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HomeMy WebLinkAboutPACKET NOV 05 2002 IWJ City of Beaumnt REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 5, 2002 1:30 P.M. AGENDA CALL TO ORDER Invocation Pledge Roll Call Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider amending Section 21-75 of the Code of Ordinances related to authorized positions in the Police Department 2. Consider amending Ordinance No. 28.24.1 related to Solid Waste Service Fees 3. Consider approving the purchase of a 35-foot municipal transit bus 4. Consider approving a contract for the purchase of sodium hydroxide for use in the Water Utilities Division WORK SESSION * Discuss guidelines related to the City's Housing Rehabilitation Program * Overview of Capital Improvement Program(CIP) Drainage Projects COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to three minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Prunella and Van Daniel v Jefferson County,et al Claim of Jonathan Stevenson * Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: The Municipal Court Magistrates Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Pat Buehrle at 880-3725 a day prior to the meeting. 1 November 5,2002 Consider amending Section 21-75 of the Code of Ordinances related to authorized positions in the Police Department City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED: Tom Scofield, Chief of Police MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 28, 2002 REQUESTED ACTION: Consider an Amendment to Municipal Ordinance 99-45, Section 21-75 changing Grade I and Grade II positions. RECOMMENDATION Council consideration of an amendment to Municipal Ordinance 99-45, Section 21-75 changing Grade I Positions from 196 to 197 and Grade II positions from 53 to 52. BACKGROUND As of September 30, 2002, Grade II Sergeant Chilton Miles retired. In keeping with the reorganization within the Police Department that began with the October 1997 collective bargaining agreement,a reduction of the Grade II position is needed. By reducing this position and increasing the Grade I position, this will accurately reflect the current organization of the Police Department as well as allow the utilization of the police specialist positions in the Criminal Investigations Division. BUDGETARYIMPACT The current annual pay for one Grade II Sergeant is $53,412. The annual pay for one Grade I Patrolman is $34,560 which is a positive budget impact of$22,854. PREVIOUS ACTION None SUBSEQUENT ACTION None RECOMMENDED BY City Manager and Chief of Police RECOMMENDED MOTION Accept/Deny the Amendment to Municipal Ordinance 99-45, Section 21-75 changing Grade I and Grade II positions. Beaumont Police Department Tom Scofield, Chief Office:409-880-3801 • Fax: 409-880-3844 P.O. Box 3827 Beaumont,Texas 77704-3827 www.ih2000.net/bpd/ October 28, 2002 Mr. Kyle Hayes City Manager P. O. Box 3827 Beaumont, Texas 77704 Dear Mr. Hayes, On September 30, 2002, Grade 11 Sergeant Chilton Miles retired. I am therefore requesting that the City Ordinance Section 21-75 be amended reducing the number of positions in the Grade II category by one from 53 to 52 and reallocating that position into the Grade I category increasing it from 196 to 197. This request is in keeping with the reorganization of the Police Department that began with the October 1997 contract and continues in the current collective bargaining agreement. Furthermore it allows for the utilization of the police specialist positions in the Criminal Investigations Division. Below is a summary of the changes in proposed personnel allotments: Current: Proposed: Grade I 196 197 Grade 11 53 52 Grade III 10 10 Grade IV 3 3 Deputy Chief 2 2 Total 264 264 1 will be glad to provide any additional information necessary. Sincerely, Tom Scofield Chief of Police nduomp ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING SECTION 21-75 OF THE CODE OF ORDINANCES TO AMEND THE GRADE I AND GRADE II POSITIONS IN THE BEAUMONT POLICE DEPARTMENT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. Section 1. THAT Chapter 21, Section 21-75 of the Code of Ordinances of the City of Beaumont be and the same is hereby amended to read as follows: Section 21-75. Grades and Classifications - Police Department The following grades and classifications are hereby established within the Police Department. BE IT ORDAINED BY THE CITY OF BEAUMONT: Grade Classification Positions Officers 197 11 Sergeants 52 III Lieutenants 10 IV Captains 3 Deputy Chiefs 2 Total 264 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. All ordinances or parts of ordinances in conflict herewith, including conflicting portions of the City Budget, are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of