Loading...
MIN SEPTEMBER 9 2003 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith EVELYN M. LORD, MAYOR Nancy A. Beaulieu Andrew P. Cokinos CITY COUNCIL MEETING Becky Ames, Mayor Pro Tern Bobbie J. Patterson September 9, 2003 Audwin Samuel Lane Nichols, City Attorney Kyle Hayes, City Manager Susan Henderson, City Clerk The City Council of the City of Beaumont,Texas, met in a regular session on September 9,2003, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations, Recognition and Proclamations Public Comment: Persons may speak on scheduled agenda items Consent Agenda Mayor Evelyn Lord called the meeting to order at 1:30 p.m. The invocation was said by Pastor David Brett of Christ Community Church and Councilmember Andrew Cokinos led the Pledge of Allegiance. Roll call was made by Susan Henderson. Present at the meeting were Mayor Lord, Mayor Pro Tern Ames, Councilmembers Smith, Beaulieu, Cokinos Samuel and Patterson. Also, present were Kyle Hayes, City Manager; Lane Nichols, City Attorney; Susan Henderson, City Clerk and Betty Braxton, Deputy Clerk. Proclamations, Presentations and Recognitions Mayor Lord read a Presidential Proclamation declaring September 11, 2003 as"Patriot Day" in remembrance of the life sacrifices made by the fallen first responders and victims of the terrorist attacks on September 11, 2003. The Proclamation was signed by President George W. Bush. Councilmember Dr. Lulu Smith read a Proclamation declaring the month of September, 2003 as National Prostate Cancer Awareness Month. The Julie Rogers Gift of Life Program, working with the Medical Advisory Committee will provide educational outreach programs about prostate cancer and PSA medical testing for the benefit of early detection. The proclamation was received by Regina Rogers and other members of the Board who included Councilmembers Beaulieu and Patterson and Mayor ProTem Ames. Ms. Rogers offered appreciation to the Board members for their support and help. She offered the same appreciation to Mayor Lord and the Conference of Mayors. Ms. Rogers also introduced Nell McCallum Morris, Board President; Dr. Carroll Thomas, Honorary Chairman; Ruth Williams, Vice-President; Dora Nisby, Treasury; Pat Willard, Educational Outreach Coordinator; and Uliana Trylowsky, Executive Director. Councilmember Beaulieu read a Proclamation declaring September 9, 2003 as Betty Leaf Day. Mrs. Leaf has worked on the planting to maintain the grounds of the Tyrrell Historical Library every week since the building was restored and re- opened in 1990. Mrs. Leaf also maintains the grounds of St. Mark's Episcopal Church. Mayor Lord read a Proclamation declaring Saturday, September 13, 2003 as Dr. Lulu Smith Day in Beaumont. The Art Museum of Southeast Texas will honor Councilmember Smith at a gala called 'Studio 54: Behind the Velvet Rope' on that day. The event is being held to raise monies for the children's programs at the museum. Councilmember Smith is being honored for her sincere dedication to the Arts Museum and her dedication to the community of Beaumont, as well as her service and contributions to the medical community. Councilmember Smith has helped AMSET grow and has strengthened the relationship between the City and the Art Museum. Lynn Castle, Executive Director of AMSET offered congratulatory remarks and thanks to Councilmember Smith. Torchy,the Gala Chairperson, also offered congratulations to Councilmember Smith and spoke about the gala planned. Gretta Bowman, Executive Directorof Beaumont Habitat for Humanity and Meribeth Morris, Education Specialist with Region 5, introduced a new partnership among Region 5 Education Service Center, BISD - Odom Academy, Perimeter Charitable Trust, Hibernia National Bank and Entergy. The partnership will hold a Habitat for Humanity Brain Power Build Ground Breaking on September 17,2003 at 10:00 a.m. at 5305 Jenard, in North Beaumont. A new home site will be built at this site for Rosetta Brown, a grandmother raising hertwo children. The groundbreaking is also setting off an academic program for students of Odom Academy. Public Comment: Persons may speak on items listed on the Consent Agenda or on General Business Items No. 1 through No. 9. None CONSENT AGENDA Approval of minutes - Minutes of August 26, 2003 with a correction being made on page three under 'Work Session'. Confirmation