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HomeMy WebLinkAboutPACKET SEPTEMBER 9 2003 �� M : . K, City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 912003 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1 &4/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving a contract for the purchase and installation of two (2)electric motors for use by the Water Utilities Division 2. JOINT PUBLIC HEARING: FY 2004 Proposed Budget and FY 2004 Proposed Capital Improvement Program(CIP) 3. PUBLIC HEARING: 2003 (FY2004) Proposed Tax Rate of$0.67 Consider setting and announcing the date of the City Council meeting at which the Council will vote on the tax rate 4. Consider authorizing the City Manager to execute a contract with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section.551.071 of the Government Code: Claim of Lora Jackson Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 September 9,2003 Consider approving a contract for the purchase and installation of two(2)electric motors for use by the Water Utilities Division City o f Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: September 9 , 2003 AGENDA MEMO DATE: August 27, 2003 REQUESTED ACTION: Council approval to award a bid for the purchase and installation of two (2) electric motors for use by the Water Utilities Division. RECOMMENDATION Administration recommends award of a bid for the purchase and installation of two (2) electric motors in the amount of$40,000 to Placo, Ltd. BACKGROUND The motors specified in the bid are replacements for two (2) of the three (3) total pumps in the Tyrrell Park sewer lift station. The lift station serves most of the city west of Interstate 10, and the southwest portion of the city, including Fannett Road, Walden Road, and the entertainment complex. The pumps in the station have capacities of 10,000, 15,000, and 20,000 gallons per minute, respectively. The two (2) motors being replaced are in the smaller pumps. They have been in service since 1976 and are in poor condition, requiring frequent maintenance and causing excessive pump down-time. Replacement of these motors will increase the lift station's efficiency and ongoing capacity. Bid notices were provided to seven (7) vendors, with Placo, Ltd. responding with the only bid. The motors carry a one (1) year parts and labor warranty. BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. PREVIOUS ACTION None. Purchase of Two (2)Electric Motors in the Tyrrell Park Sewer Lift Station August 27, 2003 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. z September 9,2003 JOINT PUBLIC HEARING: FY 2004 Proposed Budget and FY 2004 Proposed Capital Improvement Program.(CIP) Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: September 9, 2003 AGENDA MEMO DATE: September 3, 2003 REQUESTED ACTION: Hold Joint Public Hearing on FY 2004 Proposed Budget and FY 2004 Capital Improvement Program (CIP). RECOMMENDATION It is recommended that Council hold a joint public hearing as scheduled on the Proposed FY 2004 Budget submitted to Council on August 12, 2003 and the CIP which was originally submitted on May 13, 2003 and revised August 26, 2003. BACKGROUND The FY 2004 Proposed Budget was submitted to Council on August 12, 2003. A workshop was held August 19, 2003 with a PowerPoint slide presentation and included discussion of significant issues impacting the FY 2004 budget. The FY 2004 Capital Improvement Program was submitted to Council on May 13, 2003. A workshop was held August 26, 2003 with a PowerPoint slide presentation and included discussion of all current CIP projects. Adjustments to the CIP were made in accordance with Council consensus at the workshop. BUDGETARY IMPACT The proposed FY 2004 Budget appropriation for all funds, net of contingency, totals $153,673,900. Projects classified as current in the FY 2004 CIP total $32,412,000 and include $27,450,000 in Public Works Improvements and $4,962,000 in General Improvements. The total for planned projects in both categories is $69,960,000. Council Agenda Item Page 2 September 3, 2003 PREVIOUS ACTION As required by Article VI, Sections 2 and 4 of the City Charter, the FY 2004 Proposed Budget was submitted to Council on August 12, 2003 and as required by Sections 19 and 20 the FY 2004 CIP was submitted to Council on May 13, 2003. The notice of the public hearing on the Budget and CIP was published September 1, 2003. SUBSEQUENT ACTION The FY 2004 Budget and CIP must be adopted no later than September 27, 2003. The proposed date for adoption is September 23, 2003. RECOMMENDED BY City Manager and Finance Officer 3 September 9,2003 PUBLIC HEARING: 2003 (FY2004)Proposed Tax Rate of$0.67 Consider setting and announcing the date of the City Council meeting at which the Council will vote on the tax rate City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: September 9, 2003 AGENDA MEMO DATE: September 3, 2003 REQUESTED ACTION: Hold Public Hearing on the 2003 (FY 2004) Proposed Tax Rate of$0.67 and set and announce the date of the meeting at which the City Council will vote on the tax rate. RECOMMENDATION It is recommended that Council hold a public hearing as scheduled on the Proposed 2003 (FY 2004) tax rate of$0.67. In accordance with the Property Tax Code the Council must also set and announce the date of the meeting at which it will vote on the tax rate. The recommended date to adopt the tax rate is September 23, 2003. BACKGROUND Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rate. A Notice of Public Hearing of Tax Increase was published September 1, 2003 regarding the proposal to increase total tax revenue from properties on the tax roll by 4.67%. This increase is related to the appraised value, as there is no increase in the tax rate proposed. The percent change