HomeMy WebLinkAboutPACKET MAY 18 2004 '10 L: J
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MAY b8, 2004 1:30 P.M.
AGENDA
CALL TO ORDER
Invocation Pledge Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1-4/Consent
Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider approving a request for the abandonment of two 10' x 214.44' utility
casements along the east and west sides of Blackmon Lane Professional Plaza, a
27' private street
2. Consider approving a contract for an addition to and refurbishing of the Lab
Building at the Wastewater Treatment Plant
3. Consider approving a bid for the purchase and installation of one (1) belt filter
press for use in the Water Reclamation Plant
4. Consider authorizing the City Manager to increase the Barscreen Area and Belt
Press Conveyor Improvements Project amount for"extra work"
COMMENTS
Councih-nembers/City Manager comment on various matters
Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
1
May 18,2004
Consider approving a request for the abandonment of two 10' x 214.44'utility easements along
the east and west sides of Blackmon Lane Professional Plaza, a 27'private street
I
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City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Stephen C. Richardson, Planning Manager
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 7, 2004
REQUESTED ACTION: Council consider a request for the abandonment of two 10'x 214.44'
utility easements along the east and west sides of Blackmon Lane
Professional Plaza, a 27'private street.
RECOMMENDATION
The Administration recommends approval of a request for the abandonment of two 10' x 214.44'
utility easements along the east and west sides of Blackmon Lane Professional Plaza, a 27' private
street.
BACKGROUND
American Builders is requesting the abandonment oftwo 10'x 214.44'utility easements along the east
and west sides of a 27'wide private street in the Blackmon Lane Professional Plaza Addition.
This property was originally platted with four lots served by the private street. One building was built
on Lot 1. It is now the desire of Dr. Richard Weaver, the property owner, to construct a 7,115 sq.
ft. building across the north end of the property, thus necessitating the abandonment of the utility
easements.
Currently,there is a 2"water line in the easement on Lot 3 and a 6" sanitary sewer line and manhole
in the easement on Lot 4. The lines have been relocated with approval by the Water Utilities
Division.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
At a Regular Meeting held January 26, 2004, the Planning Commission voted 7:0 to approve a
request for the abandonment of two 10'x 214.44'utility easements along the east and west sides of
Blackmon Lane Professional Plaza, a 27'private street, subject to the property owner rectifying the
water and sewer services to the satisfaction of the Water Utilities Division.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
Planning Commission, City Manager, Public Works Director and the Planning Manager.
ORDINANCE NO.
ENTITLED AN ORDINANCE ABANDONING TWO (2) 10' X
214.44' UTILITY EASEMENTS ALONG THE EAST AND
WEST SIDES OF BLACKMON LANE, A 27' PRIVATE
STREET, PROFESSIONAL PLAZA, BEAUMONT,
JEFFERSON COUNTY, TEXAS.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT two (2) 10' x 214.44' utility easements along the east and west sides of Blackmon
Lane, a 27' private street, Professional Plaza, as shown below and on Exhibit"A" attached
hereto are hereby abandoned.
Easement 1: Being a 10' x 214.76' utility easement
beginning at the southeast corner of Lot 3,
Blackmon Lane Professional Plaza and
extending in a northerly direction 214.76' to
the northeast corner of said Lot 3, City of
Beaumont, Jefferson County, Texas,
containing 0.049 acres, more or less.
Easement 2: Being a 10' x 214.69' utility easement
beginning at the southwest corner of Lot 4,
Blackmon Lane Professional Plaza and
extending in a northerly direction 214.69' to
the northwest corner of said Lot 4, City of
Beaumont, Jefferson County, Texas,
containing 0.049 acres, more or less.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of May,
2004.
