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Home My WebLink AboutORD 88-86 ♦ V AGMA 4 ORDINANCE NO. ENTITLED AN ORDINANCE REFERRED TO AS THE "ANNUAL APPROPRIATION ORDINANCE" ADOPTING A BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING OCTOBER 1 , 1988 AND ENDING SEPTEMBER 30 , 1989 IN ACCORDANCE WITH THE CHARTER OF THE CITY OF BEAUMONT; APPORTIONING THE FUNDS OF THE CITY OF BEAUMONT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR SEVERABILITY. WHEREAS, the City Manager of the City of Beaumont submitted to the City Council a budget estimate for the revenues of said City and expenses of conducting the affairs thereof for the ensuing fiscal year beginning October 1 , 1988 and ending September 30 , 1989; and, WHEREAS, after notices and public hearings held in accordance with the requirements of the Charter of the City of Beaumont, the City Council is of the opinion that the budget, as attached hereto as Exhibit "A" , should be adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1 . That the budget attached hereto as Exhibit "A" and made a part hereof for all purposes is hereby adopted and approved. Exhibit "A" is hereby adopted and approved as the budget of all the correct expenses as well as the fixed charges of the City for the fiscal period beginning the 1st day of October, 1988, and ending the 30th day of September, 1989, and the several amounts stated in Exhibit "A" as proposed expenditures shall be and become appropriated to the several objects and purposes therein named. Notices given, as required for the adoption of said budget, are hereby ratified. Section 2. That there is hereby appropriated out of the General Fund the sum of $43, 464, 480. Section 3. That there is hereby appropriated out of the Hotel/Motel Tax Fund the sum of $860,000. Section 4. That there is hereby appropriated out of the State Health Grant Fund the sum of $146 ,610. Section 5. That there is hereby appropriated out of the Miscellaneous Public Safety Grants Fund the sum of $24,680. Section 6. That there is hereby appropriated out of the Transportation Grants Fund the sum of $60, 000 . Section 7. That there is hereby appropriated out of the T.I.F. Fund the sum of $210, 500. Section 8. That there is hereby appropriated out of the W.I.C. Fund the sum of $259, 460. Section 9. That there is hereby appropriated out of the Community Development Block Grant Fund the sum of $2,579, 460 . - 2 - Section 10 . That there is hereby appropriated out of the Emergency Shelter Grant Fund the sum of $155,920 . Section 11 . That there is hereby appropriated out of the EDA Small Business Loan Fund the sum of $439,540. Section 12. That there is hereby appropriated out of the Rental Rehabilitation Fund the sum of $192, 000 Section 13. That there is hereby appropriated out of the MURL' s Grant Fund the sum of $9, 650. Section 14. That there is hereby appropriated out of the H.U.D. Section 108 Loan Fund the sum of $75,230 . Section 15. That there is hereby appropriated out of the Confiscated Goods Fund the sum of $150,000. Section 16. That there is hereby appropriated out of the Debt Service Fund the sum of $6, 996 , 680 for the purpose of paying the accrued interests on bonds and redeeming same as they mature. Section 17. That there is hereby appropriated out of the General Improvement Fund the sum of $200 ,780 in the specific project amounts as follows: 3 - Fleet Management Parking Lot 25 ,000 Convention Facilities Improvements 175,780 Section 18. That there is hereby appropriated out of the Drainage Improvement Fund the sum of $224,350 in the specific project amounts as follows: Trinidad Outfall 100,000 Storm Sewer Monitoring 30,000 Catch Basin Rehabilitation 100,000 Project Contingency (5, 650 ) Section 19. That there is hereby appropriated out of the Tyrrell Library Improvement Fund the sum of $860 ,500. Section 20 . That there is hereby appropriated out of the Water Utilities Fund the sum of $14, 454, 980 . Section 21 . That there is hereby appropriated out of the Sanitation Fund the sum of $3, 997 ,840. Section 22. That there is hereby appropriated out of the Convention Facilities Fund the sum of $1 , 289,880 . Section 23 . That there is hereby appropriated out of the Municipal Transit Fund the sum of $1 , 453, 400 for the purpose of operating expenses. Section 24. That there is hereby appropriated out of the Sanitary Landfill Fund the sum of $2,636, 580. - 4 - Y Section 25 . That there is hereby appropriated out of the Marina Fund the sum of $56,000. Section 26. That there is hereby appropriated out of the Fire Training Grounds Fund the sum of $228,870. Section 27 . That there is hereby appropriated out of the Water Utilities Improvement Fund the sum of $1 ,511 ,000. Section 28. That there is hereby appropriated out of the Training Center Improvements Fund the sum of $49,000 . Section 29. That there is hereby appropriated out of the Automated Sanitation System Fund the sum of $300 ,000. Section 30. That there is hereby appropriated out of the Fleet Fund the sum of $4,760, 970. Section 31 . That there is hereby appropriated out of the Telephone Fund the sum of $382,130 . Section 32. That there is hereby appropriated out of the Insurance Fund the sum of $6 ,590 ,850. Section 33 . That there is hereby appropriated out of the Adopt-A-Cop Fund the sum of $16, 610. - 5 - Section 34. That there is hereby appropriated out of the Community Donations Trust Fund the sum of $5,000. Section 35. That there is hereby appropriated out of the Retired Employees Insurance Trust Fund the sum of $160,000. Section 36. That there is hereby appropriated out of the Julie Rogers Trust Fund the sum of $20, 130 . Section 37. That there is hereby appropriated out of the Tyrrell Historical Trust Fund the sum of $28 ,000. Section 38. That there is hereby appropriated out of the Library Trust Fund the sum of $10 ,000. Section 39. That there is hereby appropriated out of the Library Endowment Trust Fund the sum of $3 ,000 . Section 40 . That there is hereby appropriated out of the Historical Fire Museum Fund the sum of $20 ,000. Section 41 . That there is hereby appropriated out of the Community Foundation Trust Fund the sum of $15,200 . Section 42 . That there is hereby appropriated out of the Tyrrell Park Renovation Trust Fund the sum of $1 ,290. - 6 - Section 43. That there is hereby appropriated out of the Liability Insurance Trust Fund the sum of $200,000 . Section 44. That the City Manager is hereby authorized to transfer budgeted funds from one line-item to another line-item within any one department provided the transaction is not an interfund transfer. Section 45. The budget hereby adopted contains funding for an early-retirement option which is hereby approved in the form and substance as set out in Section 4.07 . 102 of the City of Beaumont Policy and Procedures Manual attached hereto as Exhibit "B. " Section 46. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall in no wise affect the remaining portions of this ordinance, and to such end the provisions of this ordinance are declared to be severable. Section 47. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1988. --7 7 - CITY OF BEAUMONT POLICIES AND PROCEDURES MANUAL Effective Date Number 10/1/88 4.07.102 Subject Early Retirement Reference Rescinds Amends Distribution Re-evaluation Date AD 8/1/89 Authority: Albert E. Haines, City Manager No. of Pages Signature: 2 I . POLICY• A. It is the policy of the City of Beaumont to provide incentives to employees that will allow them to consider for early retirement. B. This is a one-time early retirement option and will be in effect through February 10 , 1989 . II . PURPOSE: The purpose of; this policy is to outline to the employees and management the criteria and guidelines for early retirement. III . CRITERIA FOR EARLY RETIREMENT: A. The employee' s age plus years of service must equal to the sum of at least eighty-five ( 85) . B. Military service credit up to sixty ( 60) months may be added to years of service and age to obtain the sum of eighty-five ( 85 ) . C. Anniversary dates or birthdates prior to February 10 , 1989 may be used during this early retirement period to obtain the sum of eighty-five ( 85) . Retirement date will only be effective on or after the anniversary date or birthdate. Exhibit "B" IV. PROCEDURES/RULES: A. Each employee shall receive any or all of the following depending upon accumulated benefits not to exceed their annual base salary: 1 . Two months ' salary at time of retirement. 2 . Accumulated personal leave and short-term disability up to seven hundred twenty ( 720) hours. 3 . Accumulated personal leave and short-term disability in excess of seven hundred twenty ( 720) hours. B. The City shall provide eighteen ( 18 ) months of COBRA insurance for each employee and their current dependents. An employee cannot add/change (other than drop) any dependents at any time during this period. C. The employee may choose to receive pay in lieu of eighteen ( 18) months of COBRA at the same rate funded for COBRA. D. When the COBRA insurance terminates, each employee and their spouse may participate in the City' s health insurance plan at the employee' s expense until the employee and spouse are covered by Medicare/Medicaid not to exceed age sixty-five ( 65 ) . Once the employee and spouse are covered by Medicare/Medicaid or reaches age sixty-five ( 65) , all other dependents are no longer eligible to participate in the City' s health insurance plan. The employee shall pay a rate as determined by the City. E. The employee shall pay the insurance premium by the first ( 1st) of each month directly to the Central Collections Division. F. Should the employee allow the premium to be thirty ( 30) days or more in arrears, the insurance will be cancelled automatically by the City. The employee will not be allowed to re-apply for coverage. -2- � BEAUMONT, TEXA S L CITY OF BEAUMONT, TEXAS PRELIMINARY BUDGET FISCAL YEAR 1988-1989 0-88-86 "EXHIBIT A" ANNUAL BUDGET CITY OF BEAUMONT, TEXAS FISCAL YEAR OCTOBER 1, 1988 - SEPTEMBER 30, 1989 CITY COUNCIL Maurice Meyers, Mayor Audwin Samuel , Mayor Pro-Tern Andrew P. Cokinos, At Large Bob Lee, Jr. , At Large Lulu L. Smith, Ward I Michael Brumley Ward II David W. Moore, Ward IV Albert E. Haines, City Manager City of Beaumont P.O. Box 3827 Beaumont, Texas 77704 (409) 838-0600 Office of the City Manager August 9, 1988 Honorable Mayor and Members of City Council Subject: Fiscal Year 1988 - 1989 Budget In accordance with the terms and conditions of the Charter for the City of Beaumont, I am submitting the budget for the period October 1, 1988 to September 30, 1989. ,INTRODUCTION The past fiscal year we were directed to meet _aertain challenges - a lower property tax, institution of a limited street improvement program, implementation of an automated refuse program and control on expenditures. I feel we responded successfully to these mandates. But this year's challenge will be harder. And the creative avenues we choose now will determine our ability to function effectively over the next few years. We have seen a continual decline in property taxes over the past three year period, even though the tax rate of $ .69 has remained constant. The 5 percent decrease in assessed property valuations last year resulted in -approximately $1 million less in revenues. Unless assessed valuations were to increase dramatically, i.e., 10 percent, or the tax rate for operations were increased $ .04, this $1 million represents a permanent decline in the City's revenue base. Because of the one time revenue from the 1/2 cent sales tax passed last year, the impact of this loss was delayed for one year. Thus, even with slight increases in some of the other revenue categories, the total General Fund revenues available for fiscal year 1989 are $868,660 below 1988 levels. Given the present property valuation and tax rate, we will not catch up to fiscal year 1988 actual dollar levels until fiscal year 1990 and possibly fiscal year 1991. Assuming our revenues had kept up with the average national rate of inflation over the past five years, we would see a graph as shown on the following page with 1985 as the base year. Beginning with 1986, each year's actual revenues are on the left side while the right side depicts the amount needed to keep pace with a moderate average annual inflation rate of 3.4 percent. If we assume that our revenue should keep pace with the national inflation rate, we are over $4.4 million short of revenue. In fact this year's operating revenue is only 3.1 percent above comparable fiscal year 1985 levels. Mayor and City Council Page 2 August 9, 1988 GENERAL FUND $ Millions 40 30 p M C C (D Go to O S V It GO GO Cl) (O 20 tN N O tLO r � ((O co W O (C Cl) CA fl- O .— 04 to � C V � IT V V � 10 AckW AcWN kWMw AcWW Inftlan Es*Ws MMMIOn EslFntln Iaftft 1985 1986 1987 1988 1989 To adjust for this flat revenue stream, we have held expenditures at a level to ensure a fund balance between 7 and 10 percent of revenues. However, this has not been achieved easily. Since fiscal year 1985, the number of employees in the General Fund has decreased from 1,068 to 924, a 13.5 percent reduction in staff. There have been no civilian cost of living adjustments since January 1985. There has been virtually no general improvement program. Last year's capital budget for street maintenance and rehabilitation was financed from one time funding sources. Unfortunately, there is no immediate relief to our revenue problem in sight. In fact, over the next four fiscal years, without any change in the current tax rate and valuation, revenues are projected to increase by only a modest 1.85 percent annually, an increase which will not keep up with inflation. The permanent $1 million reduction reflected in our revenue base this year must be offset by a corresponding $1 million reduction in expenditures by the beginning of next fiscal year in order to preserve our fund balance. However, to close this revenue gap by continually cutting back expenditures, which translates into cutting positions and money to buy needed services, leaves the citizens with more unpatched potholes, more deteriorated sidewalks, inadequate drainage systems and dangerous structures that cannot be demolished. While the argument against any tax increase is clearly raised, most citizens do not want a reduction in the number of police and firefighters; they don't want the Emergency Medical System curtailed; they don't want limited library hours; and, they do want their streets repaired. Our revenue situation is not unique. Cities throughout the oil belt are facing the same problem. Cost control measures have been taken, and more will be implemented. But constant retrenchment, although expedient in the short term, has Mayor and City Council Page 3 August 9, 1988 long term implications and cannot help but limit a community's ability for economic recovery. Based on our commitment to the Council's intent, I am funding a minimal amount for drainage projects and, additionally, I am recommending partial funding for the Tyrrell Library restoration as part of the City's support of this project. It would be easy to skirt the issue of ongoing capital project funding, but I would be remiss in my responsibility to you and to our citizens if I did not propose a capital outlay program. I, therefore, am submitting a capital budget for your consideration. This budget is presented with the proposed project details in the Supplemental section of this document. It would be funded by a $ .055 property tax rate and, if adopted, would provide approximately $1.4 million for capital projects and infrastructure improvement. There can be no question that this is a critical transition year. Current General Fund operating revenues cannot support current operating expenditures. We were able to avoid this issue in fiscal year 1988 because of the 1/2 cent sales tax wind fall. However, in order to balance the operating budget this year, we will have to draw down our fund balance by approximately $500,000. We were able to save approximately $500,000 in operating expenditures and ended fiscal year 1988 with approximately $400,000 more in operating revenues than was anticipated. This represents what I feel to be concerted fiscal constraint and I am pleased that we can balance our current operations without a greater reduction in fund balance. I am recommending the use of fund balance to a level of $2.9 million, of current revenues. It represents the only reasonable alternative given the present fiscal environment. I would not recommend a further reduction next year because in my estimation, anything below that amount would place the General Fund in a vulnerable position. During this fiscal year, Council Policies must be developed to close this funding gap. We have made productivity gains and will continue to make more. In addition to the 144 positions eliminated since fiscal year 1985, we plan a reduction of up to 40 more positions by year end. But beyond that, Council will need to identify services they feel are appropriate and then determine the funding method to cover the costs of these services. As we worked on our spending plans for this coming fiscal year, it became apparent that the economic constraints facing this organization demanded a rethinking of the entire operations within every department. I feel that in order to meet the challenge before us, it is imperative that we achieve greater efficiencies, more flexibility, more clearly defined areas of responsibility and consolidation of like functions. However, to respond organizationally from only the perspective of revenue constraints, ignoring the needs of the citizens and employees alike, would be unacceptable. Consequently, I have attempted to present a budget that is cognizant of the limited financial resources and yet, can accommodate continuation of strong basic services and responsiveness to the citizens of Beaumont. City of Beaumont P.O. Box 3827 Beaumont, Texas 77704 (409) 838-0600 Office of the City Manager September 27, 1988 TO: Mayor and City Council SUBJECT: ADOPTION OF 1988-89 BUDGET Over the course of the last two months, City Council has reviewed and discussed the City Manager's Proposed Budget as presented on August 9, 1988. Several minor changes evolved as a result of the discussions, although none altered the recommended fund appropriations originally submitted. Foremost in significance was the substitution of an enhanced retirement plan in place of the proposed 22 percent cost of living increase for police and civilian employees. The essence of this policy change provides for the City's matching ratio on employees' retirement contributions to increase to 2:1 from 1.5:1. As a direct result, the fiscal year 1988 salary schedule will remain in place throughout 1989. Another issue of great concern and much discussion was identification of a stable funding source for general capital improvements and a street maintenance and repair program. At this time, these commitments are evident: • The City will determine a funding source for these essential improvements and • The funding source will not be a dedicated property tax. Thus, with the adoption of this budget the tax rate will drop from 69� to 54� as proposed and no supplemental capital projects will be i_nc.:»ded. With regard to specific services, t,ouncil directed that the annual funding =or the Southeast Texas Arts Council remain at the FY 88 amount of $118,570 and that dental clinic services at the Health Department continue at the currently enhanced level. Both of these services will be incorporated from within appropriated amounts in Nondepartmental and Health Department budgets respectively. At the internal level, there were a few organizational changes. Risk Management will be incorporated with the Office of Personnel Management instead of reporting as a division of Finance. Additionally, a Department of Health will be reflected within the Public Safety function instead of being consolidated in the Public Safety Administration Department as originally shown. However, the divisions of Animal Control and Environmental Health will continue to be included in the Public Safety Administration Department as presented. Finally, the Fleet Fund appropriation was incorrectly reflected in the proposed budget; thus, a reduced amount of $4,760,970 is recommended. The FY 1988 budget amendments as well as updated estimates will be included in the final document. The Departmental Expenditure Summary pages as well as the All Funds Budget Summary are attached for specific reference. With the exception of these changes to the FY 1988-89 budget ennumerated above, the revisions incorporate detailed numbers as a result of current budget amendments. A summary of revised pages to the recommended budget follows: PERSONNEL PAGE Authorized Personnel Summary S5 Executive Employees Monthly Salary Schedule Pi Civilian Employees Annual Salary Schedule P2 Authorized Personnel Summary - Detail P3-P8 ECONOMIC DEVELOPMENT & SUPPORT 115A CIVIC & ARTS SUPPORT 115B DEPARTMENTAL EXPENDITURE SUMMARY Executive 2-3 Legal 12-13 City Clerk 18-19 Finance & Internal Services 24-25 Community & Economic Development 38-39 Police 46-47 Public Safety 52-53 Fire 66-67 Health NEW Public Works 72-73 Water 92-93 Community Services 104-105 Non-Departmental 116-117 ALL FUNDS BUDGET SUMMARY By Fund Sl By Department NEW SUMMARY OF RESOURCES & USES - FLEET FUND 158 I am recommending that these revised pages incorporated with the preliminary budget be adopted today. I look forward to implementing the budget as approved and addressing the several unresolved financial issues we are currently facing. Albert E. Haines City Manager AEHjkj CITY OF BEAUMONT FY 1989 AUTHORIZED PERSONNEL SUMMARY DEPARTMENT FY 1989 FY 1988* VARIANCE EXECUTIVE 46 46 0 LEGAL 9 9 0 CITY CLERK 19 19 0 FINANCE 78.5 77 +1.5 COMMUNITY & ECONOMIC DEVELOPMENT 21. 5 21 +0. 5 PUBLIC SAFETY - HEALTH 35 37 -2 PUBLIC SAFETY 58 58 0 PUBLIC SAFETY - FIRE 223 223 0 POLICE 263 263 0 PUBLIC WORKS 213 221 -8 COMMUNITY SERVICES 88 87 +1 WATER UTILITIES 153 152 +1 TOTAL 1207 1213 -6 FUND FY 1989 FY 1988 FY 1987 GENERAL 919 923.5 920 WATER 153 152 147 SANITATION 46 52 53 CONVENTION FACILITIES 16 18 14 LANDFILL 18 18 17 FLEET 28 23 23 CENTRAL STORES 0 0 2 INSURANCE 5.5 5.5 4 W. I.C. 7 7 7 C.D.B.G. 13.5 13 14 FIRE TRAINING 1 1 1 TOTAL 1207 1213 1202 *Restated for comparability S5 CITY OF BEAUMONT EXECUTIVE EMPLOYEES MONTHLY SALARY SCHEDULE OCTOBER 1 , 1988 - SEPTEMBER 30, 1989 GRADE TITLE RANGE E1 ASSISTANT CITY MANAGER - FINANCE $3,824 - $5,316 ASSISTANT CITY MANAGER - HUMAN SERVICES E2 PUBLIC SAFETY DIRECTOR $3,731 - $5, 186 POLICE CHIEF PUBLIC WORKS DIRECTOR COMMUNITY SERVICES DIRECTOR E3 FIRE CHIEF $3,605 - $5,011 WATER UTILITIES DIRECTOR E4 COMMUNITY & ECONOMIC DEVELOPMENT DIRECTOR $3,354 - $4,661 CITY ENGINEER FIRST ASSISTANT CITY ATTORNEY INFORMATION SERVICES DIRECTOR M. I.S. MANAGER E5 CONTROLLER $3, 194 - $4,439 CONVENTION & TOURISM MANAGER DEPUTY CHIEF OF POLICE DEPUTY DIRECTOR OF PUBLIC WORKS DEPUTY DIRECTOR OF PUBLIC SAFETY PUBLIC WORKS OPERATIONS MANAGER E6 CONVENTION FACILITIES MANAGER $3,042 - $4,228 EMPLOYEE RELATIONS MANAGER FLEET MANAGER HEALTH ADMINISTRATOR WATER UTILITIES SYSTEMS MANAGER P1 CITY OF BEAUMONT CIVILIAN EMPLOYEES ANNUAL SALARY SCHEDULE OCTOBER 1, 1988 - SEPTEMBER 30, 1989 GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14 1 11,946 12,245 12,551 12,865 13,186 13,516 13,854 14,200 14,555 14,919 15,292 15,674 16,066 16,468 2 12,543 12,857 13, 178 13,507 13,845 14, 191 14,546 14,910 15,282 15,664 16,056 16,458 16,869 17,291 3 13, 170 13,499 13,837 14, 183 14,537 14,901 15,273 15,655 16,046 16,448 16,859 17,280 17,712 18, 155 4 13,829 14, 175 14,529 14,892 15,265 15,646 16,037 16,438 16,849 17,271 17,702 18,145 18,598 19,063 5 14,520 14,883 15,255 15,636 16,027 16,428 16,839 17,260 17,691 18,133 18,587 19,051 19,528 20,016 6 15,246 15,627 16,018 16,418 16,829 17,249 17,681 18,123 18,576 19,040 19,516 20,004 20,504 21,017 7 16,009 16,409 16,819 17,240 17,671 18, 113 18,566 19,030 19,505 19,993 20,493 21,005 21,530 22,069 8 16,809 17,229 17,660 18, 101 18,554 19,018 19,493 19,981 20,480 20,992 21,517 22,055 22,606 23,171 9 17,650 18,091 18,544 19,007 19,482 19,969 20,469 20,980 21,505 22,042 22,593 23,158 23,737 24,331 10 18,532 18,995 19,470 19,957 20,456 20,967 21,491 22,029 22,579 23,144 23,723 24,316 24,923 25,547 N 11 19,459 19,945 20,444 20,955 21,479 22,016 22,566 23,131 23,709 24,302 24,909 25,532 26, 170 26,824 12 20,432 20,943 21,466 22,003 22,553 23, 117 23,695 24,287 24,894 25,517 26, 155 26,809 27,479 28,166 13 21,658 22, 199 22,754 23,323 23,906 24,504 25, 117 25,745 26,388 27,048 27,724 28,417 29, 128 29,856 14 22,957 23,531 24, 119 24,722 25,340 25,974 26,623 27,289 27,971 28,670 29,387 30,122 30,875 31,646 15 24,334 24,942 25,566 26,205 26,860 27,532 28,220 28,925 29,649 30,390 31, 150 31,928 32,727 33,545 16 25,794 26,439 27,100 27,777 28,472 29, 184 29,913 30,661 31,427 32,213 33,019 33,844 34,690 35,557 17 27,342 28,026 28,726 29,444 30, 180 30,935 31,708 32,501 33,314 34,146 35,000 35,875 36,772 37,691 18 28,983 29,708 30,450 31,212 31,992 32,792 33,611 34,452 35,313 36,196 37, 101 38,028 38,979 39,953 19 30,722 31,490 32,277 33,084 33,911 34,759 35,628 36,519 37,432 38,368 39,327 40,310 41,318 42,351 20 32,565 33,379 34,214 35,069 35,946 36,844 37,765 38,710 39,677 40,669 41,686 42,728 43,796 44,891 21 34,519 35,382 36,267 37, 173 38, 103 39,055 40,031 41,032 42,058 43, 100 44, 187 45,292 46,424 47,585 22 36,590 37,505 38,442 39,403 40,389 41,398 42,433 43,494 44,581 45,696 46,838 48,009 49,209 50,440 23 38,785 39,755 40,748 41,767 42,811 43,882 44,979 46,103 47,256 48,437 49,648 50,889 52, 162 53,466 24 41, 113 42, 141 43, 194 44,274 45,381 46,516 47,678 48,870 50,092 51,345 52,628 53,944 55,292 56,675 25 43,579 44,668 45,785 46,930 48, 103 49,306 50,538 51,802 53,097 54,424 55,785 57, 179 58,609 60,074 AUTHORIZED PERSONNEL SUMMARY EXECUTIVE GRADE NO. CITY CLERK GRADE NO. City Manager City Clerk City Manager A4 1 City Clerk A2 1 Administrative Assistant 16 2 Deputy City Clerk 11 1 Executive Secretary 11 1 Sr. Secretary 09 1 Total 4 Total 3 City Council Sr. Secretary 09 1 Municipal Court Total 1 Court Administrator 19 1 Court Operations Supervisor 13 1 Office of Personnel Management Secretary 08 2 Asst. City Manager-Human Serv. E1 1 Deputy Court Clerk II 08 7 Manager of Employee Relations E6 1 Deputy Court Clerk 1 05 5 Risk Manager 21 1 Total 16 Personnel Officer 19 1 Employee Benefits Coordinator 17 1 City Clerk Total 19 Personnel Analyst 15 2 Clerical Supervisor 09 1 Sr. Secretary 09 1 POLICE GRADE NO. Secretary 08 2 Sr. Clerk 07 1 Police Administration Information/Telephone Spec. 06 1 Chief of Police E2 1 Total 13 Deputy Chief E5 1 Captain IV 3 Fleet Management Lieutenant III 5 Fleet Manager E6 1 Sergeant II 12 Administrative Assistant 1 13 1 Patrolman 1 11 General Foreman 12 1 Programmer 11 1 Equipment Mechanic Leader 11 2 Clerical Supervisor 09 1 Equipment Mechanic II 09 9 Sr. Secretary 09 1 Storekeeper II 09 1 Secretary 08 1 Sr. Clerk 07 1 Sr. Clerk Typist 07 6 Storekeeper 1 05 1 Clerk Typist 03 9 Auto Service Clerk 03 1 Vehicle Inspector 03 1 Data Entry Clerk 03 1 Custodian II 02 1 Equipment Mechanic 1 03 2 Custodian 1 01 3 Tire Shop Specialist 01 2 Total 57 Total 23 Field Operations Communications Deputy Chief E5 1 Communications Supervisor 13 1 Captain IV 4 Communication Technician II 12 1 Lieutenant III 5 Communication Technician 1 09 2 Sergeant II 15 Electronics Technician II 08 1 Patrolman 1 115 Total 5 Special Services Technician 10 1 Executive Total 46 Clerical Supervisor 09 1 ID Criminologist Technician 09 2 LEGAL GRADE NO. Secretary 08 2 Legal Sr. Clerk Typist 07 1 City Attorney A3 1 Dispatcher II 06 2 First Asst. City Attorney E4 0.5 Data Entry Clerk 03 1 Sr. Asst. City Attorney 22 2 Total 150 Assistant City Attorney II 19 1 Assistant City Attorney 1 16 1 Criminal Investigations Legal Secretary 10 2 Deputy Chief E5 1 Total 7.5 Captain IV 3 Claims Lieutenant 111 5 First Asst. City Attorney E4 0.5 Sergeant II 39 Claims Adjuster 16 1 Patrolman I 8 Total 1 .5 Total 56 Legal Total 9 ____= P3 Police Total 263 AUTHORIZED PERSONNEL SUMMARY FINANCE GRADE NO. FINANCE (CONT.) GRADE NO. Finance Administration Information Systems Assistant City Manager-Finance E1 1 M. I .S. Manager E4 1 Budget Officer 19 1 Sr. Systems Analyst 18 1 Administrative Assistant II 16 1 Micro Computer Manager 16 2 Budget Technician 10 1 Systems Analyst 15 1 Sr. Secretary 09 1 Programmer/Analyst 13 1 Total 5 Programmer 11 1 Computer Operator 07 2 Internal Audit Sr. Word Processing Clerk 06 1 Internal Auditor 18 1 Total 10 Total 1 Building Maintenance Accounting Building Superintendent 20 1 Controller E5 1 General Superintendent 15 1 Accounting Supervisor 18 1 Administrative Assistant 1 13 1 Accountant/Analyst 13 2 Electrician III 12 1 Systems Accountant 13 1 Heating & AC Mechanic III 12 1 Accounts Payable Supervisor 12 1 Electrician II 10 3 Account Clerk 1 04 4 Heating & AC Mechanic II 10 2 Total 10 Carpenter III 10 1 Painter III 09 1 Cash Management Carpenter II 08 2 Treasurer 20 1 Secretary 08 1 Sr. Cashier 07 1 Sr. Clerk Typist 07 1 Account Clerk II 06 2 Custodial Leader 06 1 Clerk/Cashier 05 2 Painter 11 05 3 Billing/Collection Clerk 05 4 Heating/Cooling Helper 03 1 Total 10 Custodian II 02 3 Custodian 1 01 1 Procurement Total 25 Internal Services Manager 22 1 Sr. Buyer 16 1 Community Development Block Grant Property Manager 14 1 C.D.B.G. Administrator 18 1 Buyer 12 1 Revolving Loan Coordinator 17 1 Expeditor 08 1 Neighborhood Planner 14 .5 Sr. Clerk 07 1 Planner 14 1 Account Clerk 1 04 1 Accountant/Analyst 13 1 Mail Clerk 03 1 Loan Technician 11 1 Total 8 Sr. Clerk Typist 07 1 Total 6.5 Property Management Property Administrator 16 1 Finance Total 78.5 Real Property Manager 13 1 --__- Real Property Specialist 1 11 1 Total 3 P4 AUTHORIZED PERSONNEL SUMMARY PUBLIC SAFETY — HEALTH GRADE NO. PUBLIC SAFETY (CONT.) GRADE NO. Health Administration Emergency Medical Services Health Director -- -- EMS Manager 19 1 Public Health Administrator E6 1 Paramedic 08 6 Environmental Specialist 16 1 Medic 05 6 Health Admin. Supervisor 14 1 Total 13 Laboratory Supervisor 14 1 Comm. Safety Prog. Coordinator 10 1 Training Center Laboratory Technician ii 10 1 Maintenance Worker 01 1 Laboratory Technician 1 09 1 Total 1 Sr. Secretary 09 1 Registrar Vital Statistics 06 1 Code Enforcement Clerk/Cashier 05 1 Building Official 19 1 Deputy Registrar 04 1 Development Coordinator 14 1 Clerk Typist 03 1 Code Enforcement Supervisor 13 1 Custodian II 02 1 Code Inspector iI 11 3 Total 13 Code Inspector 1 09 4 Housing Technician 08 1 Public Health Nursing Sr. Clerk 07 1 Nurse Practitioner 15 1 Clerk Typist 03 2 Public Health Nurse II 14 1 Total 14 Public Health Nurse 1 12 4 Licensed Vocational Nurse 10 1 Animal Control Sr. Clerk Typist 07 1 Animal Control Supervisor 13 1 Clerk Typist 03 1 Animal Control Officer 06 5 Total 9 Dispatcher 1 05 1 Total 7 W. I .C. Program W. I .C. Nutrition Supv. 16 1 Environmental Health Public Health Nurse II 14 1 Chief Sanitarian 18 1 Public Health Nurse 1 12 1 Asst. Chief Sanitarian 14 1 Nutritionist 10 1 Environmental insp. Supervisor 12 1 Clerical Supervisor 09 1 Sanitarian 11 11 1 Clerk Typist 03 2 Sanitarian 1 10 1 Total 7 Health Inspector 09 1 Clerical Supervisor 09 1 Employee Health Services Environmental Inspector 08 4 Licensed Vocational Nurse 10 1 Environmental Health Clerk 05 3 Total 1 Total 14 Public Safety Total 58 Community Health Clinic Health Clinic Supervisor 16 1 PUBLIC SAFETY — FiRE GRADE NO. Public Health Nurse II 14 1 Fire Administration Licensed Vocational Nurse 10 1 Fire Chief E3 -- Medical Records Clerk 06 1 District Fire Chief IV 3 Community Health Clerk 06 1 Fire Captain 111 9 Total 5 Fire Prev. Investigator 11 III 1 Fire Prev. Investigator 1 11 1 Health Total 35 Fire Engineer II 2 _= Fire Fighter I 2 Total 18 PUBLIC SAFETY GRADE NO. Public Safety Administration Fire Suppression Public Safety Director E2 1 Assistant Fire Chief VI 1 Dep. Director of Public Safety E5 1 Deputy Fire Chief V 3 Equipment Mechanic Leader 11 1 District Fire Chief IV 9 Equipment Mechanic II 09 2 Fire Captain 111 33 Sr. Secretary 09 1 Fire Engineer II 69 Secretary 08 1 Fire Fighter I 90 Sr. Clerk Typist 07 2 Total 205 Total 9 P5 Public Safety - Fire Total 223 AUTHORIZED PERSONNEL SUMMARY PUBLIC WORKS GRADE NO. PUBLIC WORKS (CONT.) GRADE NO. Public Works Administration Engineering Public Works