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HomeMy WebLinkAboutPACKET MAY 08 2001 soon City of Beaumont, Texas REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS MAY 8, 2001 1:30 P.M. AGENDA OPENING * Invocation Pledge Roll Call ELECTION OF WARD COUNCILMEMBERS • An ordinance canvassing the results of the May 5, 2001 City General Election • Administration of the oath of office * Recess RECONVENE MEETING • Presentations and Recognition • Public Comment: Persons may speak on scheduled agenda items .k Consent Agenda GENERAL BUSINESS 1. Consider approving a contract to prepare data and information to support a Letter of No Prejudice (LONP) package to be submitted to the Federal Transit Administration (FTA) 2. Consider approving a contract for the construction of an addition to the R. C. Miller Memorial Branch Library WORK SESSION • Report from Drainage District No. 6 • Discuss criteria for awarding public service agencies with CDBG funds EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Rosa Sutton, et al v. Williams Ambulance, Inc., et al Earl T. Cooper v. City of Beaumont, et al Renorda Bennett v. Jocelyn Anderson, et al COMMENTS • Councilmembers comment on various matters • City Manager Report • Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Barbara Liming, City Clerk MEETING DATE: May 8, 2001 AGENDA MEMO DATE: April 30, 2001 REQUESTED ACTION: Council canvass results of May 5, 2001 General and Special Elections. RECOMMENDATION Administration recommends canvassing results of the General Election to declare successful candidates for Ward I Councilmember, Ward 11 Councilmember, Ward III Councilmember, and Ward IV Councilmember, and the result of the park proposition. BACKGROUND A General Election was held Saturday, May 5, 2001, to elect Councilmembers for Ward I, H, III, and IV and a Special Election held for the purpose of submitting to the qualified votes of the city a proposition authorizing sale of approximately 4.07 acres of Central Park property. BUDGETARYIMPACT Funds have been budgeted for conduct of the election. PREVIOUS ACTION Ordering the election. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and City Clerk ORDINANCE NO. AN ORDINANCE CANVASSING THE RETURNS OF THE GENERAL ELECTION HELD IN THE CITY OF BEAUMONT ON THE 5TH DAY OF MAY, 2001, FOR THE PURPOSE OF ELECTING FOUR (4) WARD COUNCILMEMBERS, AND CANVASSING THE RETURNS OF THE SPECIAL ELECTION ON THE SAME DATE FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF THE CITY A PROPOSITION TO SELL CERTAIN PARK PROPERTY; PROVIDING FOR SEVERABILITY AND PROVIDING FOR REPEAL. WHEREAS, the City Council of the City of Beaumont, in session, duly called the general city election to be held on the 5th of May, 2001, and the election returns of the �1#votes cast in said election were canvassed for the following officials: Officer for the office of Ward 1 Councilmember, Officer for the office of Ward II Councilmember, Officer for the office of Ward III Councilmember; Officer for the office of Ward IV Councilmember and Park Proposition No. 1. WHEREAS,after duly canvassing said returns, the City Council finds that the votes cast at said election for the candidates for said offices are as follows: For Ward I Councilmember: Votes Percentage Lulu L. Smith For Ward II Councilmember: Votes Percentage Guy Goodson For Ward III Councilmember: Votes Percentage Karen Jones Thomas Audwin M. Samuel For Ward IV Councilmember: Leroy Lewis, III Allen Lee Bobbie J. Patterson WHEREAS,after duly canvassing said returns,the City Council finds that the votes cast at said election for the proposition are as follows: Park Proposition: For: Against: NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the results of said regular City election be and the same are hereby declared to have been as herein set out, and the following named persons were elected to the respected positions subject to the taking of their oaths of office as provided by the laws of the state of Texas: For Ward I Councilmember: Lulu L. Smith For Ward II Councilmember: Guy Goodson For Ward 111 Councilmember: For Ward IV Councilmember: The City Council of the City of Beaumont further finds that notice of said election was duly and properly given as required by law, and that said election was duly held and returns thereof were duly made by the proper officials of said election and in all things according to law. Section 2. That the results of said special City election be and the same are hereby declared to have been as herein set out, and the Park Proposition passed. Section 3. That if any section,subsection, sentence, clause, or phrase of this ordinance or the application of same to a particular person, or to a particular set of circumstances, should for any reason be held invalid, such invalidity shall in no way affect the remaining portions of this ordinance and to such end, the various portions and provision of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances inconsistent or in conflict herewith are hereby repealed. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Beaumont, this the 8th day of May, 2001. - Mayor- 1 May 8, 2001 Consider approving a contract to prepare data and information to support a Letter of No Prejudice (LONP) package to be submitted to the Federal Transit Administration (FTA) V~ City of Beaumont l Council Agenda Item A - . • K TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kyle Hayes, Economic Development Director MEETING DATE: May 8, 2001 AGENDA MEMO DATE: May 2, 2001 REQUESTED ACTION Consider approving a contract in the amount of$23,000 with The Goodman Corporation to prepare data and information to support a Letter of No Prejudice (LONP) package to be submitted to the Federal Transit Administration (FTA). RECOMMENDATION Administration recommends approval of a contract with The Goodman Corporation to prepare data and information to support a LONP package to be submitted to the FTA. BACKGROUND The Crockett Street Entertainment District has plans to open by November 22, 2001 or Thanksgiving Weekend. To complement the Crockett Street Entertainment District,the City will make street,sidewalk,sign,landscaping and lighting improvements on Crockett Street and around the surrounding block of Main to Bowie to Pearl to Crockett. The estimated cost of the improvements is $800,000. The City of Beaumont currently has $349,500 in the Tax Increment Finance(TIF)Fund. The City will borrow an additional$1,200,000 from a conventional bank and repay the debt over a projected 10-year period with TIF funds. The remainder of funds after the Crockett Street improvements are complete will be available for street,sidewalk,landscaping and lighting improvements on Orleans and Fannin to complement the Municipal Court, Jefferson Theatre and Hotel Beaumont. Before a contract is approved by the City Council to construct the above improvements associated with the Crockett Street Project, it is important that any local funds used for the improvements be captured for utilization as local share to leverage federal funds to support additional downtown improvements. The Letter of No Prejudice approved by the Federal Transit Administration would acknowledge the City's utilization of local funding to support federally eligible downtown transit components, so that the value of these local expenditures can be used toward future local share commitments when federal funds to support the overall downtown improvement program are made available. The Goodman Corporation's objective would be to obtain FTA approval of a LONP request within the next 60 to 75 days to enable the City to award a contract for the improvements to support the Thanksgiving Day opening of the Crockett Street venues. BUDGETARYIMPACT Tax Increment Finance funds will be used to pay The Goodman Corporation. There is currently $349,500 available in the TIF Fund. PREVIOUS ACTION The City of Beaumont, Jefferson County, Port of Beaumont, Entergy and Tom Flanagan contributed to the cost for the Goodman Corporation to conduct a feasibility study which identified a number of improvements supportive of enhancing pedestrian access to the existing Dannenbaum Station which will stimulate economic development in downtown Beaumont. y SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Economic Development Director and Public Works Director. RECOMMENDED MOTION Approve/Deny a contract in the amount of$23,000 with The Goodman Corporation to prepare data and information to support a Letter of No Prejudice (LONP)package to be submitted to the Federal Transit Administration (FTA). Apr-26-01 04 : 52P Joanne J . Ruppenthal 713-951 -7957 P.02 I H1. (1001) `1AN CORPORATION April 26, 2001 Mr. Steven Bonczek City Manager City of Beaumont 801 Main Street, Suite 300 Beaumont, Texas 77704 RE: Beaumont Downtown Transit Improvements Program Dear Mr. Bonczek: We recently met to discuss appropriate next steps toward comprehensive pedestrian/transit improvements focused around the existing Dannenbaum Station, which support the City of Beaumont's(City) public transit system. The objective is to create a better pedestrian environment to enhance utilization of the existing and proposed Beaumont transit system. The initial feasibility assessment, recently completed by The Goodman Corporation(TGC), has identified a number of improvements supportive of enhancing pedestrian access to the existing Da.nnenbaum Station which will stimulate economic development in downtown Beaumont, and achieve the air quality and transit objectives of the community. Due to the City's current status as a"non-attainment" area, the importance of increasing transit ridership and reducing automobile trips will add support to the proposed transit/pedestrian improvements identified through the recently completed feasibility analysis. TGC has provided your office a detailed program containing next steps to be accomplished toward the objective of downtown revitalization(see attached), including detailed feasibilitylpreliminary engineering, design, and construction. However, your staff has indicated the importance of moving ahead with improvements associated with the Crockett Street Entertainment District in the very near future to accommodate the projected Thanksgiving Day opening of new venues. The City has budgeted funding to be supported by tax increment financing to be utilized in the near term to accomplish transit/pedestrian improvements that are part of the overall mobility improvement program identified through the TGC feasibility analysis. Due to the City's current economic pressures, it is important that any local funds which are targeted to the downtown improvement program, be captured for utilization as local share to leverage federal funds to support these improvements. Accordingly,TGC recommends that the City aggressively pursue approval by the Federal Transit Administration(FTA)of a Letter Of No Prejudice(LON?), acknowledging the City's utilization of local&Wing to support federally eligible downtown transit components, so that the value of these local expenditures can accrue towards future local share commitments when federal funds to Apr-26-01 