent Pharmacy Providers, is that right? MR. NICHOLS: Yes, Dennis . . . Dennis, we appreciate the efforts of duPont to try to do something that is positive for our economy and also positive for duPont and we salute the efforts that you have made on behalf of duPont. -298- December 30, 1986 MR. DENNIS LANDRY: We appreciate the opportunity that we have. It's a challenge. It's innovative. It's new; it's different. We are the first in our company to try this. We think it is going to be very successful. Again, as Wilbur said, we want to deal locally because we think if we have problems, it is best to deal with local people. We are primarily concerned about the health care costs to our employees, their dependents, the survivors and pensioners. Again, whatever we do, it has to be of mutual benefits both the employees, to the company and, of course, to the provider. We think this is a way to provide this mutual, benefit to everybody. Thank you. MAYOR MEYERS: Thank you all. Thank you, Mr. Landry and to the independent pharmacy providers, I guess it's obvious to recognize that you had to first be competitive, and I am sure you were, and 1 think that is the name of the free enterprise system game - to be competitive. But, I think it's so innovative that you've been able to come together and provide continued sources or new sources of revenue for local business which is primary at all times, but certainly more so now than perhaps at any time, and I would hope the innovativeness of this idea is one that might be captured in other businesses where the potential might fit. I am sure that the diversity represented in the locations of these businesses that will continue to participate financially, they very much appreciate what you've done and, on behalf of Council, we compliment you because as I said earlier Council has a very strong desire to promote doing business at home and I just felt that yours was a classic example of how you can make it work and I thank you for coming today. END OF EXCERPT. The 49 independent pharmacy providers are: Southeast Texas Independent Pharmacy Providers of Jefferson County: Alford's Pharmacy, Port Arthur; Baker/Williford Pharmacy, Nederland; Bill's Pharmacy, Winnie; Cambridge Pharmacy, Groves; Daleo's Pharmacy, Beaumont; Delmar RX Plus Pharmacy, Port Arthur; Durso Pharmacy, Port Arthur; E. J. Discount Pharmacy, Nederland; Fannett Pharmacy, Beaumont; Fowler-s Pharmacy, Beaumont; Generic Pharmacy, Beaumont; three (3) Gibson Pharmacy locations in Beaumont; Groves Pharmacy, Groves; Kelly Sav-Mar Pharmacy, Beaumont; Kinard's Pharmacy, Beaumont; two (2) King's Pharmacy locations in Port Arthur; Lakeview Pharmacy, Port Arthur; Lovoi & Sons Pharmacy, Beaumont; Lucas Sav-U Pharmacy, Beaumont; Luparello's Pharmacy, Beaumont; Magnolia Pharmacy, Beaumont; Malley's Pharmacy, Beaumont; Medicine House, Port Neches; Metcalf's Pharmacy, Port Arthur; Nederland Pharmacy, Nederland; Park Street Pharmacy, Beaumont; Pharmacy Shoppe, Port Neches; Pat Wood's Pharmacy, Port Arthur, Pat Wood's Pharmacy, Groves and 16th Street Drug, Port Arthur. S.T. I.P.P. of Orange County: D & L Pharmacy, Mauriceville; Generic Pharmacy, Vidor; Generic Pharmacy, Orange, Johansson's Pharmacy, Bridge City; King's Pharmacy, Bridge City; Nick's Pharmacy, Bridge City; Orange Pharmacy, Orange, Pinehurst Pharmacy, Orange; Scholar's Pharmacy, Orange and West Orange Pharmacy, Orange. S.T.I.P.P. of Hardin County: Family Pharmacy, Lumberton; Gibson Pharmacy, Silsbee; Hardin Drug, Silsbee; Modern Pharmacy, Silsbee; Savon Drugs, Silsbee and Sour Lake Drugs, Sour Lake. -299- December 30, 1986 The following Consent Agenda items were considered: Approval of the Minutes of the regular City Council sessions held December 9 and 16, 1986 and the special City Council session held December 11, 1986; Resolution 86-361 authorizing the release of $200,000.00 in securities held as collateral by Texas Commerce Bank; and Resolution 86-362 execution of a release of a (non-existent) platted drainage ditch across the Ridgewood Motor Hotel property in order to clear title to allow the sale of the property. The Consent Agenda was approved on a motion made by Councilman Samuel and seconded by Councilman Lee. Question: Ayes: All Nayes: done -000- Public comment on Agenda Items B through E were called: Mrs. Margaret Brooks Kelsey, 2361 Louisiana, president of the East Texas Nature Club, addressed Council on Agenda item E.5, the donation of property from the Beaumont Art Museum and authorizing a lease agreement with the Museum. Mrs. Kelsey said, "In 1985, the citizens of Beaumont voted to keep the Delaware Street property on which the Beaumont Art Museum had originally planned to build as a passive public park in the event the Museum did not choose to build there. Now that the Museum has built downtown and is proposing to lease the downtown property to the City for approximately $150,000 annually for the first five years of a 99-year lease, we respectfully recommend that the Museum relinquish their 99-year lease on the Delaware Street property and return the use of the property to the City and