- Mayor Evelyn M. Lord -
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2
May 18, 2004
Consider approving a contract for an addition to and refurbishing of the Lab Building at the
Wastewater Treatment Plant
Cit y of Beaumont
�•
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joseph G. Majdalani, Water Utilities Manager
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 3,2004
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute a
contract for the City of Beaumont Proposed Lab Building Addition at the
Wastewater Treatment Plant
RECOMMENDATION
Administration recommends approval of a contract with Placo,Ltd.,Lumberton, Texas, in the amount of
272,837.89 to furnish and install a new pre-engineered metal lab building,furnish and install new powder
coated steel casework/cabinetry,relocate and reconnect equipment from existing lab building to the new one,
refurbish the existing lab building,and dispose of all waste material generated during construction.
BACKGROUND
The existing lab building at the wastewater treatment plant was built in 1971 has deteriorated and no longer
meets Texas Commission on Environmental Quality requirements. The primary goals of the project are to
install a new lab building with new equipment to meet state and federal requirements,and to refurbish the
existing lab building so it can be utilized for offices and training.
BUDGETARYIMPACT
Funds for the project are available in the Capital Improvement Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager,Public Works Director, and Water Utilities Manager.
WUaccessrdAgendaLabBuildingSewerPlant.wpd
May 3,2004
Bid Tabulation
CITY OF BEAUMONT
REBID PROPOSED LAB WELDING ADDITION
WASTEWATER TREATMENT PLANT
DATE&TIME: THURSDAY,APRIL 8,2004 AT 2:00 PM
BIDDERS
PREMIUM
CONSTRUCTION,
PLACO,LTD. ALLCO,LTD. INC.
LUMBERTON,TX BEAUMONT,TX BEAUMONT,TX
item Description OuanL Units
BASE BID
MOBILIZATION cost, including Insurance, worker compensation 1 LS $7,500.00 $9,200.00 $5,400.00
coverage b moving equipment to project area,all in strict accordance with
plans&specifications;NOT TO EXCEED 3%OF THE TOTAL PROJECT
BID for,
2. PHASE I IMPROVEMENTS constructed complete in place, new 1 LS $174,067.45 $224,569.00 $234,598.00
Lab Building addition,including site preparation,excavation,fill,reinforced
concrete foundaborJOoor slab, preengineered metal building with brick
veneer walls,galvanized standing seam metal roof,roof gutters,downspouts,
drain lines to existing storm sewer, windows, doors. drywall, suspended
acoustic ceiling,flooring, insulation, painting, air conditioning and heating
system,plumbing,fixtures,lighting and electrical service;sidewalks;and site
wok including,site grading,seeding and fertilizing;all in accordance with
plans and specifications for,
3. PHASE I CASEWORK/EQUIPMENT furnished and installed 1 LS $90,992.83 $65,804.00 $80,846.00
complete in place, including all labor, materials, tools and equipment
necessary for five Installation of the new PHENOLIC casewotkicabinetry
Including counter tops,doors,fixtures.electrical outlets,drawers,door and
drawer pools, vend hood. fume hoods. sinks eyelloce wash; all in strict
accordance with the plans and specifications for
4.PHASE 11 IMPROVEMENTS including furnishing all labor, 1 LS $11,390.87 $3,216.00 $15,035.00
materials,tools,and equipment necessary to remove,relocate and reconnect
all equipment not moved by City personnel including R.O.water system,
vacuum pump,LP Gas bottle,and refrigerators;and removing and disposing
of old casework/cabinetry,sinks,lab equipment,vent hoods,fume hoods and
all appurtenances including gas and vacuum fines,electrical conduits from
the existing laboratory;all In strict accordance with plans and specifications
for
5.PHASE III IMPROVEMENTS including furnishing all labor, 1 LS $18,654.35 $13,061.00 $26,808.00
materials,tads,and equipment necessary to construct new partition wall and
storage closet in the existing lab room Including doors and doors hardware,
cut opening between existing and new building; surface preparation and
repainting or all painted surfaces In the existing lab room;installation of new
file flooring in the existing lab room;installation of new suspended acoustic
ceiling and light fixtures in the existing lab room;and replacing the existing
floor tiles In passage way 120 to match the files in passage way 112;all in
strict accordance with the plans and specifications for.
