HomeMy WebLinkAboutPACKET APRIL 15 2003 City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 15, 2003 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-3/Consent
Agenda
Consent Agenda
GENERAL BUSINESS
1. Consider amending Ordinance No. 02-056 relating to the structure located at 1177
Caldwell
2. Consider approving the purchase of two dump trucks for use in the Streets and
Drainage Division
3. Consider approving a contract for grounds maintenance of M.L.K. Parkway
WORKSESSION
Review the 2003 Public Services/Public Facilities & Improvements and Emergency Shelter
Grant applications along with Administration and CDAC recommendations
4. Consider allocations relating to the 2003 Public Services/Public Facilities &
Improvements and Emergency Shelter Grant requests
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
'k Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Youth Rescue Mission
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting.
1
April 15,2003
Consider amending Ordinance No. 02-056 relating to the structure located at 1177 Caldwell
City of Beaumont
K.•� Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: John Labrie, Clean Community Department Director
MEETING DATE: April 15, 2003
AGENDA MEMO DATE: April 08, 2003
REQUESTED ACTION: Consider an ordinance amending Ordinance No. 02-056
relating to the structure located at 1177 Caldwell.
RECOP UgENDATION
At the request of Councilperson Audwin Samuel, Administration recommends that the
condemnation order for the structure located at 1177 Caldwell be reconsidered by Council to allow
the property owner to rehabilitate it.
BACKGROUND
This structure was brought before City Council on July 30, 2002 with staff's recommendation of
a raze or repair order. The property owner, Mr. Dwight Edwin Corbin, lives in Missouri City,
Texas but indicated he desired to rehabilitate the structure. On August 18, 2002, he enrolled into
a work program agreement. On November 27, 2003, three days before work program ended, he
tried to buy his repair permit to begin work. The permit was denied because he did not comply
with City Council's order of July 30, 2002.
BUDGETARY IMPACT
City may incur the cost of demolition if the structure is not rehabilitated.
PREVIOUS ACTION
The Administration recommended and Council approved a raze or repair order for this structure
on July 30, 2002.
v
SUBSEQUENT ACTION
If Council grants a time period for rehabilitation, staff will enroll the owner in a new work
program and monitor the progress of work. If the structure is not brought up to code or
substantial progress is not made within the specified time period, the structure will be demolished
without any further notification to property owner or Council action.
RECOMMENDED BY
City Manager and Clean Community Department Director at the request of Councilperson Audwin
Samuel..
RECOMMENDED MOTION
Approve/Deny the amendment of Ordinance 02-056 to allow the property owner to enter a work
program to rehabilitate 1177 Caldwell.
INTER-OFFICE MEMORANDUM
CITY OF BEAUMONT, TEXAS
DATE: April 8, 2003
TO: John Labrie, Clean Community Department Director
FROM: Pamela Loiacano, Demolition Field Supervisor
SUBJECT: 1177 Caldwell
COMl4ENT:
♦ The structure was tagged on 09/24/01 as a dangerous structure.
♦ Certified notice was issued to the property owner, Dwight Edwin Corbin, on 09/26/01
♦ Certified notice was received and signed for on 09-:''9/01-
♦ Second certified notice was issued to property owner on 08/08/02 indicating structure
was to be presented before City Council on 07/30/02.
♦ Certified letter was returned unclaimed.
♦ Published in Beaumont Enterprise 07/17/02 and 07/24/02.
♦ Appeared before City Council on 07/30/02 for a recommendation of a raze or repair
order.
♦ Certified notice was mailed to property owner informing him of Council's raze or
repair order.
♦ Certified notice was received and signed for on 08/03/02
♦ Mr. Corbin enrolled in work repair program on 08/18/02 by fax from Houston, Texas.
Work Program abatement date was 11/30/02 per City Council's order.
♦ On 11/27/02, a telephone call was received from Building Codes saying that a repair
permit was trying to be bought for this address. Staff informed Building Codes that the
work program was ending within three days and that the property owner would have
to speak with the demolition supervisor. Mr. Corbin never did call back to speak with
the demolition supervisor.
♦ On 12/04/02 a certified notice was issued to Mr. Corbin indicating that the structure
had not been complied with orders from City Council and was now condemned.
