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HomeMy WebLinkAboutPACKET OCT 24 2000 �r BARBARA LIMING CITY CLERK CITY CLERK'S OFFICE � IL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS OCTOBER 24, 2000 1:30 P.M. AGENDA OPENING * Invocation Pledge Roll Call * Presentations and Recognition - Lamar University Student Government Association * Public Comment: Persons may speak on scheduled agenda items * Consent Agenda GENERAL BUSINESS 1. Consider amending Section 21-5 of the Code of Ordinances to add a city holiday in 2001 commemorating Spindletop WORK SESSION * Report on Region I Water Study COMMENTS * Councilmembers comment on various matters * City Manager's Report - Photographic Red Light Enforcement, Make A Difference Day, Partnership In Governance 2001, Solid Waste Management Grant, The Human Resources Director Selected, Groundbreaking Ceremony for the Neches River Saltwater Barrier, Imaging System and Re-Store Warehouse * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of the City of Beaumont against Children's Center Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 October 24, 2000 Consider amending Section 21-5 of the Code of Ordinances to add a city holiday in 2001 commemorating Spindletop vo%r 117q City of Beaumont ww_ Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kyle Hayes, Executive Assistant to the City Manager MEETING DATE: October 24, 2000 AGENDA MEMO DATE: October 18, 2000 REQUESTED ACTION: Consider amending Section 21-5 of the Code of Ordinances to add a city holiday in 2001 commemorating Spindletop. RECOMMENDATION Administration recommends amending Section 21-5 of the Code of Ordinances to add a city holiday in 2001 commemorating Spindletop. BACKGROUND At approximately 10:30 a.m. on January 10, 1901, the famous Lucas Gusher blew in. Oil sprayed more than 100 feet above the derrick for nine days before they were able to cap the well. The 1901 Lucas Gusher marked the beginning of the Petroleum Age. Spindletop first provided oil in vast quantities that became the new energy for the 20th century. At the beginning of the 21st, it remains so today. To commemorate Spindletop and the Lucas Gusher, celebrations are planned throughout the 2001 calendar year. The City of Beaumont provides 10 scheduled paid holidays per year for city employees. In calendar year 2001, the Administration recommends adding "Spindletop Celebration Day" as a city holiday on Wednesday, January 10, 2001. BUDGETARY IMPACT None. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Executive Assistant to the City Manager. RECOMMENDED MOTION Approve/Deny amending Section 21-5 of the Code of Ordinances by adding a city holiday to commemorate Spindletop. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING CHAPTER 21, SECTION 21-5 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT TO AMEND THE NUMBER OF CITY EMPLOYEE HOLIDAYS; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL; AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT Chapter 21, Section 21-5 of the Code of Ordinances of the City of Beaumont be and the same is hereby amended to read as follows: Sec. 21-5. Holidays. (a) The following holidays shall be declared official holidays for city employees to be observed in accordance with regulations established by the city manager. (1) New Year's Day; (2) Spindletop Celebration Day (3) Martin Luther Kng, Jr.'s Birthday (3rd Monday in January); (4) Good Friday; (5) Memorial Day; (6) Independence Day; (7) Labor Day; (8) Thanksgiving Day; (9) Day after Thanksgiving Day; (10) Christmas Day; (11) A special day taken at any time G' Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. All ordinances or parts of ordinances in conflict herewith, including conflicting portions of the City Budget, are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 2000. - Mayor- 01CMORDWANCA MENWI-SM voftw� City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS OCTOBER 24, 2000 1:30 P.M. CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments A) Approve the purchase of a Ford van for use by the Police Department as a SWAT �0 utility van B) Approve the purchase of a wastewater chopper pump for use at the Wall Street lift station C) Approve a request to abandon the 20' x 450' alley in Block 26, W. W. Chaison Addition between Woodrow Avenue and Essex Street D) Authorize the settlement of a lawsuit r E) Approve the purchase of waste containers for residential automated garbage collection CONSENT AGENDA OCTOBER 24, 2000 * Committee Appointments A) Approve the purchase of a Ford van for use by the Police Department as a SWAT utility van Administration recommends approving the purchase of one Ford Econoline van through the H-GAC Cooperative Purchasing Program in the amount of$19,491.96. The van replaces a 10-year-old unit now in service, which will be disposed of according to the City's surplus equipment policy. Funds