its citizens. When that has been done, there are citizens who are ready to donate time, money and energy to clean up the remainder of the debris from the Bonnie Hurricane and mow the property and restore the gravel paths for the use of walkers, joggers, and bird watchers, who in the past have used that property for those purposes." -000- Ordinance No. 86-122 granting an amendment to the Specific Use Permit for Jones Aluminum Company at 5095 Concord and described as part of Lot 33, Block 6, French Heights Addition, to allow expansion by construction of an 18 by 36 foot addition for an office and showroom and future construction of a 2,400 square foot warehouse (applicant obtained special exception for a 12-foot setback from Haden Road from the Board of Adjustment) was considered: ORDINANCE NO. 86-122 ENTITLED AN ORDINANCE AMENDING A SPECIFIC USE PERMIT TO EXPAND THE EXISTING BUILDING ON PROPERTY LOCATED AT 5095 CONCORD, BEAUMONT, JEFFERSON COUNTY, TEXAS. -300- December 30, 1986 Ordinance No. 86-122 was approved on a motion made by Councilman Moore and seconded by Councilman Weisbach. Question:uestion: Ayes: All Nayes: None -000- Resolution 86-363 authorizing execution of an agreement accepting a perpetual preservation easement for the Kyle Building facade, 200 Block of Orleans Street, was considered. CITY MANAGER HAINES: �1'1-,IaL`11�1 The resolution would authorize execution of an agreement of accepting a perpetual easement relating to the facade of the Kyle Building on the 200 Block of Orleans Street. The easement is being tendered by the owners, Kyle Historic Partners, a New York Limited Partnership, to promote the preservation and maintenance of the historically significant facade. The deed of easement should impose no financial burden on the City. Under its terms, the owners would be required to maintain the exterior of the building in perpetuity. The easement would give the City the right to enter upon the premises to inspect for compliance. Mr. Nichols is here and hopefully available to comment on any questions that you may have. I would have to note at this time, or at this writing that you received on the agenda, the petitioner has requested that It be considered favorably prior to the end of the year. I would have to say that from our office we have not had time to evaluate and completely analyze all the aspects of the proposal. MAYOR MEYERS: Item B.2. Does Council have any questions? COUNCILMAN WEISBACHI: In reference to the Manager's remarks, does that mean we have some liability? MAYOR MEYERS: I'll let the attorney answer that question. CITY ATTORNEY NICHOLS: I don't know what the basis of the Manager's remarks were. The liability I think is primarily in the area of staff time in carrying out the terms of the dedication of the easement. When the Historical Preservation . . Historical Landmark Committee met to make its recommendation to the Council, they requested the staff to establish some guidelines to be used to enforce the terms of this dedication. That's to say, they would take pictures of the structure now and then observe the structure on a regular basis to make sure it's being properly maintained, have a method of flagging building permits for the structure and a method of flagging demolition permits for the structure. The staff, I think, is doing that lagging was more than willing to do that. So, other than staff time, there is no legal liability on the City to maintain the structure or to take it over should there be some failure on the part of the Kyle Partners. -301- December 30, 1986 MAYOR MEYERS: Does that satisfy you question, Nell? Want to go again? COUNCILMAN WEISBACH: Are you comfortable with this? CITY MANAGER: No, I'm not and I think that, as Mr. Nichols suggested, that there's certainly . . there's probably no legal liability here. As a practical matter, this sort of thing comes up and is essentially a tax relief issue on the part of the partitioner and by conveying the deed of easement there's a benefit to the owner of the property. The questions I have relate less to legal liability and more to the administration of the easement. What happens, for example, if the partnership desolves or something happens to the business? What kinds of problems would there be existent to the continuation of that building, either as a historical building or for future development purposes? This is a perpetual easement and what role and responsible would the City have? I guess finally, the final question that I have is why is the City being requested to take the easement and not, for example . . . why did the Heritage Society refuse it? I guess you know any time something comes up that is new and different at the eleventh hour, I basically need to advise Council that we've not reviewed it. COUNCILMAN LEE: We have no input as to why the Heritage Society was not willing to . . . we do? CITY ATTORNEY: Yes. I think I do. The Heritage Society is a non-profit corporation, as you know, and they were first requested to accept this and eventually turned it down. They were in conversation with a similar non-profit organization