♦ Notice came back unclaimed with three attempts by the postal service.
Since September 24, 2001, there have been numerous complaints from neighbors
complaining of the condition of the structure and also of termite problems. In March Mr. Corbin
called to state that he was again wanting to make repairs to the structure at 1177 Caldwell.
SUBSTANDARD BUILDING INSPECT t0N REPORT
CLEAN COMMUNITY
CITY OF BEAUMONT 30.
DATE REQUESTED July , 2002 WARD 3
ADDRESS OF INSPECTION 1177 Caldwell
ACCOUNT NO. 46650-50100-5 CENSUS TRACT 9
OWNER Dwight Edwin Corbin
ADDRESS 1719 Willow Mill Dr CITY/STATE Missouri City, Tx. 77489-2118
LEGAL DESCRIPTION APPRAISAL VALUE
Lot or Plat C 1/s3 LS 16 Land Value 1240
Block or Tract B 58 Improvement Value 16230
Addition/Survey North Total Value 17470
A. Fifty(50)percent deterioration of non-supporting members? YES X NO
B. Thirty-three(33)percent deterioration of supporting members? YES X NO
C. Fire damaged? YES NO X
D. Enrolled in Work Repair Program? YES NO X
E. Initial Inspection Date September 24 2001
. ':
U.
..
MAJOR CODE VIOLATIONS: This structure's roof is deteriorated and a new shingles will be needed. The
rafters and fascia boards are rotten and will need to be replaced There is water damage to the interior due
to the leaking roof The front side steps are damaged All damaged or rotten windows and window sills will
need to be replaced There is termite damage to the structure Some of the exterior siding is damaged and
missing The foundation has a rotten sill and is sagging The interior flooring, ceilings and walls are damaged
and will need repair. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all
damaged plumbing and plumbing fixtures will need to be replaced Staff is recommending a raze or repair
order for this structure.
SEE ATTACHED PHOTOS
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING ORDINANCE NO.
02-056 TO REMOVE THE STRUCTURE LOCATED AT 1177
CALDWELL FROM SECTIONS 1 AND 3 AND ORDER THAT
THE OWNER OF THE STRUCTURE AT 1177 CALDWELL BE
ALLOWED TO ENTER INTO A WORK PROGRAM TO
REHABILITATE THE PROPERTY; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Ordinance 02-056 be and the same is hereby amended to amend Sections 1
and 3 to remove 1177 Caldwell.
Section 2.
In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont,
Section 10-2 and 14-52 of the Code of Ordinances of Beaumont,Texas and Section 103.4
of the Standard Building Code, it is hereby ordered that the owner of the building located
at 1177 Caldwell immediately enter into a work program and either demolish or repair
such structure within days of the effective date of this ordinance. If the
owner fails or refuses to repair or demolish the structure within the time limit set herein,the
City is authorized to demolish the structure without further Council action.
Section 3.
That if any section,subsection,sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That any person who violated any provision of this ordinance shall, upon conviction, be
punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of April,
2003.
Mayor Evelyn M. Lord -
r'
1 ; _
ter
:t q
y ,
.ate qx
y_
• ,,s..: . - LL,'.._- ,._' _;�. 'vim - � �V.
IN
h
w
I
P'"a
r, n.
TT
1 {
t
"
Rdl �
I
p
m ,
r r,
r ' I
. x
I 1
i� pp
P h 1
} I
� k
, k
�a v
1f�F
11 roll
Ox
IWlltl
x
4 4
0
r,
i
' N
X��ilpa�xvw4 '��I
,q h
,
k �" I
�r
1
, t
Y
i
2
April 15,2003
Consider approving the purchase of two cab and chassis equipped with 14 cubic yard dump bodies
City of Beaumont
•�• Council Agenda Item
IV c g
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: April 15, 2003
AGENDA MEMO DATE: April 9, 2003
REQUESTED ACTION: Council approval ofthe purchase oftwo cab and chassis equipped with
14 cubic yard dump bodies.
RECOMMENDATION
Administration recommends the purchase of two(2)2003 International Model 7600 cab and chassis
equipped with fourteen (14) cubic yard dump bodies from International Trucks of Houston in the
amount of$85,335.25 each.
