HomeMy WebLinkAboutPACKET AUG 14 2001 51 OWMM
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS AUGUST 14, 2001 1:30 P.M.
AGENDA
OPENING
• Invocation Pledge Roll Call
• Presentations and Recognition
• Public Comment: Persons may speak on scheduled agenda items
• Consent Agenda
GENERAL BUSINESS
1. Consider approving a three-year lease agreement with Lamar University relating to
Fire/Rescue Training Center
2. Consider a resolution recognizing College Street (US90) from IH-10 East to Main
Street as the Old Spanish Trail
3. Receive the FY 2002 proposed Budget and schedule a public hearing
4. Schedule a public hearing on the FY 2002 Capital Improvement Program
COMMENTS
• Councilmembers comment on various matters
• City Manager's Report - McLean/Roberts Parks Improvements Funding; Beaumont
Finalist for SETRPC Building Site; Neighborhood Budget Meetings
• Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
State of Texas v. Joe F. Ball, et al
Claim of Shaffer Manufacturing
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Kyle Haves at 880-3716 a day prior to the meeting.
1
August 14, 2001
Consider approving a three-year lease agreement with Lamar University relating to the
Fire/Rescue Training Center
City of Beaumont
'M K, Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Michel G. Bertrand, Fire Chief
MEETING DATE: August 7, 2001
AGENDA MEMO DATE: July 26, 2001
REQUESTED ACTION: Approve a three year leasing agreement between the City of
Beaumont and Board of Regents, The Texas State University System on behalf of Lamar
University.
RECOMMENDATION:
Council consideration to approve a leasing agreement between the City of Beaumont and Board of
Regents, The Texas State University System on behalf of Lamar University for a period of three
years, beginning September 1, 2001 through August 31, 2004.
BACKGROUND:
The City of Beaumont and Lamar University have created a partnership in the use of the Fire/Rescuc
Training Center. Since 1980, Lamar University has operated the Center for Industrial Fire and
Hazardous Materials Training at the facility. The City basically acts as "landlord" and Lamar as
"tenant" whereas the agreement is in the mutual benefit of both parties. Through the agreement,
Lamar University is given the first opportunity to schedule classes to use the fire training,rescue and
hazardous materials training projects at The City of Beaumont's Fire/Rescue Training Center and
retains the sole right to contract industrial fire brigade training at the facility. The Lamar University
program has been recognized by the United States Occupational and Health Administration as one
of only four centers in the nation, to train personnel in fighting chemical and hydro-chemical fires.
Annually, Lamar University has leased the facility from the City of Beaumont. Lamar University's
Center for Industrial Fire and Hazardous Materials Training pays the City of Beaumont monthly fees,
incorporating both fixed and variable cost components, for use of the facility. Initially,the terms of
the lease were a`;pay-per-student"arrangement.In the early 1990's,this was altered to a flat fee per
month. Since attendance for programs runs in cycles(higher in spring and fall, lower in
Lamar Leasing Agreement
July 26, 2001
Page 2
winter and summer),the latter arrangement provided a regular and definite cash flow to the City. In
2000,the terms of the lease were again modified to include both fixed and variable cost components.
The variable component provides a"balloon' payment based on total student count contracted by
Lamar programs during their fiscal year.
BUDGETARY IMPACT:
A monthly payment of$21,500, which will generate revenue of$258,000 per year with a variable
cost component of$50 per student for any students exceeding 3400 per year. Additionally, Lamar
will purchase recycled fuel from the Training Center at a rate of$0.60 per gallon which is expected
to produce an additional $70,000 in revenue for FY 2002.
PREVIOUS ACTION:
In FY 1.000 Council considered and approved a one-year agreement with Lamar University's Center
for Industrial Fire and Hazardous Materials Training for use ofthe equipment and facilities at the City
of Beaumont Fire,Rescue Training Center.The fixed monthly payment was$20,000 which generated
$240,000 for one year with a variable cost component of$50 per student for any students exceeding
3600 per year. Additionally, Lamar purchased recycled fuel from the Training Center at a rate of
$0.50 per gallon.
