HomeMy WebLinkAboutMIN DEC 17 2002 M I N U T E S - CITY OF BEAUMONT
Lulu L.Smith, Mayor Pro Tern EVELYN M. LORD, MAYOR Guy N. Goodson
Andrew P. Cokinos CITY COUNCIL MEETING Becky Ames
Bobbie J. Patterson December 17,2002 Audwin Samuel
Lane Nichols, City Attorney Kyle Hayes, City Manager Susan Henderson,City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on December 17,
2002, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to
consider the following:
OPENING
Invocation Pledge of Allegiance Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items
Consent Agenda
Mayor Evelyn Lord called the meeting to order at 1:32 p.m. Officer Carman Apple led the
invocation. City Manager Kyle Hayes led the pledge of allegiance.
Present at the meeting were: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos,Ames, and Patterson.Also, present were Kyle Hayes, City Manager; Lane Nichols, City
Attorney; Susan Henderson, City Clerk; and Tina Broussard, Admin. Asst. 1. Absent from the
meeting was Councilmember Audwin Samuel.
Proclamations, Presentations and Recognitions
None
Public Comment: Persons may speak on items listed on the Consent Agenda or on any
General Business item.
None
CONSENT AGENDA
Approval of minutes-Minutes of December 10,2002,with a correction being made to Item
No. 3: Consider a one-year renewal contract with Carolyn C. Chaney & Associates, Inc.
to act as the City of Beaumont's Washington Assistant. On page four(4), paragraph two
(2), the following correction was made:
"Councilmember Cokinos also felt Ms. Chaney's firm could not give proper attention or
priority to the City of Beaumont since her firm represents one other city in the State of
Texas and six other cities throughout the United States".
Before being corrected, the sentence read::
"Councilmember Cokinos also felt Ms. Chaney's firm could not give proper attention or
priority to the City of Beaumont since her firm represents six other cities in the State of
Texas".
Confirmation of committee appointments - Resolution 02-293
Bessie Chisum would be reappointed to the Community Development Advisory Committee.
The current term will expire December 11, 2004. (Councilmember Lulu Smith)
Dora Nisby would be appointed as Chairman of the Community Development Advisory
Committee. The term would commence December 17, 2002 and expire December 16,
2003. (Mayor Evelyn Lord)
A) Approve a resolution authorizing eminent domain proceedings to acquire property at Astor
and Fletcher Streets for a Sanitary Sewer Lift Station - Resolution 02-294
B) Approve a resolution authorizing the acceptance of a water line easement providing access
for fire prevention services - Resolution 02-295
C) Approve a resolution authorizing the acceptance of five(5)water line easements providing
access for fire prevention services - Resolution 02-296
D) Authorize City participation in the State of Texas Cooperative Purchasing Program for the
purchase of books, publications and audio visual materials - Resolution 02-297
Councilmember Cokinos moved to approve the Consent Agenda. Councilmember Goodson
seconded the motion. MOTION PASSED.
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson
Nays: None
GENERAL BUSINESS
1. Consider a request for a specific use permit to allow a wholesale/retail/fabrication fence
company in a GC-MD (General Commercial-Multiple Family Dwelling) District at 2725 S.
11 th Street.
Administration recommended approval of a specific use permit to allow a
wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple
Family Dwelling) District at 2725 S. 11th Street.
Minutes -December 17,2002 Page 2
J. D. Kemp, the owner of Bell Fence and Manufacturing Company, wishes to relocate his
business from its current location at the corner of 4th Street and Crockett to the former
McCoy's Lumber Yard at 2725 S. 11th Street. His business distributes fence material,
fabricates chain link gates,vinyl fences,ornamental iron fences and powder coats, as well
as saws various wood products. Fabrications of fences will be done in the enclosed
buildings located on this property. The business office will be located within a renovated
section of the former McCoy's Lumber Yard retail building.
At a joint Public Hearing with City Council held on December 16, 2002, the Planning
Commission voted 7:0 approving a specific use permit to allow a
wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple
Family Dwelling) District at 2725 S. 11th Street, subject to the disabled parking meeting
City requirements, and under the condition that fencing facing 11 th Street shall be of a type
that shields the exterior storage area.
