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Home My WebLink AboutPACKET SEP 18 2001 MOW� City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 18, 2001 1:30 P.M. AGENDA OPENING 'k Invocation Pledge Roll Call * Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items Consent Agenda GENERAL BUSINESS 1. Consider adopting the FY 2002 Budget as submitted to Council on August 14, 2001 2. Consider adopting the FY 2002 Capital Improvement Program (CIP) as reviewed at a public hearing on September 11, 2001 3. Consider adopting a property tax rate of$0.635 for the 2001 tax year 4. Consider an amendment to Section 21-75 of the Code of Ordinances related to authorized positions in the Police Department 5. Consider approving a financing agreement for the purchase of an 800 MHz radio communication system for the Police Department 6. Consider approving a financing agreement for the purchase of one Pierce Lance Fire Pumper for the Fire Department 7. Consider approving a contract to install 12,000 linear feet of 48-inch pipe, a part of Phase I improvements to Lawson's raw water transmission line COMMENTS • Councilmembers comment on various matters • City Manager's Report- Private Streets, Emergency Management Response, N.Y. Firefighter"Fill A Boot", Telecommunications Infrastructure Fund (TIF) Fund, 3`d Annual Neches River Clean-Up • Public Comment(Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Sandra Pope v. Leslie Carmen Apple Vaughn Stephen Ayers, Jr. v. City of Beaumont, et al Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 September 18, 2001 Consider adopting the FY 2002 Budget as submitted to Council on August 14, 2001 Cit y of Beaumont •�• Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: September 18, 2001 AGENDA MEMO DATE: September 14, 2001 REQUESTED ACTION: Adopt FY 2002 Budget RECOMMENDATION Administration recommends Council adopt the FY 2002 Budget as submitted to Council on August 14, 2001. BACKGROUND Article VI, Section 8 of the City Charter requires that "the budget shall be adopted by the favorable votes of a least a majority of all members of the Council." Section 9 states that "the budget shall be finally adopted not later than the twenty-seventh (27th) day of the last month of the fiscal year. Should the Council take no final action on or prior to such day, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." BUDGETARY IMPACT Proposed appropriation, net of contingency, for all funds totals $149,841,100. PREVIOUS ACTION A public hearing was held September 11, 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager. Council Agenda Item Page 2 September 14, 2001 RECOMMENDED MOTION Approve/Deny adopting the FY 2002 Capital Improvement Program as reviewed at the public hearing on September 11, 2001. ORDINANCE NO. ENTITLED AN ORDINANCE REFERRED TO AS THE "ANNUAL APPROPRIATION ORDINANCE"ADOPTING A BUDGET FOR THE FISCAL PERIOD BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30,2002 IN ACCORDANCE WITH THE CHARTER OF THE CITY OF BEAUMONT; APPORTIONING THE FUNDS OF THE CITY OF BEAUMONT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR SEVERABILITY. WHEREAS, the City Manager of the City of Beaumont submitted to the City Council a budget estimate for the revenues of said City and expenses of conducting the affairs thereof for the fiscal year beginning October 1, 2001 and ending September 30, 2002; and, WHEREAS, after notices and public hearings held in accordance with the requirements of the Charter of the City of Beaumont and the statutes of the State of Texas, the City Council is of the opinion that the budget, as attached hereto as Exhibit"A", should be adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the budget attached hereto as Exhibit "A" and made a part hereof for all purposes is hereby adopted and approved. Exhibit "A" is hereby adopted and approved as the budget of all the correct expenses as well as the fixed charges of the City for the fiscal period beginning the 1st day of October, 2001, and ending the 30th day of September,2002, and the several amounts stated in Exhibit"A"as proposed expenditures shall be and become appropriated to the several objects and purposes therein named. Notices given, as required for the adoption of said budget, are hereby ratified. S AAGENDA\Current Agenda\09-18-01.wpd Section 2. That the sums indicated are appropriated from the following schedule of funds: a. General $73,326,000 b. Debt Service 13,726,500 c. Water Utilities 25,925,800 d. Solid Waste Management 7,141,800 e. Hotel Occupancy Tax 1,822,200 f. Street Maintenance 1,751,400 g. Municipal Transit 4,818,600 h. Other Special Revenue 3,092,100 I. Capital Reserve 2,397,400 j. Fleet Management 4,157,100 k. Employee Benefits 12,378,200 I. General Liability 1,704,000 Section 3. That the City Manager is hereby authorized to transfer budgeted funds from one line-item to another line item provided the transaction is not an interfund transfer. Section 4. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall in no way affect the remaining portions of this ordinance, and to such end the provisions of this ordinance are declared to be severable. Section 5. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of September, 2001. - Mayor - S:WGENDA\Current Agenda\09-18-01.wpd CITY OF BEAUMONT .. .i:; ....., i+ ,. ... 