Loading...
HomeMy WebLinkAboutPACKET JULY 01 2003 City of Beaurnont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 19 2003 1.30 P.M. AGENDA CALL TO ORDER Invocation Pledge Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items/Consent Agenda Consent Agenda GENERAL BUSINESS 1. Consider amending Section 26-13 of the Code of Ordinances to authorize the Public Works Director or his designee to implement reduced speed zones in and around areas of roadway construction within the City limits WORKSESSION Review proposed FY 2004 Transit Budget Review Articles VII - XVII of the City Charter COMMENTS Councilmernbers/City Manager comment on various matters Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Youth Rescue Mission 1930 Franklin Street Beaumont, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 July 1,2003 Consider amending Section 26-13 of the Code of Ordinances to authorize the Public Works Director or his designee to implement reduced speed zones in and around areas ofroadway construction within the City limits I ti.. Cit y of Beaumont 7ejj Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: July 1, 2003 AGENDA MEMO DATE: June 19, 2003 REQUESTED ACTION: Council consider amending Section 26-13 of the Code of Ordinances authorizing the Public Works Director or his designee to implement reduced speed zones in and around areas of roadway construction within the City limits. RECOMMENDATION It is recommended that Section 26-13 be amended to include the following: Replace the phrase "Director of Urban Transportation" with "Director of Pubic Works or his designee," and to further authorize the Director of Public Works or his designee..... (24) to establish "temporary" reduced speed zones, based on engineering and traffic investigations, along portions of roadways within the City that are under construction or repair. Such reduced speed zones will terminate upon completion of the roadway improvements. BACKGROUND Organizational changes within the Public Works Department have necessitated the change from Director of Urban Transportation to Public Works Director or his designee. A recent request from the Texas Department of Transportation has revealed the need to expand the authority of the Public Works Director to establish temporary speed zones. The repair or reconstruction of roadways within the City often create conditions that require motorists to reduce speeds to insure both their safety and the safety of construction workers. The reduced speed zones will only be used where acceptable traffic engineering practices deem them necessary. This reduced speed limit will terminate and the prior speed limit will be reimplemented immediately upon the removal or elimination of the conditions(s) that prompted installation. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, City Engineer and Transportation Manager. RECOMMENDED MOTION Approve/Deny amending Section 26-13 of the Code of Ordinances authorizing the Public Works Director or his designee to implement speed zones in and around areas of roadway construction within the City. SpdLmts06O3.wpd ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 26, SECTION 26-13 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT AUTHORIZING THE PUBLIC WORKS DIRECTOR OR HIS DESIGNEE TO IMPLEMENT SPEED ZONES IN AND AROUND AREAS OF ROADWAY CONSTRUCTION WITHIN THE CITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT Chapter 26 is hereby amended to remove the phrase "Director of Urban Transportation" and substitute with the phrase"Director of Public Works or his designee" in the first paragraph of Sec. 26-13. Additionally, Sec. 26-13 is amended to add a new subsection (24) to read as follows: Sec. 26-13 (24) to establish"temporary"reduced speed zones, based on engineering and traffic investigations, along portions of roadways within the City that are under construction or repair. Such reduced speed zones will terminate upon completion of the roadway improvements. Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 4. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of the City of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 1 st day of July, 2003. - Mayor Evelyn M. Lord - WORK SESSION * Review proposed FY 2004 Transit Budget * Review Articles VII - XVII of the City Charter CITY OF BEAUMONT ...... PUBLIC WORKS ' = ` INTEROFFICE MEMORANDUM June 25, 2003 TO: Kyle Hayes, City Manager FROM: Tom Warner, Public Works Director SUBJECT: PROPOSED FISCAL YEAR 2004 TRANSIT BUDGET COMMENT: The Transportation Division has completed a preliminary FY 2004 Budget for Beaumont Municipal Transit(BMT). Although the proposed operating budget of$3.4 million is the same as the FY 2003 budget, a potential reduction in federal and state funding may occur. This would have a significant impact on the FY 2004 budget. As of this date, the amount of federal and state funding BMT will receive has not been determined. A summary of the FY 2003 and proposed FY 2004 funding,by source,is provided below: Projected Actual Projected Funding Source FY 2003 * FY 2003 FY 2004 Fare Box $ 650,000 $ 540,000 $ 536,800 Federal 1,264,400 1,393,000 1,393,000 State 313,000 313,000 313,000 Local 1,237,300 1,127,700 1,145,000 Planning 15,000 15,000 15,000 Charter 6,200 6,200 6,200 Advertising 14,100 14,100 Total $3,500,000 $3,409,000 $3,409,000 * The Projected FY 2003 federal and state funding was based on amounts from previous years. The exact funding was not known until after the City's budget had been adopted. To: Kyle Hayes From: Tom Warner RE: Proposed FY 2004 Transit Budget June 23,2003 Page 2 of 4 The reduction in fare box revenue is contributed to the fare increase and the midday service reductions that occurred in November 2001. Current advertising revenue is generated by the bus "wraps." Existing contracts will expire at the end of the year and there has been no interest expressed for continuation or new wraps. In addition to the potential reduction in federal and state funding, a modification to the funding formula is currently under consideration by Congress. This funding allocation, identified as the High Intensity Transit Tier, would be established as a part of the Federal Transit Administration(FTA) formula program in the authorization bill being developed to replace TEA-21. The current FTA formula for small urbanized areas (serving populations between 50,000 and 200,000)only takes into consideration population and population density. The formula for larger jurisdictions (over 200,000)takes into consideration the level of transit service provided such as passengers per mile and passengers per hour. As a result, there are a number of communities that provide higher levels of service to more riders per capita than their larger counterparts and receive far fewer dollars simply because of their smaller overall populations. The High Intensity Transit Tier recognizes service levels as an important consideration in determining the amount of funding that a city should receive. Under the proposed funding formula, the City would receive an additional $320,000 of federal funding in FY 2004 increasing to$498,000 in FY 2009, if approved by Congress. It should be noted that the funding amounts were calculated based on 2001 ridership. The 2001 increase in fares and the service reductions resulted in a loss of approximately 296,000 riders. If the City was to obtain this additional funding in the amount projected, ridership would have to increase to approximately 2001 levels. A decision on the funding amounts that the City will receive for FY 2004 could occur as early as August 2003 or as late as next year. Even if the amounts were known in August 2003 that could be too late to incorporate them into the FY 2004 City budget process. Due to the uncertainty of the funding amounts, it is recommended that the following proposals be implemented to offset any reduction in funding. • Proposal One In November 2001 the number of buses on the street during the midday hours was reduced from twelve to nine. The impact of this service reduction was a loss in ridership of approximately 296,000. This loss in ridership was reflected in a reduction in fare box revenue. Recommendation One The estimated cost to resume midday service is $196,600 with an To: Kyle Hayes From: Tom Warner RE: Proposed FY 2004 Transit Budget June 23, 2003 Page 3 of 4 estimated increase in revenue of $222,300, based on the current fare structure. The implementation of this recommendation would result in a net revenue increase of $24,700. It is not known at this time if ridership can be increased to 2001 levels. However, if only 85 percent of the ridership lost returned to use BMT, this would result in a breakeven proposal. • Proposal Two The cost to provide a reliable and efficient transit system has continued to increase while federal and state funding has decreased. The only alternative to replace this loss in revenue is to raise fares. Prior to the November 2001 fare increase, the last fare increase occurred in 1997. Recommendation Two The following fare schedule is recommended to become effective October 1, 2003. Current Proposed Fare Tyne Fare Fare Adult $ 1.00 $ 1.25 Youth 0.50 0.75 Monthly Pass 30.00 