BACKGROUND
Two (2) bids were received on Thursday, April 3, 2003, for furnishing two (2) diesel powered,
tandem axle cab and chassis equipped with fourteen(14) cubic yard dump bodies. The trucks will
be issued to the Public Works Department, Streets and Drainage Division.
The two bids received are as follow:
Vendor Unit Price Delivery Time
International Trucks of Houston $85,335.25 150 days
Houston, TX
Performance Truck $88,491.00 84 days
Beaumont, TX
The trucks to be furnished are 2003 International Model 7600 tandem axle trucks. Warranty service
will be provided at the City's Fleet Service Center for the one year warranty period.
The new trucks will replace units 3178 and 3169, a 1987 and 1986 International cab and chassis
equipped with dump bodies. Both trucks have in excess of 110,000 miles.
Purchase of Cab and Chassis
April 9, 2003
Page 2
BUDGETARY IMPACT
Funds for the purchase of both trucks are available in the Capital Reserve Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
The City Manager, Central Services Director and Public Works Director.
RECOMMENDED MOTION
Approve/Deny the purchase oftwo(2)2003 International Model 7600 cab and chassis equipped with
fourteen (14) cubic yard dump bodies from International Trucks of Houston in the amount of
$170,670.50.
3
April 15,2003
Consider approving a contract for grounds maintenance of M.L.K. Parkway
Uity of Beaumont
� c
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: April 15, 2003
AGENDA MEMO DATE: April 9, 2003
REQUESTED ACTION: Council consider award of a contract for grounds maintenance of
M.L.K. Parkway.
RECOMMENDATION
Administration recommends the award of a three(3)year contract to Lightfoot Enterprises, Inc. of
Vidor, Texas for furnishing all labor, equipment, materials and supplies necessary for maintenance
of the medians and rights-of-way along M.L.K. Parkway at a cost of$2,130 per mowing cycle.
BACKGROUND
Eleven(11)bids were received for furnishing all labor, equipment, supplies and materials necessary
to maintain medians and rights-of-way along M.L.K. Parkway. Bids were requested for a fourteen
(14) day mowing cycle.
Maintenance begins at Washington Blvd. and continues to IH10,a distance of 3.6 miles,and includes
approximately seventy(70)acres. The Contractor is responsible for mowing, edging, trimming and
litter removal. Litter removal is performed prior to mowing.
The parkway is divided into three(3) sections to be mowed during a fourteen(14) day cycle. The
sections are as follow: Section I from Washington Blvd.to Craig Street, Section R from Craig Street
to Fannin and Section III from Fannin to IH 10. Pricing was requested per section and contractor may
be paid per completed section. The City Park's Inspector must approve the work performed prior
to the contractor proceeding to the next section. The City retains the right to adjust the number of
mowing cycles based on need, available funding,and prevailing weather conditions. Mowing cycles
are requested bi-weekly during the growing season from March 1 to October 31,and monthly during
the non-growing season from November 1 to February 28.
Maintenance of M.L.K. Parkway
April 9, 2003
Page 2
The bids received are as follow:
Contractor Location Price per Cycle Est.Annual Cost
based on 22 cycles
Lightfoot Enterprises, Inc. Vidor $2,130.00 $46,860.00
Perfect Cut Lawn Care Beaumont $3,765.00 $82,830.00
Garden of Gethsemane Beaumont $4,150.00 $91,300.00
Beaumont Products& Services Beaumont $4,902.18 $107,847.96
American Lawn Beaumont $5,273.33 $116,013.26
Bourque's Oilfield Service Winnie $5,551.00 $122,122.00
Superior Lawn Maintenance Beaumont $8,600.00 $189,200.00
Alamo Lawn Service Beaumont $12,000.00 $264,000.00
Sandra's Enterprises Nederland $12,000.00 $264,000.00
Taylor Services Nederland $15,000.00 $330,000.00
Olguin Brothers Landscaping Beaumont $4,600.00/month $55,200.00
Lightfoot Enterprises, Inc. provided staff with a work plan and a list of equipment to be used in the
maintenance of the parkway. Their references include Parkdale Mall, Beaumont Coca-Cola and
Villas of Sunnyside Apartments. References were pleased with their work and both Parkdale Mall
and Beaumont Coca-Cola have had successful long term contracts with Lightfoot Enterprises.