of committee appointments - Resolution 03-1 Steven D. Johnson would be appointed an alternate to the Planning Commission. The term would commence September 9, 2003 and expire September 8, 2006. (Mayor Evelyn M. Lord)- Resolution 03-185 A) Authorize the City Manager to accept a Local Law Enforcement Block Grant from the U.S. Department of Justice in the amount of $177,621 and to provide a cash match of$19,736 - Resolution 03-186 Minutes-September 9,2003 B) Approve amending a resolution passed August 19, 2003, awarding RC-250 asphalts, oils and emulsions to Koch Materials Company and making the award to Bridges Asphalt - Resolution 03-187 C) Authorize the City Manager to execute the Form D-15-24A, the Utility Joint Use Agreement for the City of Beaumont Water Utilities Department on the FM 364 Major Drive Improvement Project - Resolution 03-188 Councilmember Cokinos moved to approve the Consent Agenda. Mayor Pro Tern Ames seconded the motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. GENERAL BUSINESS 1. Consider approving a contract for the purchase and installation of two (2) electric motors for use by the Water Utilities Division. Administration recommends award of a bid for the purchase and installation of two (2) electric motors in the amount of $40,000.00 to Placo, Ltd. as funds are available in the Water Utilities Fund. These motors will replace two (2) of the three (3)total pumps in the Tyrrell Park sewer lift station. They have been in service since 1976 and are in poor condition, requiring frequent maintenance and causing excessive pump down-time. Replacement of the motors will increase the lift station's efficiency and ongoing capacity. Councilmember Patterson moved to approve RESOLUTION 03-189 AWARDING A BID FOR THE PURCHASE AND INSTALLATION OF TWO (2) ELECTRIC MOTORS FOR USE BY THE WATER UTILITIES DIVISION. Mayor Pro Tern Ames seconded the motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, COKINOS,SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. 2. JOINT PUBLIC HEARING: FY 2004 Proposed Budget and FY 2004 Proposed Capital Improvement Program (CIP). Mayor Lord announced the Public Hearing open at 2:05 p.m. City Manager Kyle Hayes presented a recap of the FY 2004 Proposed Budget. He reminded the general public the FY 2004 Proposed Budget was submitted to Council on August 12, 2003 and a workshop was held on August 19, 2003 with a PowerPoint slide presentation and discussion had on Minutes-September 9,2003 issues impacting the FY 2004 Budget. A Copy of the submitted FY 2004 Budget is attached and made apart of these minutes for September 9, 2003. City Manager Hayes also reminded the general public the FY 2004 Capital Improvement Program was submitted to Council on May 13, 2003. A workshop was held on August 26, 2003 with a PowerPoint slide presentation and discussions were held on all current CIP projects. The items reviewed were: a) The Strategic Directions for FY 2004 b) FY 2004 Budget Challenges c) Personnel Summary d) General Fund: Statement of Revenues e) General Fund: Statement of Expenditures f) Debt Service Fund: Statement of Revenues & Expenditures g) Property Tax Rate Comparison h) Hotel Occupancy Tax Fund: Statement of Revenues & Expenditures City Manager Kyle Hayes stated the FY 2004 Budget appropriation for all funds, net of contingency, totaled $153,673,900.00. He also recapped the FY 2004 Proposed Capital Improvement Program as follows: a) Current Public Works Projects: $27,450.000.00 b) Current General Improvement Projects: $4,962,000.00 At this point,the public was invited by Mayor Lord to come forward with any comments they may have on the Proposed Budget and Capital Improvement Program. No citizens came forward and the Public Hearing was closed at 2:20 p.m. 3. PUBLIC HEARING: 2003 (FY2004) Proposed Tax Rate of$0.67 Mayor Lord announced the Public Hearing open at 2:21 p.m. to receive comments on the FY 2004 Proposed Tax Rate of$0.67. City Manager Kyle Hayes stated that in accordance with the Property Tax Code the Council must set and announce the date of at which it will vote on the tax rate. The recommended date to adopt the tax rate is September 23, 2003. City Manager Kyle Hayes mentioned that Council took a record vote on August 12, 2003 to place the proposal to adopt a tax rate of$0.67 on this September 9th agenda. At this