Director E2 1 City Engineer E4 1 Deputy Director of Public Works E5 1 Civil Engineer 111 20 3 Contract Coordinator 14 1 Civil Engineer II 16 2 Sr. Secretary 09 1 Field Supervisor 12 1 Sr. Clerk 07 1 Civil Engineer 1 13 2 Public Works Clerk 02 1 Construction Inspector II 11 4 Total 6 Traffic Design Technician 10 1 Engineering Technician 10 2 Operations Drafting Supervisor 10 1 Operations Manager E5 1 Engineering Assistant 1 10 1 Asst. Operations Manager 17 1 Construction Inspector 1 10 1 Signal Superintendent 15 1 Survey Party Chief 10 2 General Superintendent 15 1 Secretary 08 1 Signal Foreman 12 1 Survey Technician 08 2 Signal Technician 11 5 Drafting Technician 06 3 Foreman 10 6 Word Processing Clerk 04 1 Electrician II 10 2 Traffic Technician 03 1 Crew Leader II 08 1 Survey Aide 01 1 Equipment Operator Leader 08 5 Parking Control Officer 01 2 Secretary 08 1 Total 32 Field Mechanic 07 1 Equipment Operator III 07 1 Sr. Clerk 07 2 Sanitation - Administration Crew Leader 1 06 16 Sanitation Manager 19 1 Equipment Operator II 06 11 Sanitation Supervisor 13 1 Sign Fabricator 06 1 Clerical Supervisor 09 1 Equipment Operator 1 05 18 Sr. Clerk 07 1 Sign Installer/Repairer 03 2 Dispatcher 1 05 1 Meter Repairer 03 1 Vehicle Inspector 05 1 Sign Fabricator Aide 03 1 Custodian II 02 1 Maintenance Worker 1 01 32 Total 7 Total 111 Sanitation - Residential Landfill - Administration Refuse Collection Supvervisor 10 2 Landfill Manager 18 1 Equipment Operator 1 05 21 Sr. Clerk 07 1 Total 23 Data Entry Clerk 03 2 Total 4 Sanitation - Brush Refuse Collection Supervisor 10 1 Landfill - Operations Scheduler 10 1 Landfill Supervisor 12 1 Equipment Operator 11 06 7 Equipment Operator Leader 08 2 Equipment Operator 1 05 7 Equipment Operator III 07 4 Total 16 Equipment Operator II 06 3 Equipment Operator 1 05 1 Landfill Attendant 01 3 Public Works Total 213 Total 14 P6 AUTHORIZED PERSONNEL SUMARY COMMUNITY SERVICES GRADE NO. COMMUNITY SERVICES (CONT.) GRADE NO. Community Services Admin. Information Services Community Services Director E2 1 Information Services Director E4 1 Administrative Assistant 16 1 Librarian III 17 1 Total 2 Librarian II 14 3 Librarian 1 10 6 Convention Facilities Sr. Secretary 09 1 Convention Facilities Manager E6 1 Sr. Clerk Typist 07 1 Asstant Manager 16 1 Sr. Library Clerk 06 1 Sr. Clerk Typist 07 1 Custodian Leader 06 1 Ticket Clerk 06 1 Library Clerk II 05 1 Total 4 Library Clerk 03 9 Custodian II 02 1 Facility Operations Custodian 1 01 1 Operations Manager 15 1 Total 27 Foreman 10 1 Custodial Leader 06 2 Tyrrell Historical Library Maintenance Worker II 03 3 Librarian III (Archivist) 17 1 Maintenance Worker 1 01 1 Library Clerk 03 2 Total 8 Total 3 Convention & Tourism Community Services Total 88 Convention & Tourism Manager E5 1 Event Coordinator ill 2 COMMUNITY & ECONOMIC Secretary 08 1 DEVELOPMENT GRADE NO. Total 4 Community Dev. Admininistration Recreation Community Development Director E4 1 Recreation Manager 17 1 Administrative Assistant 16 1 Program Coordinator 14 1 Total 2 Community Center Supervisor 14 1 Secretary 08 1 Planning/Development Services Building Attendant Supervisor 02 1 Planning Director 22 1 Total 5 Sr. Planner 18 2 Planner 14 2.5 Parks Development & Operations Planning Technician 09 2 Parks Manager 19 1 Secretary 08 2 Asst. Park Manager 17 1 Clerk Typist 03 1 Foreman 10 1 Total 10.5 Sr. Secretary 09 1 Crew Leader II 08 2 Economic Development Crew Leader 1 06 2 Economic Development Manager 19 1 Maintenance Worker Ill 06 1 Sr. Secretary 09 1 Equipment Operator II 06 1 Total 2 Equipment Operator 1 05 7 Maintenance Worker 1 01 15 C.D.B.G. Rehab Program Total 32 Housing Rehab. Administrator 18 1 Community Affairs Coordinator 14 1 Best Years Center Rehab Loan Officer 11 13 1 Program Coordinator 14 1 Rehab Specialist 11 11 1 Administrative Aide 03 1 Rehab Loan Officer 1 11 1 Custodian II 02 1 Rehab Loan Specialist 1 08 1 Total 3 Sr. Clerk Typist 07 1 Total 7 Community Development Total 21.5 AUTHORIZED PERSONNEL SUMMARY WATER UTILITIES GRADE NO. WATER (CONT.) GRADE NO. Water Administration Water Production Water Utilities Director E3 1 Water Production Supt. 17 1 Civil Engineer III 20 1 Laboratory Supervisor 14 1 Environmental Engineer 17 1 General Foreman 12 2 Administrative Assistant 1 13 1 Plant Maintenance Mechanic 10 2 Engineering Assistant II 12 1 Plant Operator II 09 4 Construction Inspector II 11 1 Plant Operator 1 08 5 Sr. Secretary 09 1 Crew Leader 1 06 1 Drafting Technician 06 1 Equipment Operator 1 05 1 Total 8 Maintenance Worker II 03 2 Maintenance Worker 1 01 2 Customer Services Total 21 Customer Services Manager 17 1 Utilities Billing Supervisor 12 1 Secretary 08 1 Sewer Maintenance Customer Service Worker 06 1 Water Utilities System Supt. 13 1 Billing/Collection Clerk 05 1 General Foreman 12 2 Customer Service Clerk 04 6 Foreman 10 1 Account Clerk 1 04 1 Plant Maint. Mechanic 10 1 Total 12 Crew Leader 11 08 9 Sr. Clerk Typist 07 1 Meter Services Division Equipment Operator II 06 3 Meter Services Superintendent 17 1 Maintenance Worker II 03 14 Customer Service Worker 06 4 Custodian 1 01 1 Customer Service Clerk 04 1 Maintenance Worker 1 01 8 Meter Repairer 03 3 Total 41 Meter Reader II 03 2 Meter Reader 1 01 6 Total 17 Water Reclamation Water Reclamation Supt. 17 1 Water Distribution Laboratory Supervisor 14 1 Water Utilities System Manager E6 1 Electronics Technician II 12 1 General Foreman 12 2 General Foreman 12 2 Equipment Coordinator 10 1 Lab Technician 09 1 Foreman 10 1 Plant Maint. Mechanic 10 2 Storekeeper II 09 1 Plant Operator II 09 2 Crew Leader II 08 8 Equipment Operator 1 05 1 Equipment Operator Leader 08 1 Maintenance Worker II 03 2 Secretary 08 1 Maintenance Worker 1 01 3 Dispatcher II 06 1 Total 16 Equipment Operator II 06 It Equipment Operator 1 05 2 Water Total 153 Maintenance Worker II 03 13 Maintenance Worker 1 01 2 Total 38 P8 CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY FUND AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE $ 15,065,137 $ 41,239,502 $ 41,239,502 CURRENT RESOURCES GENERAL FUND 41,401,980 43,180,040 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 7,199,435 7,198,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,564,053 3,697,613 CONVENTION FACILITIES FUND 1,324,220 1,480,970 1,628,940 TRANSIT FUND 1,463,400 1,433,100 1,420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,213,950 5,941,250 6,143,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,587,250 MISC. TRUST FUNDS 943,800 1,249,470 1,168,560 TOTAL CURRENT RESOURCES 92,024,810 95,710,538 95,081,128 TOTAL AVAILABLE RESOURCES $107,089,947 $136,950,040 $136,320,630 APPROPRIATIONS GENERAL FUND 43,464,480 43,006,740 43,862,240 DEBT SERVICE FUNDS 6,996,680 7,158,960 7,161,950 CAPITAL PROJECT FUNDS 3,145,630 33,438,538 33,544,538 WATER FUND 14,454,980 13,635,260 13,835,260 SANITATION FUND 3,997,840 4,013,400 4,013,400 CONVENTION FACILITIES FUND 1,289,880 1 ,448,940 1,448,9110 TRANSIT FUND 1,453,400 1,807,820 1,807,820 LANDFILL FUND 2,636,580 2,687,700 2,687,700 MARINA FUND 56,000 40,130 69,960 ' FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 FLEET FUND 11,760,970 4,380,280 4,380,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,590,850 6,081,050 6,081,050 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,324,130 1,514,765 1,714,370 MISC. TRUST FUNDS 479,230 468,640 486,740 TOTAL APPROPRIATIONS 95, 100,570 122,515,903 124,939,888 ENDING BALANCE 11,989,377 Si 14,434,137 11,380,742 CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY DEPARTMENT AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE $ 15,065,137 $ 41,239,502 $ 41,239,502 CURRENT RESOURCES GENERAL FUND 41,401,980 43,180,040 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 7,199,435 7,198,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,564,053 3,697,613 CONVENTION FACILITIES FUND 1,324,220 1,480,970 1,628,940 TRANSIT FUND 1,463,400 1,433,100 11420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,213,950 5,941,250 6,143,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,587,250 MISC. TRUST FUNDS 943,800 1,249,470 1,168,560 TOTAL CURRENT RESOURCES 92,024,810 95,710,538 95,081,128 TOTAL AVAILABLE RESOURCES $107,089,947 $136,950,040 $136,320,630 APPROPRIATIONS EXECUTIVE 12,344,450 11,694,270 11,705,270 LEGAL 444,920 392,740 392,740 CITY CLERK 651,460 598,290 618,290 FINANCE & INTERNAL SERVICES 13,870,166 12,904,956 14,050,424 COMMUNITY & ECONOMIC DEVELOPMENT 1 ,723,264 1,686,309 1 ,794,626 POLICE 11 ,617,320 10,959,060 11,269,060 PUBLIC SAFETY - HEALTH 1,553,160 1,457,450 1 ,469,950 PUBLIC SAFETY 2,558,850 2,857,640 2,963,140 PUBLIC SAFETY - FIRE 8,767,450 8,493,530 8,534,030 PUBLIC WORKS 16,557,410 47,971,118 48,075,238 WATER UTILITIES 15,965,980 13,635,260 13,835,260 COMMUNITY SERVICES 6,781,600 6,138,100 6,324,130 NON-DEPARTMENTAL 2,064,540 3,727,180 3,907,730 TOTAL APPROPRIATIONS $ 95,100,570 $122,515,903 $124,939,888 ENDING BALANCE $ 11,989,377 $ 111,4311,137 $ 11 ,380,712 NEW SUMMARY OF RESOURCES AND USES FLEET FUND AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL BEGINNING BALANCE 1,437,091 1,559,731 1,559,731 629,056 CURRENT RESOURCES CHARGES FOR SERVICES 4,642,410 4, 157,230 4,285,080 3,537,950 INTEREST EARNINGS 50,000 95,000 20,000 91,605 MISCELLANEOUS REVENUE 1,000 5,410 200 142 OPERATING REVENUES 4,693,410 4,257,640 4,305,280 3,629,697 OTHER PROCEEDS 0 0 0 75,168 OTHER RESOURCES 0 0 0 75, 168 TOTAL CURRENT RESOURCES 4,693,410 4,257,640 4,305,280 3,704,865 TOTAL RESOURCES AVAILABLE 6,130,501 5,817,371 5,865,011 4,333,921 APPROPRIATIONS PERSONNEL COSTS 877,630 650,630 650,630 622, 182 SUPPLIES 1,067,850 914,980 978,680 888,711 SERVICES 472,990 626,970 563,270 346,568 CAPITAL OUTLAY 2,317,500 2, 187,700 2,187,700 916,729 OPERATING EXPENDITURES 4,735,970 4,380,280 4,380,280 2,774, 190 TRANSFERS OUT 25,000 0 0 0 TOTAL APPROPRIATIONS 4,760,970 4,380,280 4,380,280 ^2,774, 190 ENDING BALANCE 1,369,531 1,437,091 1,484,731 1,559,731 158 ECONOMIC DEVELOPMENT SUPPORT FY 1989 FY 1988 ORGANIZATION FUNDING FUNDING FIRST STOP BUSINESS CENTER $ 20,000 $ 20,000 SET, INC. 17,510 17,490 BUILD, INC. 0 15,000 ECONOMIC DEVELOPMENT COUNCIL 50,000 50,000 SUMMIT II 0 70,000 TOTAL $ 87,510 $172,490 FY 1989 FY 1988 FUNDING SOURCES FUNDING FUNDING GENERAL FUND $ 87,510 $172,490 TOTAL $ 87,510 $172,490 115A CIVIC AND ARTS SUPPORT FY 1989 FY 1988 ORGANIZATION FUNDING FUNDING SPINDLETOP MUSEUM $ 0 $ 7,630 BABE DIDRIKSON ZAHARIAS FOUNDATION, INC. 0 7,630 BEAUMONT HERITAGE SOCIETY 10,000 10,000 FIRE MUSEUM OF TEXAS 1,030 1,030 SOUTHEAST TEXAS ARTS COUNCIL 118,570 118,570 ART MUSEUM OF SOUTHEAST TEXAS 150,000 150,000 VISITORS CENTER 15,260 0 TOTAL $294,860 $294,860 FY 1989 FY 1988 FUNDING SOURCES FUNDING FUNDING HOTEL- MOTEL TAX FUND $122,860 $120,900 GENERAL FUND 172,000 173,960 TOTAL $294,860 $294,860 115B DEPARTMENTAL EXPENDITURE SUMMARY EXECUTIVE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,692, 160 1,404,430 1,419,960 1,270,643 SUPPLIES 1, 111, 120 960, 110 1,023,780 967,570 SERVICES 882, 170 975,440 918,060 749,290 CAPITAL OUTLAY 2,358,000 2,620,700 2,623,720 933,838 OTHER EXPENDITURES 6,276,000 5,695,700 5,678,200 5,119,045 OPERATING EXPENDITURES 12,319,450 11,656,380 11,663,720 9,040,386 TRANSFERS OUT 25,000 37,890 41,550 0 OTHER USES 25,000 37,890 41,550 0 TOTAL USES 12,344,450 11,694,270 11,705,270 9,040,386 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 _ DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY COUNCIL 327,150 291,900 311,900 301,395 CITY MANAGER 312,270 240,260 240,260 225,983 RESOURCE MANAGEMENT 0 572,660 562, 160 168,610 OFFICE OF PERSONNEL MANAGEMENT 6,919,060 6,209, 170 6,210,670 5,570,208 FLEET MANAGEMENT 2,224,570 2,206,080 2,206,080 1,868,761 COMMUNICATIONS 259,400 0 0 0 FLEET REPLACEMENT 2,302,000 2, 174,200 2, 174,200 905,429 TOTAL 12,344,450 11,694,270 11,705,270 9,040,386 2 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY COUNCIL 0 0 0 1 0 1 CITY MANAGER 3 0 0 1 0 4 OFFICE OF PERSONNEL MANAGEMENT 3 4 0 6 0 13 FLEET MANAGEMENT 2 0 0 5 16 23 COMMUNICATIONS 0 0 5 0 0 5 TOTAL 8 4 5 13 16 46 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,091,980 972,660 983,660 957,728 FLEET FUND 4,760,970 4,380,280 4,380,280 2,774, 190 INSURANCE FUND 6,451,300 5,916,080 5,916,080 5,308,468 GENERAL IMPROVEMENTS FUND 25,000 425,000 425,000 0 COMMUNITY FOUNDATION TRUST 15,200 250 250 0 TOTAL 12,344,450 11,694,270 11,705,270 9,040,386 3 DEPARTMENTAL EXPENDITURE SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 416,010 357, 150 357,150 339,940 SUPPLIES 14,980 16,350 16,350 16,494 SERVICES 17,730 16,740 16,740 22,180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES (5,000) (5,000) (5,000) (83,440) OPERATING EXPENDITURES 444,920 392,740 392,740 295, 174 OTHER USES 0 0 0 0 TOTAL USES 444,920 392,740 392,740 295, 174 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL LEGAL 372,080 314,260 314,260 295,174 CLAIMS ADMINISTRATION 72,840 78,480 78,480 0 TOTAL 444,920 392,740 392,740 295,174 12 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL LEGAL 1 4.5 0 2 0 7.5 CLAIMS ADMINISTRATION 0 1.5 0 0 0 1.5 TOTAL 1 6 0 2 0 9 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 INSURANCE FUND 72,840 78,480 78,480 0 TOTAL 444,920 392,740 392,740 295, 174 13 DEPARTMENTAL EXPENDITURE SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 545,680 502, 120 514,440 502,797 SUPPLIES 16,770 13,420 18,940 19,419 SERVICES 84,210 79,750 82,590 66,609 CAPITAL OUTLAY 4,800 3,000 2,320 22,697 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 651,460 598,290 618,290 611,522 OTHER USES 0 0 0 0 TOTAL USES 651,460 598,290 618,290 611,522 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY CLERK 169,410 154,070 174,070 163,484 MUNICIPAL COURT 482,050 444,220 444,220 448,038 TOTAL 651,460 598,290 618,290 611,522 18 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY CLERK 1 0 0 2 0 3 MUNICIPAL COURT 1 0 0 15 0 16 TOTAL 2 0 0 17 0 19 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 651,460 598,290 618,290 611,522 TOTAL 651,460 598,290 618,290 611,522 19 DEPARTMENTAL EXPENDITURE SUMMARY FINANCE & INTERNAL SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,720,577 2,691,850 2,813,702 2,726,720 SUPPLIES 177,900 254,880 267, 135 208,830 SERVICES 1,102,520 906,210 917,700 932,497 CAPITAL OUTLAY 1,732,769 1,330,986 2,327,867 2,490,013 OTHER EXPENDITURES 8,061,170 7,721,030 7,724,020 7,370,393 OPERATING EXPENDITURES 13,794,936 12,904,956 14,050,424 13,728,453 TRANSFERS OUT 75,230 0 0 0 USES OF WORKING CAPITAL 0 0 0 55,636,091 OTHER USES 75,230 0 0 55,636,091 TOTAL USES 13,870, 166 12,904,956 14,050,424 69,364,544 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL INTERNAL AUDIT 53,710 52,620 56,370 52,355 C.D.B.G. 2,348, 116 1,177,411 2, 157,964 2,043,150 FINANCE ADMINISTRATION 7,772,130 7,836,315 7,849,230 63,363,347 ACCOUNTING 351,520 336,040 344,040 348,534 CASH MANAGEMENT 487,270 500,210 525,210 494,061 BUILDING MAINTENANCE 1,257,270 1,833,900 1,892,900 1,323,499 PROCUREMENT 297,890 256,680 302, 160 146,430 PROPERTY MANAGEMENT 70,740 0 0 0 INFORMATION SYSTEMS 1,031,520 711,780 722,550 1,462,943 CLAIMS ADMINISTRATION 200,000 200,000 200,000 130,225 TOTAL 13,870, 166 12,904,956 14,050,424 69,364,544 24 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 3 0 0 2 0 5 INTERNAL AUDIT 0 1 0 0 0 1 ACCOUNTING 2 3 0 5 0 10 CASH MANAGEMENT 1 0 0 9 0 10 PROCUREMENT 2 2 0 4 0 8 INFORMATION SYSTEMS 1 4 2 3 0 10 PROPERTY MANAGEMENT 1 2 0 0 0 3 BUILDING MAINTENANCE 2 0 0 2 21 25 C.D.B.G. 1 3.5 1 1 0 6. 5 TOTAL 13 15.5 3 26 21 78. 5 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 3,497,510 3,665,280 3,805,280 4,254,810 C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 TELEPHONE FUND 382,130 79,640 79,640 0 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60, 100 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 EMERGENCY SHELTER GRANT 155,920 24,080 24,080 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 60,460 0 DEBT SERVICE FUND 6,996,680 7,158,960 7, 161,950 62,732,059 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 160,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 TOTAL 13,870,166 12,904,956 14,050,424 69,364,544 25 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY & ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 715,953 656,060 670,610 432,536 SUPPLIES 23,300 19, 180 29,070 20,530 SERVICES 179,260 197,310 172,680 219,680 CAPITAL OUTLAY 804,751 841,359 761,761 48,028 OTHER EXPENDITURES 0 (27,600) 160,505 67 OPERATING EXPENDITURES 1,723,264 1,686,309 1,794,626 720,841 OTHER USES 0 0 0 0 TOTAL USES 1,723,264 1,686,309 1,794,626 720,841 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ECONOMIC DEVELOPMENT 199,090 199,350 199,350 253,366 HOUSING REHABILITATION 1,018,804 1,049,209 1,129,926 46,310 DEVELOPMENT SERVICES 374,650 323,990 336,590 322,847 COMMUNITY DEVELOPMENT 130,720 113,760 128,760 98,318 TOTAL 1,723,264 1,686,309 1,794,626 720,841 38 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 PLANNING 1 4. 5 2 3 0 10.5 ECONOMIC DEVELOPMENT 1 0 0 1 0 2 C.D.B.G. REHAB PROGRAM 2 0 3 2 0 7 TOTAL 6 4.5 5 6 0 21. 5 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 704,460 606, 100 606,100 626,129 C.D.B.G. FUND 826,804 966,519 997,926 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 E.D.A. GRANT FUND 0 31,000 58,600 48,402 TOTAL 1,723,264 1,686,309 1,794,626 720,841 39 DEPARTMENTAL EXPENDITURE SUMMARY POLICE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 9,700,250 9,043,400 9,299,140 8,571,826 SUPPLIES 475, 130 457,900 452, 120 503,287 SERVICES 1,384,730 1,287,760 1,334,800 1,242,021 CAPITAL OUTLAY 240,600 130,000 143,000 167,314 OTHER EXPENDITURES 16,610 40,000 40,000 (48,519) OPERATING EXPENDITURES 11,817,320 10,959,060 11,269,060 10,435,929 OTHER USES 0 0 0 0 TOTAL USES 11,817,320 10,959,060 11,269,060 10,435,929 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ADMINISTRATIVE SERVICES 2,811,010 2,651,040 2,939, 130 2,638,045 FIELD OPERATIONS 6,506,990 8,308,020 8,329,930 7,797,884 CRIMINAL INVESTIGATIONS 2,499,320 0 0 0 TOTAL 11,817,320 10,959,060 11,269,060 10,435,929 46 PERSONNEL CLASSIFICATION SUMMARY AOMIN/PROF CIVIL SERVICE TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 31 1 18 5 57 FIELD OPERATIONS 1 139 3 7 0 150 CRIMINAL INVESTIGATIONS 1 55 0 0 0 56 TOTAL 4 225 4 25 5 263 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 11,650,710 10,879,060 11, 179,060 10,384, 132 CONFISCATED GOODS FUND 150,000 40,000 50,000 43,500 MISC. PUBLIC SAFETY GRANTS 0 0 0 8,297 ADOPT-A-COP FUND 16,610 40,000 40,000 0 TOTAL 11,817,320 10,959,060 11,269,060 10,435,929 47 DEPARTMENTAL EXPENDITURE SUMMARY PUBLIC SAFETY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,950,510 1,791,450 1,846,250 1,708,449 SUPPLIES 156,510 144,790 152,955 98,916 SERVICES 345,850 287,360 331,560 312,354 CAPITAL OUTLAY 61,000 337,040 331,175 28,685 OTHER EXPENDITURES 4,980 0 4,200 (27,172) OPERATING EXPENDITURES 2,518,850 2,560,640 2,666, 140 2,121,232 TRANSFERS OUT 40,000 297,000 297,000 0 OTHER USES 40,000 297,000 297,000 0 TOTAL USES 2,558,850 2,857,640 2,963, 140 2, 121,232 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL EMERGENCY MEDICAL SERVICES 580,350 537,950 590,650 529,322 PUBLIC SAFETY ADMINISTRATION 295,020 266,530 273,830 257,817 CODE ENFORCEMENT 568,140 527,980 542,980 505,865 ANIMAL CONTROL 261,470 228,950 248,950 241,769 ENVIRONMENTAL HEALTH 576,000 558,300 568,800 503,798 FIRE TRAINING 277,870 737,930 737,930 82,661 TOTAL 2,558,850 2,857,640 2,963,140 2, 121,232 52 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 4 3 9 E.M.S. 1 0 12 0 0 13 TRAINING CENTER 0 0 0 0 1 1 ANIMAL CONTROL 0 0 0 0 7 7 ENVIRONMENTAL HEALTH 0 5 5 4 0 14 CODE ENFORCEMENT 1 1 9 3 0 14 TOTAL 4 6 26 11 11 58 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 2,280,980 2, 119,710 2,225,210 2,038,571 FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 82,661 TRAINING CENTER IMPROVEMENTS 49,000 297,000 297,000 0 TOTAL 2,558,850 2,857,640 2,963, 140 2,121,232 53 DEPARTMENTAL EXPENDITURE SUMMARY FIRE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 8,132,560 7,780,000 7,802,510 7,345,184 SUPPLIES 131,710 131,210 129,230 187,651 SERVICES 495,960 459,530 465,030 508,056 CAPITAL OUTLAY 37,220 117,790 131,760 41,089 OTHER EXPENDITURES (30,000) 5,000 5,500 4,246 OPERATING EXPENDITURES 8,767,450 8,493,530 8,534,030 8,086,226 OTHER USES 0 0 0 0 TOTAL USES 8,767,450 8,493,530 8,534,030 8,086,226 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL FIRE ADMINISTRATION 935,510 953, 100 970,940 851,720 FIRE SUPPRESSION 7,831,940 7,540,430 7,563,090 7,234,506 TOTAL 8,767,450 8,493,530 8,534,030 8,086,226 66 PERSONNEL CLASSIFICATION SUMMARY ADMIN/PROF CIVIL SERVICE TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 0 18 0 0 0 18 SUPRESSION 1 204 0 0 0 205 TOTAL 1 222 0 0 0 223 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 8,747,450 8,438,530 8,478,530 8,081,455 GENERAL IMPROVEMENTS FUND 0 50,000 50,000 0 HISTORICAL FIRE MUSEUM 20,000 5,000 5,500 4,771 TOTAL 8,767,450 8,493,530 8,534,030 8,086,226 67 DEPARTMENTAL EXPENDITURE SUMMARY HEALTH AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,125,920 1,040, 160 1,052,660 998,959 SUPPLIES 62,160 54,640 55,390 64,289 SERVICES 404,380 408,380 405,630 341,734 CAPITAL OUTLAY 1,700 0 2,000 2,389 OTHER EXPENDITURES (41,000) (45,730) (45,730) 27,173 OPERATING EXPENDITURES 1,553,160 1,457,450 1,469,950 1,434,544 OTHER USES 0 0 0 0 TOTAL USES 1,553,160 1,457,450 1,469,950 1,434,544 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL WIC 259,460 253,720 253,720 228,945 HEALTH ADMINISTRATION 624,810 563,600 563,600 555, 192 COMMUNITY HEALTH CLINIC 320,490 292,230 292,230 303,631 PUBLIC HEALTH NURSING 281,690 261,410 273,910 266,073 EMPLOYEE HEALTH SERVICES 66,710 86,490 86,490 80,703 TOTAL 1,553, 160 1,457,450 1,469,950 1,434,544 NEW PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 2 3 5 1 13 COMMUNITY HEALTH CLINIC 0 3 0 2 0 5 PUBLIC HEALTH NURSING 0 7 0 2 0 9 EMPLOYEE HEALTH SERVICES 0 1 0 0 0 1 W. I.C. PROGRAM 0 4 0 3 0 7 TOTAL 2 17 3 12 1 35 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,050,700 923,850 936,350 950, 159 W. I.C. PROGRAM FUND 259,460 253,720 253,720 228,945 INSURANCE FUND 66,710 86,490 86,490 80,703 STATE HEALTH GRANT FUND 146,610 160,480 160,480 135,400 MISC. PUBLIC SAFETY GRANTS 24,680 32,910 32,910 39,337 COMMUNITY DONATIONS TRUST FUND 5,000 0 0 0 TOTAL 1,553,160 1,457,450 1,469,950 1,434,544 NEW DEPARTMENTAL EXPENDITURE SUMMARY PUBLIC WORKS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 6,741,430 5,909, 190 7,026,420 6,284,745 SUPPLIES 1,051,180 1,265,680 1,515,030 1,040,008 SERVICES 6,835, 110 7,249,510 6,979,850 5,778,565 CAPITAL OUTLAY 383,400 31,682, 118 30,922,518 117,523 OTHER EXPENDITURES 1,546,290 1,188,550 955,350 779,897 OPERATING EXPENDITURES 16,557,410 47,295,048 47,399,168 14,000,738 TRANSFERS OUT 0 676,070 676,070 9,593 OTHER USES 0 676,070 676,070 9,593 TOTAL USES 16,557,410 47,971, 118 48,075,238 14,010,331 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL PUBLIC WORKS ADMINISTRATION 280,190 1,593,835 1,593,835 218,576 ENGINEERING 1, 161,740 27,925,913 27,925,913 943,278 OPERATIONS - NORTH FACILITY 5,085,030 4,495,440 4,490,060 4,334,693 TRAFFIC & STREET LIGHTING 1,554,740 1,422,200 1,422,200 1,383,604 AIRPORT 71,890 110,260 110,260 67,920 FY 88 STREET PROGRAM 0 806,650 862,650 0 STREET R.O.W. MAINTENANCE 0 338,900 342,400 323,467 SANITATION ADMINISTRATION 648,280 520,880 520,880 393,990 RESIDENTIAL COLLECTION 2,840,370 5,602,300 5,652,300 2,360,606 BRUSH COLLECTION 809,190 640,220 640,220 617,555 LANDFILL ADMINISTRATION 1,376,090 1,068,110 1,068, 110 1,023,053 LANDFILL OPERATIONS 1,260,490 881, 120 881, 120 572,205 LANDFILL EXCAVATION 0 702,140 702,140 355,267 POST CLOSURE MAINTENANCE 0 36,330 36,330 0 TRANSIT 1,469,400 1,826,820 1,826,820 1,416,117 TOTAL 16,557,410 47,971, 118 48,075,238 14,010,331 72 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 1 0 3 0 6 ENGINEERING 1 7 19 2 3 32 OPERATIONS-NORTH FACILITY 4 0 6 3 98 111 SANITATION-ADMINISTRATION 2 0 0 2 3 7 SANITATION-RESIDENTIAL 2 0 0 0 21 23 SANITATION-BRUSH 1 0 1 0 14 16 LANDFILL-ADMINISTRATION 1 0 0 3 0 4 LANDFILL-OPERATIONS 1 0 0 0 13 14 TOTAL 14 8 26 13 152 213 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 7,885,240 7,457,010 7,455, 130 7,254,932 STREET MAINTENANCE FUND 0 806,650 862,650 0 SANITATION FUND 3,997,840 4,013,400 4,013,400 3,372,151 LANDFILL FUND 2,636,580 2,687,700 2,687,700 1,950,525 TRANSIT 1,453,400 1,807,820 1,807,820 1,374, 117 GENERAL IMPROVEMENTS FUND 0 1,376,815 1,376,815 0 STREET SYSTEM IMPROVE. FUND 0 22,897,020 22,897,020 0 DRAINAGE IMPROVE. FUND 224,350 4,119,403 4,119,403 0 AUTOMATED SANITATION SYSTEM 300,000 2,750,000 2,800,000 0 TRANSPORTATION GRANTS FUND 60,000 55,300 55,300 58,606 TOTAL 16,557,410 47,971,118 48,075,238 14,010,331 73 DEPARTMENTAL EXPENDITURE SUMMARY WATER UTLITIES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 4,698,460 4,229,230 4,429,230 3,884,863 SUPPLIES 997,570 929,890 929,040 824,752 SERVICES 1,779,360 1,681,910 1,682,760 1,541,062 CAPITAL OUTLAY 1,668,280 26,200 26,200 118,553 OTHER EXPENDITURES 6, 129,380 6,273,440 6,273,440 6,214,270 OPERATING EXPENDITURES 15,273,050 13, 140,670 13,340,670 12,583,500 TRANSFERS OUT 880,000 0 0 135,000 USES OF WORKING CAPITAL (187,070) 494,590 494,590 402,400 OTHER USES 692,930 494,590 494,590 537,400 TOTAL USES 15,965,980 13,635,260 13,835,260 13,120,900 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL WATER ADMINISTRATION 378,320 280,830 280,830 222,327 CUSTOMER SERVICES 480,530 798,170 818,170 860,696 METER SERVICES DIVISION 549,900 0 0 0 WATER DISTRIBUTION 1,647,290 1,601,850 1,674,850 1,423,760 WATER PRODUCTION 1,613,160 1,538,580 1,538,580 1,330,642 SEWER MAINTENANCE 1,736,630 1,598,530 1,666,530 1,114,907 WATER RECLAMATION 1,090,220 924,770 963,770 1,285,803 WATER NON-OPERATING 8,469,930 6,892,530 6,892,530 6,882,765 TOTAL 15,965,980 13,635,260 13,835,260 13,120,900 92 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL WATER ADMINISTRATION 2 2 3 1 0 8 CUSTOMER SERVICES 2 0 0 10 0 12 DISTRIBUTION 1 0 0 3 34 38 METER SERVICES 1 0 0 5 11 17 PRODUCTION 1 0 1 0 19 21 SEWER MAINTENANCE 1 0 0 1 39 41 WATER RECLAMATION 1 0 1 0 14 16 TOTAL 9 2 5 20 117 153 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL WATER FUND 14,454,980 13,635,260 13,835,260 13,120,900 WATER UTILITIES IMPROV. (CIP) 1,511,000 0 0 0 TOTAL 15,965,980 139635,260 13,835,260 13,120,900 93 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,966,910 2,623,840 2,749,440 2,350,888 SUPPLIES 462,600 443,670 458,400 323,493 SERVICES 1,347,290 1,626,400 1,592,080 1,708,022 CAPITAL OUTLAY 1,094,730 517,000 520,870 275,387 OTHER EXPENDITURES 50,070 80,910 128,340 85, 192 OPERATING EXPENDITURES 5,921,600 5,291,820 5,449,130 4,742,982 TRANSFERS OUT 860,000 846,280 875,000 838,454 OTHER USES 860,000 846,280 875,000 838,454 TOTAL USES 6,781,600 6, 138, 100 6,324, 130 5,581,436 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL COMMUNITY SERVICES ADMIN. 152,250 0 0 0 PARKS 1,534,600 1,989,060 2,095,940 1,495,202 RECREATION 460,780 530,310 530,310 350,841 INFORMATION SERVICES 2,166,980 1,092,090 1, 111,350 994,224 BEST YEARS CENTER 123,910 116,290 116,290 96,360 TYRRELL HISTORICAL LIBRARY 117,070 75,000 68,240 0 CONVENTION FACILITIES ADMIN. 292,840 372,480 410,410 613,617 FACILITY OPERATIONS 634,910 702,730 702,730 817,228 CONVENTION & TOURISM 1,298,260 1,260, 140 1,288,860 1,213,964 TOTAL 6,781,600 6,138,100 6,324,130 5,581,436 104 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 CONVENTION FACILITIES 1 1 0 2 0 4 OPERATIONS 1 0 0 0 7 8 CONVENTION & TOURISM 3 0 0 1 0 4 RECREATION 1 2 0 1 1 5 PARKS 2 0 0 1 29 32 INFORMATION SERVICES 1 10 0 13 3 27 TYRRELL HISTORICAL LIBRARY 0 1 0 2 0 3 BEST YEARS CENTER 0 1 0 1 1 3 TOTAL 11 15 0 21 41 88 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 3,467,370 3,331,950 3,441,830 2,922,896 HOTEL MOTEL FUND 860,000 846,280 875,000 838,454 CONVENTION FACILITIES FUND 1,289,880 1,448,940 1,448,940 1,559,875 GENERAL IMPROVEMENTS FUND 175,780 435,650 435,650 0 TYRRELL LIBRARY IMPROV FUND 860,500 0 0 0 MARINA FUND 56,000 40, 130 69,960 242,621 MURL'S GRANT FUND 9,650 9,650 9,650 7,566 JULIE ROGERS TRUST FUND 20, 130 0 8, 100 3,859 TYRRELL HISTORICAL TRUST FUND 28,000 1,000 9,000 750 LIBRARY TRUST FUND 10,000 17,500 17,500 4,383 LIBRARY ENDOWMENT TRUST FUND 3,000 1,000 2,500 1,032 TYRRELL PARK RENOVATION TRUST 1,290 6,000 6,000 0 TOTAL 6,781,600 6,138, 100 6,324,130 5,581,436 105 DEPARTMENTAL EXPENDITURE SUMMARY NON-DEPARTMENTAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 0 424,000 424,000 0 SUPPLIES 0 0 0 34 SERVICES 250,000 279,640 579,640 192, 161 OTHER EXPENDITURES 223,470 331,870 150,370 0 OPERATING EXPENDITURES 473,470 1,035,510 1, 154,010 192,195 TRANSFERS OUT 1,591,070 2,691,670 2,753,720 1,282,180 OTHER USES 1,591,070 2,691,670 2,753,720 1,282, 180 TOTAL USES 2,064,540 3,727, 180 3,907,730 1,474,375 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL TRANSFERS & CONTINGENCIES 1,591,080 3,195,320 3,257,370 1,282, 180 E.S.M. LITIGATION 91,600 65,000 183,500 192, 195 ECONOMIC DEVELOPMENT SUPPORT 87,000 172,000 172,000 0 CIVIC AND ARTS SUPPORT 294,860 294,860 294,860 0 TOTAL 2,064,540 3,727, 180 3,907,730 1,474,375 116 PERSONNEL CLASSIFICATION SUMMARY NO POSITIONS FUNDED DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 2,064,540 3,700,040 3,818,540 1,474,375 FEDERAL REVENUE SHARING 0 27,140 89,190 0 TOTAL 2,064,540 3,727, 180 3,907,730 1,474,375 117 Mayor and City Council Page 4 August 9, 1988 THE 1988 - 1989 BUDGET The budget process was established, along with attendant policy considerations, to ensure that the direction of the organization is consistent with the City's commitment to a "Citizen Friendly" policy, cost reduction and improved productivity. BUDGET POLICY 1. General Policies - The City will attempt to maintain its present service level for all priority and essential services with a tax rate not to exceed $ .54. No new services will be added without appropriate trade-offs. - The City will attempt to address the long-term revenue/expenditure gap through revenue increases, productivity gains and cost containment efforts, taking into consideration policy direction from City Council. - Through increased productivity, the City will strive to eliminate up to 40 General Fund permanent positions by the beginning of fiscal year 1990. Any position reductions will be handled through normal attrition and one time early retirement incentives. - The City shall maintain equity relative to salary and benefit increases throughout all employee categories and classifications. - The City will strive to maintain a fund balance at least equal to 7 percent of revenues. - User fees for the Enterprise Funds (Water, Sanitation, etc.) shall be established at a level related to the full cost of providing service including a payment to the General Fund for central services costs, in lieu of tax payments and franchise fees for the use of City streets if applicable. 2. Revenues - The City will try to maintain a diversified and stable revenue system to shelter it from short-run fluctuations. - The City will follow an aggressive policy of collecting revenues. - The City will review fees/charges annually and recommend fees that.keep pace with the cost of providing the service or the percentage of cost recovery stipulated by the City Council. Mayor and City Council Page 5 August 9, 1988 3. Capital Budget Policies - The City will endeavor to identify an on-going source of revenue for a pay as you go capital improvements program. - The City will strive to maintain its physical assets at a level adequate to protect the City's Capital investments and to minimize maintenance and replacement costs. - Efforts will be made to increase the percentage of the City's Community Development Block Grant allocations committed for Capital Improvements. 4. Budget Format This budget is organized by department. All activities encompassed in each department are presented in summary expenditure categories and divisional totals by department, regardless of the funding source. The intent is to present the scope of activity of each department and the funding sources allocated to support those activities. 5. Employee Compensation and Benefits An across-the-board cost of living increase of 2.5 percent is included in the budget for all City employees. The restoration of civilian employee benefits, which were eliminated following E.S.M., has been completed. 