SUBSEQUENT ACTION
Annually, the rental amounts may be reviewed and amended by mutual agreement.
RECOMMENDED BY
City Manager and Fire Chief.
RECOMMENDED MOTION:
Approve/deny a resolution supporting the three year leasing agreement between the City ofBeaumont
and Board of Regents, The Texas State University System on behalf of Lamar University.
Leasing Agreement between the City of Beaumont and Board of Regents,
The Texas State University System on behalf of Lamar University
Division of Continuing Education
The Center for Industrial Fire and Hazardous Materials Training
Beaumont, Texas
September 1, 2001-August 31, 2004
Therefore,the City of Beaumont(hereinafter referred to as "The City")and Board of Regents, The Texas
State University System on behalf of Lamar University Division of Continuing Education The Center for
Industrial Fire and Hazardous Materials Training(hereinafter referred to as "Lamar"),all located in
Jefferson County, Texas agree to the following for their mutual benefit.
I. That Lamar University's portable building"MB3-085 1" and Center for Industrial Fire and
Hazardous Materials Training offices(two office modules each 70' x 40')be located at the City of
Beaumont Fire/Rescue Training Center as presently situated.
II. That Lamar University's Center for Industrial Fire and Hazardous Materials Training shall use
these combined facilities for offices,classrooms, and storage.
III. That Lamar University's Center for Industrial Fire and Hazardous Materials Training shall be
given the first opportunity to schedule classes,through The City of Beaumont Fire/Rescue
Services Training Division,to use the fire training, rescue project, and hazardous materials
training projects at The City of Beaumont's Fire/Rescue Training Center. The rescue projects and
classroom will be scheduled on a first-come, first-served basis. Lamar University retains the sole
right to contract industrial fire brigade training at the facility. Both Lamar University and The
City of Beaumont will promptly notify each other of course cancellations and provide current
listings of scheduled classes and dates.
IV. That Lamar University's Center for Industrial Fire and Hazardous Materials Training will pay
The City of Beaumont monthly fees, incorporating both fixed and variable cost components, for
use of the facility based on the following schedule:
A. Fixed Cost: $21,500.00(minimum monthly payment)The fixed cost payment will be
made on a monthly basis. The fixed cost component includes two fees: Facility Rental
Fee and Student Use Fee defined as follows:
1. Facility Rental Fee: $5,750.00 per month. Includes land use for location of
offices, classrooms, and storage facilities; utilities, including metered and
unmetered electrical and potable water; general use of facilities and props for
training purposes; safe upkeep of the facility, including but not necessarily
limited to maintenance of equipment, mowing, painting,etc.; water consumed for
firefighting purposes.
2. Student Use Fee: $15,750 per month. Includes cost of repair/maintenance to all
facilities, equipment, classrooms, parking areas,etc. necessitated by student use;
cost of paper and hygiene goods for restrooms.
B. Variable Cost: The variable cost component will be paid based on total student count
contracted by Lamar programs(on and off site)during their fiscal year(September 1
through August 31). A monthly enrollment report will be provided and utilized to
determine the variable student payment due The City at the close of each fiscal year. A
balloon payment for variable costs will be made on or before September 30 each year to
The City for students served in excess of 3,400 as outlined in the following table:
3,400 to 6,000 students add $50 per student
6,001 to 9,000 students add $40 per student
9,001+ students add $30 per student
The City agrees it will not lease the facilities to another entity at a rate less than its published
fees.
V. That the monthly payment of fees will be based on the unimpeded use of all firefighting,the
rescue project, and hazardous materials training projects as scheduled by Lamar for industrial
fire, rescue, and hazardous materials training. The rescue project and classroom will be scheduled
on a first- come, first-served basis. In the event that full utilization of all projects is not possible
because of poor maintenance, continual use by others on the first-come, first-served policy, or a
closing of projects by The City or by regulatory agencies rendering them unusable, the
payment(s)for that time period will be adjusted to reflect the loss of such training projects. This
does not include taking projects temporarily out of service for scheduled maintenance. The
equitable adjustment of payment(s) shall be negotiated by Lamar and The City and shall be
mutually agreed upon.