40.00 STS 2.00 2.50 STS ( Fully NA 20.00 Allocated Cost)** Transfers Free 0.25 ** The City's interpretation of the Federal regulations allows a transit system to charge social service agencies the difference between the complementary STS fare and the full allocated cost of the trip. A local agency disagrees with this interpretation and the City has been unable to get a written opinion from the FTA. The difference between the fares is $17.50. This issue was previously considered during the FY 2002 Budget preparations. Enclosed is a memo explaining the issue in greater detail. The resumption of midday service and the implementation of the fare increase is anticipated to generate an additional revenue of$24,700 and$349,300, respectively. Of To: Kyle Hayes From: Tom Warner RE: Proposed FY 2004 Transit Budget June 23,2003 Page 4 of 4 the revenue generated from fare increases, $175,000 is from charging the fully allocated fare to social service agencies. It is anticipated that the revenue generated will be sufficient to offset the loss in federal and/or state revenue. However, if funding is reduced more than$370,000 service reductions such as elimination of late night service may have to be considered. _rc y Lr Z-r Tom Warner TW:sk CITY OF BEAUMONT ...... PUBLIC WORKS INTEROFFICE MEMORANDUM June 25, 2003 TO: Kyle Hayes, City Manager FROM: Tom Warner, Public Works Director SUBJECT: PROPOSED FISCAL YEAR 2004 TRANSIT BUDGET COMMENT: The Transportation Division has completed a preliminary FY 2004 Budget for Beaumont Municipal Transit(BMT). Although the proposed operating budget of$3.4 million is the same as the FY 2003 budget, a potential reduction in federal and state funding may occur. This would have a significant impact on the FY 2004 budget. As of this date, the amount of federal and state funding BMT will receive has not been determined. A summary of the FY 2003 and proposed FY 2004 funding,by source,is provided below: Projected Actual Projected Funding Source FY 2003 * FY 2003 FY 2004 Fare Box $ 650,000 $ 540,000 $ 536,800 Federal 1,264,400 1,393,000 1,393,000 State 313,000 313,000 313,000 Local 1,237,300 1,127,700 1,145,000 Planning 15,000 15,000 15,000 Charter 6,200 6,200 6,200 Advertising 14,100 14,100 Total $3,500,000 $3,409,000 $3,409,000 * The Projected FY 2003 federal and state funding was based on amounts from previous years. The exact funding was not known until after the City's budget had been adopted. To: Kyle Hayes From: Tom Warner RE: Proposed FY 2004 Transit Budget June 23, 2003 Page 2 of 4 The reduction in fare box revenue is contributed to the fare increase and the midday service reductions that occurred in November 2001. Current advertising revenue is generated by the bus "wraps." Existing contracts will expire at the end of the year and there has been no interest expressed for continuation or new wraps. In addition to the potential reduction in federal and state funding, a modification to the funding formula is currently under consideration by Congress. This funding allocation, identified as the High Intensity Transit Tier, would be established as a part of the Federal Transit Administration(FTA)formula program in the authorization bill being developed to replace TEA-21. The current FTA formula for small urbanized areas(serving populations between 50,000 and 200,000)only takes into consideration population and population density. The formula for larger jurisdictions(over 200,000)takes into consideration the level of transit service provided such as passengers per mile and passengers per hour. As a result, there are a number of communities that provide higher levels of service to more riders per capita than their larger counterparts and receive far fewer dollars simply because of their smaller overall populations. The High Intensity Transit Tier recognizes service levels as an important consideration in determining the amount of funding that a city should receive. Under the proposed funding formula, the City would receive an additional $320,000 of federal funding in FY 2004 increasing to$498,000 in FY 2009,if approved by Congress. It should be noted that the funding amounts were calculated based on 2001 ridership. The 2001 increase in fares and the service reductions resulted in a loss of approximately 296,000 riders. If the City was to obtain this additional funding in the amount projected, ridership would have to increase to approximately 2001 levels. A decision on the funding amounts that the City will receive for FY 2004 could occur as early as August 2003 or as late as next year. Even if the amounts were known in