in the Philadelphia area who advised them when a non-profit corporation accepts this responsibility and that corporation, Philadelphia took I think a half of one percent of the market value of the donation as a trust fund to administer it, they took on some specific responsibilities and they had an obligation then to carry them out. I spoke ,with William Blades, who's the executive director of that non-profit corporation. His concerns that he expressed to the Heritage Society did not apply to a city and he indicated pretty much the same thing that I said that what you do is take on a moral responsibility or ethical responsibility to set up a procedure for monitoring the structure in the future but he didn't have any . . . for a non-profit, he seemed to have some concerns legally that were a concern to the Heritage Society but they would not be applicable to the City. COUNCILMAN BRUMLEY: What about the . . what the City Manager has said with regards to the potential of financial - either liability or responsibilities if something happens to this partnership? -302- December 30, 1986 CITY ATTORNEY: That responsibility would not be flow from the legal instrument. The legal instrument is an easement that would be filed in the deed records and it would transfer with the land to whomever ended up with it in a foreclosure and it would be their responsibility just as any easement would be. COUNCILMAN- BRUMLEY: It would not be ours? CITY ATTORNEY: It would not be our responsibility; but I do believe the City has, and the Manager's is indicating this, takes unto itself a certain responsibility to the public then to see that the structure is properly maintained and should we decide to seek a mandatory injunction, for instance against this owner or future owner, to enforce the terms of the easement, we'd certainly have some potential time and expense in, as I said earlier, staff time associated with maintaining the terms of this easement. COUNCILMAN LEE: So, in fact, granting the easement would give the City the right to not only inspect but also to insure the buidling is maintained in some manner. CITY ATTORNEY: That's right. CITY "MANAGER: I think, too, and typically when you are dealing with a historical buidling and the question of the deeding or the conveyance of a preservation easement to an entity is considered, it's typically considered up front. That is, it becomes part of the entire project and, you know, I would assume that ordinarily in a City where you have for example a Landmark Commission in place, the Landmark Commission would establish the standards, identify how that facade ought to be and ought to be maintained and perhaps even, in some circumstances, the Landmark Commission may actually receive it. This is after the fact. The building is completed; it's in place and I see that as at least another question in my mind. CITY ATTORNEY: There's one additional fact. I understand the structure currently carries the HC Overlay designation - the Historical Cultural Preservation Overlay. That that zoning designation provided to the City some of the same powers and duties that are provided by this easement. That's to say we can and should under that HC designation prohibit the destruction of the property or prohibit the changing of the facade of the property from something that is not in keeping with its historical nature, so we already have some of those responsibilities when the HC designation was placed on the Kyle Building. -303- December 30, 1986 COUNCILMAN LEE: So, this would again simply be or be of benefit particularly to the owner of the facility from a tax standpoint? CITY MANAGER: And that sort of raises up my final question as to why it's coming in prior to the year-end and I'm . . . obviously not being a tax accountant, it's my understanding that the new tax law did not take away any of the historical advantage . . . MAYOR MEYERS: I think it did. I think, as I understand it, that's the motivation for the year-end push. CITY MANAGER: I've heard both . . I've heard both statements. I don't know. CITY ATTORNEY_ : I don't know about the tax . . . COUNCILMAN BRUMLEY: It's my understanding that it did or that it will. MAYOR MEYERS: It really doesn't matter but I had been led to believe that that was the reason that there were tax advantages. Does the Council or the Manager have any other questions or discussion? Is there anyone present from the Kyle properties. I think Mr. Riech indicated that he was going to have someone local. Did anyone contact you today, Lane? CITY ATTORNEY: No. They did not. MAYOR MEYERS: I think . . . did he speak to you . . . he spoke to you yesterday? MS. SHERELL COCKRELL, Community Development Director: He did not. MAYOR MEYERS: So he hasn't spoken to you at all, not even on that Certificate of Occupancy or nothing? MS. COCKRELL: No, he sent me the original letter requesting to put this on the agenda. MAYOR MEYERS: He should have had someone here. CITY MANAGER: I don't have a recommendation one way or the other on it. MAYOR MEYERS: Sherell, is there anything else you want to add? -304- December 30, 