'ti.r..dr.;p' ,...�,-.�..-':e�-%'aA`..rs�.2:'..•d✓+?'My'fif7L.'2tiCt•lit'�$:°!'.M:.1?.ti,,{ti?.',. ,:+;c..' ^.@zaa;-.,:iti':. ....,. ...... . .. .. ALL FUNDS SUMMARY FY 2001 FY 2001 Balance FY 2002 FY 2002 Balance Revenues Expenditures 10101101 Revenues Expenditures 9130102 General Fund 68,547,500 70,399,200 7,163,084 70,376,200 71,826,000 5,713,284 Debt Service Fund 12,562,500 13,139,700 2,303,274 13,942,400 13,726,500 2,519,174 Total Governmental Funds 81,110,000 83,538,900 9,466,358 84,318,600 85,552,500 8,232,458 Water Utilities Fund 25,940,500 23,934,800 6,163,049 26,470,000 25,925,800 6,707,249 Solid Waste Management Fund 6,733,500 8,229,300 2,773,803 6,258,000 7,141,800 1,890,003 Total Enterprise Funds 32,674,000 32,164,100 8,936,852 32,728,000 33,067,600 8,597,252 Hotel Occupancy Tax Fund 1,664,000 1,615,900 163,228 1,659,000 1,822,200 28 Street Maintenance Fund 1,536,600 2,560,000 251,475 1,500,000 1,751,400 75 Municipal Transit Fund 3,309,700 3,185,400 209,151 4,806,400 4,818,600 196,951 Other Special Revenue Funds 1,764,500 1,797,800 2,252,200 955,500 3,092,100 115,600 Total Special Revenue Funds 8,274,800 9,159,100 2,876,054 8,920,900 11,464,300 312,654 Capital Reserve Fund 2,167,700 2,384,100 1,171,380 1,832,600 2,397,400 606,580 Fleet Management Fund 4,238,400 4,034,100 636,489 4,084,100 4,157,100 563,489 Employee Benefits Fund 11,442,100 11,635,600 928,102 12,379,300 12,378,200 929,202 General Liability Fund 2,056,987 784,000 1,272,987 460,000 804,000 928,987 Total Internal Service Funds 19,905,187 18,837,800 4,008,958 18,756,000 19,736,700 3,028,258 Total All Funds 141,963,987 143,699,900 25,288,222 144,723,500 149,841,100 20,170,622 EXHIBIT "A" GENERALFUND .f`!LJ.'t4lYA'tK:T.alti:Y:i.<a.:.v;•M^)`1:AW'S�A�A`E�1'�iS:;� ttof!f�N�Rp�l�ii�lbl 9�R�41f9kl ES+tLRi'�INOt3NLt15YStw.^a;WK::te7ri>idFt+'T;•ttv.+l�:.:Q9'�&i'vc':+ STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 7,915,722 8,695,922 9,014,784 7,163,084 REVENUES: Sales and use tax 26,481,128 27,615,000 26,107,000 26,752,000 Property taxes 13,076,734 12,500,000 12,485,000 12,213,000 Industrial payments 10,969,064 11,251,100 11,261,900 11,728,700 Gross receipts tax 5,770,315 6,054,600 7,077,100 6,350,000 Utility fund in lieu 3,650,000 4,250,000 4,250,000 5,100,000 Other 7,206,156 7,159,500 7,366,500 8,232,500 TOTAL REVENUES 67,153,397 68,830,200 68,547,500 70,376,200 TOTAL RESOURCES AVAILABLE 75,069,119 77,526,122 77,562,284 77,539,284 EXPENDITURES: Executive Office 1,591,261 1,788,400 902,700 1,021,400 City Clerk 1,054,184 1,148,400 1,107,700 1,094,500 Legal 575,903 587,700 566,300 622,700 Economic Development — 764,900 754,100 846,100 Human Resources 719,054 649,800 648,400 678,700 Central Services 6,446,574 6,207,000 6,468,100 6,552,400 Finance 1,084,795 1,219,600 1,168,800 1,187,400 Police 17,966,543 18,997,400 18,866,200 19,494,600 Fire 13,400,122 13,964,000 13,964,000 14,230,100 Public Health 4,130,831 4,593,200 4,482,300 4,573,100 Public Works 10,868,842 11,790,300 12,117,500 11,822,100 Community Services 2,614,526 2,711,700 2,582,600 2,646,000 TOTAL EXPENDITURES 60,452,635 64,422,400 63,628,700 64,769,100 OTHER FINANCING USES: Transfers out 5,601,700 6,525,500 6,770,500 7,056,900 TOTAL APPROPRIATIONS 66,054,335 70,947,900 70,399,200 71,826,000 ENDING FUND BALANCE: Reserved for contingency — 1,500,000 — 1,500,000 Unreserved 9,014,784 5,078,222 7,163,084 4,213,284 TOTAL ENDING FUND BALANCE $ 9,014,784 6,578,222 7,163,084 5,713,284 DEBT SERVICE FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 4,367,497 2,838,897 2,880,474 2,303,274 REVENUES Property taxes 10,606,449 11,473,000 11,473,000 12,675,000 Interest earnings 275,742 280,000 250,000 240,000 Miscellaneous revenue 6,807 660,000 2,100 — Contributlons from other funds 112,055 — 837,400 1,027,400 TOTAL REVENUES 11,001,053 12,413,000 12,562,500 13,942,400 TOTAL AVAILABLE RESOURCES 15,368,550 15,251,897 15,442,974 16,245,674 EXPENDITURES Principal payments 8,149,700 8,817,700 8,817,700 4,103,600 Interest payments 4,330,897 4,139,600 4,317,000 9,612,900 Service charges 7,479 10,000 5,000 10,000 Bond sale expenses — -- — — TOTAL EXPENDITURES 12,488,076 12,967,300 13,139,700 13,726,500 ENDING BALANCE $ 2,880,474 2,284,597 2,303,274 2,519,174 WATER UTILITIES FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 2,368,312 4,389,212 4,157,349 6,163,049 REVENUES Water sales 12,252,968 14,290,000 13,896,000 14,640,000 Sewer charges 8,067,986 9,410,000 9,496,000 9,904,000 Service charges 825,369 672,000 1,145,000 1,115,000 Interest 192,039 150,000 1,390,000 800,000 Miscellaneous revenue 77,319 18,000 13,500 11,000 Transfers in 548,692 — — — TOTAL REVENUES 21,964,373 24,540,000 25,940,500 26,470,000 TOTAL AVAILABLE RESOURCES 24,332,685 28,929,212 30,097,849 32,633,049 EXPENDITURES Wages 4,629,373 4,996,700 4,963,400 5,329,100 Benefits 1,192,429 1,250,300 1,307,800 1,395,000 Supplies and equipment 2,043,607 2,018,600 1,962,700 2,116,900 Repair and maintenance 722,079 633,300 738,200 830,200 Utilities 1,341,191 1,188,200 1,466,500 1,425,100 Contract services 231,421 247,900 268,800 280,900 Equipment 338,413 1,205,900 1,310,200 1,651,700 Capital 297,762 2,426,000 853,000 1,940,000 Debt service 4,781,969 6,501,400 6,498,100 5,619,700 Other operating 3,840,892 3,650,000 3,650,000 4,350,000 Transfers out 756,200 916,100 916,100 987,200 TOTAL EXPENDITURES 20,175,336 25,034,400 23,934,800 25,925,800 Unreserved 4,157,349 3,894,812 6,163,049 6,707,249 ENDING FUND BALANCE 4,157,349 3,894,812 6,163,049 6,707,249 SOLID WASTE FUND c.krr..s�A�c+�xarHara�,c.;�setirr��,^+� !eer�-�sv�srRC�.rt�::n.