August 2003 that could be too late to incorporate them into the FY 2004 City budget process. Due to the uncertainty of the funding amounts, it is recommended that the following proposals be implemented to offset any reduction in funding. • Proposal One In November 2001 the number of buses on the street during the midday hours was reduced from twelve to nine. The impact of this service reduction was a loss in ridership of approximately 296,000. This loss in ridership was reflected in a reduction in fare box revenue. Recommendation One The estimated cost to resume midday service is $196,600 with an To: Kyle Hayes From: Tom Warner RE: Proposed FY 2004 Transit Budget June 23,2003 Page 3 of 4 estimated increase in revenue of $222,300, based on the current fare structure. The implementation of this recommendation would result in a net revenue increase of $24,700. It is not known at this time if ridership can be increased to 2001 levels. However, if only 85 percent of the ridership lost returned to use BMT, this would result in a breakeven proposal. • Proposal Two The cost to provide a reliable and efficient transit system has continued to increase while federal and state funding has decreased. The only alternative to replace this loss in revenue is to raise fares. Prior to the November 2001 fare increase, the last fare increase occurred in 1997. Recommendation Two The following fare schedule is recommended to become effective October 1, 2003. Current Proposed Fare Type Fare Fare Adult $ 1.00 $ 1.25 Youth 0.50 0.75 Monthly Pass 30.00 40.00 STS 2.00 2.50 STS ( Fully NA 20.00 Allocated Cost)** Transfers Free 0.25 ** The City's interpretation of the Federal regulations allows a transit system to charge social service agencies the difference between the complementary STS fare and the full allocated cost of the trip. A local agency disagrees with this interpretation and the City has been unable to get a written opinion from the FTA. The difference between the fares is $17.50. This issue was previously considered during the FY 2002 Budget preparations. Enclosed is a memo explaining the issue in greater detail. The resumption of midday service and the implementation of the fare increase is anticipated to generate an additional revenue of$24,700 and$349,300, respectively. Of To: Kyle Hayes From: Tom Warner RE: Proposed FY 2004 Transit Budget June 23, 2003 Page 4 of 4 the revenue generated from fare increases, $175,000 is from charging the fully allocated fare to social service agencies. It is anticipated that the revenue generated will be sufficient to offset the loss in federal and/or state revenue. However, if funding is reduced more than$370,000 service reductions such as elimination of late night service may have to be considered. Tom Warner TW:sk 1� CITY OF BEAUMONT PUBLIC WORKS INTEROFFICE MEMORANDUM � c October 24, 2001 TO: Stephen J. Bonczek, City Manager FROM: Tom Warner, Public Works Director SUBJECT: BEAUMONT MUNICIPAL TRANSIT COMMENTS The Fiscal Year 2002 Budget for Beaumont Municipal Transit (BMT) included fare increases for the fixed route system and Special Transit Service (STS). The fare increases also included a provision to charge social service agencies the difference between the complementary STS fare and the fully allocated cost of a trip for transporting clients to the social service agency. The cost difference between the complementary STS fare and the fully allocated cost is $13 per trip. During the October 23 City Council meeting, Mr. Gary Hidalgo with Spindletop MHMR addressed City Council concerning the cost impact to the agency for transporting their clients under the new fare structure. Currently, BMT transports nineteen(19) Spindletop MHMR clients to the agency on a regular basis. They have estimated the cost to the agency at $110,000. Also, Mr. Hidalgo questions the ability of the City to charge these costs to social service agencies based on his interpretation of the guidelines. Included in his presentation was- a reference to a section from the Federal Transit Administration (FTA) ADA Paratransit Handbook. The section of the FTA ADA Paratransit Handbook he referred to states: Informal referrals by human service agency staff should not,however, be treated the same as contract services. For example, a request for service might be made by an agency on behalf of an eligible rider with a cognitive or communication disability. In this case, the complementary paratransit service fare must be used. Based on this section of the handbook, Spindletop MHMR does not believe that they should be charged the difference between the