HomeMy WebLinkAboutMIN JUNE 10 1997 M 1I N U T IE S d CITY OF B EAR MONT
Lulu L. Smith DAVID W. MOORE, MAYOR Becky Ames, Mayor Pro Tem
Guy N. Goodson CITY COUNCIL MEETING Andrew P. Cokinos
John K. Davis JUNE 10, 1997 Bobbie J. Patterson
Lane Nichols, City Attorney Ray A. Riley, City Manager Patrice Fogarty, City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on June 10, 1997, at the
City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the
following:
OPENING
*Invocation Pledge of Allegiance Roll Call
*Presentations and Recognition
*Public Comment: Persons may speak on scheduled agenda items
*Consent Agenda
Mayor Moore called the meeting to order at 1:34 p.m. The Reverend Danny Waymon, First United
Methodist Church, gave the invocation. Mr. Gene Landry, chairman of the Drug Free Beaumont
Commission, led the pledge of allegiance.
Present at the meeting were: Mayor Moore, Mayor Pro Tern Ames, Councilmembers Smith,
Goodson, Cokinos, Davis, and Patterson. Also, present were Ray A. Riley, City Manager; Lane
Nichols, City Attorney; Patrice Fogarty, City Clerk; and Barbara Liming, Deputy City Clerk.
*Presentations and Recognition - None presented
*Public Comment: Persons may speak on scheduled agenda items
Citizens were invited to comment on the Consent Agenda and Main Agenda items. No one wished
to address these topics.
CONSENT AGENDA
The following consent agenda items were considered:
* Approval of the minutes of the regular meeting held May 27, 1997;
* Confirmation of committee appointments - Resolution No. 97-126
A) Approve an annual contract for the purchase of work uniforms for various City
departments (from Cintas Corporation for an approximate annual expenditure of
$32,106.00) - Resolution No. 97-127
B) Approve the purchase of a facsimile support system from the IBM Corporation of
Beaumont (in the amount of$18,093.00) - Resolution No. 97-128
C) Authorize the purchase of a laboratory equipment sterilizer for use in the Water
Utilities Department, Water Production Department (from Thermal Scientific, Inc. in
the amount of$16,877.70) - Resolution No. 97-129
D) Authorize the acceptance of a sanitary sewer easement for the installation of a
sanitary sewer lift station east of the site of the new Tobe Hahn Post Office (0.011
acre tract located on the north side of Folsom Road at Hillebrandt Bayou from Amoco
Production Company) - Resolution No. 97-130
E) Approve a contract for furnishing all equipment, materials, labor and supplies to
replace and extend fire alarm security systems at various City facilities (from Multi
Media Security Systems in the amount of$22,205.00) - Resolution No. 97-131
F) Approve a grounds maintenance contract for the Fairgrounds located at 2850 Gulf
Street (with Life Resources dba Trust Industries in the amount of $24,645.60) -
Resolution No. 97-132
Councilmember Cokinos moved to approve the Consent Agenda.
Mayor Pro Tern Ames seconded the motion. MOTION PASSED.
Ayes: Mayor Moore, Mayor Pro Tern Ames, Councilmembers
Smith, Goodson, Cokinos, Davis and Patterson
Noes: None
GENERAL BUSINESS
1. Consider approving the purchase of an excavator for use in the Solid Waste
Department.
Councilmember Smith moved to approve Resolution No. 97-133 purchase of a diesel
powered excavator from Mustang Tractor & Equipment Company in the amount of
$228,532 with a guaranteed three year repurchase price of $159,500.
Councilmember Goodson seconded the motion.
MOTION PASSED.
Minutes;6/10/97;Page 2
Ayes: Mayor Moore, Mayor Pro Tern Ames, Councilmembers
Smith, Goodson, Cokinos, Davis and Patterson
Noes: None
2. Consider approving Change Order Number One and Final Payment to Crain
Brothers, Inc. for improvements at the Tyrrell Park Lift Station.