November, 2002. - Mayor Evelyn M. Lord - 2 November 5,2002 Consider amending Ordinance No. 28.24.1 related to Solid Waste Service Fees VOW Cit y of Beaumont ...A.. Council Agenda Item � = W, g TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: John Labrie, Clean Community Director 9 MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 30, 2002 REQUESTED ACTION: Consider Amending Ordinance No.28.24.1 Relating To Solid Waste Service Fees RECOMMENDATION Administration recommends that Council approve an Amendment to Ordinance No. 28.24.1 to increase the monthly rates for solid waste management services per household unit by $1.15 per month beginning January 1, 2003. The standard rate of$10.85 per month will increase to $12.00 per month and the senior citizen rate of$9.75 per month will increase to $10.90 per month. BACKGROUND In 1988, the monthly rate for standard solid waste services was set at$10.08 and the senior citizen rate was set at $9.08. In 1995, the standard rate was increased by $.77 per month and the senior citizen rate was increased by$.67 per month. No change in the rates have occurred since 1995. BUDGETARYIMPACT The $1.15 per month increase will produce approximately$480,000 in additional revenues. PREVIOUS ACTION A presentation on the need for a rate increase was made to City Council in a workshop on October 29, 2002. SUBSEQUENT ACTION If Council approves the rate increase, it will become effective on January 1, 2003. RECOMMENDED BY City Manager and Clean Community Department Director. RECOMMENDED MOTION Approve/Deny an Amendment to Ordinance No. 28.24.1 to increase the monthly rates for solid waste management services per household by $1.15 per month beginning January 1, 2003. e ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO INCREASE THE SOLID WASTE MANAGEMENT FEE WITHIN THE CITY OF BEAUMONT AND AMEND THE ORDINANCE TO SHOW THAT THE NAME OF THE DEPARTMENT RESPONSIBLE FOR SOLID WASTE MANAGEMENT IS THE CLEAN COMMUNITY DEPARTMENT AND NOT THE SOLID WASTE MANAGEMENT DEPARTMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT Chapter 28, Section 28-24.1 (a) is hereby amended to read as follows: Sec. 28-24.1. Collection and removal charges--Residential service. (a) The Clean Community Department shall systematically collect and remove garbage, trash and yardwaste from premise used for residential purposes. All residences in the city are subject to, and the owners or occupants are required to pay a solid waste management service fee except: Section 2. THAT Chapter 28, Section 28-24.1 (b) (2) be and the same is hereby amended to read as follows: (b) (1) The monthly rate for standard solid waste management services per household unit shall be twelve dollars and eighty-one cents ($12.81) and shall consist of the following elements: Garbage and trash collection . . . . . . . . . . . . . . . . . . . . $12.00 Litter removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0.50 Landfill closure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0.31 The monthly fee for an additional container is two dollars and fifty cents($2.50) per month. Single-family and owner-occupied residential units will be charged a litter removal fee at a rate of fifty cents ($0.50) per unit. Multifamily dwellings and/or rented properties of two (2) or more units will be charged a litter removal fee at a rate of twenty-five cents ($0.25) per unit. Section 3. THAT Chapter 28, Section 28-24.1 (b) (2) be and the same is hereby amended to read as follows: (2) The monthly solid waste management fee for senior citizens shall be eleven dollars and seventy-one cents ($11.71) and shall consist of the following elements: Senior citizen garbage and trash collection . . . $10.90 Litter removal fee . . . . . . . . . . . . . . . . . . . . . . . . . 0.50 Landfill closure fee . . . . . . . . . . . . . . . . . . . . . . . . 0.31 The senior citizen garbage and trash collection fee shall apply to customers residing in single-family residences who are sixty-five (65)years of age or older. To obtain the senior citizen garbage and trash collection rate, eligible persons must file a sworn application on a form provided thereforwith the central collections division. The rate shall remain in effect so long as the customer residing in the single-family residence is sixty-five (65) years of age or older. Section 4. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 5. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 6. That any person who violated any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of November, 2002. - Mayor Evelyn M. Lord - 3 November 5,2002 Consider approving the purchase of a 35-foot municipal transit bus City of Beaumont � �Z : ' • Council A Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 29, 2002 REQUESTED ACTION: Council approval to award a bid for the purchase of one (1) 35-foot municipal transit coach. RECOMMENDATION Administration recommends award of a bid for the purchase of one (1) 35-foot coach to Orion Bus Industries of Oriskany, New York in the amount of$299,900. BACKGROUND The bus is for use by Beaumont Municipal Transit. The Transit bus fleet consists of sixteen(16) coaches, nine (9) purchased in 1989, five (5) in 1991, and two (2) in July, 2002. The unit specified in this bid has a seating capacity of 34 persons, with an additional 8 positions for standing passengers. The bus is equipped with a wheelchair lift and seating restraints for handicap access and safety. The unit is powered by a compressed natural gas (CNG) engine, a cleaner burning fuel with fewer emissions than diesel. This unit will replace one of the older buses in the fleet. Bid notices were provided to 18 vendors, with only Orion Bus Industries responding with a bid. Delivery time for the unit is 56 weeks. The unit carries the following warranties:body structure integrity-3 years, 150,000 miles; engine and transmission-2 years,unlimited mileage;primary component sub-systems-2 years, 100,000 miles; and coach defects - 1 year, 50,000 miles. Warranty service will be provided by the nearest appropriate regional service center (all major system service providers are located in Texas). BUDGETARY IMPACT Funds for the full amount of this expenditure are provided by a grant from the Texas Department of Transportation to encourage municipal utilization of alternative fuel vehicles. Purchase of One (1) 35-Foot Municipal Transit Coach October 29, 2002 Page 2 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny acceptance of a bid from Orion Bus Industries for the purchase of one (1) Orion V model high floor CNG transit coach in the amount of$299,900. 4 November S,2002 Consider approving a contract for the purchase of sodium hydroxide for use in the Water Utilities Division ...... City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 29, 2002 REQUESTED ACTION: Council approval of a six (6) month contract for the purchase of sodium hydroxide. RECOMMENDATION Administration recommends award of a six (6) month contract to Univar USA of Beaumont, Texas, for purchasing sodium hydroxide at the unit cost of$210.80 per dry ton with an estimated total contract expenditure of$63,240. BACKGROUND Bids were requested for a six (6) month contract for sodium hydroxide for use by the Public Works Department, Water Utilities Division in the water production process. Six(6)months is the longest period for which vendors will provide firm pricing due to the historical price volatility of sodium hydroxide. Sodium hydroxide is a by-product of the production of chlorine, with market prices dictated by chlorine manufacturers based on the prevailing cost of production. Bid notices were provided to 39 vendors with five(5)responding with bids as reflected below.All bidders met required product certifications. Ol I'EIt:DRY Til TCTAI� TII '�1''C0 SI" Univar USA $210.80 $63,240.00 Houston,Texas Altivia $219.90 $65,970.00 Houston,Texas Six(6)Month Contract for Sodium Hydroxide October 29,2002 Page 2 C�MPA 'ER DRY TO1�T ; T"� ; ET `€ ,> . `E CaS Harcros Chemicals $230.00 $69,000.00 Houston, Texas DX Distributors, Inc. $231.67 $69,501.00 Houston, Texas Bates Chemical $288.25 $86,475.00 Crosby,Texas The prior contract period cost for sodium hydroxide was $127.00 per dry ton from DX Distributors, Inc. BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Division's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Public Works Director. RECOMMENDED MOTION Approve/Deny award of a six(6)month contract for purchasing sodium hydroxide to Univar USA at the unit cost of$210.80 per dry ton. City of Beaunwnt REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS NOVEMBER 5,2002 1:30 P.M. CONSENT AGENDA Approval of minutes Confirmation of committee appointments Charles D. Cox would be appointed to the Small Business Revolving Loan Fund Advisory Committee. The term would commence November 5, 2002 and expire November 4, 2004. (Mayor Evelyn M. Lord) A) Approve a lease agreement with Ohmsted, LTD, for the placement of fiber optic cable in the public right-of-way B) Approve a resolution supporting the Texas Parks and Wildlife Grant Program for development of parks and recreation facilities C) Approve a resolution authorizing the City Manager to execute all documents necessary to accept the project titled"FY2003 Step Waves" D) Approve a resolution requesting a change in investment authority E) Approve a resolution adding Max