HomeMy WebLinkAboutRES 86-038 R E S O L U T I O N
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to execute
a Litter Enforcement Program Contract with the State Department of
Highways and Public Transportation in the form attached hereto as
Exhibit "A" .
PASSED BY THE CITY COUNCIL of the City of Beaumont this
the day of 1986.
Mayor -
LITTER ENFORCEMENT PROGRAM CONTRACT GUIDELINES
Attached is the Litter Enforcement Program Contract.
Project Name: Litter Enforcement Program Contract
Description: To implement an incentive program to increase enforcement of existing
litter laws by entering into a contractual agreement with municipalities
to reimburse law enforcement agencies for citations issued on State High-
way Right-of-Way.
Goals: To reduce the rate of litter through public awareness of stricter litter law
enforcement.
Amount of Reimbursement per Citation - $20.00
Basis to determine total amount of yearly contract with municipality will be by population.
Population Categories Amount of Contract No. of Tickets
100,000 and Above $50,000 2500
75,000 - 99,999 $37,500 1875
50,000 - 74,999 $25,000 1250
25,000 - 49,999 $12,500 625
10,000 - 24,999 $ 5,000 250
9,999 and Below $ 2,500 125
Length of Contract: One year
Method of Reimbursement - Quarterly
Method of Accountability will be through the Districts with all cities sending a tab-
ulation of the number of citations issued (with copies of citations) to the District.
The Districts will total all tabulations and send to D-18 through D-18L for processing.
The Traffic Safety Specialist in each District will administer the contracts and handle
tabulations.
Each municipality will provide an authorizing resolution to the District before signing
of the contract. The District will then send the contract to D-18L for processing.
At the end of a contract period, funds not expended by municipality will lapse.
The District will provide the city with a map indicating State Highway Right-of-Way
within the city.
/_�� Exhibit "A"
Y
THE STATE OF TEXAS §
COUNTY OF TRAVIS §
THIS AGREEMENT IS MADE BY AND BETWEEN THE STATE OF TEXAS, acting by
and through the State Department of Highways and Public
Transportation, hereinafter called the State, and the City of
hereinafter called the City, acting by and
through its . u.y authorized
WHEREAS, the State's Commission Minute Order Number 82606 authorizes
the State to launch an extensive, ongoing campaign designed to educate
the people of Texas concerning the detrimental effects of littering
and to exhort every citizen not only not to litter, but also to become
active participants in the litter reduction campaign; and,
WHEREAS, the State has determined that local emphasis on litter enforce-
ment and related activities will favorably impact the State's litter
reduction campaign;
NOW, THEREFORE, premises considered, the State and the City do
mutually agree as follows:
1. This agreement becomes effective when finally executed by both
parties and shall terminate on unless otherwise
terminated as hereinafter provided.
2. The State will identify those locations on State highway rights of
way within the city limits that have consistently high litter volumes,
and the City will include these locations in its enforcement activi-
ties. The City will further utilize free media space and time to the
extent available to publicize its enforcement activities.
3. The State will compensate the City only for those citations issued
for litter violations on State Highway rights of way. The basis for
compensation is $20.00 per litter citation, provided, however, that
said total amount payable to the City under this contract shall not
exceed $
4. To request compensation, the City will submit the original and two
copies of the State' s Form 132 Billing Statement to the following
address:
STATE DEPT. OF HWYS. & PUBLIC TRANS.
(District Office Address) P.O. BOX 3468
BEAUMONT, TX 77704
The City must summarize its activities to show the number of citations
issued during the billing period, the location of the violation, and
the date issued. A copy of each citation must be attached to the
Billing Statement. The billing period may not be more frequent than
monthly nor less frequent than quarterly. The State will make payment
to the City within thirty days after receipt of properly prepared and
executed Billing Statements.
5. This agreement may be terminated before the stated completion date
by either party giving notice one to the other stating the reason for
termination and the effective date of termination. Should this
agreement be so terminated, the State will pay the City for citations
described above not previously paid by the State.
6. This agreement maybe .modified only by a written supplemental
agreement signed by' -the-p' a'rties hereto prior to the modification
becoming effective.
7. The City shall hold harmless-the State from all claims and liabil-
ity due to activities of its agents or employees, performed under this
contract or which result from an error, omission, or negligent act of
the City or of any person employed by the City. The City shall also
save harmless the State from any and all expenses, including attorney
fees which might be incurred by the State in litigation or otherwise
resisting said claim or liabilities which might be imposed on the
State as the result of such activities by the City, its agents or
employees.