�na�:•.�M;.�o STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 4,127,483 3,972,983 4,269,603 2,773,803 REVENUES Residential collections 4,615,431 4,635,000 4,591,000 4,591,000 Recycling 81,125 50,000 48,200 -- Landfill fees 981,937 1,000,000 1,277,000 1,282,000 Clean community fees 264,573 264,000 264,000 264,000 Interest earnings 170,005 120,000 185,000 100,000 Miscellaneous revenue 231,826 10,000 96,500 21,000 Transfers in -- - 271,600 TOTAL REVENUES 6,344,897 6,079,000 6,733,500 6,258,000 TOTAL AVAILABLE RESOURCES 10,472,380 10,051,983 11,003,103 9,031,803 EXPENDITURES Wages 2,152,371 2,061,900 2,015,300 2,035,000 Benefits 565,879 532,200 533,900 539,000 Supplies and equipment 482,815 611,300 642,100 508,200 Repair and maintenance 1,131,995 1,191,500 1,218,600 1,231,500 Utilities 25,594 33,700 30,100 33,500 Contract services 337,155 377,600 349,500 358,300 Construction - 1,200,000 1,450,000 426,900 Equipment 519,343 35,600 431,800 630,000 Debt service 525,277 596,000 510,400 173,200 Other operating 46,348 600,000 600,000 750,000 Transfers out 416,000 447,600 447,600 456,200 TOTAL EXPENDITURES 6,202,777 7,687,400 8,229,300 7,141,800 Unreserved 4,269,603 2,364,583 2,773,803 1,890,003 ENDING BALANCE $ 4,269,603 2,364,583 2,773,803 1,890,003 HOTEL OCCUPANCY TAX FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 146,464 36,166 115,128 163,228 REVENUES Gross receipts tax 1,635,255 1,650,000 1,650,000 1,650,000 Interest earnings 8,619 5,000 11,000 8,000 Miscellaneous revenues 2,963 3,000 3,000 1,000 TOTAL REVENUES 1,646,837 1,658,000 1,664,000 1,659,000 TOTAL AVAILABLE RESOURCES 1,793,301 1,694,166 1,779,128 1,822,228 EXPENDITURES Wages 393,830 397,300 372,400 418,500 Benefits 76,057 67,300 68,500 75,100 Supplies and equipment 95,149 156,600 146,600 151,600 Repair and maintenance 36,768 18,800 21,500 14,300 Utilities 282,833 271,400 273,000 267,500 Contract services 740,092 716,500 676,500 817,600 Equipment 12,244 22,800 14,000 30,700 Transfers out 41,200 43,400 43,400 46,900 TOTAL EXPENDITURES 1,678,173 1,694,100 1,615,900 1,822,200 ENDING BALANCE $ 115,128 66 163,228 28 STREET MAINTENANCE FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 1,264,692 1,264,694 1,274,875 251,475 REVENUES Service charges 1,473,105 1,470,000 1,450,000 1,450,000 Intergovernmental revenue — -- — — Interest earnings 35,166 30,000 86,600 50,000 TOTAL REVENUES 1,508,271 1,500,000 1,536,600 1,500,000 TOTAL AVAILABLE RESOURCES 2,772,963 2,764,694 2,811,475 1,751,475 EXPENDITURES General construction 1,498,088 2,760,000 2,560,000 1,751,400 TOTAL EXPENDITURES 1,498,088 2,760,000 2,560,000 1,751,400 Unreserved 1,274,875 4,694 251,475 75 ENDING BALANCE $ 1,274,875 4,694 251,475 75 MUNICIPAL TRANSIT FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 526,503 167,903 84,851 209,151 REVENUES Service charges 562,924 550,000 595,000 847,800 Intergovernmental revenue 2,146,057 2,228,000 1,844,700 2,938,600 Interest 4,910 5,000 — -- Miscellaneous revenue 3,450 30,000 25,000 -- Transfer from General Fund 500,000 600,000 845,000 1,020,000 TOTAL REVENUES 3,217,341 3,413,000 3,309,700 4,806,400 TOTAL AVAILABLE RESOURCES 3,743,844 3,580,903 3,394,551 5,015,551 EXPENDITURES Contract serivices 2,989,268 2,900,000 3,150,200 3,240,000 Capital outlay 669,725 500,000 35,200 1,578,600 TOTAL EXPENDITURES 3,658,993 3,400,000 3,185,400 4,818,600 Reserved for encumbrances 186,768 186,768 186,768 186,768 Unreserved (101,917) (5,865) 22,383 10,183 ENDING BALANCE $ 84,851 180,903 209,151 196,951 OTHER SPECIAL REVENUE FUNDS STATEMENT OF REVENUES AND EXPENDITURES Balance FY 2002 Balance 10/01/01 Revenues Approp. 09/30/02 Confiscated Goods $ 972,300 $ 50,000 $ 1,022,300 $ - Fire Training Grounds - 343,600 343,600 -- Tax Increment Financing 375,600 125,200 500,800 - Municipal Airport 23,900 74,400 98,300 - Texas Motor Carrier Violations - 26,900 26,900 - Municipal Court Security Fee 81,600 101,000 182,600 - Municipal Court Technology 212,200 126,400 338,600 - Julie Rogers Theatre Endowment 218,700 11,500 130,200 100,000 Tyrrell Historical Library 21,800 900 22,700 - Expendable Trust 183,200 34,700 217,900 - Library Trust 130,000 49,100 179,100 - Library Endowment 24,300 1,300 10,000 15,600 Historical Fire Museum 8,600 10,500 19,100 - TOTAL $ 2,252,200 $ 955,500 $ 3,092,100 $ 115,600 CAPITAL RESERVE FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 1,743,453 1,278,853 1,387,780 1,171,380 REVENUES Services 1,504,300 1,521,100 1,502,200 1,394,100 Interest earnings 76,612 70,000 70,000 60,000 Miscellaneous revenue 22,112 40,000 37,000 20,000 Transfers in 558,500 558,500 558,500 358,500 Other financing sources 452,317 — — — TOTAL REVENUES 2,613,841 2,189,600 2,167,700 1,832,600 TOTAL AVAILABLE RESOURCES 4,357,294 3,468,453 3,555,480 3,003,980 EXPENDITURES Improvements 153,246 -- 73,500 297,000 Equipment 1,050,791 627,100 644,800 266,400 Vehicles 1,469,125 1,145,200 1,079,200 1,058,400 Debt service 296,352 584,600 586,600 775,600 TOTAL