S. Duplant as authorized signatory on all City accounts and adding such authority to request electronic fund(wire) or ACH transfers of any and all City funds on deposit at Hibernia National Bank A City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Mark Horelica, Transportation Manager MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 30, 2002 REQUESTED ACTION: Council consider entering into a lease agreement with Ohmsted, LTD, for the placement of fiber optic cable in the public right-of- way. RECOMMENDATION Administration recommends approval of a lease agreement between Ohmsted, LTD and the City of Beaumont for the placement of fiber optic cable in the public right-of-way. BACKGROUND The entirety of Ohmstede's fiber-optic routing will be confined to a single crossing of the City owned right-of-way on Harrison Street for a total length of sixty (60) feet. The proposed fiber optic line will connect Ohmstede's telephone and computer system between their sites on each side of Harrison Street. BUDGETARY IMPACT Ohmsted, LTD, will pay the City of Beaumont an initial application fee of$500 and an annual fee of$1.35 per linear foot per year. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director, City Engineer and Transportation Manager RECOMMENDED MOTION Approve/Deny a lease agreement between Ohmsted, LTD and the City of Beaumont for the placement of fiber optic cable in the public right-of-way. OhmstedeLTD.cg October 29,2002 B OIL .r`- City of Beaumont Council Agenda Item A TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Lewis D. Hiltpold, Parks Superintendent MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 30, 2002 REQUESTED ACTION: Council approval of the resolution supporting the Texas Parks and Wildlife Grant Program for development of parks and recreation facilities. RECOMMENDATION Staff recommends the City Council approve a resolution supporting the Texas Parks and Wildlife's grant program for parkland acquisition and the development of parks and recreation facilities. BACKGROUND The 77'Texas Legislature approved $2.4 million for local park projects utilizing funds from the Texas Recreation and Parks Account. The Texas Recreation and Parks Account is the local park matching grant program administered by the Texas Parks &Wildlife Department. The Legislature allocated these funds without going through the normal grant process that cities must follow. Three of the projects that funding was approved should have gone through the grant process. The remaining project was for operating costs and is not authorized according to the guidelines established for the grant's program. Staff at the Parks & Wildlife did an excellent job in 1999 restructuring the local park grant program. Public hearings were held around the state and staff listened to comments on how to develop a fair and equitable program. To have the legislature tap funds from the Texas Recreation and Parks Account without going through the process is setting a precedent that could destroy the integrity of the grants program as we know it today. The City of Beaumont has been very fortunate to receive grants for the development of the Athletic Complex, Collier's Ferry Recreation Area, Riverfront Park Phase I and II, and matching funds for numerous UPARR projects including Roberts Park, McLean Park, Magnolia Park, and Cottonwood Park. The resolution requests the Legislature to allow the Texas Parks &Wildlife to manage the Texas Recreation and Parks Account in a fair and equitable manner and not approve funding for projects that have not been through the grant process established by the Texas Parks & Wildlife Department. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and Parks Superintendent RECOMMENDED MOTION Approve/deny resolution supporting the Texas Parks and Wildlife Grant Program for development of parks and recreation facilities. Tpwresolutionxg October 30,2002 MOW-, City of Beaumont Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED: (J Tom Scofield, Chief of Police MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 29, 2002 REQUESTED ACTION: Consider a Resolution authorizing the City Manager to execute all documents necessary to accept the project titled "FY2003 Step Waves". RECOMMENDATION Administration recommends authorizing City Manager to execute all documents necessary to accept the project titled "FY2003 Step Waves". BACKGROUND In January, 1999, the City Council passed a resolution authorizing the city to apply for matching funds for a traffic safety "Safe and Sober S. T. E. P." grant project. The Police Department has successfully applied for and the City Council approved several traffic safety grants since that one. This grant application