IN WITNESS WHEREOF, THE State and the City have executed these pre-
sents in duplicate counterparts.
The City The State of Texas
Certified as being executed for
the purpose and effect of acti-
By: vating and/or carrying out the
Signature orders, established policies,
or work programs heretofore
approved and authorized by the
State Highway and Public
Typed Name & Title Transportation Commission.
Date: By:
Deputy Director
Authorized By Ordinance Date:
or Resolution Number
STATE'DEPARTMENT"OF HIGHWAYS
AND PUBLIC TRANSPORTATION BILLING STATEMENT
FORM 132 REV.5-84
BILLING INSTRUCTIONS ,, facilitate handl!ng and prompt payment shra the informate,n in,the spa.RS Crowded below Submr five cw�es sign. 11� C,.: a! o:,ly $,.;• .....
statement for each regwsiUor: Charges for freight or express.0 any must be supported by the prepaid freight or express bill.This statement cannot be processed for pav,ent wa,out
a c,,
Name of Payee_ Date ___ __— 19
Address City 8 State --
DELIVERY DATE:_ VENDOR ID NUMBER. __—
S INVOICE :SOURCE
LINK IN DATE NUMBER FY S UNIT DESCRIPTION QUANTITY UNIT PRICE AMOUNT
------
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II i i I
i
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------- --------_---rt�-- _ --
CASH DISCOUNT % _DAYS
----- — — -- - ---TOTAL —--
IAC or MISC SDHPT BC
CONTRACT NO: REQ. NO: HW ORDER NO: DATE:
SEG. : i* DNT ITEM NO
I.D DETAIL AMOUNT ---- ----
I I EQUIPMENT TRADE-IN TRADED M
26
j S NUMBER ALLOWANCE EQUIP NO
D
i 09 t DHT ITEM NO
i DIST.
DETAIL I AMOUNT MOD. ACTY. �,7
EQUIP.No
LINK SEQ OR 10 j ✓ -______
DIY. t' I COST CENTER r SFI
I
70 OBI. EQUIP.NO. I ACTY
T79U! DETAIL AMOUNT FUNC. i E P ; HIGHWAY -_
I —S �
TASK OR WORK ORDER COUNTY SYS, NUMBER F'CLASS C
15 16 17118 19 20121 22,23 24 i 25 — 41142 — 53 54;55 56 57 158 59 60161 62 63 64 65 66167 68 69 70 71,72 73 74 75 76 77 78 80
3-
I 3
---- -1-
- — --------- 3 -
I I _
: I
1. .do hereby certify AGENCY CERTIFICATION
—
I CERTIFY THAT THE ABOVE SERVICES WERE RENDERED OR GOODS RECEIVED AND
that I am .(Title of Person CerUfy,ng) and that THAT THEY CORRESPOND IN EVERY PARTICULAR WITH THE CONTRACT UNDER WHICH
THEY WERE PROCURED AND THAT THE INVOICE IS TRUE.AND UNPAID
I am duly authorized to make this certihcabon for and on behalf of the above named payee
I furthe•cerbty that tins claim is Correct and that it corresponds in every Darl)cular—II,
the supplies andior services contracted for.I further certify that the claim is true correct.
and unpaid NAME TITLE
CALCULATIONS AND FOOTINGS VERIFIED-
_ _.....______. - SUPPORTING DOCUMENTS COMPLETE E3Y_._.. -
(Dale) (Signature)
TO PUBLIC AFFAIRS OFFICERS
FROM D-16 INFORMATION SERVICES
SENT TO CAPITOL PRESS WEDNESDAY P.M.
BETTER THINK TWICE NEXT TIME YOU START TO TRASH THE HIGHWAYS.
THE EYES OF TEXAS ARE UPON YOU.
AND IT JUST MIGHT MEAN A FAT FINE AS TEXAS LAW ENFORCEMENT OFFICERS
FOCUS KEEN ATTENTION ON LITTEREERS UNDER A NEW HIGHWAY DEPARTMENT
PROGRAM.
THE NEW ANTILITTER ENFORCEMENT PROGRAM INVITES MUNICIPALITIES
TO ENTER INTO YEAR-LONG CONTRACTS WHEREBY THEY ARE REIMBURSED FOR
ISSUING CITATIONS TO PERSONS WHO DUMP TRASH ON STATE HIGHWAY
RIGHT-OF-WAY. THE AMOUNTS AWARDED FOR CONTRACTS ARE BASED ON
POPULATIONS, AND WILL BE APPROVED ON A FIRST-COME FIRST-
SERVED BASIS UNTIL THE $1 MILLION SET ASIDE FOR THE PROGRAM
IS DEPLETED.