point, the general public was invited to come forward with their comments. No citizens came forward and the Public Hearing was closed at 2:23 p.m. Councilmember Cokinos moved that Council establish September 23, 2003 as the date City Council will vote on the proposed tax rate of $0.67. Councilmember Beaulieu seconded the motion. AYES: MAYOR LORD, MAYOR PRO TEM AMES, COUNCILMEMBER SMITH, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED Minutes-September 9,2003 4. Consider authorizing the City Manager to execute a contract with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds. The Public Works Department was notified that the City is eligible to receive $426,348.00 in grant assistance from the State Public Transportation Fund. These funds would help pay up to 50%of the City's share of fiscal year 2004 operating expenses for the Beaumont Municipal Transit System. Councilmember Cokinos moved to approve RESOLUTION 03-190 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE CITY OF BEAUMONT TO RECEIVE STATE PUBLIC TRANSPORTATION FUNDS. Councilmember Beaulieu seconded the motion. AYES: MAYOR LORD,MAYOR PRO TEM AMES,COUNCILMEMBERS SMITH,COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. COUNCILMEMBER COMMENTS: COUNCILMEMBER PATTERSON - NONE COUNCILMEMBER SAMUEL-asked staff if the City had an Ordinance pertaining to livestock and securing such livestock. City Manager Kyle Hayes noted that the City does not have an ordinance dealing with this issue. City Attorney Tyronne Cooper stated that Jefferson County picks up loose livestock. Councilmember Samuel asked staff to review procedures on how it could be resolved to keep livestock secure. He also asked staff to obtain information from Exxon Mobil about the impact on surrounding locations from a co- generating plant. Councilmember Samuel stated he had received telephone calls from citizens with this concern. MAYOR PRO TEM AMES- congratulated Councilmember Smith for her being chosen as the Art Museum's Honoree for this year's gala. COUNCILMEMBER COKINOS - NONE COUNCILMEMBER BEAULIEU - also congratulated Councilmember Smith and told her the honor was well deserved. COUNCILMEMBER SMITH - stated she was very honored to be the honoree for the Art Museum's gala and proud of the recognition. CITY MANAGER KYLES HAYES-echoed congratulatory remarks to Council member Smith. He also thanked Council for their help with the budget process. He also thanked Max Duplant, Andrea Deaton, Carol Wilson and all department heads for their hard work. Minutes-September 9,2003 MAYOR LORD-also congratulated Councilmember Smith for the honor bestowed on her by the art's museum. CITY ATTORNEY, 1 ST ASSISTANT TYRONNE COOPER - NONE Public Comments (Persons are limited to three minutes) Benny Mendoza 5655 S. Kenneth Beaumont, TX Mr. Mendoza presented Council with an invitation to an event being held on September 14, 2003 in commemoration of Mexican Independence Month. Alfred Arrendondo 1175 Van Buren Beaumont, TX Mr.Arrendondo asked Council to remove his home from the demolition list and to allow him more time to rehabilitate the structure. (Mayor Lord interjected that this issue should be done in the meeting that will deal with dilapidated structure. City Manager Hayes told Council he would obtain a report on the structure and provide to Council by Friday. Councilmember Samuel was to speak with Mr. Arrendondo immediately following the meeting.) Roberto Flores 2120 Buchanan Beaumont, TX Mr. Flores expressed his disdain that two (2) ordinances dealing with lawn care providers blowing debris in sewage drains and having 18 wheeler cabs parked in neighborhoods are ignored. He asked Council to have City staff find a way that the ordinances can be enforced. "There was a discussion held with City Manager Hayes and Mayor Lord about the enforcement of the ordinance dealing with debris blowing in sewer drainage systems. City Manager Hayes explained the individuals must be caught in the act. Mayor Lord asked what could citizens do if they actually see a violation occur. Tom Warner, Public Works Director, stated a person could contact their department. Jude Peredez 10620 Gage Road Beaumont, TX Mr. Peredez asked all citizens to help keep Beaumont beautiful by cleaning sewage drains or picking trash up from around streets and ditches. He also reminded citizens to vote