will provide funding for a"FY2003 S. T. E. P. Waves"grant program. The grant would be in the amount of twelve thousand, four hundred ninety three dollars ($12,493.00) from the Texas Department of Transportation without a requirement of any city "match" funding. BUDGETARYIMPACT City would receive grant funding in a total amount of twelve thousand, four hundred ninety three dollars, ($12,493.00) with no required city match funding. PREVIOUS ACTION The City has participated in"S. T. E. P."traffic enforcement grants in prior years. SUBSEQUENT ACTION None RECOMMENDED BY City Manager and Chief of Police RECOMMENDED MOTION Accept/Deny the Resolution authorizing the City Manager to execute all documents necessary to accept the project titled "FY2003 Step Waves". 10/7412002 12:22 40389357-'! T'DOT TRAFFIC OFFICE PAGE 01 Attachment B a xu� Form 2077-L4{r�v.812002) Traffic Safety Project Budget (p$D•EPC Alckd 87) Page of 2 ; I (for Law Enforcement Projects) Project Ti#I': FY 2010"3 STEP WAVES 1`dame of S,4 grantee:CITY OF BEAUMaNT (Round figures to nearest dollar) Other/ l TxDUO T ^ State/Local TOTAL Budget C4 egory I—Labor Costs (100)Sadie ' (�Overti a or Q Regular Time Salary reit are estimated for budget purposes only. Reirnbur eats will be based on actual costs per e:.Vloyec m aceorda4c with Subgrantee%payroll policy and salary rate. List detail : A. Enfci meat(overtime) 1. •z a. ,QQ hra. $33.90 per hr. ,64� 645 2.SC: ants: 10.00 hrs. @$0—.52 per hr. 385 - 385 '1-41, '28.ob hTs. 0$79,IQ per hr. 2 21S B. NO tivities(overtime) [not;16 cxcccd 10%of Total Salaries budgeted(100)] d hrs, 0$,.___per hr. — 0 C, Met '.e„overt.M. staff,supervisory support.ccnducting survey ,in-house instructors for OP violators course) [trot 1�exceed 10%of Grand Total Budget Amount] spec :Clerk•11 ho-urs O $14.87 fiurveya lb ;rs. C�$33.90 per hr. 1,248 U4x? TotalS( cies.............................................................. .............. 12,493 0 12,493 (200))Fz a Benefits —� 'List datajil : A. _ 0 B. H 1DAYfiAr-@ 12aid at ratef? D. t — Total p'#' a Benefits....................................................... 0 (300}Twat al and Per Diem*....................................................... 0 Ritirnbu# meats will be based in accordance with Subgrantee's travel p4li-Y,not to exceed state rates, I.Total L aO Casts(100+200+300).— .............................. �... 12,493 0 12,493 *Budget Diti M:As an attachment to the budget,a justification and a detailed cost brn*4own is required for all. costs includod for Travel(300),Equipment(400),Supplies(500),Contractual Services(600),and Indirect Cost Rates(800) I 10124/2092 12:22 4098995732 TXDOT TRAFFIC OFFICE PAGE 02 i TKDQT Farm W LE 8/2002) Attaohmient B (GSD,EPG Wgtt 9( Pro)sot Tito:FY 2003 STC-P WAVES Page 2 of 2 3ubaranloo:CITY OF BEAUMONt 1 (ROund figures to nearest dollar) Other/ TxWT Staattwl wal TOTAL Budget dilego,ry II-Other Direct Casts (400)Et u pmetof�...................................................................... 0 (500) u lies'"......................111.1.........................1..1...1..,1 ......... 0 (600)Gjta etas)5erviees*....................................................... ...�...._. �...........0 +(7(10)0r r Miscellaneous* A. 5ubira tae Vehicle Mileage: Rateq i sed only for budget estimate. Reimbursement will Ix-.m according to the approved subgrantee's average cost 0!mile to operate patrol vehicles,not to exceed the statexaz. Documentation of cost per mile is required prior to re DUfselnent. miles a S—per mile _ 0 1 . Re& tion fr=(trawrig,w(rkshops,cQQf6rmcm etc.).................. _ (�. Public nformation&education(PI&E)materials.................. p 1. E... cational items $ — (4s:brochures,bumper stickers,posters,fliers,etc.) 2. >'k motional items=$ {'9! Y chains,magnets,pencils,pens,mugs,etc.) D. Oth Total 0th 1 * .Miscellaneous......., .1..1.'.....1........................... ........ ......... . 0 0 U 0 1I.'Total C)tlh r Direct Casts(400+Soo+600 f 700)—................ 0 0 0 Budget Cid egory III—Indirect Costs (860)41 rect Gast Rate*(at.—...,,.._%)..................................... 0 Ulu Zta",rL r Cam..............................._... .............................. 12,493 0 12,493 Total tr Direct Costs......................_................................... 0 -- 0 0 Total rest Costs......_........_...................... ......................... 0 0 0 Grand TO 1(I+iI+III).................................................... 0 Fund Sou' es(Percent share)....................._.............................. 