Previously, the parkway had been cut by prison crews and is currently maintained by the Parks and
Property Services Division. Due to budget reductions,the Parks and Property Services Division does
not have adequate staffto properly maintain the parkway. The Parks and Property Services Division
will be responsible for the rights-of-way along M.L.K. from the south side of Washington Blvd. to
Cardinal Drive.
BUDGETARY IMPACT
Funds are available in the Public Works Department, Parks and Property Services Division.
PREVIOUS ACTION
None.
Maintenance of M.L.K. Parkway
April 9, 2003
Page 3
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director, and Public Works Director.
RECOMMENDED ACTION
Approve/Deny a contract with Lightfoot Enterprises, Inc. for furnishing grounds maintenance
services on M.L.K. Parkway in the amount of$2,130 per mowing cycle.
4
April 15,2003
Consider allocations relating to the 2003 Public Services/Public Facilities & Improvements and
Emergency Shelter Grant requests
City of Beaumont
Council Agenda Item
� - . c
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Janett Blunt, Housing/Grants Coordinator Interim
MEETING DATE: April 15, 2003
AGENDA MEMO DATE: April 9, 2003
REQUESTED ACTION: Council conduct a workshop to review the 2003 Public
Services/Public Facilities & Improvements and Emergency Shelter
Grant applications along with Administration and CDAC
recommendations, and make allocations on the 2003 Action Plan,
thereby adopting the Final 2003 Action Plan of the Consolidated
Block Grant Program.
RECOMMENDATION
The Administration recommends that Council conduct a workshop to review the 2003 Public
Services/Public Facilities & Improvements and Emergency Shelter Grant Applications along with
Administration and CDAC recommendations,and make allocations on the 2003 Action Plan,thereby
adopting the Final 2003 Action Plan of the Consolidated Block Grant Program.
BACKGROUND
As mandated by the U. S. Department of Housing and Urban Development, City Council has
conducted such public hearings/workshops in previous years prior to adopting the City's Final Annual
Action Plan. CDAC and Administration recommendations have been forwarded to Council for
consideration.
BUDGETARY IMPACT
The 2003 federal allocation of$3,053,253 is comprised of$2,125,000 in Community Development
Block Grant funds, $846,253 in HOME funds and $82,000 in Emergency Shelter Grant funds.
During the February 4, 2003 Council Meeting, Council allocated $140,000 to the Public
Services/Public Facilities& Improvements line item.
PREVIOUS ACTION
A workshop was conducted on April 08, 2003, during which, Council tabled a decision on the 2003
Public Services/Public Facilities&Improvements and Emergency Shelter Grant applications until its
next regularly scheduled meeting.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Planning Manager, Housing/Grants Coordinator Interim
RECOMMENDED MOTION
Approve/Deny a request to make allocations on the Public Services/Public Facilities&Improvements
and the Emergency Shelter Grant line items of the 2003 Action Plan,thereby adopting the Final 2003
Action Plan of the Consolidated Block Grant Program.
.A e •
Housi, ran s Coordinator. We
4191e,?
Pla nin ng Manager Date
CAF
Di ector Public Works Date
City Manager Dade
WORKSESSION
Review the 2003 Public
Services/Public Facilities &
Improvements and
Emergency Shelter Grant
applications along with
Administration and CDAC
recommendations
Match/Leveraging Calculations
2003 Public Services/Public Facilities&Improvements Applications �^ ^
'.all,3 L�MA7M � i,7+fa C
n1, fk •�`' „X. CIt + STi+*,� : sY W y f
'� ��" 3.e.