04: 52P Joanne J . Ruppenthal 713-951 -7957 P - 03 support the overall improvement program are made available. We understand that time is of the essence for the Crockett Street related improvements. Our objective would be to obtain FTA approval of a LONP request within the next 60 to 75 days to enable the City to award a contract for streetscape improvements to support the Thanksgiving Day opening of the Crockett Street entertainment venues. I have attached a task list that supports development by TGC of LONP package to be submitted to the FTA Regional office in Fort Worth. The included tasks also provide time to meet with FTA officials in Fort Worth and, if necessary, Washington, D.C., as well as meetings with local representatives including the South East Texas Regional Planning Commission (SETRPC) to pursue their support, as the Metropolitan Planning Organization (WO), for the programming of local funding, which might be available to support transit related improvements. The Transportation Equity Act for the 21 0 Century (TEA-21) includes Congestion Mitigation and Air Quality (CMAQ), and Statewide Transportation Enhancement Program (STEP) funding controlled by the MPO, which can be used to support transit related improvements that encourage greater utilization of transit and, correspondingly, reduce automobile trips. TGC is prepared to begin immediately on the preparation of data and information to support a LONP package to be submitted to the FTA. The estimated cost of TGC services to support the City's pursuit of LONP approval by the FTA is 523,000. Please advise me of your concurrence with this course of action at your earliest convenience. Sincerely, uZdman Ty President cc: Carl Sharpe seonczaaesumamrnr Pursue Letter of No Prejudice / Transit Initiatives 1 2 3 a. Transit Analysis - Current Operations - Recommendations b. Pedestrian Analysis - Current Patterns - Recommendations c. Traffic Analysis - Current Operations - Recommendations d. Ongoing Related Activities e. Land Use Illustration - Current Distribution f. Ph sical Inventory 9. Cost Estimates / Transit Related Improvements h. Analysis of Funding Opportunities i. Illustration of Fundable Projects j. Public Meeting Review and Comment k. Environmental Problems and Opportunities I. Environmental Categorical Exclusion Request m. Prepare Letter of No Prejudice Request n. Pursuit of FTA Approval 2 May 8, 2001 Consider approving a contract for the construction of an addition to the R. C. Miller Memorial Branch Library City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: May 8, 2001 AGENDA MEMO DATE: May 2, 2001 REQUESTED ACTION: Council approval to award a bid for the construction of an addition to the R. C. Miller Memorial Branch Library. RECOMMENDATION Administration recommends the award of a bid to H. B. Neild & Sons, Inc. to furnish all labor, equipment, supplies and materials necessary for the construction of a 2,000 square foot addition to the R. C. Miller Memorial Branch Library in the amount of$387,976. BACKGROUND Eight (8) bids were received on April 23, 2001 for furnishing all labor, equipment, supplies and materials necessary for the construction of an addition to the branch library. Bids ranged in price from $387,976 to $461,000. The low bid submitted by H. B. Neild & Sons, Inc. was reviewed by the project architect, Gordy and Huffhines, Architects, Inc., and judged to be the lowest responsible bid. The addition will accommodate a study area for reference materials and computer work stations. Approximately eight (8) computers will be located in the new section for public access. Also, four (4) study carrels are planned for public use in the new area. Upon completion of the new addition, the facility will provide approximately 17,000 square feet of floor space for library operations. According to library staff, the R. C. Miller Memorial Branch Library is the most frequently used library in the system. H. B. Neild&Sons, Inc. is certified by the City as a Minority Business Enterprise. Construction is scheduled to be complete within 180 calendar days of the contractors' Notice to Proceed. R C. Miller Memorial Branch Library May 2, 2001 Page 2 BUDGETARY IMPACT The Hibernia Bank Trust Committee has authorized the Miller Community Fund to underwrite the cost of the addition to the branch library. The authorization limit is $800,000. Reimbursement of all costs and fees incurred with the project by the City, up to the limit provided, will be made by the Trust Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Library Director. RECOMMENDED ACTION Approve/Deny the award of a bid to H. B. Neild & Sons, Inc. in the amount of$387,976 for furnishing all labor, materials, equipment and supplies necessary to construct a 2,000 square foot addition to the R. C. Miller Memorial Branch Library. ADDITIONS TO R.C. MILLER LIBRARY BID OPENING DATE: MONDAY, APRIL 23, 2001 @ 2 PM endor H. B. Neild & Sons, Inc. JN & T Construction Co. Inc. SeTEX Const. Corp. Goss Building, Inc. City/State Beaumont/TX Orange, TX Beaumont, TX Beaumont, Tx j Contact T. B. Neild V. Jabbia J. Shell Fax No. Base Bid $387,976.00 $399,000.00 $408,400.00 $409,438.00 Completion Time Cal. Days) 180 180 _ ` _ 180 180 did not sign Bid Bond -� — --- --- en or I co, nc. I Neild onst./Dev. Cleveco onst. o. bane Building onst. City/State Beaumont, TX Beaumont, TX Lumberton, TX Beaumont, TX Contact T. W. Harrison W. Neild Sue Cleveland T. L. Daniels Fax No. �j Base Bid $421,700.00 $422,000.00 $430,000.00 $461,O90.001 Completion Time Cal. Days) 150 185 — 180 215 IL - ---- I,