6. Supplemental Budget Suggested capital improvement activities and funding sources, not included in the formal budget, are presented for consideration in a separate supplemental budget. The fund summaries are restated in the supplemental section to show the impact of these proposed changes. 7. Debt Service With the reduction of the property tax rate to compensate for the 1/2 cent increase of sales tax, the percentage of the property tax rate required to service the City Debt has increased from 33.5 percent to 40 percent. This increase is not due to additional debt. Mayor and City Council Page 6 August 9, 1988 THE ORGANIZATION A major concern of Council's and one that I too support, is the development of high standards of customer service throughout the organization. In Council's recently adopted "Citizen Friendly" policy statement, it is clearly stated that the City Government should be perceived by citizens as good data processing programs are perceived by users, i.e., they are either friendly or not friendly. Like a good software program also, City Government should be efficient, helpful, convenient and prompt. But perhaps the most important ingredient for government is courteousness. I believe that this policy directive can be fulfilled. In order to achieve this, I am recommending some changes in the current management structure to improve service efficiency and provide greater convenience to the public. This will be accomplished by consolidating similar functions and centrally locating them where feasible. It also will provide clear lines of staff responsibility and accountability. All health, environmental and safety-related inspection activities, emergency medical services and Fire Department functions, will be incorporated into a new Department of Public Safety. A Community Services Department will incorporate the activities of parks, recreation, convention and tourism, community facilities, public information and libraries. I am consolidating some of the central and internal services into the Finance Department and moving personnel, fleet, productivity and employee relations under the Executive Department. The management restructuring and consolidation is intended to focus on improved quality of customer service and provide greater efficiencies by eliminating overlapping areas of responsibility, thus, allowing for the phasing out of up to 40 positions through attrition by year end. BUDGET OVERVIEW REVENUES I am recommending an operating budget supported by a property tax rate of $ .54. The assessed value of taxable property within the City of Beaumont is $2,736,778,860. This represents an increase of .007 percent over last year. For fiscal year 1989, we are assuming a collection rate of 95 percent of current taxes which will result in projected General Fund revenues of $8,169,480. The decrease in property taxes reflects the adjustment for the 1/2 cent sales tax. Total sales and use tax revenues for fiscal year 1989 are projected to be $14,793,910. This increase of $2,081,500 is attributable to a full twelve (12) months of the 1/2 cent sales tax and an assumption of 2-1/2 percent in consumer growth. Franchise fees and industrial payments reflect a combined increase of $366,410, or 2-1/2 percent, over current year estimates. This increase is due primarily to the higher electric rates for Gulf States Utilities and a slight increase in industrial Mayor and City Council Page 7 August 9, 1988 payments. With the implementation of a specialized traffic enforcement unit, fines and forfeitures are projected to increase 27 percent over fiscal year 1988 estimates. However, user fees and service charges are anticipated to be below fiscal year 1988 estimates. Total General Fund operating revenues are projected to be $41,206,990 or 2 percent below estimates for fiscal year 1988. Including transfers in of $122,860 and other sources of $72,130, total current resources in the General Fund are projected to be $41,401,980 compared to $42,965,420 estimated for fiscal year 1988. Revenues from all funds sources, excluding capital projects, are projected to be at $89,993,080 or 2.8 percent above fiscal year 1988 estimates. EXPENDITURES GENERAL FUND This budget proposes total operating General Fund expenditures of $41,873,410 compared to an estimated $40,126,240 in fiscal year 1988, an increase of 4.3 percent. All currently funded service levels are included in this budget except dental services at the Health Clinic. The dental program was funded in fiscal year 1988 from the supplemental budget and expenditures were approximately $20,000. Increased expenditures are reflected in personnel costs and include $640,000 for a 2-1/2 percent cost of living adjustment, increases in employee health insurance, F.I.C.A., workers compensation and normal merit increases. With the proposed reduction of 40 positions in the General Fund, there will be an approximate $1 million decrease in personnel costs by the beginning of next fiscal year. Supplies are budgeted 1.8 percent below fiscal year 1988 estimates; services are 1.8 percent above current estimates and capital outlay has increased by 4.2 percent. Total General Fund appropriations are $43,464,480 compared to $42,792,120, a 1.6 percent overall increase. I am recommending that $2,062,500 be appropriated from fund balance as follows: Current Operations - $471,430 Transit Fund - 566,350 Tyrrell Library Restoration - 669,260 Insurance Fund - 232,500 Convention Facilities Fund - 122.960 $2.062,500 This leaves $2,900,004, or 7 percent of current revenues in fund balance. WATER FUND Due to the efforts of a citizen advisory committee, the revenue problems which existed in the Water Fund last year have been resolved. A new rate structure for Mayor and City Council Page 8 August 9, 1988 water and sewer usage was developed based on meter size and gallons used. The rate was set to accommodate five year capital construction needs for both systems as well as provide sufficient operating funds. The new rates will go into effect October 1, 1988. Total expenditures for fiscal year 1989 are estimated at $14,454,980, $3,910 over revenues. By comparison, in the fiscal year 1988 estimates, expenditures exceed revenues by $472,970 so this fund is in a much stronger position. LANDFILL FUND Landfill expenditures were $469,060 over estimated revenues for fiscal year 1988 reducing the fund balance to $71,990. However, revenues for fiscal year 1989 are estimated to exceed expenditures by $233,220 leaving a fund balance of $305,210 by year end. SANITATION FUND Significant operational changes have been implemented in the Sanitation Division. The automated refuse system proposed last year was modified to accommodate twice a week pick-up. This voter mandate necessitated the purchase of ten (10) additional automated refuse trucks and will require commensurate manning levels. It also delayed implementation of the new system requiring the retention of the two person per vehicle routes. New collection rates will be implemented on October 1, 1988. The combined rate for refuse and brush collection is $10.08 plus a $ .50 litter removal fee and $ .31 for landfill closure. The total fee will be $10.89 with a $1.00 discount for senior citizens. Expenditures exceeded fiscal year 1988 revenue estimates by $752,120 which were offset somewhat by a beginning balance of $449,347. A rate increase was anticipated and budgeted for May 1988; however the rate is now scheduled to go into effect on October 1, 1988, leaving revenues below budget by $138,000. The combination of lower than anticipated revenues and higher expenses relating to twice a week pick-up service has resulted in a negative working capital balance of $302,773. Fiscal year 1989 estimated expenditures are $52,590 below projected revenues which will reduce the working capital deficit to $250,183 by year end. SUMMARY Total expenditures for all activities, excluding Capital Projects, is $92,864,940 an increase of 5.5 percent over fiscal year 1988 estimates. CONCLUSION Although not the most upbeat budget I have presented, I feel it is basically Mayor and City Council Page 9 August 9, 1988 sound and addresses fully the fiscal constraints before us. There are some serious policy considerations which we will present to you throughout this coming fiscal year and I am confident that we can work together and address these issues successfully. The first Work Session will be held on August 16, 1988. Additional sessions will be scheduled each Tuesday through September 20, 1988 with final adoption on September 27, 1988. 1 would like to commend the outstanding efforts of the Finance Department in the preparation of this budget, especially the efforts of Amy Barton, Kandy Daniel, Sue Brubaker, Carol Toups and Eva Jo Scott. This was truly team work and exemplifies the efficiency and productivity that can result when team work is put into practice. Finally, I express my appreciation to you for the effort and support that will be necessary as you consider the issues presented in this budget. Albert E. Haines City Manager AEH:ejs D r m O m C7 O z m z TABLE OF CONTENTS BUDGET SUMMARY All Funds Budget Summary By Fund S1 Assessed Value and Estimated Actual of Taxable Property - Ten Year Analysis S2 Property Tax Levies and Collections - Ten Year Analysis S3 Schedule of Property Tax Rates - Ten Year Analysis S4 Authorized Personnel Summary S5 DEPARTMENTAL AND DIVISIONAL BUDGET EXECUTIVE Departmental Narrative 1 Departmental-Summaries 2 Divisional Summaries 4 LEGAL Departmental Narrative 11 Departmental Summaries 12 Divisional Summaries 14 CITY CLERK Departmental Narrative 17 Departmental Summaries 18 Di vi siona"l'-Summaries 20 FINANCE Departmental Narrative 23 Departmental Summaries 24 Divisional Summaries 26 COMMUNITY & ECONOMIC DEVELOPMENT Departmental Narrative 37 Departmental Summaries 38 Divisional Summaries 40 POLICE Departmental Narrative 45 Departmental Summaries 46 Divisional Summaries 48 PUBLIC SAFETY Departmental Narrative 51 Departmental Summaries 52 Divisional Summaries 54 PUBLIC SAFETY - FIRE Departmental Narrative 65 Departmental Summaries 66 Divisional Summaries 68 i DEPARTMENTAL- AND DIVISIONAL BUDGET CONT.) PUBLIC WORKS Departmental Narrative 71 Departmental Summaries 72 Divisional Summaries 74 WATER Departmental Narrative 91 Departmental Summaries 92 Divisional Summaries 94 COMMUNITY SERVICES Departmental Narrative 103 Departmental Summaries 104 Divisional Summaries 106 NON-DEPARTMENTAL Departmental Narrative 115 Schedule of Economic Development Support 115A Schedule of Civic & Arts Support 115B Departmental Summaries 116 Divisional Summaries 118 SUPPLEMENTAL - CAPITAL Supplemental Funding for Capital Improvements 123 FUND SUMMARIES Genera-1- Fund -- 125 Revenue Sharing Fund 126 Hotel-Motel Fund 127 State Health Grant Fund 128 Misc. Public Safety Grants Fund 129 Transportation Grants Fund 130 Tax Increment Financi-ng Fund 131 W. I.C. Program Fund 132 Community Development Block Grant Fund 133 Emergency Shelter Grant 134 E.D.A. Small Business Fund 135 Rental Rehab Fund 136 Murl ' s Grant Fund 137 E.D.A. Grant Fund 138 HUD Sec. 108 139 Confiscd ed,. Goods Fund 140 Debt Service Fund 141 1987 Interest & Sinking Fund 142 Street Maintenance Fund 143 General Improvements Fund 144 Street System Improvement Fund 145 Drainage Improvement Fund 146 ii FUND SUMMARIES (CONT. ) Tyrrell Library Improvement Fund 147 Water Fund 148 Sanitation Fund 149 Convention Facilities Fund 150 Transit Fund 151 Landfill Fund 152 Marina Fund 153 Fire Training Grounds Fund 154 Water Utilities Improvement Fund 155 Training Center Improvements 156 Automated Sanitation. System 157 Fleet Fund 158 Telephone Fund 159 Insurance Fund 160 Adopt-A-Cop Fund 161 Community Donations Trust Fund 162 Dental Escrow 163 Retired Employee Insurance Trust Fund 164 Julie Rogers Trust Fund 165 Tyrrell Historical Trust Fund 166 Library Trust Fund 167 Library Endowment Trust Fund 168 Historical Fire Museum Fund 169 Community Foundation Trust Fund 170 Tyrrell Park Renovation Trust Fund 171 Liability Insurance Trust Fund 172 PERSONNEL SUMMARIES Executive Employee.,s Monthly, Salary Schedule P1 Civilian Employee's Annual Salary Schedule P2 Authorized Personnel Summary P3 DEBT SCHEDULES Summary of Total Bonded Indebtedness 01 Schedule of Current Debt Service Requirements D2 Debt Service Fund - Debt Service to Maturity D3 Water Fund - Debt Service to Maturity D4 Sanitation Fund - Debt Service to Maturity D5 Landfill Fund - Debt Service to Maturity D6 Telephone Fund - Debt Service to Maturity D7 MISCELLANEOUS Glossary of Terms M1 iii IF c m cn c D CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY FUND AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE S 15,095,864 $ 41,214,772 $ 41,214,772 CURRENT RESOURCES GENERAL FUND 41,401,980 42,965,420 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 6,699,435 3,628,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,207,880 3,341,440 CONVENTION FACILITIES FUND 1,324,220 1,475,970 1 ,448,940 TRANSIT FUND 1,463,400 1,433,100 1,420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 0 0 INSURANCE FUND 6,213,950 5,621,250 5,808,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 239,570 239,570 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,494,410 MISC. TRUST FUNDS 943,800 1,249,470 1,104,760 TOTAL CURRENT RESOURCES 92,024,810 94,220,955 90,389,525 TOTAL AVAILABLE RESOURCES $107,120,674 $135,435,727 $131,604,297 APPROPRIATIONS GENERAL FUND 43,464,480 42,792,120 43,254,600 DEBT SERVICE FUNDS 6,996,680 7,158,960 7,161,950 CAPITAL PROJECT FUNDS 3,145,630 32,913,808 30,149,808 WATER FUND 14,454,980 13,635,260 13,835,260 SANITATION FUND 3,997,840 3,960,000 3,534,130 CONVENTION FACILITIES FUND 1,289,880 1,448,940 1,448,940 TRANSIT FUND 1,453,400 1,807,820 1,418,100 LANDFILL FUND 2,636,580 2,454,860 2,154,830 MARINA FUND 56,000 40,130 69,960 FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 FLEET FUND 5,670,970 4,305,280 4,305,280 TELEPHONE FUND 382,130 0 0 INSURANCE FUND 6,590,850 5,742,390 5,746,050 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 239,570 239,570 MISC. SPECIAL REVENUE FUNDS 2,324,130 1,514,765 1,621,530 MISC. TRUST FUNDS 479,230 456,640 422,490 TOTAL APPROPRIATIONS 96,010,570 120,970,863 118,874,778 ENDING BALANCE 11,110,104 14,464,864 12,729,519 $1 ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY TEN YEAR ANALYSIS PERSONAL FISCAL REAL PROPERTY PROPERTY ASSESSED ESTIMATED ASSESSMENT YEAR ASSESSED VALUE ASSESSED VALUE VALUE ACTUAL VALUE RATIO 1978-79 $ 535,670,130 $ 135,804, 115 $ 671,474,245 $1, 119, 123,741 60 % 1979-80 571,215,590 156,918,660 728,134,250 1,213,557,083 60 % 1980-81 625,647,980 174,182,430 799,830,460 1,333,050,767 60 % 1981-82 1,211,371,445 341,668,869 1,553,040,314 1,553,040,314 100 % 1982-83 1,865,666,640 526,213,668 2,391,880,308 2,391,880,308 100 % 1983-84 1,972,717,781 556,407,579 2,529,125,360 2,529, 125,360 100 % 1984-85 2,065,943,887 521,571,122 2,587,515,009 2,587,515,009 100 % 1985-86 2,360,281,120 506,721,475 2,867,002,595 2,867,002,595 100 % 1986-87 2,313,749,530 555,216,530 2,868,966,060 2,868,966,060 100 % 1987-88 2, 173,838,570 542,728, 170 2,716,566,740 2,716,566,740 100 % 1988-89 N/A N/A 2,736,778,860 2,736,778,860 100 % S2 PROPERTY TAX LEVIES AND COLLECTIONS TEN YEAR ANALYSIS RATIO OF TOTAL FISCAL MUNICIPAL TOTAL TAX COLLECTIONS TO YEAR LEVY COLLECTIONS (1) CURRENT TAX LEVY 1978-79 $12,556,568 $12,471,376 99.3 % 1979-80 13,616, 110 13,321,816 97.8 % 1980-81 14,956,830 14,824,506 99. 1 % 1981-82 17,394,052 16,936,427 97.4 % 1982-83 17,939,102 17,736,111 98.8 % 1983-84 19,213,753 18,778, 101 97.7 % 1984-85 20, 189,503 19,868, 145 98.4 % 1985-86 19,782,318 19,414,019 98. 1 % 1986-87 19,795,866 19,445,183 98.2 % 1987-88 18,744,311 18,332,534 (2) 97.8 % (1) Excludes Penalty and Interest (2) Total Collection through June 30, 1988 S3 SCHEDULE OF PROPERTY TAX RATES LAST TEN FISCAL YEARS LIABILITY CAPITAL FISCAL GENERAL DEBT INSURANCE PROJECTS TOTAL YEAR FUND SERVICE TRUST FUNDS TAX RATE 1978-79 $1.33 $0. 54 -- -- $1.87 1979-80 1.33 . 54 -- -- 1.87 1980-81 1. 33 . 54 -- -- 1.87 1981-82 . 79 .33 -- -- 1. 12 1982-83 . 51 .24 -- -- .75 1983-84 . 51 .25 -- -- .76 1984-85 . 51 .27 -- -- .78 1985-86 .4646 .2254 -- -- .69 1986-87 .4462 .2254 .0184 -- .69 1987-88 .4305 .23143 .0194 .00867 .69 1988-89 .2922 .2200 .0192 .00860 . 54 S4 CITY OF BEAUMONT FY 1989 AUTHORIZED PERSONNEL SUMMARY DEPARTMENT FY 1989 FY 1988* VARIANCE EXECUTIVE 44 44 0 LEGAL 9 9 0 CITY CLERK 19 19 0 FINANCE 79 79 0 COMMUNITY & ECONOMIC DEVELOPMENT 22 21 +1 PUBLIC SAFETY 93 94 -1 PUBLIC SAFETY - FIRE 224 224 0 POLICE 263 263 0 PUBLIC WORKS 213 221 -8 COMMUNITY SERVICES 88 87 +1 WATER UTILITIES 153 152 +1 TOTAL 1207 1213 -6 FUND FY 1989 FY 1988 FY 1987 GENERAL 918 923.5 920 WATER ' 153 152 147 SANITATION 46 52 53 CONVENTION FACILITIES -16 18 14 LANDFILL 18 18 17 FLEET 28 23 23 CENTRAL STORES 0 0 2 INSURANCE 5.5 5.5 4 W. I.C. 7 7 7 C.D.B.G. 13.5 13 14 FIRE TRAINING 2 1 1 TOTAL 1207 1213 1202 *Restated for comparability S5 THIS PAGE LEFT BLANK INTENTIONALLY m x rn n c m DEPARTMENTAL NARRATIVE EXECUTIVE The Executive Department consists of City Council , responsible for the establishment of policies, and the City Manager responsible for implementation of policy, administration of fiscal affairs, and communication to the community. The Executive Department will be even more committed in 1989 than in previous years to serving all citizens of the City of Beaumont. The Council has established a mission of innovative, courteous, efficient and convenient customer service to be delivered by every employee of the City. The "Citizen Friendly" mandate will impact the executive office with structural changes that will strengthen the capacity for enacting the resolution. A "quality and productivity" section, to be headed up by a new position, to be an assistant to the City Manager will be established. The position will be responsible for centralization of a citizen and employee "ombudsman" to monitor and train employees to meet the Council ' s mission statement of "Citizen Friendly". The office of Personnel Management will also be located in the Executive Department. In 1988, the Executive Department initiated and was responsible for the success of the following citizen-centered events: Beaumont Sesquicentennial celebration, the Ellisa, Riverblast 188, Concerts-on-the-Move, and Sunday in the Park. Economic Development projects included groundbreaking for the renovation of the Stedman Building, the Szafir Building to house the Texas Energy Museum and BCI Building, the completion of the Marina, Summit I1, and the initiation of the Revolving and Diversifinancing Loan programs. Citizen participation has been expanded in administrative matters in ad-hoc committees for water rate review. fleet management and procurement. A City Commission has been established to further the goals of the Sister City program. A delegation was received from Beppu last fall and a Beaumont delegation will be going to Beppu this fall . Other accomplishments include a successful negotiation of all in-lieu of tax contracts, a new telephone system, an automated refuse system and productivity gains from expansion of data process. Secondary goals to the implementation of "Citizen Friendly" program include the expansion of Riverfront Park, the completion of the Visitor' s Center and the War Memorial at Babe Didrikson Zaharias Park, and the renovation of the Tyrrell Historical Library. 1 DEPARTMENTAL EXPENDITURE SUMMARY EXECUTIVE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,602,220 1,295,200 1,300,390 1, 184,774 SUPPLIES 1,107,320 953,310 1,014,980 960,751 SERVICES 842,300 871,730 798,850 655,424 CAPITAL OUTLAY 3,268,000 2,616,700 2,619,720 9301969 OTHER EXPENDITURES 15,200 250 0 0 OPERATING EXPENDITURES 6,835,040 5,737, 190 5,733,940 3,731,918 TRANSFERS OUT 25,000 0 0 0 TOTAL USES 6,860,040 5,737,190 5,733,940 3,731,918 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY COUNCIL 327,150 311,900 311,650 301,395 CITY MANAGER 312,270 260,260 260,260 225,983 RESOURCE MANAGEMENT 0 566,660 562,160 168,610 OFFICE OF PERSONNEL MANAGEMENT 524,650 293,090 294,590 261,740 FLEET MANAGEMENT 2,224,570 2,131,080 2,131,080 1,868,761 COMMUNICATIONS 259,400 0 0 0 FLEET REPLACEMENT 3,212,000 2,174,200 2,174,200 905,429 TOTAL 6,860,040 5,737,190 5,733,940 3,731,918 2 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY COUNCIL 0 0 0 1 0 1 CITY MANAGER 3 0 0 1 0 4 OFFICE OF PERSONNEL MANAGEMENT 3 3 0 5 0 11 FLEET MANAGEMENT 2 0 0 5 16 23 COMMUNICATIONS 0 0 5 0 0 5 TOTAL 8 3 5 12 16 44 DEPARTMENTAL FUNDING SOURCES FY 1 9 FY 198 FYEN988 FY 1987 FUND TOTALS ESTIMATE T ACTUAL GENERAL FUND 1,091,980 1,006,660 1,003,660 957,728 FLEET FUND 5,670,970 4,305,280 4,305,280 2,774, 190 INSURANCE FUND 56,890 0 0 0 GENERAL IMPROVEMENTS FUND 25,000 425,000 425,000 0 COMMUNITY FOUNDATION TRUST 15,200 250 0 0 T O T A L b bbU,U4U S 737 I� X733, �- 3,779M 3 DIVISIONAL BUDGET SUMMARY CITY COUNCIL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 82,350 80,050 85,400 35,301 SUPPLIES 5, 100 5,100 5,250 24,465 SERVICES 219,500 226,500 217,500 241,629 CAPITAL OUTLAY 5,000 0 3,500 0 OTHER EXPENDITURES 15.200 250 0 0 OPERATING EXPENDITURES 327, 150 311,900 311,650 301,395 OTHER USES 0 0 0 0 TOTAL USES 327,150 311,900 311,650 301,395 DIVISIONAL FUNDING. SOURCES FY 1989 FY 1988 AFMYE1988 FY 1987 BUDGET STE IMATE BUDGET ACTUAL GENERAL FUND 311,950 311,650 311,650 301,395 COMMUNITY FOUNDATION TRUST 15,200 250 0 0 TOTAL 327,150 311,900 311,650 301,395 4 DIVISIONAL BUDGET SUMMARY CITY MANAGER AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 214,150 203,510 203,510 156, 125 SUPPLIES 7,620 7,350 7,350 11,226 SERVICES 90,500 49,400 49,400 46,983 CAPITAL OUTLAY 0 0 0 11.649 OPERATING EXPENDITURES 312,270 260,260 260,260 225,983 OTHER USES 0 0 0 0 TOTAL USES 312,270 260,260 260,260 225,983 DIVISIONAL- FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 312,270 260,260 260,260 225,983 TOTAL 312,270 260,260 260,260 225,983 5 DIVISIONAL BUDGET SUMMARY RESOURCE MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET TES IMATE BUDGET ACTUAL PERSONNEL COSTS 0 122,260 122,760 142,031 SUPPLIES 0 4,400 2,980 5,705 SERVICES 0 15,000 10,900 19; 178 CAPITAL OUTLAY 0 425.000 425.520 1.696 OPERATING EXPENDITURES 0 566,660 562,160 168,610 OTHER USES 0 0 0 0 TOTAL USES 0 566,660 562,160 168,610 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET SE TIMAT BUDGET ACTUAL GENERAL FUND 0 141,660 137,160 168,610 GENERAL IMPROVEMENTS FUND 0 425,000 425,000 0 TOTAL 0 566,660 562,160 168,610 6 DIVISIONAL BUDGET SUMMARY OFFICE OF PERSONNEL MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGOR BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 428,090 238,750 238,090 229, 135 SUPPLIES 26,750 21,480 20,720 30,644 SERVICES 59,310 28,860 32,780 1,066 CAPITAL OUTLAY 10,500 4,000 3,000 895 OPERATING EXPENDITURES 524,650 293,090 294,590 261,740 OTHER USES 0 0 0 0 TOTAL USES 524,650 293,090 294,590 261,740 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 467,760 293,090 294,590 261,740 INSURANCE FUND 56,890 0 0 0 TOTAL 524,650 293,090 294,590 261,740 7 DIVISIONAL BUDGET SUMMARY FLEET MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET STE IMATE BUDGET ACTUAL PERSONNEL COSTS 684,330 650,630 650,630 622, 182 SUPPLIES 1,018,250 914,980 978,680 888,711 SERVICES 462,490 551,970 488,270 346,568 CAPITAL OUTLAY 34,500 13.500 13.500 11.300 OPERATING EXPENDITURES 2,199,570 2,131,080 2,131,080 1,868,761 TRANSFERS OUT 25.000 0 0 0 OTHER USES 25,000 0 0 0 TOTAL USES 2,224,570 2, 131,080 2, 131,080 1,868,761 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL FLEET FUND 2,199,570 2,131,080 2,131,080 1,868,761 GENERAL IMPROVEMENTS FUND 25,000 0 0 0 TOTAL 2,224,570 2,131,080 2,131,080 1,868,761 8 DIVISIONAL BUDGET SUMMARY FLEET REPLACEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET TES IMATE BUDGET ACTUAL CAPITAL OUTLAY 3,212,000 2, 174,200 2, 174,200 905,429 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 3,212,000 2, 174,200 2,174,200 ' 905,429 OTHER USES 0 0 0 0 TOTAL USES 3,212,000 2,174,200 2,174,200 905,429 DIVISIONAL FUNDING SOURCES AMENDED F-Y-19 9 F 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL FLEET FUND 3,212,000 2,174,200 2,174,200 905,429 TOTAL 3,212,000 2,174,200 2,174,200 905,429 9 DIVISIONAL BUDGET SUMMARY COMMUNICATIONS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BU G T ACTUAL PERSONNEL COSTS 193,300 0 0 0 SUPPLIES 49,600 0 0 0 SERVICES 10,500 0 0 0 CAPITAL OUTLAY 6.000 0 0 0 OPERATING EXPENDITURES 259,400 0 0 0 OTHER USES 0 0 0 0 TOTAL USES 259,400 0 0 0 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL FLEET FUND 259,400 0 0 0 TOTAL 259,400 0 0 0 10 r m D r DEPARTMENTAL NARRATIVE LEGAL The City Attorney and staff provide legal counsel and representation for the City Council , City Manager, Planning and Zoning Commission and other appointed boards and commissions, City administrators and various City departments. Services provided by this Department include preparation and review of ordinances, resolutions, contracts, deeds, liens and other legal documents. Formal and informal opinions are given on questions of law pertaining to City operations. The Legal Department is responsible for prosecuting cases in Municipal Court and representing the City in eminent domain proceedings, damage suits, injunction suits, injury claims, arbitration and other litigations. Representation is provided also in hearings conducted by federal and state agencies. The department furnishes a variety of legal services relating to tax enforcement, zoning and land use regulations, traffic and parking control , utility rates, railroads, bond sales and other matters requiring legislative action or involving interpretation and application of law. The Legal Department also manages claims administration for general liability and fleet liability claims. There is a fulltime Claims Adjuster and the First City Attorney assigned one-half time to this function which is funded through the City' s Insurance Fund. 17 DEPARTMENTAL EXPENDITURE SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 416,010 347, 150 347,150 339,940 SUPPLIES 14,980 16,350 16,350 16,494 SERVICES 17,730 16,740 16,740 22, 180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES 5,000- 5,000- 5,000- 83,440- OPERATING EXPENDITURES 444,920 382,740 382,740 295, 174 OTHER USES 0 0 0 0 TOTAL USES 444,920 382,740 382,740 295, 174 DIVISION SUMMARY FY 1989 FY 1988 FY AM FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL LEGAL 372,080 314,260 314,260 295,174 CLAIMS ADMINISTRATION 72,840 68,480 68,480 0 TOTAL 444,920 382,740 382,740 295,174 12 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL LEGAL 1 4.5 0 2 0 7. 5 CLAIMS ADMINISTRATION 0 1. 5 0 0 0 1. 5 TOTAL 1 6 0 2 0 9 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 INSURANCE FUND 72,840 68,480 68,480 0 TOTAL 444,920 382,740 382,740 295, 174 13 DIVISIONAL BUDGET SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 346,580 285,680 285,680 339,940 SUPPLIES 13,980 15,800 15,800 16,494 SERVICES 15,320 10,280 10,280 22,180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES 5.000- 5.000- 5,000- 83,440- OPERATING EXPENDITURES 372,080 314,260 314,260 295,174 OTHER USES 0 0 0 0 TOTAL USES 372,080 314,260 314,260 295, 174 DIVISIONAL- FUNDING SOURCES FY 1989 FY 1988 FYE1�9��E8 FY 1987 BUDGET ESTIMATE 6UDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 TOTAL 372,080 314,260 314,260 295,174 14 DIVISIONAL BUDGET SUMMARY CLAIMS ADMINISTRATION FY 1989 FY 1988 FY AM FY 1987 EXPENDITURE CATEGORY BUDGET . ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 69,430 61,470 61,470 0 SUPPLIES 1,000 550 550 0 SERVICES 2.410 6.460 6.460 0 OPERATING EXPENDITURES 72,840 68,480 68,480 0 OTHER USES 0 0 0 0 TOTAL USES 72,840 68,480 68,480 0 DIVISIONAL FUNDING SOURCES AMENDED 9 FY 1988 FY 1988 FY 1987 ESTIMATE BUDGET ACTUAL INSURANCE FUND 72,840 68,480 68,480 0 TOTAL 72,840 68,480 68,480 0 15 LLJ DEPARTMENTAL NARRATIVE CITY CLERK The City Clerk' s Office is custodian of the City' s official records, including ordinances resolutions, deeds, contracts, leases, easements, annexation proceedings, petitions and minutes of City Council and other official bodies; the City Clerk processes bid advertisements and other notices for publication; receives competitive bids and records minutes of the official bid opening sessions and is responsible for the taping of City Council Sessions. The Clerk supervises all functions involved in recording, microfilming, storage, retrieval and researching of City records as well as serving as Municipal Court Administrator. Changes in state election laws, notary public laws and areas of open records legislation have a direct impact on the operations of the City Clerk' s Office and require constant study to ensure for compliance and implementation of the mandated changes. The Municipal Court provides the City of Beaumont with control over the enforcement of certain misdemeanor criminal laws within its boundaries. The Municipal Court has the responsibility for processing and adjudicating all Class C Misdemeanor cases filed under the Texas Penal Code, Texas Uniform Traffic Act and ordinances of the City of Beaumont. The offenses are subject to fines of not more than $200. The Court also processes and collects fines on parking violations. The Court is served by one part-time Chief Magistrate and a relief Magistrate who are appointed by the City Council . Court is held Monday through Friday beginning at 8:00 a.m. and on Wednesday evening from 3:00 to 6:00 p.m. A City Prosecutor also provides legal advice and supervision. The administrative staff of the Court maintains records of all traffic and misdemeanor complaints and convictions, prepares documents and schedules trials, notifies witnesses and attorneys of court dates, processes overdue notices of outstanding fines and collects data for reporting purposes. The Court Office processes warrants issued for non-payment of outstanding fines. To improve collections, the Court has installed a night depository which offers citizens a convenience for paying fines. It is the goal of the Court office to process all cases accurately and timely, to insure all citizens are afforded their full rights in the Court and to maintain accurate records of all the actions taken by the Court. The City Clerk's Office has established a goal of better records management in order to provide continued, responsive assistance to Beaumont' s citizens. 17 DEPARTMENTAL EXPENDITURE SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 545,680 509, 120 514,440 502,797 SUPPLIES 16,770 13,420 18,940 19,419 SERVICES 84,210 79,750 82,590 66,609 CAPITAL OUTLAY 4,800 6,000 2,320 22,697 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 651,460 608,290 618,290 611,522 OTHER USES 0 0 0 0 TOTAL USES 651,460 608,290 618,290 611,522 DIVISION SUMMARY FY 1989 FY 1988 AM FY FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY CLERK 169,410 164,070 174,070 163,484 MUNICIPAL COURT 482,050 444,220 444,220 448,038 TOTAL 651,460 608,290 618,290 611,522 18 PERSONNEL CLASSIFICATION SUM+IARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY CLERK 1 0 0 2 0 3 MUNICIPAL COURT 1 0 0 15 0 16 TOTAL 2 0 0 17 0 19 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 651,460 618,290 618,290 611,522 TOTAL 651,460 618,290 618,290 611,522 19 DIVISIONAL BUDGET SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 95,670 97,740 103,060 94, 179 SUPPLIES 7,650 4,300 9,820 3,926 SERVICES 64,290 56,030 58,870 57,948 CAPITAL OUTLAY 1,800 6,000 2,320 7,431 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 169,410 164,070 174,070 163,484 OTHER USES 0 0 0 0 TOTAL USES 169,410 164,070 174,070 163,484 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET Ate_ GENERAL FUND 169,410 164,070 174,070 163,484 TOTAL 169,410 164,070 174,070 163,484 20 DIVISIONAL BUDGET SUMMARY MUNICIPAL COURT p FY 1989 FY 1988 FME1 88 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 450,010 411,380 411,380 408,618 SUPPLIES 9,120 9,120 9,120 15,493 SERVICES 19,920 23,720 23,720 8,661 CAPITAL OUTLAY 3.000 0 0 15.266 OPERATING EXPENDITURES 482,050 444,220 444,220 448,038 OTHER USES 0 0 0 0 TOTAL USES 482,050 444,220 444,220 448,038 DIVISIONAL FUNDING SOURCES FY $ g AMENDE FY 1982 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 482,050 444,220 444,220 448,038 TOTAL 482,050 444,220 444,220 448,038 21 m z D Z C7 m DEPARTMENTAL NARRATIVE FINANCE The Finance Department is responsible for the collection, investment and disbursement of all City funds, the proper and accurate reporting of all financial transactions in accordance with Generally Accepted Accounting Principals, Governmental Accounting Standards Board Pronouncements and other applicable standards, payroll , auditing, budgeting and budgetary control , management of information services (data processing), and purchasing. FY 1988 was a landmark year for the Finance Department. The task of converting from the Prime to the IBM 38 Computer was accomplished by the M. I.S. Division along with the successful installation of IBM 36 systems for the Municipal Court and Fleet Divisions. Micro-computer support and training was instituted City-wide, and with the direction and support of the City' s MIS Committee, long-range policy and goals have been defined. Finance produced its first annual internal audit status report detailing recovery and/or savings to the City of $140,000. It achieved its first award for Distinguished Budget Presentation. Departmental and divisional policies and procedures were completed where necessary and otherwise updated. Office automation and proficiency has steadily increased in all divisions, although the monthly and interim financial reporting is still not as timely as it should be. The Finance Department has set ambitious goals for FY 1989. It will complete automation in the collection function, thereby increasing collection percentages. A paperless purchasing system will be implemented by' fT'scif year end. Consistent and timely financial reporting will be a primary objective of the Accounting Division. Through regularly scheduled staff meetings, the Department Director will provide: for improved communication between divisions, will increase staff awareness of attitudes and responsiveness toward the needs of the public and internal users and will identify areas to improve operating efficiency. In addition to the established divisions in the Finance Department, the Risk Management, Contract Management, Grant Administration and Building Maintenance functions will be included beginning FY 1989. These activities have been incorporated under Finance as part of an effort to consolidate central and internal services. An immediate goal for the Risk Management Division will be to develop a comprehensive risk management plan including city-wide safety and training programs. 23 DEPARTMENTAL EXPENDITURE SUMMARY FINANCE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,807,517 2,811,420 2,933,272 2,812,589 SUPPLIES 181,700 297,680 275,935 215,649 SERVICES 1, 142,390 927,690 981,910 1,026,363 CAPITAL OUTLAY 1,732,769 1,338,736 2,331,867 2,492,882 OTHER EXPENDITURES 14,321,970 13,011,840 12,902,790 12,489,438 OPERATING EXPENDITURES 20,186,346 18,387,366 19,425,774 19,036,921 TRANSFERS OUT 75,230 37,890 41,550 0 USES OF WORKING CAPITAL 0 0 0 55,636,091 OTHER USES 75,230 37,890 41,550 55,636,091 TOTAL USES 20,261,576 18,425,256 19,467,324 74,673,012 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL INTERNAL AUDIT 53,710 56,370 56,370 52,355 C.D.B.G. 2,348,116 1,177,411 2,073,424 2,043, 150 FINANCE ADMINISTRATION _ 7,812,130 7,816,315 7,839,230 63,363,347 ACCOUNTING 351,520 339,040 344,040 348,534 CENTRAL COLLECTIONS 487,270 512,210 525,210 494,061 RISK MANAGEMENT 6,394,410 5,587,420 5,591,080 5,308,468 BUILDING MAINTENANCE 1,257,270 1,864,900 1,892,900 1,323,499 PROCUREMENT 297,890 276,680 302,160 146,430 PROPERTY MANAGEMENT 27,740 0 0 0 INFORMATION SYSTEMS 1,0312520 594,910 642,910 1,462,943 LEGAL 0 0 0 0 CLAIMS ADMINISTRATION 200,000 200,000 200,000 130,225 TOTAL 20,261,576 18,425,256 19,467,324 74,673,012 24 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 3 0 0 2 0 5 INTERNAL AUDIT 0 1 0 0 0 1 ACCOUNTING 2 3 0 5 0 10 CENTRAL COLLECTIONS 1 0 0 9 0 10 PURCHASING 2 2 0 4 0 8 INFORMATION SYSTEMS 1 4 2 3 0 10 PROPERTY MANAGEMENT 1 2 0 0 0 3 BUILDING MAINTENANCE 2 0 0 2 20 24 RISK MANAGEMENTS 1 0 0 1 0 2 C.D.B.G. 1 3 1 1 0 6 TOTAL 14 15 3 27 20 79 DEPARTMENTAL FUNDING SOURCES FY 19 9 FY 198 FY AM FY 1987 FUND TOTALS BUDGE ESTIMATE ACTUAL GENERAL FUND 3,494,510 3,677,800 3,805,280 4,254,810 C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 TELEPHONE FUND 382,130 0 0 0 INSURANCE FUND 6,394,410 5,587,420 5,591,080 5,308,468 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60,100 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 EMERGENCY SHELTER GRANT 155,920 24,080 0 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 0 0 DEBT SERVICE FUND 2,765,190 2,715,510 7,161,950 62,732,059 1987 INTEREST & SINKING FUND 4,231,490 4,443,450 0 0 COMMUNITY DONATIONS TRUST FUND 0 0 0 0 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 150,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 T O T A L 2U-,2ZT-,576- 18-,425-,7517 1g-,4Z7 -- 7T,-S7T,= 25 DIVISIONAL BUDGET SUMMARY INTERNAL AUDIT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT E BUDGET ACTUAL PERSONNEL COSTS 49,910 47,430 47,430 46,609 SUPPLIES 1,450 2,000 2,000 3,207 SERVICES 2,350 3,190 3,190 2;539 CAPITAL OUTLAY 0 3.750 3.750 0 OPERATING EXPENDITURES 53,710 56,370 56,370 52,355 OTHER USES 0 0 0 0 TOTAL USES 53,710 56,370 56,370 52,355 DIVISIONAL FUNDING SOURCES. AMENDED FY 1989 FY 1988- FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 53,710 56,370 56,370 52,355 TOTAL 53,710 56,370 56,370 52,355 26 DIVISIONAL BUDGET SUMMARY FINANCE ADMINISTRATION AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 246,170 207,970 207,970 274,725 SUPPLIES 11,400 11,950 11,450 14,955 SERVICES 112, 150 94,770 103,270 133,378 CAPITAL OUTLAY 210,500 144,775 166,700 64,030 OTHER EXPENDITURES 7.156.680 7.356.850 7,349.840 7.240. 168 OPERATING EXPENDITURES 7,736,900 7,816,315 7,839,230 7,727,256 TRANSFERS OUT 75,230 0 0 0 USES OF WORKING CAPITAL 0 0 0 55.636.091 OTHER USES 75,230 0 0 55,636,091 TOTAL USES 7,812,130 7,816,315 7,839,230 63,363,347 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 988 FY 1988 FY 1987 BUDGET ES BUDGET ACTUAL GENERAL FUND 369,720 314,690 322,690 426,988 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60,100 DEBT SERVICE FUND 2,765,190 2,715,510 7,161,950 62,732,059 1987 INTEREST & SINKING FUND 4,231,490 4,443,450 0 0 COMMUNITY DONATIONS TRUST FUND 0 0 0 0 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 150,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 TOTAL 7,812,130 7,816,315 7,839,230 63,363,347 27 DIVISIONAL BUDGET SUMMARY ACCOUNTING AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET- ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 329,870 315,540 315,540 312, 177 SUPPLIES 10,850 6,500 11,500 14,032 SERVICES 10,800 14,750 14,750 11,417 CAPITAL OUTLAY 0 2,250 2.250 10.908 OPERATING EXPENDITURES 351,520 339,040 344,040 348,534 OTHER USES 0 0 0 0 TOTAL USES 351,520 339,040 344,040 348,534 DIVISIONAL FUNDING SOURCES AMENDED FY_�JI ES 1988 BUDGET ACTUAL GENERAL FUND 351,520 339,040 344,040 348,534 TOTAL 351,520 339,040 344,040 348,534 28 DIVISIONAL BUDGET SUMMARY CENTRAL COLLECTIONS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 268,970 249,610 262,610 243,559 SUPPLIES 9,200 9,600 9,100 6,329 SERVICES 209,100 247,850 248, 190 231,346 CAPITAL OUTLAY 0 5. 150 5.310 12.827 OPERATING EXPENDITURES 487,270 512,210 525,210 494,061 OTHER USES 0 0 0 0 TOTAL USES 487,270 512,210 525,210 494,061 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 487,270 512,210 525,210 494,061 TOTAL 487,270 512,210 525,210 494,061 29 DIVISIONAL BUDGET SUMMARY RISK MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 89,940 109,570 119,570 85,869 SUPPLIES 3,800 6,800 8,800 6,819 SERVICES 39,870 58,710 64,210 93,866 CAPITAL OUTLAY 0 4,000 4,000 2,869 OTHER EXPENDITURES 6,260.800 5.370.450 5,352.950 5.119.045 OPERATING EXPENDITURES 6,394,410 5,549,530 5,549,530 5,308,468 TRANSFERS OUT 0 37.890 41.550 0 OTHER USES 0 37,890 41,550 0 TOTAL USES 6,394,410 5,587,420 5,591,080 5,308,468 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMAT BUDGET ACTUAL INSURANCE FUND 6,394,410 5,587,420 5,591,080 5,308,468 TOTAL 6,394,410 5,587,420 5,591,080 5,308,468 30 DIVISIONAL BUDGET SUMMARY BUILDING MAINTENANCE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 806,640 1,062,350 1,110,350 953,629 SUPPLIES 71,720 183,150 155,430 71,311 SERVICES 367,110 333,400 338,000 278,467 CAPITAL OUTLAY 11,800 286,000 289,120 20,092 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 1,257,270 1,864,900 1,892,900 1,323,499 OTHER USES 0 0 0 0 TOTAL USES 1,257,270 1,864,900 1,892,900 1,323,499 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,257,270 1,583,900 1,611,900 1,323,499 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 TOTAL 1,257,270 1,864,900 1,892,900 1,323,499 31 DIVISIONAL BUDGET SUMMARY PROCUREMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 257,930 233,750 259,230 121,699 SUPPLIES 16,100 17,590 18,965 20,151 SERVICES 23,860 24,340 22,540 4,580 CAPITAL OUTLAY 0 1.000 1.425 0 OPERATING EXPENDITURES 297,890 276,680 302,160 146,430 OTHER USES 0 0 0 0 TOTAL USES 297,890 276,680 302,160 146,430 DIVISIONAL FUNDING SOURCES AMENDE FY 988 FY 1989 FY 1987 ESTIMATE BUDGET ACTUAL GENERAL FUND 297,890 276,680 302,160 146,430 TELEPHONE FUND 0 0 0 0 TOTAL 297,890 276,680 302,160 146,430 32 DIVISIONAL BUDGET SUMMARY PROPERTY MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 102,440 0 0 0 SUPPLIES 2,000 0 0 0 SERVICES 1,000 0 0 0 OTHER EXPENDITURES 77.700- 0 0 0 OPERATING EXPENDITURES 27,740 0 0 0 OTHER USES 0 0 0 0 TOTAL USES 27,740 0 0 0 DIVISIONAL FUNDING SOURCES BUDGET Q- AMENDED BUDGET S 1988 FY BUDGET ACTUAL GENERAL FUND 27,740 0 0 0 TOTAL 27,740 0 0 0 33 DIVISIONAL BUDGET SUMMARY INFORMATION SYSTEMS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET SE TIMATE BUDGET ACTUAL PERSONNEL COSTS 379,910 350,060 370,060 340,804 SUPPLIES 48,680 53,090 53,090 61,535 SERVICES 324,850 124,760 152,760 228,197 CAPITAL OUTLAY 91,350 67,000 67,000 832,407 OTHER EXPENDITURES 186.730 0 0 0 OPERATING EXPENDITURES 1,031,520 594,910 642,910 1,462,943 OTHER USES 0 0 0 0 TOTAL USES 1,031,520 594,910 642,910 1,462,943 DIVISIONAL FUNDING SOURCES FY 1989 198 AMENDD�$�E88D FY 1987 BUDGET STIMATE F��L_ ACTUAL GENERAL FUND 649,390 594,910 642,910 1,462,943 TELEPHONE FUND 382,130 0 0 0 TOTAL 1,031,520 594,910 642,910 1,462,943 34 DIVISIONAL BUDGET SUMMARY CLAIMS ADMINISTRATION AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL CAPITAL OUTLAY 0 0 0 0 OTHER EXPENDITURES 200.000 200.000 200.000 130.225 OPERATING EXPENDITURES 200,000 200,000 200,000 ' ' 130,225 OTHER USES 0 0 0 0 TOTAL USES 200,000 200,000 200,000 130,225 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 TOTAL 200,000 200,000 200,000 130,225 35 DIVISIONAL BUDGET SUMMARY C.D.B.G. AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 275,737 235, 140 240,512 433,518 SUPPLIES 6,500 7,000 5,600 17,310 SERVICES 51,300 25,920 35,000 42;573 CAPITAL OUTLAY 1,419,119 824,811 1,792,312 1,549,749 OTHER EXPENDITURES 595.460 84.540 0 0 OPERATING EXPENDITURES 2,348,116 1,177,411 2,073,424 2,043,150 OTHER USES 0 0 0 0 TOTAL USES 2,348,116 1,177,411 2,073,424 2,043, 150 DIVISIONAL FUNDING SOURCES AMENDEp FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 EMERGENCY SHELTER GRANT 155,920 24,080 0 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 0 0 TOTAL 2,348,116 1,177,411 2,073,424 2,043, 150 36 i COMMUNITY & ECONOMIC DEVELOPMENT I I I it ii i DEPARTMENTAL NARRATIVE COMMUNITY DEVELOPMENT In 1989, the Community Development Department will include the Housing Rehabilitation Division, the Community Affairs and Fair Housing Officer, the Planning Division and the Economics Development Division. The Housing Rehabilitation activities focuses on conserving and expanding the housing stock in Beaumont. Programs include both residential and rental rehabilitation. The goal of the Fair Housing Program is the elimination of discrimination in the sale, rental or financing of housing. The Physical Planning Division develops the policy guidelines that the Planning Commission and City Council for use the development of Beaumont. The division develops plans and studies used in programs designed to improve neighborhoods, encourage economic development and enhance City service delivery. The division also coordinates the Capital Improvements Program. The City' s economic development activities will be coordinated by this • department, working closely with the City Manager to develop projects. 37 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY & ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 715,953 671,060 670,610 432,536 SUPPLIES 23,300 19, 180 29,070 20,530 SERVICES 179,260 144,310 152,680 219,680 CAPITAL OUTLAY 804,751 841,359 761,761 48,028 OTHER EXPENDITURES 0 27,600- 160,505 67 OPERATING EXPENDITURES 1,723,264 1,648,309 1,774,626 720,841 OTHER USES 0 0 0 0 TOTAL USES 1,723,264 1,648,309 1,774,626 720,841 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ECONOMIC DEVELOPMENT 199,090 176,350 179,350 253,366 HOUSING REHABILITATION 1,018,804 1,049,209 969,421 46,310 DEVELOPMENT SERVICES 374,650 293,990 336,590 322,847 COMMUNITY DEVELOPMENT 130,720 128,760 128,760 98,318 TOTAL 1,723,264 1,648,309 1,614,121 720,841 38 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 PLANNING 1 4.5 2 3 0 10. 5 ECONOMIC DEVELOPMENT 1 0 0 1 0 2 C.D.B.G. REHAB PROGRAM 2 0.5 3 2 0 7. 5 TOTAL 6 5 5 6 0 22 DEPARTMENTAL FUNDING SOURCES FY 1989 FY 1ggg FFYYE1988 FY 1987 FUND TOTAL BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 704,460 568,100 586,100 626,129 C.D.B.G. FUND 826,804 966,519 997,926 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 MISC. PUBLIC SAFETY GRANTS 0 0 0 0 EMERGENCY SHELTER GRANT 0 0 0 0 EDA SMALL BUSINESS LOAN FUND 0 0 0 0 E.D.A. GRANT FUND 0 31,000 58,600 48,402 T O T A L T;6 3II9- 1,774,6 T- 39 DIVISIONAL BUDGET SUMMARY COMMUNITY DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 105,910 117,620 116,620 91, 189 SUPPLIES 1,440 1,300 1,350 2,514 SERVICES 23,370 8,190 10,790 4,615 CAPITAL OUTLAY 0 1,650 0 0 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 130,720 128,760 128,760 98,318 OTHER USES 0 0 0 0 TOTAL USES 130,720 128,760 128,760 98,318 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 130,720 128,760 128,760 98,318 MISC. PUBLIC SAFETY GRANTS 0 0 0 0 TOTAL 130,720 128,760 128,760 98,318 40 DIVISIONAL BUDGET SUMMARY HOUSING REHABILITATION AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 194,523 193,980 192,050 0 SUPPLIES 7,850 2,900 7,000 0 SERVICES 14,480 14,970 13,300 0 CAPITAL OUTLAY 801.951 837.359 757.071 46.310 OPERATING EXPENDITURES 1,018,804 1,049,209 969,421 46,310 OTHER USES 0 0 0 0 TOTAL USES 1,018,804 1,049,209 969,421 46,310 DIVISIONAL FUNDING SOURCES ppEEpp FY 9 FY 1988 FY 159 FY 1987 EL ESTIMATE BUDGET ACTUAL C.D.B.G. FUND 826,804 966,519 837,421 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 TOTAL 1,018,804 1,049,209 969,421 46,310 41 DIVISIONAL BUDGET SUMMARY DEVELOPMENT SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 341,480 286,560 289,040 291,667 SUPPLIES 10,380 13,830 16,570 15,714 SERVICES 19,990 18,850 28,630 13,681 CAPITAL OUTLAY 2,800 2,350 2,350 1,718 OTHER EXPENDITURES 0 27.600- 0 67 OPERATING EXPENDITURES 374,650 293,990 336,590 322,847 OTHER USES 0 0 0 0 TOTAL USES 374,650 293,990 336,590 322,847 DIVISIONAL FUNDING SOURCES AMENDED FY 1 FY 1988 FY 1987 BUDG 1 FEYSTIME BUDGET ACTUAL_ GENERAL FUND 374,650 262,990 277,990 274,445 E.D.A. GRANT FUND 0 31,000 58,600 48,402 TOTAL 374,650 293,990 336,590 322,847 42 DIVISIONAL BUDGET SUMMARY ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 74,040 72,900 72,900 49,680 SUPPLIES 3,630 1,150 4, 150 2,302 SERVICES 121,420 102,300 99,960 201,384 CAPITAL OUTLAY 0 0 2.340 0 OPERATING EXPENDITURES 199,090 176,350 179,350 253,366 OTHER USES 0 0 0 0 TOTAL USES 199,090 176,350 179,350 253,366 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 199,090 176,350 179,350 253,366 TOTAL 199,090 176,350 179,350 253,366 43 O r C7 m DEPARTMENTAL NARRATIVE POLICE The Police Department' s responsibility is to provide law enforcement and public safety to the citizens of Beaumont. This encompasses all aspects of enforcement within its jurisidiction including Federal , State and City laws and regulations. The Department is organized to respond to this mission in a proactive as well as complaint driven posture. Organizationally, there are three divisions; Administration, incorporates general administration, community relations, research, and other related internal activities; Criminal Investigation manages special crimes, i .e. narcotics, youth services, etc. identification and other criminal investigation; Field Operations includes patrol , warrants, communications and the special tactical units STAR and SWAT. During FY 1988 several new programs were established. Staffing levels were reallocated to provide better use of manpower and a new planning approach was implemented to shift primary emphasis from identification of City-wide needs to more specific neighborhood problems. An expanded Police Community Relations Unit made a record number of public appearance, receiving feedback from all segments of the community. Well established training programs were evaluated and adopted, providing necessary training to new as well as present personnel . New management philosophies were implemented to provide goals and objectives at each level of management. Specific crime problems were attacked by specialized "Teams" of officers, resulting in significant numbers of arrests and the recovery of vast amounts of stolen property. For example, the auto theft unit achieved a clearance rate three times that of the national average. A joint "sting" operation, staffed by the police department and the District Attorney' s Office recovered thousands of dollars worth of stolen property during an undercover operation. Current staffing levels were re-allocated to provide better response times to citizen calls requiring police responses and the Telephone Report Unit was established for minor reporting not requiring actual police presence and referral services when needed. Although these programs have enabled the police department to provide better service to the community, the department is striving to move forward with innovative goals for FY 1989. For almost two years, the department has planned for the civilianization of the Communications Section in a manner to insure adequate staffing levels, by utilizing the City Managers Task-Force for the Re-organization of Communications. Plans have been developed to implement a new traffic unit to reduce the number of accidents and enhance traffic law enforcement. The Police Community Relations Unit will expand the recent Adopt-A-Cop program into local schools, as well as target 10,000 junior police officers, ages 8 to 14, for commissioning. Because of the projected increase in serious crimes, a Case Management Program for criminal investigations will be initiated along with a new general offense reporting system. This program will insure supervisors and line workers of proper case distribution and follow-up techniques enabling investigators to improve on an already good clearance rate for major crimes. Plans are being developed for a County-wide computer assisted general offense report. This report will include information commonly utilized by all local police agencies and ensure future uniform crime reporting. 45 AUTHORIZED PERSONNEL SUMMARY PUBLIC SAFETY — HEALTH GRADE NO. PUBLIC SAFETY (CONT.) GRADE NO. Health Administration Emergency Medical Services Health Director -- -- EMS Manager 19 1 Public Health Administrator E6 1 Paramedic 08 6 Environmental Specialist 16 1 Medic 05 6 Health Admin. Supervisor 14 1 Total 13 Laboratory Supervisor 14 1 Comm. Safety Prog. Coordinator 10 1 Training Center Laboratory Technician ii 10 1 Maintenance Worker 01 1 Laboratory Technician 1 09 1 Total 1 Sr. Secretary 09 1 Registrar Vital Statistics 06 1 Code Enforcement Clerk/Cashier 05 1 Building Official 19 1 Deputy Registrar 04 1 Development Coordinator 14 1 Clerk Typist 03 1 Code Enforcement Supervisor 13 1 Custodian II 02 1 Code Inspector iI 11 3 Total 13 Code Inspector 1 09 4 Housing Technician 08 1 Public Health Nursing Sr. Clerk 07 1 Nurse Practitioner 15 1 Clerk Typist 03 2 Public Health Nurse II 14 1 Total 14 Public Health Nurse 1 12 4 Licensed Vocational Nurse 10 1 Animal Control Sr. Clerk Typist 07 1 Animal Control Supervisor 13 1 Clerk Typist 03 1 Animal Control Officer 06 5 Total 9 Dispatcher 1 05 1 Total 7 W. I .C. Program W. I .C. Nutrition Supv. 16 1 Environmental Health Public Health Nurse II 14 1 Chief Sanitarian 18 1 Public Health Nurse 1 12 1 Asst. Chief Sanitarian 14 1 Nutritionist 10 1 Environmental insp. Supervisor 12 1 Clerical Supervisor 09 1 Sanitarian 11 11 1 Clerk Typist 03 2 Sanitarian 1 10 1 Total 7 Health Inspector 09 1 Clerical Supervisor 09 1 Employee Health Services Environmental Inspector 08 4 Licensed Vocational Nurse 10 1 Environmental Health Clerk 05 3 Total 1 Total 14 Public Safety Total 58 Community Health Clinic Health Clinic Supervisor 16 1 PUBLIC SAFETY — FiRE GRADE NO. Public Health Nurse II 14 1 Fire Administration Licensed Vocational Nurse 10 1 Fire Chief E3 -- Medical Records Clerk 06 1 District Fire Chief IV 3 Community Health Clerk 06 1 Fire Captain 111 9 Total 5 Fire Prev. Investigator 11 III 1 Fire Prev. Investigator 1 11 1 Health Total 35 Fire Engineer II 2 _= Fire Fighter I 2 Total 18 PUBLIC SAFETY GRADE NO. Public Safety Administration Fire Suppression Public Safety Director E2 1 Assistant Fire Chief VI 1 Dep. Director of Public Safety E5 1 Deputy Fire Chief V 3 Equipment Mechanic Leader 11 1 District Fire Chief IV 9 Equipment Mechanic II 09 2 Fire Captain 111 33 Sr. Secretary 09 1 Fire Engineer II 69 Secretary 08 1 Fire Fighter I 90 Sr. Clerk Typist 07 2 Total 205 Total 9 P5 Public Safety - Fire Total 223 AUTHORIZED PERSONNEL SUMMARY PUBLIC WORKS GRADE NO. PUBLIC WORKS (CONT.) GRADE NO. Public Works Administration Engineering Public Works Director E2 1 City Engineer E4 1 Deputy Director of Public Works E5 1 Civil Engineer 111 20 3 Contract Coordinator 14 1 Civil Engineer II 16 2 Sr. Secretary 09 1 Field Supervisor 12 1 Sr. Clerk 07 1 Civil Engineer 1 13 2 Public Works Clerk 02 1 Construction Inspector II 11 4 Total 6 Traffic Design Technician 10 1 Engineering Technician 10 2 Operations Drafting Supervisor 10 1 Operations Manager E5 1 Engineering Assistant 1 10 1 Asst. Operations Manager 17 1 Construction Inspector 1 10 1 Signal Superintendent 15 1 Survey Party Chief 10 2 General Superintendent 15 1 Secretary 08 1 Signal Foreman 12 1 Survey Technician 08 2 Signal Technician 11 5 Drafting Technician 06 3 Foreman 10 6 Word Processing Clerk 04 1 Electrician II 10 2 Traffic Technician 03 1 Crew Leader II 08 1 Survey Aide 01 1 Equipment Operator Leader 08 5 Parking Control Officer 01 2 Secretary 08 1 Total 32 Field Mechanic 07 1 Equipment Operator III 07 1 Sr. Clerk 07 2 Sanitation - Administration Crew Leader 1 06 16 Sanitation Manager 19 1 Equipment Operator II 06 11 Sanitation Supervisor 13 1 Sign Fabricator 06 1 Clerical Supervisor 09 1 Equipment Operator 1 05 18 Sr. Clerk 07 1 Sign Installer/Repairer 03 2 Dispatcher 1 05 1 Meter Repairer 03 1 Vehicle Inspector 05 1 Sign Fabricator Aide 03 1 Custodian II 02 1 Maintenance Worker 1 01 32 Total 7 Total 111 Sanitation - Residential Landfill - Administration Refuse Collection Supvervisor 10 2 Landfill Manager 18 1 Equipment Operator 1 05 21 Sr. Clerk 07 1 Total 23 Data Entry Clerk 03 2 Total 4 Sanitation - Brush Refuse Collection Supervisor 10 1 Landfill - Operations Scheduler 10 1 Landfill Supervisor 12 1 Equipment Operator 11 06 7 Equipment Operator Leader 08 2 Equipment Operator 1 05 7 Equipment Operator III 07 4 Total 16 Equipment Operator II 06 3 Equipment Operator 1 05 1 Landfill Attendant 01 3 Public Works Total 213 Total 14 P6 AUTHORIZED PERSONNEL SUMARY COMMUNITY SERVICES GRADE NO. COMMUNITY SERVICES (CONT.) GRADE NO. Community Services Admin. Information Services Community Services Director E2 1 Information Services Director E4 1 Administrative Assistant 16 1 Librarian III 17 1 Total 2 Librarian II 14 3 Librarian 1 10 6 Convention Facilities Sr. Secretary 09 1 Convention Facilities Manager E6 1 Sr. Clerk Typist 07 1 Asstant Manager 16 1 Sr. Library Clerk 06 1 Sr. Clerk Typist 07 1 Custodian Leader 06 1 Ticket Clerk 06 1 Library Clerk II 05 1 Total 4 Library Clerk 03 9 Custodian II 02 1 Facility Operations Custodian 1 01 1 Operations Manager 15 1 Total 27 Foreman 10 1 Custodial Leader 06 2 Tyrrell Historical Library Maintenance Worker II 03 3 Librarian III (Archivist) 17 1 Maintenance Worker 1 01 1 Library Clerk 03 2 Total 8 Total 3 Convention & Tourism Community Services Total 88 Convention & Tourism Manager E5 1 Event Coordinator ill 2 COMMUNITY & ECONOMIC Secretary 08 1 DEVELOPMENT GRADE NO. Total 4 Community Dev. Admininistration Recreation Community Development Director E4 1 Recreation Manager 17 1 Administrative Assistant 16 1 Program Coordinator 14 1 Total 2 Community Center Supervisor 14 1 Secretary 08 1 Planning/Development Services Building Attendant Supervisor 02 1 Planning Director 22 1 Total 5 Sr. Planner 18 2 Planner 14 2.5 Parks Development & Operations Planning Technician 09 2 Parks Manager 19 1 Secretary 08 2 Asst. Park Manager 17 1 Clerk Typist 03 1 Foreman 10 1 Total 10.5 Sr. Secretary 09 1 Crew Leader II 08 2 Economic Development Crew Leader 1 06 2 Economic Development Manager 19 1 Maintenance Worker Ill 06 1 Sr. Secretary 09 1 Equipment Operator II 06 1 Total 2 Equipment Operator 1 05 7 Maintenance Worker 1 01 15 C.D.B.G. Rehab Program Total 32 Housing Rehab. Administrator 18 1 Community Affairs Coordinator 14 1 Best Years Center Rehab Loan Officer 11 13 1 Program Coordinator 14 1 Rehab Specialist 11 11 1 Administrative Aide 03 1 Rehab Loan Officer 1 11 1 Custodian II 02 1 Rehab Loan Specialist 1 08 1 Total 3 Sr. Clerk Typist 07 1 Total 7 Community Development Total 21.5 AUTHORIZED PERSONNEL SUMMARY WATER UTILITIES GRADE NO. WATER (CONT.) GRADE NO. Water Administration Water Production Water Utilities Director E3 1 Water Production Supt. 17 1 Civil Engineer III 20 1 Laboratory Supervisor 14 1 Environmental Engineer 17 1 General Foreman 12 2 Administrative Assistant 1 13 1 Plant Maintenance Mechanic 10 2 Engineering Assistant II 12 1 Plant Operator II 09 4 Construction Inspector II 11 1 Plant Operator 1 08 5 Sr. Secretary 09 1 Crew Leader 1 06 1 Drafting Technician 06 1 Equipment Operator 1 05 1 Total 8 Maintenance Worker II 03 2 Maintenance Worker 1 01 2 Customer Services Total 21 Customer Services Manager 17 1 Utilities Billing Supervisor 12 1 Secretary 08 1 Sewer Maintenance Customer Service Worker 06 1 Water Utilities System Supt. 13 1 Billing/Collection Clerk 05 1 General Foreman 12 2 Customer Service Clerk 04 6 Foreman 10 1 Account Clerk 1 04 1 Plant Maint. Mechanic 10 1 Total 12 Crew Leader 11 08 9 Sr. Clerk Typist 07 1 Meter Services Division Equipment Operator II 06 3 Meter Services Superintendent 17 1 Maintenance Worker II 03 14 Customer Service Worker 06 4 Custodian 1 01 1 Customer Service Clerk 04 1 Maintenance Worker 1 01 8 Meter Repairer 03 3 Total 41 Meter Reader II 03 2 Meter Reader 1 01 6 Total 17 Water Reclamation Water Reclamation Supt. 17 1 Water Distribution Laboratory Supervisor 14 1 Water Utilities System Manager E6 1 Electronics Technician II 12 1 General Foreman 12 2 General Foreman 12 2 Equipment Coordinator 10 1 Lab Technician 09 1 Foreman 10 1 Plant Maint. Mechanic 10 2 Storekeeper II 09 1 Plant Operator II 09 2 Crew Leader II 08 8 Equipment Operator 1 05 1 Equipment Operator Leader 08 1 Maintenance Worker II 03 2 Secretary 08 1 Maintenance Worker 1 01 3 Dispatcher II 06 1 Total 16 Equipment Operator II 06 It Equipment Operator 1 05 2 Water Total 153 Maintenance Worker II 03 13 Maintenance Worker 1 01 2 Total 38 P8 CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY FUND AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE $ 15,065,137 $ 41,239,502 $ 41,239,502 CURRENT RESOURCES GENERAL FUND 41,401,980 43,180,040 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 7,199,435 7,198,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,564,053 3,697,613 CONVENTION FACILITIES FUND 1,324,220 1,480,970 1,628,940 TRANSIT FUND 1,463,400 1,433,100 1,420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,213,950 5,941,250 6,143,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,587,250 MISC. TRUST FUNDS 943,800 1,249,470 1,168,560 TOTAL CURRENT RESOURCES 92,024,810 95,710,538 95,081,128 TOTAL AVAILABLE RESOURCES $107,089,947 $136,950,040 $136,320,630 APPROPRIATIONS GENERAL FUND 43,464,480 43,006,740 43,862,240 DEBT SERVICE FUNDS 6,996,680 7,158,960 7,161,950 CAPITAL PROJECT FUNDS 3,145,630 33,438,538 33,544,538 WATER FUND 14,454,980 13,635,260 13,835,260 SANITATION FUND 3,997,840 4,013,400 4,013,400 CONVENTION FACILITIES FUND 1,289,880 1 ,448,940 1,448,9110 TRANSIT FUND 1,453,400 1,807,820 1,807,820 LANDFILL FUND 2,636,580 2,687,700 2,687,700 MARINA FUND 56,000 40,130 69,960 ' FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 FLEET FUND 11,760,970 4,380,280 4,380,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,590,850 6,081,050 6,081,050 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,324,130 1,514,765 1,714,370 MISC. TRUST FUNDS 479,230 468,640 486,740 TOTAL APPROPRIATIONS 95, 100,570 122,515,903 124,939,888 ENDING BALANCE 11,989,377 Si 14,434,137 11,380,742 CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY DEPARTMENT AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE $ 15,065,137 $ 41,239,502 $ 41,239,502 CURRENT RESOURCES GENERAL FUND 41,401,980 43,180,040 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 7,199,435 7,198,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,564,053 3,697,613 CONVENTION FACILITIES FUND 1,324,220 1,480,970 1,628,940 TRANSIT FUND 1,463,400 1,433,100 11420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,213,950 5,941,250 6,143,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,587,250 MISC. TRUST FUNDS 943,800 1,249,470 1,168,560 TOTAL CURRENT RESOURCES 92,024,810 95,710,538 95,081,128 TOTAL AVAILABLE RESOURCES $107,089,947 $136,950,040 $136,320,630 APPROPRIATIONS EXECUTIVE 12,344,450 11,694,270 11,705,270 LEGAL 444,920 392,740 392,740 CITY CLERK 651,460 598,290 618,290 FINANCE & INTERNAL SERVICES 13,870,166 12,904,956 14,050,424 COMMUNITY & ECONOMIC DEVELOPMENT 1 ,723,264 1,686,309 1 ,794,626 POLICE 11 ,617,320 10,959,060 11,269,060 PUBLIC SAFETY - HEALTH 1,553,160 1,457,450 1 ,469,950 PUBLIC SAFETY 2,558,850 2,857,640 2,963,140 PUBLIC SAFETY - FIRE 8,767,450 8,493,530 8,534,030 PUBLIC WORKS 16,557,410 47,971,118 48,075,238 WATER UTILITIES 15,965,980 13,635,260 13,835,260 COMMUNITY SERVICES 6,781,600 6,138,100 6,324,130 NON-DEPARTMENTAL 2,064,540 3,727,180 3,907,730 TOTAL APPROPRIATIONS $ 95,100,570 $122,515,903 $124,939,888 ENDING BALANCE $ 11,989,377 $ 111,4311,137 $ 11 ,380,712 NEW SUMMARY OF RESOURCES AND USES FLEET FUND AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL BEGINNING BALANCE 1,437,091 1,559,731 1,559,731 629,056 CURRENT RESOURCES CHARGES FOR SERVICES 4,642,410 4, 157,230 4,285,080 3,537,950 INTEREST EARNINGS 50,000 95,000 20,000 91,605 MISCELLANEOUS REVENUE 1,000 5,410 200 142 OPERATING REVENUES 4,693,410 4,257,640 4,305,280 3,629,697 OTHER PROCEEDS 0 0 0 75,168 OTHER RESOURCES 0 0 0 75, 168 TOTAL CURRENT RESOURCES 4,693,410 4,257,640 4,305,280 3,704,865 TOTAL RESOURCES AVAILABLE 6,130,501 5,817,371 5,865,011 4,333,921 APPROPRIATIONS PERSONNEL COSTS 877,630 650,630 650,630 622, 182 SUPPLIES 1,067,850 914,980 978,680 888,711 SERVICES 472,990 626,970 563,270 346,568 CAPITAL OUTLAY 2,317,500 2, 187,700 2,187,700 916,729 OPERATING EXPENDITURES 4,735,970 4,380,280 4,380,280 2,774, 190 TRANSFERS OUT 25,000 0 0 0 TOTAL APPROPRIATIONS 4,760,970 4,380,280 4,380,280 ^2,774, 190 ENDING BALANCE 1,369,531 1,437,091 1,484,731 1,559,731 158 ECONOMIC DEVELOPMENT SUPPORT FY 1989 FY 1988 ORGANIZATION FUNDING FUNDING FIRST STOP BUSINESS CENTER $ 20,000 $ 20,000 SET, INC. 17,510 17,490 BUILD, INC. 0 15,000 ECONOMIC DEVELOPMENT COUNCIL 50,000 50,000 SUMMIT II 0 70,000 TOTAL $ 87,510 $172,490 FY 1989 FY 1988 FUNDING SOURCES FUNDING FUNDING GENERAL FUND $ 87,510 $172,490 TOTAL $ 87,510 $172,490 115A CIVIC AND ARTS SUPPORT FY 1989 FY 1988 ORGANIZATION FUNDING FUNDING SPINDLETOP MUSEUM $ 0 $ 7,630 BABE DIDRIKSON ZAHARIAS FOUNDATION, INC. 0 7,630 BEAUMONT HERITAGE SOCIETY 10,000 10,000 FIRE MUSEUM OF TEXAS 1,030 1,030 SOUTHEAST TEXAS ARTS COUNCIL 118,570 118,570 ART MUSEUM OF SOUTHEAST