complementary STS fare and the fully To: Stephen J. Bonczek From: Tom Warner RE: Beaumont Municipal Transit October 24,2001 Page 2 of 2 allocated cost of transporting their clients to the agency. We assume that they consider their relationship with BMT to be that of simply making "informal referrals." In order to use the STS system, eligible passengers either are on the advanced reservation list or must call in to have their trip scheduled. To be considered for the advanced reservation list, the destination of the STS passenger and the scheduled pickup time must be the same for a minimum of three (3) times a week. The federal regulations allow up to fifty (50) percent of the system capacity to be set aside for advanced reservations. The nineteen (19) MHMR clients currently using the STS service are on the advanced reservation list. Passengers who call in are scheduled based on a first come-first served basis. Although every effort is made to meet the pickup time requested, system use dictates when and if space is available. However, a passenger on the advanced reservation list is guaranteed that service will be available at the time requested. The rules and regulations concerning higher fares for social service agencies were published in the Federal Register on September 6, 1991. The FTA regulations state: (4) The entity may charge a fare higher than otherwise permitted by this paragraph to a social service agency or other organization for agency trips (i.e.. trips guaranteed to the organization). An opinion from the Legal Department was requested concerning the ability of the BMT to charge the higher fare to social service agencies. Based on the current operating procedures of placing the social service agency's clients on the advanced reservation list, BMT is guaranteeing trips to an organization, in this case Spindletop MHMR and may charge the higher fare. Representatives of the FTA were contacted regarding this matter and they have indicated no problem with the fee proposal. In short, some agency will subsidize thesc trips and we believe it is more properly the social service agency since they have significant assets allocated to transportation of their clients. I Tom Warner TW:sk City 0 Beaumont REGULAR MEETING GE THE CITY COUNCIL COUNCIL CHAMBERS JULY 1, 2003 Ia30 P.M. CONSENT AGENDA Approval of minutes ' Confirmation of committee appointments Marie Broussard would be reappointed to the Historical Landmark Commission. The current term would expire May 1, 2005. (Mayor Evelyn M. Lord) Ed Edson, III would be appointed to the Darks and Recreation.Advisory Committee. His term would commence July 1, 2003 and expire June 30, 2005. (Councilmember Lulu Smith) A) Approve a resolution to allow Hibernia Bank to release a security as collateral for City accounts and pledge an additional security to replace it B) Approve the payment of an invoice for aircraft repairs C) Authorize a release of weed liens against four properties D) Authorize the acceptance of a water line easement providing access for fire prevention services City of Beaumont u Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: July 1, 2003 AGENDA MEMO DATE: June 25, 2003 REQUESTED ACTION: Council consider a resolution to allow Hibernia National Bank to release the following security as collateral for City accounts which is held at the Federal Reserve Bank, effective June 24, 2003 and pledge an additional security to replace it. Cugp No. Description Face Value Market Value RELEASE: 31382LPL4 FNMA, 6.504%, Due 11/01/28 $1,000,000.00 $ 310,035.06 PLEDGE: 31371K4B4 FNMA, 5.00%, Due 04/01/13 $1,000,000.00 $ 980,990.57 RECOMMENDATION The administration requests approval of a resolution to pledge and release the above listed securities covering City deposits at Hibernia National Bank. BACKGROUND The City of Beaumont maintained uncollected ledger balances at Hibernia National Bank in the amount of$2,201,579.27 on June 24, 2003. After pledging and releasing the above securities, the market value of pledged collateral totals$5,247,087.04 and along with FDIC coverage is sufficient to collateralize current deposits as well as any deposits anticipated in the near future. BUDGETARYIMPACT None. PREVIOUS ACTION Council approved a release of collateral by Hibernia National Bank with a market value of $1,000,000.00 on April 2, 2002. SUBSEQUENT ACTION Subsequent Council action will be requested to pledge or release additional collateral when appropriate. RECOMMENDED BY Finance Officer and Treasurer. RECOMMENDED MOTION Approve/Deny resolution to allow Hibernia National Bank to pledge and release the following securities as collateral for City accounts which is held at the Federal Reserve Bank,effective June 24, 2003. Cusp No. Description Face Value Market Value RELEASE: 31382LPL4 FNMA, 6.504%, Due 11/01/28 $1,000,000.00 $ 310,035.06 PLEDGE: 31371K4B4 FNMA, 5.00°/x, Due 04/01/13 $1,000,000.00 $ 980,990.57 B City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: July 1, 2003 AGENDA MEMO DATE: June 26, 2003 REQUESTED ACTION: Council consider the payment of an invoice for aircraft repairs. RECOMMENDATION Administration recommends the payment of an invoice in the amount of$24,927.51 to Gafford Aero, Inc. of San Marcos, Texas. BACKGROUND The Police Department's 1979 Cessna 210 airplane was flown to Gafford Aero, Inc., located at the San Marcos Municipal Airport, in April for its required Federal Aviation Administration (FAA) annual inspection and maintenance overhaul. Gafford provided a preliminary estimate of the cost of labor and parts for items to be repaired or replaced prior to the required FAA annual inspection. Based on a partial dismantling of the plane, the repair estimate for parts and labor was$27,373.45. Prior to the commencement ofwork,Gafford required a partial payment of$13,686.73 which was made April 29, 2003. The engine and propeller were repaired to like new condition and routine maintenance was performed to Federal Aviation Administration(FAA) standards. The plane was scheduled to be picked up by City Staff on June 6 upon certification of the final test flight. The total cost of repairs was $38,614.24. On June 2,2003, a storm with winds in excess of 80 m.p.h. struck the San Marcos Municipal Airport destroying the City's plane. According to the City Attorney, it does not appear that either San Marcos Municipal Airport or Gafford Aero, Inc. has insurance coverage or legal responsibility for events beyond their control. The City is self insured and also does not purchase insurance coverage for aircraft losses. Payment- Gafford Aero,Inc. June 27, 2003 Page 2 The payment of the invoice is due as the work was completed prior to the plane's destruction. To offset some of this cost,the plane's engine,propeller, cylinder, and avionics have a salvage value of $35,000-$40,000. Bids were not required as the cost of repairs were unknown at the time plane was delivered to Gafford Aero. The extent ofrepairs could not be determined until the plane's engine was dismantled. State law exempts entities from competitive bidding requirements for unforseen damages to machinery. In addition,local aircraft mechanics,maintaining the plane since 1997,referred the Police Department to Gafford Aero due to the extensive repairs that the plane needed. The City obtained the aircraft in 1988 from the Federal Government. It has been used by the Police Department in various crime investigations and for travel to various schools and seminars. The plane will be disposed of according to the Federal guidelines for property disposal. The total value of the plane was $170,000. BUDGETARY IMPACT Funds are available in the Confiscated Goods Fund for this expenditure. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Chief of Police. RECOMMENDED ACTION Approve/Deny the payment of an invoice in the amount of$38,614.24 less a partial payment in the amount of$13,686.73 for a total of$24,927.51. City of Beaumont � c Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: July 1, 2003 AGENDA MEMO DATE: June 25, 2003 REQUESTED ACTION: Council consider a resolution authorizing a release of weed liens against four(4) properties described as: 1. D 19 T 9A 687 AC A Willians A CR FR, 4325 Magnolia 2. D 19 T 9A A Williams, 4296 Magnolia 3. Tract 9 4 42 100 AC D 19 A Williams 4. Lot 1 Block 1 Sun Acres Dir. Behind 1815 Parry RECOMMENDATION The administration requests approval of a resolution authorizing a release of weed liens against four (4)properties described above. BACKGROUND The properties described above currently have five(5)weed liens totaling$610.93 which represents $212.50 in principal and $398.43 in interest and fees. Dr. Adam Smith of the Greater Little Zion Church of God in Christ has requested that all charges be waived and that the liens which are dated 1979 through 1982 be released to provide an unencumbered title to the property. Debbie Rieley inherited these properties from her father William P. Terrell and plans to donate the properties to the church as she is unable to pay the liens or keep up the property. The church plans to clean up the property which will aid in the revitalization of the neighborhood. BUDGETARYIMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Finance Officer. RECOMMENDED MOTION Approve/Deny a resolution authorizing a release of weed liens against four(4)properties described as: 1. D 19 T 9A 687 AC A Willians A CR FR, 4325 Magnolia 2. D 19 T 9A A Williams, 4296 Magnolia 3. Tract 9 4 42 140 AC D 19 A Williams 4. Lot 1 Block 1 Sun Acres Dir. Behind 1815 Parry .cavED JUN 212003 m��L�L�rly Iftb m A'e iYelcorne You To Holiness! 