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MIN JUNE 10 2003 M I N U T E S - CITY OF BEAUMONT Lulu L. Smith, Mayor Pro Tam EVELYN M. LORD, MAYOR Nancy A. Beaulieu Andrew P. Cokinos CITY COUNCIL MEETING Becky Ames Bobbie J. Patterson June 10,2003 Audwin Samuel Lane Nichols, City Attorney Kyle Hayes, City Manager Susan Henderson, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on June 10, 2003, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentations, Recognition and Proclamations * Public Comment: Persons may speak on scheduled agenda items * Consent Agenda Mayor Pro Tern Ames called the meeting to order at 1:36 p.m. The invocation was said by James Blackwell, Pastor of South Park Baptist Church. Councilmember Cokinos led the Pledge of Allegiance. Roll call was made by Susan Henderson, City Clerk. Present at the meeting was Mayor Pro Tern Ames, Councilmembers Smith, Beaulieu, Cokinos, Samuel and Patterson.Also, present was Kyle Hayes, City Manager; Lane Nichols, City Attorney; Susan Henderson, City Clerk and Tina Broussard, Administrative Assistant. Mayor Lord was absent from the meeting as she was attending the 71St Annual Conference of Mayors in Denver, Colorado. Proclamations, Presentations and Recognitions • Mayor Pro Tern Ames announced special recognition Mayor Lord and the City of Beaumont's Small Business Loan Program received in the newly released 2nd Edition of Partner America Small Business Best Practices. Small Business Best Practices provides recognition of Mayors from across the country for city initiatives and programs who raise the visibility of small business. The program also honors those Mayors and cities that provide user-friendly information and resources to small businesses. This program recognizes outstanding programs that are successful in promoting small business development and to inspire other cities to reach out to their small business community thereby nurturing an entrepreneurial spirit. Most important, Mayor Lord and the City of Beaumont were recognized for its partnership with the Chamber of Commerce and Lamar University. Public Comment: Persons may speak on items listed on the Consent Agenda or on General Business Items No. 1 through No. 6. None CONSENT AGENDA * Approval of minutes - Minutes of June 3, 2003 * Confirmation of committee appointments - Resolution 03-118 Matt Hopson would be appointed to the Keep Beaumont Beautiful Commission. The term would commence June 10, 2003 and expire June 9, 2005. (Councilmember Nancy Beaulieu) Jolene Orgego would be reappointed to the Keep Beaumont Beautiful Commission. The current term will expire June 9, 2005. (Councilmember Nancy Beaulieu) A) Approve a resolution accepting maintenance of the street and storm sewer improvements in Willow Creek Country Club Estates Phase II, Section XC Subdivision - RESOLUTION No. 03-119 Councilmember Cokinos moved to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. AYES: MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. GENERAL BUSINESS 1. Consider approving a contract with Family Services of Southeast Texas to assist with renovations at its transitional housing facility. Family Services sought funding through federal agencies and various foundations to assist with renovations to its transitional housing facility. The facility is a safe haven for women and children who are victims of domestic violence. Beaumont City Council approved Resolution 02-106 on May 7, 2002 to provide$350,000.00 from its HOME funds provided Family Services secured the remaining funds necessary to complete this project. Minutes-June 10,2003 Page 3 Councilmember Patterson moved to approve RESOLUTION 03-120 AUTHORIZING THE CITY MANAGER TO EXECUTE ACONTRACT WITH FAMILY SERVICES OF SOUTHEAST TEXAS IN THE AMOUNT OF$350,000.00 FROM 2002 HOME FUNDS,TO ASSIST WITH RENOVATIONS AT ITS TRANSITIONAL HOUSING FACILITY. Councilmember Smith seconded the motion. AYES: MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. 