100.00% 0.00% Budget Da,+ u:As an attachment to the budget,a justification and a detailed cost breakdown is required for all costs included or Travel(300),Equipment(400),Supplies(500),Contractual Services(500),and Indirect Cost Rates(800) RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: WHEREAS,the City of Beaumont has been notified by the Texas Department of Transportation that it is eligible to receive funding to assist in highway safety enforcement; and, WHEREAS,the City of Beaumont recognizes that the safety and security of the motoring public is of paramount concern to the City; and, WHEREAS,the City of Beaumont strives to enhance the safety of the motoring public; and, WHEREAS,grant funding through the Texas Department of Transportation would assist in enhancing the safety of the motoring public and reducing motor vehicle accidents which often result in loss of life or personal injury; and WHEREAS,traffic safety enforcement and encouragement of safe driving habits is a significant goal of the Beaumont Police Department; and WHEREAS,the City of Beaumont has been notified by the Texas Department of Transportation that it is eligible for federal reimbursement funding in an amount not to exceed Twelve Thousand Four Hundred and Ninety-Three($12,493)Dollars pursuant to the projects titled"FY03 S.T.E.P. Waves. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager of the City of Beaumont be,and is hereby, authorized to execute all documents necessary to accept the project"FY03 S.T.E.P. Waves"and take such action as necessary to implement the project which occurs between November 15, 2002 and w September 18,2003; and, Accept and disburse the federal reimbursement grant funding in the amount not to exceed Twelve Thousand Four Hundred and Ninety-Three($12,493)Dollars; and, Take such other actions and execute such documents as may be necessary and appropriate to implement the purpose and objectives of the "FY03 S.T.E.P. Waves"project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of ,2002. -Mayor- D MAW , Q. .. City of Beaumont Council Agenda� = • � I tem TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 31, 2002 REQUESTED ACTION: Council consider a resolution requesting a change in investment authority for the City of Beaumont. RECOMMENDATION The administration requests approval of Kyle Hayes, City Manager, Max S. Duplant, Finance Officer and Kandy Daniel, Treasurer as the designated investment officials for the City of Beaumont. BACKGROUND State law mandates the City Council designate one or more officers or employees as investment officials to be responsible for the investment of funds consistent with the City's adopted investment policy . The City Manager, who by authority of the City Charter is responsible for all investments of the City, can delegate explicit authority to other individuals to invest the City's funds on a day to day basis. Investment officials shall not deposit, withdraw, transfer or manage the funds of the City of Beaumont in a manner that is not consistent with the "prudent person" standard. BUDGETARY IMPACT None. PREVIOUS ACTION Kyle Hayes and Kandy Daniel were designated as investment officials for the City of Beaumont on August 6, 2002. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Finance Officer and Treasurer RECOMMENDED MOTION Approve/Deny resolution designating Kyle Hayes, City Manager,Max S. Duplant, Finance Officer and Kandy Daniel, Treasurer as investment officials for the City of Beaumont. ( E City of Beaumont �• Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Kandy Daniel, Treasurer MEETING DATE: November 5, 2002 AGENDA MEMO DATE: October 31, 2002 REQUESTED ACTION: Council consider a resolution adding Max S. Duplant as authorized signatory on all City accounts and adding such authority to request electronic fund(wire)or ACH transfers of any and all City funds on deposit at Hibernia National Bank. RECOMMENDATION The administration requests approval to add Max S. Duplant as authorized signatory on all city accounts. Signatories on all other City of Beaumont accounts for banking or investment purposes shall remain unchanged. BACKGROUND Kandy Daniel and Kyle Hayes are currently authorized as signatories on City accounts. Kandy Daniel, Kyle Hayes and Nada Rogers are currently authorized to request electronic fund (wire) or ACH transfers of any and all City funds on deposit at Hibernia National Bank. BUDGETARY IMPACT None. PREVIOUS ACTION Stephen J. Bonczek was deleted as authorized signatory on City accounts on July 30, 2002. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Finance Officer and Treasurer. RECOMMENDED MOTION Approve/Deny a resolution adding Max S. Duplant as authorized signatory on all City accounts and adding such authority to request electronic fund (wire) or ACH transfers of any and all City funds on deposit at Hibernia National Bank.