Vl. That the fire fighting, rescue and hazardous materials training projects shall be maintained on a
per use and scheduled basis. The daily User, either Lamar or The City, of a project(s) is
responsible for returning the project/classroom to a customer-ready state at the conclusion of the
training day, including removal of burned hay,washout of burn structures, storage of hose away
from areas requiring mowing/maintenance, etc. Lamar staff will assist The City by furnishing a
monthly written report as to the condition and the repairs needed to assure the safe operation of
each project.
VII. That Lamar will furnish the fuels required to conduct its scheduled classes. When supplies are
available, The City will sell and Lamar agrees to purchase recycled fuel at a rate of$0.60 per
gallon to enable Lamar to create a"blended" fuel product,to be used when conditions permit. The
City is responsible for furnishing a Material Safety Data Sheet for the recycled fuel to Lamar.
VIII. That both parties accept the cooperatively developed Five Year Strategic Plan("Strategic Plan")
as the official planning document for the facility. The City will proceed with fire field
improvements as outlined in the Strategic Plan with the understanding, by each party,that
both the student count and the associated revenue stream should meet those as specified
in the planning document. A complete review will be conducted by both parties in April,
2002 and April,2003,to analyze the fiscal year to date performance and to determine
projections for the remainder of the fiscal year. This review and analysis will be used to
determine the feasibility of implementing further initiatives outlines in the Strategic Plan
initiated in FY 2001.
The Center of Industrial Fire and Hazardous Materials Training will provide the City of
Beaumont with a"Monthly Student Enrollment and Revenue/Expense Report." The report will
list the number of students, session hours and student hours for each client served; all revenues
billed and expenses paid for the period; a summation of gross revenues and expenses for the
period; average gross revenues per student and average net revenues per student served during the
period.
The City of Beaumont will provide Lamar University with a"Monthly Student Enrollment and
Revenue/Expense Report for the Fire Training Center, including project(s)progress. The report
will list number of students, session hours and student hours for each client served; all revenues
billed and expenses paid for the period; a summation of gross revenues and expenses for the
period; average gross revenues per student and average net revenues per student served during the
period; progress and completion reports on fire field improvements and expenditures related to
the improvements. The "Field Improvement Progress Report" should also include time lines for
approaching project upgrades.
Lamar University's The Center for Industrial Fire and Hazardous Materials Training will provide
a quarterly "Marketing Activities Report ."The report will outline marketing efforts, including
associated expenditures for the period.
IX. That Lamar will assume financial and legal responsibility for any spills or damage beyond that
expected through normal use. The City will assume financial and legal responsibility for all other
such occurrences, including damages to Lamar equipment and facilities by the City of Beaumont.
X. That the week-long Lamar 33rd, 34th, and 35th Annual Emergency Response Training School
will be addressed under a separate agreement.
XI. That this agreement is in force for a period of three years beginning September 1, 2001 through
August 31,2004 and that annually,the rental amounts may be reviewed and amended by mutual
agreement.
XII. That this agreement may be canceled by either party with written notification one hundred and
eighty(180)days prior to cancellation. However, The City may terminate upon thirty(30)days'
written notification for failure to pay monthly fees; Lamar may terminate upon thirty(30)days'
written notice upon The City's breach of this agreement, provided that The City is first given ten
(10)days' written notice of deficiency and thus given the opportunity to correct the deficiencies.
XIII. That the term of this agreement may be reviewed by the parties involved and amended by mutual
agreement.
XIV. That on February 10,2003, Lamar will notify the City of Beaumont to establish a meeting to
begin a review of this agreement by both parties for the purpose of negotiating changes for the
FY 2003- 2006 agreement.
APPLICABLE LAW
This agreement shall be constructed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created by this agreement are performable in Jefferson County, Texas.