TEXAS 150,000 150,000 VISITORS CENTER 15,260 0 TOTAL $294,860 $294,860 FY 1989 FY 1988 FUNDING SOURCES FUNDING FUNDING HOTEL- MOTEL TAX FUND $122,860 $120,900 GENERAL FUND 172,000 173,960 TOTAL $294,860 $294,860 115B DEPARTMENTAL EXPENDITURE SUMMARY EXECUTIVE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,692, 160 1,404,430 1,419,960 1,270,643 SUPPLIES 1, 111, 120 960, 110 1,023,780 967,570 SERVICES 882, 170 975,440 918,060 749,290 CAPITAL OUTLAY 2,358,000 2,620,700 2,623,720 933,838 OTHER EXPENDITURES 6,276,000 5,695,700 5,678,200 5,119,045 OPERATING EXPENDITURES 12,319,450 11,656,380 11,663,720 9,040,386 TRANSFERS OUT 25,000 37,890 41,550 0 OTHER USES 25,000 37,890 41,550 0 TOTAL USES 12,344,450 11,694,270 11,705,270 9,040,386 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 _ DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY COUNCIL 327,150 291,900 311,900 301,395 CITY MANAGER 312,270 240,260 240,260 225,983 RESOURCE MANAGEMENT 0 572,660 562, 160 168,610 OFFICE OF PERSONNEL MANAGEMENT 6,919,060 6,209, 170 6,210,670 5,570,208 FLEET MANAGEMENT 2,224,570 2,206,080 2,206,080 1,868,761 COMMUNICATIONS 259,400 0 0 0 FLEET REPLACEMENT 2,302,000 2, 174,200 2, 174,200 905,429 TOTAL 12,344,450 11,694,270 11,705,270 9,040,386 2 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY COUNCIL 0 0 0 1 0 1 CITY MANAGER 3 0 0 1 0 4 OFFICE OF PERSONNEL MANAGEMENT 3 4 0 6 0 13 FLEET MANAGEMENT 2 0 0 5 16 23 COMMUNICATIONS 0 0 5 0 0 5 TOTAL 8 4 5 13 16 46 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,091,980 972,660 983,660 957,728 FLEET FUND 4,760,970 4,380,280 4,380,280 2,774, 190 INSURANCE FUND 6,451,300 5,916,080 5,916,080 5,308,468 GENERAL IMPROVEMENTS FUND 25,000 425,000 425,000 0 COMMUNITY FOUNDATION TRUST 15,200 250 250 0 TOTAL 12,344,450 11,694,270 11,705,270 9,040,386 3 DEPARTMENTAL EXPENDITURE SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 416,010 357, 150 357,150 339,940 SUPPLIES 14,980 16,350 16,350 16,494 SERVICES 17,730 16,740 16,740 22,180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES (5,000) (5,000) (5,000) (83,440) OPERATING EXPENDITURES 444,920 392,740 392,740 295, 174 OTHER USES 0 0 0 0 TOTAL USES 444,920 392,740 392,740 295, 174 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL LEGAL 372,080 314,260 314,260 295,174 CLAIMS ADMINISTRATION 72,840 78,480 78,480 0 TOTAL 444,920 392,740 392,740 295,174 12 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL LEGAL 1 4.5 0 2 0 7.5 CLAIMS ADMINISTRATION 0 1.5 0 0 0 1.5 TOTAL 1 6 0 2 0 9 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 INSURANCE FUND 72,840 78,480 78,480 0 TOTAL 444,920 392,740 392,740 295, 174 13 DEPARTMENTAL EXPENDITURE SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 545,680 502, 120 514,440 502,797 SUPPLIES 16,770 13,420 18,940 19,419 SERVICES 84,210 79,750 82,590 66,609 CAPITAL OUTLAY 4,800 3,000 2,320 22,697 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 651,460 598,290 618,290 611,522 OTHER USES 0 0 0 0 TOTAL USES 651,460 598,290 618,290 611,522 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY CLERK 169,410 154,070 174,070 163,484 MUNICIPAL COURT 482,050 444,220 444,220 448,038 TOTAL 651,460 598,290 618,290 611,522 18 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY CLERK 1 0 0 2 0 3 MUNICIPAL COURT 1 0 0 15 0 16 TOTAL 2 0 0 17 0 19 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 651,460 598,290 618,290 611,522 TOTAL 651,460 598,290 618,290 611,522 19 DEPARTMENTAL EXPENDITURE SUMMARY FINANCE & INTERNAL SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,720,577 2,691,850 2,813,702 2,726,720 SUPPLIES 177,900 254,880 267, 135 208,830 SERVICES 1,102,520 906,210 917,700 932,497 CAPITAL OUTLAY 1,732,769 1,330,986 2,327,867 2,490,013 OTHER EXPENDITURES 8,061,170 7,721,030 7,724,020 7,370,393 OPERATING EXPENDITURES 13,794,936 12,904,956 14,050,424 13,728,453 TRANSFERS OUT 75,230 0 0 0 USES OF WORKING CAPITAL 0 0 0 55,636,091 OTHER USES 75,230 0 0 55,636,091 TOTAL USES 13,870, 166 12,904,956 14,050,424 69,364,544 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL INTERNAL AUDIT 53,710 52,620 56,370 52,355 C.D.B.G. 2,348, 116 1,177,411 2, 157,964 2,043,150 FINANCE ADMINISTRATION 7,772,130 7,836,315 7,849,230 63,363,347 ACCOUNTING 351,520 336,040 344,040 348,534 CASH MANAGEMENT 487,270 500,210 525,210 494,061 BUILDING MAINTENANCE 1,257,270 1,833,900 1,892,900 1,323,499 PROCUREMENT 297,890 256,680 302, 160 146,430 PROPERTY MANAGEMENT 70,740 0 0 0 INFORMATION SYSTEMS 1,031,520 711,780 722,550 1,462,943 CLAIMS ADMINISTRATION 200,000 200,000 200,000 130,225 TOTAL 13,870, 166 12,904,956 14,050,424 69,364,544 24 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 3 0 0 2 0 5 INTERNAL AUDIT 0 1 0 0 0 1 ACCOUNTING 2 3 0 5 0 10 CASH MANAGEMENT 1 0 0 9 0 10 PROCUREMENT 2 2 0 4 0 8 INFORMATION SYSTEMS 1 4 2 3 0 10 PROPERTY MANAGEMENT 1 2 0 0 0 3 BUILDING MAINTENANCE 2 0 0 2 21 25 C.D.B.G. 1 3.5 1 1 0 6. 5 TOTAL 13 15.5 3 26 21 78. 5 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 3,497,510 3,665,280 3,805,280 4,254,810 C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 TELEPHONE FUND 382,130 79,640 79,640 0 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60, 100 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 EMERGENCY SHELTER GRANT 155,920 24,080 24,080 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 60,460 0 DEBT SERVICE FUND 6,996,680 7,158,960 7, 161,950 62,732,059 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 160,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 TOTAL 13,870,166 12,904,956 14,050,424 69,364,544 25 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY & ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 715,953 656,060 670,610 432,536 SUPPLIES 23,300 19, 180 29,070 20,530 SERVICES 179,260 197,310 172,680 219,680 CAPITAL OUTLAY 804,751 841,359 761,761 48,028 OTHER EXPENDITURES 0 (27,600) 160,505 67 OPERATING EXPENDITURES 1,723,264 1,686,309 1,794,626 720,841 OTHER USES 0 0 0 0 TOTAL USES 1,723,264 1,686,309 1,794,626 720,841 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ECONOMIC DEVELOPMENT 199,090 199,350 199,350 253,366 HOUSING REHABILITATION 1,018,804 1,049,209 1,129,926 46,310 DEVELOPMENT SERVICES 374,650 323,990 336,590 322,847 COMMUNITY DEVELOPMENT 130,720 113,760 128,760 98,318 TOTAL 1,723,264 1,686,309 1,794,626 720,841 38 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 PLANNING 1 4. 5 2 3 0 10.5 ECONOMIC DEVELOPMENT 1 0 0 1 0 2 C.D.B.G. REHAB PROGRAM 2 0 3 2 0 7 TOTAL 6 4.5 5 6 0 21. 5 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 704,460 606, 100 606,100 626,129 C.D.B.G. FUND 826,804 966,519 997,926 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 E.D.A. GRANT FUND 0 31,000 58,600 48,402 TOTAL 1,723,264 1,686,309 1,794,626 720,841 39 DEPARTMENTAL EXPENDITURE SUMMARY POLICE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 9,700,250 9,043,400 9,299,140 8,571,826 SUPPLIES 475, 130 457,900 452, 120 503,287 SERVICES 1,384,730 1,287,760 1,334,800 1,242,021 CAPITAL OUTLAY 240,600 130,000 143,000 167,314 OTHER EXPENDITURES 16,610 40,000 40,000 (48,519) OPERATING EXPENDITURES 11,817,320 10,959,060 11,269,060 10,435,929 OTHER USES 0 0 0 0 TOTAL USES 11,817,320 10,959,060 11,269,060 10,435,929 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ADMINISTRATIVE SERVICES 2,811,010 2,651,040 2,939, 130 2,638,045 FIELD OPERATIONS 6,506,990 8,308,020 8,329,930 7,797,884 CRIMINAL INVESTIGATIONS 2,499,320 0 0 0 TOTAL 11,817,320 10,959,060 11,269,060 10,435,929 46 PERSONNEL CLASSIFICATION SUMMARY AOMIN/PROF CIVIL SERVICE TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 31 1 18 5 57 FIELD OPERATIONS 1 139 3 7 0 150 CRIMINAL INVESTIGATIONS 1 55 0 0 0 56 TOTAL 4 225 4 25 5 263 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 11,650,710 10,879,060 11, 179,060 10,384, 132 CONFISCATED GOODS FUND 150,000 40,000 50,000 43,500 MISC. PUBLIC SAFETY GRANTS 0 0 0 8,297 ADOPT-A-COP FUND 16,610 40,000 40,000 0 TOTAL 11,817,320 10,959,060 11,269,060 10,435,929 47 DEPARTMENTAL EXPENDITURE SUMMARY PUBLIC SAFETY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,950,510 1,791,450 1,846,250 1,708,449 SUPPLIES 156,510 144,790 152,955 98,916 SERVICES 345,850 287,360 331,560 312,354 CAPITAL OUTLAY 61,000 337,040 331,175 28,685 OTHER EXPENDITURES 4,980 0 4,200 (27,172) OPERATING EXPENDITURES 2,518,850 2,560,640 2,666, 140 2,121,232 TRANSFERS OUT 40,000 297,000 297,000 0 OTHER USES 40,000 297,000 297,000 0 TOTAL USES 2,558,850 2,857,640 2,963, 140 2, 121,232 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL EMERGENCY MEDICAL SERVICES 580,350 537,950 590,650 529,322 PUBLIC SAFETY ADMINISTRATION 295,020 266,530 273,830 257,817 CODE ENFORCEMENT 568,140 527,980 542,980 505,865 ANIMAL CONTROL 261,470 228,950 248,950 241,769 ENVIRONMENTAL HEALTH 576,000 558,300 568,800 503,798 FIRE TRAINING 277,870 737,930 737,930 82,661 TOTAL 2,558,850 2,857,640 2,963,140 2, 121,232 52 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 4 3 9 E.M.S. 1 0 12 0 0 13 TRAINING CENTER 0 0 0 0 1 1 ANIMAL CONTROL 0 0 0 0 7 7 ENVIRONMENTAL HEALTH 0 5 5 4 0 14 CODE ENFORCEMENT 1 1 9 3 0 14 TOTAL 4 6 26 11 11 58 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 2,280,980 2, 119,710 2,225,210 2,038,571 FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 82,661 TRAINING CENTER IMPROVEMENTS 49,000 297,000 297,000 0 TOTAL 2,558,850 2,857,640 2,963, 140 2,121,232 53 DEPARTMENTAL EXPENDITURE SUMMARY FIRE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 8,132,560 7,780,000 7,802,510 7,345,184 SUPPLIES 131,710 131,210 129,230 187,651 SERVICES 495,960 459,530 465,030 508,056 CAPITAL OUTLAY 37,220 117,790 131,760 41,089 OTHER EXPENDITURES (30,000) 5,000 5,500 4,246 OPERATING EXPENDITURES 8,767,450 8,493,530 8,534,030 8,086,226 OTHER USES 0 0 0 0 TOTAL USES 8,767,450 8,493,530 8,534,030 8,086,226 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL FIRE ADMINISTRATION 935,510 953, 100 970,940 851,720 FIRE SUPPRESSION 7,831,940 7,540,430 7,563,090 7,234,506 TOTAL 8,767,450 8,493,530 8,534,030 8,086,226 66 PERSONNEL CLASSIFICATION SUMMARY ADMIN/PROF CIVIL SERVICE TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 0 18 0 0 0 18 SUPRESSION 1 204 0 0 0 205 TOTAL 1 222 0 0 0 223 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 8,747,450 8,438,530 8,478,530 8,081,455 GENERAL IMPROVEMENTS FUND 0 50,000 50,000 0 HISTORICAL FIRE MUSEUM 20,000 5,000 5,500 4,771 TOTAL 8,767,450 8,493,530 8,534,030 8,086,226 67 DEPARTMENTAL EXPENDITURE SUMMARY HEALTH AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,125,920 1,040, 160 1,052,660 998,959 SUPPLIES 62,160 54,640 55,390 64,289 SERVICES 404,380 408,380 405,630 341,734 CAPITAL OUTLAY 1,700 0 2,000 2,389 OTHER EXPENDITURES (41,000) (45,730) (45,730) 27,173 OPERATING EXPENDITURES 1,553,160 1,457,450 1,469,950 1,434,544 OTHER USES 0 0 0 0 TOTAL USES 1,553,160 1,457,450 1,469,950 1,434,544 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL WIC 259,460 253,720 253,720 228,945 HEALTH ADMINISTRATION 624,810 563,600 563,600 555, 192 COMMUNITY HEALTH CLINIC 320,490 292,230 292,230 303,631 PUBLIC HEALTH NURSING 281,690 261,410 273,910 266,073 EMPLOYEE HEALTH SERVICES 66,710 86,490 86,490 80,703 TOTAL 1,553, 160 1,457,450 1,469,950 1,434,544 NEW PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 2 3 5 1 13 COMMUNITY HEALTH CLINIC 0 3 0 2 0 5 PUBLIC HEALTH NURSING 0 7 0 2 0 9 EMPLOYEE HEALTH SERVICES 0 1 0 0 0 1 W. I.C. PROGRAM 0 4 0 3 0 7 TOTAL 2 17 3 12 1 35 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,050,700 923,850 936,350 950, 159 W. I.C. PROGRAM FUND 259,460 253,720 253,720 228,945 INSURANCE FUND 66,710 86,490 86,490 80,703 STATE HEALTH GRANT FUND 146,610 160,480 160,480 135,400 MISC. PUBLIC SAFETY GRANTS 24,680 32,910 32,910 39,337 COMMUNITY DONATIONS TRUST FUND 5,000 0 0 0 TOTAL 1,553,160 1,457,450 1,469,950 1,434,544 NEW DEPARTMENTAL EXPENDITURE SUMMARY PUBLIC WORKS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 6,741,430 5,909, 190 7,026,420 6,284,745 SUPPLIES 1,051,180 1,265,680 1,515,030 1,040,008 SERVICES 6,835, 110 7,249,510 6,979,850 5,778,565 CAPITAL OUTLAY 383,400 31,682, 118 30,922,518 117,523 OTHER EXPENDITURES 1,546,290 1,188,550 955,350 779,897 OPERATING EXPENDITURES 16,557,410 47,295,048 47,399,168 14,000,738 TRANSFERS OUT 0 676,070 676,070 9,593 OTHER USES 0 676,070 676,070 9,593 TOTAL USES 16,557,410 47,971, 118 48,075,238 14,010,331 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL PUBLIC WORKS ADMINISTRATION 280,190 1,593,835 1,593,835 218,576 ENGINEERING 1, 161,740 27,925,913 27,925,913 943,278 OPERATIONS - NORTH FACILITY 5,085,030 4,495,440 4,490,060 4,334,693 TRAFFIC & STREET LIGHTING 1,554,740 1,422,200 1,422,200 1,383,604 AIRPORT 71,890 110,260 110,260 67,920 FY 88 STREET PROGRAM 0 806,650 862,650 0 STREET R.O.W. MAINTENANCE 0 338,900 342,400 323,467 SANITATION ADMINISTRATION 648,280 520,880 520,880 393,990 RESIDENTIAL COLLECTION 2,840,370 5,602,300 5,652,300 2,360,606 BRUSH COLLECTION 809,190 640,220 640,220 617,555 LANDFILL ADMINISTRATION 1,376,090 1,068,110 1,068, 110 1,023,053 LANDFILL OPERATIONS 1,260,490 881, 120 881, 120 572,205 LANDFILL EXCAVATION 0 702,140 702,140 355,267 POST CLOSURE MAINTENANCE 0 36,330 36,330 0 TRANSIT 1,469,400 1,826,820 1,826,820 1,416,117 TOTAL 16,557,410 47,971, 118 48,075,238 14,010,331 72 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 1 0 3 0 6 ENGINEERING 1 7 19 2 3 32 OPERATIONS-NORTH FACILITY 4 0 6 3 98 111 SANITATION-ADMINISTRATION 2 0 0 2 3 7 SANITATION-RESIDENTIAL 2 0 0 0 21 23 SANITATION-BRUSH 1 0 1 0 14 16 LANDFILL-ADMINISTRATION 1 0 0 3 0 4 LANDFILL-OPERATIONS 1 0 0 0 13 14 TOTAL 14 8 26 13 152 213 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 7,885,240 7,457,010 7,455, 130 7,254,932 STREET MAINTENANCE FUND 0 806,650 862,650 0 SANITATION FUND 3,997,840 4,013,400 4,013,400 3,372,151 LANDFILL FUND 2,636,580 2,687,700 2,687,700 1,950,525 TRANSIT 1,453,400 1,807,820 1,807,820 1,374, 117 GENERAL IMPROVEMENTS FUND 0 1,376,815 1,376,815 0 STREET SYSTEM IMPROVE. FUND 0 22,897,020 22,897,020 0 DRAINAGE IMPROVE. FUND 224,350 4,119,403 4,119,403 0 AUTOMATED SANITATION SYSTEM 300,000 2,750,000 2,800,000 0 TRANSPORTATION GRANTS FUND 60,000 55,300 55,300 58,606 TOTAL 16,557,410 47,971,118 48,075,238 14,010,331 73 DEPARTMENTAL EXPENDITURE SUMMARY WATER UTLITIES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 4,698,460 4,229,230 4,429,230 3,884,863 SUPPLIES 997,570 929,890 929,040 824,752 SERVICES 1,779,360 1,681,910 1,682,760 1,541,062 CAPITAL OUTLAY 1,668,280 26,200 26,200 118,553 OTHER EXPENDITURES 6, 129,380 6,273,440 6,273,440 6,214,270 OPERATING EXPENDITURES 15,273,050 13, 140,670 13,340,670 12,583,500 TRANSFERS OUT 880,000 0 0 135,000 USES OF WORKING CAPITAL (187,070) 494,590 494,590 402,400 OTHER USES 692,930 494,590 494,590 537,400 TOTAL USES 15,965,980 13,635,260 13,835,260 13,120,900 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL WATER ADMINISTRATION 378,320 280,830 280,830 222,327 CUSTOMER SERVICES 480,530 798,170 818,170 860,696 METER SERVICES DIVISION 549,900 0 0 0 WATER DISTRIBUTION 1,647,290 1,601,850 1,674,850 1,423,760 WATER PRODUCTION 1,613,160 1,538,580 1,538,580 1,330,642 SEWER MAINTENANCE 1,736,630 1,598,530 1,666,530 1,114,907 WATER RECLAMATION 1,090,220 924,770 963,770 1,285,803 WATER NON-OPERATING 8,469,930 6,892,530 6,892,530 6,882,765 TOTAL 15,965,980 13,635,260 13,835,260 13,120,900 92 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL WATER ADMINISTRATION 2 2 3 1 0 8 CUSTOMER SERVICES 2 0 0 10 0 12 DISTRIBUTION 1 0 0 3 34 38 METER SERVICES 1 0 0 5 11 17 PRODUCTION 1 0 1 0 19 21 SEWER MAINTENANCE 1 0 0 1 39 41 WATER RECLAMATION 1 0 1 0 14 16 TOTAL 9 2 5 20 117 153 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL WATER FUND 14,454,980 13,635,260 13,835,260 13,120,900 WATER UTILITIES IMPROV. (CIP) 1,511,000 0 0 0 TOTAL 15,965,980 139635,260 13,835,260 13,120,900 93 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,966,910 2,623,840 2,749,440 2,350,888 SUPPLIES 462,600 443,670 458,400 323,493 SERVICES 1,347,290 1,626,400 1,592,080 1,708,022 CAPITAL OUTLAY 1,094,730 517,000 520,870 275,387 OTHER EXPENDITURES 50,070 80,910 128,340 85, 192 OPERATING EXPENDITURES 5,921,600 5,291,820 5,449,130 4,742,982 TRANSFERS OUT 860,000 846,280 875,000 838,454 OTHER USES 860,000 846,280 875,000 838,454 TOTAL USES 6,781,600 6, 138, 100 6,324, 130 5,581,436 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL COMMUNITY SERVICES ADMIN. 152,250 0 0 0 PARKS 1,534,600 1,989,060 2,095,940 1,495,202 RECREATION 460,780 530,310 530,310 350,841 INFORMATION SERVICES 2,166,980 1,092,090 1, 111,350 994,224 BEST YEARS CENTER 123,910 116,290 116,290 96,360 TYRRELL HISTORICAL LIBRARY 117,070 75,000 68,240 0 CONVENTION FACILITIES ADMIN. 292,840 372,480 410,410 613,617 FACILITY OPERATIONS 634,910 702,730 702,730 817,228 CONVENTION & TOURISM 1,298,260 1,260, 140 1,288,860 1,213,964 TOTAL 6,781,600 6,138,100 6,324,130 5,581,436 104 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 CONVENTION FACILITIES 1 1 0 2 0 4 OPERATIONS 1 0 0 0 7 8 CONVENTION & TOURISM 3 0 0 1 0 4 RECREATION 1 2 0 1 1 5 PARKS 2 0 0 1 29 32 INFORMATION SERVICES 1 10 0 13 3 27 TYRRELL HISTORICAL LIBRARY 0 1 0 2 0 3 BEST YEARS CENTER 0 1 0 1 1 3 TOTAL 11 15 0 21 41 88 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 3,467,370 3,331,950 3,441,830 2,922,896 HOTEL MOTEL FUND 860,000 846,280 875,000 838,454 CONVENTION FACILITIES FUND 1,289,880 1,448,940 1,448,940 1,559,875 GENERAL IMPROVEMENTS FUND 175,780 435,650 435,650 0 TYRRELL LIBRARY IMPROV FUND 860,500 0 0 0 MARINA FUND 56,000 40, 130 69,960 242,621 MURL'S GRANT FUND 9,650 9,650 9,650 7,566 JULIE ROGERS TRUST FUND 20, 130 0 8, 100 3,859 TYRRELL HISTORICAL TRUST FUND 28,000 1,000 9,000 750 LIBRARY TRUST FUND 10,000 17,500 17,500 4,383 LIBRARY ENDOWMENT TRUST FUND 3,000 1,000 2,500 1,032 TYRRELL PARK RENOVATION TRUST 1,290 6,000 6,000 0 TOTAL 6,781,600 6,138, 100 6,324,130 5,581,436 105 DEPARTMENTAL EXPENDITURE SUMMARY NON-DEPARTMENTAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 0 424,000 424,000 0 SUPPLIES 0 0 0 34 SERVICES 250,000 279,640 579,640 192, 161 OTHER EXPENDITURES 223,470 331,870 150,370 0 OPERATING EXPENDITURES 473,470 1,035,510 1, 154,010 192,195 TRANSFERS OUT 1,591,070 2,691,670 2,753,720 1,282,180 OTHER USES 1,591,070 2,691,670 2,753,720 1,282, 180 TOTAL USES 2,064,540 3,727, 180 3,907,730 1,474,375 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL TRANSFERS & CONTINGENCIES 1,591,080 3,195,320 3,257,370 1,282, 180 E.S.M. LITIGATION 91,600 65,000 183,500 192, 195 ECONOMIC DEVELOPMENT SUPPORT 87,000 172,000 172,000 0 CIVIC AND ARTS SUPPORT 294,860 294,860 294,860 0 TOTAL 2,064,540 3,727, 180 3,907,730 1,474,375 116 PERSONNEL CLASSIFICATION SUMMARY NO POSITIONS FUNDED DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 2,064,540 3,700,040 3,818,540 1,474,375 FEDERAL REVENUE SHARING 0 27,140 89,190 0 TOTAL 2,064,540 3,727, 180 3,907,730 1,474,375 117 Mayor and City Council Page 4 August 9, 1988 THE 1988 - 1989 BUDGET The budget process was established, along with attendant policy considerations, to ensure that the direction of the organization is consistent with the City's commitment to a "Citizen Friendly" policy, cost reduction and improved productivity. BUDGET POLICY 1. General Policies - The City will attempt to maintain its present service level for all priority and essential services with a tax rate not to exceed $ .54. No new services will be added without appropriate trade-offs. - The City will attempt to address the long-term revenue/expenditure gap through revenue increases, productivity gains and cost containment efforts, taking into consideration policy direction from City Council. - Through increased productivity, the City will strive to eliminate up to 40 General Fund permanent positions by the beginning of fiscal year 1990. Any position reductions will be handled through normal attrition and one time early retirement incentives. - The City shall maintain equity relative to salary and benefit increases throughout all employee categories and classifications. - The City will strive to maintain a fund balance at least equal to 7 percent of revenues. - User fees for the Enterprise Funds (Water, Sanitation, etc.) shall be established at a level related to the full cost of providing service including a payment to the General Fund for central services costs, in lieu of tax payments and franchise fees for the use of City streets if applicable. 2. Revenues - The City will try to maintain a diversified and stable revenue system to shelter it from short-run fluctuations. - The City will follow an aggressive policy of collecting revenues. - The City will review fees/charges annually and recommend fees that.keep pace with the cost of providing the service or the percentage of cost recovery stipulated by the City Council. Mayor and City Council Page 5 August 9, 1988 3. Capital Budget Policies - The City will endeavor to identify an on-going source of revenue for a pay as you go capital improvements program. - The City will strive to maintain its physical assets at a level adequate to protect the City's Capital investments and to minimize maintenance and replacement costs. - Efforts will be made to increase the percentage of the City's Community Development Block Grant allocations committed for Capital Improvements. 4. Budget Format This budget is organized by department. All activities encompassed in each department are presented in summary expenditure categories and divisional totals by department, regardless of the funding source. The intent is to present the scope of activity of each department and the funding sources allocated to support those activities. 5. Employee Compensation and Benefits An across-the-board cost of living increase of 2.5 percent is included in the budget for all City employees. The restoration of civilian employee benefits, which were eliminated following E.S.M., has been completed. 6. Supplemental Budget Suggested capital improvement activities and funding sources, not included in the formal budget, are presented for consideration in a separate supplemental budget. The fund summaries are restated in the supplemental section to show the impact of these proposed changes. 7. Debt Service With the reduction of the property tax rate to compensate for the 1/2 cent increase of sales tax, the percentage of the property tax rate required to service the City Debt has increased from 33.5 percent to 40 percent. This increase is not due to additional debt. Mayor and City Council Page 6 August 9, 1988 THE ORGANIZATION A major concern of Council's and one that I too support, is the development of high standards of customer service throughout the organization. In Council's recently adopted "Citizen Friendly" policy statement, it is clearly stated that the City Government should be perceived by citizens as good data processing programs are perceived by users, i.e., they are either friendly or not friendly. Like a good software program also, City Government should be efficient, helpful, convenient and prompt. But perhaps the most important ingredient for government is courteousness. I believe that this policy directive can be fulfilled. In order to achieve this, I am recommending some changes in the current management structure to improve service efficiency and provide greater convenience to the public. This will be accomplished by consolidating similar functions and centrally locating them where feasible. It also will provide clear lines of staff responsibility and accountability. All health, environmental and safety-related inspection activities, emergency medical services and Fire Department functions, will be incorporated into a new Department of Public Safety. A Community Services Department will incorporate the activities of parks, recreation, convention and tourism, community facilities, public information and libraries. I am consolidating some of the central and internal services into the Finance Department and moving personnel, fleet, productivity and employee relations under the Executive Department. The management restructuring and consolidation is intended to focus on improved quality of customer service and provide greater efficiencies by eliminating overlapping areas of responsibility, thus, allowing for the phasing out of up to 40 positions through attrition by year end. BUDGET OVERVIEW REVENUES I am recommending an operating budget supported by a property tax rate of $ .54. The assessed value of taxable property within the City of Beaumont is $2,736,778,860. This represents an increase of .007 percent over last year. For fiscal year 1989, we are assuming a collection rate of 95 percent of current taxes which will result in projected General Fund revenues of $8,169,480. The decrease in property taxes reflects the adjustment for the 1/2 cent sales tax. Total sales and use tax revenues for fiscal year 1989 are projected to be $14,793,910. This increase of $2,081,500 is attributable to a full twelve (12) months of the 1/2 cent sales tax and an assumption of 2-1/2 percent in consumer growth. Franchise fees and industrial payments reflect a combined increase of $366,410, or 2-1/2 percent, over current year estimates. This increase is due primarily to the higher electric rates for Gulf States Utilities and a slight increase in industrial Mayor and City Council Page 7 August 9, 1988 payments. With the implementation of a specialized traffic enforcement unit, fines and forfeitures are projected to increase 27 percent over fiscal year 1988 estimates. However, user fees and service charges are anticipated to be below fiscal year 1988 estimates. Total General Fund operating revenues are projected to be $41,206,990 or 2 percent below estimates for fiscal year 1988. Including transfers in of $122,860 and other sources of $72,130, total current resources in the General Fund are projected to be $41,401,980 compared to $42,965,420 estimated for fiscal year 1988. Revenues from all funds sources, excluding capital projects, are projected to be at $89,993,080 or 2.8 percent above fiscal year 1988 estimates. EXPENDITURES GENERAL FUND This budget proposes total operating General Fund expenditures of $41,873,410 compared to an estimated $40,126,240 in fiscal year 1988, an increase of 4.3 percent. All currently funded service levels are included in this budget except dental services at the Health Clinic. The dental program was funded in fiscal year 1988 from the supplemental budget and expenditures were approximately $20,000. Increased expenditures are reflected in personnel costs and include $640,000 for a 2-1/2 percent cost of living adjustment, increases in employee health insurance, F.I.C.A., workers compensation and normal merit increases. With the proposed reduction of 40 positions in the General Fund, there will be an approximate $1 million decrease in personnel costs by the beginning of next fiscal year. Supplies are budgeted 1.8 percent below fiscal year 1988 estimates; services are 1.8 percent above current estimates and capital outlay has increased by 4.2 percent. Total General Fund appropriations are $43,464,480 compared to $42,792,120, a 1.6 percent overall increase. I am recommending that $2,062,500 be appropriated from fund balance as follows: Current Operations - $471,430 Transit Fund - 566,350 Tyrrell Library Restoration - 669,260 Insurance Fund - 232,500 Convention Facilities Fund - 122.960 $2.062,500 This leaves $2,900,004, or 7 percent of current revenues in fund balance. WATER FUND Due to the efforts of a citizen advisory committee, the revenue problems which existed in the Water Fund last year have been resolved. A new rate structure for Mayor and City Council Page 8 August 9, 1988 water and sewer usage was developed based on meter size and gallons used. The rate was set to accommodate five year capital construction needs for both systems as well as provide sufficient operating funds. The new rates will go into effect October 1, 1988. Total expenditures for fiscal year 1989 are estimated at $14,454,980, $3,910 over revenues. By comparison, in the fiscal year 1988 estimates, expenditures exceed revenues by $472,970 so this fund is in a much stronger position. LANDFILL FUND Landfill expenditures were $469,060 over estimated revenues for fiscal year 1988 reducing the fund balance to $71,990. However, revenues for fiscal year 1989 are estimated to exceed expenditures by $233,220 leaving a fund balance of $305,210 by year end. SANITATION FUND Significant operational changes have been implemented in the Sanitation Division. The automated refuse system proposed last year was modified to accommodate twice a week pick-up. This voter mandate necessitated the purchase of ten (10) additional automated refuse trucks and will require commensurate manning levels. It also delayed implementation of the new system requiring the retention of the two person per vehicle routes. New collection rates will be implemented on October 1, 1988. The combined rate for refuse and brush collection is $10.08 plus a $ .50 litter removal fee and $ .31 for landfill closure. The total fee will be $10.89 with a $1.00 discount for senior citizens. Expenditures exceeded fiscal year 1988 revenue estimates by $752,120 which were offset somewhat by a beginning balance of $449,347. A rate increase was anticipated and budgeted for May 1988; however the rate is now scheduled to go into effect on October 1, 1988, leaving revenues below budget by $138,000. The combination of lower than anticipated revenues and higher expenses relating to twice a week pick-up service has resulted in a negative working capital balance of $302,773. Fiscal year 1989 estimated expenditures are $52,590 below projected revenues which will reduce the working capital deficit to $250,183 by year end. SUMMARY Total expenditures for all activities, excluding Capital Projects, is $92,864,940 an increase of 5.5 percent over fiscal year 1988 estimates. CONCLUSION Although not the most upbeat budget I have presented, I feel it is basically Mayor and City Council Page 9 August 9, 1988 sound and addresses fully the fiscal constraints before us. There are some serious policy considerations which we will present to you throughout this coming fiscal year and I am confident that we can work together and address these issues successfully. The first Work Session will be held on August 16, 1988. Additional sessions will be scheduled each Tuesday through September 20, 1988 with final adoption on September 27, 1988. 