TOTAL BASE BID ITEMS $302,605.50 $315,850.00 $362,687.00
DEDUCTIVE ALTERNATE BID ITEM
I. PHASE 1 CASEWORKIEQUIPMENT fumished and installed 1 LS $61,225.22 $39,915.00 $66,486.00
complete In place. Including all labor, materials, tools and equipment
necessary for the installation of the new POWDER COATED STEEL
caseworldcabinetry including counter tops,doors,fixtures,electrical outlets,
drawers, door and drawer pools, vent hood, fume hoods, sinks eyelfaoe
wash;all in strict accordance with the plans and specifications for,
TOTAL BASE BID ITEMS 1,2,4,5,and ALTERNATE BID ITEM 1 $272,837.89 $289,961.00 $348,327.00
Bid Bond 5% 5% 590
Corporate Resolution YES NO YES
Information Required of Bidder YES YES YES
Minority Business Utilization Commitment I NO I YES NO
Schedule C(MBE Participation) NO YES NO
The Bid Proposals submitted have been reviewed,and to the best of my knowledge this is an accurate tabulation of the Bids received.
BY: DATE: 'iL'/6-O�
Schaumburg Polk,Inc.
BEWMONT11055%RE-BidMTab 1orI CONSULTING ENGINEERS
3
May 18, 2004
Consider approving a bid for the purchase and installation of one (1)belt filter press for use in the
Water Reclamation Plant
0J2---
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 4, 2004
REQUESTED ACTION: Council approval to award a bid for the purchase and installation of
one (1) belt filter press for use in the Water Reclamation Plant.
RECOIVEN4ENDATION
Administration recommends award of a bid for the purchase and installation of one(1) belt filter
press in the amount of$202,233 to Textile Engineering of Humble, Texas.
BACKGROUND
The belt filter press specified in the bid will be installed at the Water Reclamation Plant to process
and dispose of biosolids. The biosolids are mixed with a polymer and processed through the belt
filter press. The press carries the mixture along a 2.2 meter wide conveyor belt, dewatering the
biosolids by applying pressure between a series of rollers and belts. The resulting dried solids
are loaded via conveyor belt into trucks for proper disposal. The plant processes over 3,000
metric tons of biosolids annually.
Initially the new unit will primarily handle the accumulated sludge being removed from the two
(2) 15 acre aeration ponds at the plant via the dredging unit approved for purchase by Council on
March 23, 2004. Thereafter, this unit will be used in conjunction with two (2) smaller(1.2 meters
each) belt press units purchased and installed in 2000 and 2001. Three (3) presses will more
efficiently handle normal biosolid loads, and will minimize wear on the machines.
Bid notices were provided to sixteen(16) vendors, with four (4) responding with bids. The bids
received are as follow:
Purchase of One(1)Belt Filter Press
May 4, 2004
Page 2
Vendor Mfgr. and:NtodeY'Bid Completion Time Bid Amount
Textile Engineering Textile Dura Press 2.2M 65 days $202,233
Humble, Texas
Ashbrook Corporation Ashbrook Klampress 2.2M 84-98 days $253,908
Houston, Texas
Placo, LTD. 2.2M Roediger BFP 120 days $268,907
Lumberton, Texas
Allco, LTD. 2.2M Roediger BP22 90 days $270,200
Beaumont, Texas
The unit bid by Textile Engineering carries a workmanship and materials warranty of one(1)year
from the start-up date. The installation is to be completed within 65 days. The awarded
contractor is performing the entire installation, therefore none of the work will be sub-contracted.
BUDGETARY IMPACT
Funds are available for this expenditure in the Water Utilities Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director and Public Works Director.
4
May 18, 2004
Consider authorizing the City Manager to increase the Barscreen Area and Belt Press Conveyor
Improvements Project amount for"extra work"
.�r
City o f Beaumont
� - ' EL
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joseph G. Majdalani, Water Utilities Manager
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 3, 2004
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
increase the Barscreen Area and Belt Press Conveyor Improvements
Project amount for "extra work."