on September 13, 2003. There being no further business, the meeting adjourned at 2:45 p.m. Audio and video tapes are available upon request in the City Clerk's Office. Mayor E/el or Susan He derson, CAty CI rk Minutes-September 9,2003 CITY MANAGER'S PROPOSED FY 2004 BUDGET Presentation to the Mayor, City Council and Citizens of Beaumont City Manager, Kyle Hayes City Hall, Council Chambers September 9, 2003 1 :30 p.m. Strategic Directions For FY 2004 ➢ Maintain Financial Stability Improve the Visual Appearance of the City Build and Diversify the Economic Base Revitalize Neighborhoods FY 2004 Budget Challenges ➢ Maintain sufficient financial reserves Maintain the current level and quality of City services Control the cost and size of government Provide for the repayment of debt Personnel FY 2002 FY 2003 FY 2004 Executive Office 5 4 3 City Clerk 20 18 18 City Attorney 9 7 8 Economic Development 16 -- -- Human Resources 15 14 13 Central Services 106 101 139 Finance 49 57 48 Police 338 332 330 Fire 245 245 245 Public Health 98 97 91 Public Works 367 339 265 Community Services 50 56 41 Convention & Tourism -- -- 8 Clean Community 70 79 78 TOTAL 1 ,388 1 ,349 11287 General statement of Revenues and Expenditures Actual Budget Estimated Budget FY 2002 FY 2003 FY 2003 FY 2004 Beginning Balance $ 71404,208 616995326 61946,032 71160,532 Total Revenues 693698,696 71,784,600 71 ,745,900 72,929,200 Total Resources Available $ 77,102,904 78,483,926 78,691 ,932 80,089,732 Expenditures & Other Financing 70,1569872 72,4023100 719531 ,400 721926,200 Uses Total Ending Fund Balance $ 61946,032 6,081,826 79160,532 71163,532 General Fund Revenues ❑ Sales & Use Tax 10.2% $26,3681000 8.6% Property ax 36.2% y $15,023,000 8.1% , s Industrial Payments .z $11,9203300 Gross Receipts Tax 16.3% $5,9401200 20.6% ■ Utility Fund Transfer $6,279,000 $7299293200 ❑ Other $7,398,700 General Fund E ❑ Public Safety $36,0233000 ■ Public Works 49.4% $838363600 10.5% ■ Community & y Health Services $6,8243100 Administrative $396393000 13.6% 5.0% 12. 1 °% El Internal Services 9.4% $999149200 Transfers $7168%300 $72,926,200 Debt Service Fund Statement of Revenues and Expenditures Actual Budget Estimated Budget FY 2002 FY 2003 FY 2003 FY 2004 Beginning Balance $ 21323,346 2,4629847 29508,316 21632,716 Revenues 13,881,924 13,871 ,900 131919,000 14,096,000 Total Available Resources $ 16,205,270 16,3341747 16,4279316 16,728,716 Expenditures 13,6967954 14,052,800 131794,600 13,9119800 Total Ending Fund Balance $ 2,5081316 21281,947 21632,716 2,8161916 Nederland Beaumont Pt Neches Pt Arthur Groves Orange Per $100 Assessed Value 0 0 0 0 0 0 0 0 0 0 o iv w .p cn a) � oo co 0 0 0 0 0 0 0 0 0 0 a 0 0 3 a� 0 v 0 rMIL I,< m a� x Hotel Tax Fund statement of Revenues and Expenditures Actual Budget Estimated Budget FY 2002 FY 2003 FY 2003 FY 2004 Beginning Balance $ 163,613 291,830 368,866 351,766 Revenues Gross receipts tax 1,792,575 1,560,000 1,580,000 1,580,000 Interest earnings 11,662 10,000 7,800 7,500 Misc. revenues 526 1,500 16,200 16,000 Total Revenues 1,804,763 1,571,500 1,604,000 1,603,500 Expenditures CVB 806,711 869,400 701,100 944,400 Convention Facilities 502,799 621,400 595,000 603,600 Designated Programs 290,000 372,500 325,000 345,000 Expenditures 1,599,510 1,863,300 1,621,100 1,893,000 Total Ending Fund Balance $ 368,866 30 351,766 62,266 Capital Improvement Program Public Works Current Projects 23rd - College to Washington $ 1,930,000 Virginia - Mercantile to Avenue A 2,830,000 Downtown Improvements Orleans - Wall to Crockett 9509000 Pearl - Fannin to Liberty 500,000 Delaware - Dowlen to Major 3,6601000 Phelan Boulevard Drainage Participation Project 2009000 Phelan - Major to Keith 2,4309000 Concord IV - E. Lucas to Hwy 105 955409000 Main - Calder to Blanchette 3,250,000 R. Christopher - US 69 S. to Virginia 21160,000 Total Current Projects $ 27,450,000 s General Improvements Current Projects Art Museum of SE Texas Roof Replacement $ 150,000 Central Park Tennis Courts 62,000 Cottonwood and Magnolia Park Improvements 325,000 Julie Rogers Theatre Fire Alarm System 150,000 Fire Station (Merge/Relocate No. 1 & 11) 25500,000 Fletcher Mini Park Improvements 50,000 Sprott, Rogers and Central Parks - Spray Devices 175,000 Tyrrell Park - Clubhouse & Parking Log 650,000 Visitor Center / CVB 9003000 Total Current Projects $ 41962,000