1 would like to commend the outstanding efforts of the Finance Department in the preparation of this budget, especially the efforts of Amy Barton, Kandy Daniel, Sue Brubaker, Carol Toups and Eva Jo Scott. This was truly team work and exemplifies the efficiency and productivity that can result when team work is put into practice. Finally, I express my appreciation to you for the effort and support that will be necessary as you consider the issues presented in this budget. Albert E. Haines City Manager AEH:ejs D r m O m C7 O z m z TABLE OF CONTENTS BUDGET SUMMARY All Funds Budget Summary By Fund S1 Assessed Value and Estimated Actual of Taxable Property - Ten Year Analysis S2 Property Tax Levies and Collections - Ten Year Analysis S3 Schedule of Property Tax Rates - Ten Year Analysis S4 Authorized Personnel Summary S5 DEPARTMENTAL AND DIVISIONAL BUDGET EXECUTIVE Departmental Narrative 1 Departmental-Summaries 2 Divisional Summaries 4 LEGAL Departmental Narrative 11 Departmental Summaries 12 Divisional Summaries 14 CITY CLERK Departmental Narrative 17 Departmental Summaries 18 Di vi siona"l'-Summaries 20 FINANCE Departmental Narrative 23 Departmental Summaries 24 Divisional Summaries 26 COMMUNITY & ECONOMIC DEVELOPMENT Departmental Narrative 37 Departmental Summaries 38 Divisional Summaries 40 POLICE Departmental Narrative 45 Departmental Summaries 46 Divisional Summaries 48 PUBLIC SAFETY Departmental Narrative 51 Departmental Summaries 52 Divisional Summaries 54 PUBLIC SAFETY - FIRE Departmental Narrative 65 Departmental Summaries 66 Divisional Summaries 68 i DEPARTMENTAL- AND DIVISIONAL BUDGET CONT.) PUBLIC WORKS Departmental Narrative 71 Departmental Summaries 72 Divisional Summaries 74 WATER Departmental Narrative 91 Departmental Summaries 92 Divisional Summaries 94 COMMUNITY SERVICES Departmental Narrative 103 Departmental Summaries 104 Divisional Summaries 106 NON-DEPARTMENTAL Departmental Narrative 115 Schedule of Economic Development Support 115A Schedule of Civic & Arts Support 115B Departmental Summaries 116 Divisional Summaries 118 SUPPLEMENTAL - CAPITAL Supplemental Funding for Capital Improvements 123 FUND SUMMARIES Genera-1- Fund -- 125 Revenue Sharing Fund 126 Hotel-Motel Fund 127 State Health Grant Fund 128 Misc. Public Safety Grants Fund 129 Transportation Grants Fund 130 Tax Increment Financi-ng Fund 131 W. I.C. Program Fund 132 Community Development Block Grant Fund 133 Emergency Shelter Grant 134 E.D.A. Small Business Fund 135 Rental Rehab Fund 136 Murl ' s Grant Fund 137 E.D.A. Grant Fund 138 HUD Sec. 108 139 Confiscd ed,. Goods Fund 140 Debt Service Fund 141 1987 Interest & Sinking Fund 142 Street Maintenance Fund 143 General Improvements Fund 144 Street System Improvement Fund 145 Drainage Improvement Fund 146 ii FUND SUMMARIES (CONT. ) Tyrrell Library Improvement Fund 147 Water Fund 148 Sanitation Fund 149 Convention Facilities Fund 150 Transit Fund 151 Landfill Fund 152 Marina Fund 153 Fire Training Grounds Fund 154 Water Utilities Improvement Fund 155 Training Center Improvements 156 Automated Sanitation. System 157 Fleet Fund 158 Telephone Fund 159 Insurance Fund 160 Adopt-A-Cop Fund 161 Community Donations Trust Fund 162 Dental Escrow 163 Retired Employee Insurance Trust Fund 164 Julie Rogers Trust Fund 165 Tyrrell Historical Trust Fund 166 Library Trust Fund 167 Library Endowment Trust Fund 168 Historical Fire Museum Fund 169 Community Foundation Trust Fund 170 Tyrrell Park Renovation Trust Fund 171 Liability Insurance Trust Fund 172 PERSONNEL SUMMARIES Executive Employee.,s Monthly, Salary Schedule P1 Civilian Employee's Annual Salary Schedule P2 Authorized Personnel Summary P3 DEBT SCHEDULES Summary of Total Bonded Indebtedness 01 Schedule of Current Debt Service Requirements D2 Debt Service Fund - Debt Service to Maturity D3 Water Fund - Debt Service to Maturity D4 Sanitation Fund - Debt Service to Maturity D5 Landfill Fund - Debt Service to Maturity D6 Telephone Fund - Debt Service to Maturity D7 MISCELLANEOUS Glossary of Terms M1 iii IF c m cn c D CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY FUND AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE S 15,095,864 $ 41,214,772 $ 41,214,772 CURRENT RESOURCES GENERAL FUND 41,401,980 42,965,420 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 6,699,435 3,628,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,207,880 3,341,440 CONVENTION FACILITIES FUND 1,324,220 1,475,970 1 ,448,940 TRANSIT FUND 1,463,400 1,433,100 1,420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 0 0 INSURANCE FUND 6,213,950 5,621,250 5,808,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 239,570 239,570 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,494,410 MISC. TRUST FUNDS 943,800 1,249,470 1,104,760 TOTAL CURRENT RESOURCES 92,024,810 94,220,955 90,389,525 TOTAL AVAILABLE RESOURCES $107,120,674 $135,435,727 $131,604,297 APPROPRIATIONS GENERAL FUND 43,464,480 42,792,120 43,254,600 DEBT SERVICE FUNDS 6,996,680 7,158,960 7,161,950 CAPITAL PROJECT FUNDS 3,145,630 32,913,808 30,149,808 WATER FUND 14,454,980 13,635,260 13,835,260 SANITATION FUND 3,997,840 3,960,000 3,534,130 CONVENTION FACILITIES FUND 1,289,880 1,448,940 1,448,940 TRANSIT FUND 1,453,400 1,807,820 1,418,100 LANDFILL FUND 2,636,580 2,454,860 2,154,830 MARINA FUND 56,000 40,130 69,960 FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 FLEET FUND 5,670,970 4,305,280 4,305,280 TELEPHONE FUND 382,130 0 0 INSURANCE FUND 6,590,850 5,742,390 5,746,050 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 239,570 239,570 MISC. SPECIAL REVENUE FUNDS 2,324,130 1,514,765 1,621,530 MISC. TRUST FUNDS 479,230 456,640 422,490 TOTAL APPROPRIATIONS 96,010,570 120,970,863 118,874,778 ENDING BALANCE 11,110,104 14,464,864 12,729,519 $1 ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY TEN YEAR ANALYSIS PERSONAL FISCAL REAL PROPERTY PROPERTY ASSESSED ESTIMATED ASSESSMENT YEAR ASSESSED VALUE ASSESSED VALUE VALUE ACTUAL VALUE RATIO 1978-79 $ 535,670,130 $ 135,804, 115 $ 671,474,245 $1, 119, 123,741 60 % 1979-80 571,215,590 156,918,660 728,134,250 1,213,557,083 60 % 1980-81 625,647,980 174,182,430 799,830,460 1,333,050,767 60 % 1981-82 1,211,371,445 341,668,869 1,553,040,314 1,553,040,314 100 % 1982-83 1,865,666,640 526,213,668 2,391,880,308 2,391,880,308 100 % 1983-84 1,972,717,781 556,407,579 2,529,125,360 2,529, 125,360 100 % 1984-85 2,065,943,887 521,571,122 2,587,515,009 2,587,515,009 100 % 1985-86 2,360,281,120 506,721,475 2,867,002,595 2,867,002,595 100 % 1986-87 2,313,749,530 555,216,530 2,868,966,060 2,868,966,060 100 % 1987-88 2, 173,838,570 542,728, 170 2,716,566,740 2,716,566,740 100 % 1988-89 N/A N/A 2,736,778,860 2,736,778,860 100 % S2 PROPERTY TAX LEVIES AND COLLECTIONS TEN YEAR ANALYSIS RATIO OF TOTAL FISCAL MUNICIPAL TOTAL TAX COLLECTIONS TO YEAR LEVY COLLECTIONS (1) CURRENT TAX LEVY 1978-79 $12,556,568 $12,471,376 99.3 % 1979-80 13,616, 110 13,321,816 97.8 % 1980-81 14,956,830 14,824,506 99. 1 % 1981-82 17,394,052 16,936,427 97.4 % 1982-83 17,939,102 17,736,111 98.8 % 1983-84 19,213,753 18,778, 101 97.7 % 1984-85 20, 189,503 19,868, 145 98.4 % 1985-86 19,782,318 19,414,019 98. 1 % 1986-87 19,795,866 19,445,183 98.2 % 1987-88 18,744,311 18,332,534 (2) 97.8 % (1) Excludes Penalty and Interest (2) Total Collection through June 30, 1988 S3 SCHEDULE OF PROPERTY TAX RATES LAST TEN FISCAL YEARS LIABILITY CAPITAL FISCAL GENERAL DEBT INSURANCE PROJECTS TOTAL YEAR FUND SERVICE TRUST FUNDS TAX RATE 1978-79 $1.33 $0. 54 -- -- $1.87 1979-80 1.33 . 54 -- -- 1.87 1980-81 1. 33 . 54 -- -- 1.87 1981-82 . 79 .33 -- -- 1. 12 1982-83 . 51 .24 -- -- .75 1983-84 . 51 .25 -- -- .76 1984-85 . 51 .27 -- -- .78 1985-86 .4646 .2254 -- -- .69 1986-87 .4462 .2254 .0184 -- .69 1987-88 .4305 .23143 .0194 .00867 .69 1988-89 .2922 .2200 .0192 .00860 . 54 S4 CITY OF BEAUMONT FY 1989 AUTHORIZED PERSONNEL SUMMARY DEPARTMENT FY 1989 FY 1988* VARIANCE EXECUTIVE 44 44 0 LEGAL 9 9 0 CITY CLERK 19 19 0 FINANCE 79 79 0 COMMUNITY & ECONOMIC DEVELOPMENT 22 21 +1 PUBLIC SAFETY 93 94 -1 PUBLIC SAFETY - FIRE 224 224 0 POLICE 263 263 0 PUBLIC WORKS 213 221 -8 COMMUNITY SERVICES 88 87 +1 WATER UTILITIES 153 152 +1 TOTAL 1207 1213 -6 FUND FY 1989 FY 1988 FY 1987 GENERAL 918 923.5 920 WATER ' 153 152 147 SANITATION 46 52 53 CONVENTION FACILITIES -16 18 14 LANDFILL 18 18 17 FLEET 28 23 23 CENTRAL STORES 0 0 2 INSURANCE 5.5 5.5 4 W. I.C. 7 7 7 C.D.B.G. 13.5 13 14 FIRE TRAINING 2 1 1 TOTAL 1207 1213 1202 *Restated for comparability S5 THIS PAGE LEFT BLANK INTENTIONALLY m x rn n c m DEPARTMENTAL NARRATIVE EXECUTIVE The Executive Department consists of City Council , responsible for the establishment of policies, and the City Manager responsible for implementation of policy, administration of fiscal affairs, and communication to the community. The Executive Department will be even more committed in 1989 than in previous years to serving all citizens of the City of Beaumont. The Council has established a mission of innovative, courteous, efficient and convenient customer service to be delivered by every employee of the City. The "Citizen Friendly" mandate will impact the executive office with structural changes that will strengthen the capacity for enacting the resolution. A "quality and productivity" section, to be headed up by a new position, to be an assistant to the City Manager will be established. The position will be responsible for centralization of a citizen and employee "ombudsman" to monitor and train employees to meet the Council ' s mission statement of "Citizen Friendly". The office of Personnel Management will also be located in the Executive Department. In 1988, the Executive Department initiated and was responsible for the success of the following citizen-centered events: Beaumont Sesquicentennial celebration, the Ellisa, Riverblast 188, Concerts-on-the-Move, and Sunday in the Park. Economic Development projects included groundbreaking for the renovation of the Stedman Building, the Szafir Building to house the Texas Energy Museum and BCI Building, the completion of the Marina, Summit I1, and the initiation of the Revolving and Diversifinancing Loan programs. Citizen participation has been expanded in administrative matters in ad-hoc committees for water rate review. fleet management and procurement. A City Commission has been established to further the goals of the Sister City program. A delegation was received from Beppu last fall and a Beaumont delegation will be going to Beppu this fall . Other accomplishments include a successful negotiation of all in-lieu of tax contracts, a new telephone system, an automated refuse system and productivity gains from expansion of data process. Secondary goals to the implementation of "Citizen Friendly" program include the expansion of Riverfront Park, the completion of the Visitor' s Center and the War Memorial at Babe Didrikson Zaharias Park, and the renovation of the Tyrrell Historical Library. 1 DEPARTMENTAL EXPENDITURE SUMMARY EXECUTIVE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,602,220 1,295,200 1,300,390 1, 184,774 SUPPLIES 1,107,320 953,310 1,014,980 960,751 SERVICES 842,300 871,730 798,850 655,424 CAPITAL OUTLAY 3,268,000 2,616,700 2,619,720 9301969 OTHER EXPENDITURES 15,200 250 0 0 OPERATING EXPENDITURES 6,835,040 5,737, 190 5,733,940 3,731,918 TRANSFERS OUT 25,000 0 0 0 TOTAL USES 6,860,040 5,737,190 5,733,940 3,731,918 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY COUNCIL 327,150 311,900 311,650 301,395 CITY MANAGER 312,270 260,260 260,260 225,983 RESOURCE MANAGEMENT 0 566,660 562,160 168,610 OFFICE OF PERSONNEL MANAGEMENT 524,650 293,090 294,590 261,740 FLEET MANAGEMENT 2,224,570 2,131,080 2,131,080 1,868,761 COMMUNICATIONS 259,400 0 0 0 FLEET REPLACEMENT 3,212,000 2,174,200 2,174,200 905,429 TOTAL 6,860,040 5,737,190 5,733,940 3,731,918 2 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY COUNCIL 0 0 0 1 0 1 CITY MANAGER 3 0 0 1 0 4 OFFICE OF PERSONNEL MANAGEMENT 3 3 0 5 0 11 FLEET MANAGEMENT 2 0 0 5 16 23 COMMUNICATIONS 0 0 5 0 0 5 TOTAL 8 3 5 12 16 44 DEPARTMENTAL FUNDING SOURCES FY 1 9 FY 198 FYEN988 FY 1987 FUND TOTALS ESTIMATE T ACTUAL GENERAL FUND 1,091,980 1,006,660 1,003,660 957,728 FLEET FUND 5,670,970 4,305,280 4,305,280 2,774, 190 INSURANCE FUND 56,890 0 0 0 GENERAL IMPROVEMENTS FUND 25,000 425,000 425,000 0 COMMUNITY FOUNDATION TRUST 15,200 250 0 0 T O T A L b bbU,U4U S 737 I� X733, �- 3,779M 3 DIVISIONAL BUDGET SUMMARY CITY COUNCIL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 82,350 80,050 85,400 35,301 SUPPLIES 5, 100 5,100 5,250 24,465 SERVICES 219,500 226,500 217,500 241,629 CAPITAL OUTLAY 5,000 0 3,500 0 OTHER EXPENDITURES 15.200 250 0 0 OPERATING EXPENDITURES 327, 150 311,900 311,650 301,395 OTHER USES 0 0 0 0 TOTAL USES 327,150 311,900 311,650 301,395 DIVISIONAL FUNDING. SOURCES FY 1989 FY 1988 AFMYE1988 FY 1987 BUDGET STE IMATE BUDGET ACTUAL GENERAL FUND 311,950 311,650 311,650 301,395 COMMUNITY FOUNDATION TRUST 15,200 250 0 0 TOTAL 327,150 311,900 311,650 301,395 4 DIVISIONAL BUDGET SUMMARY CITY MANAGER AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 214,150 203,510 203,510 156, 125 SUPPLIES 7,620 7,350 7,350 11,226 SERVICES 90,500 49,400 49,400 46,983 CAPITAL OUTLAY 0 0 0 11.649 OPERATING EXPENDITURES 312,270 260,260 260,260 225,983 OTHER USES 0 0 0 0 TOTAL USES 312,270 260,260 260,260 225,983 DIVISIONAL- FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 312,270 260,260 260,260 225,983 TOTAL 312,270 260,260 260,260 225,983 5 DIVISIONAL BUDGET SUMMARY RESOURCE MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET TES IMATE BUDGET ACTUAL PERSONNEL COSTS 0 122,260 122,760 142,031 SUPPLIES 0 4,400 2,980 5,705 SERVICES 0 15,000 10,900 19; 178 CAPITAL OUTLAY 0 425.000 425.520 1.696 OPERATING EXPENDITURES 0 566,660 562,160 168,610 OTHER USES 0 0 0 0 TOTAL USES 0 566,660 562,160 168,610 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET SE TIMAT BUDGET ACTUAL GENERAL FUND 0 141,660 137,160 168,610 GENERAL IMPROVEMENTS FUND 0 425,000 425,000 0 TOTAL 0 566,660 562,160 168,610 6 DIVISIONAL BUDGET SUMMARY OFFICE OF PERSONNEL MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGOR BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 428,090 238,750 238,090 229, 135 SUPPLIES 26,750 21,480 20,720 30,644 SERVICES 59,310 28,860 32,780 1,066 CAPITAL OUTLAY 10,500 4,000 3,000 895 OPERATING EXPENDITURES 524,650 293,090 294,590 261,740 OTHER USES 0 0 0 0 TOTAL USES 524,650 293,090 294,590 261,740 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 467,760 293,090 294,590 261,740 INSURANCE FUND 56,890 0 0 0 TOTAL 524,650 293,090 294,590 261,740 7 DIVISIONAL BUDGET SUMMARY FLEET MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET STE IMATE BUDGET ACTUAL PERSONNEL COSTS 684,330 650,630 650,630 622, 182 SUPPLIES 1,018,250 914,980 978,680 888,711 SERVICES 462,490 551,970 488,270 346,568 CAPITAL OUTLAY 34,500 13.500 13.500 11.300 OPERATING EXPENDITURES 2,199,570 2,131,080 2,131,080 1,868,761 TRANSFERS OUT 25.000 0 0 0 OTHER USES 25,000 0 0 0 TOTAL USES 2,224,570 2, 131,080 2, 131,080 1,868,761 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL FLEET FUND 2,199,570 2,131,080 2,131,080 1,868,761 GENERAL IMPROVEMENTS FUND 25,000 0 0 0 TOTAL 2,224,570 2,131,080 2,131,080 1,868,761 8 DIVISIONAL BUDGET SUMMARY FLEET REPLACEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET TES IMATE BUDGET ACTUAL CAPITAL OUTLAY 3,212,000 2, 174,200 2, 174,200 905,429 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 3,212,000 2, 174,200 2,174,200 ' 905,429 OTHER USES 0 0 0 0 TOTAL USES 3,212,000 2,174,200 2,174,200 905,429 DIVISIONAL FUNDING SOURCES AMENDED F-Y-19 9 F 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL FLEET FUND 3,212,000 2,174,200 2,174,200 905,429 TOTAL 3,212,000 2,174,200 2,174,200 905,429 9 DIVISIONAL BUDGET SUMMARY COMMUNICATIONS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BU G T ACTUAL PERSONNEL COSTS 193,300 0 0 0 SUPPLIES 49,600 0 0 0 SERVICES 10,500 0 0 0 CAPITAL OUTLAY 6.000 0 0 0 OPERATING EXPENDITURES 259,400 0 0 0 OTHER USES 0 0 0 0 TOTAL USES 259,400 0 0 0 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL FLEET FUND 259,400 0 0 0 TOTAL 259,400 0 0 0 10 r m D r DEPARTMENTAL NARRATIVE LEGAL The City Attorney and staff provide legal counsel and representation for the City Council , City Manager, Planning and Zoning Commission and other appointed boards and commissions, City administrators and various City departments. Services provided by this Department include preparation and review of ordinances, resolutions, contracts, deeds, liens and other legal documents. Formal and informal opinions are given on questions of law pertaining to City operations. The Legal Department is responsible for prosecuting cases in Municipal Court and representing the City in eminent domain proceedings, damage suits, injunction suits, injury claims, arbitration and other litigations. Representation is provided also in hearings conducted by federal and state agencies. The department furnishes a variety of legal services relating to tax enforcement, zoning and land use regulations, traffic and parking control , utility rates, railroads, bond sales and other matters requiring legislative action or involving interpretation and application of law. The Legal Department also manages claims administration for general liability and fleet liability claims. There is a fulltime Claims Adjuster and the First City Attorney assigned one-half time to this function which is funded through the City' s Insurance Fund. 17 DEPARTMENTAL EXPENDITURE SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 416,010 347, 150 347,150 339,940 SUPPLIES 14,980 16,350 16,350 16,494 SERVICES 17,730 16,740 16,740 22, 180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES 5,000- 5,000- 5,000- 83,440- OPERATING EXPENDITURES 444,920 382,740 382,740 295, 174 OTHER USES 0 0 0 0 TOTAL USES 444,920 382,740 382,740 295, 174 DIVISION SUMMARY FY 1989 FY 1988 FY AM FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL LEGAL 372,080 314,260 314,260 295,174 CLAIMS ADMINISTRATION 72,840 68,480 68,480 0 TOTAL 444,920 382,740 382,740 295,174 12 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL LEGAL 1 4.5 0 2 0 7. 5 CLAIMS ADMINISTRATION 0 1. 5 0 0 0 1. 5 TOTAL 1 6 0 2 0 9 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 INSURANCE FUND 72,840 68,480 68,480 0 TOTAL 444,920 382,740 382,740 295, 174 13 DIVISIONAL BUDGET SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 346,580 285,680 285,680 339,940 SUPPLIES 13,980 15,800 15,800 16,494 SERVICES 15,320 10,280 10,280 22,180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES 5.000- 5.000- 5,000- 83,440- OPERATING EXPENDITURES 372,080 314,260 314,260 295,174 OTHER USES 0 0 0 0 TOTAL USES 372,080 314,260 314,260 295, 174 DIVISIONAL- FUNDING SOURCES FY 1989 FY 1988 FYE1�9��E8 FY 1987 BUDGET ESTIMATE 6UDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 TOTAL 372,080 314,260 314,260 295,174 14 DIVISIONAL BUDGET SUMMARY CLAIMS ADMINISTRATION FY 1989 FY 1988 FY AM FY 1987 EXPENDITURE CATEGORY BUDGET . ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 69,430 61,470 61,470 0 SUPPLIES 1,000 550 550 0 SERVICES 2.410 6.460 6.460 0 OPERATING EXPENDITURES 72,840 68,480 68,480 0 OTHER USES 0 0 0 0 TOTAL USES 72,840 68,480 68,480 0 DIVISIONAL FUNDING SOURCES AMENDED 9 FY 1988 FY 1988 FY 1987 ESTIMATE BUDGET ACTUAL INSURANCE FUND 72,840 68,480 68,480 0 TOTAL 72,840 68,480 68,480 0 15 LLJ DEPARTMENTAL NARRATIVE CITY CLERK The City Clerk' s Office is custodian of the City' s official records, including ordinances resolutions, deeds, contracts, leases, easements, annexation proceedings, petitions and minutes of City Council and other official bodies; the City Clerk processes bid advertisements and other notices for publication; receives competitive bids and records minutes of the official bid opening sessions and is responsible for the taping of City Council Sessions. The Clerk supervises all functions involved in recording, microfilming, storage, retrieval and researching of City records as well as serving as Municipal Court Administrator. Changes in state election laws, notary public laws and areas of open records legislation have a direct impact on the operations of the City Clerk' s Office and require constant study to ensure for compliance and implementation of the mandated changes. The Municipal Court provides the City of Beaumont with control over the enforcement of certain misdemeanor criminal laws within its boundaries. The Municipal Court has the responsibility for processing and adjudicating all Class C Misdemeanor cases filed under the Texas Penal Code, Texas Uniform Traffic Act and ordinances of the City of Beaumont. The offenses are subject to fines of not more than $200. The Court also processes and collects fines on parking violations. The Court is served by one part-time Chief Magistrate and a relief Magistrate who are appointed by the City Council . Court is held Monday through Friday beginning at 8:00 a.m. and on Wednesday evening from 3:00 to 6:00 p.m. A City Prosecutor also provides legal advice and supervision. The administrative staff of the Court maintains records of all traffic and misdemeanor complaints and convictions, prepares documents and schedules trials, notifies witnesses and attorneys of court dates, processes overdue notices of outstanding fines and collects data for reporting purposes. The Court Office processes warrants issued for non-payment of outstanding fines. To improve collections, the Court has installed a night depository which offers citizens a convenience for paying fines. It is the goal of the Court office to process all cases accurately and timely, to insure all citizens are afforded their full rights in the Court and to maintain accurate records of all the actions taken by the Court. The City Clerk's Office has established a goal of better records management in order to provide continued, responsive assistance to Beaumont' s citizens. 17 DEPARTMENTAL EXPENDITURE SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 545,680 509, 120 514,440 502,797 SUPPLIES 16,770 13,420 18,940 19,419 SERVICES 84,210 79,750 82,590 66,609 CAPITAL OUTLAY 4,800 6,000 2,320 22,697 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 651,460 608,290 618,290 611,522 OTHER USES 0 0 0 0 TOTAL USES 651,460 608,290 618,290 611,522 DIVISION SUMMARY FY 1989 FY 1988 AM FY FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY CLERK 169,410 164,070 174,070 163,484 MUNICIPAL COURT 482,050 444,220 444,220 448,038 TOTAL 651,460 608,290 618,290 611,522 18 PERSONNEL CLASSIFICATION SUM+IARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY CLERK 1 0 0 2 0 3 MUNICIPAL COURT 1 0 0 15 0 16 TOTAL 2 0 0 17 0 19 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 651,460 618,290 618,290 611,522 TOTAL 651,460 618,290 618,290 611,522 19 DIVISIONAL BUDGET SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 95,670 97,740 103,060 94, 179 SUPPLIES 7,650 4,300 9,820 3,926 SERVICES 64,290 56,030 58,870 57,948 CAPITAL OUTLAY 1,800 6,000 2,320 7,431 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 169,410 164,070 174,070 163,484 OTHER USES 0 0 0 0 TOTAL USES 169,410 164,070 174,070 163,484 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET Ate_ GENERAL FUND 169,410 164,070 174,070 163,484 TOTAL 169,410 164,070 174,070 163,484 20 DIVISIONAL BUDGET SUMMARY MUNICIPAL COURT p FY 1989 FY 1988 FME1 88 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 450,010 411,380 411,380 408,618 SUPPLIES 9,120 9,120 9,120 15,493 SERVICES 19,920 23,720 23,720 8,661 CAPITAL OUTLAY 3.000 0 0 15.266 OPERATING EXPENDITURES 482,050 444,220 444,220 448,038 OTHER USES 0 0 0 0 TOTAL USES 482,050 444,220 444,220 448,038 DIVISIONAL FUNDING SOURCES FY $ g AMENDE FY 1982 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 482,050 444,220 444,220 448,038 TOTAL 482,050 444,220 444,220 448,038 21 m z D Z C7 m DEPARTMENTAL NARRATIVE FINANCE The Finance Department is responsible for the collection, investment and disbursement of all City funds, the proper and accurate reporting of all financial transactions in accordance with Generally Accepted Accounting Principals, Governmental Accounting Standards Board Pronouncements and other applicable standards, payroll , auditing, budgeting and budgetary control , management of information services (data processing), and purchasing. FY 1988 was a landmark year for the Finance Department. The task of converting from the Prime to the IBM 38 Computer was accomplished by the M. I.S. Division along with the successful installation of IBM 36 systems for the Municipal Court and Fleet Divisions. Micro-computer support and training was instituted City-wide, and with the direction and support of the City' s MIS Committee, long-range policy and goals have been defined. Finance produced its first annual internal audit status report detailing recovery and/or savings to the City of $140,000. It achieved its first award for Distinguished Budget Presentation. Departmental and divisional policies and procedures were completed where necessary and otherwise updated. Office automation and proficiency has steadily increased in all divisions, although the monthly and interim financial reporting is still not as timely as it should be. The Finance Department has set ambitious goals for FY 1989. It will complete automation in the collection function, thereby increasing collection percentages. A paperless purchasing system will be implemented by' fT'scif year end. Consistent and timely financial reporting will be a primary objective of the Accounting Division. Through regularly scheduled staff meetings, the Department Director will provide: for improved communication between divisions, will increase staff awareness of attitudes and responsiveness toward the needs of the public and internal users and will identify areas to improve operating efficiency. In addition to the established divisions in the Finance Department, the Risk Management, Contract Management, Grant Administration and Building Maintenance functions will be included beginning FY 1989. These activities have been incorporated under Finance as part of an effort to consolidate central and internal services. An immediate goal for the Risk Management Division will be to develop a comprehensive risk management plan including city-wide safety and training programs. 23 DEPARTMENTAL EXPENDITURE SUMMARY FINANCE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,807,517 2,811,420 2,933,272 2,812,589 SUPPLIES 181,700 297,680 275,935 215,649 SERVICES 1, 142,390 927,690 981,910 1,026,363 CAPITAL OUTLAY 1,732,769 1,338,736 2,331,867 2,492,882 OTHER EXPENDITURES 14,321,970 13,011,840 12,902,790 12,489,438 OPERATING EXPENDITURES 20,186,346 18,387,366 19,425,774 19,036,921 TRANSFERS OUT 75,230 37,890 41,550 0 USES OF WORKING CAPITAL 0 0 0 55,636,091 OTHER USES 75,230 37,890 41,550 55,636,091 TOTAL USES 20,261,576 18,425,256 19,467,324 74,673,012 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL INTERNAL AUDIT 53,710 56,370 56,370 52,355 C.D.B.G. 2,348,116 1,177,411 2,073,424 2,043, 150 FINANCE ADMINISTRATION _ 7,812,130 7,816,315 7,839,230 63,363,347 ACCOUNTING 351,520 339,040 344,040 348,534 CENTRAL COLLECTIONS 487,270 512,210 525,210 494,061 RISK MANAGEMENT 6,394,410 5,587,420 5,591,080 5,308,468 BUILDING MAINTENANCE 1,257,270 1,864,900 1,892,900 1,323,499 PROCUREMENT 297,890 276,680 302,160 146,430 PROPERTY MANAGEMENT 27,740 0 0 0 INFORMATION SYSTEMS 1,0312520 594,910 642,910 1,462,943 LEGAL 0 0 0 0 CLAIMS ADMINISTRATION 200,000 200,000 200,000 130,225 TOTAL 20,261,576 18,425,256 19,467,324 74,673,012 24 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 3 0 0 2 0 5 INTERNAL AUDIT 0 1 0 0 0 1 ACCOUNTING 2 3 0 5 0 10 CENTRAL COLLECTIONS 1 0 0 9 0 10 PURCHASING 2 2 0 4 0 8 INFORMATION SYSTEMS 1 4 2 3 0 10 PROPERTY MANAGEMENT 1 2 0 0 0 3 BUILDING MAINTENANCE 2 0 0 2 20 24 RISK MANAGEMENTS 1 0 0 1 0 2 C.D.B.G. 1 3 1 1 0 6 TOTAL 14 15 3 27 20 79 DEPARTMENTAL FUNDING SOURCES FY 19 9 FY 198 FY AM FY 1987 FUND TOTALS BUDGE ESTIMATE ACTUAL GENERAL FUND 3,494,510 3,677,800 3,805,280 4,254,810 C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 TELEPHONE FUND 382,130 0 0 0 INSURANCE FUND 6,394,410 5,587,420 5,591,080 5,308,468 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60,100 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 EMERGENCY SHELTER GRANT 155,920 24,080 0 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 0 0 DEBT SERVICE FUND 2,765,190 2,715,510 7,161,950 62,732,059 1987 INTEREST & SINKING FUND 4,231,490 4,443,450 0 0 COMMUNITY DONATIONS TRUST FUND 0 0 0 0 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 150,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 T O T A L 2U-,2ZT-,576- 18-,425-,7517 1g-,4Z7 -- 7T,-S7T,= 25 DIVISIONAL BUDGET SUMMARY INTERNAL AUDIT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT E BUDGET ACTUAL PERSONNEL COSTS 49,910 47,430 47,430 46,609 SUPPLIES 1,450 2,000 2,000 3,207 SERVICES 2,350 3,190 3,190 2;539 CAPITAL OUTLAY 0 3.750 3.750 0 OPERATING EXPENDITURES 53,710 56,370 56,370 52,355 OTHER USES 0 0 0 0 TOTAL USES 53,710 56,370 56,370 52,355 DIVISIONAL FUNDING SOURCES. AMENDED FY 1989 FY 1988- FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 53,710 56,370 56,370 52,355 TOTAL 53,710 56,370 56,370 52,355 26 DIVISIONAL BUDGET SUMMARY FINANCE ADMINISTRATION AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 246,170 207,970 207,970 274,725 SUPPLIES 11,400 11,950 11,450 14,955 SERVICES 112, 150 94,770 103,270 133,378 CAPITAL OUTLAY 210,500 144,775 166,700 64,030 OTHER EXPENDITURES 7.156.680 7.356.850 7,349.840 7.240. 168 OPERATING EXPENDITURES 7,736,900 7,816,315 7,839,230 7,727,256 TRANSFERS OUT 75,230 0 0 0 USES OF WORKING CAPITAL 0 0 0 55.636.091 OTHER USES 75,230 0 0 55,636,091 TOTAL USES 7,812,130 7,816,315 7,839,230 63,363,347 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 988 FY 1988 FY 1987 BUDGET ES BUDGET ACTUAL GENERAL FUND 369,720 314,690 322,690 426,988 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60,100 DEBT SERVICE FUND 2,765,190 2,715,510 7,161,950 62,732,059 1987 INTEREST & SINKING FUND 4,231,490 4,443,450 0 0 COMMUNITY DONATIONS TRUST FUND 0 0 0 0 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 150,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 TOTAL 7,812,130 7,816,315 7,839,230 63,363,347 27 DIVISIONAL BUDGET SUMMARY ACCOUNTING AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET- ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 329,870 315,540 315,540 312, 177 SUPPLIES 10,850 6,500 11,500 14,032 SERVICES 10,800 14,750 14,750 11,417 CAPITAL OUTLAY 0 2,250 2.250 10.908 OPERATING EXPENDITURES 351,520 339,040 344,040 348,534 OTHER USES 0 0 0 0 TOTAL USES 351,520 339,040 344,040 348,534 DIVISIONAL FUNDING SOURCES AMENDED FY_�JI ES 1988 BUDGET ACTUAL GENERAL FUND 351,520 339,040 344,040 348,534 TOTAL 351,520 339,040 344,040 348,534 28 DIVISIONAL BUDGET SUMMARY CENTRAL COLLECTIONS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 268,970 249,610 262,610 243,559 SUPPLIES 9,200 9,600 9,100 6,329 SERVICES 209,100 247,850 248, 190 231,346 CAPITAL OUTLAY 0 5. 150 5.310 12.827 OPERATING EXPENDITURES 487,270 512,210 525,210 494,061 OTHER USES 0 0 0 0 TOTAL USES 487,270 512,210 525,210 494,061 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 487,270 512,210 525,210 494,061 TOTAL 487,270 512,210 525,210 494,061 29 DIVISIONAL BUDGET SUMMARY RISK MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 89,940 109,570 119,570 85,869 SUPPLIES 3,800 6,800 8,800 6,819 SERVICES 39,870 58,710 64,210 93,866 CAPITAL OUTLAY 0 4,000 4,000 2,869 OTHER EXPENDITURES 6,260.800 5.370.450 5,352.950 5.119.045 OPERATING EXPENDITURES 6,394,410 5,549,530 5,549,530 5,308,468 TRANSFERS OUT 0 37.890 41.550 0 OTHER USES 0 37,890 41,550 0 TOTAL USES 6,394,410 5,587,420 5,591,080 5,308,468 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMAT BUDGET ACTUAL INSURANCE FUND 6,394,410 5,587,420 5,591,080 5,308,468 TOTAL 6,394,410 5,587,420 5,591,080 5,308,468 30 DIVISIONAL BUDGET SUMMARY BUILDING MAINTENANCE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 806,640 1,062,350 1,110,350 953,629 SUPPLIES 71,720 183,150 155,430 71,311 SERVICES 367,110 333,400 338,000 278,467 CAPITAL OUTLAY 11,800 286,000 289,120 20,092 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 1,257,270 1,864,900 1,892,900 1,323,499 OTHER USES 0 0 0 0 TOTAL USES 1,257,270 1,864,900 1,892,900 1,323,499 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,257,270 1,583,900 1,611,900 1,323,499 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 TOTAL 1,257,270 1,864,900 1,892,900 1,323,499 31 DIVISIONAL BUDGET SUMMARY PROCUREMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 257,930 233,750 259,230 121,699 SUPPLIES 16,100 17,590 18,965 20,151 SERVICES 23,860 24,340 22,540 4,580 CAPITAL OUTLAY 0 1.000 1.425 0 OPERATING EXPENDITURES 297,890 276,680 302,160 146,430 OTHER USES 0 0 0 0 TOTAL USES 297,890 276,680 302,160 146,430 DIVISIONAL FUNDING SOURCES AMENDE FY 988 FY 1989 FY 1987 ESTIMATE BUDGET ACTUAL GENERAL FUND 297,890 276,680 302,160 146,430 TELEPHONE FUND 0 0 0 0 TOTAL 297,890 276,680 302,160 146,430 32 DIVISIONAL BUDGET SUMMARY PROPERTY MANAGEMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 102,440 0 0 0 SUPPLIES 2,000 0 0 0 SERVICES 1,000 0 0 0 OTHER EXPENDITURES 77.700- 0 0 0 OPERATING EXPENDITURES 27,740 0 0 0 OTHER USES 0 0 0 0 TOTAL USES 27,740 0 0 0 DIVISIONAL FUNDING SOURCES BUDGET Q- AMENDED BUDGET S 1988 FY BUDGET ACTUAL GENERAL FUND 27,740 0 0 0 TOTAL 27,740 0 0 0 33 DIVISIONAL BUDGET SUMMARY INFORMATION SYSTEMS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET SE TIMATE BUDGET ACTUAL PERSONNEL COSTS 379,910 350,060 370,060 340,804 SUPPLIES 48,680 53,090 53,090 61,535 SERVICES 324,850 124,760 152,760 228,197 CAPITAL OUTLAY 91,350 67,000 67,000 832,407 OTHER EXPENDITURES 186.730 0 0 0 OPERATING EXPENDITURES 1,031,520 594,910 642,910 1,462,943 OTHER USES 0 0 0 0 TOTAL USES 1,031,520 594,910 642,910 1,462,943 DIVISIONAL FUNDING SOURCES FY 1989 198 AMENDD�$�E88D FY 1987 BUDGET STIMATE F��L_ ACTUAL GENERAL FUND 649,390 594,910 642,910 1,462,943 TELEPHONE FUND 382,130 0 0 0 TOTAL 1,031,520 594,910 642,910 1,462,943 34 DIVISIONAL BUDGET SUMMARY CLAIMS ADMINISTRATION AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL CAPITAL OUTLAY 0 0 0 0 OTHER EXPENDITURES 200.000 200.000 200.000 130.225 OPERATING EXPENDITURES 200,000 200,000 200,000 ' ' 130,225 OTHER USES 0 0 0 0 TOTAL USES 200,000 200,000 200,000 130,225 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 TOTAL 200,000 200,000 200,000 130,225 35 DIVISIONAL BUDGET SUMMARY C.D.B.G. AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 275,737 235, 140 240,512 433,518 SUPPLIES 6,500 7,000 5,600 17,310 SERVICES 51,300 25,920 35,000 42;573 CAPITAL OUTLAY 1,419,119 824,811 1,792,312 1,549,749 OTHER EXPENDITURES 595.460 84.540 0 0 OPERATING EXPENDITURES 2,348,116 1,177,411 2,073,424 2,043,150 OTHER USES 0 0 0 0 TOTAL USES 2,348,116 1,177,411 2,073,424 2,043, 150 DIVISIONAL FUNDING SOURCES AMENDEp FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 EMERGENCY SHELTER GRANT 155,920 24,080 0 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 0 0 TOTAL 2,348,116 1,177,411 2,073,424 2,043, 150 36 i COMMUNITY & ECONOMIC DEVELOPMENT I I I it ii i DEPARTMENTAL NARRATIVE COMMUNITY DEVELOPMENT In 1989, the Community Development Department will include the Housing Rehabilitation Division, the Community Affairs and Fair Housing Officer, the Planning Division and the Economics Development Division. The Housing Rehabilitation activities focuses on conserving and expanding the housing stock in Beaumont. Programs include both residential and rental rehabilitation. The goal of the Fair Housing Program is the elimination of discrimination in the sale, rental or financing of housing. The Physical Planning Division develops the policy guidelines that the Planning Commission and City Council for use the development of Beaumont. The division develops plans and studies used in programs designed to improve neighborhoods, encourage economic development and enhance City service delivery. The division also coordinates the Capital Improvements Program. The City' s economic development activities will be coordinated by this • department, working closely with the City Manager to develop projects. 