ATTEST:
City of Beaumont Lamar University
Stephen J. Bonczek John Hubacek
City Manager Director
City of Beaumont The Center for Industrial Fire and
Hazardous Materials Training
Seal (if incorporated) Division of Continuing Education
Lamar University
Rebecca Woodland
Interim Executive Director
Division of Continuing Education
Lamar University
Examined,approved, and recommended:
James M. Simmons
President
Lamar University
ATTEST:
Chairman Local Committee
Chancellor Chairman, Board of Regents
The Texas State University System The Texas State University System
2
August 14, 2001
Consider a resolution recognizing College Street(US90) from IH-10 East to Main Street as
the Old Spanish Trail
City of Beaumont
Council Agenda Item
'M K
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: August 14, 2001
AGENDA MEMO DATE: August 7, 2001
REQUESTED ACTION: Council consider a resolution recognizing College Street (US90)
from IH-10 East to Main Street as the Old Spanish Trail.
RECOMMENDATION
Administration recommends the portion of College Street (US 90) between IH-10 East to Main
Street be recognized as the Old Spanish Trail.
BACKGROUND
The Texas Department of Transportation (TxDOT) is requesting that the City of Beaumont
recognize a portion of College Street as the Old Spanish Trail, to allow the installation of historical
signs. The Old Spanish Trail, a southern U.S. border trunkline, extended 2,768 miles from San
Diego, California to St. Augustine, Florida. The portion of College Street, as nearly as a modern
roadway allows, follows the Pioneer Trails which gradually developed from one southern
borderland settlement to another.
BUDGETARY IMPACT
None, TxDOT will furnish, install and maintain all Old Spanish Trail signing.
PREVIOUS ACTION
None
SUBSEQUENT ACTION
None
RECOMMENDED BY
City Manager, Public Works Director, City Engineer and Transportation Manager.
RECOMMENDED MOTION
Approve/Deny Council consider a resolution recognizing College Street(US90) from IH-10 East
to Main Street as the Old Spanish Trail.
OSTCG.WPD
3
August 14, 2001
Receive the FY 2002 proposed Budget and schedule a public hearing
Cit y of Beaumont
M c g Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Andrea S. Deaton, Budget Officer
MEETING DATE: August 14, 2001
AGENDA MEMO DATE: August 10, 2001
REQUESTED ACTION: Receive the FY 2002 Proposed Budget and schedule a public
hearing.
RECOMMENDATION
It is recommended that Council schedule a public hearing on September 11, 2001 to review the
FY 2002 Proposed Budget.
BACKGROUND
Article VI, Section 2 of the City Charter requires that the proposed budget be submitted to the
Council at least 45 days prior to the beginning of the new fiscal year. In addition, Section 4
requires Council to schedule a public hearing on the FY 2002 Proposed Budget and authorize the
City Clerk to publish the notice of the public hearing.
BUDGETARY IMPACT
The detail budget information for all funds will be submitted to Council at the August 14, 2001
meeting.
PREVIOUS ACTION
None
SUBSEQUENT ACTION
A public hearing will be held on the date Council schedules. If the appropriations increase,
another public hearing must be held. The target date for adoption of the Budget is September 18,
2001. However, it must be adopted no later than September 27, 2001.
RECOMMENDED BY: City Manager
RECOMMENDED MOTION:
Approve/Deny scheduling a hearing on the FY 2002 proposed Budget for September 11, 2001.
4
August 14, 2001
Schedule a public hearing on the FY 2002 Capital Improvement Program
..... City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Andrea S. Deaton, Budget Officer
MEETING DATE: August 14, 2001
AGENDA MEMO DATE: August 10, 2001
REQUESTED ACTION: Schedule a public hearing on the FY 2002 Capital Improvement
Program (CIP).
RECOMMENDATION
It is recommended that Council schedule a public hearing on September 11, 2002 to review the
FY 2002 Capital Improvement Program.
BACKGROUND
The FY 2002 Capital Improvement Program was originally submitted to Council on May 15,
2001. Article VI, Section 20 requires Council to schedule a public hearing on the FY 2002
proposed CIP and authorize the City Clerk to publish the notice of the public hearing.
BUDGETARY IMPACT
Estimated funds required to complete the FY 2002 Capital Improvement Program are
$39,334,000.
