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MIN APRIL 08 2003 M I N U T E S - CITY OF BEAUMONT Lulu L.Smith, Mayor Pro Tern EVELYN M. LORD, MAYOR Guy N. Goodson Andrew P. Cokinos CITY COUNCIL MEETING Becky Ames Bobbie J. Patterson April 8,2003 Audwin Samuel Lane Nichols, City Attorney Kyle Hayes, City Manager Susan Henderson, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on April 8,2003, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items * Consent Agenda Mayor Evelyn Lord called the meeting to order at 1:30 p.m. City Manager Kyle Hayes led the invocation. Bobbie Patterson led the Pledge of Allegiance. Roll call was made by Susan Henderson, City Clerk. Present at the meeting were: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson, Cokinos, Ames, Samuel and Patterson. Also present was Kyle Hayes, City Manager; Tyrone Cooper, Assistant City Attorney; Susan Henderson, City Clerk. Proclamations, Presentations and Recognitions * Mayor ProTem Lulu Smith read a Proclamation recognizing April 7, 2003 through April 11, 2003 as National Public Health Week. Ingrid Holmes, City of Beaumont's Public Health Director, and other employees from the Health Department received the Proclamation. * Councilmember Becky Ames read a Proclamation recognizing April 2003 as Texas National Fair Housing Month. Janett Blunt, Interim Housing and Grants Coordinator for the City of Beaumont, received the Proclamation. * Mayor Evelyn Lord read a Proclamation recognizing the month of April 2003 as Racial Justice Awareness Month. Dora Nisby received the Proclamation. * Councilmember Guy Goodson read a Proclamation recognizing April 8, 2003 as Coach Jim Gilligan Day. Coach Jim Gilligan and his wife, LaVerne Gilligan, received the Proclamation. Public Comment: Persons may speak on scheduled General Business Agenda Items 1-5 or on the Consent Agenda. CONSENT AGENDA * Approval of minutes - Minutes of April 1, 2003 * Confirmation of committee appointments - Resolution 03-060 Leonard Clifton would be reappointed as Vice-Chairman of the Convention and Tourism Advisory Committee. The current term would expire April 7,2004. (Mayor Evelyn M. Lord) A) Approve a resolution supporting the United States military troops and theirfamilies - Resolution 03-070 B) Approve the waiver of penalties and interest on three tax accounts-Resolution 03- 71 Councilmember Cokinos moved to approve the Consent Agenda. Councilmember Goodson seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH, COUNCILMEMBERS GOODSON, COKINOS,AMES, SAMUEL AND PATTERSON NAYS: NONE GENERAL BUSINESS 1. Consider amending Section 25-23 of the Code of Ordinances relating to speed limits on Concord Road, MLK Parkway and Gulf Street. Mayor Pro Tern Smith moved to approve Ordinance 03-027 ENTITLED AN ORDINANCE AMENDING CHAPTER 26,SECTION 26-23 OF THE CODE OF ORDINANCES OF THE CITYOF BEAUMONT TO ESTABLISH MAXIMUM SPEEDS IN CERTAIN ZONES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY . Council member Ames seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH, COUNCILMEMBERS GOODSON, COKINOS,AMES, SAMUEL AND PATTERSON NAYS: NONE Minutes-April 8,2003 Page 2 2. Consider approving an agreement with the Burlington Northern and Santa Fe Railway (BNSF) and the Texas Department of Transportation (TxDOT) to permanently close railroad crossings on Long Street at Oakland, Center, Forrest and Stephenson Streets. Councilmember Samuel moved to approve RESOLUTION 03-073 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BURLINGTON NORTHERN AND SANTA FE RAILWAY (BNSF)AND THE TEXAS DEPARTMENT OF TRANSPORTATION(TXDOT)TO PERMANENTLY CLOSE RAILROAD CROSSINGS ON LONG STREET AT OAKLAND, CENTER, FORREST AND STEPHENSON STREETS. Councilmember Ames seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH, COUNCILMEMBERS GOODSON, COKINOS,AMES, SAMUEL AND PATTERSON NAYS: NONE 3. Consider approving the renewal of a lease agreement with the Beaumont Art League. Councilmember Cokinos moved to approve RESOLUTION 03-074 AUTHORIZING THE CITY MANAGER TO EXECUTE THE RENEWAL OF A LEASE AGREEMENT FOR THE BEAUMONT ART LEAGUE TO UTILIZE SPACE AT FAIR PARK, FOR A FIVE-YEAR TERM COMMENCING ON APRIL 1, 2003 AND ENDING ON MARCH 31, 2008. Mayor Pro Tern Smith seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH COUNCILMEMBERS GOODSON, COKINOS,AMES, SAMUEL AND PATTERSON NAYS: NONE 4. Consider accepting the Athletic Complex Post-Tension Concrete Tennis Court Resurfacing Project, approving a change order and authorizing final payment. Mayor Pro Tern Smith moved to approve RESOLUTION 03-075 ACCEPTING THE ATHLETIC COMPLEX