1986 MS. COCKRELL: I think we really need some studies in place and I think that the Commission is going to look at that in the future; but, I think I have to agree with Lane that the fact that this structure already has the HC designation and the fact that we are already into a contract agreement as far as preserving the outside of the building because of the use of Community Development Block Grant funds, we are going to be monitoring the project very closely and, as part of that agreement with the City, they are supposed to contact us if for any reason the building is sold or anything should occur to the building whatsoever so we have certain obligations that are already in place. MAYOR MEYERS: I guess that is the big question if by this action we incur any additional liability which I don't see what that might be. CITY ATTORNEY: Very, very little, if any, with the $36,000 Community Development grant and that contract and the HC designation. Also, I think that destroys a large part of his value for tax purposes and I've talked with him about that. I wanted to make sure his appraiser knew about that. I don't know what he is is giving us, that's what it amounts to. By the same token, if he really wants to, I don't see that we have a great problem with it. MAYOR MEYERS: Are there any other questions? Then I would ask for a motion (Resolution 86- 363 authorizing execution of an agreement accepting a perpetual preservation easement for the Kyle Building facade). COUNCILMAN SAMUEL: So move for approval. MAYOR MEYERS: I have a motion for approval. Is there a second? COUNCILMAN LEE: I second it. MAYOR MEYERS: Any further discussion? If not, then, those in favor signify by saying Aye. (All responded Aye) Opposed? (none) Thank you. -000- A resolution authorizing disbursement of $26,290.00 in grant funds from the Hotel-Motel Room Occupancy Tax Fund to five historic museums (Babe Didrikson Zaharias Museum at $5,395 to be used for operations and maintenance, Beaumont Heritage Society at $8,000 to be used for continuation of the Heritage Tours, Edison Plaza Museum at $3,500 to be used for the purchase of display cases for traveling exhibits; Fire Museum of Texas at $4,000 to be used for improving display cases and purchasing hardware and Spindletop Museum and Gladys City Boom Town at $5,395 to pay docent guides to explain and interpret exhibits) was not considered for action today. -305- December 30, 1986 Resolution 86-364 awarding a contract with Keown Supply Company for furnishing a year's requirement of approximately 4,500 tons of asphaltic concrete for street work at an amount of $183,375.00 was approved on a motion made by Councilman Lee and seconded by Councilman Brumley. Question: Ayes: All Nayes: None -000- Resolution 86-365 accepting a donation of property from the Beaumont Art Museum and authorizing a lease agreement with the Museum for operation as a public art museum in consideration of payments from the City of $12,500 a month ($150,000 a year) for the first five years of the 99-year lease, payments renegotiable after the first five years and at five-year intervals thereafter; 50 free parking spaces as needed would be provided on the North Civic Center Parking Lot; Kaleidoscope Arts and Crafts Festival would be allowed to be held in the downtown area once each year with first right of refusal for bookings of the Julie Rogers Theatre and the Civic Center during the festival given to the Museum; was approved on a motion made by Councilman Samuel and seconded by Councilman Lee. Question: Ayes: All Nayes: None -000- Mr. Marvin Kelly, newly employed Risk Manager, was introduced at today's session. -000- MAYOR MEYERS: This being our last Council meeting, I would start on my left and-offer . . . COUNCILMAN BRUMLEY: Always the left . . . MAYOR MEYERS: All right, I'll start on my right . . . . . . COUNCILMAN BRUMLEY: That way I can say I agree with everything . . . . . . MAYOR MEYERS: . . . and offer with the Manager any comments you would care to make at all relative to the past or the future, anything. CITY MANAGER: Thank you. It's been a good year and I would like to extend my thanks to all of you on the Council and best wishes for a Happy New Year. I am excited about 1987. Some very positive things I believe will be happening and we will see them. COUNCILMAN WEISBACH: I'd like to give a verbal bouquet to our Mayor. I think he in his message in our newspaper today, he spoke for all of us in getting out the positive attitude that we have for our City and I feel sure that the words that he's spoken will be relived for 1987. -306- December 30, 1986 COUNCILMAN SAMUEL: First of all, I'd just like to say Happy New Year to all the citizens out in the audience as well as all of my fellow members. Looking back over this past calendar year, there were a lot of joys and some pains; but I think at this time the City is feeling a sense of unity and I'd like to thank the Mayor and the other members of Council for projecting that and I think that's something that's contagious and I am real happy to see many other citizens holding hands and they