for this expenditure are available in the Police Department's Confiscated Goods Fund. A copy of the staff memorandum is attached for your review. B) Approve the purchase of a wastewater chopper pump for use at the Wall Street lift station Administration recommends approving the purchase of a wastewater chopper pump in the amount of$16,964 from Hahn Equipment Co., Inc. of Houston. The chopper pump will automate the cleaning process by chopping the debris prior to entering the lift station pumps, resulting in labor savings and increased efficiency at the station. Funds are available for this expenditure in the Water Utilities Fund. A copy of the staff memorandum is attached for your review. C) Approve a request to abandon the 20' x 450' alley in Block 26, W. W. Chaison Addition between Woodrow Avenue and Essex Street Administration recommends approval of the request to abandon the alley, subject to retaining a 20' x 450' general utility easement to protect existing utilities. The request has been made by Larry W. Crocker, President of Jefferson County Title Company , on behalf of the abutting lot owners in the block. A copy of the staff memorandum is attached for your review. D) Authorize the settlement of a lawsuit Council authorized the settlement of the lawsuit styled June Emerson v. City of Beaumont in the amount of$7,500 in an Executive Session on September 26, 2000. A copy of the staff memorandum is attached for your review. E) Approve the purchase of waste containers for residential automated garbage collection Administration recommends the purchase of 4,910 ninety-six-gallon waste containers through the Houston-Galveston Area Council (H-GAC) in the total amount of$199,970.84. Waste containers are issued to Beaumont homes and small commercial establishments for automated garbage collection. The containers were purchased in 1988 with the implementation of the automated garbage collection program. This purchase represents the first year of a five-year total replacement program for all containers. Funds for this expenditure are budgeted in the Clean Community Department's operating supplies. A copy of the staff memorandum is attached for your review. A MAW Cit y of Beaumont 79Jqw_ „ ` � c g Council Agenda Item � TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: October 17, 2000 AGENDA MEMO DATE: October 10, 2000 REQUESTED ACTION: Council authorization for the purchase of one (1) Ford van through the Houston-Galveston Area Council (H-GAC). RECOMMENDATION Administration recommends authorization for the purchase of one(1)Ford Econoline van through the H-GAC Cooperative Purchasing Program in the amount of$19,491.96. BACKGROUND The cooperative purchasing program provides contracted prices on various types of vehicles to all state,counties, school districts and municipal agencies within Texas. All contracted items have been competitively bid and meet all state bidding statutes. Approximately 900 governmental entities participate in the program. The unit is to be used by the Police Department as a SWAT utility van. The van replaces a ten (10) year old unit now in service, which will be disposed of according to the City's surplus equipment policy. The total price of the Ford unit equipped with front and rear air conditioning, special insulation package, passenger air bag, radio, full-length mat, and rear step bumper is $19,491.96, including an H-GAC administration fee of$306.96. The H-GAC contracted vendor for the Ford Econoline van is Philpott Ford of Port Neches, Texas. The van carries a warranty of 36,000 miles or three (3)years. Warranty service will be provided by the local authorized Ford dealership. BUDGETARYIMPACT Funds for this expenditure are available in the Police Department's Confiscated Goods Fund. Purchase of One(1) Ford Van - H-GAC Cooperative Purchasing Program October 10, 2000 Page 2 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Police Chief. RECOMIIIENDED MOTION Approve/Deny authorization to purchase a Ford Econoline van through the H-GAC Cooperative Purchasing Program in the amount of$19,491.96. B Cit y of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: October 24, 2000 AGENDA MEMO DATE: October 18, 2000 REQUESTED ACTION: Council approval to award a bid for the purchase of one (1) wastewater chopper pump for use at the Wall Street lift station. RECOMMENDATION Administration recommends award of a bid for the purchase of one (1) wastewater chopper pump in the amount of$16,964 to Hahn Equipment Co., Inc. BACKGROUND The pump specified in the bid is to be used at the Wall Street lift station to eliminate the current twice-weekly manual cleaning of debris from the station. The lift station houses three (3)pumps which handle wastewater from the downtown area. The chopper pump will automate the cleaning process by chopping the debris prior to entering the lift station pumps, resulting