POST-TENSION CONCRETE TENNIS COURT RESURFACING PROJECT,APPROVE CHANGE ORDER No. 1 IN THE AMOUNT OF$8292.00 AND AUTHORIZE FINAL PAYMENT IN THE AMOUNT OF $44,892.000 To TRANS TEXAS TENNIS,INC. Council member Goodson seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH, COUNCILMEMBERS GOODSON, COKINOS,AMES, SAMUEL AND PATTERSON NAYS: NONE Minutes-April 8,2003 Page 3 5. Consider approving a change order to the Lawson's Pump Station contract. Councilmember Cokinos moved to approve RESOLUTION 03-076 AUTHORIZING THE CITY MANAGERTO INCREASETHE PHASE I IMPROVEMENTS LAWSON'S PUMP STATION MODIFICATIONS AMOUNT FOR "EXTRA WORK." Mayor Pro Tern Smith seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH, COUNCILMEMBERS GOODSON, COKINOS,AMES,SAMUEL AND PATTERSON NAYS: NONE WORK SESSION Administration recommended that Council conduct a workshop to review the 2003 Public Services/Public Facilities&Improvements and Emergency Shelter Grant applications along with Administration and CDAC recommendations,and make allocations on the 2003 Action Plan, thereby adopting the Final 2003 Action Plan of the Consolidated Block Grant Program. JANETT BLUNT PROVIDED COUNCIL WITH A BRIEF OVERVIEW OF THE NUMBER OF APPLICATIONS RECEIVED FOR EACH CATEGORY OF THE CONSOLIDATED BLOCK GRANT PROGRAM. MS.BLUNT ALSO HIGHLIGHTED ALLOCATED FUND RECOMMENDATIONS MADE BY THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE. 6. Consider allocations relating to the 2003 Public Services/Public Facilities& Improvements and Emergency Shelter Grant requests. Councilmember Samuel moved to postpone finalizing allocations on the Public Services/Public Facilities& Improvements and the Emergency Shelter Grant line items of the 2003 Action Plan and adopting the Final 2003 Action Plan of the Consolidated Block Grant Program for one week. Councilmember Patterson seconded the motion. MOTION PASSED. AYES: MAYOR LORD, MAYOR PRO TEM SMITH, COUNCILMEMBERS GOODSON, COKINOS,AMES, SAMUEL AND PATTERSON NAYS: NONE Minutes-April 8,2003 Page 4 EXECUTIVE SESSION Mayor Lord announced that immediately following regular Council Meeting Council members would reconvene for Executive Session to consider the following matters: • Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Herbert Howard Councilmembers comment on various matters Mayor Pro Tem Smith - None Councilmember Goodson - None Councilmember Cokinos - None Councilmember Ames - None Councilmember Samuel announced a meeting would be held for all Ward III Neighborhood Associations on April 24, 2003 at 6:00 p.m. at the Elmo Willard Library. Councilmember Samuel announced a Public Hearing would be held to receive comments on Correctional Services, Inc. on April 23, 2003 at the Holiday Inn. He also announced a dedication service would be held for the new Chariton Pollard Park on April 25,2003 at 11:00 a.m. at the new park site. Councilmember Patterson - None Mayor Evelyn Lord said she and Mayor Pro Tern Smith attended a Camp Fire Event for Absolutely Incredible Kids where young people from various schools and organizations were honored. Mayor Lord stated that plans were underway for the City's annual Fourth of July Celebration. She asked City Manager Kyle Hayes to see if bus service could be arranged for the event providing an opportunity for more citizens to attend the event. Mayor Lord also asked the Parks and Recreation staff to see about planting bluebells in the Welcome to Beaumont Delia Harrington Park in commemorating Delia Harrington. City Manager Kyle Hayes - None City Attorney Tyrone Cooper - None Minutes-April 8,2003 Page 5 Public Comments (Persons are limited to three minutes) LeRoy Lewis 7866 Gladys Beaumont, TX Mr. Lewis thanked Reverend Blackwell, Pastor of South Park Baptist Church, and the members for their community outreach services. Mr. Lewis also reported a utility pole problem at the corner of 11th and College Street. Mr. Lewis reported he observed wheelchair bound citizens, who resided at Baton Arms Complex riding wheelchairs in the middle of the street because there is no side walk on Westridge Street. Kim Chretian, Director of the Melton YMCA Beaumont, TX Mrs. Chretian thanked Council for support given to the Melton YMCA in the past. Dora Nisby 4520 Corley Beaumont, TX Mrs. Nisby thanked Council for acknowledging the work performed by the members of the Community Development Advisory Committee. Audio tapes are available upon request in the City Clerk's Office. There being no further business, the meeting adjourned at 2:35 p.m. Mayor Evelyrilord jum,4 �, Susan Hend rson, City Clerk Minutes-April 8,2003 Page 6