Public Services
Beaumont CHDO 46,710.00 46,710.00 0.00 11,677.50 11,677.50 Anticipated 0.00 0.00
Habitat For Humanity 60,000.00 60,000.00 316,847.09 15,000.00 (301,847.09)Donations 0.00 0.00
Beaumont Heritage Society-youth day 2,130.00 2,130.00 570.00 532.50 (37.50)Reg.fees 0.00 0.00
Beaumont Housing Authority-downpayment asst 20,000.00 20,000.00 0.00 5,000.00 5,000.00 None 0.00 0.00
Beaumont Housing Authority-computer sofware 20,000.00 41,000.00 21,000.00 10,250.00 (10,750.00)Donations/BHA 0.00 0.00
Beaumont Metro YMCA/LL Melton-tuition 19,968.00 19,968.00 70,000.00 4,992.00 (65,008.00)Gala/donations 12,202.00 18,461.00
Beaumont Police Activities League 20,000.00 38,722.50 18,722.50 9,680.63 (9,041.88)United Way/donations/fees 12,222.00 0.00
Delta Sigma Theta/DREF Found. 5,000.00 5,300.00 300.00 1,325.00 1,025.00 Delta Sigma Theta Chapter 0.00 0.00
I Have A Dream Program 4,800.00 4,800.00 50,000.00 1,200.00 (48,800.00)BFA computers 2,940.00 4,800.00
IEA-Inspire,Encourage,Achieve 2,700.00 6,500.00 3,800.00 1,625.00 (2,175.00)StarGraphics/IEA 2,700.00 2,700.00
Lucas Elementary School 10,419.70 14,131.70 3,712.00 3,532.93 (179.08)BISD building use/custodian 0.00 0.00
Nutrition&Services for Seniors 10,593.00 12,593.00 2,000.00 3,148.25 1,148.25 Donations 10,593.00 10,593.00
SETX Family Resource Center 12,500.00 65,661.36 53,161.36 16,415.34 (36,746.02)Donations/FRC 7,639.00 5,820.00
Spindletop MHMR 20,000.00 54,254.00 34,254.00 13,563.50 (20,690.50)MHMR 20,000.00 0.00
Stone Way Limited Partnership 1,000.00 3,000.00 2,000.00 750.00 (1,250.00)Stone Way 0.00 1,000.00
Public Facilities&Improvements
Art Studio,The 20,000.00 80,678.83 60,673.83 20,169.71 (40,504.12)Donations 0.00 10,800.00
Beaumont Community Learning Ctr 20,000.00 20,000.00 0.00 5,000.00 5,000.00 Anticipated 0.00 10,000.00
Beaumont Heritage Society-roof 1,314.00 1,750.00 436.00 437.50 1.50 Heritage Society 1,314.00 1,314.00
Beaumont Metro YMCAILL Melton-waterpark 69,876.00 69,876.00 1,522,500.00 17,469.00 (1,505,031.00)Federal grants 0.00 0.00
Boy's Haven-final two buildings of project 19,912.00 19,912.00 304,176.73 4,978.00 (299,198.73)Donations 12,168.00 19,912.00
Boy's Haven total of all buildings 19,912.00 324,088.73 304,176.73 81,022.18 (223,154.55)Donations 12,168.00 19,912.00
Buckner Children and Family Svcs 6,000.00 12,000.00 6,000.00 3,000.00 (3,000.00)2002 Fundraiser 6,000.00 6,000.00
Catholic Charities of the Diocese of Bmt 20,000.00 58,600.00 38,600.00 14,650.00 (23,950.00)Grants/cash 20,000.00 18,600.00
LifeShare Blood Centers 20,000.00 125,302.00 48,600.00 31,325.50 (17,274.50)Donations 0.00 0.00
Quantum Omega Star 20,000.00 20,000.00 32,173.58 5,000.00 (27,173.58)cash paid on completed work 0.00 10,000.00
Schlesinger Healthcare Centers 20,000.00 500,000.00 212,631.00 125,000.00 (87,631.00)Donations 20,000.00 20,000.00
Youth Rescue Mission 20,000.00 30,000.00 0.00 7,500.00 7,500.00 Anticipated 12,222.00 0.00
Emergency Shelter Grant
Family Services of Southeast Texas 30,950.00 30,950.00 10,300.00 7,737.50 (2,562.50)Donations 27,333.00 18,470.00
Salvation Army,The 60,000.00 273,031.00 213,031.00 68,257.75 (144,773.25)Donations 27,333.00 20,000.00
Some Other Place/Henry's Place 43,450.00 76,900.00 39,022.50 19,225.00 (19,797.50)Donations/grants 27,334.00 43,530.00
City of Beaumont
Council Agenda Item
z LP191,
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Janett Blunt, Housing/Grants Coordinator Interim
MEETING DATE: April 15, 2003
AGENDA MEMO DATE: April 9, 2003
REQUESTED ACTION: Council conduct a workshop to review the 2003 Public
Services/Public Facilities & Improvements and Emergency Shelter
Grant applications along with Administration and CDAC
recommendations, and make allocations on the 2003 Action Plan,
thereby adopting the Final 2003 Action Plan of the Consolidated
Block Grant Program.