in labor savings and increased efficiency at the station. Bid notices were provided to eight (8) vendors, with one (1) responding with a bid. The bid received was from Hahn Equipment Co., Inc. in the amount of$16,964. The pump bid is a Flygt Model FP-3152, which meets all performance requirements specified. The pump is warranted for five (5) years for parts and labor. Delivery time is six (6) weeks. BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. Purchase of One (1) Wastewater Chopper Pump October 18, 2000 Page 2 PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny accepting a bid from Hahn Equipment Co.,Inc. in the amount of$16,964 for one(1) wastewater chopper pump. c Cit y of Beaumont Q191 gCouncil A enda Item „ K TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Stephen C. Richardson, Planning Manager MEETING DATE: October 24, 2000 AGENDA MEMO DATE: October 17, 2000 REQUESTED ACTION: Council consider a request to abandon the 20'x 450'alley in Block 26, W. W. Chaison Addition between Woodrow Avenue and Essex Street. RECOMMENDATION The administration recommends approval of the request to abandon the 20' x 450' alley in Block 26, W. W. Chaison Addition, subject to retaining a 20'x 450'general utility easement to protect existing utilities. BACKGROUND This is a request to abandon the alley in Block 26, W. W. Chaison Addition. It extends from an undeveloped segment of Woodrow Avenue north 450' to Essex Street. The request has been made by Larry W. Crocker, President of Jefferson County Title Company, on behalf of the abutting lot owners in the block. BUDGETARY IMPACT None. PREVIOUS ACTION At a Regular Meeting held October 16, 2000, the Planning Commission voted 5-0 to approve the request to abandon the 20'x 450' alley in Block 26, W. W. Chaison Addition, subject to retaining a 20' x 450' general utility easement to protect existing utilities. SUBSEQUENT ACTION None. RECOMMENDED BY Planning Commission, City Manager, Executive Assistant to City Manager/Economic Development Director and Planning Manager. RECOMMENDED MOTION Approve/Deny a request to abandon the 20' x 450' alley in Block 26, W. W. Chaison Addition, subject to retaining a 20' x 450' general utility easement to protect existing utilities. 3reffnion co" 2� September 21, 2000 City of Beaumont Murray Duren Planning Division, Room 205 City Hall, 801 Main Street Beaumont, Texas 77701 RE: Alley Abandonment in Block 26, W.W. Chaison Addition Dear Murray: Our company has been requested to assist in the abandonment of the alley located in block 26 of the W.W. Chaison Addition to the City of Beaumont. The reason for the abandonment is that there is an overlap of improvements located on Lot 18 and the North 10' of Lot 17 of said block. The overlap occurred in 1983 when the Heirs of Kelley Tipton sold the East 50' of Lot 18 and the East 50' of the North 10' of Lot 17 to S.C. Smith and Hallie Hessie Smith. Apparently they thought that the alley was part of the lot and measured from the center of the alley west 50' when actually they should have just sold 40' which would not have included the alley. There is and was a fence between the two properties that has been long recognized as the dividing line between the East and West portions of the property. This fence is located west 40' from the Northeast Corner of Lot 18 and 100' from the Northwest Corner of Lot 18 and rums parallel with the East and West lines of Lot 18. The heirs of Kelley Tipton sold the West 100' of Lot 18 and the West 100' of the North 10' of Lot 17 to Albert Guajardo and Paula Guajardo in 1988. At this time they only owned the West 90' due to the error in the first deed out. This deed created the overlap. The surveyor tells me that the sanitary sewer is located within the alley to be abandoned, however, it appear that the water, electricity and other utilities are not located within the alley to be abandoned. With the alley abandoned and other curative work that will be done at the time of closing the owners of each tract will own what they thought they were purchasing with the fence being the dividing line between the tracts. If you need anything else, please do not hesitate to contact me. S' cere Larry W. Crocker, President encl: Application for Row Abandonment Application fee of$200.00 Plat of Block 26 W.W. Chaison Addition Executed Application Ownership List E-mail: lcrocker@jeffersoncountytitle.com (409)833-9191 3515 Fannin,Suite 101,Beaumont,Texas 77701 Fax(409)833-3865 (409) 860-5200 1425 Wellington Circle, Suite A, Beaumont,Texas 77706 Fax(409)860-5154 ORDINANCE NO. ENTITLED AN ORDINANCE ABANDONING THE 20' WIDE X 450' LONG ALLEY RIGHT OF WAY BETWEEN WOODROW AVENUE AND ESSEX STREET IN BLOCK 26, W. W. CHAISON ADDITION BETWEEN WOODROW AVENUE AND ESSEX STREET, IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING FOR THE RETENTION OF A 10' WIDE GENERAL UTILITY EASEMENT. BE