Councilmember Cokinos moved to approve Resolution No. 97-134 authorizing
Change Order Number One in the amount of$3,279.00 to reflect actual quantities
used, increasing the contract by that amount and authorizing Final Payment of
$107,579.00 to Crain Brothers, Inc. Councilmember Patterson seconded the motion.
MOTION PASSED.
Ayes: Mayor Moore, Mayor Pro Tern Ames, Councilmembers
Smith, Goodson, Cokinos, Davis and Patterson
Noes: None
3. Consider authorizing the acquisition of property for the Charlton Pollard
Neighborhood Revitalization Project.
Councilmember Cokinos moved to approve Resolution No. 97-135 authorizing
purchase of Parcels 200, 220, 221, 222, 223, and 224 out of the David Brown Survey
and the east one-half of the adjacent alley, Block 3, Flowers Addition, for the
appraised value of $107,000.00. Mayor Pro Tern Ames seconded the motion.
MOTION PASSED.
Ayes: Mayor Moore, Mayor Pro Tern Ames, Councilmembers
Smith, Goodson, Cokinos, Davis and Patterson
Noes: None
4. Consider authorizing the execution of an architectural services agreement for the
design of a neighborhood fire station to be constructed near the intersection of
Washington Boulevard and Major Drive.
Councilmember Cokinos moved to approve Resolution No. 97-136 authorizing an
architectural services agreement with Steinman &Associates Architects, Inc. for a fee
of 8% of construction costs. Councilmember Goodson seconded the motion.
MOTION PASSED.
Ayes: Mayor Moore, Mayor Pro Tern Ames, Councilmembers
Smith, Goodson, Cokinos, Davis and Patterson
Noes: None
Minutes;6/10/97;Page 3
OTHER BUSINESS
* Review FY 1998-2002 Capital Improvement Program
Finance Director Beverly Hodges reviewed financing of the Capital Improvement Program.
Mrs. Hodges explained that the CIP is divided into General Improvements and Public
Works. General Improvements are more general government facility type improvements and
Public Works consist of street and drainage type improvements. Projects are in three
phases: the Construction Phase--ongoing projects under contract and completely funded,
the Planning and Design Phase--in the process of design and to be funded with current
property tax revenues and the current level of fund balance and debt service over a period
of two years, with the perception that in 1998 and 1999 issues of$6-8 million each year in
bonds or certificates of obligation will fund the activity, with the interest earnings and
reserves in the debt service and no tax increase, and the Proposed Additions Phase--no
funding identified at this time. Mrs. Hodges said the current principal balance outstanding
in debt service is $72 million.
City Engineer J. P. Colbert reviewed the individual projects in the Construction Phase with
information regarding the contractor, cost and anticipated completion dates, the status of
those in the Planning and Design Phase and the Proposed Additions as seen in Exhibit A.
Council comments and questions included concern about added traffic congestion on East
Lucas with completion of Home Depot, safety factors, and the effects on small businesses
with extra traffic emptying into East Lucas. Council asked that these kind of concerns be
addressed in planning and expressed a desire to be business friendly to both new and
existing businesses, but expressed a desire for good traffic flow in all directions.
Councilmember Patterson asked that the last two blocks of Chaisson between Threadneedle
and Harriot be considered for curbing and guttering and asked that projects under
consideration for future programs, the remaining phases of the South Park Relief Project
be placed in the Planning and Design Phase of the five year program and the Virginia Street
Project from Mercantile to Avenue A be placed under Proposed Additions.