RECOMMENDATION
Administration recommends approval of increasing the Barscreen Area and Belt Press Conveyor
Improvements Project amount by$41,138 to install a total of 40 mils chemical resistant liner in the
pit below the barscreen equipment to cover approximately 3400 square feet of deteriorated concrete
surface area in order to minimize additional corrosion.
BACKGROUND
The interior walls of the existing pit below the barscreen equipment at the Wastewater Treatment
Plant built in the early 1950's have deteriorated and require major rehabilitation. The primary
goals of the project are to restore the structural integrity of the structure, stop the deterioration of
its walls, and prolong its life. Restoring the structural integrity of the walls of the main pump
station will help provide customers with uninterrupted and adequate service.
BUDGETARY IMPACT
Funds for the project are available in the Capital Improvement Funds.
PREVIOUS ACTION
Resolution 03-172 in the amount of 833,786 was passed by City Council on August 19, 2003.
Change Order No. 1 in the amount of$163,626 was approved by City Council on April 20, 2004.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, and Water Utilities Manager.
wUAgendaItemforAllcoChangeOrder2Barscreen.wpd
May 3,2004
APPROVAL OF CONTRACT CHANGE
Change Order No.2
Date:April 16,2004
Project: City of Beaumont
Barscreen Area and Belt Press Conveyor Improvements
Owner: City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor: Allco,Inc.
P.O.Box 3684
Beaumont,Texas 77704
To the Owner: Approval of the following contract change is requested
Reason for Change:To increase the contract amount for"extra work"performed by the Contractor to install a total
of 40 mils chemical resistant liner in the pit below the barscreen equipment to cover approximately 3400 square feet
of deteriorated concrete surface area.
ORIGINAL CONTRACT AMOUNT $833,786.
CHANGE ORDER NO.1 $163,626.
THIS CHANGE ORDER:
Description Net Change
Install a total of 40 mils of protective coating over 3400
square feet of concrete surface area + 41,138.
TOTAL AMOUNT OF THIS CHANGE ORDER: 4$ 1,138.
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: $1,038,550.
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change
Order represents full compensation for all increases and decreases in the cost of and the time required to perform the
entire work under Contract arising directly or indirectly from this Change Order and all previous Change Orders.
Acceptance of this waver constitutes an agreement between Owner and Contractor that the Change Order represents
an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a
claim on this Change Order after it is properly executed."
Recommended By: Approved By: Accepted By:
)AV
lJoseph G.Majdalam,P.E. City of Beaumont Allco,Inc.
Water Utilities Manager Owner Contractor
Date:_ Date: Date:
ci-tty o Beaumont
REGULAR ME=NG DIFTTiE C,a"Y (COUNCIL
COUNCffL CHAMBERS MAY 1189 2004 X30 ?.M.
COI\\J,SEN7 AGENDA
Approval of minutes
q Confirmation of comn-dttee appointments
A) Authorize the City Manager to execute the Vacation of a Utility Easement
B) Authorize the acceptance of two (2) ten foot (10') wide Sanitary Sewer Easements along
State Highway 105 at Major Drive to serve the new Jack in the Box Restaurant
C) Authorize the acceptance of two (2) drainage casements off of Twenty-Fourth Street
D) Authorize the City Manager to execute a Supplemental Utility Agreement related to the
FM 364 Major Drive Improvement Project
E) Authorize the acceptance of two (2) water line easements for Christus St. Elizabeth
Hospital
F) Authorize the allocation of$10,000 from 2003 HOME funds to Stone Way Limited
Partnership to assist with architectural and engineering costs associated with the
construction of a 104-unit apartment complex at 1650 East Lucas Drive
G) Approve the purchase of twelve (12) mobile video systems to be used by the Police
Department
A
, f City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 10, 2004
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
execute a Vacation of Utility Easement.