Mayor Pro Tern Smith moved to approve Ordinance 02-101 for a specific use permit to
allow a wholesale/retail/fabrication fence company in a GC-MD (General Commercial-
Multiple Family Dwelling) District at 2725 S. 11th Street, subject to the disabled parking
meeting City requirements, and with the stipulation that fencing facing 11 th Street shall be
of a type that shields the exterior storage area. Councilmember Goodson seconded the
motion. MOTION PASSED.
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmember Goodson,
Cokinos, Ames and Patterson
Nays: None
2. Consider awarding a bid for the purchase of Excess Workers' Compensation Insurance.
Administration recommended awarding a policy for Excess Workers' Compensation
Insurance to North River Insurance Company. This policy will become effective January
1, 2003 for one year with an option to renew two (2) additional years at the same
guaranteed rate. Based on the 2003 projected payroll of $47,062,900.00, the annual
premium for the first year is $75,000.00. The estimated annual premium for the following
two years will be based on a rate of .159 per$100.00 of payroll. Appropriations of funds
for this expenditure are available in the Employee Benefits Fund.
The City is self-insured for its workers' compensation program. The excess insurance
coverage limits the City's liability for claims from any one job related injury or accident. The
annual premium for the calendar year of 2002 was $24,195.00. As a result of the terrorist
attacks of September 11, 2001, the best overall bid proposal received by the City of
Beaumont for an annual premium was $75,000.00.
Mayor Pro Tern Smith moved to approve Resolution No. 02-298 authorizing the City
Manager to purchase a policy for excess workers' compensation insurance from North
River Insurance Company. Councilmember Ames seconded the motion. MOTION
PASSED.
Minutes -December 17,2002 Page 3
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson
Nays: None
3. Consider approving the purchase of mobile and portable radios for use in the Water
Utilities Division.
Administration recommended the purchase of ninety-five (95) mobile-radios, thirty-eight
(38) portable radios and six (6) controllers from Motorola through the Houston-Galveston
Area Council (H-GAC) in the amount of $218,974.40. This price includes a H-GAC
administrative fee of$3508.79. Funds are available in the Water Fund forthis expenditure.
In 2000, the City purchased an 800 MHz Radio Communication Trunking System from
Motorola. Included in the initial purchase was infrastructure to support the majority of the
City's communication users and 300 mobile and portable radios for the Police Department.
The Water Utilities Department has requested that the system be expanded to their
department to replace their older antiquated low band radio system. The 800 MHz trunked
radio system provides users with radio communication between departments orwithin their
own departmental "talk groups". If necessary,such as during emergencies requiring multi-
department response, users can be organized into talk groups.
Mayor Pro Tern Smith moved to approve Resolution 02-299 approving the purchase of
ninety-five (95) Motorola Model M01 MX mobile radios, thirty-eight (38) Motorola HO1 QX
portable radios and six(6)control stations in the amount of$218,974.40 through H-GAC.
Councilmember Goodson seconded the motion. MOTION PASSED.
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson
Nays: None
4. Consider approving the payment of an invoice for an annual software support agreement
for a Motorola Mobile Data Communication System (MDC).
Administration recommended payment of an invoice to Motorola in the amount$34,544.35
for software support for a period of one (1) year. Funds are available in the Confiscated
Goods Fund for this expenditure.
The software maintenance agreement provides for twenty-four (24) hour support and
updates to the vendor's software during the contract period. Currently, there are 118
MDC's installed in the City's Police, Fire and Emergency Medical Service vehicles.
Councilmember Goodson moved to approve Resolution 02-300 for payment of an invoice
for an annual software support agreement for a Motorola Mobile Data Communication
System (MDC) in the amount of $34,544.35. Councilmember Cokinos seconded the
motion. MOTION PASSED.
Minutes -December 17,2002 Page 4
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson
Nays: None
5. Consider approving a contract for the purchase of lubricants.
Administration recommended awarding a six(6) month contract for purchasing lubricants
to Fuller Oil Co., Inc. at the unit costs reflected in the attached bid tabulation attached
hereto as Exhibit A. The estimated total for the contract period is $36,372.45.
The contract specifies that the successful bidder shall provide approximately 11,050
gallons of various lubricants at fixed unit costs for use by various City departments in
maintaining equipment. Funds are available for this expenditure in user Departments'
operating budget.
Councilmember Cokinos moved to approve Resolution 02-301 awarding a six (6) month
contract to Fuller Oil Co., Inc. for purchasing lubricants at the unit costs stated in the
attached bid tabulation labeled Exhibit A. Mayor Pro Tern Smith seconded the motion.
MOTION PASSED.
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson.
Nays: None
6. Consider awarding a bid for the purchase of two (2)centrifugal trash pumps for use in the
Water Utilities Division.
Administration recommended awarding a bid for the purchase of two (2) portable
centrifugal trash pumps in the amount of$57,945.00 to Saladin Pump and Equipment of
Beaumont, Texas. Funds for this expenditure are available in the Water Utilities Fund.
One (1) pump specified in the bid is for use in the Water Reclamation Plant and the other
will be used by the Water Distribution Division. The Reclamation Plant pump will bypass
the water clarifier units during routine maintenance while the clarifiers are taken out of
service, as well as for various de-watering applications as necessary throughout the plant.
The Water Distribution pump unit will be used to bypass damaged sections of water and
sewer pipe while under repair, or to de-water the access to the pipe.
Bid notices were sent to 13 vendors,with four(4)vendors responding with bids as reflected
in the attached bid tabulation attached hereto as Exhibit B. The bid submitted by Service
Pump and Compressor was the apparent low bid at$55,458.00. However,Water Utilities
personnel determined that specific bid did not meet minimum performance specifications,
primarily with regard to the impeller, mechanical seal, vibration controls, trailer and sound
enclosure. The determination was made by Water Utilities personnel that the units
submitted by Saladin Pump and Equipment met the performance specifications contained
in the bid.
Minutes -December 17,2002 Page 5
Mayor Pro Tern Smith moved to approve Resolution 02-302 accepting a bid from Saladin
Pump and Equipment in the amount of $57,945.00 for the purchase of two (2) ACME
Dynamics portable centrifugal trash pumps forthe Water Utilities Division. Councilmember
Ames seconded the motion. MOTION PASSED.
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson.
Nays: None
7. Consider a tax exemption for property located at 1608 Orange.
Administration recommended a tax exemption at 100% for the additional assessed value
for a period of ten (10) years.
Mr. David Bienvenu,the property owner is renovating the"Ogden House"at 1608 Orange.
Interior and exterior renovations are being made to the carriage house, servants quarters
and the main house at this location. The repair costs are estimated at$155,000.00,which
exceeds the current value of the entire property. The renovations of these three structures
will play a significant role in the revitalization of the Heart of the City neighborhood.
The taxes on the property will be frozen at 100% of the pre-renovation value for a period
of ten (10)years. The current appraised value is $125,090.00. At a Public Hearing of the
Historic Landmark Commission on December 9, 2002, the Commission voted 7:0 to
approve a tax exemption that would freeze the property taxes for 1608 Orange for a ten
(10) year period at the pre-renovation value.
Mayor Pro Tern Smith moved to approve Resolution 02-303 approving a request for a tax
exemption for 1608 Orange at the pre-renovation value for a period of ten (10) years.
Councilmember Ames seconded the motion. MOTION PASSED.
Ayes: Mayor Lord, Mayor Pro Tern Smith, Councilmembers Goodson,
Cokinos, Ames and Patterson.
Nays: None
WORK SESSION
None
COMMENTS
Councilmembers comment on various matters
Minutes -December 17,2002 Page 6
Mayor Pro Tern Smith thanked Mr. David Bienvenue,the property owner at 1608 Orange,
for renovating this and other properties within this neighborhood. She expressed her
appreciation to Council for helping Mr. Bienvunue, by approving the tax exemption at the
pre-renovation value for this location. Mayor Pro Tern Smith also congratulated the Main
Street Board members on the great work they, along with the City's private and public
sectors, were doing for the City of Beaumont. Mayor Pro Tern Smith had attended the
Main Street Board meeting held earlier on Tuesday, December 17, 2002.
Councilmember Goodson announced a meeting of a new neighborhood association
being formed within his ward to be held on January 2, 2002, at First Christian Church of
Beaumont, located at 5290 N. Caldwood Street. Councilmember Goodson also thanked
Lolita Ramos, who is the Court Administrator of Beaumont's Municipal Court, for her
service to the City of Beaumont. Effective January 1, 2002, Ms. Ramos is resigning from
her position as Municipal Court Administrator to begin her reign as the newly elected
Jefferson County District Clerk.
Councilmember Cokinos - None
Councilmember Ames commented on the Main Street Board meeting held earlier that
day, where she was present. She said the meeting was quite exciting and stated that she
was proud of the work being done by the members and volunteers of the Main Street
program to improve the City of Beaumont.
Councilmember Patterson wished everyone Merry Christmas and Happy Holidays.
City Manager Kyle Hayes - None
Mayor Evelyn Lord thanked the Councilmembers who attended the Main Street Board
Meeting, for being present at that meeting. Mayor Lord also wished everyone a Merry
Christmas.
Public Comments (Persons are limited to three minutes)
C.J. Varton 120 Stratton Lane Beaumont, TX
Mr. Varton wanted to thank Council and the Water Department for working to improve the sewer
system on Stratton Lane. Mr. Varton had previously addressed City Council about the sewer
problems within his neighborhood.
Minutes -December 17,2002 Page 7
Jason Washburn 7220 Blythewood Beaumont, TX
Mr. Washburn addressed Council with his concerns about a possible move to have Council
approve an Ordinance banning smoking from public facilities within the City. Mr. Washburn read
an article in the Beaumont Enterprise on December 15, 2002 stating that a private sector group
wanted to begin steps necessary to present a proposed smoking ban Ordinance to City Council.
He expressed his opposition to such a ban, citing concerns about revenue and excess litter. He
felt monies could be lost because many citizens would go to restaurants and other such social
facilities outside the City limits where they would be allowed to smoke. Mr. Washburn also
expressed concern that should an Ordinance banning smoking within public facilities be passed,
litter from cigarette packets and butts would be left outside public facilities, becoming an eyesore
to the public.
Audio and video tapes are available upon request in the City Clerk's Office.
There being no further business, the meeting adjourned at 2:25 p.m.
Mayor v yn Lord
Wl
Susan Henderson, City Clerk
Minutes -December 17,2002 Page 8
CITY OF BEAUMONT EXHIBIT A
BID TABULATION FOR LUBRICANTS
BID OPENING DATE: NOVEMBER 21, 2002
BID NUMBER: RF1003-07
FULLER OIL CO.,INC SUN COAST RESOURCES PUMPELLY OIL CO.
SILSBEE,TX HOUSTON,TX BEAUMONT,TX
Est.Qty. Description Unit Total Unit Total Unit i Total
5,000115W-40,engine oil(bulk) $3.0821 $15,410.00 1 $3.4901 $17,450.001 $3.0901 $15,450.00
1,000 15W-40,engine oil(55 gal drums) $3.680 $3,680.00 $4.180 $4,180.00 $3.610 $3,610.00
500 30W engine oil(55 gal drums) $3.680 $1,840.00 $4.060 $2,030.00 $3.470' $1,735.00
1,300 Dexron III(qt) $1.0925 $1,420.25 $1.200 $1,560.00 $1.1501 $1,495.00
600 Dexron III(bulk) $3.082 $1;849.20 $3.530 $2,118.00 $3.060 $1,836.00
100 Dexron III(55 gal drums) $3.680 $368.00 $4.000 $400.00 $3.580 $358.00
100 Mercon 5(qt) $1.900 $190.00 $2.400 $240.00 $2.570 $257.00 1
2,500 Multi-purpose hydraulic oil(bulk) $3.082 $7,705.00 $2.080 $5,200.00 $3.160 $7,900.00
500 Multi-purpose hydraulic oil(drum) $3.680 $1,840.00 $3.000 $1,500.00 $3.610 $1,805.00
500 Caterpillar TO-4 comp.hydraulic oil $4.140 $2,070.00 $4.800 $2,400.00 $6.400 $3,200.00
3 Onsite tank usage charge $0.000 $0.00 $0.000 $0.00 $0.000 $0.00
TOTAL BID $36,372.45 1 $37,078.00 $37,646.001
Manufacturer Phillips 66 Chevron Conoco/Service Pro
Delivery time One 1 day One 1 day One 1 day
TRI-CON INC' THOMAS PETROLEUM
BEAUMONT,TX BEAUMONT,TX
Est.Qty. Description Unit I Total Unit I Total
5,000115W-40,engine oil(bulk) $3.4001 $17,000.00 1 $3.7901 $18,950.00
1,000 15W-40,engine oil(55 gal drums) $3.730 $3,730.00 $4.310 $4,310.00
500 30W engine oil(55 gal drums) $3.710 $1,855.00 $5.300 $2,650.00
1,300 Dexron 111(qt) $1.280 $1,664.00 $1.350 $1,755.00
600 Dexron III(bulk) $3.440 $2,064.00 $5.190 $3,114.00
100 Dexron III(55 gal drums) $4.000 $400.00 $5.590 $559.00
100 Mercon 5(qt) $1.980 $198.00 $2.460 $246.00
2,500 Multi-purpose hydraulic oil(bulk) $2.890 $7,225.00 $2.430 $6,075.00
500 Multi-purpose hydraulic oil(drum) $3.580 $1,790.00 $2.980 $1,490.00
500 Caterpillar TO-4 comp,hydraulic oil $4.510 $2,255.00 $6.130 $3,065.00
3 1 Onsite tank usage charge 1 $0.0001 $0.00 $0.0001 $0.00
TOTAL BID 1 $38,181.00 $427214.00
Manufacturer Fina Chevron
Delivery time One 1 day One 1 day
PREVIOUS CONTRACT PRICING:
TRI-CON INC
BEAUMONT,TX
Est.Qty. Description Unit I Total
5,000 15W-40,engine oil(bulk) $3.2701 $16,350.00
1,000 15W-40,engine oil(55 gal drums) $3.590 $3,590.00
500 30W engine oil(55 gal drums) $3.550 $1,775.00
1,300 Dexron III(qt) $1.230 $1,599.00
600 Dexron III(bulk) $3.310 $1,986.00
100 Dexron III(55 gal drums) $3.850 $385.00
100 Mercon 5(qt) $1.900 $190.00
2,500 Multi-purpose hydraulic oil(bulk) $2.780 $6,950.00
500 Multi-purpose hydraulic oil(drum) $3.440 $1,720.00
500 Caterpillar TO-4 comp.hydraulic oil $4.340 $2,170.00
3 Onsite tank usage charge 1 $0.0001 $0.00
TOTAL BID $36,715.00
EXHIBIT B
Purchase of Two (2)Portable Centrifugal Trash Pumps
December 10, 2002
Page 4
.. _... ... _ _ _ _ _ __ ...... _._..__ ....._.. .. ._ __
Vendor Delivery Manufacturer :Aar-Coaled Sound TofalBid
Time unit Cost Atkenuated Amount
ModcI it Cost
�L d Cooled}
Service Pump 42-56 Pioneer $21,142/ea. $34,316/ea. $55,458
Beaumont,Texas days
Saladin Pump&Equip. 42 days ACME $21,864/ea. $36,081 /ea. $57,945
Beaumont,Texas Dynamics
Thompson Pump 120 days Thompson $29,719/ea. $35,364/ea. $65,083
Baton Rouge,Louisiana
Rain for Rent 42 days Power Prime $31,350/ea. $45,613.33/ea. $76,963.33
Groves,Texas