RECOMMENDATION
The Administration recommends that Council conduct a workshop to review the 2003 Public
Services/Public Facilities & Improvements and Emergency Shelter Grant Applications along with
Administration and CDAC recommendations,and make allocations on the 2003 Action Plan,thereby
adopting the Final 2003 Action Plan of the Consolidated Block Grant Program.
BACKGROUND
As mandated by the U. S. Department of Housing and Urban Development, City Council has
conducted such public hearings/workshops in previous years prior to adopting the City's Final Annual
Action Plan. CDAC and Administration recommendations have been forwarded to Council for
consideration.
BUDGETARY IMPACT
The 2003 federal allocation of$3,053,253 is comprised of$2,125,000 in Community Development
Block Grant funds, $846,253 in HOME funds and $82,000 in Emergency Shelter Grant funds.
During the February 4, 2003 Council Meeting, Council allocated $140,000 to the Public
Services/Public Facilities&Improvements line item.
PREVIOUS ACTION
A workshop was conducted on April 08,2003, during which, Council tabled a decision on the 2003
Public Services/Public Facilities&Improvements and Emergency Shelter Grant applications until its
next regularly scheduled meeting.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, Planning Manager, Housing/Grants Coordinator Interim
RECOMMENDED MOTION
Approve/Deny a request to make allocations on the Public Services/Public Facilities&Improvements
and the Emergency Shelter Grant line items of the 2003 Action Plan,thereby adopting the Final 2003
Action Plan of the Consolidated Block Grant Program.
A e •
Housi, ran s Coordinator. 47/4
�
Pla nin ng Manager Date
Ioyv- L,b.e". 4 -'-1)
Di;ector Public Works Data
City Manager Date
City t
REGULAR MEETING OF THE CITE' COUNCIL
COUNCIL CHAMBERS APRIL 159 2003 1:30 P.M.
CONSENT AGENDA
e Approval of minutes
* Confirmation of committee appointments
Gene Landry would be appointed to the Drug Free Beaumont Commission. The current term
would commence April 15, 2003 and expire April 14, 2005. (Councilmember Bobbie J.
Patterson)
Lynda Kay Makin would be appointed to the Planning Commission. The current term would
commence April 15, 2003 and expire April 14, 2006. (Mayor Evelyn M. Lord)
Mel Wright would be reappointed to the Convention and Tourism Advisory Committee. The
current term would expire March 24, 2005. (Councilmember Becky Ames)
Frank Messina would be reappointed to the Convention and Tourism Advisory Committee. The
current term would expire February 15, 2005. (Mayor Evelyn M. Lord)
A) Approve a resolution supporting the hiding of the regional 9-1-1 program
A
MAW
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Kyle Hayes, City Manager
MEETING DATE: April 15, 2003
AGENDA MEMO DATE: April 11, 2003
REQUESTED ACTION: Approve a resolution supporting the funding of the regional 9-1-1
program.
BACKGROUND
The South East Regional Planning Commission (SETRPC) has administered and maintained the
regional 9-1-1 system in Hardin, Jefferson and Orange counties since beginning service in 1991.