RECOMMENDATION
Administration recommends the City Manager be authorized to execute the above named Vacation
of Utility Easement.
BACKGROUND
In April, 2004, Billy T. Rand and B. T. Rand Oil Company, in error, granted a Utility Easement
for property off State Highway 105 to the City of Beaumont and Jack in the Box Eastern Division
L. P. Although the Easement document has been recorded (FC # 2004013411) at the Jefferson
County Courthouse, the easement's conveyance to the City was without the City's approval or
acceptance and was never signed by any City representative. Two (2) Sanitary Sewer Easements
are being proposed, separate from this Vacation, to Council in lieu of the Utility Easement.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
\engjack_easement_vacation-ib.wpd
10 May 2004
I
SUBJECT
VACATION OF UTILITY ! \'
EASEMENT JAM s PALMETTO
YUCCA DR.
LACC UI L v
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OUT OF LOT 2, RAND ADDITION ERE w
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(STATE HIGHWAY 105) �o CLAY /
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JOYCE JULIE 3QIDGE
AAhhCC L.
6 4 �JP PS
LOCATION MAP
LEGEND N.T,s.
SUBJECT PROPERTY
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? `I 0.0459 ACRE OF LAND 0.0344 ACRE OF LAND PART
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RAND ADDITION RAND ADDITION
j JEFFERSON COUNTY, TEXAS i JEFFERSON COUNTY, TEXAS
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City of Beaumont
M EL~ Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 4, 2004
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of two (2)
ten foot(10') wide Sanitary Sewer Easements along State Highway
105 at Major Drive to serve the new Jack in the Box Restaurant.
RECOMMENDATION
The property owners listed below have agreed to convey the following sanitary sewer easements
to the City of Beaumont:
1. One (1) ten foot (10') wide Sanitary Sewer Easement -
0.0344 acre tract out of Tract 2-13, Replat of Lot 2, Rand Addition
and located along the north side of State Highway 105
Owner: Jack In The Box, Eastern Division, L.P.
2. One (1) ten foot (10') wide Sanitary Sewer Easement -
0.0459 acre tract out of Lot 1, Rand Addition and located along the
intersection of State Highway 105 and Major Drive
Owner: Billy T. Rand and B. T. Rand Oil Company
Administration recommends acceptance of the easements.
BACKGROUND
The easements are to be used to provide sewer service to the new Jack in the Box Restaurant.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
None.
I
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
engjack_easement-ib.wpd
May 4,2004
I
2-10' SANITARY SEWER SUBJECT
EASEMENT
J M S � ALME7T❑
V
VP
YUCCA DR,
OUT OF LOT 1 AND TRACT 2-13, LaC uI E 9
BIRCH
RAND ADDITION ;cr ,RErHO N`'
W NDE- ti �Q GZ P9
(STATE HIGHWAY 105 AND ML z PIN➢❑ �J�ApNQ ��P9aO
MAJOR DRIVE)
PF S� o Z
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W�NDEMERE 105 G~
OWNERS:
LOT 1— BILLY T. RAND AND Z cq o� CLAY
B.T. RAND OIL COMPANY U
Ljj J W z ~
TRACT 2-8— JACK IN THE BOX, JOYCE JU
IE 3QI GE `P� �P
EASTERN DIVISION, L.P.
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LOCATION MAP
LEGEND N.T,S,
® SUBJECT PROPERTY
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RAND ADDITION RAND ADDMON
JEFFERSON COUNTY, TEXAS JEFFERSON COUNTY, TEXAS
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City o f Beaumont
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Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 4, 2004
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of two (2)
drainage easements off of Twenty-Fourth Street.