PREVIOUS ACTION
In accordance with Article VI, Section 19 of the City Charter, the FY 2002 proposed Capital
Improvement Program was submitted to Council May 15, 2001.
SUBSEQUENT ACTION
A public hearing will be held on the date Council schedules. The target date for adoption of the
CIP is September 18, 2001. However, it must be adopted no later than September 27, 2001.
RECOMMENDED BY: City Manager
RECOMMENDED MOTION: Approve/Deny scheduling a public hearing on the FY 2002
Capital Improvement Program for September 11, 2001.
aTA
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS AUGUST 14, 2001 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confinnation of committee appointments
A) Authorize the Chief of Police and the City Manager to execute all documents necessary
to apply for and accept a Local Law Enforcement Block Grant from the Department of
Justice Bureau of Justice Assistance
B) Approve a contract for furnishing janitorial services in buildings located in the Downtown
Municipal Complex
C) Authorize the City Attorney or his designee to file and prosecute a lawsuit against James
Rideaux, d.b.a. JR's Automotive to collect on a delinquent Small Business Revolving Loan
D) Approve a bid for roof replacement and painting of structural steel at the Beaumont
Municipal Airport North Hangar
CONSENT AGENDA AUGUST 14, 2001
* Committee Appointments
Lonnie Hood would be reappointed to the Airport Advisory Committee. The current term will
expire July 5, 2003. (Councilmember Andrew P. Cokinos)
Randy Reece would be reappointed to the Airport Advisory Committee. The current term will
expire June 28, 2003. (Councilmember Guy Goodson)
Dora Nisby would be reappointed to the Community Development Advisory Committee. The
current term will expire July 5, 2003. (Councilmember Andrew P. Cokinos)
Dr. Richard LeBlanc would be reappointed to the Convention and Tourism Advisory Committee.
The current term will expire July 26, 2003. (Councilmember Andrew P. Cokinos)
A) Authorize the Chief of Police and the City Manager to execute all documents
necessary to apply for and accept a Local Law Enforcement Block Grant from
the Department of Justice Bureau of Justice Assistance
The Department of Justice Bureau of Justice Assistance awards block grants to local law
enforcement agencies annually to supplement their operating budget. The funds may be used for
law enforcement purposes including purchasing equipment and paying overtime to law
enforcement officers for special projects. A Local Law Enforcement Block Grant has been awarded
to the Beaumont Police Department each year since 1996. The grant will supplement the Police
Department budget in the amount of$315,252. Matching funds of$35,028 are required on the part
of the city. Administration recommends approval of this item. A copy of the staff memorandum is
attached for your review.
B) Approve a contract for furnishing janitorial services in buildings located in the
Downtown Municipal Complex
Administration recommends approving a three-year contract with Texas Industrial Contractor's,
Inc. d.b.a. SanServe Building Services of Beaumont to furnish janitorial services in the amount of
$130,530.31. Janitorial services will be provided at City Hall, Police Station, Beaumont Public
Library, Tyrrell Historical Library and Municipal Court. The services include all labor,
supervision, cleaning supplies, paper goods, equipment and transportation required to perform
quality janitorial services. A copy of the staff memorandum is attached for your review.
C) Authorize the City Attorney or his designee to file and prosecute a lawsuit against
James Rideaux, d.b.a. JR's Automotive to collect on a delinquent Small Business
Revolving Loan
On July 24, 2001, City Council met in Executive Session with its attorneys and considered matters
related to the request of the Small Business Loan Committee for legal action against JR's
Automotive to collect a delinquent loan. The outstanding principal and interest balance as of July
21, 2001 was $41,909.79. A copy of the staff memorandum is attached for your review.
D) Approve a bid for roof replacement and painting of structural steel at the Beaumont
Municipal Airport North Hangar
Administration recommends award of a bid in the following manner: $34,834 to Swain Company
Inc. of Beaumont for the replacement of the metal roof system, and $23,872 to Civil Constructors
of Beaumont for the reconditioning and painting of structural steel. The roof replacement is
necessary due to the poor condition of the existing roof system on the north hangar, which has been
in service for approximately 20 years. The supporting structural steel system will be reconditioned
and painted in order to provide a sound infrastructure for the new roof system. Funds are available
for this expenditure in the Building Services Division's operating budget. A copy of the staff
memorandum is attached for your review.