IT ORDAINED BY THE CITY OF BEAUMONT: THAT a 20' by 450' alley right-of-way between Woodrow Avenue and Essex Street extending from the north right-of-way line of the undeveloped Woodrow Avenue north 450' to a point in the south right-of-way line of Essex Street; said alley lying west of Lots 1 through 9 and lying east of Lots 10 through 18, Block 26, W. W. Chaison Addition, Beaumont, Jefferson County, Texas, containing 0.2066 acres, more or less, shown on Exhibit"A"attached hereto, be and the same is hereby vacated and abandoned, and that title to such property shall revert to and become the property of the persons entitled thereto, as provided by law, subject to the retention of a 20'x 450' general utility easement to protect existing utilities. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 2000. - Mayor- G.'CMORDPLAMMANDON File 605-OB: Request to abandon the 20' X 450' alley rigbt-of-way between Woodrow NORTH Ave. and Essex St. in block 26 of the W. W. Chaison Addition. — Applicant: Jefferson Co. Title Co. } - SCALE 1"=2001 • f t• LAP t. • O/ • • r' I � I I • O • • • q . • O O • � N N • M N • • M Y • t M // • • I ' Ido ,o $ ES X $ N �r a a g Ato ESSEX ST. 8 I R 1a , $ ` � islo q ao AP R � • l . � r l • . r ) . �, Q % • • �. W ' W r . W . Q , f �� Q Z W t o I v. O r I rt cn w \ N I U // I U MM ID 90W 60 :v MO R 60 o u'v 140 io 1 tz WOODROW AVE. u z T/ /10 $ , B-5 • _ .f c r �.•�� '� S r �r • ' 'a° 3 'J'So/ t • O L I • • i . L � � M I • t _ f� V/R6/N/A sr r �o VIRGINIA ST. ip • a.F a. JL _ Q Z �•l. .�.• _' :: :, ...�F._ EXHIBIT "A" D City of Beaumont taboos~ Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Joe Sanders, Senior Assistant City Attorney MEETING DATE: October 24, 2000 AGENDA MEMO DATE: October 18, 2000 REQUESTED ACTION: Consider a resolution authorizing the settlement of the lawsuit styled June Emerson v City of Beaumont RECOMMENDATION Council approval of a resolution authorizing the settlement of a lawsuit styled June Emerson v City of Beaumont. BACKGROUND Council authorized the settlement of this lawsuit in executive session September 26, 2000. BUDGETARY EMPACT There are sufficient funds in the Liability Trust Fund to pay the settlement amount of$7,500. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and City Attorney. RECOMMENDED MOTION Approve/Deny a resolution authorizing the the settlement of the lawsuit styled June Emerson v City of Beaumont. G AMAG ENDATEMERSON.DO RESOLUTION NO. WHEREAS, the lawsuit of June Emerson v City of Beaumont was discussed in an Executive Session properly called and held Tuesday, September 26, 2000; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Attorney be and he is hereby authorized to settle the lawsuit styled June Emerson v City of Beaumont for the sum of Seven-Thousand Five-Hundred ($7,500) Dollars payable to June Emerson and John H. Seale, Attorney. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 2000. - Mayor- GACGN tESMUTPCL4A"W.DOC%EMERSONIM E ,.,.., City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: October 24, 2000 AGENDA MEMO DATE: October 18, 2000 REQUESTED ACTION: Council consider the purchase of 96 gallon waste containers. RECOMMENDATION Administration recommends the purchase of 4,910 ninety-six(96)gallon waste containers through the Houston-Galveston Area Council (H-GAC) in the total amount of$199,970.84. BACKGROUND H-GAC, a Cooperative Purchasing Program, provides government entities with contracts for the purchase of equipment which have been competitively bid and meet all state bidding statutes. Waste containers are issued to Beaumont homes and small commercial establishments for residential automated garbage collection. The containers were purchased in 1988 with the implementation of the automated garbage collection program. During the past twelve (12) years, small quantities have been purchased as needed to replace damaged containers. This purchase represents the first year of a five (5) year total replacement program of all containers. Last year, the City purchased containers directly from the manufacturer, Toter, Inc., at a cost of $49.30 each. This year the containers were added to the contracts available through H-GAC at the following prices: Quantity Description Unit Price Total Price 4,910 96 gallon containers $ 38.01 $ 186,629.10 4,910 Hot stamp with City of Beaumont's name $ .75 $ 3,682.50 12 Freight charges (per truck load) 1 $ 597.04 $ 7,164.48 Purchase of 96 Gallon Waste Containers Page 2 October 18, 2000 1 H-GAC administrative fee $ 2,494.76 $ 2,494.76 Grand Total $ 199,970.84 BUDGETARY IMPACT Funds for this expenditure are budgeted in the Clean Community Department's operating supplies. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Clean Community Director. RECOMMENDED MOTION Approve/Deny the purchase of 4,910 waste containers from the Houston-Galveston Area Council at a total cost of$199,970.84.