RECOMMENDATION
The owners listed below have agreed to convey the following seven and one-half foot (7.5')
drainage easements to the City of Beaumont:
1. seven and one-half foot (7.5') easement [for a distance of 120 feet] out of
and a part of Lot 27, Block15 of Calder Place
Address: 59024 1h Street
Owners: Andrew R. Hemmings and Lisa K. Hemmings
2. seven and one-half foot (7.5') easement [for a distance of 120 feet] out of
and a part of Lot 26, Block15 of Calder Place
Address: 580 24`" Street
Owners: Joseph Frank Delage, Jr. and Patsy Lou Delage
Administration recommends acceptance of the easements.
BACKGROUND
The proposed drainage easements are for the installation of an underground 24" to 36" pipe to tie
into an existing box culvert located on the above properties and will allow for the alleviation of
drainage problems in the area.
BUDGETARY IMPACT
None.
I
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
\engdrainage 24th-ib.wpd
4 May 2004
I
2-7.5' DRAINAGE EASEMENTS SUBJECT
OUT OF ON
LOTS 27 AND 26, BLOCK 15 HARRISON
CALDER PLACE ADDITION
NOR
(580 AND 580 24TH STREET)
SCOTCH I or
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OWNERS BROAD WAY�,
LOT 27-ANDREW R. HEMMINGS I i RH
AND LISA K. HEMMINGS w
LIB
LOT 26- JOSEPH FRANK � LAUREL
DELAGE, JR. AND PATSY LOU ° ° HOLLAND
DELAGE
LOCATION MAP
LEGEND N.T.S.
® SUBJECT PROPERTY
7.5'
An
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' 120'
120'
7.5' # # 1
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City of Beaumont
: Council Agenda Item -
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 10, 2004
REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to
execute the Supplemental Utility Agreement Number 1 Reservation
of Right of Future Relocation for the City of Beaumont Water
Utilities Department on the FM 364 Major Drive Improvement
Project.
RECOMMENDATION
Administration recommends the City Manager be authorized to execute the Supplemental Utility
Agreement.
BACKGROUND
This special utility agreement (Supplemental Utility Agreement Number 1 Reservation of Right
of Future Relocation) with the State will assure that, if future highway improvements to
FM364/Major Drive are necessary, the State will participate in the reimbursement for utility
adjustments, removals or relocations.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
On September 9, 2003, Beaumont City Council approved the execution of Form D-15-24A, the
Utility Joint Use Agreement for the City of Beaumont Water Utilities Department(Res. #03-188).
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
\engh2o supplemental-agreement-ib
10 May 2004
I
Texas Department of Transportation
Special Utility Agreement
Page I of 2 12-02
SUPPLEMENTAL UTILITY AGREEMENT NUMBER 1
RESERVATION OF RIGHT OF FUTURE RELOCATION
Agreement No. U 1-4023
County: Jefferson Federal Project No.: ROW CSJ No.: 0786-01-064
Highway No.: F.M. 364 Contract No.:
This Supplemental Agreement by and between the State of Texas, acting by and through
the Texas Transportation Commission, ("State"), and The City of Beaumont,
("Owner"), acting by and through its duly authorized representative, shall be effective on
the date of approval and execution by and on behalf of the State.
WHEREAS, the State has deemed it necessary to make certain highway improvements
generally described as follows: On Farm to Market Road 364, located from State
Highway 124 in Jefferson County to State Highway 105 in Jefferson County, and such
improvements require adjusting, removing or relocating Owner's facilities;
WHEREAS, the State will participate in the costs of adjusting, removing or relocating
certain of Owner's facilities to the extent as may be eligible for State participation;
WHEREAS, Owner possesses a property interest located within the confines of the
State's highway facility, proof of said property interest is attached to this Agreement as
"Attachment A";
WHEREAS, immediate public need necessitates beginning said highway improvements
in such a manner that Owner cannot timely acquire a replacement property interest for
the relocation of its facilities.
NOW, THEREFORE, in consideration of the covenants and agreements herein
contained, the parties mutually agree as follows:
The Owner agrees to relocate those facilities in conflict with the highway improvements
at the State's expense to the limits allowed by law, and agrees to furnish the State with
such plans, sketches, and specifications necessary to document such relocation. Said
relocation shall be in an area within the highway right of way designated by the State as
appropriate for Owner's facilities.