37 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY & ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 715,953 671,060 670,610 432,536 SUPPLIES 23,300 19, 180 29,070 20,530 SERVICES 179,260 144,310 152,680 219,680 CAPITAL OUTLAY 804,751 841,359 761,761 48,028 OTHER EXPENDITURES 0 27,600- 160,505 67 OPERATING EXPENDITURES 1,723,264 1,648,309 1,774,626 720,841 OTHER USES 0 0 0 0 TOTAL USES 1,723,264 1,648,309 1,774,626 720,841 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ECONOMIC DEVELOPMENT 199,090 176,350 179,350 253,366 HOUSING REHABILITATION 1,018,804 1,049,209 969,421 46,310 DEVELOPMENT SERVICES 374,650 293,990 336,590 322,847 COMMUNITY DEVELOPMENT 130,720 128,760 128,760 98,318 TOTAL 1,723,264 1,648,309 1,614,121 720,841 38 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 PLANNING 1 4.5 2 3 0 10. 5 ECONOMIC DEVELOPMENT 1 0 0 1 0 2 C.D.B.G. REHAB PROGRAM 2 0.5 3 2 0 7. 5 TOTAL 6 5 5 6 0 22 DEPARTMENTAL FUNDING SOURCES FY 1989 FY 1ggg FFYYE1988 FY 1987 FUND TOTAL BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 704,460 568,100 586,100 626,129 C.D.B.G. FUND 826,804 966,519 997,926 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 MISC. PUBLIC SAFETY GRANTS 0 0 0 0 EMERGENCY SHELTER GRANT 0 0 0 0 EDA SMALL BUSINESS LOAN FUND 0 0 0 0 E.D.A. GRANT FUND 0 31,000 58,600 48,402 T O T A L T;6 3II9- 1,774,6 T- 39 DIVISIONAL BUDGET SUMMARY COMMUNITY DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 105,910 117,620 116,620 91, 189 SUPPLIES 1,440 1,300 1,350 2,514 SERVICES 23,370 8,190 10,790 4,615 CAPITAL OUTLAY 0 1,650 0 0 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 130,720 128,760 128,760 98,318 OTHER USES 0 0 0 0 TOTAL USES 130,720 128,760 128,760 98,318 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 130,720 128,760 128,760 98,318 MISC. PUBLIC SAFETY GRANTS 0 0 0 0 TOTAL 130,720 128,760 128,760 98,318 40 DIVISIONAL BUDGET SUMMARY HOUSING REHABILITATION AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 194,523 193,980 192,050 0 SUPPLIES 7,850 2,900 7,000 0 SERVICES 14,480 14,970 13,300 0 CAPITAL OUTLAY 801.951 837.359 757.071 46.310 OPERATING EXPENDITURES 1,018,804 1,049,209 969,421 46,310 OTHER USES 0 0 0 0 TOTAL USES 1,018,804 1,049,209 969,421 46,310 DIVISIONAL FUNDING SOURCES ppEEpp FY 9 FY 1988 FY 159 FY 1987 EL ESTIMATE BUDGET ACTUAL C.D.B.G. FUND 826,804 966,519 837,421 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 TOTAL 1,018,804 1,049,209 969,421 46,310 41 DIVISIONAL BUDGET SUMMARY DEVELOPMENT SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMAT BUDGET ACTUAL PERSONNEL COSTS 341,480 286,560 289,040 291,667 SUPPLIES 10,380 13,830 16,570 15,714 SERVICES 19,990 18,850 28,630 13,681 CAPITAL OUTLAY 2,800 2,350 2,350 1,718 OTHER EXPENDITURES 0 27.600- 0 67 OPERATING EXPENDITURES 374,650 293,990 336,590 322,847 OTHER USES 0 0 0 0 TOTAL USES 374,650 293,990 336,590 322,847 DIVISIONAL FUNDING SOURCES AMENDED FY 1 FY 1988 FY 1987 BUDG 1 FEYSTIME BUDGET ACTUAL_ GENERAL FUND 374,650 262,990 277,990 274,445 E.D.A. GRANT FUND 0 31,000 58,600 48,402 TOTAL 374,650 293,990 336,590 322,847 42 DIVISIONAL BUDGET SUMMARY ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 74,040 72,900 72,900 49,680 SUPPLIES 3,630 1,150 4, 150 2,302 SERVICES 121,420 102,300 99,960 201,384 CAPITAL OUTLAY 0 0 2.340 0 OPERATING EXPENDITURES 199,090 176,350 179,350 253,366 OTHER USES 0 0 0 0 TOTAL USES 199,090 176,350 179,350 253,366 DIVISIONAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 199,090 176,350 179,350 253,366 TOTAL 199,090 176,350 179,350 253,366 43 O r C7 m DEPARTMENTAL NARRATIVE POLICE The Police Department' s responsibility is to provide law enforcement and public safety to the citizens of Beaumont. This encompasses all aspects of enforcement within its jurisidiction including Federal , State and City laws and regulations. The Department is organized to respond to this mission in a proactive as well as complaint driven posture. Organizationally, there are three divisions; Administration, incorporates general administration, community relations, research, and other related internal activities; Criminal Investigation manages special crimes, i .e. narcotics, youth services, etc. identification and other criminal investigation; Field Operations includes patrol , warrants, communications and the special tactical units STAR and SWAT. During FY 1988 several new programs were established. Staffing levels were reallocated to provide better use of manpower and a new planning approach was implemented to shift primary emphasis from identification of City-wide needs to more specific neighborhood problems. An expanded Police Community Relations Unit made a record number of public appearance, receiving feedback from all segments of the community. Well established training programs were evaluated and adopted, providing necessary training to new as well as present personnel . New management philosophies were implemented to provide goals and objectives at each level of management. Specific crime problems were attacked by specialized "Teams" of officers, resulting in significant numbers of arrests and the recovery of vast amounts of stolen property. For example, the auto theft unit achieved a clearance rate three times that of the national average. A joint "sting" operation, staffed by the police department and the District Attorney' s Office recovered thousands of dollars worth of stolen property during an undercover operation. Current staffing levels were re-allocated to provide better response times to citizen calls requiring police responses and the Telephone Report Unit was established for minor reporting not requiring actual police presence and referral services when needed. Although these programs have enabled the police department to provide better service to the community, the department is striving to move forward with innovative goals for FY 1989. For almost two years, the department has planned for the civilianization of the Communications Section in a manner to insure adequate staffing levels, by utilizing the City Managers Task-Force for the Re-organization of Communications. Plans have been developed to implement a new traffic unit to reduce the number of accidents and enhance traffic law enforcement. The Police Community Relations Unit will expand the recent Adopt-A-Cop program into local schools, as well as target 10,000 junior police officers, ages 8 to 14, for commissioning. Because of the projected increase in serious crimes, a Case Management Program for criminal investigations will be initiated along with a new general offense reporting system. This program will insure supervisors and line workers of proper case distribution and follow-up techniques enabling investigators to improve on an already good clearance rate for major crimes. Plans are being developed for a County-wide computer assisted general offense report. This report will include information commonly utilized by all local police agencies and ensure future uniform crime reporting. 45 AUTHORIZED PERSONNEL SUMMARY PUBLIC SAFETY — HEALTH GRADE NO. PUBLIC SAFETY (CONT.) GRADE NO. Health Administration Emergency Medical Services Health Director -- -- EMS Manager 19 1 Public Health Administrator E6 1 Paramedic 08 6 Environmental Specialist 16 1 Medic 05 6 Health Admin. Supervisor 14 1 Total 13 Laboratory Supervisor 14 1 Comm. Safety Prog. Coordinator 10 1 Training Center Laboratory Technician ii 10 1 Maintenance Worker 01 1 Laboratory Technician 1 09 1 Total 1 Sr. Secretary 09 1 Registrar Vital Statistics 06 1 Code Enforcement Clerk/Cashier 05 1 Building Official 19 1 Deputy Registrar 04 1 Development Coordinator 14 1 Clerk Typist 03 1 Code Enforcement Supervisor 13 1 Custodian II 02 1 Code Inspector iI 11 3 Total 13 Code Inspector 1 09 4 Housing Technician 08 1 Public Health Nursing Sr. Clerk 07 1 Nurse Practitioner 15 1 Clerk Typist 03 2 Public Health Nurse II 14 1 Total 14 Public Health Nurse 1 12 4 Licensed Vocational Nurse 10 1 Animal Control Sr. Clerk Typist 07 1 Animal Control Supervisor 13 1 Clerk Typist 03 1 Animal Control Officer 06 5 Total 9 Dispatcher 1 05 1 Total 7 W. I .C. Program W. I .C. Nutrition Supv. 16 1 Environmental Health Public Health Nurse II 14 1 Chief Sanitarian 18 1 Public Health Nurse 1 12 1 Asst. Chief Sanitarian 14 1 Nutritionist 10 1 Environmental insp. Supervisor 12 1 Clerical Supervisor 09 1 Sanitarian 11 11 1 Clerk Typist 03 2 Sanitarian 1 10 1 Total 7 Health Inspector 09 1 Clerical Supervisor 09 1 Employee Health Services Environmental Inspector 08 4 Licensed Vocational Nurse 10 1 Environmental Health Clerk 05 3 Total 1 Total 14 Public Safety Total 58 Community Health Clinic Health Clinic Supervisor 16 1 PUBLIC SAFETY — FiRE GRADE NO. Public Health Nurse II 14 1 Fire Administration Licensed Vocational Nurse 10 1 Fire Chief E3 -- Medical Records Clerk 06 1 District Fire Chief IV 3 Community Health Clerk 06 1 Fire Captain 111 9 Total 5 Fire Prev. Investigator 11 III 1 Fire Prev. Investigator 1 11 1 Health Total 35 Fire Engineer II 2 _= Fire Fighter I 2 Total 18 PUBLIC SAFETY GRADE NO. Public Safety Administration Fire Suppression Public Safety Director E2 1 Assistant Fire Chief VI 1 Dep. Director of Public Safety E5 1 Deputy Fire Chief V 3 Equipment Mechanic Leader 11 1 District Fire Chief IV 9 Equipment Mechanic II 09 2 Fire Captain 111 33 Sr. Secretary 09 1 Fire Engineer II 69 Secretary 08 1 Fire Fighter I 90 Sr. Clerk Typist 07 2 Total 205 Total 9 P5 Public Safety - Fire Total 223 AUTHORIZED PERSONNEL SUMMARY PUBLIC WORKS GRADE NO. PUBLIC WORKS (CONT.) GRADE NO. Public Works Administration Engineering Public Works Director E2 1 City Engineer E4 1 Deputy Director of Public Works E5 1 Civil Engineer 111 20 3 Contract Coordinator 14 1 Civil Engineer II 16 2 Sr. Secretary 09 1 Field Supervisor 12 1 Sr. Clerk 07 1 Civil Engineer 1 13 2 Public Works Clerk 02 1 Construction Inspector II 11 4 Total 6 Traffic Design Technician 10 1 Engineering Technician 10 2 Operations Drafting Supervisor 10 1 Operations Manager E5 1 Engineering Assistant 1 10 1 Asst. Operations Manager 17 1 Construction Inspector 1 10 1 Signal Superintendent 15 1 Survey Party Chief 10 2 General Superintendent 15 1 Secretary 08 1 Signal Foreman 12 1 Survey Technician 08 2 Signal Technician 11 5 Drafting Technician 06 3 Foreman 10 6 Word Processing Clerk 04 1 Electrician II 10 2 Traffic Technician 03 1 Crew Leader II 08 1 Survey Aide 01 1 Equipment Operator Leader 08 5 Parking Control Officer 01 2 Secretary 08 1 Total 32 Field Mechanic 07 1 Equipment Operator III 07 1 Sr. Clerk 07 2 Sanitation - Administration Crew Leader 1 06 16 Sanitation Manager 19 1 Equipment Operator II 06 11 Sanitation Supervisor 13 1 Sign Fabricator 06 1 Clerical Supervisor 09 1 Equipment Operator 1 05 18 Sr. Clerk 07 1 Sign Installer/Repairer 03 2 Dispatcher 1 05 1 Meter Repairer 03 1 Vehicle Inspector 05 1 Sign Fabricator Aide 03 1 Custodian II 02 1 Maintenance Worker 1 01 32 Total 7 Total 111 Sanitation - Residential Landfill - Administration Refuse Collection Supvervisor 10 2 Landfill Manager 18 1 Equipment Operator 1 05 21 Sr. Clerk 07 1 Total 23 Data Entry Clerk 03 2 Total 4 Sanitation - Brush Refuse Collection Supervisor 10 1 Landfill - Operations Scheduler 10 1 Landfill Supervisor 12 1 Equipment Operator 11 06 7 Equipment Operator Leader 08 2 Equipment Operator 1 05 7 Equipment Operator III 07 4 Total 16 Equipment Operator II 06 3 Equipment Operator 1 05 1 Landfill Attendant 01 3 Public Works Total 213 Total 14 P6 AUTHORIZED PERSONNEL SUMARY COMMUNITY SERVICES GRADE NO. COMMUNITY SERVICES (CONT.) GRADE NO. Community Services Admin. Information Services Community Services Director E2 1 Information Services Director E4 1 Administrative Assistant 16 1 Librarian III 17 1 Total 2 Librarian II 14 3 Librarian 1 10 6 Convention Facilities Sr. Secretary 09 1 Convention Facilities Manager E6 1 Sr. Clerk Typist 07 1 Asstant Manager 16 1 Sr. Library Clerk 06 1 Sr. Clerk Typist 07 1 Custodian Leader 06 1 Ticket Clerk 06 1 Library Clerk II 05 1 Total 4 Library Clerk 03 9 Custodian II 02 1 Facility Operations Custodian 1 01 1 Operations Manager 15 1 Total 27 Foreman 10 1 Custodial Leader 06 2 Tyrrell Historical Library Maintenance Worker II 03 3 Librarian III (Archivist) 17 1 Maintenance Worker 1 01 1 Library Clerk 03 2 Total 8 Total 3 Convention & Tourism Community Services Total 88 Convention & Tourism Manager E5 1 Event Coordinator ill 2 COMMUNITY & ECONOMIC Secretary 08 1 DEVELOPMENT GRADE NO. Total 4 Community Dev. Admininistration Recreation Community Development Director E4 1 Recreation Manager 17 1 Administrative Assistant 16 1 Program Coordinator 14 1 Total 2 Community Center Supervisor 14 1 Secretary 08 1 Planning/Development Services Building Attendant Supervisor 02 1 Planning Director 22 1 Total 5 Sr. Planner 18 2 Planner 14 2.5 Parks Development & Operations Planning Technician 09 2 Parks Manager 19 1 Secretary 08 2 Asst. Park Manager 17 1 Clerk Typist 03 1 Foreman 10 1 Total 10.5 Sr. Secretary 09 1 Crew Leader II 08 2 Economic Development Crew Leader 1 06 2 Economic Development Manager 19 1 Maintenance Worker Ill 06 1 Sr. Secretary 09 1 Equipment Operator II 06 1 Total 2 Equipment Operator 1 05 7 Maintenance Worker 1 01 15 C.D.B.G. Rehab Program Total 32 Housing Rehab. Administrator 18 1 Community Affairs Coordinator 14 1 Best Years Center Rehab Loan Officer 11 13 1 Program Coordinator 14 1 Rehab Specialist 11 11 1 Administrative Aide 03 1 Rehab Loan Officer 1 11 1 Custodian II 02 1 Rehab Loan Specialist 1 08 1 Total 3 Sr. Clerk Typist 07 1 Total 7 Community Development Total 21.5 AUTHORIZED PERSONNEL SUMMARY WATER UTILITIES GRADE NO. WATER (CONT.) GRADE NO. Water Administration Water Production Water Utilities Director E3 1 Water Production Supt. 17 1 Civil Engineer III 20 1 Laboratory Supervisor 14 1 Environmental Engineer 17 1 General Foreman 12 2 Administrative Assistant 1 13 1 Plant Maintenance Mechanic 10 2 Engineering Assistant II 12 1 Plant Operator II 09 4 Construction Inspector II 11 1 Plant Operator 1 08 5 Sr. Secretary 09 1 Crew Leader 1 06 1 Drafting Technician 06 1 Equipment Operator 1 05 1 Total 8 Maintenance Worker II 03 2 Maintenance Worker 1 01 2 Customer Services Total 21 Customer Services Manager 17 1 Utilities Billing Supervisor 12 1 Secretary 08 1 Sewer Maintenance Customer Service Worker 06 1 Water Utilities System Supt. 13 1 Billing/Collection Clerk 05 1 General Foreman 12 2 Customer Service Clerk 04 6 Foreman 10 1 Account Clerk 1 04 1 Plant Maint. Mechanic 10 1 Total 12 Crew Leader 11 08 9 Sr. Clerk Typist 07 1 Meter Services Division Equipment Operator II 06 3 Meter Services Superintendent 17 1 Maintenance Worker II 03 14 Customer Service Worker 06 4 Custodian 1 01 1 Customer Service Clerk 04 1 Maintenance Worker 1 01 8 Meter Repairer 03 3 Total 41 Meter Reader II 03 2 Meter Reader 1 01 6 Total 17 Water Reclamation Water Reclamation Supt. 17 1 Water Distribution Laboratory Supervisor 14 1 Water Utilities System Manager E6 1 Electronics Technician II 12 1 General Foreman 12 2 General Foreman 12 2 Equipment Coordinator 10 1 Lab Technician 09 1 Foreman 10 1 Plant Maint. Mechanic 10 2 Storekeeper II 09 1 Plant Operator II 09 2 Crew Leader II 08 8 Equipment Operator 1 05 1 Equipment Operator Leader 08 1 Maintenance Worker II 03 2 Secretary 08 1 Maintenance Worker 1 01 3 Dispatcher II 06 1 Total 16 Equipment Operator II 06 It Equipment Operator 1 05 2 Water Total 153 Maintenance Worker II 03 13 Maintenance Worker 1 01 2 Total 38 P8 CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY FUND AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE $ 15,065,137 $ 41,239,502 $ 41,239,502 CURRENT RESOURCES GENERAL FUND 41,401,980 43,180,040 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 7,199,435 7,198,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,564,053 3,697,613 CONVENTION FACILITIES FUND 1,324,220 1,480,970 1,628,940 TRANSIT FUND 1,463,400 1,433,100 1,420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,213,950 5,941,250 6,143,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,587,250 MISC. TRUST FUNDS 943,800 1,249,470 1,168,560 TOTAL CURRENT RESOURCES 92,024,810 95,710,538 95,081,128 TOTAL AVAILABLE RESOURCES $107,089,947 $136,950,040 $136,320,630 APPROPRIATIONS GENERAL FUND 43,464,480 43,006,740 43,862,240 DEBT SERVICE FUNDS 6,996,680 7,158,960 7,161,950 CAPITAL PROJECT FUNDS 3,145,630 33,438,538 33,544,538 WATER FUND 14,454,980 13,635,260 13,835,260 SANITATION FUND 3,997,840 4,013,400 4,013,400 CONVENTION FACILITIES FUND 1,289,880 1 ,448,940 1,448,9110 TRANSIT FUND 1,453,400 1,807,820 1,807,820 LANDFILL FUND 2,636,580 2,687,700 2,687,700 MARINA FUND 56,000 40,130 69,960 ' FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 FLEET FUND 11,760,970 4,380,280 4,380,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,590,850 6,081,050 6,081,050 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,324,130 1,514,765 1,714,370 MISC. TRUST FUNDS 479,230 468,640 486,740 TOTAL APPROPRIATIONS 95, 100,570 122,515,903 124,939,888 ENDING BALANCE 11,989,377 Si 14,434,137 11,380,742 CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY DEPARTMENT AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE $ 15,065,137 $ 41,239,502 $ 41,239,502 CURRENT RESOURCES GENERAL FUND 41,401,980 43,180,040 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 7,199,435 7,198,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,564,053 3,697,613 CONVENTION FACILITIES FUND 1,324,220 1,480,970 1,628,940 TRANSIT FUND 1,463,400 1,433,100 11420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 79,640 79,640 INSURANCE FUND 6,213,950 5,941,250 6,143,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 253,720 253,720 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,587,250 MISC. TRUST FUNDS 943,800 1,249,470 1,168,560 TOTAL CURRENT RESOURCES 92,024,810 95,710,538 95,081,128 TOTAL AVAILABLE RESOURCES $107,089,947 $136,950,040 $136,320,630 APPROPRIATIONS EXECUTIVE 12,344,450 11,694,270 11,705,270 LEGAL 444,920 392,740 392,740 CITY CLERK 651,460 598,290 618,290 FINANCE & INTERNAL SERVICES 13,870,166 12,904,956 14,050,424 COMMUNITY & ECONOMIC DEVELOPMENT 1 ,723,264 1,686,309 1 ,794,626 POLICE 11 ,617,320 10,959,060 11,269,060 PUBLIC SAFETY - HEALTH 1,553,160 1,457,450 1 ,469,950 PUBLIC SAFETY 2,558,850 2,857,640 2,963,140 PUBLIC SAFETY - FIRE 8,767,450 8,493,530 8,534,030 PUBLIC WORKS 16,557,410 47,971,118 48,075,238 WATER UTILITIES 15,965,980 13,635,260 13,835,260 COMMUNITY SERVICES 6,781,600 6,138,100 6,324,130 NON-DEPARTMENTAL 2,064,540 3,727,180 3,907,730 TOTAL APPROPRIATIONS $ 95,100,570 $122,515,903 $124,939,888 ENDING BALANCE $ 11,989,377 $ 111,4311,137 $ 11 ,380,712 NEW SUMMARY OF RESOURCES AND USES FLEET FUND AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL BEGINNING BALANCE 1,437,091 1,559,731 1,559,731 629,056 CURRENT RESOURCES CHARGES FOR SERVICES 4,642,410 4, 157,230 4,285,080 3,537,950 INTEREST EARNINGS 50,000 95,000 20,000 91,605 MISCELLANEOUS REVENUE 1,000 5,410 200 142 OPERATING REVENUES 4,693,410 4,257,640 4,305,280 3,629,697 OTHER PROCEEDS 0 0 0 75,168 OTHER RESOURCES 0 0 0 75, 168 TOTAL CURRENT RESOURCES 4,693,410 4,257,640 4,305,280 3,704,865 TOTAL RESOURCES AVAILABLE 6,130,501 5,817,371 5,865,011 4,333,921 APPROPRIATIONS PERSONNEL COSTS 877,630 650,630 650,630 622, 182 SUPPLIES 1,067,850 914,980 978,680 888,711 SERVICES 472,990 626,970 563,270 346,568 CAPITAL OUTLAY 2,317,500 2, 187,700 2,187,700 916,729 OPERATING EXPENDITURES 4,735,970 4,380,280 4,380,280 2,774, 190 TRANSFERS OUT 25,000 0 0 0 TOTAL APPROPRIATIONS 4,760,970 4,380,280 4,380,280 ^2,774, 190 ENDING BALANCE 1,369,531 1,437,091 1,484,731 1,559,731 158 ECONOMIC DEVELOPMENT SUPPORT FY 1989 FY 1988 ORGANIZATION FUNDING FUNDING FIRST STOP BUSINESS CENTER $ 20,000 $ 20,000 SET, INC. 17,510 17,490 BUILD, INC. 0 15,000 ECONOMIC DEVELOPMENT COUNCIL 50,000 50,000 SUMMIT II 0 70,000 TOTAL $ 87,510 $172,490 FY 1989 FY 1988 FUNDING SOURCES FUNDING FUNDING GENERAL FUND $ 87,510 $172,490 TOTAL $ 87,510 $172,490 115A CIVIC AND ARTS SUPPORT FY 1989 FY 1988 ORGANIZATION FUNDING FUNDING SPINDLETOP MUSEUM $ 0 $ 7,630 BABE DIDRIKSON ZAHARIAS FOUNDATION, INC. 0 7,630 BEAUMONT HERITAGE SOCIETY 10,000 10,000 FIRE MUSEUM OF TEXAS 1,030 1,030 SOUTHEAST TEXAS ARTS COUNCIL 118,570 118,570 ART MUSEUM OF SOUTHEAST TEXAS 150,000 150,000 VISITORS CENTER 15,260 0 TOTAL $294,860 $294,860 FY 1989 FY 1988 FUNDING SOURCES FUNDING FUNDING HOTEL- MOTEL TAX FUND $122,860 $120,900 GENERAL FUND 172,000 173,960 TOTAL $294,860 $294,860 115B DEPARTMENTAL EXPENDITURE SUMMARY EXECUTIVE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,692, 160 1,404,430 1,419,960 1,270,643 SUPPLIES 1, 111, 120 960, 110 1,023,780 967,570 SERVICES 882, 170 975,440 918,060 749,290 CAPITAL OUTLAY 2,358,000 2,620,700 2,623,720 933,838 OTHER EXPENDITURES 6,276,000 5,695,700 5,678,200 5,119,045 OPERATING EXPENDITURES 12,319,450 11,656,380 11,663,720 9,040,386 TRANSFERS OUT 25,000 37,890 41,550 0 OTHER USES 25,000 37,890 41,550 0 TOTAL USES 12,344,450 11,694,270 11,705,270 9,040,386 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 _ DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY COUNCIL 327,150 291,900 311,900 301,395 CITY MANAGER 312,270 240,260 240,260 225,983 RESOURCE MANAGEMENT 0 572,660 562, 160 168,610 OFFICE OF PERSONNEL MANAGEMENT 6,919,060 6,209, 170 6,210,670 5,570,208 FLEET MANAGEMENT 2,224,570 2,206,080 2,206,080 1,868,761 COMMUNICATIONS 259,400 0 0 0 FLEET REPLACEMENT 2,302,000 2, 174,200 2, 174,200 905,429 TOTAL 12,344,450 11,694,270 11,705,270 9,040,386 2 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY COUNCIL 0 0 0 1 0 1 CITY MANAGER 3 0 0 1 0 4 OFFICE OF PERSONNEL MANAGEMENT 3 4 0 6 0 13 FLEET MANAGEMENT 2 0 0 5 16 23 COMMUNICATIONS 0 0 5 0 0 5 TOTAL 8 4 5 13 16 46 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,091,980 972,660 983,660 957,728 FLEET FUND 4,760,970 4,380,280 4,380,280 2,774, 190 INSURANCE FUND 6,451,300 5,916,080 5,916,080 5,308,468 GENERAL IMPROVEMENTS FUND 25,000 425,000 425,000 0 COMMUNITY FOUNDATION TRUST 15,200 250 250 0 TOTAL 12,344,450 11,694,270 11,705,270 9,040,386 3 DEPARTMENTAL EXPENDITURE SUMMARY LEGAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 416,010 357, 150 357,150 339,940 SUPPLIES 14,980 16,350 16,350 16,494 SERVICES 17,730 16,740 16,740 22,180 CAPITAL OUTLAY 1,200 7,500 7,500 0 OTHER EXPENDITURES (5,000) (5,000) (5,000) (83,440) OPERATING EXPENDITURES 444,920 392,740 392,740 295, 174 OTHER USES 0 0 0 0 TOTAL USES 444,920 392,740 392,740 295, 174 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL LEGAL 372,080 314,260 314,260 295,174 CLAIMS ADMINISTRATION 72,840 78,480 78,480 0 TOTAL 444,920 392,740 392,740 295,174 12 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL LEGAL 1 4.5 0 2 0 7.5 CLAIMS ADMINISTRATION 0 1.5 0 0 0 1.5 TOTAL 1 6 0 2 0 9 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 372,080 314,260 314,260 295,174 INSURANCE FUND 72,840 78,480 78,480 0 TOTAL 444,920 392,740 392,740 295, 174 13 DEPARTMENTAL EXPENDITURE SUMMARY CITY CLERK AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 545,680 502, 120 514,440 502,797 SUPPLIES 16,770 13,420 18,940 19,419 SERVICES 84,210 79,750 82,590 66,609 CAPITAL OUTLAY 4,800 3,000 2,320 22,697 OTHER EXPENDITURES 0 0 0 0 OPERATING EXPENDITURES 651,460 598,290 618,290 611,522 OTHER USES 0 0 0 0 TOTAL USES 651,460 598,290 618,290 611,522 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY CLERK 169,410 154,070 174,070 163,484 MUNICIPAL COURT 482,050 444,220 444,220 448,038 TOTAL 651,460 598,290 618,290 611,522 18 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL CITY CLERK 1 0 0 2 0 3 MUNICIPAL COURT 1 0 0 15 0 16 TOTAL 2 0 0 17 0 19 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 651,460 598,290 618,290 611,522 TOTAL 651,460 598,290 618,290 611,522 19 DEPARTMENTAL EXPENDITURE SUMMARY FINANCE & INTERNAL SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,720,577 2,691,850 2,813,702 2,726,720 SUPPLIES 177,900 254,880 267, 135 208,830 SERVICES 1,102,520 906,210 917,700 932,497 CAPITAL OUTLAY 1,732,769 1,330,986 2,327,867 2,490,013 OTHER EXPENDITURES 8,061,170 7,721,030 7,724,020 7,370,393 OPERATING EXPENDITURES 13,794,936 12,904,956 14,050,424 13,728,453 TRANSFERS OUT 75,230 0 0 0 USES OF WORKING CAPITAL 0 0 0 55,636,091 OTHER USES 75,230 0 0 55,636,091 TOTAL USES 13,870, 166 12,904,956 14,050,424 69,364,544 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL INTERNAL AUDIT 53,710 52,620 56,370 52,355 C.D.B.G. 2,348, 116 1,177,411 2, 157,964 2,043,150 FINANCE ADMINISTRATION 7,772,130 7,836,315 7,849,230 63,363,347 ACCOUNTING 351,520 336,040 344,040 348,534 CASH MANAGEMENT 487,270 500,210 525,210 494,061 BUILDING MAINTENANCE 1,257,270 1,833,900 1,892,900 1,323,499 PROCUREMENT 297,890 256,680 302, 160 146,430 PROPERTY MANAGEMENT 70,740 0 0 0 INFORMATION SYSTEMS 1,031,520 711,780 722,550 1,462,943 CLAIMS ADMINISTRATION 200,000 200,000 200,000 130,225 TOTAL 13,870, 166 12,904,956 14,050,424 69,364,544 24 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 3 0 0 2 0 5 INTERNAL AUDIT 0 1 0 0 0 1 ACCOUNTING 2 3 0 5 0 10 CASH MANAGEMENT 1 0 0 9 0 10 PROCUREMENT 2 2 0 4 0 8 INFORMATION SYSTEMS 1 4 2 3 0 10 PROPERTY MANAGEMENT 1 2 0 0 0 3 BUILDING MAINTENANCE 2 0 0 2 21 25 C.D.B.G. 1 3.5 1 1 0 6. 5 TOTAL 13 15.5 3 26 21 78. 5 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 3,497,510 3,665,280 3,805,280 4,254,810 C.D.B.G. FUND 1,752,656 1,092,871 2,073,424 2,043,150 TELEPHONE FUND 382,130 79,640 79,640 0 TAX INCREMENT FINANCING FUND 210,500 144,775 166,700 60, 100 GENERAL IMPROVEMENTS FUND 0 281,000 281,000 0 LIABILITY INSURANCE TRUST FUND 200,000 200,000 200,000 130,225 EMERGENCY SHELTER GRANT 155,920 24,080 24,080 0 EDA SMALL BUSINESS LOAN FUND 439,540 60,460 60,460 0 DEBT SERVICE FUND 6,996,680 7,158,960 7, 161,950 62,732,059 DENTAL ESCROW TRUST FUND 0 37,890 37,890 0 RETIRED EMPLOYEE INS. TRUST 160,000 160,000 160,000 144,200 HUD SEC 108 LOAN FUND 75,230 0 0 0 TOTAL 13,870,166 12,904,956 14,050,424 69,364,544 25 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY & ECONOMIC DEVELOPMENT AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 715,953 656,060 670,610 432,536 SUPPLIES 23,300 19, 180 29,070 20,530 SERVICES 179,260 197,310 172,680 219,680 CAPITAL OUTLAY 804,751 841,359 761,761 48,028 OTHER EXPENDITURES 0 (27,600) 160,505 67 OPERATING EXPENDITURES 1,723,264 1,686,309 1,794,626 720,841 OTHER USES 0 0 0 0 TOTAL USES 1,723,264 1,686,309 1,794,626 720,841 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ECONOMIC DEVELOPMENT 199,090 199,350 199,350 253,366 HOUSING REHABILITATION 1,018,804 1,049,209 1,129,926 46,310 DEVELOPMENT SERVICES 374,650 323,990 336,590 322,847 COMMUNITY DEVELOPMENT 130,720 113,760 128,760 98,318 TOTAL 1,723,264 1,686,309 1,794,626 720,841 38 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 PLANNING 1 4. 5 2 3 0 10.5 ECONOMIC DEVELOPMENT 1 0 0 1 0 2 C.D.B.G. REHAB PROGRAM 2 0 3 2 0 7 TOTAL 6 4.5 5 6 0 21. 