Other topics of discussion included necessary time for right-of-way acquisition, no
anticipation of tax increases for the CIP, not moving forward with another Southend Activity
Center if the Melton Y can be rehabilitated to provide for the need in that area,
consideration of a branch library in South Park, adequate lighting, restrooms and safety
measures for the hike and bike trail, TX Dot's involvement in the project, the wetlands, the
critical issue of addressing traffic around Parkdale Mall, if Beaumont is to remain a
progressive city, utilizing Carolyn Chaney, our Washington Assistant, to take advantage of
conversations with Congressman Nick Lampson regarding Concord Road as a high priority,
the expansion of Highway 105 and connection to Concord Road with Highway 105 going
across the Neches River, temporary traffic control at Old Dowlen Road and Highway 105,
and a statement that all Council must work as a team to address the concerns of the whole
Minutes;6/10/97;Page 4
city, knowing that to stay within our tax structure, all desired projects cannot go forward, but
prioritize those most needed with equity consideration for all.
COMMENTS
* Councilmembers comment on various matters
Councilmember Davis reported a complaint of high grass on Bernard Street off Concord and
Ratcliff, announced that a second MBE Workshop to explain bidding procedures will be held
in Council Chambers tomorrow at 1:30 p.m., thanked Kyle Hayes for his leadership and
assistance in planning the workshop, thanked fellow Councilmembers for supporting the
Charlton Pollard Neighborhood Revitalization Program, and complimented Solid Waste
Director John Labrie for his influence in attracting the Solid Waste Association of North
America's (SWANA) annual conference to Beaumont this week with Mayor Moore as
keynote speaker on Wednesday.
Mayor Moore welcomed having a complete Council in attendance today, added comments
about the financial impact of the SWANA conference in Beaumont, as well as the regard
they have for Beaumont in returning this year, spoke of the upcoming budget process, and
a meeting with mayors from Lumberton, Vidor and Port Neches and a realization that
Beaumont is a hub city for this area.
* Public Comment (Persons are limited to 3 minutes)
Mr. Roland Lee Davis, 535 McGovern, addressed Council to request consideration of
restroom facility construction at the Henry Dannenbaum Bus Transfer Center.
Mr. Lynn DeMary, 430 East Elgie, addressed Council to ask that a large mound of dirt and
broken concrete about 8 feet tall and 300 feet long along Giles School property on Chaisson
between Elgie and Church Street be removed before final payment is made to the contractor
for the South Park Drainage Project and reminisced of times when Council was unable to
consider extensions or additions to the Capital Improvement Program because of budget
constraints and said he looks forward to the reality of those approved.
Mrs. Paubla Ydrogo, 1590 Gilbert, addressed Council to complain about the litter created
by those consuming beverages at the Fletcher Mini Park and asked that the park be
patrolled better or bigger signage be displayed regarding litter and drinking in the park.
Councilmember Davis confirmed Mrs. Ydrogo's complaint about trash, litter and beverage
consumption at Fletcher Mini Park and suggested ticketing violators, if necessary.
Minutes;6/10/97; Page 5
Mayor Moore asked the City Manager to investigate installation of some type of restroom
facility at the Henry Dannenbaum Bus Transfer Center in addition to an update of his
previous request for a better shelter from the elements at that site, and requested that a
special effort be made to insure that contractors mowing high grass and removing litter for
the City do a thorough job of cleanup with a possible inspection before payment is made.
EXECUTIVE SESSION
*Executive Session in accordance with Section 551.071 of the Government Code to
discuss contemplated or pending litigation:
Beaumont Police Officers Association v. City of Beaumont
Reginald Sorrell v. City of Beaumont
Marshall Wiltz v. City of Beaumont
Claim of Shonda LeBlanc
Claim of Anthony LeBlanc
There being no further business, the meeting adjourned at 2:44 p.m.
Mayor David W. Moore
Patrice Fogarty, C y Cle
Minutes;6/10/97;Page 6
CITY OF BEAUMONT
791 PUBLIC WORDS
MINE =3 INTEROFFICE MEMORANDUM
May 21, 1997
TO: Ray Riley, City Manager
FROM: Tom Warner, Director of Public Works
SUBJECT: FY 1998-2002 CAPITAL IMPROVEMENT PROGRAM
COMMENTS
The Fiscal Year 1998-2002 Capital Improvement Program separates the Public Works
Improvements into three different phases. These phases are Construction, Planning/Design and
Proposed Additions.