A
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED: Tom Scofield, Chief of Police
MEETING DATE: August 14, 2001
AGENDA MEMO DATE: August 14, 2001
REQUESTED ACTION: Authorize the Chief of Police and the City Manager to
execute all documents necessary to apply for and accept Local
Law Enforcement Block Grant(2001-LB-BX-2775)from the
Department of Justice Bureau of Justice Assistance.
RECOMMENDATION
Authorize the Chief of Police and the City Manager to execute all documents necessary to apply
for and accept Local Law Enforcement Block Grant (2001-LB-BX-2775) from the Department of
Justice Bureau of Justice Assistance.
BACKGROUND
The Department of Justice Bureau of Justice Assistance awards block grants to local law
enforcement agencies annually to supplement their operating budget. The funds may be used for
law enforcement purposes including purchasing equipment and paying overtime to law
enforcement officers for special projects. A Local Law Enforcement Block Grant has been
awarded to the Beaumont Police Department each year since 1996.
BUDGETARY IMPACT
The grant will supplement the police department budget in the amount of$315,252. Matching
funds of S35,028 are required on the part of the city.
PREVIOUS ACTION
The city council has authorized the acceptance of the Local Law Enforcement Block Grant each
year since 1996.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and the Chief of Police.
RECOMMENDED MOTION
Authorize the Chief of Police and the City Manager to execute all documents necessary to apply
for and accept Local Law Enforcement Block Grant (2001-LB-BX-2775) from the Department of
Justice Bureau of Justice Assistance.
B
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: August 7, 2001
AGENDA MEMO DATE: August 1, 2001
REQUESTED ACTION: Council consider award of contract for furnishing janitorial services.
RECOMMENDATION
Administration recommends the award of a bid for a three (3) year contract to Texas Industrial
Contractor's, Inc. dba SanServe Building Services of Beaumont to furnish janitorial services in the
buildings located in the Downtown Municipal Complex.
BACKGROUND
Bids were received Monday, July 16,2001, for a three(3)year contract to furnish janitorial services
at City Hall,Police Station,Beaumont Public Library,Tyrrell Historical Library and Municipal Court.
The three(3)year contract includes a non funding clause and percentage increases on the anniversary
date not to exceed the percentage increase in the Consumer Price Index(CPI).
Four (4) companies attended a mandatory pre-bid conference held July 10, 2001. At the meeting
specifications were discussed and an on site tour of the facilities was conducted.
The services bid include all labor, supervision, cleaning supplies, paper goods, equipment and
transportation required to perform quality janitorial services. It also includes the services of a
"daymaid"during business hours for unexpected occurrences and additional attention to public areas.
Specifications detailed the work descriptions into very specific tasks to be performed daily, weekly
and monthly.
The specifications required the bidder to quote an all inclusive hourly rate. Each vendor submitted
a work plan indicating the number of employees and the hours required at each location.
Specifications indicated that the contract would be awarded to one company for all facilities. The
following company represents the lowest bid submitted for each facility:
Janitorial Services
August 1, 2001
Page 2
Texas Industrial Contractor's, Inc. dba SanServe Building Services
Location Maximum cost per year
City Hall $53,509.44
Police Station $37,187.04
Municipal Court $11,824.61
Tyrrell Historical Library $ 7,138.32
Riverfront Park Restroom $ 859.93
Beaumont Public Library $20,010.31
Total $130,530.31
The maximum cost per year was calculated using the hourly rate quoted,the number ofworking days
per year for each facility, the number of employees and the stated work hours for each employee.
Sandra's Enterprises, Inc. dba Professional Maid Service of Nederland, Texas submitted a bid in the
amount of$136,768.83 and Executive Building Services of Sugarland, Texas submitted a bid in the
amount of$138,526.70. In addition, rates per square foot were requested for stripping and waxing
vinyl floor tile. Texas Industrial Contractor's, Inc. quoted $0.20 per square foot, Sandra's
Enterprises, Inc. quoted $0.18 per square foot and Executive Building Systems quoted $0.15 per
square foot. Stripping and waxing services will be as directed by the Building Services Division.