are moving toward a positive end. And, we've had some bad times in the past. We've had some trying times but, with each crisis, it presents opportunity and I think we've taken advantage of those opportunities and I'm just happy that I've had an opportunity to serve over the past calendar year and I look forward to serving in this coming year. COUNCILMAN MOORE: I'd simply like to begin by saying thank you to staff and to Council. It's always great to be part of a winning team and I must say '86 has been a lot different from a few of the other years that we went through but I look forward to some great things. I think about a year and a half ago, I was talking with Councilman Samuel earlier, someone coined the phrase, "Let's stop pointing fingers and join hands. " I think this Council has been exemplary of that. It seems there's a lot of joining hands. We've had excellent leadership. I look forward to a fantastic '87. You know, we are talking about the positive, if this crew's stays in tack and with the same attitude of working for the betterment of the City, I can't see Beaumont doing anything but moving forward and ahead. COUNCILMAN SAMUEL: I forgot. Thank you, staff. I love you, too. COUNCILMAN COKINOS: I want to thank the citizens of Beaumont for the privilege of representing you and under the fine leadership of Mayor Meyers I think Beaumont will go forward in a progressive manner and a positive manner and again, I want to thank you very much for the privilege of serving as your City Councilman At Large. COUNCILMAN LEE: Well, I don't have the opportunity to talk about Sunday in the Park for this coming Sunday. In the nine months I have come on, I've had a great opportunity to work with some fine folks, both the staff who have been extremely responsive to everything that I've wanted to know. I've had a good relationship with Councilmen. I've enjoyed that. I'm looking forward to a great 1987 and the reason that I feel like it is going to be a great 1987 is because of some of the things that have already been mentioned before and that is the spirit of unity. Mayor Meyers spoke to the need for volunteerism. I see that being in place right now and I think in 1987, that volunteer effort will be expanded greatly and I am looking forward to a very productive and active year. -307- December 30, 1986 COUNCILMAN BRUMLEY: I've, sort of like David and Nell and Audwin, seen some times where it's real tough to open your eyes on a Tuesday because you knew how bad things were going to be when you came but that's all evolved to what transpired or what I've seen in the last nine months that's been generated in the community. Efforts that will be . . flowers are going to be blooming out in 1987. I see new businesses, expanding, buildings coming up, the physical appearance of the City changing and that's all good and well and I look forward to it in '87; but I think that one of the things that Bob mentioned is going to be probably to me if not the key to '87 and that's the volunteer effort that has been generated in 1986. That's been a key to it. Everyone is seeing and meeting new people to participate with and I see '87 as being the best year, not only because it's our 150th birthday of the City, but the coming about of a lot of hard efforts over several years that were physically being seen by the citizens tends to drive the enthusiasm and the adrenaline once you start seeing positive programs take place. This Council's been a good Council to work with, Maury's been a good mayor to work with and I've enjoyed it and I am looking forward to next year. The staff has been very helpful. They have a lot of enthusiasm that keeps you interested in going so I an looking forward to working with them next year. CITY ATTORNEY: I agree with everybody. I think Councilman Moore touched on what was going through my head and compared to '85, '86 was a fabulous year and I believe '87 is going to be even better. I am looking forward to it. MAYOR MEYERS: I would like to thank the Manager, the Attorney and Council and particularly we have a very diverse Council and I think that's good. I think that to have a group that agrees on everything is perhaps placid at times, not necessarily serving the best interest of the community and I think we all kind of spur the other to perhaps a different point of view at times even if it might be something that we are not in agreement with, I think that that kind of thought is healthy and I again want to thank the citizens who are responding so well to the things that they are asked to help participate in and I am very encouraged about 1987 and encouraged about working with all of you and I feel like we are on the right track and it will be a good year. -000- Mr. Kenneth Britt, 10610 Brenda, addressed Council to say that he had received a letter from Mr. Charles Ross, Director of Sanitation, advising him that City garbage and trash services would no longer be available at his driveway and questioned the elimination of these services as well as the possibility of deletion of other city services, such as fire protection. Mayor Meyers