The State agrees that by virtue of Owner's property interest, statutory authority and its
inability to acquire an appropriate replacement property interest, that Owner shall,
subsequent to the adjustment or relocation as set out above, continue to possess the right
to the relocation of its facilities at State's expense should there be future highway
improvements requiring the adjustment, removal or relocation of Owner's facilities. The
State additionally agrees that Owner retains its current property interest located within
the State right of way. As a result of Owner's continued property interest, Owner agrees
to execute a Joint Use Agreement with the State.
I
Texas Department of Transportation
Special Utility Agreement
Page 2 of 2 12-02
The State agrees to participate in the cost of future adjustments, removals or relocations
to the extent made necessary by a future improvement to the highway facility by the
State. Said future relocation shall consist of an adjustment or relocation into an area
deemed by the State as appropriate for Owner's facilities. At the request of Owner at the
time of the relocation or adjustment, if any, this future participation may include the
relocation or adjustment of the facility to an area outside of the highway right of way.
The area of relocation will be acquired at State expense. This relocation will be to an
area of comparable size to Owner's current property interest, and Owner agrees to
quitclaim its current interest upon purchase of the new interest.
Participation by the State in actual costs incurred by Owner for any future adjustment,
removal or relocation of its utility facilities shall be in accordance with the laws of the
State of Texas applicable at the time of the fixture adjustment, removal or relocation.
This provision is not intended to limit the State's participation in possible future
relocations but is intended to ensure that such participation is in accordance with
applicable laws.
This Agreement shall terminate in the event that Owner no longer holds record title or an
easement interest in the property that is the subject of this agreement.
Except as expressly provided herein, Owner and the State, by execution of this
agreement, do not waive or relinquish any rights they may have under the law.
The signatories to this agreement warrant that each has the authority to enter into this
agreement on behalf of the party represented.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures.
Owner: Citv of Beaumont EXECUTION RECOMMENDED:
Utility Name
By:
Authorized Signature District Engineer,Texas Department of Transportation
Beaumont District
Title: THE STATE OF TEXAS
Certified as being executed for the purpose and effect of
activating and/or carrying out the orders,established
policies or work programs heretofore approved and
Date:
authorized by the Texas Transportation Commission.
By:
Director,Right of way Division
Date:
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E
...... City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 10, 2004
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of two (2)
water line easements at Christus St. Elizabeth Hospital on North
Street.
RECOMMENDATION
Christus Health Southeast Texas (the owner of the properties listed below) has agreed to convey
the following water line easements to the City of Beaumont:
1. 10' wide water line easement -
0.1954 acre tract out of Lots 30 and 31, J. B. Langham Estate Subdivision
between Harrison and North Streets
2. 10' wide water line easement -
0.1250 acre tract out of Lot 31, J. B. Langham Estate Subdivision at North
and Eleventh Streets
Administration recommends acceptance of the easements.
BACKGROUND
The water line easements are to be used specifically to accommodate St. Elizabeth Hospital
facilities.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
I
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
\engh2o_st-e-ib.wpd
10 May 2004
I
SUBJECT
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EASEMENTS A f x
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OUT OF ia
LOTS 30 AND 31, J.B. N �' ° = OCTO
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SUBDIVISION T HAZEL j
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OWNER: 2�S Co �I SOUTH
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LEGEND LOCATION MAP
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CHRISTUS HEALTH 0. P. R. J. C. j
SOUTHEAST TEXAS
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ABSTRACT No. S_
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I
F
City of Beaumont
Council Agenda Item
� c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Janett Lewis,Housing Manag't
MEETING DATE: May 18,2004
AGENDA MEMO DATE: May 10, 2004
REQUESTED ACTION: Council consider allocating $10,000 from 2003 HOME funds to Stone Way
Limited Partnership to assist with architectural and engineering costs associated
with the construction ofan 104-unit apartment complex at 1650 East Lucas Drive,
conditioned upon the organization receiving a 2004 allocation from the Texas
Department of Housing and Community Affairs for this project.