EXPENDITURES 2,969,514 2,356,900 2,384,100 2,397,400 Unreserved -- 1,111,553 1,213,136 648,336 ENDING BALANCE $ 1,387,780 1,111,553 1,171,380 606,580 FLEET MANAGEMENT FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 377,720 379,120 432,189 636,489 REVENUES User fees 3,954,685 3,818,800 4,232,400 4,080,100 Interest earnings 5,282 3,000 6,000 4,000 Miscellaneous revenue 1,729 2,000 - - TOTAL REVENUES 3,961,696 3,823,800 4,238,400 4,084,100 TOTAL AVAILABLE RESOURCES 4,339,416 4,202,920 4,670,589 4,720,589 EXPENDITURES Wages 867,734 913,200 856,200 933,800 Benefits 233,001 238,000 229,900 261,300 Supplies and equipment 711,507 644,300 777,200 710,300 Repair and maintenance 1,501,610 1,343,300 1,461,000 1,555,500 Utilities 40,425 45,000 68,900 52,500 Contract services 408,950 464,300 473,900 476,300 Equipment 16,500 16,600 16,600 4,100 Transfers out 127,500 150,400 150,400 163,300 TOTAL EXPENDITURES 3,907,227 3,815,100 4,034,100 4,157,100 Reserved for inventory 432,189 350,000 350,000 350,000 Unreserved - 37,820 286,489 213,489 ENDING BALANCE $ 432,189 387,820 636,489 563,489 EMPLOYEE BENEFITS FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 1,040,540 1,146,642 1,121,602 928,102 REVENUES Interdepartmental transfers Employee health 3,182,264 3,235,700 3,235,700 . 3,603,600 Dependent health 4,143,214 5,333,100 5,333,100 5,641,800 Workman's comp 990,000 1,014,800 1,014,800 1,109,900 General 267,600 290,000 290,000 410,000 Employee contribution 1,209,480 1,381,400 1,389,500 1,524,000 Interest 105,256 90,000 125,000 90,000 Insurance recoveries 331,544 - 54,000 -- TOTAL REVENUES 10,229,358 11,345,000 11,442,100 12,379,300 TOTAL AVAILABLE RESOURCES 11,269,898 12,491,642 12,563,702 13,307,402 EXPENDITURES Health Standard indemnity plan 3,733,210 4,802,000 4,620,600 5,011,000 Managed health organization 3,002,655 3,400,000 3,100,000 3,350,000 Health prescriptions 1,277,744 1,500,000 1,550,000 1,750,000 Dental 574,760 568,000 560,000 617,000 Other benefits 87,962 104,000 84,000 95,000 Total 8,676,331 10,374,000 9,914,600 10,823,000 Worker's Compensation Third party administration 83,421 91,000 89,000 91,000 Claims paid 827,941 800,000 1,050,000 900,000 Excess insurance 26,667 25,000 21,000 25,000 Safety management 63,977 87,000 101,000 129,200 Total 1,002,006 1,003,000 1,261,000 1,145,200 General Unemployment 68,982 40,000 60,000 60,000 Short-term disability 400,977 250,000 400,000 350,000 Total 469,959 290,000 460,000 410,000 TOTAL EXPENDITURES 10,148,296 11,567,000 11,635,600 12,378,200 Unreserved 1,121,602 824,642 928,102 929,202 ENDING BALANCE $ 1,121,602 824,642 928,102 929,202 GENERAL LIABILITY FUND STATEMENT OF REVENUES AND EXPENDITURES Actual Budget Estimated Budget FY 2000 FY 2001 FY 2001 FY 2002 BEGINNING BALANCE $ 1,270,757 1,352,756 1,476,987 1,272,987 REVENUES Interest 67,422 60,000 80,000 60,000 Miscellaneous revenue 1,104 - - - Transfers in 600,000 500,000 500,000 400,000 TOTAL REVENUES 668,526 560,000 580,000 460,000 TOTAL AVAILABLE RESOURCES 1,939,283 1,912,756 2,056,987 1,732,987 EXPENDITURES Professional services 73,642 100,000 80,000 100,000 Claims paid 385,178 700,000 700,000 700,000 Other insurance 3,476 4,000 4,000 4,000 TOTAL EXPENDITURES 462,296 804,000 784,000 804,000 Reserved for unpaid claims - 1,000,000 - 900,000 Unreserved 1,476,987 108,756 1,272,987 28,987 ENDING BALANCE $ 1,476,987 1,108,756 1,272,987 928,987 2 September 18, 2001 Consider adopting the FY 2002 Capital Improvement Program (CIP) as reviewed at a public hearing on September 11, 2001 uk&W Cat y of Beaumont - - -I Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: September 18, 2001 AGENDA MEMO DATE: September 14, 2001 REQUESTED ACTION: Adopt FY 2002 Capital Improvement Program (CIP) RECOMMENDATION Administration recommends Council adopt the FY 2002 CIP as reviewed at a public hearing on September 11, 2001. BACKGROUND Article VI, Section 20 states that "the Council shall, by resolution, adopt the Capital Program with or without amendment after the public hearing and on or before the twenty-seventh (27th) day of the last month of the current fiscal year." BUDGETARY IMPACT Estimated funds required to complete current, scheduled and planned projects in the FY 2002 CIP are $42,259,000. PREVIOUS ACTION The CIP was submitted to Council on May 15, 2001 and reviewed at a public hearing held on September 11, 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager. Council Agenda Item Page 2 September 14, 2001 RECOMMENDED MOTION Approve/Deny adopting the FY 2002 Capital Improvement Program as reviewed at the public hearing on September 11, 2001. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the FY 2002 Capital Program is hereby adopted. The Capital Program is substantially in the form attached hereto as Exhibit"K. A public hearing was held at 1:30 PM on September 11, 2001 in the City Council Chambers, City Hall, Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of September, 2001. - MAYOR - SAAGENDA\Current Agenda109-1"1.wpd Capital Program 2002 Public Works Improvements _Amount Current Pro"ects Major Drive $ 4,000,000 (1) Neches River Hike and Bike Trail 3,400,000 (2) Concord Road - Phase II (Includes Delaware outfall) 9,150,000 Concord Road - Phase III (Includes Concord Road North outfall) 5,310,000 Downtown Improvements 1,500,000 (3) Total $ 23,360,000 Scheduled Projects Phelan Boulevard - Major Drive to West of Westbrook $ 1,500,000 Caldwood Outfall 3,700,000 Moore Street Relief 4,000,000 Total $ 9,200,000 Planned Projects Delaware - Dowlen to Major $ 3,500,000 (4) High School Ditch 8,000,000 Madison Street - Irving to Grove 1,500,000 Main Street- Calder to Blanchette 2,000,000 Old Dowlen - SH 105 Connector 2,600,000 South Park Relief- Remaining phases 3,600,000 Twenty-Third Street - College to Washington 1,500,000 Virginia - Mercantile to Avenue A 2,500,000 Total $ 25,200,000 (1) Includes TXDOT funding of 80% or$3.2M. (2) Includes TXDOT funding of 80% or $2.4M. (3) Includes TIFF funding of$500,000 (4) Application pending for TXDOT funding of 80% or $2.8M. EXHIBIT "A" Capital Program 2002 General Improvements _ Amount Current Projects Charlton Pollard Neighborhood Park $ 500,000 (1) Miller Library Addition 800,000 (2) Perlstein Park (Phase 1) 260,000 (3) Playground Renovations (Phase 1) 300,000 T. R. Johns, Sr. Branch Library Construction 1,950,000 (4) Total $ 3,810,000 Scheduled Projects Total $ 0 Planned Projects Athletic Complex - Tennis courts $ 275,000 EMS 2 Facility 315,000 Riverfront Park- Bank Stabilization 1,110,000 Telephone System Replacement 451,000 Transit System - Coach Acquisition (7) & Transit Access Imprv. 3,180,000 (5) Tyrrell Park - Clubhouse 200,000 Total $__5,531,000 (1) This project is 100% funded by a combination of CDBG and EDI Grants. (2) This project is 100% funded by the Miller Community Fund. (3) Includes $30,000 donation from the Perlstein family. (4) This project is funded with HUD Section 108 and CDBG funds. (5) Requesting Federal Transportation funding of 80% or $2.5M. 3 September 18, 2001 Consider adopting a property tax rate of$0.635 for the 2001 tax year . City of Beaumont Council Agenda Item A c g TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Andrea S. Deaton, Budget Officer MEETING DATE: September 18, 2000 AGENDA MEMO DATE: September 12, 2001 REQUESTED ACTION: Adopt the 2001 property tax rate. RECOMMENDATION Administration recommends that Council adopt a rate of$0.635 for the 2001 tax year. The tax rate would be apportioned $0.31 to the General Fund and $0.325 to the Debt Service Fund which represents a shift of$0.02 ($760,000) from the General Fund to the Debt Service Fund. BACKGROUND Chapter 26 of the Property Tax Code requires taxing units to comply with truth-in-taxation laws in adopting their tax rates. Effective January 1, 2000 Senate Bill (S.B.) 1118 requires all taxing units to adopt their tax rates before the later of September 30 or the 60`h day after the taxing unit receives the appraisal roll. Additionally, state law requires the adoption of the Budget before the tax rate. BUDGETARY IMPACT Property tax revenue in the proposed FY 2002 Budget is calculated at the current rate of$0.635 and totals $24,198,000 for the General and Debt Service Funds combined. PREVIOUS ACTION A public hearing was held on September 11, 2001. SUBSEQUENT ACTION None. Council Agenda Item Page 2 September 12, 2001 RECOMMENDED BY City Manager. RECOMMENDED MOTION Approve/Deny adopting the 2001 property tax rate of$0.635 and apportioning$0.31 to the General Fund and $0.325 to the Debt Service Fund. ORDINANCE NO. ENTITLED AN ORDINANCE ACCEPTING THE TAX ROLL FOR THE CITY OF BEAUMONT; ESTABLISHING A TAX RATE; PROVIDING FOR LEVYING, ASSESSING AND COLLECTING OF AD VALOREM TAXES FOR THE TAX YEAR 2001; PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. WHEREAS, the Jefferson County Appraisal District has furnished to the City of Beaumont the certified tax roll for the City of Beaumont for the tax year 2001; and, WHEREAS, the net taxable assessed value of all property within the City has been determined by the Jefferson County Appraisal District as of July 23, 2001 to be $3,908,466,045; and, WHEREAS, the City Council finds that the tax roll submitted by the Jefferson County Appraisal District should be accepted and that a tax rate in the amount of$0.635 per each $100 of value for the tax year 2001 should be established based upon said roll; NOW THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the tax roll submitted to the City Council by the Jefferson County Appraisal District, a summary of which is attached as Exhibit "A", and showing the total net taxable assessed value of all property within the City to be $3,908,466,045 is hereby approved and accepted by the City of Beaumont. SAAGENOXCurrent Agenda109-18-01.wpd Section 2. That there shall be and is hereby levied and shall be assessed and collected for the tax year 2001, for municipal purposes only, an ad valorem tax of $0.635 on each $100 worth of property located within the city limits of the City of Beaumont made taxable by law, which said taxes,when collected, shall be for the purposes hereinafter set forth as follows: General Fund $0.31 Debt Service Fund $0.325 Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 4. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of September, 2001. - Mayor - S:AGENDA\Current Agenda\09-18-01.wpd STATE OF TEXAS ) COUNTY OF JEFFERSON ) CERTIFICATION OF 2001 APPRAISAL ROLL FOR City of Beaumont I, Roland R. Bieber, Chief Appraiser for the Jefferson County Appraisal District, solemnly swear that the attached is that portion of the approved Appraisal Roll of the Jefferson County Appraisal District that lists property taxable by and constitutes the appraisal roll for City of Beaumont. July 23, 2001 / Date Roland R. Bieber,RPA Chief Appraiser Jefferson County Appraisal District 2001 APPRAISAL ROLL INFORMATION 2001 Gross Value $4,328,946,990 2001 Market Value $4,099,222,245 2001 Gross Taxable Value $4,075,501,595 Total Number of Accounts 61,435 #of Accounts with Homestead Exemption 24,295 # of Accounts with Over-65 Exemption 8,394 #of Accounts with Disabled Exemption 945 #of Accounts with Veterans Exemption 617 # of Agriculture-Use Accounts 236 # of Exempt Accounts 3,762 2001 Taxable Value $3,908,466,045 RECEIVED BY: DATE: EXHIBIT "A" TAX CALCULATIONS 221 JEFFERSON COUNTY APPRAISAL DISTRICT CITY OF BEAUMONT 7/19/2001 14.54.40 ADP3TAXC CERTIFIED 2001 APPRAISAL ROLL 12310403 PAGE 1 RATES AND * TAX RATE * HOMESTEAD LOCAL OPTION 00% * OVER SIXTY-FIVE LOCAL OPTION 17,500 * DISABILITY LOCAL OPTION 17,500 ALLOWANCES * S .635000 * STATE MANDATED 0 * STATE MANDATED 0 * STATE MANDATED 0 ACCOUNTS SUB-TOTALS GROSS VALUE IN DISTRICT 61,435 4,328,946,990 * MINUS EXEMPT ACCOUNTS 3,762 229,724,745 4,099,222,245 MINUS AGRICULTURE ACCOUNTS 236 MARKET VALUE 24,803,060 PRODUCTION VALUE 1,082,410 LOSS DUE TO AG EXEMPTIONS 23,720,650 SUBJECT TO LATE PENALTY 0 NET APPRAISED VALUE 57,673 4,075,501,595 LOSS DUE TO LIMIT 288 1,289,060 4,074,212,535 ABATED ACCOUNTS 0 0 4,074,212,535 HISTORICAL ACCOUNTS 9 2,268,340 4,071,944,195 EXEMPTIONS STATE MANDATED HOMESTEAD 24,295 0 4,071,944,195 STATE MANDATED 065 8,394 0 4,071,944,195 STATE MANDATED DISABLED 945 0 4,071,944,195 LOCAL OPTION 065 8,394 142,842,730 3,929,101,465 LOCAL OPTION DISABLED 945 15,571,160 3,913,530,305 LOCAL OPTION HOMESTEAD 24,295 0 158,413,890 3,913,530,305 VETERAN EXEMPTIONS EXEMPTION CODE I a 0 0 0 EXEMPTION CODE 2 a 5000 212 1,026,850 EXEMPTION CODE 3 a 7500 44 297,550 EXEMPTION CODE 4 a 10000 35 316,520 EXEMPTION CODE 5 a 12000 46 524,580 EXEMPTION CODE 6 a 12000 255 2,714,190 EXEMPTION CODE 7 a 12000 13 132,000 EXEMPTION CODE 8 a 5000 12 52,570 TOTAL VETERAN 617 5,064,260 NET TAXABLE 3,908,466,045 GROSS TAX AMOUNT 24.818,782.12 ** FROZEN TAX ACCOUNTS 0 .00 MINUS FROZEN TAX .00 LOSS DUE TO FROZEN TAX *** .00 --------------- NET TAX AMOUNT 524,818,782.12 ** GROSS TAX AMOUNT IS CALCULATED ON AN INDIVIDUAL ACCOUNT BASIS ** INCLUDES 9 PRORATED EXEMPT ACCOUNTS TOTAL PRORATED EXEMPT AMOUNT 67,715 ** INCLUDES 0 OVR65 PRORATED ACCOUNTS TOTAL PRORATED OVR65 AMOUNT 0 ** INCLUDES 1 PRORATED HOMESTEAD ACCTS TOTAL PRORATED HOMESTEADAMOUNT 0 3 4 September 18, 2001 Consider an amendment to Section 21-75 of the Code of Ordinances related to authorized positions in the Police Department t1p. I City of Beaumont � c Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED: Tom Scofield, Chief of Police MEETING DATE: September 18, 2001 AGENDA MEMO DATE: September 7, 2001 REQUESTED ACTION: Consider an Amendment to Municipal Ordinance 99-45, Section 21-75 changing Grade I and Grade 1I positions. RECOMMENDATION Council consideration of an amendment to Municipal Ordinance 99-45, Section 21-75 changing Grade I Positions from 191 to 192 and Grade 11 positions from 56 to 55. BACKGROUND As of September 2, 2001, Grade II Sergeant Jimmy Ellison resigned. In keeping with the reorganization within the Police Department that began with the October 1997 collective bargaining agreement, a reduction of the Grade 11 position is needed. By reducing this position and increasing the Grade I position,this will accurately reflect the current organization ofthe Police Department as well as allow the utilization of the police specialist positions. BUDGETARY IMPACT The current annual pay for a Grade II Sergeant is$49,368. The annual pay for a Grade I Patrolman is $32,580 which is a positive budget impact of$16,788. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Chief of Police. RECOMMENDED MOTION Accept/Deny the Amendment to Municipal Ordinance 99-45, Section 21-75 changing Grade I and Grade II positions. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING SECTION 21-75 OF THE CODE OF ORDINANCES TO AMEND THE GRADE I AND GRADE II POSITIONS IN THE BEAUMONT POLICE DEPARTMENT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. Section 1. THAT Chapter 21, Section 21-75 of the Code of Ordinances of the City of Beaumont be and the same is hereby amended to read as follows: Section 21-75. Grades and Classifications - Police Department The following grades and classifications are hereby established within the Police Department. BE IT ORDAINED BY THE CITY OF BEAUMONT: Grade Classification Positions I Officers 192 II Sergeants 55 III Lieutenants 12 IV Captains 3 Deputy Chiefs 2 Total 264 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this S:AGENDA\Current Agenda\09-1"1.wpd ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. All ordinances or parts of ordinances in conflict herewith, including conflicting portions of the City Budget, are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of September, 2001. - Mayor- SAAGENDA\Current Agenda109-18.01.wpd 5 September 18,2001 Consider approving a financing agreement for the purchase of an 800 MHZ radio communication system for the Police Department C~ 0 C i