5 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 704,460 606, 100 606,100 626,129 C.D.B.G. FUND 826,804 966,519 997,926 0 RENTAL REHAB-C/MI 192,000 82,690 132,000 46,310 E.D.A. GRANT FUND 0 31,000 58,600 48,402 TOTAL 1,723,264 1,686,309 1,794,626 720,841 39 DEPARTMENTAL EXPENDITURE SUMMARY POLICE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 9,700,250 9,043,400 9,299,140 8,571,826 SUPPLIES 475, 130 457,900 452, 120 503,287 SERVICES 1,384,730 1,287,760 1,334,800 1,242,021 CAPITAL OUTLAY 240,600 130,000 143,000 167,314 OTHER EXPENDITURES 16,610 40,000 40,000 (48,519) OPERATING EXPENDITURES 11,817,320 10,959,060 11,269,060 10,435,929 OTHER USES 0 0 0 0 TOTAL USES 11,817,320 10,959,060 11,269,060 10,435,929 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL ADMINISTRATIVE SERVICES 2,811,010 2,651,040 2,939, 130 2,638,045 FIELD OPERATIONS 6,506,990 8,308,020 8,329,930 7,797,884 CRIMINAL INVESTIGATIONS 2,499,320 0 0 0 TOTAL 11,817,320 10,959,060 11,269,060 10,435,929 46 PERSONNEL CLASSIFICATION SUMMARY AOMIN/PROF CIVIL SERVICE TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 31 1 18 5 57 FIELD OPERATIONS 1 139 3 7 0 150 CRIMINAL INVESTIGATIONS 1 55 0 0 0 56 TOTAL 4 225 4 25 5 263 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 11,650,710 10,879,060 11, 179,060 10,384, 132 CONFISCATED GOODS FUND 150,000 40,000 50,000 43,500 MISC. PUBLIC SAFETY GRANTS 0 0 0 8,297 ADOPT-A-COP FUND 16,610 40,000 40,000 0 TOTAL 11,817,320 10,959,060 11,269,060 10,435,929 47 DEPARTMENTAL EXPENDITURE SUMMARY PUBLIC SAFETY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,950,510 1,791,450 1,846,250 1,708,449 SUPPLIES 156,510 144,790 152,955 98,916 SERVICES 345,850 287,360 331,560 312,354 CAPITAL OUTLAY 61,000 337,040 331,175 28,685 OTHER EXPENDITURES 4,980 0 4,200 (27,172) OPERATING EXPENDITURES 2,518,850 2,560,640 2,666, 140 2,121,232 TRANSFERS OUT 40,000 297,000 297,000 0 OTHER USES 40,000 297,000 297,000 0 TOTAL USES 2,558,850 2,857,640 2,963, 140 2, 121,232 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL EMERGENCY MEDICAL SERVICES 580,350 537,950 590,650 529,322 PUBLIC SAFETY ADMINISTRATION 295,020 266,530 273,830 257,817 CODE ENFORCEMENT 568,140 527,980 542,980 505,865 ANIMAL CONTROL 261,470 228,950 248,950 241,769 ENVIRONMENTAL HEALTH 576,000 558,300 568,800 503,798 FIRE TRAINING 277,870 737,930 737,930 82,661 TOTAL 2,558,850 2,857,640 2,963,140 2, 121,232 52 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 4 3 9 E.M.S. 1 0 12 0 0 13 TRAINING CENTER 0 0 0 0 1 1 ANIMAL CONTROL 0 0 0 0 7 7 ENVIRONMENTAL HEALTH 0 5 5 4 0 14 CODE ENFORCEMENT 1 1 9 3 0 14 TOTAL 4 6 26 11 11 58 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 2,280,980 2, 119,710 2,225,210 2,038,571 FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 82,661 TRAINING CENTER IMPROVEMENTS 49,000 297,000 297,000 0 TOTAL 2,558,850 2,857,640 2,963, 140 2,121,232 53 DEPARTMENTAL EXPENDITURE SUMMARY FIRE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 8,132,560 7,780,000 7,802,510 7,345,184 SUPPLIES 131,710 131,210 129,230 187,651 SERVICES 495,960 459,530 465,030 508,056 CAPITAL OUTLAY 37,220 117,790 131,760 41,089 OTHER EXPENDITURES (30,000) 5,000 5,500 4,246 OPERATING EXPENDITURES 8,767,450 8,493,530 8,534,030 8,086,226 OTHER USES 0 0 0 0 TOTAL USES 8,767,450 8,493,530 8,534,030 8,086,226 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL FIRE ADMINISTRATION 935,510 953, 100 970,940 851,720 FIRE SUPPRESSION 7,831,940 7,540,430 7,563,090 7,234,506 TOTAL 8,767,450 8,493,530 8,534,030 8,086,226 66 PERSONNEL CLASSIFICATION SUMMARY ADMIN/PROF CIVIL SERVICE TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 0 18 0 0 0 18 SUPRESSION 1 204 0 0 0 205 TOTAL 1 222 0 0 0 223 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 8,747,450 8,438,530 8,478,530 8,081,455 GENERAL IMPROVEMENTS FUND 0 50,000 50,000 0 HISTORICAL FIRE MUSEUM 20,000 5,000 5,500 4,771 TOTAL 8,767,450 8,493,530 8,534,030 8,086,226 67 DEPARTMENTAL EXPENDITURE SUMMARY HEALTH AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,125,920 1,040, 160 1,052,660 998,959 SUPPLIES 62,160 54,640 55,390 64,289 SERVICES 404,380 408,380 405,630 341,734 CAPITAL OUTLAY 1,700 0 2,000 2,389 OTHER EXPENDITURES (41,000) (45,730) (45,730) 27,173 OPERATING EXPENDITURES 1,553,160 1,457,450 1,469,950 1,434,544 OTHER USES 0 0 0 0 TOTAL USES 1,553,160 1,457,450 1,469,950 1,434,544 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL WIC 259,460 253,720 253,720 228,945 HEALTH ADMINISTRATION 624,810 563,600 563,600 555, 192 COMMUNITY HEALTH CLINIC 320,490 292,230 292,230 303,631 PUBLIC HEALTH NURSING 281,690 261,410 273,910 266,073 EMPLOYEE HEALTH SERVICES 66,710 86,490 86,490 80,703 TOTAL 1,553, 160 1,457,450 1,469,950 1,434,544 NEW PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 2 3 5 1 13 COMMUNITY HEALTH CLINIC 0 3 0 2 0 5 PUBLIC HEALTH NURSING 0 7 0 2 0 9 EMPLOYEE HEALTH SERVICES 0 1 0 0 0 1 W. I.C. PROGRAM 0 4 0 3 0 7 TOTAL 2 17 3 12 1 35 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 1,050,700 923,850 936,350 950, 159 W. I.C. PROGRAM FUND 259,460 253,720 253,720 228,945 INSURANCE FUND 66,710 86,490 86,490 80,703 STATE HEALTH GRANT FUND 146,610 160,480 160,480 135,400 MISC. PUBLIC SAFETY GRANTS 24,680 32,910 32,910 39,337 COMMUNITY DONATIONS TRUST FUND 5,000 0 0 0 TOTAL 1,553,160 1,457,450 1,469,950 1,434,544 NEW DEPARTMENTAL EXPENDITURE SUMMARY PUBLIC WORKS AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 6,741,430 5,909, 190 7,026,420 6,284,745 SUPPLIES 1,051,180 1,265,680 1,515,030 1,040,008 SERVICES 6,835, 110 7,249,510 6,979,850 5,778,565 CAPITAL OUTLAY 383,400 31,682, 118 30,922,518 117,523 OTHER EXPENDITURES 1,546,290 1,188,550 955,350 779,897 OPERATING EXPENDITURES 16,557,410 47,295,048 47,399,168 14,000,738 TRANSFERS OUT 0 676,070 676,070 9,593 OTHER USES 0 676,070 676,070 9,593 TOTAL USES 16,557,410 47,971, 118 48,075,238 14,010,331 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL PUBLIC WORKS ADMINISTRATION 280,190 1,593,835 1,593,835 218,576 ENGINEERING 1, 161,740 27,925,913 27,925,913 943,278 OPERATIONS - NORTH FACILITY 5,085,030 4,495,440 4,490,060 4,334,693 TRAFFIC & STREET LIGHTING 1,554,740 1,422,200 1,422,200 1,383,604 AIRPORT 71,890 110,260 110,260 67,920 FY 88 STREET PROGRAM 0 806,650 862,650 0 STREET R.O.W. MAINTENANCE 0 338,900 342,400 323,467 SANITATION ADMINISTRATION 648,280 520,880 520,880 393,990 RESIDENTIAL COLLECTION 2,840,370 5,602,300 5,652,300 2,360,606 BRUSH COLLECTION 809,190 640,220 640,220 617,555 LANDFILL ADMINISTRATION 1,376,090 1,068,110 1,068, 110 1,023,053 LANDFILL OPERATIONS 1,260,490 881, 120 881, 120 572,205 LANDFILL EXCAVATION 0 702,140 702,140 355,267 POST CLOSURE MAINTENANCE 0 36,330 36,330 0 TRANSIT 1,469,400 1,826,820 1,826,820 1,416,117 TOTAL 16,557,410 47,971, 118 48,075,238 14,010,331 72 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 1 0 3 0 6 ENGINEERING 1 7 19 2 3 32 OPERATIONS-NORTH FACILITY 4 0 6 3 98 111 SANITATION-ADMINISTRATION 2 0 0 2 3 7 SANITATION-RESIDENTIAL 2 0 0 0 21 23 SANITATION-BRUSH 1 0 1 0 14 16 LANDFILL-ADMINISTRATION 1 0 0 3 0 4 LANDFILL-OPERATIONS 1 0 0 0 13 14 TOTAL 14 8 26 13 152 213 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 7,885,240 7,457,010 7,455, 130 7,254,932 STREET MAINTENANCE FUND 0 806,650 862,650 0 SANITATION FUND 3,997,840 4,013,400 4,013,400 3,372,151 LANDFILL FUND 2,636,580 2,687,700 2,687,700 1,950,525 TRANSIT 1,453,400 1,807,820 1,807,820 1,374, 117 GENERAL IMPROVEMENTS FUND 0 1,376,815 1,376,815 0 STREET SYSTEM IMPROVE. FUND 0 22,897,020 22,897,020 0 DRAINAGE IMPROVE. FUND 224,350 4,119,403 4,119,403 0 AUTOMATED SANITATION SYSTEM 300,000 2,750,000 2,800,000 0 TRANSPORTATION GRANTS FUND 60,000 55,300 55,300 58,606 TOTAL 16,557,410 47,971,118 48,075,238 14,010,331 73 DEPARTMENTAL EXPENDITURE SUMMARY WATER UTLITIES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 4,698,460 4,229,230 4,429,230 3,884,863 SUPPLIES 997,570 929,890 929,040 824,752 SERVICES 1,779,360 1,681,910 1,682,760 1,541,062 CAPITAL OUTLAY 1,668,280 26,200 26,200 118,553 OTHER EXPENDITURES 6, 129,380 6,273,440 6,273,440 6,214,270 OPERATING EXPENDITURES 15,273,050 13, 140,670 13,340,670 12,583,500 TRANSFERS OUT 880,000 0 0 135,000 USES OF WORKING CAPITAL (187,070) 494,590 494,590 402,400 OTHER USES 692,930 494,590 494,590 537,400 TOTAL USES 15,965,980 13,635,260 13,835,260 13,120,900 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL WATER ADMINISTRATION 378,320 280,830 280,830 222,327 CUSTOMER SERVICES 480,530 798,170 818,170 860,696 METER SERVICES DIVISION 549,900 0 0 0 WATER DISTRIBUTION 1,647,290 1,601,850 1,674,850 1,423,760 WATER PRODUCTION 1,613,160 1,538,580 1,538,580 1,330,642 SEWER MAINTENANCE 1,736,630 1,598,530 1,666,530 1,114,907 WATER RECLAMATION 1,090,220 924,770 963,770 1,285,803 WATER NON-OPERATING 8,469,930 6,892,530 6,892,530 6,882,765 TOTAL 15,965,980 13,635,260 13,835,260 13,120,900 92 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL WATER ADMINISTRATION 2 2 3 1 0 8 CUSTOMER SERVICES 2 0 0 10 0 12 DISTRIBUTION 1 0 0 3 34 38 METER SERVICES 1 0 0 5 11 17 PRODUCTION 1 0 1 0 19 21 SEWER MAINTENANCE 1 0 0 1 39 41 WATER RECLAMATION 1 0 1 0 14 16 TOTAL 9 2 5 20 117 153 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL WATER FUND 14,454,980 13,635,260 13,835,260 13,120,900 WATER UTILITIES IMPROV. (CIP) 1,511,000 0 0 0 TOTAL 15,965,980 139635,260 13,835,260 13,120,900 93 DEPARTMENTAL EXPENDITURE SUMMARY COMMUNITY SERVICES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 2,966,910 2,623,840 2,749,440 2,350,888 SUPPLIES 462,600 443,670 458,400 323,493 SERVICES 1,347,290 1,626,400 1,592,080 1,708,022 CAPITAL OUTLAY 1,094,730 517,000 520,870 275,387 OTHER EXPENDITURES 50,070 80,910 128,340 85, 192 OPERATING EXPENDITURES 5,921,600 5,291,820 5,449,130 4,742,982 TRANSFERS OUT 860,000 846,280 875,000 838,454 OTHER USES 860,000 846,280 875,000 838,454 TOTAL USES 6,781,600 6, 138, 100 6,324, 130 5,581,436 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL COMMUNITY SERVICES ADMIN. 152,250 0 0 0 PARKS 1,534,600 1,989,060 2,095,940 1,495,202 RECREATION 460,780 530,310 530,310 350,841 INFORMATION SERVICES 2,166,980 1,092,090 1, 111,350 994,224 BEST YEARS CENTER 123,910 116,290 116,290 96,360 TYRRELL HISTORICAL LIBRARY 117,070 75,000 68,240 0 CONVENTION FACILITIES ADMIN. 292,840 372,480 410,410 613,617 FACILITY OPERATIONS 634,910 702,730 702,730 817,228 CONVENTION & TOURISM 1,298,260 1,260, 140 1,288,860 1,213,964 TOTAL 6,781,600 6,138,100 6,324,130 5,581,436 104 PERSONNEL CLASSIFICATION SUMMARY ADMINISTRATIVE PROFESSIONAL TECHNICAL CLERICAL SERVICE TOTAL ADMINISTRATION 2 0 0 0 0 2 CONVENTION FACILITIES 1 1 0 2 0 4 OPERATIONS 1 0 0 0 7 8 CONVENTION & TOURISM 3 0 0 1 0 4 RECREATION 1 2 0 1 1 5 PARKS 2 0 0 1 29 32 INFORMATION SERVICES 1 10 0 13 3 27 TYRRELL HISTORICAL LIBRARY 0 1 0 2 0 3 BEST YEARS CENTER 0 1 0 1 1 3 TOTAL 11 15 0 21 41 88 DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 3,467,370 3,331,950 3,441,830 2,922,896 HOTEL MOTEL FUND 860,000 846,280 875,000 838,454 CONVENTION FACILITIES FUND 1,289,880 1,448,940 1,448,940 1,559,875 GENERAL IMPROVEMENTS FUND 175,780 435,650 435,650 0 TYRRELL LIBRARY IMPROV FUND 860,500 0 0 0 MARINA FUND 56,000 40, 130 69,960 242,621 MURL'S GRANT FUND 9,650 9,650 9,650 7,566 JULIE ROGERS TRUST FUND 20, 130 0 8, 100 3,859 TYRRELL HISTORICAL TRUST FUND 28,000 1,000 9,000 750 LIBRARY TRUST FUND 10,000 17,500 17,500 4,383 LIBRARY ENDOWMENT TRUST FUND 3,000 1,000 2,500 1,032 TYRRELL PARK RENOVATION TRUST 1,290 6,000 6,000 0 TOTAL 6,781,600 6,138, 100 6,324,130 5,581,436 105 DEPARTMENTAL EXPENDITURE SUMMARY NON-DEPARTMENTAL AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 0 424,000 424,000 0 SUPPLIES 0 0 0 34 SERVICES 250,000 279,640 579,640 192, 161 OTHER EXPENDITURES 223,470 331,870 150,370 0 OPERATING EXPENDITURES 473,470 1,035,510 1, 154,010 192,195 TRANSFERS OUT 1,591,070 2,691,670 2,753,720 1,282,180 OTHER USES 1,591,070 2,691,670 2,753,720 1,282, 180 TOTAL USES 2,064,540 3,727, 180 3,907,730 1,474,375 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL TRANSFERS & CONTINGENCIES 1,591,080 3,195,320 3,257,370 1,282, 180 E.S.M. LITIGATION 91,600 65,000 183,500 192, 195 ECONOMIC DEVELOPMENT SUPPORT 87,000 172,000 172,000 0 CIVIC AND ARTS SUPPORT 294,860 294,860 294,860 0 TOTAL 2,064,540 3,727, 180 3,907,730 1,474,375 116 PERSONNEL CLASSIFICATION SUMMARY NO POSITIONS FUNDED DEPARTMENTAL FUNDING SOURCES AMENDED FY 1989 FY 1988 FY 1988 FY 1987 BUDGET ESTIMATE BUDGET ACTUAL GENERAL FUND 2,064,540 3,700,040 3,818,540 1,474,375 FEDERAL REVENUE SHARING 0 27,140 89,190 0 TOTAL 2,064,540 3,727, 180 3,907,730 1,474,375 117 Mayor and City Council Page 4 August 9, 1988 THE 1988 - 1989 BUDGET The budget process was established, along with attendant policy considerations, to ensure that the direction of the organization is consistent with the City's commitment to a "Citizen Friendly" policy, cost reduction and improved productivity. BUDGET POLICY 1. General Policies - The City will attempt to maintain its present service level for all priority and essential services with a tax rate not to exceed $ .54. No new services will be added without appropriate trade-offs. - The City will attempt to address the long-term revenue/expenditure gap through revenue increases, productivity gains and cost containment efforts, taking into consideration policy direction from City Council. - Through increased productivity, the City will strive to eliminate up to 40 General Fund permanent positions by the beginning of fiscal year 1990. Any position reductions will be handled through normal attrition and one time early retirement incentives. - The City shall maintain equity relative to salary and benefit increases throughout all employee categories and classifications. - The City will strive to maintain a fund balance at least equal to 7 percent of revenues. - User fees for the Enterprise Funds (Water, Sanitation, etc.) shall be established at a level related to the full cost of providing service including a payment to the General Fund for central services costs, in lieu of tax payments and franchise fees for the use of City streets if applicable. 2. Revenues - The City will try to maintain a diversified and stable revenue system to shelter it from short-run fluctuations. - The City will follow an aggressive policy of collecting revenues. - The City will review fees/charges annually and recommend fees that.keep pace with the cost of providing the service or the percentage of cost recovery stipulated by the City Council. Mayor and City Council Page 5 August 9, 1988 3. Capital Budget Policies - The City will endeavor to identify an on-going source of revenue for a pay as you go capital improvements program. - The City will strive to maintain its physical assets at a level adequate to protect the City's Capital investments and to minimize maintenance and replacement costs. - Efforts will be made to increase the percentage of the City's Community Development Block Grant allocations committed for Capital Improvements. 4. Budget Format This budget is organized by department. All activities encompassed in each department are presented in summary expenditure categories and divisional totals by department, regardless of the funding source. The intent is to present the scope of activity of each department and the funding sources allocated to support those activities. 5. Employee Compensation and Benefits An across-the-board cost of living increase of 2.5 percent is included in the budget for all City employees. The restoration of civilian employee benefits, which were eliminated following E.S.M., has been completed. 6. Supplemental Budget Suggested capital improvement activities and funding sources, not included in the formal budget, are presented for consideration in a separate supplemental budget. The fund summaries are restated in the supplemental section to show the impact of these proposed changes. 7. Debt Service With the reduction of the property tax rate to compensate for the 1/2 cent increase of sales tax, the percentage of the property tax rate required to service the City Debt has increased from 33.5 percent to 40 percent. This increase is not due to additional debt. Mayor and City Council Page 6 August 9, 1988 THE ORGANIZATION A major concern of Council's and one that I too support, is the development of high standards of customer service throughout the organization. In Council's recently adopted "Citizen Friendly" policy statement, it is clearly stated that the City Government should be perceived by citizens as good data processing programs are perceived by users, i.e., they are either friendly or not friendly. Like a good software program also, City Government should be efficient, helpful, convenient and prompt. But perhaps the most important ingredient for government is courteousness. I believe that this policy directive can be fulfilled. In order to achieve this, I am recommending some changes in the current management structure to improve service efficiency and provide greater convenience to the public. This will be accomplished by consolidating similar functions and centrally locating them where feasible. It also will provide clear lines of staff responsibility and accountability. All health, environmental and safety-related inspection activities, emergency medical services and Fire Department functions, will be incorporated into a new Department of Public Safety. A Community Services Department will incorporate the activities of parks, recreation, convention and tourism, community facilities, public information and libraries. I am consolidating some of the central and internal services into the Finance Department and moving personnel, fleet, productivity and employee relations under the Executive Department. The management restructuring and consolidation is intended to focus on improved quality of customer service and provide greater efficiencies by eliminating overlapping areas of responsibility, thus, allowing for the phasing out of up to 40 positions through attrition by year end. BUDGET OVERVIEW REVENUES I am recommending an operating budget supported by a property tax rate of $ .54. The assessed value of taxable property within the City of Beaumont is $2,736,778,860. This represents an increase of .007 percent over last year. For fiscal year 1989, we are assuming a collection rate of 95 percent of current taxes which will result in projected General Fund revenues of $8,169,480. The decrease in property taxes reflects the adjustment for the 1/2 cent sales tax. Total sales and use tax revenues for fiscal year 1989 are projected to be $14,793,910. This increase of $2,081,500 is attributable to a full twelve (12) months of the 1/2 cent sales tax and an assumption of 2-1/2 percent in consumer growth. Franchise fees and industrial payments reflect a combined increase of $366,410, or 2-1/2 percent, over current year estimates. This increase is due primarily to the higher electric rates for Gulf States Utilities and a slight increase in industrial Mayor and City Council Page 7 August 9, 1988 payments. With the implementation of a specialized traffic enforcement unit, fines and forfeitures are projected to increase 27 percent over fiscal year 1988 estimates. However, user fees and service charges are anticipated to be below fiscal year 1988 estimates. Total General Fund operating revenues are projected to be $41,206,990 or 2 percent below estimates for fiscal year 1988. Including transfers in of $122,860 and other sources of $72,130, total current resources in the General Fund are projected to be $41,401,980 compared to $42,965,420 estimated for fiscal year 1988. Revenues from all funds sources, excluding capital projects, are projected to be at $89,993,080 or 2.8 percent above fiscal year 1988 estimates. EXPENDITURES GENERAL FUND This budget proposes total operating General Fund expenditures of $41,873,410 compared to an estimated $40,126,240 in fiscal year 1988, an increase of 4.3 percent. All currently funded service levels are included in this budget except dental services at the Health Clinic. The dental program was funded in fiscal year 1988 from the supplemental budget and expenditures were approximately $20,000. Increased expenditures are reflected in personnel costs and include $640,000 for a 2-1/2 percent cost of living adjustment, increases in employee health insurance, F.I.C.A., workers compensation and normal merit increases. With the proposed reduction of 40 positions in the General Fund, there will be an approximate $1 million decrease in personnel costs by the beginning of next fiscal year. Supplies are budgeted 1.8 percent below fiscal year 1988 estimates; services are 1.8 percent above current estimates and capital outlay has increased by 4.2 percent. Total General Fund appropriations are $43,464,480 compared to $42,792,120, a 1.6 percent overall increase. I am recommending that $2,062,500 be appropriated from fund balance as follows: Current Operations - $471,430 Transit Fund - 566,350 Tyrrell Library Restoration - 669,260 Insurance Fund - 232,500 Convention Facilities Fund - 122.960 $2.062,500 This leaves $2,900,004, or 7 percent of current revenues in fund balance. WATER FUND Due to the efforts of a citizen advisory committee, the revenue problems which existed in the Water Fund last year have been resolved. A new rate structure for Mayor and City Council Page 8 August 9, 1988 water and sewer usage was developed based on meter size and gallons used. The rate was set to accommodate five year capital construction needs for both systems as well as provide sufficient operating funds. The new rates will go into effect October 1, 1988. Total expenditures for fiscal year 1989 are estimated at $14,454,980, $3,910 over revenues. By comparison, in the fiscal year 1988 estimates, expenditures exceed revenues by $472,970 so this fund is in a much stronger position. LANDFILL FUND Landfill expenditures were $469,060 over estimated revenues for fiscal year 1988 reducing the fund balance to $71,990. However, revenues for fiscal year 1989 are estimated to exceed expenditures by $233,220 leaving a fund balance of $305,210 by year end. SANITATION FUND Significant operational changes have been implemented in the Sanitation Division. The automated refuse system proposed last year was modified to accommodate twice a week pick-up. This voter mandate necessitated the purchase of ten (10) additional automated refuse trucks and will require commensurate manning levels. It also delayed implementation of the new system requiring the retention of the two person per vehicle routes. New collection rates will be implemented on October 1, 1988. The combined rate for refuse and brush collection is $10.08 plus a $ .50 litter removal fee and $ .31 for landfill closure. The total fee will be $10.89 with a $1.00 discount for senior citizens. Expenditures exceeded fiscal year 1988 revenue estimates by $752,120 which were offset somewhat by a beginning balance of $449,347. A rate increase was anticipated and budgeted for May 1988; however the rate is now scheduled to go into effect on October 1, 1988, leaving revenues below budget by $138,000. The combination of lower than anticipated revenues and higher expenses relating to twice a week pick-up service has resulted in a negative working capital balance of $302,773. Fiscal year 1989 estimated expenditures are $52,590 below projected revenues which will reduce the working capital deficit to $250,183 by year end. SUMMARY Total expenditures for all activities, excluding Capital Projects, is $92,864,940 an increase of 5.5 percent over fiscal year 1988 estimates. CONCLUSION Although not the most upbeat budget I have presented, I feel it is basically Mayor and City Council Page 9 August 9, 1988 sound and addresses fully the fiscal constraints before us. There are some serious policy considerations which we will present to you throughout this coming fiscal year and I am confident that we can work together and address these issues successfully. The first Work Session will be held on August 16, 1988. Additional sessions will be scheduled each Tuesday through September 20, 1988 with final adoption on September 27, 1988. 1 would like to commend the outstanding efforts of the Finance Department in the preparation of this budget, especially the efforts of Amy Barton, Kandy Daniel, Sue Brubaker, Carol Toups and Eva Jo Scott. This was truly team work and exemplifies the efficiency and productivity that can result when team work is put into practice. Finally, I express my appreciation to you for the effort and support that will be necessary as you consider the issues presented in this budget. Albert E. Haines City Manager AEH:ejs D r m O m C7 O z m z TABLE OF CONTENTS BUDGET SUMMARY All Funds Budget Summary By Fund S1 Assessed Value and Estimated Actual of Taxable Property - Ten Year Analysis S2 Property Tax Levies and Collections - Ten Year Analysis S3 Schedule of Property Tax Rates - Ten Year Analysis S4 Authorized Personnel Summary S5 DEPARTMENTAL AND DIVISIONAL BUDGET EXECUTIVE Departmental Narrative 1 Departmental-Summaries 2 Divisional Summaries 4 LEGAL Departmental Narrative 11 Departmental Summaries 12 Divisional Summaries 14 CITY CLERK Departmental Narrative 17 Departmental Summaries 18 Di vi siona"l'-Summaries 20 FINANCE Departmental Narrative 23 Departmental Summaries 24 Divisional Summaries 26 COMMUNITY & ECONOMIC DEVELOPMENT Departmental Narrative 37 Departmental Summaries 38 Divisional Summaries 40 POLICE Departmental Narrative 45 Departmental Summaries 46 Divisional Summaries 48 PUBLIC SAFETY Departmental Narrative 51 Departmental Summaries 52 Divisional Summaries 54 PUBLIC SAFETY - FIRE Departmental Narrative 65 Departmental Summaries 66 Divisional Summaries 68 i DEPARTMENTAL- AND DIVISIONAL BUDGET CONT.) PUBLIC WORKS Departmental Narrative 71 Departmental Summaries 72 Divisional Summaries 74 WATER Departmental Narrative 91 Departmental Summaries 92 Divisional Summaries 94 COMMUNITY SERVICES Departmental Narrative 103 Departmental Summaries 104 Divisional Summaries 106 NON-DEPARTMENTAL Departmental Narrative 115 Schedule of Economic Development Support 115A Schedule of Civic & Arts Support 115B Departmental Summaries 116 Divisional Summaries 118 SUPPLEMENTAL - CAPITAL Supplemental Funding for Capital Improvements 123 FUND SUMMARIES Genera-1- Fund -- 125 Revenue Sharing Fund 126 Hotel-Motel Fund 127 State Health Grant Fund 128 Misc. Public Safety Grants Fund 129 Transportation Grants Fund 130 Tax Increment Financi-ng Fund 131 W. I.C. Program Fund 132 Community Development Block Grant Fund 133 Emergency Shelter Grant 134 E.D.A. Small Business Fund 135 Rental Rehab Fund 136 Murl ' s Grant Fund 137 E.D.A. Grant Fund 138 HUD Sec. 108 139 Confiscd ed,. Goods Fund 140 Debt Service Fund 141 1987 Interest & Sinking Fund 142 Street Maintenance Fund 143 General Improvements Fund 144 Street System Improvement Fund 145 Drainage Improvement Fund 146 ii FUND SUMMARIES (CONT. ) Tyrrell Library Improvement Fund 147 Water Fund 148 Sanitation Fund 149 Convention Facilities Fund 150 Transit Fund 151 Landfill Fund 152 Marina Fund 153 Fire Training Grounds Fund 154 Water Utilities Improvement Fund 155 Training Center Improvements 156 Automated Sanitation. System 157 Fleet Fund 158 Telephone Fund 159 Insurance Fund 160 Adopt-A-Cop Fund 161 Community Donations Trust Fund 162 Dental Escrow 163 Retired Employee Insurance Trust Fund 164 Julie Rogers Trust Fund 165 Tyrrell Historical Trust Fund 166 Library Trust Fund 167 Library Endowment Trust Fund 168 Historical Fire Museum Fund 169 Community Foundation Trust Fund 170 Tyrrell Park Renovation Trust Fund 171 Liability Insurance Trust Fund 172 PERSONNEL SUMMARIES Executive Employee.,s Monthly, Salary Schedule P1 Civilian Employee's Annual Salary Schedule P2 Authorized Personnel Summary P3 DEBT SCHEDULES Summary of Total Bonded Indebtedness 01 Schedule of Current Debt Service Requirements D2 Debt Service Fund - Debt Service to Maturity D3 Water Fund - Debt Service to Maturity D4 Sanitation Fund - Debt Service to Maturity D5 Landfill Fund - Debt Service to Maturity D6 Telephone Fund - Debt Service to Maturity D7 MISCELLANEOUS Glossary of Terms M1 iii IF c m cn c D CITY OF BEAUMONT ALL FUNDS BUDGET SUMMARY BY FUND AMENDED FY 1989 FY 1988 FY 1988 BUDGET ESTIMATE BUDGET BEGINNING BALANCE S 15,095,864 $ 41,214,772 $ 41,214,772 CURRENT RESOURCES GENERAL FUND 41,401,980 42,965,420 41,908,000 DEBT SERVICE FUNDS 6,989,150 7,270,310 7,015,480 CAPITAL PROJECT FUNDS 2,031,730 6,699,435 3,628,315 WATER FUND 14,451,070 13,162,290 13,238,800 SANITATION FUND 4,150,430 3,207,880 3,341,440 CONVENTION FACILITIES FUND 1,324,220 1,475,970 1 ,448,940 TRANSIT FUND 1,463,400 1,433,100 1,420,100 LANDFILL FUND 2,869,800 1,985,800 2,154,830 MARINA FUND 56,000 42,930 69,960 FIRE TRAINING GROUNDS FUND 193,000 176,740 140,000 FLEET FUND 4,693,410 4,257,640 4,305,280 TELEPHONE FUND 382,130 0 0 INSURANCE FUND 6,213,950 5,621,250 5,808,290 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 239,570 239,570 MISC. SPECIAL REVENUE FUNDS 2,021,820 2,373,760 1,494,410 MISC. TRUST FUNDS 943,800 1,249,470 1,104,760 TOTAL CURRENT RESOURCES 92,024,810 94,220,955 90,389,525 TOTAL AVAILABLE RESOURCES $107,120,674 $135,435,727 $131,604,297 APPROPRIATIONS GENERAL FUND 43,464,480 42,792,120 43,254,600 DEBT SERVICE FUNDS 6,996,680 7,158,960 7,161,950 CAPITAL PROJECT FUNDS 3,145,630 32,913,808 30,149,808 WATER FUND 14,454,980 13,635,260 13,835,260 SANITATION FUND 3,997,840 3,960,000 3,534,130 CONVENTION FACILITIES FUND 1,289,880 1,448,940 1,448,940 TRANSIT FUND 1,453,400 1,807,820 1,418,100 LANDFILL FUND 2,636,580 2,454,860 2,154,830 MARINA FUND 56,000 40,130 69,960 FIRE TRAINING GROUNDS FUND 228,870 440,930 440,930 FLEET FUND 5,670,970 4,305,280 4,305,280 TELEPHONE FUND 382,130 0 0 INSURANCE FUND 6,590,850 5,742,390 5,746,050 C.D.B.G. FUND 2,579,460 2,059,390 3,071,350 W. I .C. PROGRAM FUND 259,460 239,570 239,570 MISC. SPECIAL REVENUE FUNDS 2,324,130 1,514,765 1,621,530 MISC. TRUST FUNDS 479,230 456,640 422,490 TOTAL APPROPRIATIONS 96,010,570 120,970,863 118,874,778 ENDING BALANCE 11,110,104 14,464,864 12,729,519 $1 ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY TEN YEAR ANALYSIS PERSONAL FISCAL REAL PROPERTY PROPERTY ASSESSED ESTIMATED ASSESSMENT YEAR ASSESSED VALUE ASSESSED VALUE VALUE ACTUAL VALUE RATIO 1978-79 $ 535,670,130 $ 135,804, 115 $ 671,474,245 $1, 119, 123,741 60 % 1979-80 571,215,590 156,918,660 728,134,250 1,213,557,083 60 % 1980-81 625,647,980 174,182,430 799,830,460 1,333,050,767 60 % 1981-82 1,211,371,445 341,668,869 1,553,040,314 1,553,040,314 100 % 1982-83 1,865,666,640 526,213,668 2,391,880,308 2,391,880,308 100 % 1983-84 1,972,717,781 556,407,579 2,529,125,360 2,529, 125,360 100 % 1984-85 2,065,943,887 521,571,122 2,587,515,009 2,587,515,009 100 % 1985-86 2,360,281,120 506,721,475 2,867,002,595 2,867,002,595 100 % 1986-87 2,313,749,530 555,216,530 2,868,966,060 2,868,966,060 100 % 1987-88 2, 173,838,570 542,728, 170 2,716,566,740 2,716,566,740 100 % 1988-89 N/A N/A 2,736,778,860 2,736,778,860 100 % S2 PROPERTY TAX LEVIES AND COLLECTIONS TEN YEAR ANALYSIS RATIO OF TOTAL FISCAL MUNICIPAL TOTAL TAX COLLECTIONS TO YEAR LEVY COLLECTIONS (1) CURRENT TAX LEVY 1978-79 $12,556,568 $12,471,376 99.3 % 1979-80 13,616, 110 13,321,816 97.8 % 1980-81 14,956,830 14,824,506 99. 1 % 1981-82 17,394,052 16,936,427 97.4 % 1982-83 17,939,102 17,736,111 98.8 % 1983-84 19,213,753 18,778, 101 97.7 % 1984-85 20, 189,503 19,868, 145 98.4 % 1985-86 19,782,318 19,414,019 98. 1 % 1986-87 19,795,866 19,445,183 98.2 % 1987-88 18,744,311 18,332,534 (2) 97.8 % (1) Excludes Penalty and Interest (2) Total Collection through June 30, 1988 S3 SCHEDULE OF PROPERTY TAX RATES LAST TEN FISCAL YEARS LIABILITY CAPITAL FISCAL GENERAL DEBT INSURANCE PROJECTS TOTAL YEAR FUND SERVICE TRUST FUNDS TAX RATE 1978-79 $1.33 $0. 54 -- -- $1.87 1979-80 1.33 . 54 -- -- 1.87 1980-81 1. 33 . 54 -- -- 1.87 1981-82 . 79 .33 -- -- 1. 12 1982-83 . 51 .24 -- -- .75 1983-84 . 51 .25 -- -- .76 1984-85 . 51 .27 -- -- .78 1985-86 .4646 .2254 -- -- .69 1986-87 .4462 .2254 .0184 -- .69 1987-88 .4305 .23143 .0194 .00867 .69 1988-89 .2922 .2200 .0192 .00860 . 54 S4 CITY OF BEAUMONT FY 1989 AUTHORIZED PERSONNEL SUMMARY DEPARTMENT FY 1989 FY 1988* VARIANCE EXECUTIVE 44 44 0 LEGAL 9 9 0 CITY CLERK 19 19 0 FINANCE 79 79 0 COMMUNITY & ECONOMIC DEVELOPMENT 22 21 +1 PUBLIC SAFETY 93 94 -1 PUBLIC SAFETY - FIRE 224 224 0 POLICE 263 263 0 PUBLIC WORKS 213 221 -8 COMMUNITY SERVICES 88 87 +1 WATER UTILITIES 153 152 +1 TOTAL 1207 1213 -6 FUND FY 1989 FY 1988 FY 1987 GENERAL 918 923.5 920 WATER ' 153 152 147 SANITATION 46 52 53 CONVENTION FACILITIES -16 18 14 LANDFILL 18 18 17 FLEET 28 23 23 CENTRAL STORES 0 0 2 INSURANCE 5.5 5.5 4 W. I.C. 7 7 7 C.D.B.G. 13.5 13 14 FIRE TRAINING 2 1 1 TOTAL 1207 1213 1202 *Restated for comparability S5 THIS PAGE LEFT BLANK INTENTIONALLY m x rn n c m DEPARTMENTAL NARRATIVE EXECUTIVE The Executive Department consists of City Council , responsible for the establishment of policies, and the City Manager responsible for implementation of policy, administration of fiscal affairs, and communication to the community. The Executive Department will be even more committed in 1989 than in previous years to serving all citizens of the City of Beaumont. The Council has established a mission of innovative, courteous, efficient and convenient customer service to be delivered by every employee of the City. The "Citizen Friendly" mandate will impact the executive office with structural changes that will strengthen the capacity for enacting the resolution. A "quality and productivity" section, to be headed up by a new position, to be an assistant to the City Manager will be established. The position will be responsible for centralization of a citizen and employee "ombudsman" to monitor and train employees to meet the Council ' s mission statement of "Citizen Friendly". The office of Personnel Management will also be located in the Executive Department. In 1988, the Executive Department initiated and was responsible for the success of the following citizen-centered events: Beaumont Sesquicentennial celebration, the Ellisa, Riverblast 188, Concerts-on-the-Move, and Sunday in the Park. Economic Development projects included groundbreaking for the renovation of the Stedman Building, the Szafir Building to house the Texas Energy Museum and BCI Building, the completion of the Marina, Summit I1, and the initiation of the Revolving and Diversifinancing Loan programs. Citizen participation has been expanded in administrative matters in ad-hoc committees for water rate review. fleet management and procurement. A City Commission has been established to further the goals of the Sister City program. A delegation was received from Beppu last fall and a Beaumont delegation will be going to Beppu this fall . Other accomplishments include a successful negotiation of all in-lieu of tax contracts, a new telephone system, an automated refuse system and productivity gains from expansion of data process. Secondary goals to the implementation of "Citizen Friendly" program include the expansion of Riverfront Park, the completion of the Visitor' s Center and the War Memorial at Babe Didrikson Zaharias Park, and the renovation of the Tyrrell Historical Library. 1 DEPARTMENTAL EXPENDITURE SUMMARY EXECUTIVE AMENDED FY 1989 FY 1988 FY 1988 FY 1987 EXPENDITURE CATEGORY BUDGET ESTIMATE BUDGET ACTUAL PERSONNEL COSTS 1,602,220 1,295,200 1,300,390 1, 184,774 SUPPLIES 1,107,320 953,310 1,014,980 960,751 SERVICES 842,300 871,730 798,850 655,424 CAPITAL OUTLAY 3,268,000 2,616,700 2,619,720 9301969 OTHER EXPENDITURES 15,200 250 0 0 OPERATING EXPENDITURES 6,835,040 5,737, 190 5,733,940 3,731,918 TRANSFERS OUT 25,000 0 0 0 TOTAL USES 6,860,040 5,737,190 5,733,940 3,731,918 DIVISION SUMMARY AMENDED FY 1989 FY 1988 FY 1988 FY 1987 DIVISION TOTALS BUDGET ESTIMATE BUDGET ACTUAL CITY COUNCIL 327,150 311,900 311,650 301,395 CITY MANAGER 312,270 260,260 260,260 225,983 RESOURCE MANAGEMENT 0 566,660 562,160 168,610 OFFICE OF PERSONNEL MANAGEMENT 524,650 293,090 294,590 261,740 FLEET MANAGEMENT 2,224,570 2,131,080 2,131,080 1,868,761 COMMUNICATIONS 259,400 0 0 0 FLEET REPLACEMENT 3,212,000 2,174,200 2,174,200 905,429 TOTAL 6,860,040 5,737,190 5,733,940 3,731,918 2