The unit prices quoted by Texas Industrial Contractor's, Inc. are as follow:
Required Personnel Hourly Rate No. of Em to ees Hours/Day/Employee
City Hall(Monday - Friday)
Day Maid $8.71 1 8
Working Foreman $9.06 1 4.5
Janitors $7.61 3 4.5
Police Station (Monday-Friday)
Working Foreman $9.06 1 8
Janitors $7.61 1 8
Janitorial Services
August 1, 2001
Page 3
Required Personnel Houft Rate FNo. of Employees Hours/Da /Em to ee
Police Station (Saturday, Sunday and Holidays)
Working Foreman $9.06 0 0
Janitors $7.61 1 4
Municipal Court (Monday - Friday)
Working Foreman $9.06 1 1
Janitors $7.61 1 5
Tyrrell Historical Library (Monday-Wednesday-Friday)
Working Foreman $9.06 1 2
Janitors $7.61 2 2
Riverfront Park Restroom* (Saturday, Sunday and Holidays)-T Janitors $7.61 1 I
Beaumont Public Library (Monday - Friday)
Working Foreman $9.06 1 2.5
Janitors $7.61 3 2.5
* City Hall Daymaid will clean Riverfront Park restrooms Monday through Friday.
The contractors will not be allowed to exceed the number of employees, number of hours stated or
the hourly rate during the contract period, therefore, the annual expenditure will not exceed the
maximum amounts shown. Should the contractor fail to provide the required manpower as stated
in their bid, the rate per hour will be deducted from any monies owed. If there are special
circumstances and additional work is required, the City has the option to approve additional
manpower and hours if it is deemed necessary.
The previous contract's price awarded in 1999 was $127,333.03.
BUDGETARY IMPACT
Funds for this expenditure are budgeted in the Building Services Division's budget.
PREVIOUS ACTION
None.
Janitorial Services
August 1, 2001
Page 4
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Central Services Director.
RECOMMENDED MOTION
Approve/Deny a three(3)year contract to Texas Industrial Contractors, Inc.dba SanServe Building
Services for furnishing janitorial services at the rates of$8.71 per hour for a daymaid,$9.06 per hour
for working foremen, $7.61 per hour for janitors(not to exceed the number of hours and employees
as stated within) and $ 0.20 per square foot for stripping and waxing of vinyl floor tile.
c
79ij Cit y of Beaumont
M Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: David K. Boyer, Assistant City Attorney
MEETING DATE: August 7, 2001
AGENDA MEMO DATE: July 30, 2001
REQUESTED ACTION: Council consider a resolution authorizing
the City Attorney or his designee to file
and prosecute a lawsuit against James
Rideaux, d/b/a JR's Automotive to
collect on a delinquent Small Business
Revolving Loan.
RECOMMENDATION
Council approval of a resolution authorizing the City Attorney or his designee to file and prosecute
a lawsuit against James Rideaux, d/b/a JR's Automotive to collect on a delinquent Small Business
Revolving Loan.
BACKGROUND
On July 24'b 2001 in Executive Session of the City Council pursuant to the posted agenda item
and in compliance with §551.071 of the Texas Government Code met with its attorneys and
considered matters related to the request of the Small Business Loan Committee for legal action
against Jim Rideaux, d/b/a JR's Automotive to collect a delinquent loan. Having considered the
issue listed Council agreed to post the request on the regular agenda to consider a resolution
authorizing the City Attorney or his designee to file and prosecute a lawsuit against James
Rideaux, d/b/a JR's Automotive to collect on a delinquent Small Business Revolving Loan.
BUDGETARY IMPACT
$41,909.79 Principal and Interest as of July 21st, 2001 with interest accruing at $7.17 per day.
PREVIOUS ACTION
None.
G:'Dave\JWs Automotive Agenda Memo.wpd
SUBSEQUENT ACTION
None.
