HomeMy WebLinkAboutORD 90-14 ORDINANCE NO. ga %C
ENTITLED AN ORDINANCE DEFINING CITY RECORDS,
DECLARING CITY RECORDS PUBLIC PROPERTY,
DESIGNATING A RECORDS MANAGEMENT OFFICER;
PROVIDING FOR SEVERABILITY AND PROVIDING FOR
REPEAL.
WHEREAS, Title 6 , Subtitle C, Local Government Records Act
of the Local Government Code provides that a City must establish by
ordinance an active and continuing records management program to be
administered by a Records Management Officer, and
WHEREAS, the City of Beaumont desires to adopt an ordinance
for that purpose and to prescribe policies and procedures consistent
With the Local Government Records Act and in the interests of cost-
effective and efficient record keeping, and
WHEREAS, a Records Management Officer must be named on or
before June 1 , 1990;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY OF BEAUMONT
Section 1 .
DEFINITION OF CITY RECORDS;
That all documents , papers , letters, books , maps ,
photographs , sound or video recordings , microfilm, magnetic tape,
electronic media, or other information recording media, regardless of
physical form or characteristic and regardless of whether public access
to it is open or restricted under the laws of the state, created or
received by the City of Beaumont or any of its officers or employees
pursuant to law or in the transaction of public business are hereby
declared to be the records of the City of Beaumont .
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Section 2.
CITY RECORDS DECLARED PUBLIC PROPERTY:
That all City records as defined in Section 1 of this
ordinance are declared to be the property of the City of Beaumont. No
city official or employee has , by virtue of his or her position, any
personal or property right to such records even though he or she may
have developed or compiled them. The unauthorized destruction, removal
from files , or use of such records is prohibited.
Section 3.
DESIGNATION OF RECORDS MANAGEMENT OFFICER:
That the City Clerk, and the successive holders of said
office, shall serve as Records Management Officer for the City of
Beaumont. As provided by state law, each successive holder of the
office shall file his or her name with the director and librarian of the
Texas state Library within thirty (3@ days of the initial designation or
of taking up the office, as applicable .
Section 4.
That if any section, subsection, sentence , clause or phrase
of this ordinance, of the application of same to a particular set of
persons or circumstances , should for any reason be held to be invalid,
such invalidity shall not affect the remaining portions of this
ordinance., and to such end the various portions and provisions of this
ordinance are declared to be severable.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the
day of 1990 .
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Mayor
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