51WAdev&(T U5 d (66� k (TWO s6z WJAy�. sntit�i•, 51wndelp TUOV CqeriaUSe. SM&k, sv, &UmIn"tzataw,Mss&&wt, June 20, 2003 Candy Daniels City of Beaumont Treasurer's Office P. O. Box 3827 Beaumont, TX 77704 Attention Candy Daniels, Greeting in the name of the Lord Jesus Christ. Praying that this communication will find all in God's care. We are submitting this communication, in an effort to resolve a matter linked between Property Owners and the City of Beaumont. Please find a reference listed below: Name Principle Interest Fees Total Legal Description Terrell William P $55.00 110.22 3.00 $168.22 D 19 T 9A 687 AC A WMS 4325 Magnolia Terrell W P $55.00 99.68 3.00 $157.68 D 19 T 9A A Williams 4296 Magnolia Terrell WM.Burroughs J $23.75 40.26 3.00 $67.01 Tract 9 4 42 100 AC D 19 A Williams Terrell Wm.P Burroughs $7835 133.27 6.00 $218.02 Lot 1 Block 1 SUN ACRES Dir.behind 1815 Parry We are simply requesting a "Forgiveness/void" of the above listed "Weed Liens & Abatement. " The current owners are prepared to submit and record a General Warranty Gift Deed for this property to be gifted to the Greater Little Zion Church of God in Christ. The forgiveness will result in a smoother transfer of this gift with no prior outstanding indebtedness. Our plans are apart of the needed components for future expansion surrounding our property. Our top priority will be the demolishing of the (Old Car Wash) structure at 4325 Magnolia Avenue (D19 T 9A) and the cleaning up of that property for current/future overflow parking. It is just a small revitalization effort in the best interest of our community. The absence of this non-operable "ill-social magnet" structure will potentially diminish unsafe environments for our parishioners, as it will potentially enhance the attitudes of surrounding residents. This improvement alone can and will upgrade the general neighborhood physical appearance. And we feel that this will contribute to a `positive image"throughout our neighborhood/community and city. QD 4296 Magnolia Avenue Beaumont,TX 77703 W(409)835-6564 El 5095 Ada Avenue Beaumont,TX.77708-4410 W(409)898-4464 In closing, we express our sincerest concerns for safety, improvement and a positive image for this general neighborhood. Thanks in advance for your sincerest consideration, help and support. Praying for the continued Divine Providence of the Almighty God. Respectfully submitted, Greater Little Zion Church of God in Christ Trustee Board Dr. Adam Smith, Founder&Pastor Enc: 4 cc: Beaumont City Council D Vow City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: July 1, 2003 AGENDA MEMO DATE: June 23, 2003 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a water line easement providing access for fire prevention services. RECOMMENDATION Magnolia Enterprise Partners, LTD. has agreed to convey a ten foot (10') wide water line easement to the City of Beaumont. The easement is described as being a 0.1545 acre tract out of the Wesley B. Dyches Survey, Abstract 17, and is located across Magnolia Enterprise's property at 10295 Eastex Freeway [previously Girl's Haven]. This easement will provide mandatory access for fire prevention services. Administration recommends acceptance of the easement. BACKGROUND The easement is to be used to provide exclusive access to the water lines and fire hydrants for the property named above. It would also allow for the construction, alteration, operation and maintenance of the said water lines and appurtenances. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the acceptance of a water line easement providing access for fire prevention services. fire_10295eastex-ib.wpd June 13,2003 SUBJECT 10' WATER LINE EASEMENT D v��z W BRGAD GAK 96 - - TRAM � 0.1545 ACRE OUT OF o Rsu„g� 69 > BYT WESLEY B. DYCHES SURVEY ABSTRACT 17 L•vIS DNST CLICK w SCOTT' o HURLEY N m (10295 EASTEX FREEWAY) 9 d EY O w G PINEY 64 a O a iyc D HIDDEN NOODE CRKVALLE w LEAS NT ST BEND GUESS 9 OWNER: MAGNOLIA ENTERPRISE _ JODY CHINN SF 9F PARTNERS, LTD. _ NCH NN INN F Q t �J r RI H RD O f �<; R )yJl 3 z z z z NG LC,CATI[IN MAP LEGEND N.T.S, ® SUBJECT PROPERTY I-I-I-I-I ° � + a 10' WATER x +�1 LINE EASEMENT 1 d J► 1 0,1545 ACRES VA it + +r+ 'J N,T,S EXHIBIT `BAs'