2. Consider approving amendments to a contract with Beaumont Community Housing Development Organization (BCHDO). The Beaumont Community Housing Development Organization received an allocation in the amount of$200,000.00 for the construction of three new rental homes at 740 and 760 Prairie. The overall construction costs have increased by$20,000.00 because of increases in material cost and new code requirements. City Council awarded a contract to BCHDO in the amount of $200,000.00 from the 2001 HOME CHDO Reserve funds for the construction of three (3) new rental homes at the above addresses. Federal regulations mandate that rental property remain as such for a 20-year period. By amending the current contract to designate these homes as lease purchase properties will insure the homes are rental property for no more than 36 months. At the end of this period the property must be conveyed to the lessee or to another low/moderate income home buyer. Administration recommended approval to Council. Councilmember Beaulieu moved to approve RESOLUTION 03-121 APPROVING A REQUEST TO AMEND A CONTRACT WITH THE BEAUMONT COMMUNITY HOUSING DEVELOPMENT ORGA NIZATION (BCHDO) IN THE AMOUNT OF $200,000.00 FOR THE DEVELOPMENT OF RENTAL PROPERTY TO REFLECT THE HOMES AS LEASE-PURCHASE PROPERTIES, AND TO ALLOCATE AN ADDITIONAL $20,000.00 FROM THE 2001 HOME CHDO RESERVE FUNDS, IN ORDER TO COVER INCREASED COSTS FOR MATERIALS AND CODE REQUIREMENTS. Councilmember Smith seconded the motion. AYES: MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. 3. Consider approving a contract with the Beaumont Community Housing Development Organization (BCHDO) for the construction of three new homes. Minutes-June 10,2003 Page 4 Administration recommended approval as the City has a contractual relationship with the Beaumont Community Housing Development Organization (BCHDO) for new housing construction in targeted neighborhoods and to provide home buyer assistance to low/moderate income families participating in the City's Affordable Housing Program. Councilmember Smith moved to approve RESOLUTION 03-122 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE BEAUMONT COMMUNITY HOUSING DEVELOPMENT ORGANIZATION (BCHDO) IN THE AMOUNT OF $152,000.00 FOR THE CONSTRUCTION OF 3 NEW SCATTERED SITE HOMES FROM THE 2001 HOME CHDO RESERVE FUNDS. Councilmember Cokinos seconded the motion. AYES: MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. 4. Consider approving a license agreement with Crockett Street Development, Ltd. COUNCILMEMBER PATTERSON ASKED THAT COUNCIL DEFER THIS AGENDA ITEM FOR A PERIOD OF TWO WEEKS THAT MORE INFORMATION MAY BE OBTAINED FOR EACH COUNCILMEMBER TO REVIEW. THE REST OF COUNCIL AGREED TO DEFER THIS ITEM AND CALLED FOR A WORKSHOP TO BE HELD WITHIN TWO(2)WEEKS. 5. Consider approving a change order to the Water Line Replacement of Small Diameter Mains Contract-Ill. Administration recommended approval of increasing the Water Line Replacement of Small Diameter Mains Contract-III by $108,135.00to furnish and install 2,700 linear feet of 12- inch PVC pipe on Folsom from Crow Road to West Lucas. Kinsel Industries, Inc. was awarded a contract by Council in the amount of$478,005.00 on August 20, 2002 to repair these severely deteriorated water lines. Funding is available in the Water Utilities Capital Improvement Funds. Councilmember Cokinos moved to approve RESOLUTION 03-123 AUTHORIZING THE CITY MANAGER TO INCREASE THE TOTAL AMOUNT OF WATER LINE REPLACEMENT OF SMALL DIAMETER MAINS CONTRACT-III FOR"EXTRA WORK." Councilmember Smith seconded the motion. AYES: MAYOR PRO TEM AMES, COUNCILMEMBERS SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. Minutes-June 10,2003 Page 5 6. Consider approving a request for a historic preservation loan for the property located at 2401 Liberty (Oaks Historic District). The Historic Landmark Commission voted on May 19, 2003 8:0 to approve a historic preservation loan request made by the property owner Kara Holloway in the amount of $14,300.00. The request was to renovate the residence located at 2401 Liberty Street. The loan will come from the Historic Preservation Revolving Loan Fund which consists of CDBG dollars. The rate of repayment is calculated at $238.00 per month for 60 months. Administration recommended approval. Councilmember Smith moved to approve RESOLUTION 03-124 APPROVING A REQUEST FOR A HISTORIC PRESERVATION LOAN REQUEST IN THE AMOUNT OF $14,300.00 FOR THE PROPERTY LOCATED AT 2401 LIBERTY STREET. Councilmember Cokinos seconded the motion. AYES: MAYOR PRO TEM AMES, COUNCILMEMBER SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. PUBLIC HEARING City Manager Kyle Hayes requested City Council to conduct a Public Hearing to receive comments on a proposal to reallocate funds in the amount of$15,000.00 from the 1999 Consolidated Block Grant Program to Gateway Senior Housing, Ltd., to reallocate said funds,and authorize the City Manager to execute a contract with Gateway Senior Housing, Ltd. for the construction of affordable senior housing within a