of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: September 18, 2001 AGENDA MEMO DATE: September 12, 2001 REQUESTED ACTION: Council approval of a bid for a financing agreement. RECOMMENDATION Administration recommends award of a bid for a seven (7) year financing agreement with a fined interest rate of 4.19% to Banc One Leasing Corporation for the purchase of an 800 MHz radio communication system for the Police Department. BACKGROUND Five (5)bids were received for a fixed interest rate for financing the purchase of the Motorola 800 MHz trunking communication system. The purchase of the system was authorized by Council on October 17, 2000 at a cost of$2,282,255.30. Funds from the Police Department's Confiscated Goods account were provided in the amount of$579,505.46 towards the total purchase. Reductions in the communications system's contract resulted in a revised total cost of$2,244,449.46 leaving a balance of$1,664,944 to be paid through a financing agreement. Installation of the system hardware and software began in November 2000. The system should be completely installed and ready for operation by September 30, 2001. Bids were requested for a fixed interest rate to finance the total cost for seven(7)years with the first annual payment in arrears. The five (5) bids received are as follow: Financing Agreement September 12 2001 Page 2 Financial Institution Location Interest Rate SunTrust Leasing Towson, MD 4.06%* Banc One Leasing Corporation Corsicana, TX 4.19% Hibernia National Bank Beaumont, TX 4.55% Wells Fargo Brokerage Houston, TX 4.928% Ashford Capital Corporation Atlanta, GA 4.945% *Rate not guaranteed unless funding occurs no later than Monday, Sept. 17, 2001 BUDGETARY IMPACT An amortization schedule indicating the cost of the financing agreement is as follows: Payment No. Payment Amount Interest Principal Purchase Option 1 $279,346.60 $69,761.15 $209,585.45 $1,480,966.34 2 $279,346.60 $60,979.52 $218,367.08 $1,255,748.43 3 $279,346.60 $51,829.94 $227,516.66 $1,022,298.91 4 $279,346.60 $42,296.99 $237,049.61 $780,316.90 5 $279,346.60 $32,364.61 $246,981.99 $529,490.56 6 $279,346.60 $22,016.07 $257,330.53 $269,496.61 7 $279,346.60 $11,233.92 $268,112.68 0 TOTAL $1,955,426.20 $290,482.20 $1,664,944 The City's Treasurer compared the cost of financing the equipment purchased to the cost of paying for the equipment in full. Financing the balance of$1,664,944 through a lease purchase agreement will result in a net savings of$18,060. The first annual payment of$279,346.60 will be due one year after execution of the agreement. Financing Agreement September 12, 2001 Page 3 PREVIOUS ACTION The purchase of the Motorola Communication System was authorized by Council on October 17, 2001 at a cost of$2,282,255.30. SUBSEQUENT ACTION None. RECOMMENDED BY The City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny the acceptance of a bid from Banc One Leasing Corporation for a seven (7) year financing agreement with a fixed interest rate of 4.19% for the purchase of a Motorola 800 MHz communication system. 'ter INTER-OFFICE MEMORANDUM City of Beaumont, Texas Finance Department Date: September 12, 2001 To: Stephen J. Bonczek, City Manager From: Kandy Daniel, Treasurer Subject: Lease Purchase Financing COMMENTS The City previously purchased infrastructure and portables for an 800 MHz communications system for use in Police Department costing $2,244,449. A combination of Local Law Enforcement Block Grant(LLEBG) and Confiscated Goods funds were used to fund a significant portion of the purchase and the remainder is proposed for lease purchase. The amount for which lease purchase financing is available is$1,664,944.The lowest quoted interest rate is a fixed rate of 4.19% for 7 Years in arrears which was received from Banc One Leasing Corporation to finance (Municipal lease Purchase) the purchase of the communications system. If the City invested the purchase price at our current yield we would earn $691,290. The cost of interest to finance the purchase of the equipment is projected at $290,482. Since we will be making annual payments on the lease purchase, we must factor in the annual payments as a reduction in the cash available for investment. As a result we would earn 308,542 over the term of the lease purchase which is a net savings of $18,060 and we would retain the use of our money for the length of the financing. Purchase out of current Net savings from investment funds (loss of the use of of current funds and Lease the funds) Purchase Financing ($691,290) $18,060 It is my recommendation that we use the Municipal Lease Purchase, which would allow us the flexibility of keeping an adequate fund balance and realize the benefit of a net savings of $18,060 on the purchase of fixed assets relative to the payment schedule of the financing. 