RECOMMENDATION
The Administration recommends allocating$10,000 from 2003 HOME funds to Stone Way Limited Partnership
to assist with architectural and engineering costs associated with the construction of an 104-unit apartment complex
at 1650 East Lucas Drive. A subsequent contract will be wholly conditioned upon the organization receiving a
2004 allocation from the Texas Department of Housing and Community Affairs for this project.
BACKGROUND `
Stone Way Limited Partnership is seeking low income housing tax credits from the Texas Department of Housing
and Community Affairs for a townhome development it proposes to build at 1650 East Lucas Drive. The
development will encompass 27 acres and will be comprised of a community center,residential activity areas and
104 townhome units.
BUDGETARY IMPACT
Funds are available from 2003 HOME funds.
PREVIOUS ACTION
On January 20, 2004, City Council issued a Resolution supporting Stone Way Limited Partnership's efforts to
receive a 2004 allocation from the Texas Department of Housing and Community Affairs for this project.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager,Public Works Director,Planning Manager and Housing Manager
I
G
WO-ftr. Cat of Beaumont
Council Agenda Item
M EL TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED: Tom Scofield, Chief of Police
MEETING DATE: May 18, 2004
AGENDA MEMO DATE: May 5, 2004
REQUESTED ACTION: Council approval of a resolution authorizing the Police Department
to purchase twelve (12)mobile video systems from Mobile Vision
at a total cost of$ 33,000.
RECOMMENDATION
Administration recommends approval of the purchase of twelve (12)mobile video systems.
BACKGROUND
The Police Department was awarded 45 mobile video systems in 2003 through a grant pursuant
to the new racial profiling law( Senate bill 1074/Article 2.131 of the Texas Code of Criminal
Procedure). The requested units are replacing older units that are unreliable and are no longer
cost effective to repair. These units will be installed in Traffic, Canine and Street Crimes units.
Mobile Vision has the current state contract for mobile video systems and the $2,750 cost per unit
is the contract price.
BUDGETARY IMPACT
Funds are available in the Local Law Enforcement Block Grant account.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Chief of Police.
APPROVAL OF CONTRACT CHANGE
Change Order No. 2
Date: April 16, 2004
Project: City of Beaumont
Barscreen Area and Belt Press Conveyor Improvements
Owner: City of Beaumont
P.O.Box 3827
Beaumont,Texas 77704
Contractor: Allco,Inc.
P.O.Box 3684
Beaumont,Texas 77704
To the Owner: Approval of the following contract change is requested
Reason for Change:To increase the contract amount for"extra work"performed by the Contractor to install a total
of 40 mils chemical resistant liner in the pit below the barscreen equipment to cover approximately 3400 square feet
of deteriorated concrete surface area.
ORIGINAL CONTRACT AMOUNT $833,786.
CHANGE ORDER NO. 1 $ 163,626.
THIS CHANGE ORDER:
DescriRtion Net Chance
Install a total of 40 mils of protective coating over 3400
square feet of concrete surface area + 41,138.
TOTAL AMOUNT OF THIS CHANGE ORDER: 4�, 1,138•
TOTAL REVISED CONTRACT AMOUNT INCLUDING
THIS CHANGE ORDER: $1,038,550.
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change
Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the
entire work under Contract arising directly or indirectly from this Change Order and all previous Change Orders.
Acceptance of this waver constitutes an agreement between Owner and Contractor that the Change Order represents
an all inclusive,mutually agreed upon adjustment to the Contract, and that Contractor will waive all rights to file a
claim on this Change Order after it is properly executed."
Recommended By: i Approved By: Accepted By:
Joseph G. Majdalam,P.E. City of Beaumont Allco,Inc.
Water Utilities Manager Owner Contractor
Date: Date: Date: