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HomeMy WebLinkAboutPACKET DEC 17 2002 'oil . . City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 17,2002 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a request for a specific use permit to allow a wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple Family Dwelling) District at 2725 S. 1 Vb Street 2. Consider awarding a bid for the purchase of Excess Workers' Compensation Insurance 3. Consider approving the purchase of mobile and portable radios for use in the Water Utilities Division 4. Consider approving the payment of an invoice for an annual software support agreement for a Motorola Mobile Data Communication System(MDC) 5. Consider approving a contract for the purchase of lubricants 6. Consider awarding a bid for the purchase of two (2) centrifugal trash pumps for use in the Water Utilities Division 7. Consider a tax exemption for property located at 1608 Orange COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Don Salter vs City of Beaumont et al Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 December 17,2002 Consider a request for a specific use permit to allow a wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple Family Dwelling) District at 2725 S. 11t' Street City of Beaumont f Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 11, 2002 REQUESTED ACTION: Council consider a request for a specific use permit to allow a wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple Family Dwelling) District at 2725 S. 11th Street. RECOMMENDATION The Administration recommends approval of a specific use permit to allow a wholesale/retaiFfabrication fence company in a GC-MD (General Commercial-Multiple Family Dwelling)District at 2725 S. 11'Street, subject to the disabled parking meeting City requirements. BACKGROUND J. D. Kemp,the owner of Bell Fence and Manufacturing Company, wishes to relocate his business from its current location at the corner of 4th Street and Crockett to the former McCoy's Lumber Yard at 2725 S. 1 lth Street. The business includes the following activities: — distribute fence material, wholesale and retail — fabricate chain link gates (weld) — fabricate vinyl fence(computerized router) — fabricate ornamental iron fence and powder coat — saw some wood products. All fabrication offences will be conducted within the two enclosed buildings. A portion of the former retail building will be remodeled to include offices for the business. Hours of operation will be from 7:30 a.m. to 5 p.m. BUDGETARY IMPACT None. PREVIOUS ACTION At a joint Public Hearing with City Council to be held December 16,2002,the Planning Commission will consider this specific use permit to allow a wholesale/retail/fabrication fence company in a GC- MD (General Commercial-Multiple Family Dwelling) District at 2725 S. 11' Street, subject to the disabled parking meeting City requirements. Mr. Kemp has asked that City Council take action on this item on December 17 because he must close on the property prior to January 1, 2003. SUBSEQUENT ACTION None. RECOMMENDED BY Planning Commission, City Manager, Public Works Director and the Planning Manager. RECOMMENDED MOTION Approve/Deny a specific use permit to allow a wholesale/retail/fabrication fence company in a GC- MD (General Commercial-Multiple Family Dwelling) District at 2725 S. 1 lt' Street, subject to the disabled parking meeting City requirements. * ** ** ** *** r* * * B ELL * * *** *** * * ** BELL FENCE AND MANUFACTURING CO. NOVEMBER 19, 2002 PLANNING DIVISION, ROOM 205 CITY HALL, 801 MAIN STREET BEAUMONT, TX. 77701 DEAR SIR: I AM APPLYING FOR A SPECIFIC USE PERMIT FOR THE PROPERTY LOCATED AT 2725 SOUTH 11 TH STREET. THE PROPERTY WAS FORMERLY THE MC COY'S LUMBER YARD. I INTEND TO MOVE MY EXISTING FENCE CO, (BELL FENCE ON THE CORNER OF 4TH AND CROCKETT) TO THE OLD MC COY'S. I PROPOSE TO USE THE PROPERTY FOR THE FOLLOWING DISTRIBUTE FENCE MATERIAL WHOLESALE AND RETAIL BUILD OFFICES INSIDE EXISTING METAL BUILDING FABRICATE CHAIL LINK GATES (WELD) FABRICATE VINYL FENCE (COMPUTERISED ROUTER) FABRICATE ORNAMENTAL IRON FENCE AND POWDER COAT SAW SOME WOOD PRODUCTS IF YOU NEED ANY OTHER INFORMATION, PLEASE GIVE ME A CALL AT 409-835-2597 C5ff ELY, - PRESIDENT 390 S. 4th St. P. O. Box 3544 Beaumont, Texas 77704 Phone (409)835-2597 FAX(409) 833-5014 ORDINANCE NO. ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A WHOLESALE/RETAIL/FABRICATION FENCE COMPANY IN A GC-MD (GENERAL COMMERCIAL- MULTIPLE FAMILY DWELLING) DISTRICT LOCATED AT 2725 S. 11TH STREET IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. WHEREAS, the City Council for the City of Beaumont desires to issue a specific use permit to J. D. Kemp to allow a wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple Family Dwelling) District located at 2725 S. 11' Street, being all of Block 24 and Lots 1, 2, 7, 8 and 9, Block 27 and a portion of the abandoned 9th Street (Ord. 67-48), College Acres Extension, City of Beaumont, Jefferson County, Texas, containing 5.153 acres, more or less, as shown on Exhibit"A"attached hereto; and, WHEREAS, the City Council is of the opinion that the issuance of such specific use permit is in the best interest of the City of Beaumont and its citizens, subject to the hereinafter described condition; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That a specific use permit to allow a wholesale/retail/fabrication fence company in a GC-MD (General Commercial-Multiple Family Dwelling) District located at 2725 S. 111' Street, being all of Block 24 and Lots 1, 2, 7, 8 and 9, Block 27 and a portion of the abandoned 91h Street(Ord. 67-48), College Acres Extension, City of Beaumont, Jefferson County, Texas, containing 5.153 acres, more or less, as shown on Exhibit "A" attached hereto, is hereby granted to J. D. Kemp, his legal representatives, successors and assigns, subject to the following condition: ► Meets the City's disabled parking requirements. Section 2. That the specific use permit herein granted is expressly issued for and in accordance with each particular and detail of the site plan attached hereto as Exhibit "B" and made a part hereof for all purposes. Section 3. Notwithstanding the site plan attached hereto, the use of the property herein above described shall be in all other respects subject to all of the applicable regulations contained in Chapter 30 of the Code of Ordinances of Beaumont, Texas, as amended. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of December, 2002. - Mayor Evelyn M. Lord - •• � y ■�i FILE 1649-P: Request for a specific use permit to allow a wholesale/retail/fabrication NORTH ; fence company in a GC-MD (General Commercial- Multiple Family Dwelling) - - -.t District. Location: 2725 S. 111h St. SCALE Applicant: James D. Kemp 1"=200' . Ui � , .� � _ 3 mow - • � • 2 m Mo nro V AM ° T p t�� io �• '4` '�R �o . QO CORLEY AVE. 3GL7 Jam. - a• ♦ O A f I I ! I ♦ t i I l i I f M t l ? N t I A I I I IO Ir lk- f ICAwirwivir J 9L ~ AVE .4,O � L AV 6� CARTWRIGHT AVE. r p F777 S N �r X 7 N IS ] ON i • i • r • A40 A10 ff�- ♦ 1j I II . Al9e£RT? Ai'E � o 0 6G?7 ROBERTS AVE. 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M L.Ytur L.r w! 2 December 17,2002 Consider awarding a bid for the purchase of Excess Workers' Compensation Insurance akle PCity f Beaumont O Council Agenda Item TO: Kyle Hayes, City Manager FROM: Marie Dodson, Human Resources Director PREPARED BY: Joel Sistrunk, Safety Coordinator MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 13, 2002 REQUESTED ACTION: Consider Awarding Bid for Purchase of Excess Workers' Compensation Insurance RECOMMENDATION On December 10,2002,the City received proposals from McGriff,Seibels&Williams Of Texas,Inc. for specific excess workers' compensation insurance. The lowest bid that met our bid specifications was submitted by North River Insurance Company and has a Best Rating of A-. All specification requirements were met. The results of the bid tabulations are attached for review. Staff is recommending that the policy for excess workers'compensation insurance be awarded to North River Insurance Company. This policy will become effective January 1, 2003 for one year with an option to renew two (2)additional years at the same guaranteed rate. Based on the 2003 projected payroll of$47,062,900,the annual premium for the first year is$75,000. The estimated annual premium for the following two years will be based on a rate of.159 per$100 of payroll. North River Insurance Company will provide a preferable level of coverage with statutory limits. BACKGROUND The City is self-insured for its workers'compensation program. The excess insurance coverage limits the City's liability for claims from any one job related injury or accident. The City's liability is called Self-Insured Retention(SIR). In other words,the insurance carrier will cover all costs incurred on any individual claim more than$500,000 up to any amount authorized by statute. Staffrecommends that the City increase our current level of coverage from a$10,000,000 limit to a statutory limit. Our current Policy is with Gulf Insurance Company and has been for three (3) years. The annual premium for the calender year of 2002 was $24,195. As a result of the terrorists attacks of September 11, 2001, the best overall bid proposal received by the City of Beaumont for an annual premium is$75,000. The City is now being considered at a higher risk for the possibility of a terrorist attack. Approximately 1,330 full-time employees and 300 part-time, temporary and/or casual employees are covered by workers' compensation. BUDGETARY IMPACT Appropriation of Funds for this expenditure are available in the Employee Benefits Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Human Resources Director. RECOMMENDED MOTION Approve/deny a request to authorize the City Manager to purchase a policy for excess workers' compensation insurance from North River Insurance Company effective January 1, 2003. WORKERS' COMPENSATION EXCESS INSURANCE PROPOSAL ANALYSIS Vendors Submitting Proposals Met Specs Best Specific W.C.Limit Rate per Estimated Rating Excess $100 payroll Annual Retention Premium© Comments North River Insurance Yes A- S500,000, Statutory 4 .15900 $75,90011 No Payroll Audit (Flat Company Premium) Option to renew — for two additional years at the $600,000 Statutory .13810 $65,000 same guaranteed rate. Midwest Employers Casualty Yes A- $500,000 $10,000,000 .16750 $78,830 Annual audit of payroll. One Company year policy, no option to renew $500,000 Statutory .19910 $93,702 at the same rate. $500,000 $25,000,000 .18170 $85,313 $750,000 $25,000,000 .14140 $66,547 Employer's Reinsurance Yes A- $500,000 $10,000,000 0.1717 $82,806 added to all opt cement fee is Corporation (R.O.Williams& Company) audit of payroll. One year policy,no option to renew at the same rate. $500,000 Statutory no bid $0 $500,000 $25,000,000 .2022 $97,561 $750,000 $10,000,000 .1193 $57,546 $750,000 $25,000,000 .1504 $72,582 Texas Municipal League Yes Not $500,000 $10,000,000 no bid $0 This is a deductible quote,TML Rated by will handle the claims. $7,439 Best annual payment discount. Standard and Poors Rating=A. $500,000 Statutory $247,992 Annual audit of payroll. One year policy, no option to renew at the same rate. O Based on estimated annual payroll of$47,062,900. WCEXCE03.wpd 3 December 17,2002 Consider approving the purchase of mobile and portable radios for use in the Water Utilities Division E.l - Ci of Beaumont U Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 11, 2002 REQUESTED ACTION: Council consider the purchase of mobile and portable radios. RECOMMENDATION Administration recommends the purchase ofninety-five(95)mobile radios,thirty-eight(3 8)portable radios and six(6)controllers from Motorola through the Houston-Galveston Area Council(H-GAC) in the amount of$218,974.40. This price includes a H-GAC administrative fee of$3,508.79. BACKGROUND In 2000, the City purchased an 800 MHz Radio Communication Trunking System from Motorola. Included in the initial purchase was infrastructure to support the majority ofthe City's communication users and 300 mobile and portable radios for the Police Department. As funding becomes available,the system will be expanded to other departments to replace equipment purchased during the past sixty(60)years. The Water Utilities Department has requested that the system be expanded to their department to replace their older antiquated low band radio system. To convert to the 800 MHz system, Water Utilities has requested mobile radios, portable radios and control stations. The 800 MHz trunked radio system provides users with radio communication between departments or within their own departmental "talk groups." While each department shares a common communications system infrastructure, each department is able to communicate independently and privately. If necessary, such as during emergencies requiring multi-department response, users can be organized into talk groups. The present low band transmitter,purchased in 1987 for the Water Utilities Department,has limited range due to the system's low wattage output. The system is not reliable and communication is often Purchase of 800 MHz System December 11,2002 Page 2 unavailable. Telephone circuit lines currently used to transmit signals to communication towers will be terminated thus reducing the cost for leased circuit lines. In addition,the need for cell phones by field users will be reduced. The mobile radios will be installed in Water Utility vehicles,the portable radios will be issued to supervisory and field personnel in Water Administration, Water Distribution, Sewer Maintenance, Water Reclamation and Water Production. Three (3) controllers will be installed at the Water Utilities Administration Facility, two (2) controllers at the Water Production Plant and one (1) controller at the Water Reclamation Plant. BUDGETARY IMPACT Funds are available in the Water Fund for this expenditure. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED ACTION Approve/Deny the purchase of ninety-five(95)Motorola Model M01 MX mobile radios,thirty-eight (38) Motorola Model HO1QX portable radios and six (6) control stations in the amount of $218,974.40 through H-GAC. 4 December 17,2002 Consider approving of the payment of an invoice for an annual software support agreement for a Motorola Mobile Data Communication System(MDC) City of Beaumont •� Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 9, 2002 REQUESTED ACTION: Council approval of the payment of an invoice for an annual software support agreement for a Motorola Mobile Data Communication System (MDC). RECOMMENDATION Administration recommends payment of an invoice to Motorola in the amount of$34,544.35 for software support for a period of one (1) year. BACKGROUND The software maintenance agreement provides for twenty-four (24) hour support and updates to the vendor's software during the contract period. Currently, there are 118 MDC's installed in the City's Police, Fire, and Emergency Medical Service vehicles. The invoice includes maintenance for two (2) MDC's utilized by the Jefferson County Sheriff's Department and one (1) by the Texas Department of Public Safety. The City will be reimbursed $253.50 from the Jefferson County Sheriff's Department and$126.75 from the Texas Department of Public Safety. In 1999, the City purchased the mobile data communication system for the Police Department. An MDC is a wireless data communications system providing officers with direct access to the host Computer Aided Dispatch (CAD) system. The system provides officers with the ability to access information from the National Crime Information Center,Texas Crime Information Center and from the City's AS400 mainframe computer. Complete case files from the AS400 database can be accessed providing field officers with detailed graphical images including fingerprints, photographs, maps and diagrams. This purchase is exempt from competitive bidding since it is available from only one (1) source Purchase of Software Maintenance for MDC's Page 2 December 9, 2002 having exclusive rights to modify and maintain the software. BUDGETARY IMPACT Funds are available in the Confiscated Goods Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager and Central Services Director. RECOMMENDED MOTION: Approve/Deny payment of an invoice for an annual software support agreement for a Motorola Mobile Data Communication System (MDC) in the amount of$34,544.35. 5 December 17,2002 Consider approving a contract for the purchase of lubricants I "Awl ...... Cit y of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 5, 2002 REQUESTED ACTION: Council approval of a contract for the purchase of lubricants. RECOMMENDATION Administration recommends award of a six(6) month contract for purchasing lubricants to Fuller Oil Co., Inc. at the unit costs reflected in the attached bid tabulation, with an estimated total expenditure for the contract period of$36,372.45 BACKGROUND The contract specifies that the successful bidder shall provide approximately 11,050 gallons of various lubricants at fixed unit costs for use by various City departments in maintaining equipment. The awarded vendor shall also provide three (3) bulk tanks of at least 300 gallon capacity each at the fleet maintenance facility for City use during the contract period. The ability to receive and store bulk delivery of lubricants will allow the City to realize cost savings. Twenty (20) vendors were notified with five (5) submitting bids. The specifications for products bid by Fuller Oil Co., Inc. have been reviewed by Fleet Management Division personnel and meet requirements set forth in the bid. The attached bid tabulation also reflects the unit cost per lubricant for the previous contract period. The local sales tax impact analysis formula was applied to the local vendor's bids, but did not alter the bid standings. BUDGETARY IMPACT Funds are available for this expenditure in user Departments' operating budgets. PREVIOUS ACTION None. Six (6) Month Contract for Lubricants December 5, 2002 Page 2 SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny award of a six(6) month contract to Fuller Oil Co., Inc. for purchasing lubricants at the unit costs stated in the attached bid tabulation. CITY OF BEAUMONT BID TABULATION FOR LUBRICANTS BID OPENING DATE: NOVEMBER 21,2002 BID NUMBER: RF1003-07 __7 FULLER OIL CO.,INC SUN COAST RESOURCES PUMPELLY OIL CO. SILSBEE,TX HOUSTON,TX BEAUMONT TX Est.Qty. Description Unit Total Unit Total Unit Total 5,000 15W-40,engine oil(bulk) $3.082 $15,410.001 $3.4901 $17,450.00 $3.090! $15,450.00 1,000 15W-40,engine oil(55 gal drums) $3.680 $3,680.001 $4.180 $4,180.00 $3.610! $3,610.00 500 30W engine oil(55 gal drums) $3.680 $1,840.001 $4.060 $2,030.00 $3.4701 $1,735.00 1,300 Dexron III(qt) $1.0925 $1,420.251 $1.200 $1,560.001 $1.150 $1,495.00' 600 Dexron III(bulk) $3.082 $1;849.20; $3.530 $2,118.00 $3.0601 $1,836.00 100 Dexron III(55 gal drums) $3.680 $368.00'; $4.000 $400.001 $3.580 $358.00 100 Mercon 5(qt) $1.900 $190.001 $2.400 $240.001 $2.570 $257.00 2,500 Multi-purpose hydraulic oil(bulk) $3.082 $7,705.00 $2.080 $5,200.00 $3.160 $7,900.00 500 Multi-purpose hydraulic oil(drum) $3.680 $1;840.00 $3.000 $1,500.00 $3.610, $1,805.00 500 Caterpillar TO-4 comp.hydraulic oil $4.140 $2,070.00 $4.800 $2,400.00 $6.400' $3,200.00 1 3 Onsite tank usage charge $0.000 $000 $0.000 $0.00 $0.000 $0.00 TOTAL BID $36,372'.45 $37,078.00' $37,646.00 1 M anufacturer 'Phillips 66 Chevron Conoco/Service Pro Delivery i er time One(1}da One 1 day 1 One(1)da Y Y O Y Y � TRI-CON INC THOMAS PETROLEUM BEAUMONT,TX BEAUMONT,TX' Est.Qt . Descri tion Unit Total Unit Total 5,000115W-40,engine oil(bulk) $3.400 $17,000.00 $3.790 $18,950.001 1,000 15W-40,engine oil(55 gal drums) $3.730 $3,730.00 $4.310 $4,310.00;11 500 30W engine oil(55 gal drums) $3.710 $1,855.001 $5.300 $2,650.0011 1,300 Dexron III(qt) $1.280 $1,664.00 $1.350 $1,755.00;1 600 Dexron III(bulk) $3.440 $2,064.00 $5.190 $3,114.00!1 100 Dexron III(55 gal drums) $4.000 $400.00 $5.590 $559.00 100 Mercon 5(qt) $1.980 $198.00 $2.460 $246.001 2,500 Multi-purpose hydraulic oil(bulk) $2.890' $7,225.00 $2.430 $6,075.00 500 Multi-purpose hydraulic oil(drum) $3.580, $1,790.00 $2.980 $1,490.00 1 500 Caterpillar TO-4 comp.hydraulic oil $4.510' $2,255.00 $6.1301 $3,065.00 3 1 Onsite tank usage charge $0.000 $0.0011 $0.0001 $0.00 TOTAL BID $38_181.001 $42,214.00 Manufacturer Fina Chevron Delivery time One 1 day One 1 da PREVIOUS CONTRACT PRICING: TRI-CON INC BEAUMONT TX Est.Qty. Description Unit Total 5,000 15W-40,engine oil(bulk) $3.2701 $16,350.00 1,000 15W-40,engine oil(55 gal drums) $3.590 $3,590.00 500 30W engine oil(55 gal drums) $3.550 $1,775.00 I 1,300 Dexron III(qt) $1.230 $1,599.00 I'1 600 Dexron III(bulk) $3.310 $1,986.00, 100 Dexron III(55 gal drums) $3.850 $385.00 100 Mercon 5(qt) $1.900 $190.00 2,500 Multi-purpose hydraulic oil(bulk) $2.780 $6,950.00 500 Multi-purpose hydraulic oil(drum) $3.440 $1,720.00 500 Caterpillar TO-4 comp.hydraulic oil $4.340 $2,170.00 3 Onsite tank usage charge $0.000 $0.00 TOTAL BID $36,715.00 6 December 17,2002 Consider awarding a bid for the purchase of two (2) centrifugal trash pumps for use in the Water Utilities Division VO%V� P.. City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 10, 2002 REQUESTED ACTION: Council approval to award a bid for the purchase of two (2) centrifugal trash pumps for use by the Water Utilities Division. RECOMMENDATION Administration recommends award of a bid for the purchase of two (2) portable centrifugal trash pumps in the amount of$57,945 to Saladin Pump and Equipment of Beaumont, Texas. BACKGROUND One (1) pump specified in the bid is for use in the Water Reclamation Plant, and the other will be used by the Water Distribution Division. The pump will be used in the Reclamation Plant to bypass the water clarifier units during routine maintenance while the clarifiers are taken out of service, and for various de-watering applications as necessary throughout the plant. The unit for Water Distribution will be used to bypass damaged sections of water and sewer pipe while under repair, or to de-water the access to the pipe. The unit will frequently be used in residential areas, and at times will be in service throughout the night. A sound-attenuated model was specified for this application in order to minimize the audible disturbance to affected neighborhoods. Bid notices were provided to 13 vendors, with four (4) responding with bids as reflected in the attached tabulation. The bid submitted by Service Pump and Compressor was the apparent low bid at$55,458, but was determined by Water Utilities personnel as not meeting certain minimum performance specifications, primarily with regard to the impeller, mechanical seal, vibration controls, trailer and sound enclosure. The exceptions are as follow: • The impeller specified is a two-vane, spiral type which provides higher efficiency and allows for higher suction lifts with lower horsepower requirements than the enclosed two- port design submitted by Service Pump and Compressor. Purchase of Two (2) Centrifugal Trash Pumps December 10, 2002 Page 2 • The pump is required by specification to have replaceable front and rear wear plates and an alloy steel shaft, with a double mechanical seal with silicon carbide faces for durability. The unit submitted by Service Pump does not possess the wear plates and the seal faces are tungsten, a material lacking the strength of the silicon carbide. The unit proposed by Thompson Pump shares this exception to specifications. • The pump specified is a rotary vane vacuum pump which provides a higher air flow at greater vacuum levels,resulting in quicker priming cycles than the diaphragm type vacuum pump submitted by Service Pump and Compressor. The Thompson pump is also a diaphragm type pump. • Specifications require that the pump and engine shall mount on the chassis via anti- vibration mountings to reduce noise and component fatigue due to vibration. The unit quoted by Service Pump and Compressor does not utilize anti-vibration mountings. • The specified trailer is to be hot dipped galvanized to eliminate corrosion due to the harsh environment in which the pumps will be used. The trailer submitted by Service Pump and Compressor is blasted,primed and painted only. The Thompson trailer also is primed and painted only, not galvanized. • The enclosure on the sound-attenuated model is specified to be of polyurethane construction to eliminate corrosion and increase durability. The enclosure submitted by Service Pump and Compressor is 12-gauge sheet metal with powder coat finish. The Thompson enclosure is aluminum. Water Utilities has determined that the units submitted by Saladin Pump and Equipment meets the performance specifications contained in the bid. The pumps carry a two (2) year parts and labor warranty. BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. Purchase of Two (2) Portable Centrifugal Trash Pumps December 10, 2002 Page 3 RECOMMENDED MOTION Approve/Deny accepting a bid from Saladin Pump and Equipment in the amount of$57,945 for the purchase of two (2) ACME Dynamics portable centrifugal trash pumps for the Water Utilities Division. Purchase of Two (2) Portable Centrifugal Trash Pumps December 10, 2002 Page 4 Vendar. De}ivery Manufacturer Air-Cooled Sound Total M& Time Unit Cost Attenuated Amount Model Unit Cost (LiquYd Cooled) Service Pump 42-56 Pioneer $21,142/ea. $34,316/ea. $55,458 Beaumont,Texas days Saladin Pump&Equip. 42 days ACME $21,864/ea. $36,081 /ea. $57,945 Beaumont,Texas Dynamics Thompson Pump 120 days Thompson $29,719/ea. $35,364/ea. $65,083 Baton Rouge,Louisiana Rain for Rent 42 days Power Prime $31,350/ea. $45,613.33/ea. $76,963.33 Groves,Texas 7 December 17,2002 Consider a tax exemption for property located at 1608 Orange Cit y of Beaumont •�• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 10, 2002 REQUESTED ACTION: Council consider a tax exemption for property located at 1608 Orange. RECOMMENDATION The Administration recommends a tax exemption at 100% for the additional assessed value for a period of ten(10)years. BACKGROUND Mr. David Bienvenu, the property owner is renovating the "Ogden House" at 1608 Orange. Renovations to the three buildings include repairs to both the interior and exterior of the carriage house, servants quarters and the main house. Total costs are estimated at $155,000. The dollar amount of the improvements to the buildings exceeds the current value of the entire property. These three buildings are major contributing structures in the neighborhood and their renovation will play a significant role in the revitalization of the Heart of the City neighborhood. BUDGETARY IMPACT For a period of ten(10)years the taxes on the property at 1608 Orange will be frozen at 100%of the pre-renovation value. The current appraised value is $125,090. PREVIOUS ACTION At a Public Hearing of the Historic Landmark Commission on December 9, 2002, the Commission voted 7:0 to approve a tax exemption that would freeze taxes for ten(10)years at the pre-renovation value. SUBSEQUENT ACTION None. RECOMMENDED BY Historic Landmark Commission, City Manager, Public Works Director and the Planning Manager. RECOMMENDED MOTION Approve/Deny a request for a tax exemption for 1608 Orange at the pre-renovation value for a period of ten(10)years. Woftw� qw- �Zl L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS DECEMBER 17,2002 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments Bessie Chisum would be reappointed to the Community Development Advisory Committee. The current term will expire December 11, 2004. (Councilmember Lulu Smith) Dora Nisby would be appointed as Chairman of the Community Development Advisory Committee. The term would commence December 17, 2002 and expire December 16, 2003. (Mayor Evelyn M. Lord) A) Approve a resolution authorizing eminent domain proceedings to acquire property at Astor and Fletcher Streets for a Sanitary Sewer Lift Station B) Approve a resolution authorizing the acceptance of a water line easement providing access for fire prevention services C) Approve a resolution authorizing the acceptance of five (5) water line easements providing access for fire prevention services D) Authorize City participation in the State of Texas Cooperative Purchasing Program for the purchase of books, publications and audio visual materials A City of Beaumont ...01� : ` Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 10, 2002 REQUESTED ACTION: Council consider a resolution authorizing eminent domain proceedings to acquire property at Astor and Fletcher Streets for a Sanitary Sewer Lift Station with a twenty-foot (20') permanent utility easement and a ten-foot (10') temporary construction easement as part of the Sanitary Sewer Interceptor Rehabilitation Project. RECOMMENDATION The property owner listed below has not accepted the appraised value for their property. Property: out of Lots 1 and 12 - 16, Block 7 North End Addition 1,120 SF Lift Station Site - valued at $ 224 11,920 SF Permanent Utility Easement - valued at $1,192 6,140 SF Temporary Construction Easement - valued at $ 184 Total Appraised Value: $1,600 Appraiser: Bishop Real Estate Appraisers Owner: Charles L. Jackson The administration recommends authorization to acquire the property by eminent domain. BACKGROUND The City of Beaumont is working on plans for rehabilitation of the East Lucas Sanitary Sewer Interceptor. As part of this project the City will need to acquire several utility easements and a site for a proposed sanitary sewer lift station. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny resolution authorizing eminent domain proceedings to acquire property at Astor and Fletcher Streets for a Sanitary Sewer Lift Station with a twenty-foot (20') permanent utility easement and a ten-foot (10') temporary construction easement as part of the Sanitary Sewer Interceptor Rehabilitation Project. JacksonEminentDomainsk.wpd December 10,2002 SUBJECT u n Cer�ony a w HALE ca EMINENT DOMAIN 0 �dG Z MARTIN Pine S . OUT OF LOTS 1 N °9 Y Q IL Pnrk W y� S ¢ U AND 12-16, BLOCK 7 'R z -- � RHONE Z NORTH END ADDITION e� �° DEL A EQ a BhQ� z MA ING 3 9E 5 � JF ETC ER J OWNER: CHARLES L. �L 9C o! ET I McQU JACKSON ngnoIla ,p n Pnrk y CL SZM O ` CpTM pD L ER es ,8 OP �A Magnolia Q�'oy Cemeter 3 n0 P ISLA a Y MARIN R LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY TE PORARY IT CO,STRUCTION FASEMENT I 1 I 120' PERMAN[NT UTILITY ygSEMENT i I I I LOT 6 LOT 5 LOT 4 1 LOT 3 1 LOT 2 LOT 1 NORL END �DDITI0J I VOLUME 3.1PAC£ 796 a MAP RECORDS ' I fEf-FEV?SON COUNTY. TEXAS I - - _ -- _- =1 ' - _ - _ -: TEMPUR RY 10' COr TRUCTION ASEMENT, a o q Y ~ q 20' PERMANENT UTILITY EASEMENT—, L'` < IVT 11 LO1 12 LOT 13 LOT 14 LOT 15 'OT TG Z L,.I Z o FLETCHER STREET -----" W U N.T.S. City of Beaumont �• Council Agenda � = • � Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 10, 2002 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a water line easement providing access for fire prevention services. RECOMMENDATION The property owner listed below has conveyed a ten foot (10') water line easement to the City of Beaumont. This easement will provide mandatory access for fire prevention services. Woodlands Subdivision located at the intersection of Cardinal Drive and Fourth Street [Blocks 27, 28, 33 and 34 of M. C. Cartwright Subdivision out of J. W. Bullock Survey, Abstract 7] Owner: West Cardinal 140, L. P. Administration recommends acceptance of the easement. BACKGROUND The easement is to be used to provide exclusive access to the water lines and fire hydrants for the Woodlands Subdivision named above. It would also allow for the construction, alteration, operation and maintenance of the said water lines and appurtenances. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the acceptance of a water line easement providing access for fire prevention services. WoodlandsFireEstsk.wpd December 10, 2002 SUBJECT Si. JA ES Fp, ST JA E 1 A w GLENW OD GL NWOO1D, OLL OL I `Pq W EDMON E MONDS o v MA 10' WATER LINE EASEMENTS A W a LMIRA wHE ERT N Y HE ER a YV n 1 J ¢ NOR z a NORA z U 'y LELA .. ¢ LELA SARAH SARAH f z BEND R OOKER a LUCI LE LUCILL JOSE CAR a E WOODLANDS SUBDIVISION OUT �q VIRG a aw OF BLOCKS 27, 28, 33 do 34 cARDrNA` DRIVE Y m F S IB AND BOURBON a� 3 PHIN BASIN M. C. CARTWRIGHT RAMPAR 3 WEST HIGHLAN SUBDIVISION Q 3 � u a (INTERSECTION OF CARDINAL DR. AND 4TH. ST.) AMMIEw BUN= I, CHAM LESS OWNER: CARDINAL 140, L. P. LOCATION MAP LEGEND N.T.S. SUBJECT PROPERTY 724.57' w. W Of 432.58' CD �9 ti Q n W ' Q 211.77' Ut ® 75 C �R � a l N�� ORS W I� N.T.S. c City of Beaumont..C711i � = � . Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 10, 2002 REQUESTED ACTION: Council consider a resolution authorizing the acceptance of five (5) water line easements providing access for fire prevention services. RECOMMENDATION The property owners listed below have conveyed five (5) ten-foot (10') water line easements to the City of Beaumont. These easements -- all located at the new Kroger Site at 3965 Dowlen Road -- will provide mandatory access for fire prevention services. 1. Easement "D" (0.2133 acres) - out of Tract 1, Plat RS-4, W. B. Dyches Survey, Abstract 17; in Tract No. 1 of 32.675 acres to M.A. Phelan II Owner: M. A. Phelan II, Trustee 2. Easement "B" (0.0778 acres) - out of Tract 1, Plat RS-4, W. B. Dyches Survey, Abstract 17; in Tract No. 1 of 32.675 acres to M.A. Phelan II Owner: Beaumont Westfield Venture L.P. 3. Easement "C" (0.0618 acres) - out of Tract 1, Plat RS-4, W. B. Dyches Survey, Abstract 17; in Tract No. 1 of 32.675 acres to M.A. Phelan II Owner: Beaumont Westfield Venture L.P. 4. Easement "F" (0.0253 acres) - out of Tract 1, Plat RS-4, W. B. Dyches Survey, Abstract 17; in Tract No. 1 of 32.675 acres to M.A. Phelan II Owner: Beaumont Westfield Venture L.P. 5. Easement "G" (0.008 acres) - out of Tract 1, Plat RS-4, W. B. Dyches Survey, Abstract 17; in Tract No. 1 of 32.675 acres to M.A. Phelan II Owner: Beaumont Westfield Venture L.P. Administration recommends acceptance of the easements. BACKGROUND The easements are to be used to provide exclusive access to the water lines and fire hydrants for the new Kroger site on Dowlen Road. They would also allow for the construction, alteration, operation and maintenance of the said water lines and appurtenances. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the acceptance of five (5) water line easements providing access for fire prevention services. Krogeff ireEsmtsk.wpd December 10,2002 SUBJECT 0 5 - 10' WATER LINE EASEMENTS u 3� OUT OF TRACT 1, PLAT RS-4 W.B. DYCHES SURVEY , 1ARD ABSTRACT 17 �� Tw ITT FrxsoM Y ENN (8965 DOWLEN ROAD) ¢¢�� o!g a+� a AIEI ROW ELRINGTON BRI ILTON OWNER:M.A. PHELAN, TRUSTEE WE LE [EASEMENT "D"] AND 7 F BEAUMONT WESTFIELD VENTURE L.P.[EASEMENTS A a a „B „C„,„F” AND „G„ DELAWARE ti ■BAY TRACE pLAC LOCATION MAP LEGEND N.T.S. ® SUBJECT PROPERTY i EASEMENT 'D' _ EASEMENT f I z®'DwVE ••—•• c i w,esc^vc.a •••- I .�; EASEMENT 'D' -- 25_DRIJE {gi -r EAS MENT EASE�NT7 ` ! 'G, 'F. 3`17 5 . 3°19.5 4'0!5 L ANCHOR ANCHOR ANCHOR ANCHOR ANCHOR 1 -3 I5--- 393 eP � A" B" R C" � D" E.' . i 1 Sf2's to a ....--....---�.— - - (;3�BH2E,EYS4 O ryB P£C P.H.A Et CAL 3 (r S S.F 32AW S.F. S.WD S.F. MUG S.F. 25•DW S.F. I 1 1 EASEMENT 'C' 35'DRIVE L.3' 20 37 40 37 4a 37 .G 37 I � b4e • a I ab'13 25'DRIVE EASEMENT 'B' - 2s zs za D a 84 w z Z I { Kris py J tt I 310 Krerne o .._.. 2w aRtYE ,o as PAD 1 41. i S.F { i' b� I i ----- - -- - - F -- -_-�_-_- --- - - -- nI� PRWECT SIGN wrti.im. •+ AOUS SIGNAL "' iJQ_— �. y, EKIS IING scvEA—�.toC..vet[ j Lj 8 9 w °D 000'RO.K ��. TEXACO CREDIT L) N.T.S. D Ili.. City of Beaumont 7J27J Council Agenda Item � K g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: December 17, 2002 AGENDA MEMO DATE: December 10, 2002 REQUESTED ACTION: Council authorization for City participation in a State of Texas contract for the purchase of books, publications, and audio visual materials. RECOMMENDATION Administration recommends authorization for City participation in the State of Texas Cooperative Purchasing Program for the purchase of books, publications, and audio visual material. Contracted book vendors are Blackwell's Book Services, Baker and Taylor, Perma Bound, and Major Scientific Books. BACKGROUND The Cooperative Purchasing Program is coordinated by the Texas General Services Commission in accordance with state bidding statutes. The program allows cities to participate in purchasing goods and services at contracted prices offered to the State. By participating with the State, cities can reduce the number of bids processed as well as take advantage of volume discounts. The contract for books, publications, and audio visual material is in effect through December 31, 2003. .. .. gee..Less... C z;>:::;s:::» °::::::::::....................a�ta :. :.::.:,::.::::::::::::::::::::::..:: arc ed.:::: �n.d rs.,:::.:::..:: � c rye..................Per..ce a. e........... +e Di ::.:..:.:.::..:::::::.:::::::::::5.::::::::.:.:::::::::::,::. Legal Publishing, Trade Type Law- Blackwell's Book related. Services N/A 12% Major Scientific Health Science Discount Publications Books N/A 18% Books, Publications, and Audio Visual Material December 10, 2002 Page 2 >Les ........... .......... ........ ...... .......... ............. ........... ............. "'Ve d ........... d. . ....... ... . .. .. ..................... .................. .. ................. ....... ................... . .................... ................. ........... ........... .. ................. .............. ........................ Trade (Novels, Popular Fiction and Non-Fiction) Discount publications as classified by Books-in-Print Baker & Taylor $1.15/book 39% Non-Trade (Text and Technical books) Discount publications as classified by Books-in-Print Baker & Taylor $1.15/book 20% Perma Bound Pre-bound Paperbacks Books $ .96/book 28% Video Cassettes Baker & Taylor N/A 30.5% Audio/Music Cassettes Baker & Taylor N/A 34% Audio/Compact Disks _ Baker & Taylor N/A 24L__Jj Books with a Catalogue Service charge are shipped "shelf ready" which includes a glued book pocket and spine label, a set of cards in the inside pocket, and an electronic record in full mark format for the library database. BUDGETARY IMPACT Funds are available in the Beaumont Public Library's operating budget. The annual estimated cost is $200,000. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Library Director. RECOMMENDED ACTION Approve/Deny authorization for City participation in the State of Texas Cooperative Purchasing Program contract for primary book vendors per the discounts and service costs stated above.