THE ENFORCEMENT EFFORT IS PART OF THE DEPARTMENT' S $4
MILLION ANTILITTER "DON' T MESS WITH TEXAS" CAMPAIGN THAT WAS
LAUNCHED LAST FALL TO REDUCE LITTER ALONG TEXAS HIGHWAYS BY
20 PERCENT. LITTER CLEANUP COST TAXPAYERS $24 MILLION IN
1985.
THE ANTILITTER ENFORCEMENT PROGRAM WILL REIMBURSE A CITY
$20 PER CITATION. "WE HAVE TO GET TOUGH WITH THESE LITTERERS,
AND THAT' S EXACTLY WHAT WE'RE GOING TO DO THROUGH THIS PROGRAM, "
SAID CRAIG STEFFENS, HEAD OF- THE DEPARTMENT'S LANDSCAPE SECTION.
"THERE IS NOTHING MORE EFFECTIVE THAN TO HAVE A POLICE
OFFICER STOP YOU AND GIVE YOU A TICKET," SAID STEFFENS. "WE
ESPECIALLY WANT TO TICKET PERSONS WHO CREATE ILLEGAL DUMP SITES
BY THE SIDE OF THE HIGHWAY. "
THE PROGRAM IS INTENDED TO PROVIDE AN INCENTIVE TO INCREASE
ENFORCEMENT OF EXISTING LITTER LAWS. DURING THE FIRST SIX MONTHS
OF 1985 , 237 CITATIONS FOR LITTER VIOLATIONS WERE ISSUED STATE- -
WIDE.
THE DEPARTMENT WILL PROVIDE REIMBURSEMENT FOR THE TICKET,
NOT FOR THE CONVICTION. THE MAXIMUM PENALTY FOR LITTERING HAS
BEEN RAISED TO $400.
"OUR GOAL IS TO REDUCE THE OVERALL LITTER IN THE STATE, BUT
WE KNOW FROM RESEARCH AND PAST EXPERIENCES THAT YOU DON' T REDUCE
IT BY PICKING IT UP. YOU REDUCE IT THROUGH PUBLIC AWARENESS, "
SAID STEFFENS.
IN ADDITION TO THE $1 MILLION ENFORCEMENT PROGRAM, THE
CAMPAIGN INCLUDES A $2 MILLION PUBLIC EDUCATION AND MEDIA PROGRAM,
A $300 ,000 SUBSIDY FOR THE STATEWIDE KEEP TEXAS BEAUTIFUL, INC
ORGANIZATION, AND $700 ,000 IN LANDSCAPING PROJECTS FOR WINNERS
OF THE ANNUAL GOVERNOR' S COMMUNITY ACHIEVEMENT AWARDS FOR
CLEAN COMMUNITIES.
KEEP TEXAS BEAUTIFUL, INC WILL BE CONTACTING CITIES AND
FURNISHING CONTRACT DOCUMENTS TO SOLICIT PARTICIPATION. CITY
OFFICIALS INTERESTED IN THE PROGRAM MAY CONTACT KEEP TEXAS
BEAUTIFUL, INC AT (512) 478-8813 OR THEY CAN CALL THEIR LOCAL
HIGHWAY DISTRICT OFFICE.
REIMBURSEMENT FOR LITTER CITATIONS WILL BE MADE QUARTERLY.
THE POPULATION OF A CITY WILL DETERMINE THE TOTAL AMOUNT OF THE
TO ALL PAOS
FROM D-16 INFORMATION SERVICES
THE TABLE ATTACHED TO PRESS RELEASE ON ANTILITER ENFORCEMENT PROGRAM
SHOULD READ AS FOLLOWS:
POPULATION CATEGORIES AMOUNT OF CONTRACT NO. OF TICKETS
1001000 AND ABOVE $50,000 -- 2500
75,000 - 99,999 $37, 500 1875
50,000 - 74, 999 $25,000 1250
25,000 - 49,999 $12,500 625
10 ,000 - 24 ,999 $ 5,000 250
9,999 AND BELOW $ 2 ,500 125
FOR MORE INFORMATION CONTACT:
CRAIG STEFFENS OR MELODY HUGHES 512-465-6310
SAFETY AND MAINTENANCE OPERATIONS
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