6 September 18, 2001 Consider approving a financing agreement for the purchase of one Pierce Lance Fire Pumper for the Fire Department City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: September 18, 2001 AGENDA MEMO DATE: September 12, 2001 REQUESTED ACTION: Council approval of a bid for a financing agreement. RECOMMENDATION Administration recommends award of a bid for a five (5) year financing agreement with a fixed interest rate of 3.91%to Banc One Leasing Corporation for the purchase of one(1)Pierce Lance Fire Pumper for the Fire Department. BACKGROUND Four(4)bids were received for a fixed interest rate for financing the purchase of one(1)Pierce Lance Fire Pumper. The purchase of the pumper was authorized by Council on March 6,2001 at a cost of $335,056. Delivery of the pumper is expected the week of September 24, 2001. The pumper will be assigned to Station No. 2 located at Wilson and Ironton. Bids were requested for a fixed interest rate to finance the total cost for five (5) years with the first annual payment in arrears. The four(4) bids received are as follow: Financial Institution Location Interest Rate Banc One Leasing Corporation Corsicana, TX 3.91% Hibernia National Bank Beaumont,TX 4.26% Wells Fargo Brokerage Houston,TX 4.727% Ashford Capital Corporation Atlanta,GA 5.058% Financing Agreement September 12, 2001 Page 2 BUDGETARYIMPACT An amortization schedule indicating the cost of the financing agreement is as follows: Payment No. Payment Amount Interest Principal Purchase Option 1 $75,072.48 $13,100.69 $61,971.79 $277,655.41 2 $75,072.48 $10,677.60 $64,394.88 $211,495.96 3 $75,072.48 $8,159.76 $66,912.72 $143,212.73 4 $75,072.48 $5,543.47 $69,529.01 $72,737.53 5 $75,072.48 $2,824.88 $72,247.60 -0- TOTAL $375,362.40 $40,306.40 $335,056 The City's Treasurer compared the cost of financing the equipment purchased to the cost of paying for the equipment in full. Financing the purchase of the fire pumper over the term of five (5) years will result in a net savings of$5,917. The first annual payment of$75,072.48 will be due one year after execution of the agreement. PREVIOUS ACTION The purchase of the fire pumper was authorized by Council on March 6,2001 at a cost of$335,056. SUBSEQUENT ACTION None. RECOMMENDED BY The City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny the acceptance of a bid from Banc One Leasing Corporation for a five (5) year financing agreement with a fixed interest rate of 3.91%for the purchase of one(1)Pierce Lance fire pumper. Iter INTER-OFFICE MEMORANDUM � c City of Beaumont, Texas Finance Department Date: September 12, 2001 To: Stephen J. Bonczek, City Manager From: Kandy Daniel, Treasurer Subject: Lease Purchase Financing COMMENTS The City has approved the purchase of a fire pumper costing$335,056 for which lease purchase financing is available. The lowest quoted interest rate is a fixed rate of 3.91% for 5 Years in arrears which was received from Banc One Leasing Corporation to finance (Municipal lease Purchase) the purchase of the fire pumper. If the City invested the purchase price at our current yield we would earn $73,712. The cost of interest to finance the purchase of the equipment is projected at$40,306. Since we will be making annual payments on the lease purchase, we must factor in the annual payments as a reduction in the cash available for investment.As a result we would earn$46,223 over the term of the lease purchase which is a net savings of $5,917 and we would retain the use of our money for the length of the financing. Purchase out of current Net savings from investment funds (loss of the use of of current funds and Lease the funds) Purchase Financing ($73,712) $5,917 It is my recommendation that we use the Municipal Lease Purchase, which would allow us the flexibility of keeping an adequate fund balance and realize the benefit of a net savings of$5,917 on the purchase of fixed assets relative to the payment schedule of the financing. 7 September 18, 2001 Consider approving a contract to install 12,000 linear feet of 48-inch pipe, a part of Phase I improvements to Lawson's raw water transmission line 75TTj City of Beaumont • Council Agenda Item TO: Stephen J. Bonczek, City Manager FROM: Tom Warner, Public Works Director PREPARED BY: Joseph G. Majdalani, Water Utilities Manager MEETING DATE: September 18, 2001 AGENDA MEMO DATE: September 13, 2001 REQUESTED ACTION: Consider a contract to install 12,000 linear feet of 48-inch pipe,a part of Phase I improvements to Lawson's raw water transmission line. RECOMMENDATION Administration recommends approval of a contract with Brystar Contracting,Inc.,Beaumont,Texas, in the amount of$3,931,150 to install 12,000 linear feet of 48-inch pipe. BACKGROUND In addition to the 48-inch pipe installation, Phase I improvements to Lawson's raw water transmission line include constructing a five million-gallon ground storage tank,a high service pump station and raw water pump station and installing filter backwash pumps. The proposed improvements are required in order to insure the reliability of the water system and to protect the raw water delivery system from salt water intrusion. The improvements are also mandated by the Texas Natural Resource Conservation Commission. BUDGETARYIMPACT Funds are available in the Water Utilities Division Capital Improvement Program. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY: City Manager, Public Works Director, and Water Utilities Manager. RECOMMENDED MOTION: Approve/Deny the installation of 12,000 linear feet of 48" pipe, part of Phase I improvements to Lawson's raw water transmission line. V~ WOW � L City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS SEPTEMBER 18, 2001 1:30 P.M. CONSENT AGENDA Approval of minutes * Confirmation of committee appointments