RECOMMENDED BY
David K. Boyer, Assistant Attorney and Lane Nichols, City Attorney.
RECOMMENDED MOTION
Approve/Deny a resolution authorizing the City Attorney or his designee to file and prosecute a
lawsuit against James Rideaux, d/b/a JR's Automotive to collect on a delinquent Small Business
Revolving Loan.
S:\AGENDA\Ms Automotive Agenda Memo.wpd
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Attorney is hereby authorized to file and prosecute a lawsuit against the
following to collect on a delinquent Small Business Revolving Loan:
Name DBA
James Rideaux JR's Automotive
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of August,
2001.
-Mayor-
D
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: August 14, 2001
AGENDA MEMO DATE: August 7, 2001
REQUESTED ACTION: Council approval to award a bid for roof replacement and painting
of structural steel at the Beaumont Municipal Airport North
Hangar.
RECOMMENDATION
Administration recommends award of a bid in the following manner: $34,834 to Swain Company
Inc. for the replacement of the metal roof system, and $23,872 to Civil Constructors for the
reconditioning and painting of structural steel. Both companies are located in Beaumont.
BACKGROUND
The roof replacement is necessary due to the poor condition of the existing roof system on the
north hangar, which has been in service for approximately 20 years. The roof system currently
has numerous water leaks, and has deteriorated to a degree which prohibits further repair. The
supporting structural steel system will be reconditioned and painted in order to provide a sound
infrastructure for the new roof system. The building provides shop area and aircraft storage for
the fixed base operator's mechanical services.
Bid notices were provided to thirteen (13) vendors, with six (6) responding with bids. The bids
received are reflected in the attached bid tabulation. The award is being recommended to two (2)
separate vendors to afford the most advantageous pricing to the City for the full scope of work
specified in the bid. There are no minority business enterprise (MBE) certified contractors
participating with either vendor on this project.
BUDGETARY IMPACT
Funds are available for this expenditure in the Building Services Division's operating budget.
Roof Replacement and Reconditioning and Painting-North Hangar
August 7, 2001
Page 2
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Central Services Director.
RECOMMENDED MOTION
Approve/Deny accepting bids from the following companies: Swain Company Inc. in the amount
of$34,834 for the replacement of the metal roof system; and Civil Constructors in the amount of
$23,872 for the reconditioning and painting of structural steel at the Beaumont Municipal Airport
North Hangar.
METAL ROOF SYSTEM REPLACEMENT AND RECONDITIONING & PAINTING OF STRUCTURAL STEEL
BEAUMONT MUNICIPAL AIRPORT - NORTH HANGAR
BID OPENING DATE: MONDAY, AUGUST 6,2001 @ 2 PM
BID NUMBER: RF0701-65
Vendor Swain Company, Inc. Civil Constructors .Cypress Bayou Ind. Painting Inc.'
City/State Beaumont, TX Beaumont, TX Orange, TX
Fax No. 409.866.4716 409.860.7169 409.883.4761
Base Bid - Roof Replacement $34,834.00 $43,648.00 No bid
Unit Price No. 1 $175.00 $300.00
!Unit Price No. 2 $190.001 $300.0011
;Completion Time 75 Calendar Days 65 Calendar Days-.------
1113ase Bid - Paint/ Recondition No bid $23,872.00 $23,900.00
Completion Time 30 Calendar Days 8 Calendar Days
-Vendor Cleveco Construction Co. Inc. Cleveland Construction, Inc. Goss Building Inc.
City/State Lumberton, TX Mauriceville, TX Beaumont, TX
Fax No. 409.755.0975 409.745.3915 409.842.0709
Base Bid - Roof Replacement $40,385.00 $34,999.00:; $36,452.00'
Unit Price No. 1 $175.001 $65.001 $160.00
Unit Price No. 2 $190.00 $164.00 $204.00
:Completion Time 45 Calendar Days 45 Calendar Days 40 Calendar Days
Base Bid - Paint/ Recondition $29,950.00: No bid $25,878.001
Completion Time _ _ 30 Calendar Days j 25 Calendar Days