Projects in the Planning/Design and Proposed Additions phases will typically require the
services of an engineering firm. The engineering firm will be responsible for recommending
street alignment, pavement width, and right-of-way requirements. Based on these
recommendations, the City will authorize the engineering firm to complete the preliminary
engineering and final design plans and specifications.
The current status of each project by their respective phase is provided below.
Construction Phase
Royal Street Outfall - Phase I This project is necessary to relieve
drainage problems around the area of Royal Street from MLK Parkway to the
Southern Pacific Railroad tracks. Phase 1,of the project was expedited in
order to relocate the existing facilities away from the proposed improvements
to M.L. King School. The estimated cost of Phase I is $721,00 with
construction approximately 60% complete. The project is anticipated for
completion by September 1997.
South Park Relief - Phase I Phase I of the South Park Relief includes the
construction of the Chaison Street storm sewer trunk line from the Southern
Pacific Railroad right-of-way to Threadneedle and the Brockman Street lateral
from Fonville Avenue to Avenue A. The project also includes the widening
"EXHIBIT A"
To: Ray Riley
From: Tom Warner
Subject: 1998-2002 CEP
Date: May 21, 1997
Page 2 of 4
of Chaison Street by eliminating the open ditches and constructing a concrete
curb and gutter street. As of April 30, construction of Phase I is
approximately 97%complete. The estimated cost of this phase is$3,350,000
and is anticipated to be complete by July 1997.
Twen -Third - Calder to Laurel This project will relieve congestion
at the Twenty-Third and Phelan Boulevard intersection by widening the street
to three lanes. The construction limits of the project were extended north to
Calder and south to Laurel due to the short distances between the
intersections. Construction is anticipated to begin the week of May 19, 1997
at an estimated cost of$390,000. The project completion date is October
1997.
West Lucas The reconstruction of West Lucas to four lanes was necessary
in order to provide an additional north/south corridor. Additionally, a new
section of West Lucas was constructed between Calder Avenue and Phelan
Boulevard. Extensive drainage improvements were also necessary since there
was not an adequate outfall to handle the drainage from the street and
surrounding area along the two-mile project. The estimated cost of the project
is$8,860,000. The project is currently 98% complete and is anticipated to be
finished by July 1997.
Planning/Design
Concord - 1H-10 to Lucas On May 13, 1997, City Council passed a
resolution authorizing the City Manager to execute an agreement for
engineering services with Schaumburg and Polk, Inc. of Beaumont. The
engineering firm will provide the City with the proposed alignment, pavement
width and right-of-way requirements. Upon approval by the City,
authorization to complete the preliminary design and begin final design will
be given to the engineer. It is anticipated that the design of Concord Road will
take approximately eleven months to complete. The cost of engineering
services is $562,000 and the estimated cost of construction is$7,000,000.
Eleventh Street - Washington to Fannett This is the only section of
Eleventh Street that is not four lanes. The Eleventh Street project provides for
the reconstruction of the roadway to a concrete curb and gutter street.
Authorization for the City Manager to execute an agreement for engineering
services will be presented to City Council on May 27, 1997. The engineering
firm of Mark Whiteley and Associates,Inc. anticipates completion of the final
design by September 1997 at a'cost of$130,000. Construction is estimated
to cost$1,500,000 and will begin in October 1997.
To: Ray Riley
From: Tom Warner
Subject: 1998-2002 CEP
Date: May 21, 1997
Page 3 of 4
Folsom Road - Crow to Dowlen Folsom is currently two
lanes with ditches from Crow to Dowlen. Recent commercial development
in the area of Parkdale Mall necessitates the widening of Folsom to a four-lane
concrete curb and gutter street. On May 27, 1997, staff will request City
Council authorization for the City Manager to execute an agreement for
engineering services with Carroll and Blackman,Inc. The fee for engineering
services is $155,000 and is anticipated for completion by September 1997.