neighborhood targeted for revitalization. Mayor Pro Tern Ames convened City Council meeting and announced a Public Hearing open at 1:50 p.m. No public comments were received. Mayor Pro Tern Ames closed the Public Hearing at 1:51 p.m. and reconvened City Council meeting. GENERAL BUSINESS resumed 7. Consider approving the reallocation of$15,000.00 from the 1999 Consolidated Block Grant Program to Gateway Senior Housing, Ltd. and authorize the City Manager to execute a contract with Gateway Senior Housing, Ltd. Councilmember Patterson moved to approve RESOLUTION 03-125APPROVINGAREQUEST ON A PROPOSAL TO REALLOCATE FUNDS FROM THE 1999 CONSOLIDATED BLOCK GRANT PROGRAM, AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH GATEWAY SENIOR HOUSING, LTD., IN THE AMOUNT OF $15,000.00. Councilmember Beaulieu seconded the motion. Minutes - June 10,2003 Page 6 AYES: MAYOR PRO TEM AMES, COUNCILMEMBER SMITH, BEAULIEU, COKINOS, SAMUEL AND PATTERSON NAYS: NONE MOTION PASSED. COUNCILMEMBER COMMENTS: COUNCILMEMBER PATTERSON announced a `Neighbors in the Park' event to be held on Sunday, June 15, 2003 from 3:00 p.m. until 5:00 p.m. in Sprott Park. She also announced that from 5:00 p.m. until 9:00 p.m. a 'Concert in the Park' would be given by the Jazz Innovators and Big Red and the Zydeco Playmakers. She invited the public to attend both events. Councilmember Patterson also stated she attended the Business Opportunity Symposium Seminar (BOSS) Trade Summit held in Port Arthur the week ending June 8, 2003. Councilmember Patterson commended those persons who organized the first Summit of its kind in Port Arthur, especially Barbara Burton, President of BOSS and the Economic Development Committee and the Port Arthur City Council. COUNCILMEMBER SAMUEL announced that Councilmember Patterson received the Business and Political Achievement Award at the BOSS Summit for her work in the community. COUNCILMEMBER COKINOS - NONE COUNCILMEMBER BEAULIEU congratulated Councilmember Patterson for the award received at the BOSS Summit. She also congratulated Mayor Lord and the City of Beaumont for the recognition received in the Mayor's Conference in Denver, Colorado. COUNCILMEMBER SMITH congratulated Councilmember Patterson for the award she received. She too congratulated Mayor Lord and the City of Beaumont's Small Business Loan Program staff for the recognition received at the Mayor's Conference in Denver, Colorado. She also commended those business who have succeeded after receiving funding from the Small Business Loan Fund. Councilmember Smith also extended appreciation to Gene Arnold, Chairman of the Small Business Development Center for his work and help afforded to the City. MAYOR PRO TEM AMES congratulated Councilmember Patterson for the award she received at the BOSS Summit. CITY MANAGER KYLEs HAYES also congratulated Councilmember Patterson. CITY ATTORNEY LANE NICHOLS congratulated Councilmember Patterson for the award she received. Minutes - June 10, 2003 Page 7 Public Comments (Persons are limited to three minutes) Valerie Kelley 2405 Louisiana Beaumont, TX Mrs. Kelley addressed Council about the homeless who are currently living on the grounds of Ida Reed Park. Mrs. Kelley stated she has lived across the street from the Park for the past 25 years . She told Council that three (3) people have been living there for a total of five (5)weeks,while others have made the park their haven for most of the day. She also stated that repeated attempts to have the police move the homeless from the grounds have not been successful. Mrs. Kelley asked Council to tell her what could be done about this problem. ** **Note: Mayor Pro Tern Ames told Mrs. Kelley that a Councilmember would speak with her after the meeting was adjourned. Godfrey Leggett 185 Marceline Beaumont, TX Mr. Leggett told Council he agreed with closing the Crockett Street Entertainment District. He also stated he could not agree with what he felt were unauthorized street closings at the Caldwood entrance and where the City placed a traffic island on Mistletoe. He told Council that these two streets should be accessible to all citizens of Beaumont. Mr. Leggett also asked City Council to review possibilities to open paths that would relieve the traffic congestion at Tinsel Town, especially on the weekends. Audio and video tapes are available upon request in the City Clerk's Office. There being no further business, the meeting adjourned at 3:05 p.m. f �. A\A1 -� I Mayor Ev yn Lord I njk�', Susan Henderson, City Clerk