referred Mr. Britt to Director of Public Works, Tom Warner, and asked for a later report to Council. Mr. Mike Belovsky, 6145 Garner, addressed Council to question the City's Policies regarding advertising for job vacancies. -308- December 30, 1986 Councilman Cokinos questioned the status of the Annual Financial Report. It was stated that the report has been delayed while waiting for appraisal of the Pine Street Landfill property by the Jefferson County Appraisal District. -000- There being no further business, the meeting was adjourned. -000- I, Rosemarie Chiappe tta, Secretary in the City Clerk's office, certify that the above is a true copy of the Minutes of the regular City Council session held December 30, 1986. Rosemarie Chiappetta Secretary -309- December 30, 1987 EXCERPT FROM REGULAR u�.CY COUNCIL SESSION HELD DECEMBER 30, 1986 COUNCILMAN COKINOS: Mayor, the City's annual financial report ending in September, 1986, has it been completed? CITY MANAGER: It's being finalized . . . . . . probably next week. COUNCILMAN COKINOS: Well, according to your schedule, Mr. City Manager, this report should have been released yesterday, December 29th, and I've written you several memos as to keep . . . to make sure that this status is kept current and I'm just wondering if, according to your schedule of December 29th, yesterday, it should have been released. We've had memos going, back and forth as far as that status is concerned and I'd just like to ascertain the update financial status of the City in order so the City Council can be able to know where they are and what they can do and I mean . . . It's your schedule, Mr. City Manager, and I'm just_ wondering why it hasn't been presented? CITY MANAGER: I understand, as Mrs. Dunkerley can respond, I understand that she did meet with the Audit Committee of Council and we are waiting for, and it's something that's beyond our control, an appraisal from the Appraisal District to do the final printing. MAYOR MEYERS: The Councilman's question is a good one and last week we met with the Auditors, Councilman, and our question, of course, was the same, just like yours. Betty, would you explain. I think we will probably be about seven days . . . . . . MRS. BETTY DUNKERLEY, DIRECTOR OF FINANCE: Yes, we should have the report . . . . . . MAYOR MEYERS: . . . and explain, because the Councilman's question is appropriate. MRS. DUNKERLEY: We should have the report completed within probably a week and then we have the printing and we plan to present it to Council formally the last Tuesday of January. It'll take approximately ten days to do the printing but the numbers will be complete and be ready for printing within about seven to ten days. MAYOR MEYERS: I think the more important question I'd like you to answer is why we are not meeting the date. EXCERPT FROM REGULAR CITY COUNCIL SESSION HELD DECEMBER 30, 1986 Page 2 MRS. DUNKERLEY: Why? Oh, okay. We were . . . we've been delayed for basically several reasons - one, we are waiting from an appraisal from the Appraisal District on our old Landfill. We should have that number by January 9th. We've proceeded out and made the Journal entry we think is going to be appropriate but we cannot release it until that number comes in and I think that is the only number we are waiting on at this time. MAYOR MEYERS: Peat, Marwick requested . . we requested this of the Appraisal District and they have not come back with the firm number and it's significant enough so that it was their request that they go on, complete everything but hold the final until we receive that number from the Appraisal District. COUNCILMAN COKINOS: Well, I hope you understand. I like to see fresh numbers. Old numbers you can sort of forget them and I know December the 29th was supposed to be the last day of . . . of course, I have these memos that I had written and I was just wondering what the delay was and why wasn't it presented and when will it be presented. MRS. DUNKERLEY: That was our best estimate back in August. We thought we could finish it by then and we think we will still get it to you in a timely manner. At the Mayor's request following the Audit Committee meeting, I did touch base again with the Appraisal District. They are closed for approximately two weeks over the holiday period but they assured me they'd get me my number the first . . . by the end of the first week of January. COUNCILMAN COKINOS: Well, I wasn't aware of all of that, that's the reason I asked the question. MAYOR MEYERS: Right. I think it's a good idea - it triggered something in my mind - that we should take minutes of each Audit meeting. Now, this is our first meeting. After the holiday because it was a week before Christmas and we really should have been saying that to Council today and if minutes were taken, then Councilman Cokincs' question probably wouldn't have needed to be asked and so I think if each Audit Committee meeting, and it's only the holidays that I think have caused that, but then it would automatically be done and we wouldn't even have to remember. COUNCILMAN COKINOS: Thank you. END OF EXCERPT.