Construction is anticipated to begin in October 1997 at a cost of$1,500,000.
Neches River Hike and Bike Trail This project has been selected to
receive federal funding from the Statewide Transportation Enhancement
Program through the Texas Department of Transportation (TxDOT). The
trail will be constructed from Riverfront Park to the Collier's Ferry
Recreational Area and Nature Preserve. Eighty (80)percent of the estimated
$3,000,000 east will be funded by TxDOT. Authorization for the City
Manager to execute an agreement with TxDOT will be presented to City
Council on May 27, 1997. Upon execution of the agreement by both parties,
the City will begin preparing Request for Proposals for Engineering Services
in accordance with TxDOT requirements.
Proposed Additions
Caldwood Outfall This project will relieve street flooding in the
Caldwood Addition. Phase I of the project included the installation of the
trunk line and the reconstruction of East Caldwood. Work was completed on
this phase in 1991 at a cost of$970,000. The last phase of the project includes
the installation of laterals, inlets and the reconstruction of eight streets. The
estimated cost of the remaining work is $3,000,000. Selection of an
engineering firm to complete the preliminary engineering and final design will
be required before the project may proceed further. It is anticipated that the
final design will take six months to complete.
Folsom - Dowlen to Maior The continuation of a new roadway from
Dowlen to Major will provide a needed connection in the vicinity of Parkdale
Mall. The construction of this roadway will provide relief from the current
and future levels of traffic demand. A major portion of the right-of-way in
this section is currently being held by Jefferson County Drainage District#6
(DD#6) for the City. The preliminary engineering and final design is
anticipated to take eight months to complete after selection of the engineer.
The estimated cost of the project is$3,000,000.
To: Ray Riley
From: Tom Warner
Subject: 1998-2002 CIP
Date: M?y 21, 1997
Page 4 of 4
Moore Street Relief The Moore Street drainage area is located within the
southeast quadrant of the City. The lack of roadside ditches, inadequate
capacity of the existing system and large paved areas at Lamar University
contribute to flooding conditions during heavy rainfalls. Proposed
improvements include the construction of storm sewers, the removal of a
restriction at the LNVA Canal, the installation of a box culvert crossing
Highland Avenue and modification to existing inlets. The preliminary
engineering has been completed. Feral design is anticipated to take six months
to complete. The estimated cost of construction is$3,700,000.
Old Dowlen - SH 105 Connector Increased development in the
Parkdale Mall area has placed a high traffic demand on Old Dowlen from
Dowlen to SH 105. Due to the close proximity with US 69, the signalization
of the Old Dowlen and SH 105 intersection is not practicable without major
modifications to both roadways. This project would result in the relocation of
the intersection to the west. The selection of an engineer will be required in
order to complete the preliminary engineering and final design. The
engineering is anticipated to take eight months to complete. The cost to
relocate a section of the existing roadway and construction of a new roadway
is estimated to cost$2,000,000.
Prince Street Outfall The Prince Street drainage area covers approximately
1,350 acres. The area is bounded roughly by East Lucas on the north, Pine
Street on the East,Maple Avenue on the south and Concord Road on the west.
Although the preliminary engineering has been completed, final design has
been placed on hold due to the potential impact that the Concord Road Project
will have on the drainage area. An update on this project will be provided
after the drainage plans for Concord Road have been completed.
Walden - IH 10 to Major Extensive development in this area
necessitates the widening of Walden Road between IH 10 and Major Drive.
Preliminary engineering and final design is anticipated to take one year to
complete after selection of the engineer. The pavement width and right-of-
way requirements will be determined by the engineer with input from City
staff. The estimated construction cost is$5,000,000.
Tom Warner