to the homeowner is dependent on their taxable value. BUDGETARY IMPACT Maintaining the current tax rate of$0.67 and applying a 97% collection rate will generate revenue of$14,608,000 and $12,579,000 respectively to the General and Debt Service Funds. The total rate of$0.67 is apportioned $0.36 to the General Fund and $0.31 toward Debt Service. PREVIOUS ACTION On August 12, 2003, City Council took a record vote to place the proposal to adopt a tax rate of$0.67 on the agenda of a future meeting. The motion passed and a public hearing was scheduled for September 9, 2003. Council Agenda Item Page 2 September 3, 2003 SUBSEQUENT ACTION The City Clerk will publish the required Notice to Vote on Tax Rate which will include the date, time and location of the meeting as well as the percentage increase in total revenues based on the rate established by Council at the end of the public hearing. As required by the Property Tax Code, the meeting to vote on the tax rate must take place no less than three days and no more than 14 days after the public hearing or the Notice to Vote on Tax Rate with revised date, time and location must be republished. The recommended date to adopt the tax rate is September 23, 2003. The FY 2004 Budget must be adopted before the vote on the tax rate. Both can be done at the same meeting as long as the budget is adopted first. RECOMMENDED BY City Manager and Finance Officer 4 September 9,2003 Consider authorizing the City Manager to execute a contract with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds 400AW City of Beaumont vw_ Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: September 9, 2003 AGENDA MEMO DATE: September 4, 2003 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute a contract agreement with Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds. RECOMMENDATION Administration recommends approval of a resolution authorizing the City Manager to execute a contract with the Texas Department of Transportation for the City to receive grant assistance from the State Public Transportation Fund. BACKGROUND The Public Works Department was recently notified that the City is eligible to receive $426,348 in grant assistance from the State Public Transportation Fund (PTF). In fiscal years 2002 and 2003 the City received$524,863, respectively. These funds will help pay up to 50% of the City's share of fiscal year 2004 operating expenses for the Beaumont Municipal Transit System. The amount of the grant is determined by a formula used in apportioning the PTF money among municipalities within a predetermined population range. A copy of the agreement is attached for Council's review. BUDGETARY IMPACT The funds help pay for 50% of the City's share of the FY2004 operating expenses for the Beaumont Municipal Transit System. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, City Engineer and Transportation Manager FY03PTF.eg 060403 V~ 1 L-2 I r City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 9,2003 1;30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Steven D. Johnson would be appointed as an alternate to the Planning Commission. The term would commence September 9, 2003 and expire September 8,2006. (Mayor Evelyn M. Lord) A) Authorize the City Manager to accept a Local Law Enforcement Block Grant from the U.S. Department of Justice in the amount of$177,621 and to provide a cash match of $19,736 B) Approve amending a resolution passed August 19, 2003, awarding RC-250 asphalts, oils and emulsions to Koch Materials Company and making the award to Bridges Asphalt C) Authorize the City Manager to execute the Form D-15-24A,the Utility Joint Use Agreement for the City of Beaumont Water Utilities Department on the FM 364 Major Drive Improvement Project A 11'Lq City of ]Beaumont .... Ut RM Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED: Tom Scofield, Chief of Police MEETING DATE: September 9, 2003 AGENDA MEMO DATE: September 3, 2003 REQUESTED ACTION: To authorize the City Manager to accept a Local Law Enforcement Block Grant from the U. S. Department of Justice in the amount of$177,621 and to provide a cash match of$19,736. RECOMMENDATION:To authorize the City Manager to accept a Local Law Enforcement Block Grant from the U. S. Department of Justice in the amount of$177,621 and to provide a cash match of$19,736. BACKGROUND:The City of Beaumont has received Local Law Enforcement Block Grant funding since 1998. This funding is crucial to provide funding for equipment, technology, supplies and personnel overtime for the police department. BUDGETARY IMPACT: A cash match in the of$19,736 is required. These funds will be taken from the Confiscated Goods account. PREVIOUS ACTION: None. SUBSEQUENT ACTION: None. RECOMMENDED BY: City Manager and the Chief of Police. RECOMMENDED MOTION:To authorize the City Manager to accept a Local Law Enforcement Grant from the U. S. Department of Justice in the amount of$177,621 and agree to provide a cash match in the amount of$19,736. B . f City of Beaumont ~ Council Agenda Item � - . - TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Lane Nichols, City Attorney MEETING DATE: September 9, 2003 AGENDA MEMO DATE: August 28, 2003 REQUESTED ACTION: Consider amending a resolution passed August 19, 2003, awarding RC-250 asphalts,oils and emulsions to Koch Materials Company and making the award to Bridges Asphalt RECOMMENDATION It is recommended that Resolution 03-176 passed August 19,2003,be amended to remove the award for RC-250 asphalts, oils and emulsions to Koch Materials and award the bid to the low bidder, Bridges Asphalt. BACKGROUND Because of an oversight,the resolution passed August 19,2003,awarding bids for various asphalts, oils and emulsions was made to Koch Materials for all such products when the lowest bid for the RC-250 product in the amount of$3.50 per gallon was Bridges Asphalt. The bids of Koch Materials which were accepted by Resolution 03-176 were at the following unit costs per gallon: SS-1 at $0.70; RS-2 at$0.70; AES-300 at $0.74; and AE-P at$0-85. BUDGETARYIMPACT None. PREVIOUS ACTION Passage of Resolution 03-176 on August 19, 2003. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, City Attorney, Central Services Director and Public Works Director. 7121 City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: September 9, 2003 AGENDA MEMO DATE: September 3, 2003 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to execute the Form D-15-24A, the Utility Joint Use Agreement for the City of Beaumont Water Utilities Department on the FM 364 Major Drive Improvement Project. RECOMMENDATION Administration recommends the City Manager be authorized to execute Form D-15-24A. BACKGROUND In order for the City of Beaumont to be reimbursed for the relocation of the water main along FM364/Major Drive, the TxDot Form D-15-24A must be executed by all parties involved. BUDGETARY IMPACT None. PREVIOUS ACTION On July 15, 2003,Beaumont City Council approved the execution of Form D-15-24PR,the Utility Joint Use Agreement for the City of Beaumont Water Utilities Department (Res. #03-146). Subsequent to the execution of that document, TxDOT has discontinued the use of the above named form, and requested the City submit Form D-15-24A. In order to be reimbursed for the relocation of the water main along FM364/Major Drive, this form must be submitted. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. \h2o,j oint-use-agreement-ib.wpd September 3,2003 Texas Department of Transportation Form D-15-24A Page 1 of 2 Rev. 12/91 Utility Joint Use Agreement (Non-Controlled Access Highway) Agreement No. U1-4023 THE STATE OF TEXAS } County JEFFERSON } Federal Project No. DPR 0057 (001) COUNTY OF .7RFFERsoN } CSJ No. 0786-01-064 ROW Account No. 9120-00-001 Highway No. FM 364 Limits FROM: HUMBLE ROAD TO: SH 124 WHEREAS,the State of Texas,hereinafter called the State, acting by and through the Texas Depart- ment of Transportation,proposes to make certain highway improvements on that section of the above- indicated highway; and WHEREAS,the CITY OF BEAUMONT ,herein- after called the Owner,proposes to retain,locate or relocate certain of its facilities and retain title to any property rights it may have on, along or across, and within or over such limits of the highway right of way As indicted on the plans attached to Standard Utility Agreement as executed by Owner on the 17 day of OCTOBER ,4*} 002,or on location sketches attached hereto except as provided herembelow; NOW,THEREFORE,it is hereby mutually agreed that joint usage for both highway and utility purposes will be made of the area within the highway right of way limits as such area is defined and to the extent indicated on the aforementioned plans or sketches. Where Owner by reason of ownership of an easement or fee title or otherwise under law has the right to alter,modify or add to facilities presently located within the area above described or construct additional facilities therein,such right is hereby retained,provided,however,if existing facilities are to be altered or modified or new facilities constructed within said area the Owner agrees to notify the Texas Department of Transportation prior thereto,to famish necessary sketches showing location,type of construction and methods to be used for protection of traffic,and if,in the ppinion of the Texas Department of Transportation,such alteration,modification or new construction will injure the highway or endanger the traveling public using said highway,the Texas Department of Transportation shall have the right,after receipt of such notice,to prescribe such regulations as necessary for the protection of the.highway facility and the traveling public using said highway;pro- vided further,however,that such"regulations shall not extend to the requiring of the placement of intended overhead lines underground or the routing of any lines outside of the area aof joint usage above described. In the event of an emergency,it being evident that immediate action is necessary for protection of the public and to mimrrae property damage and loss of investment,either party hereto may at their own responsibility and risk make necessary emergency repairs,notifying the other party hereto of this action as soon as is practical. Participation in actual costs incurred by the Owner for any future adjustment,removal or relocation of utility facilities required by highway construction shall be in accordance with and to the extent possible under applicable laws of the State of Texas. Except as expressly provided herein,(1)the Owner's rights of access to the through-traffic roadways and/or ramps shall be subject to the same rules and regulations as apply to the general,public;and(2)the Owner and the State,by execution of this agreement,do not. waive or relinquish any right which they may have under the law or Constitution,State or Federal. In the event the Owner fails to comply with the requirements as set out herein, the State may take such action as it deems appropriate to compel compliance. Texas Department of Transportation Form D-15-24A Page 2 of 2 Rev. 12/91 IN WITNESS WHEREOF, the parties hereto have affixed their signatures. Owner: CITY OF BEAUMONT EXECUTION RECOMMENDED: Utility Name By: KYLE HAYES District Engineer,Texas Department of Transportation Title: CITY MANAGER Date: THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating and/or carrying out the orders,established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By: Director of Right of Way Texas Department of Transportation Date: