HomeMy WebLinkAboutRES 02-291 RESOLUTION NO. 02-291
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager is hereby authorized to execute and renew for one year the
contract in the amount of$53,130 with Carolyn C. Chaney & Associates, Inc. as the City
of Beaumont*s Washington Assistant. The effective date of the contract is January 1,
2003 through December 31, 2004. The contract is substantially in the form attached
hereto.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10`h day of
December, 2002.
- Mayor Evelyn M. Lord -
SAAGENDA\CITY CLERK\12-10-02.wpd
LOCAL GOVERNMENT CONSULTANTS
November 13, 2002
Mr. Kyle Hayes
City Manager
P.O. Box 3827
Beaumont, TX 77704
Dear Kyle:
Please consider this a formal request for a one-year renewal of the contract between
the City and Carolyn C. Chaney&Associates, Inc. for federal lobbying and information
services. Given the City's current budget situation, I believe it would be appropriate for
our level of compensation to remain the same as it was this year.
Clearly it has been a tumultuous year in Beaumont, but we are very appreciative of
the focus that the Mayor, City Council, and your staff have given to us' as we promote the
City's agenda in Washington. As you know,we were very pleased with your appointment
as City Manager, and we hope to provide you with as much assistance as possible in
maintaining and improving the many services provided to the Beaumont community.
It has also been an unusual year in Washington, and Congress continues to struggle
with its budget problems. We are hopeful that the FY 2003 Transportation Department
appropriations bill will ultimately contain at least the $300,000 that was recommended by
the Senate for Beaumont Municipal Transit, although it now appears that the bill will not
be finalized until January at the earliest. Federal transportation programs (TEA-21) are
scheduled for authorization next year, and we will continue to seek funds for BMT, as well
for the Delaware Street extension.
I have been pleased and proud to represent the City of Beaumont for the past 22
years, and hope to continue that relationship into 2003. Thank you for your support, and
please do not hesitate to call if you would like to discuss our contract any further.
Sincerely,
Carolyn C. Chaney P
Washington Assistant
CIlYOFf� -
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1401 K STREET,NW SUITE 700 WASHINGTON,DC 20005-3401
TELEPHONE 202/842-4930 FAx 202/842-5051
www.capitaledge.com/chaney.html
AGREEMENT
BETWEEN THE CITY OF BEAUMONT,TEXAS
AND
CAROLYN C. CHANEY&ASSOCIATES, INC.
1401 K STREET,NW- SUITE 700
WASHINGTON, D.C. 20005-3430
Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes
referred to as the "City") and Carolyn C. Chaney & Associates, Inc. (hereinafter
sometimes referred to as "Consultant") agree to assume the following obligations.
L Obligations of Consultant
A. Consultant will organize and operate a unit to act as a
Washington office for the City and will be the assigned member
of its staff. Consultant will be responsible for obtaining and
furnishing requisite staff,office space,utilities, furnishings,and
equipment, common-use office supplies and services, and
general administrative support according to the level of service
specified in Paragraph IV;
B. Consultant will confer with the City Manager and such other
City personnel as the City Manager may designate at the times
and places mutually agreed to by the City Manager on all
organizational planning and program activities which have a
bearing on the ability of the City to make the best use of federal
aid programs; and will act as Washington Assistant to the City
of Beaumont,Texas;
C. As Washington Assistant the Consultant will review federal
executive proposals, legislation under consideration, proposed
and adopted administrative rules and regulations and other
Washington developments for the purpose of advising the City
on her own initiative of those items which may have a bearing
on City policy or programs;
D. More specifically, as Washington Assistant the Consultant will
advise and consult on behalf of the City with the White House
and any other Federal agencies, departments and commissions
as may be necessary to the performance of full Washington
service to the City Manager and the City. Additionally, the
Consultant will act as liaison with the U.S. Conference of City
Managers and the National League of Cities, and will furnish
legislative and administrative analyses of issues as requested;
E. As Washington Assistant the Consultant will secure and furnish
such detailed information as may be available on federal
programs in which the City indicates an interest;
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F. As Washington Assistant the Consultant will review and
comment on proposals of the City which are being prepared for
submission to federal agencies when requested to do so by the
City Manager or his designees;
G. As Washington Assistant the Consultant will maintain liaison
with the City's Congressional delegation and will assist the
delegation in any matter which the City determines to be in its
best interest in the same manner as any other member of the
City's administrative staff might render assistance;
H. As Washington Assistant the Consultant will counsel with the
City regarding appearances by City personnel before
Congressional committees and administrative agencies and will
arrange for appointments and accommodations for City
personnel as necessary;
I. As Washington Assistant the Consultant will contact federal
agencies on the City's behalf when City applications are under
consideration by such agencies and counsel the City to take
whatever steps appear to be required to obtain the most
favorable consideration of such applications;
J. As Washington Assistant the Consultant will advise and consult
with or otherwise make assistance available to such
representatives of the private sector who are engaged in
economic development activities as determined by the City
Manager to be in the best interests of the City;
K. In fulfilling her responsibilities under this Agreement, the
Washington Assistant will act in the name of the City of
Beaumont, Texas under the supervision of the City Manager.
Any change in the person of the Washington Assistant from the
person representing the City as of the effective date of this
agreement must be approved by the City Manager.
II. ObEgat_ions of the C -ofBeaumont, Texas
A. To advise the Consultant of the name or names of persons
other than the City Manager authorized to request service and
the person or persons to be kept advised by the Washington
Assistant;
B. To supply the Consultant with a summary of all federal
programs in which the City is participating and advise the
Consultant of any new applications filed, together with
pertinent details as to the substance of such applications;
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C. To supply the Consultant with copies of budgets, planning
documents, and regular reports of the City Manager and
departments,Council agenda and proceedings,newspapers and
other materials which will assist the Consultant in keeping
current on City policies and programs;
D. To reimburse the Consultant for(1) all travel expenses incurred
pursuant to Paragraph I,Subparagraphs D and G; (2) expenses
for attendance at any other meetings attended by the
Washington Assistant outside Washington,DC, at the request
of the City;
E. To reimburse the Consultant for other expenses which are
incurred within Washington, DC on behalf of the City in
carrying out the provisions of this Agreement and as approved
by the City Manager subject to the provisions of Paragraph IV;
F. To bear long distance telephone, photocopying, executive
expenses and postage expenses.
III. The CityofB=unont Texas and the Consultantconc ur&at&e
following exclusions shall apply to this Agreement:
A. The Consultant:
1. Will not represent commercial or industrial establishments of
the City in pursuit of federal business except in accordance with
the provisions of Paragraph I, Subparagraph J, above;
2. Will not, by virtue of this Agreement, represent other local
government agencies in Beaumont, Texas except those which
are instrumentalities or agencies of the City of Beaumont,
Texas;
3. Will not perform any legal, engineering, accounting or other
similar professional service;
4. Will not directly or indirectly participate in or intervene in any
political campaign on behalf of or in opposition to any
candidate for public office in or representing the City.
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IV. Compensation
The cost of service will be $53,130.00 for twelve months,payable in advance,in equal
monthly installments of$4,427.50 commencing on the first day of January, 2003. In
addition, a maximum of $4,000.00 for reimbursable expenses incurred pursuant to
Paragraph II, Subparagraphs D, E, and F.
V. Termination
Either party may terminate this Agreement at any time by giving the other at least sixty
(60) days notice in writing of such termination.
IN WITNESS WHEREOF:
ATTEST DATE
Carolyn C.Chaney,Washington Assi t nt
Kyle Hayes, City Manager
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