The SETRPC regional 9-1-1 system operates under Chapter 771 of the Texas Health and Safety
Code which authorized the Commission on State Emergency Communications to establish a
funding structure for the operation of the system. Funds generated from monthly service fees for
telephone access lines and wireless phone lines were intended to be returned to SETRPC for
administration of the regional 9-1-1 system. SETRPC is not receiving full reimbursement of
funding from the State of Texas and portions of service fee funds are being held in a dedicated
fund by the State while service demands continue. The attached resolution states that the City
Council will work with legislative representatives in support of protecting all funds generated for
9-1-1 service; promote the full return of funding generated from 9-1-1 service fees to the region
and support SETRPC in funding requests for FY 2004/2005 for planning, capital equipment
improvements, wireless location technologies, development, provision and enhancement of 9-1-1
services.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
I
Emergency Communications
South East Texas
Regional Planning Commission
April 4, 2003
Mr. Kyle Hayes
City Manager
City of Beaumont
P.O. Box 3827
Beaumont, Texas 77704
Dear Mr. Hayes:
South East Texas Regional Planning Commission 9-1-1 Emergency Communications would like to
request that the City Council adopt the enclosed Resolution supporting the funding of the regional
9-1-1 program.
The Beaumont Police Department and Beaumont Fire Department have operated 9-1-1 Public Safety
Answering Points since the programs inception in 1991. Since that time, the 9-1-1 program has spent
more than $1,087,800.00 on 9-1-1 processing equipment, recording devices, grounding,back up
power supplies and other ancillary equipment. The yearly operating expenses for the Beaumont
9-1-1 system which includes data base charges, equipment maintenance and repair, network costs and
dispatcher training is approximately$200,000.00.
The Resolution seeks the City Council's support in working with our local legislative delegation to
ensure adequate funding of the 9-1-1 program. The SETRPC 9-1-1 program has been, and continues
to be, one of the most effective and efficient programs in the state. Our mission is to provide the
most reliable and technically advanced systems for the citizens in this area.
Thank you for your consideration of this matter. If you have any questions, please contact me at
(409) 724-1911.
Si er ly,
Pete De La Cruz, Director
9-1-1 Emergency Communi ions
PD/gl
Enclosure
2210 Eastex Freeway ■ Beaumont, Texas 77703 ■ (409) 724-1911 ■ Fax (409) 347-1953
RESOLUTION NO.
WHEREAS, the South East Texas Regional Planning Commission (SETRPC)was
charged with developing and implementing a regional 9-1-1 system in Hardin, Jefferson
and Orange counties; and,
WHEREAS, SETRPC has administered and maintained the regional 9-1-1 system
since beginning service in 1992; and,
WHEREAS,the SETRPC regional 9-1-1 system operates under Chapter 771 of the
Texas Health and Safety Code, which authorized the Commission on State Emergency
Communications(CSEC)to establish a funding structure for the operation of regional 9-1-1
systems; and,
WHEREAS, the funding structure places a monthly service fee of $0.50 per
telephone access line and an equalization surcharge applied against intrastate long
distance calls on citizens telephone bills; and,
WHEREAS, in 1997 the legislature authorized the Commission to impose a $0.50
monthly fee on each wireless phone line; and,
WHEREAS, officials and residents in Hardin, Jefferson and Orange counties had
the understanding that the funds generated from the $0.50 monthly service fee were
intended for 9-1-1 services only; and,
WHEREAS, officials and residents in Hardin, Jefferson and Orange counties had
the understanding that funds generated from the $0.50 monthly service fee would be
returned to SETRPC for administration of the regional 9-1-1 system; and,
WHEREAS, SETRPC is not receiving full reimbursement of funding for regional
9-1-1 services, portions of service fee funds are being held in a dedicated fund by the
State, and service demands continue to increase; and,
WHEREAS, 9-1-1 plays a crucial role in public safety as it provides citizens with a
vital link to emergency assistance during any man-made or natural disaster; and,
WHEREAS, the City of Beaumont does not desire to see its citizens suffer from
diminished 9-1-1 service or the lack of new technologies necessary for the protection of
its citizens;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Council agrees to:
1. Work with legislative representatives in support of protecting all funds
generated for 9-1-1 service; and,
2. Promote the full return of funding generated from 9-1-1 service fees to the
region; and,
3. Support SETRPC and CSEC in funding requests for FY 2004/2005 for
planning, capital equipment improvements, wireless location technologies,
development, provision and enhancement of 9-1-1 services.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of April,
2003.
- Mayor Evelyn M. Lord -